powerpoint 2007 introduction to microsoft office skills

POWERPOINT 2007

Introduction to Microsoft Office Skills

2

A Typical Slide

Clip art

SmartArt graphic

Bulleted text

Slide title

Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition

3 Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition

Planning an Effective Presentation

When planning a presentation, keep in mind copyright laws

Intellectual property is any idea or creation of the human mind

Copyright law is a type of intellectual property law that protects works of authorship


Examining the PowerPoint Window

PowerPoint opens in Normal view (the default view)

Normal view is the primary view for writing, editing and designing your presentation

Normal view is divided into three panes


Normal ViewSlides and Outline tabs Slide pane

Notes pane


Normal View

The Ribbon organizes all of PowerPoint’s primary commands

Office ButtonQuick Access Toolbar Ribbon


Normal View

Each set of primary commands is identified by a tab

Commands are further arranged into groups based on their function


Normal View

Groups

Tabs

9 Creating a Presentation in PowerPoint 2007

Normal View

The Outline tab displays the text of your presentation in the form of an outline

The Slides tab displays the slides of your presentation as small images, called thumbnails

Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition10

Normal View

Slides tab Outline tab

Thumbnail


Normal View

The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo

Quick Access Toolbar

Click to add or remove buttons to the toolbar


Normal View

The status bar, located at the bottom of the PowerPoint window, showsmessages about what you are doing and

seeing in PowerPointwhich slide you are viewingthe design theme applied

Left side of status bar


Normal View

The status bar displays Zoom slider controls,

Fit slide to current window button

View Shortcuts

Fit slide to current window button

Zoom slider

View shortcuts


Entering Slide Text

A new presentation starts with one blank title slide which has two text placeholders

Title textplaceholder

Subtitle textplaceholder


Entering Slide Text

Click in placeholder to type textPlaceholder becomes a text object

An object is any item that can be modified

Text entered in placeholder


Entering Slide Text

When you click inside a placeholder, the insertion point appears

Insertion point

Selection boxIndicates that text placeholder is selected and can accept text


Adding a New Slide

Content placeholder

PictureClip art Movie or

video clip

TableGraph chart

SmartArtgraphic


Adding a New Slide

To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]

Press [Tab] to create a second-level bullet

1st level bullet

2nd level bullet


Apply a Design Theme

A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects



Design themes give your presentation a cohesive look

Design themes are found on the Design tab on the Ribbon



Design tab

Design themes

More button


Comparing Presentation Views

Normal view is the primary editing viewSlide Sorter view is used for rearranging

slides and adding slide effectsNotes Page view is for typing notes to

yourselfSlide show view is used to give your

presentation

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Text BoxSometimes you need an extra text box in

addition to the text box placeholdersLabelSmall phrase

To insert a text box, click the Text Box button in the Text group on the Insert tab


Insert a Text Box

Text group

Text Box button


Insert a Text BoxDrag Text Box tool to create a text box

where you want it on the slideText boxes can be moved to new locations

Text box being created


Insert a Text BoxWhen finished, cursor is flashing so that

you can enter textFormat text just as you would text in other

placeholders

Text box

Flashing cursor


Customize the Background Style

Every theme has it own theme colors

Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds

Theme colors



To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button

Background Styles button (in the Background group)

Selected theme Backgrounds available for selected theme



Click the Format Background button to modify the background

The Format Background dialog box opens

Format Background button



In the Format Background dialog box, you can changeFillsTexturesTiling optionsTransparency

Format Background dialog box


Use Slide Show CommandsWith PowerPoint, you can show a

presentation on any compatible computer using Slide Show view

Slide Show view fills the entire screen


Set Slide Show Transitions

Slide transitions determine how a slide moves in and out of view during the slide show

Transitions are organized by type into five groups

Click the Animations tab on the Ribbon, then choose a transition



Animations tab

Click More button to see more transition choices

Transition settings



Transition categories


Set Slide Animation EffectsAnimation effects define how the objects

in your presentation appear on the screen during a slide show

For example, you can have each bullet in a list appear one at a time

You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements


Set Slide Animation Effects

Standard animation effects:FadeWipeFly In

Custom animation effects:EntranceEmphasisExitMotion Paths


Set Slide Animation EffectsTo set animation, select object, then click

the Animation tab on the RibbonClick the Animation list arrow, then click

Fade, Wipe, Fly In, or Custom Animation

Animation tag—indicates order that objects will animate on slide


Set Slide Animation Effects

Animated objects appear in the Custom Animation list

This information refers to the sunshine clip art

Type of animation applied


Set Slide Animation EffectsTo choose a custom animation, choose one

of the four types in the Custom Animation task pane

Exit categoryTypes of Exitanimations


Set Slide Animation EffectsCustom Animation

Entrance—causes an object to enter the slide with an effect

Emphasis—already visible object has an effect

Exit—causes an object to exit slide with an effect

Motion Paths—causes object to move on specified path on slide

LoopingUse the Slide Show tabClick on Set Up Slide Show

Select “Browsed at a kiosk”



Checking Spelling in a PresentationYou should always proofread your work

even after you spell check itThe spellchecker will not correct words that

are spelled correctly but used incorrectlyThe spellchecker does not check the text

in inserted pictures or objects

powerpoint 2007 introduction to microsoft office skills

Documents

slide text

premium video edition

presentation slide

toolbar slide

function slide

insert tab slide

theme effects slide

slider view shortcuts