Strategic Improvement PlanningA Continuous Improvement Model

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Why Plan?1. To identify and focus on

what’s important2. To get input and buy-in from all stakeholders3. To build consensus on measurable outcomes for the district4. To align resources5. To provide a system for continuous improvement and

accountability

2

Who are we?BeliefsMissionVision

Where are we now?

Performance DataFinancial Data

Stakeholder Input

SWOT Analysis

Where do we want to go?Strategic Goals (or Goal Areas)

Strategic Priorities

How will we know when we have

arrived?Performance

Objectives, Measures & Targets

How do we plan to get there?

InitiativesAction Steps

Continuous Improvement

Process

GSBA Strategic Improvement Planning

3

GSBA Strategic Improvement Planning

• Public Engagement• Planning Team and Action Teams

• SWOT Analysis• Development of Beliefs, Mission, Vision, Strategic Goals, Strategic Priorities,

Performance Objectives, Measures and Targets

Phase 1 (3 – 5 Months)

• Development of Initiatives and Action Steps

Phase 2 (3 months)

• Alignment of plan with District Budget• Alignment of plan with Board, Superintendent and Staff Evaluations

Phase 3 (2 – 3 months)

• Monitor and Report on Plan• Review and Adjust Plan

Phase 4 (ongoing)

4

Level 1Who are we?

Level 2Where do we want

to go?

Level 3How will we know when we

have arrived?

Level 4How do we plan to get there?

Level 5

BeliefsMission

Vision

PerformanceObjectives

w/Performance Measures & Targets

Initiatives

Action Steps

Planning Team(20 – 25 people)Various stakeholders

Action Teams(5-7 people for each Goal)District & School Leadership Staff & Stakeholders

Board/Staff/Community

Board/Staff/Community

Group Responsible Outcomes

Adop

tion

of P

lan

by B

oard

of E

duca

tion

Strategic Goals (or Goal Areas) w/Strategic Priorities

Planning Team

Plan Development

Monitoring/ Reporting

Continuous Improvement

Process

Action Teams

Planning Team

Board/Staff/ Community

Strategic Improvement Plan ModelPh

ase

1Ph

ase

2

Who are we?

Where are we now?

Where do we want

to go?

How will we know when we

have arrived?

How do we plan to get there?

Strategic Dashboard

BalancedScorecard

Board Self Assessment

Superintendent EvaluationStaff Evaluations

BeliefsMissionVision

SWOT Analysis

Strategic Goal Area 1w/Strategic Priorities

Performance Objective 1

w/Measures & Targets

Action PlansInitiatives

Action Steps

Board of Education District

Individual Schools

(SIP)Community

Performance Objective 2

w/Measures & Targets

Performance Objective 3

w/Measures & Targets

Strategic Goal Area 2w/Strategic Priorities

Strategic Goal Area 3w/Strategic Priorities

6

Community Engagement

eBOARDAdvanced Strategic Plan Module

• Track Plan• Strategic Dashboard• Performance Scorecard• Goal Scorecard

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Strategic Improvement PlanningA Continuous Improvement Model

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• Strategic Plan Orientation with BOE

• Appointment of District Internal Strategic Plan Facilitator

• Appointment of Planning Team members

• Performance, Financial and Demographic Data Gathering

• Community Dialog Session

• Stakeholder surveyPre-Planning

• Two-Day Planning Team Meeting• Who are we?

• Beliefs• Mission• Vision

• Where are we now?• Performance Review• Financial Review• Stakeholder Input• SWOT Analysis

• Where do we want to go?• Strategic Goal Areas (Goals)• Strategic Priorities

• Training of Action Team Leaders• Action Team Meetings

• How will we know when we have arrived?• Performance Objectives, Measures &

TargetsPlan Development

• Approval of Action Team work by Planning Team

• Presentation of plan to BOE by Planning Team

• Public Comment Period

• Adoption of Plan by BOE

Plan Approval

Phase 1 (3 – 5 months)Who are we? Where are we now?

Where do we want to go?

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Phase 2 (3 months)How do we plan to get there?

• Action Plans• Initiatives• Action Steps

BOE

• Action Plans• Initiatives• Action Steps

District

• Action Plans• Initiatives• Action Steps

Schools

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Phase 3 (2 - 3 months)Plan Alignment

•District Budget

•School Budgets

Budget

•Board Self-Assessment

•Superintendent Evaluation

•Staff Evaluation

Evaluations

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Phase 4 (ongoing)Monitor, Report, Review and Adjust Plan

• Plan Tracking

• Strategic Dashboard

• Balanced Scorecard

• Goal ScorecardeBOARD

• Monthly Board Meetings

• Community Meetings

• Semi-Annual Governance Team Strategic Plan Retreats

BOE

• Staff Meetings

• Staff Evaluations

• Budget Preparation

District12