Oxleas NHS Foundation Trust Charitable Fund Trustees’ Annual Report

2007/08

Foreword The Corporate Trustee presents the Charitable Fund Annual Report together with the Accounts for the year ended 31 March 2008, prepared in accordance with Part VI of the Charities Act 1993 and the Charities (Accounts and Reports) Regulations 2005. The main purpose of the charitable funds is to apply income for any charitable purpose relating to the National Health Service wholly or mainly for the services provided by Oxleas NHS Foundation Trust. The Oxleas NHS Foundation Trust Charitable Fund is registered with the Charity Commission (no 1061424). Our Mission The Charity aims to receive donations/legacies and to raise funds for the furtherance of healthcare. This is achieved through improving the health and wellbeing of patients and staff of Oxleas NHS Foundation Trust. Investment in patient and staff welfare, research and education are our main activities as a result of the charitable funds. The Oxleas NHS Foundation Trust Charitable Fund During 2007/08, the Charity received funds of £226,000 (£195,000 2006/07). Expenditure is made in accordance with the wishes of the donors where appropriate, and at the discretion of the Trustees. During the year ended 2007/08, £109,000 was expended (£140,000 2006/07). The Charitable Fund does not employ any staff directly. A recharge is made from Oxleas NHS Foundation Trust annually (£1,000 07/08 and 06/07) to cover their staff and non-staff administrative and management costs incurred as a result of the Charitable Fund. The £1,000 charge is apportioned between the largest 10 funds on an individual fund balance basis (balances at the beginning of the financial year). Individual Funds The Oxleas NHS Foundation Trust Charitable Fund consists of 66 individual funds (64 funds 06/07). Two funds have been set up in the year. Centrepieces Fund has been set up and has received a £3,000 grant from Barclays Bank in the year. This will be used to buy a kiln and accessories for this mental health art project. The Clothing Grant Fund has also been set up. Previously clothing grant transactions have been administered under the umbrella of the Bracton Fund, but will now be managed under this new fund. The purpose of this is to have a clearer and up-to-date knowledge of the clothing grant activity and balance at any time, at a glance. The Minibus Fund has had a change of name during the year and is now called the Greenwich General Fund. This better reflects the modern purpose of the Fund. Both the new funds this year are restricted funds. There are 5 un-restricted funds in total. 1

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For information; an ‘Unrestricted Income Fund’ represents funds available to spend within the objectives of the charity, legally at the discretion of the Trustee. In practice, the non binding preference of the donor may be respected. A ‘Restricted Income Fund’ represents money held by the Trustee, only to be used for a specified purpose. Funding Overall, funds received this year have been generated through the following channels: Voluntary Income £178,000 (£146,000 2006/07) Fundraising £1,000 (£23,000 2006/07) Investment Income £26,000 (£23,000 2006/07) Other Income £21,000 (£3,000 2006/07) The notes to the accounts separately disclose further detail relating to material funds in notes 8 and 9 to the accounts. The change in fundraising income is due to the changes in reporting of the Greenwich General Fund (formerly Minibus Fund). The net profit for food related activity is now posted to the fund as a donation from Oxleas NHS Foundation Trust. Last year the expenditure on supplies and income of this activity were reported separately as fundraising income and expenditure. Expenditure Key expenditure this year has been in the following ways: Patient welfare £27,000 (£44,000 06/07) Staff welfare £23,000 (£3,000 2006/07) Research £17,000 (£40,000 2006/07) Fundraising/administration £10,000 (£11,000 2006/07) Governance £4,000 (£4,000 2006/07) Other charitable activities £28,000 (£38,000 2006/07) Note 4 of the Accounts gives a further breakdown of this expenditure. Funds in deficit At the end of the year, there was 1 restricted fund in deficit, totalling £535 as follows: Fund Opening Closing Explanation Deficit Deficit Resource Centre £ 900 £535 Working towards nil balance at end of 2008/09 Horizon House £ 390 £ 0 Balance now nil Psychology £ 40 £ 0 Balance now nil Metropolitan Sunday Fund £ 10 £ 0 Balance now nil Opening deficit £1340 Closing Deficit £ 535 The Resource Centre Fund has a policy of zero spending for 2008/09 until there are funds available. Their deficit at the end of September 2008 was £417. Corporate Trustee Oxleas NHS Foundation Trust is the Corporate Trustee. Only full members of the Trust Board can be Trustees. The members of the Trust Board can be found in note 2 to the accounts.

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The Trust Board meets monthly in private. A quorum of seven members of the Board of Directors is required for the meeting to take place. The effectiveness of the Board is regularly reviewed. Money Management Oxleas NHS Foundation Trust provides accounting facilities for the funds. Transactions are processed though their ledger system and the balance owing to or from the funds is annually transferred to the separate fund bank account. All transactions are processed according to the individual trust fund code during the year and therefore the financial position of any trust fund can be seen at any time. No one single transaction can exceed £500 without authorisation from an approved signatory. Expenditure of more than £500 but less than £1,000 requires a Director’s signature/approval. Expenditure plans greater than £1,000 must be presented for approval at the next Trustee’s meeting. Policies: Reserves The individual Trust Fund budget holders are responsible for building appropriate reserves for their Fund. Reserves may be built up to purchase a particular piece of equipment or held to meet the cost of a bi-annual seminar, for example. Budget holders are encouraged to spend funds. The Charity does aim to expend all funds received within one year of receipt, except where funds are being saved for a specific purpose. The reserves policy is reviewed annually at the Trustee’s meeting. Funds received that are not immediately required for use earn interest in an interest bearing account with Lloyds TSB Bank PLC. Interest earned is apportioned on an average fund balance basis for the period. The amount of funds held in respect of charitable funds is considered too small to support an investment portfolio. Risk Risks affecting the Charitable Fund are currently considered as part of the Trust’s overall ‘risk management strategy’. The Trust’s Statement of Internal Control can be found in the 07/08 Annual Report of Oxleas NHS Foundation Trust. Copies can be requested from the address to follow: How to contact us The principal contact for Oxleas NHS Foundation Trust Charitable Fund is:

The Financial Accountant Oxleas NHS Foundation Trust Pinewood House Pinewood Place Dartford Kent DA2 7WG Telephone 01322 625700

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Further information about particular funds can be obtained in the first instance from the Financial Accountant at the address above. Copies of the Annual Accounts for Oxleas NHS Foundation Trust can be obtained by writing to the Director of Finance at the above address. Our Advisors: Solicitors Capsticks

77-83 Upper Richmond Road London SW15 2TT

Independent Examiner PricewaterhouseCoopers LLP

5th Floor 80 Strand London WC2R 0AF

Banker Lloyds TSB Corporate

3rd Floor 25 Gresham Street London EC2V 7HN

Gift Aid The Gift Aid scheme is being launched in Autumn 2008 for the benefit of the Charitable Funds. Oxleas NHS Foundation Trust are currently finalising promotional materials to promote the Trust Funds and specifically Gift Aid to staff, patients, friends of Oxleas and the wider community. Gift Aid increases the value of donations to the Charitable Fund by enabling the Charity to claim back tax on the donations from the Inland Revenue, subject to the usual terms and conditions of Gift Aid. This currently increases the value of donations by 28 pence for every pound given. To make a donation to the Charitable Fund or to a specific fund of particular importance to you, please contact a ward manager or the Financial Accountant on 01322 625782, who will be pleased to assist you. When making a donation, be sure to complete and return a Gift Aid declaration with your donation and obtain an official receipt. Thank you On behalf of the staff and patients who have benefited from donor generosity, the Corporate Trustee would like to say a big thank-you. Approved on behalf of the Corporate Trustee Name: Date: Tuesday 18th November 2008

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Independent Examiners’ Report to the Trustees of Oxleas NHS Foundation Trust Charitable Fund

We report on the accounts of the Charitable Fund for the year ended 31 March 2008, which are set out on pages 6 to 12.

Respective responsibilities of trustees and examiners

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is our responsibility to:

examine the accounts (under section 43A* of the 1993 Act); to follow the procedures laid down in the General Directions given by the Charity

Commissioners (under section 43(7)(b) of the 1993 Act); and to state whether particular matters have come to our attention.

We read the other information contained in the annual report and consider the implications for our report if we become aware of any apparent misstatements or material inconsistencies with the financial statements. The other information comprises only the Annual Report.

This report has been prepared for and only for the trustees as a body in accordance with Section 43A of the Charities Act 1993 and for no other purpose. We do not, in making this report, accept or assume responsibility for any other purpose or to any other person to whom this report is shown or into whose hands it may come save where expressly agreed by our prior consent in writing.

Basis of independent examiners’ report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts

Independent examiners’ statement

In connection with our examination, no matter has come to our attention:

(1) which gives us reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the

accounting requirements of the 1993 Act

have not been met; or

(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. PricewaterhouseCooper 80 Strand, London, WC2R 0AF

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Our Financial Health:

Oxleas NHS Foundation Trust Charitable Fund

Statement of Financial Activities

for the Year ended 31 March 2008

2006-07 Note Unrestricted Restricted Total Total Funds Funds Funds Funds £000 £000 £000 £000 Incoming resources

Voluntary income 3a 0 178 178 146 Total Voluntary Income 0 178 178 146 Operating Activities Activities for generating funds 3b 0 1 1 23 Total Operating Activities 0 1 1 23 Investment income 3c 1 25 26 23 Other incoming resources 3d 0 21 21 3 Total incoming resources 1 225 226 195 Resources expended Costs of generating funds 4a/1e 0 10 10 11 Charitable activities 4b 7 88 95 125 Governance costs 4c 0 4 4 4 Total resources expended 7 102 109 140 Net incoming/(outgoing) resources before transfers (6) 123 117 55 Transfers between funds 0 0 0 0 Net incoming/(outgoing) resources (6) 123 117 55 Net movement in funds (6) 123 117 55 Fund balances brought forward at 1 April 2007 41 780 821 766 Fund balances carried forward at 31 March 2008 35 903 938 821

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Oxleas NHS Foundation Trust Charitable Fund

Balance Sheet

as at 31 March 2008

Notes Unrestricted Restricted Total at

31 Total at

31

Funds Funds March 2008

March 2007

£000 £000 £000 £000 Current Assets Debtors 6 0 12 12 21

Cash at bank and in hand

47 882 929 803

Total Current Assets 47 894 941 824

Creditors: Amounts falling due within one year 7 0 3 3 3

Net Current Assets 0 3 938 821 Total Assets less Current Liabilities 47 891 938 821 Total Net Assets 47 891 938 821 Funds of the Charity Income Funds: Restricted 8 0 903 903 780 Unrestricted 9 35 0 35 41 Total Funds 35 903 938 821

The notes at pages 8 to 12 form part of these accounts. Signed: Name: Date: Tuesday 18th November 2008

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Notes to the Accounts 1. Accounting Policies

(a) Basis of preparation The financial statements have been prepared under the historic cost convention. They have also been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP 2005), applicable UK Accounting Standards and the Charities Act 1993. (b) Funds structure Oxleas NHS Foundation Trust Charitable Fund comprises ‘restricted income’ and ‘unrestricted income’ funds. Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified in the accounts as a restricted fund. All ‘unrestricted’ funds can be spent at the trustee’s discretion. The major funds and material funds held in this category are disclosed in notes 8 and 9 of the Accounts. The Charity has no ‘endowment funds’. (c) Incoming resources All incoming resources are recognised once the charity has entitlement to the resources, it is certain the resources will be received and the monetary value can be measured with sufficient reliability. All incoming resources are included in full in the Statement of Financial Activities for the year. (d) Expended resources All expenditure is accounted for on an accruals basis. All expenditure is recognised once there is a legal or constructive obligation committing the charity to make payment to a third party. (e) Support costs The Charitable Fund was charged £1,000 by Oxleas NHS Foundation Trust (2006/07: £1,000 by Oxleas NHS Trust) to cover the cost of Fund management and administration. The charge made by the NHS Foundation Trust is at a fair open market rate and represents appropriate recharges of staff and non staff costs (eg. stationery) to Oxleas NHS Foundation Trust. The cost is apportioned between the funds based on individual balances at the start of the financial year.

(f) Costs of generating funds The costs of generating funds are those attributable to generating income for the charity. They represent fundraising costs and include a £1,000 administration fee payable to Oxleas NHS Foundation Trust for administration and management costs (including a recharge for both staff and non-staff costs such as stationery). (g) Charitable activities Expenditure on activities which are for the ongoing benefit of patients and staff are charged directly to Charitable Activities.

2. Related Party Transactions

None of the Corporate Trustee or key management staff of Oxleas NHS Foundation Trust or parties related to them has undertaken any material transactions with Oxleas NHS Foundation Trust Charitable Fund during the financial year or received any benefit from the charity in payment or kind.

Oxleas NHS Foundation Trust made a donation of £4,000 to Greenwich General Fund relating to the net profit from a food related activity operated for the specific benefit of this fund. See page 2 for further details under the heading ‘Funding’.

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The Charitable Fund made a revenue payment of £1,000 to Oxleas NHS Foundation Trust for the administration and management costs of Oxleas NHS Foundation Trust during the financial year 2007/08 (2006/07: £1,000 to Oxleas NHS Trust). The following Directors of the Trustee are also members of the Trust Board: Dave Mellish Chairman Stephen Firn Chief Executive Helen Smith Deputy Chief Executive Wilf Bardsley Executive Director Peter Jarrett Executive Director Richard Page Executive Director Archie Herron Vice Chair Bayo Emanuel Non Executive Director Dr Jane Grant Non Executive Director until 31 October 2007 Sally Jacobson Non Executive Director from 1 January 2008 Donald Kirkham Non Executive Director Anne Taylor Non Executive Director Paul Ward Non Executive Director

3. Analysis of incoming resources

(a) Donations

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

TotalDonations £000 £000 £000 £000Forensic Psychology 0 51 51 46Forensic Psychiatry 0 43 43 13Napicu 0 32 32 56Bracton 0 19 19 22Other Funds 0 33 33 9Total 0 178 178 146

(b) Fundraising

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

Total £000 £000 £000 £000Greenwich General 0 0 0 22Other Funds 0 1 1 1Total 0 1 1 23

Note: The comparative figure for Greenwich General Fund relates to 06/07 Minibus Fund fundraising income due to a change of fund name. For information on the comparative figures and change of fund administration please refer to page 2, under the heading ‘Fun

(c) Interest received

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

TotalInterest £000 £000 £000 £000Agnes Blundell 1 0 1 1Implemens 0 5 5 4Napicu 0 6 6 4Bracton Fund 0 4 4 4Forensic Psychology 0 4 4 3Other Funds 0 6 6 7Total 1 25 26 23

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(d) Other Income

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

Total £000 £000 £000 £000Post Graduate 0 4 4 0Horizon House 0 4 4 0Pharmacy 0 13 13 3Total 0 21 21 3

4. Analysis of charitable expenditure

(a) Costs of generating funds: fundraising

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

TotalFundraising Expenditure £ £ £ £Greenwich General Fund 0 8 8 10MH Older Persons 0 1 1 0Total 0 9 9 10

Note: The comparative figure for Greenwich General Fund relates to net 06/07 Minibus Fund fundraising costs due to a change of fund name.

(b) Charitable activities

Unrestricted

fundsRestricted

funds2007/08

Total 2006/07

TotalPatient Welfare £000 £000 £000 £000Napicu 0 10 10 0Agnes Blundell 6 0 6 8MH Community 0 3 3 2Forensic Psychology 0 2 2 1North House 0 2 2 4Other Funds 0 4 4 29Total 6 21 27 44Staff Welfare Forensic Psychology 0 19 19 0Bracton Fund 0 3 3 2Other Funds 0 1 1 1Total 0 23 23 3Research Forensic Psychology 0 6 6 23Forensic Psychiatry 0 8 8 13Implemens 0 3 3 4Total 0 17 17 40Other Expenditure Agnes Blundell 1 0 1 0Napicu 0 24 24 34Other Funds 0 3 3 4Total 1 27 28 38Total resources expended on charitable activities: Overall Totals 7 88 95 125

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(c) Governance costs

This includes a £3,000 accrual of the 2007/08 independent examination fee and an under accrual of £500 of the 06/07 independent examination fee due to PricewaterhouseCoopers LLP. In 2006/07 this included a £3,000 accrual of the audit fee and an under accrual of £700 from 05/06.

5. Transfers between Funds

There has been a transfer between funds during 2007/08 of £4,231. This amount was transferred from the Bracton Fund to the newly set-up Clothing Grant Fund as it was the net balance relating to clothing grants.

6. Analysis of Current Assets Analysis of current assets

2007/08

Total2006/07

TotalDebtors under 1 year £000 £000Trade debtors 12 21Total 12 21

7. Analysis of Current Liabilities Analysis of current liabilities

2007/08

Total2006/07

TotalCreditors under 1 year £000 £000Accruals 3 3Total 3 3

The accrual is the 2007/08 independent examination fee.

8. Analysis of Material and Other ‘restricted fund’ movements

The following funds are considered material in respect of the size of their opening/closing balances.

• The Implemens Fund main purpose is research and staff development for the benefit of

patients. The Implemens Network provides these mental health services through staff training, courses and consultancy services.

• The Napicu Fund receives income from annual subscriptions and conference fees from

delegates.

• The Bracton Fund is mainly for the purpose of patient welfare. Disbursements are made for items such as radios, clothing, outings etc.

• The Forensic Psychology and Psychiatry Funds receive income through teaching and

report writing. Also, money is received for specific staff research projects. Therapeutic materials and research costs are charged to the Fund.

• The Postgraduate Fund is intended for the education and training of medical staff.

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• The Pharmacy Fund was setup for the education and training of staff. Also, to purchase the items required to produce an in-house prescribing guide. Income to the fund is from lecture fees and externally funded drug trials.

Balance Resources Balance

1 April 2007 Incoming Expended

31 March 2008

Fund £ £ £ £ Implemens

157 7 (6) 158

Napicu 182 38 (36) 184

Bracton Fund 143 23 (8) 158

Forensic Psychology 121 55 (27) 149

Forensic Psychiatry 35 45 (9) 71

Postgraduate Fund 21 4 (3) 22

Pharmacy 18 13 0 31

Other Funds 103 40 (13) 130

Total

780 225 (102) 903 9. Analysis of Material and other ‘unrestricted fund’ movements Balance Resources Balance

1 April 2007 Incoming Expended

31 March 2008

Fund £000 £000 £000 £000 Agnes Blundell Fund 38 1 (6) 33Other Funds 3 0 (1) 2 Total 41 1 (7) 35

10. Contingent Liabilities

There were no contingent liabilities as at 31 March 2008 (£nil 2006/07).

11. Connected Organisations

Oxleas NHS Foundation Trust

2007-08 TOTAL 2006-07 Oxleas NHS Trust

Turnover £

130,330,000

Net Profit £

(6,154,000)

Turnover £

130,127,000

Net Profit £

2,279,000