Microsoft PowerPoint 2013

Tutorial

Basic Features of Microsoft PowerPoint

Microsoft PowerPoint is a presentation program. It is used for making “slides” that can

be shown on computer screens or projected on a screen, just like photographs used for overhead

projectors and slide projectors. PowerPoint is also flexible since you can use the elements found

on it. Moreover, you can use again your presentation, or tweak it easily, removing the need for

costly changes.

Like other, Microsoft Office programs, PowerPoint uses a graphical user interface,

conssisting of the standard tabs, menus, toolbars, and icons.

Creating a Presentation

Using Templates

1. Open PowerPoint by clicking Start, then All programs. Click Microsoft PowerPoint. By

default, the name of the first presentation is Presentation1.

Title Bar

Gallery

Quick Access

Toolbar

Scroll Bar

Previous

and Next

Slide

Buttons

Ribbon

Slide Area

Slide Show

(from

current slide)

Template

Name

Slide

Indicator

Normal

View Slide Sorter

View

Reading

View

2. Click the File Tab, then click New. The New Pesentation window will appear.

3. Under Available Templates and Themes, click Sample Templates. You will see the

available choices in the middle pane. Try clicking each one. A Preview will be displayed in

the right pane.

4. You can select any of the sample templates or you can search Office.com Templates, a

separate section also under Available Templates and Themes, for more choices. An

Internet connection is required to do this.

5. The template that you chose will be applied to the slide. The same thing when you choose

an installed template, rather than a downloaded one.

6. To input text, click the text boxes and type in the text that you want to replace.

Click Create

when done.

Presentation

template to

choose from

7. The template already contains addittional slides

but you can add slides with a particular layout.

Under the Home tab, in the Slides group, click the

(New Slide) button.

8. A drop-down gallery will appear. Click the

layout you want for your new slide.

Using Themes

Aside from using templates, you can also use

themes

to create your PowerPoint presentation.

1. After opening PowerPonit, click the Design tab, then go to the Themes group.

2. Click the drop-down arrow to view the entire quick gallery. You can preview each

theme just by hovering your mouse over it. Click the one you like.

You can move and

resize the text box. Click

it then hover the mouse

pointer over the dashed

border. When the

pointer changes to a

quad arrow, just click

and drag. To resize,

click and drag the

handles (marked by

little circles and

squares) of the border.

3. Your chosen theme will be applied to the first slide of your presentation. We will use

the Sketchbox theme for this example.

4. There is a quick way of adding slides to your presentation. Right-click anywhere under

the Slides Tab and choose New Slide from the shourtcut menu that will appear.

5. On the new slide, click Click to add text and type the title of your slide.

6. To add content to your slide, click Click to add text and type the content. By default,

PowerPoint provides its users with bulletd lists. You can add a new bullet with the

same indention by pressing Enter. Modify indentions by using the (decrease

indent) and (increase indent) buttons. These commands can be easily accessed

through the Mini toolbar, which will appear when you select or right-click the text to

be modified.

Adding Other Items to Your Presentation

1. Click the Insert tab. In the Images group, click the button.

2. Choose a picture by clicking it. Click Insert.

3. To resize a picture, click and drag the handles (small circles and squares) around the

inserted image.

4. Now go to the Text group, also under the Insert tab. Click the (Text Box) button. Click

below one of the pictures inserted and type its caption. Repeat this instruction to insert

captions in your slide.

Drag the

handles

(small

circles and

squares) to

resize the

pictures.

Drag the

handles

(small

circles and

squares) to

resize the

pictures.

5. Next, click the (Header &

Footer) button. In the dialog box,

check Footer and type your name

below it. Click Apply to All.

6. To insert a table, go to the Tables

group and click the (Table)

button. Click the Table in the drop-

down menu.

7. Create a new table like the one below. Choose the appropriate number of rows and

columns when the dialog appears.

Name Age Birthday

Adan, Jerell B. 18 January 26, 1997

Camarillo, Kaye Marie D. 19 February 10, 1996

Dela Pena, Jesel Daze B. 18 March 18, 1997

Ganzo, Jeanelen Mae P. 19 June 23, 1996

Macadangdang, Kervin A. 19 December 12, 1996

Quinanola, Khrystin Lorrayne A. 19 October 6, 1996

8. To delete a slide, right click the slide to be deleted on the Outline tab and a shourtcut

menu will appear. Click Delete Slide.

9. You can change the background of the slides by clicking the Design tab and going to the

Background group. For quick formatting, click . Select a background color from the

drop-down gallery.

10. Click Apply to all when you are done and ready to apply the selected

color to all the slides.

Click here to see the gallery

and click your choice of

background color.

If your desired color is

not in the gallery, click

More Colors.

11. If you clicked More Colors, the Colors window will

appear. Click your desired color and then click OK.

You will return to the Background window. Click

Appy to All.

12. Click the File tab, then click Save As. Name the file

as what you want.

Creating Master Slides

A master slide sets all the properties and attributes ao all the slides currently in your

presentation. This means that you will only have to set it up and the rest of the slides in your

presentation will follow its attributes and properties. In this way, your slides will have a consistent

format.

In the master slide, you can add various elements that you would want to show up in your

other slides, such as Title, Objects, Date, Footers and Numbers.using the master slide will make it

easier for you to format the rest of the slides that you are going to include in your presentation.

Editing the Master Slide

1. Under the View tab, in the Master Views group, click the (Slide Master) button. The

Slide Master screen will then open, like the one depicted below. You can then edit the

attributes that you want to set for all the slides. Note that a new tab appears on the

Ribbon > Slide Master Tab > with its own gallery of commands.

2. You can also format the title and subtitles of your PowerPoint presentation through the

Slide Master. Select Click to edit Master title style or Click to edit Master subtitle style,

right- click and choose the font size, font color, and font style on the Mini toolbar. The

Context menu also appears and gives other font and paragraph formatting options that

you may use. Since it is a text box, a Drawing Tools contextual tab appears on the Ribbon

whenever you select it.

3. You can also format some items on the master slide by double-clicking them. If you so,

the Format tab under the Picture Tools or Drawing Tools contextual tab will be selected

automatically. You can use its gallery of commands to specify things such as color, size,

and position that will affect the said area.

Animations and Slide Transition

You can animate text as they appear on the slide, like they do in some cartoon shows.

Using Animations, you can make the text (and images, if you like) float,bounce, zoom, or fade

into the screen.

1. Click the object that you like to animate, then go to the Animation tab on the Ribbon.

2. In the Animation group, palce the mouse pointer over each option to get a preview of

the effect. You can scroll the Animation gallery using the arrow keys on the right of

the panel.

3. To see the list of animations currently applied to the slide, click the Animation pane.

A task pane will appear on the right side of the screen. As you add effects to your slide,

this will be listed on the task pane. To view the animations, click the play button on

Slide

Master Tab

Contextual Tab

Context

Menu

Font Styl

Font Color

Mini Toolbar

Font Size

the Animation pane or the Animations Ribbon. You may

change the order of an animation by bringing it up or down

using the Re-order arrow keys.

4. Next, select an effect for your slide, transition by clicking the

Transitions tab to display the gallery in the transition to this

Slide group. You can click the arrow keys to view all the

choices.

5. Click to view how the slide transition look like.

Aside from images, charts and tables, you can also add other elements in the slide to

make it more dynamic. You can add bullets, shapes, and WordArt.

Click here to

edit slides

other than the

title slide.

Choose a slide

layout from

these choices.

Right-click a

slide to see the

menu for

duplicating or

deleting

layouts.

Once you are done altering your master slide, click which is under the Slide Master

tab on the Ribbon. The seetings on the master slide will now take effect in the slides you will be

making.

Shapes

Shapes are used in presentation that require some illustrations.

1. To include Shapes in your presentation,click the Insert tab, then click in the Illustrations

group. The Shapes gallery will appear.

2. Select a shape from the drop-down gallery.

3. You will notice a change in the mouse pointer. Drag the mouse on the slide area to create a shape.

You can also add buttons. Select any Actions button at the bottom of the Shapes gallery. You will

notice a change in the mouse pointer.

You may also add WordArt to the slides. WordArt is a stylized way of

presenting words on the slide. Words that can be shaped into certain forms and color may be

added to slides. To insert a WordArt, click the Insert tab, then click in the Text group. A gallery will

then appear that will let you choose a style. You can also access WordArt through the Format tab. This

contextual tab appears on the Ribbon whenever you select an object in your slide.

Action Buttons