PowerPoint Presentation

The following PowerPoint has been prepared by ESAI Educational Consultation LLC and is based upon its interpretation of the school improvement planning process to be used by Priority and Focus Schools in Pennsylvania.Interpretations and opinions expressed are solely those of ESAI Educational Consultation LLC and do not represent endorsement by the Pennsylvania Department of Education.The PowerPoint will now automatically advance and will be accompanied by a verbal narrative.

ORGANIZATION ANALYSIS For SCHOOL LEVELIMPROVEMENT PLANNINGUsing the Guided Planning Structure within the Comprehensive Planning Process[January 2014]Narrator: Jeff ByremESAI Educational Consultation LLC

Primary Objectives of This PowerPoint: Participants will be able to describe the sequence of steps in the Guided Planning Structure (GPS), explain the purpose of each step, use an example to explain the importance of root cause analysis (RCA) and where it falls within the GPS, and determine the root causes of the highest priority deficiencies associated with the Systemic Challenges selected for Action Planning.Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Why is data analysis essential forschool improvement? Kung-tse (Confucius)HeraclitusThe BuddhaNothing is permanentComprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

Opens our eyes to see beyond our individualnon-scientific samples of oneOpens our eyes to how changes in practice haveimpacted the changes we see in our studentsachievement and performanceData Analysis Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

Increases the probability of knowing how our practice is actually impacting the changing achievement and performance of our students in the ever-changing entity that is a school Data Analysis Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

PDE-Recognized StrategiesS.T.A.R.O.C.Educational LeadershipVol. 66 No. 4December 2008/January 2009Data; now what?Data Analysis Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Planning is importantImprovement PlanningThe planning process should be structuredGuided Planning StructureGPSComprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

The Guided Planning Structure within the Comprehensive Planning ProcessIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLC January 2014

The Guided Planning Structure within the Comprehensive Planning ProcessROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISContinuous Improvement CycleEnhancementsINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

The Guided Planning Structure within the Comprehensive Planning ProcessROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISContinuous Improvement CycleEnhancementsINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014The Guided Planning Structure within the Comprehensive Planning ProcessROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHContinuous Improvement CycleDATADATADATADATADATADATADATADATADATA

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHDATADATADATADATADATADATADATADATADATAIdentify your schools data sources

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Summary: Comp. Metabolic Panel (14)Tests: (1) Comp. Metabolic Panel (14) (322000)Glucose, Serum[H]107 mg/dL65-99BUN13 mg/dL8-27 Creatinine, Serum1.21 mg/dL0.76-1.27Sodium, Serum142 mmol/L134-144Potassium, Serum4.9 mmol/L3.5-5.2Chloride, Serum104 mmol/L97-108Carbon Dioxide, Total27 mmol/L19-28Calcium, Serum10.0 mg/dL8.6-10.2Protein, Total, Serum7.0 g/dL6.0-8.5Albumin, Serum4.5 g/dL3.6-4.8Globulin, Total2.5 g/dL1.5-4.5A/G Ratio1.81.1-2.5Bilirubin, Total1.2 mg/dL0.0-1.2

Tests: (2) Lipid Panel (303756)Cholesterol, Total165 mg/dL100-199Triglycerides[H]171 mg/dL0-149HDL Cholesterol47mg/dL>39VLDL Cholesterol Cal34 mg/dL5-40LDL Cholesterol Calc84 mg/dL0-99ConcernConcernConcernAccomplishmentsComprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHData Walk-throughsComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHLike many districts across the Commonwealth, our district is facing daunting financial challenges. We are faced with declining student enrollment, greater competition from Charter Schools, and rising operating costs (pension, health care, and utility expenses). Responding to these challenges requires us to reallocate and reduce our resources while maintaining gains in student achievement.

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHROOT CAUSE ANALYSISImplementationACTION PLANNINGSYSTEM ANALYSIS72% of our students did not score at the proficient or advanced level in the 2013 PSSA Reading examEnrollment has decreased by 20% since 2009-10 The total number of behavioral referrals increased by 11% from 2011-12 to 2012-13Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHWith concerns identified, doctors use a diagnostic process to identify those things that might be the cause of identified concerns

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHWith concerns identified, doctors use a diagnostic process to identify those things that might be the cause of identified concernsThe GPSs diagnostic System Analysis process determines whether or not system characteristics associated with GQs are present in the school

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHWith concerns identified, doctors use a diagnostic process to identify those things that might be the cause of identified concernsThe GPSs diagnostic Systems Analysis process determines whether or not system characteristics associated with GQs are present in the schoolMissing System Characteristics point to systemic deficiencies that might be related to identified concerns

A Guided Question with System Characteristics:Is there a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students?

All Standards are mapped and aligned for all courses / subjects.Content, including materials, activities and estimated instructional time for achieving the academic standards, is identified within all planned instruction.The objectives of planned courses and instructional units are identified for each subject within planned instruction.The procedures for measurement of mastery of the objectives of planned course and instructional units are identified within planned instruction.The alignment among the objectives of a planned course, instructional units and academic standards is identified within planned instruction.The curricula for all courses /subjects are easily accessible to all educators.Processes are in place and implemented to identify, update and align standards, curriculum, instruction, and assessments.All educators, including the Principal, are engaged in curricula review, revisions, and monitoring.Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013XXXXX

A Guided Question with System Characteristics:Is there a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students?

All Standards are mapped and aligned for all courses / subjects.Content, including materials, activities and estimated instructional time for achieving the academic standards, is identified within all planned instruction.The objectives of planned courses and instructional units are identified for each subject within planned instruction.The procedures for measurement of mastery of the objectives of planned course and instructional units are identified within planned instruction.The alignment among the objectives of a planned course, instructional units and academic standards is identified within planned instruction.The curricula for all courses /subjects are easily accessible to all educators.Processes are in place and implemented to identify, update and align standards, curriculum, instruction, and assessments.All educators, including the Principal, are engaged in curricula review, revisions, and monitoring.Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013XXXXX NO

A Guided Question with System Characteristics:Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students.

All Standards are mapped and aligned for all courses / subjects.Content, including materials, activities and estimated instructional time for achieving the academic standards, is identified within all planned instruction.The objectives of planned courses and instructional units are identified for each subject within planned instruction.The procedures for measurement of mastery of the objectives of planned course and instructional units are identified within planned instruction.The alignment among the objectives of a planned course, instructional units and academic standards is identified within planned instruction.The curricula for all courses /subjects are easily accessible to all educators.Processes are in place and implemented to identify, update and align standards, curriculum, instruction, and assessments.All educators, including the Principal, are engaged in curricula review, revisions, and monitoring.Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013XXXXX

A Guided Question with System Characteristics:Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students.

All Standards are mapped and aligned for all courses / subjects.Content, including materials, activities and estimated instructional time for achieving the academic standards, is identified within all planned instruction.The objectives of planned courses and instructional units are identified for each subject within planned instruction.Procedures for measurement of mastery of the objectives of planned course and instructional units ARE NOT identified within planned instruction.The correlation between the objectives of a planned course, instructional units and academic standards IS NOT identified within planned instruction.The curricula for all courses /subjects are easily accessible to all educators.Processes are in place and implemented to identify, update and align standards, curriculum, instruction, and assessments.All educators, including the Principal, ARE NOT engaged in curricula review, revisions, and monitoring.Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013XXXXX

Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHSupport decisions with data or physical evidenceIn the absence of data or physical evidence Rely on consensus (hypothesis)Obtain the data or physical evidence that would validate the hypothesisSTRONG STATEMENT

A Guided Question with System Characteristics:Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students.

All Standards are mapped and aligned for all courses / subjects.Content, including materials, activities and estimated instructional time for achieving the academic standards, is identified within all planned instruction.The objectives of planned courses and instructional units are identified for each subject within planned instruction.Procedures for measurement of mastery of the objectives of planned course and instructional units ARE NOT identified within planned instruction.The correlation between the objectives of a planned course, instructional units and academic standards IS NOT identified within planned instruction.The curricula for all courses /subjects are easily accessible to all educators.Processes are in place and implemented to identify, update and align standards, curriculum, instruction, and assessments.All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.Comprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014XXXXXSTRONG STATEMENT

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTH

ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALANALYSIS OF SCHOOL HEALTHRoot Cause Analysis (RCA) is the process of identifying the deepest underlying cause or causes of deficiencies within any system, which, if dissolved, will result in elimination or substantial reduction of the deficiencyComprehensive Planning Development Team &ESAI Educational Consultation LLCJanuary 2014

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISRCA eliminates patching and wasted effortRCA conserves scarce resourcesRCA induces discussion and reflection and diminishes the non-scientific sample of oneRCA provides the rationale for strategy selectionStrategies will be selected that address root causes

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISAt the simplest level, RCA looks for incidents, procedures, programs or processes that might be root causes

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISAt the simplest level, RCA looks for incidents, procedures, programs or processes that might be root causesIn the GPS, the entire organization is scanned to identify deficiencies that impact an entire system

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISAt the simplest level, RCA looks for incidents, procedures, programs or processes that might be root causesIn the GPS, the entire organization is scanned to identify deficiencies that impact an entire systemIn the GPS, systemic deficiencies are the entry points for RCADEFICIENCIES

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISIn the GPS, the entire organization is scanned to identify deficiencies that impact an entire systemIn the GPS, systemic deficiencies are the entry points for RCADEFICIENCIESSchools have limited ability to address external root causes

Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013ROOT CAUSE ANALYSISIDENTIFY CONCERNS & ACCOMPLISHMENTSPRIORITIZE SYSTEMIC CHALLENGESIDENTIFY ACTION PLAN GOALSMonitor ImplementationImplementationACTION PLANNINGSYSTEM ANALYSISINITIAL / ANNUALDATA ANALYSISThe Five WhysBegin with an identified deficiencyAsk why the deficiency existsAsk why the answer existsAsk why the answer to the answer existsRule of Thumb: asking and answering a minimum of 5 times gets close to the root cause

SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC CHARACTERISTIC: All educators, including the principal, are engaged in curricula review, revisions, and monitoring.SYSTEMIC CHALLENGE:

2. The Director has always had the responsibility for curriculum development and has only involved high school content chairs.SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC DEFICIENCY: All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.SYSTEMIC CHALLENGE: 4. Most teachers dont follow the district curriculum and didnt see the point in participating in curriculum development.5. Principals do not monitor the degree to which teachers base lesson design on standards-aligned curricula.3. When asked to participate in curriculum review and revisions, only a few teachers agreed to participate.GQs

6. District administrators do not monitor the degree to which principals are monitoring the degree to which teachers are basing lesson design on standards-aligned curricula.SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC DEFICIENCY: All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.7. District administrators give monitoring of lesson design a low priority compared to other responsibilities.8. District administrators (and principals?) dont fully appreciate the importance of alignment.9. We dont know!

2. The Director has always had the responsibility for curriculum development and has only involved high school content chairs.SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC DEFICIENCY: All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.SYSTEMIC CHALLENGE: SYSTEMIC DEFICIENCY: 4. Most teachers dont follow the district curriculum and didnt see the point in participating in curriculum development.3. When asked to participate in curriculum review and revisions, only a few teachers agreed to participate.5. Most teachers dont know how to base lesson designs on student learning objectivesmost teach to topics.5. Principals do not monitor the degree to which teachers base lesson design on standards-aligned curricula.

2. The Director has always had the responsibility for curriculum development and has only involved high school content chairs.SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC DEFICIENCY: All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.SYSTEMIC CHALLENGE: SYSTEMIC DEFICIENCY: 4. Most teachers dont follow the district curriculum and didnt see the point in participating in curriculum development.3. When asked to participate in curriculum review and revisions, only a few teachers agreed to participate.5. Most teachers refuse to change the content of their courses because they want to teach what theyve always taught.

SYSTEMIC CHALLENGE: Establish a system within the school that fully ensures consistent implementation of a standards aligned curriculum framework across all classrooms for all students. SYSTEMIC DEFICIENCY: All educators, including the principal, ARE NOT engaged in curricula review, revisions, and monitoring.ROOT CAUSE OF DEFICIENCY: Teachers want to teach what theyve always taught because the prep is done AND they believe students poor achievement is caused by the baggage students bring to school so teaching to the curriculum wont make any difference.ACTION PLANNING: select strategiesthat address these root causes

Access and Info:Questions related to the GPS within Comprehensive Planning, or questions related to the CP web app (including access to the web app) should be directed to the CP Support Desk at:paplanning@caiu.org717-732-8403 Comprehensive Planning Development Team &ESAI Educational Consultation LLCNovember 2013

Jeff Byrem

ESAI Educational Consultation LLC

esaiconsultation@gmail.com