oracle ebs r12 financials configurations summary

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ORACLE APPLICATIONS WHITE PAPER ORACLE EBS R12 FINANCIALS CONFIGURATIONS SUMMARY Author: Mohamed Nazih CPA, PMP, Oracle Financials Consultant [email protected] Version 1.0

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Page 1: Oracle EBS R12 Financials Configurations Summary

ORACLE APPLICATIONS WHITE PAPER

ORACLE EBS R12 FINANCIALS CONFIGURATIONS SUMMARY

Author: Mohamed Nazih

CPA, PMP, Oracle Financials Consultant

[email protected]

Version 1.0

Page 2: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

Table of ContentsGL Setup Steps....................................................................................................................................................................................................................................... 2

GL Profile Options.................................................................................................................................................................................................................................. 4

AP Setup Steps....................................................................................................................................................................................................................................... 6

AP Lookups........................................................................................................................................................................................................................................ 8

AP Profile Options................................................................................................................................................................................................................................. 9

AR Setup Steps.................................................................................................................................................................................................................................... 10

AR Profile Options............................................................................................................................................................................................................................... 16

FA Setup Steps..................................................................................................................................................................................................................................... 18

FA Profile Options................................................................................................................................................................................................................................ 19

Payments Setup Steps......................................................................................................................................................................................................................... 20

Payments Profile Options.................................................................................................................................................................................................................... 21

E-Tax Setup Steps................................................................................................................................................................................................................................ 22

E-Tax Profile Options........................................................................................................................................................................................................................... 24

Subledger Accounting Profile Options................................................................................................................................................................................................. 25

WebAdi Accounting Profile Options.................................................................................................................................................................................................... 26

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Oracle EBS R12 Financials Configurations Summary

GL Setup StepsGL# Required Step Reference1 Required Define CoA. Common Applications

2 Optional Define Cross-validation Rules to Prevent Certain Account Combinations From Being Created. Common Applications

3 Optional Define A CoA Mapping to Map Two or More Charts of Accounts. the CoA Mapping Is Used By Accounting Setup Manager to Complete the Setup Steps for Secondary Ledgers, and It Is Used By the Global Consolidation System (gcs) to Consolidate Data Between Ledgers.

Common Applications

4 Optional Define Descriptive Flexfields Common Applications

5 Optional Define Accounting Period Types. Common Applications

6 Required Define Accounting Calendar. Review the Calendar Validation Report to Note Common Setup Errors. Common Applications

7 Optional Define A Transaction Calendar and Valid Business Days for That Calendar. if to Use Average Balance Processing.

Common Applications

8 Required Enable Currency of the Ledger Common Applications

9 Optional Define Conversion Rate Types and Conversion Rates, Such As Daily Rates and Historical Rates. Common Financials

10

Optional Define Additional Journal Entry Sources. if You Have Enabled Average Balance Processing, Specify an Effective Date Rule for Each Journal Source You Define.

GL

11

Optional Define Additional Journal Categories. GL

12

Optional Define Journal Reversal Criteria. GL

13

Required Define an Accounting Setup Using Accounting Setup Manager to Combine Legal Entities, Ledgers, Reporting Currencies, Subledger Accounting Methods, and Other Setup Information. Before You Can Enter Transactions and Journal Entries to Ledgers, You Must Complete the Ledger Options for All Ledgers Assigned to an Accounting Setup and the Accounting Setup Status Must Be Complete.

GL

14

Optional Define Ledger Sets to Group Ledgers That Share the Same CoA and Accounting Calendar/period Type Combination to Take Advantage of Processing Efficiencies, Such As Opening and Closing Periods Across Ledgers In A Ledger Set.

GL

15

Optional Define Data Access Sets to Secure Read and Write Access to Ledgers, Balancing Segment Values, and Management Segment Values for One or More Ledgers.

Public Sector Applications

16

Required Assign A Ledger to the Profile Option Gl Ledger Name for Each oracle Subledger. This Profile Option Controls the Ledger CoA That Each Subledger Will Use for Transaction Processing.

GL

17

Required Assign A Data Access Set to the Profile Option Gl: Data Access Set for Each General Ledger Responsibility.

GL

18

Optional Define Definition Access Sets and Assign them to Responsibilities. Once Definitions Are Secured, Definition Access Sets Can Be Assigned to Responsibilities.

GL

19

Optional Define Account Combinations That Can Be Used for Data Entry if Dynamic Insertion Is Not Enabled for Coa Structure.

GL

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Oracle EBS R12 Financials Configurations Summary

GL# Required Step Reference20

Required Define and Assign Document Sequences GL

21

Optional Define Employees. GL

22

Optional Setup Journal Approval. GL

23

Optional Define One or More of the Following Optional Accounts:1. Suspense Accounts.2. Statistical Units of Measure.

GL

24

Optional Define Transaction Codes if You Use Public Sector General Ledger. GL

25

Optional Create Summary Accounts GL

26

Optional Set Up Automatic Tax Calculation if You Do Not Have oracle Receivables and oracle Payables Installed. GL

27

Optional Define Automatic Posting Criteria. GL

28

Optional Define Encumbrance Types. GL

29

Optional Setup Budgets. GL

30

Optional if to Enable Budgetary Control, Define One or More Budgetary Control Groups. GL

31

Optional Define Security Rules. GL

32

Required Set General Ledger Profile Options. GL

33

Required Open an Accounting Period. GL

34

Optional Set Up the Global Consolidation System (gcs). GL

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Oracle EBS R12 Financials Configurations Summary

GL Profile Options# GL Profile Options Value  1 Budgetary Control Group No default  

2 Daily Rates Window: Enforce Inverse Relationship During Entry No  

3 Enter Journals: Validate Reference Date No  

4 FSG: Accounting Flexfield Account  

5 FSG: Allow Portrait Print Style No  

6 FSG: Enforce Segment Value Security No  

7 FSG: Expand Parent Value No  

8 FSG: Message Detail Minimal  

9 GL: Archive Journal Import Data No  

10 GL: AutoAllocation Rollback Allowed Yes  

11 GL: Data Access Set No default Required

12 GL: Debug Mode No  

13 GL: Income Statement Accounts Revaluation Rule YTD  

14 GL: Journal Review Required No  

15 GL: Launch AutoReverse After Open Period Yes  

16 GL: Number of Accounts In Memory 2500  

17 GL: Number of Formulas to Validate for each MassAlloca tion Batch 5  

18 GL: Number of Formulas to Validate for each Recurring Journal Batch 5  

19 GL: Number of Purge Workers No  

20 GL: Number of Records to Process at Once 1000  

21 GL: Owners Equity Translation Rule PTD  

22 GL Account Analysis Report: Enable Segment Value Security on Beginning/ Ending Balances No  

23 GL AHM: Allow User to Modify Hierarchy No  

24 GL AutoAllocation: Continue to Next Step if No Journal Created No  

25 GL Consolidation: Preserve Journal Batching No  

26 GL Consolidation: Preserve Journal Effective Date No  

27 GL Consolidation: Cross Instance Workflow Notification Contact No default  

28 GL Consolidation: Separate Rows for Debit and Credit Account Balances in Consolidation Journal No  

29 GL Daily Rates: Cross Rates Override User Entered Rate Overrides

 

30 GL Journal Import: Separate Journals by Accounting Date No  

31 GL: Ledger ID System Defined  

32 GL: Ledger Name No default Required

33 GL Account Analysis Report: Enable Segment Value Security on Beginning/ Ending Balances No default  

34 GL Revaluation: Use Primary Currency from Source Ledger to Create Entries in Reporting Currency No  

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Oracle EBS R12 Financials Configurations Summary

# GL Profile Options Value  35 GL Revaluation: Days to Roll Forward Daily Rates 0  

36 GL Revaluation: Tracking by Cost Center No  

37 GL Revaluation: Validate Gain/Loss Accounts Yes  

38 GL Summarization: Number of Delete Workers 3  

39 GL Summarization: Accounts Processed at a time per Delete Worker 5000  

40 GL Summarization: Rows Deleted Per Commit 5000  

41 GL Translation : Revenue/E xpense Translation Rule PTD  

42 Journals: Allow Multiple Exchange Rates No  

43 Journals: Allow Non-Business Day Transactions No  

44 Journals: Allow Posting During Journal Entry    

45 Journals: Allow Preparer Approval No  

46 Journals: Default Category No default  

47 Journals: Display Inverse Rate No  

48 Journals: Enable Prior Period Notification No  

49 Journals: Find Approver Method Go Up Mgt Chain  

50 Journals: Mix Statistical and Monetary No  

51 Journals: Override Reversal Method No  

52 Use Performance Module Yes Updated on App Level

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Oracle EBS R12 Financials Configurations Summary

AP Setup StepsAP#   Step Performed for  Applications Setup Steps    

1 Required Create application user sign-ons and passwords. SysAdmin

2 Required Define Chart of Accounts. GL

3 Optional Enable Currencies to be used. GL

4 Optional Define Foreign Currency Exchange Rate Types, and enter Daily rates. GL

5 Required Define Accounting Period Types and Accounting Calendar Periods. GL

6 Required Define a Ledger GL

7 Required Set the SET_OF_BOOKS_ID profile option to Updateable. Application Developer

8 Required Set the GL: Data Access Set profile option.- If not using multi-org feature, set the option for the Oracle Payables application.- If using multi-org feature, set the option for each unique combination of organization and responsibility.

SysAdmin

9 Optional Define Descriptive Flexfields. SysAdmin

10 Required Enter Locations. HRMS

11 Optional Define Employee Lookups. HRMS

12 Conditionally Required If Oracle Human Resources installed, Enter employees. HRMS

  Financials Setup Steps:    

1 Conditionally Required If Oracle Inventory or Oracle Purchasing is installed, Define at least one Inventory Organization before defining Financials Options.

Inventory

2 Optional Implement Sequential Voucher Numbering. SysAdmin

3 Required Set Up Taxes. E-Business Tax

4 Optional Update Country and Territory information, and assign flexible address formats. Receivables

5 Optional Implement Budgetary Control in General Ledger. GL

       

  Payables Setup Steps    

1 Required Install or upgrade Payables. each installation

2 Required Choose Primary Ledger. each organization

3 Required Assign Ledger to a responsibility. SysAdmin

4 Optional Set profile options. SysAdmin

5 Conditionally Required Assign Reporting Ledger each organization

6 Required Define Financials Options. each organization

7 Required Define Payables System Setup Options.  

8 Required Define Payables Options. each organization

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Oracle EBS R12 Financials Configurations Summary

AP#   Step Performed for9 Required with Defaults Define Payables Lookups. each installation

10 Required with Defaults Define Purchasing Lookups. each installation

11 Required with Defaults Define Payment Programs. each installation

12 Required Define Payment Terms. each installation

13 Required Define Banks, bank transmission details, and bank accounts each organization

14 Optional Define Special Calendars each installation

15 Conditionally Required Define Suppliers and Supplier Sites. each organization

16 Optional Define Distribution Sets. each organization

17 Optional Define Request Sets. each installation

18 Optional Define Matching Tolerances for purchase orders. each organization

19 Required with Defaults Define Invoice Hold and Release names. each installation

20 Optional Define Payment Interest Rates If to use Automatic Interest Calculation. each installation

21 Optional Define Expense Reports Templates if to use Payables or Oracle Internet Expenses to enter employee expense reports.

each installation

22 Optional Define Payment Formats. each installation

23 Optional Define the format for the Invoice Aging Report. each installation

24 Required Set up Print Styles and Drivers for the Supplier Mailing Labels Report. each installation

25 Optional Set up Credit Card programs if to use credit cards or procurement cards. each installation

26 Optional If to use the Invoice Approval Workflow to automate approval process then enable the feature and set up the workflow.

each installation

27 Required Open Payables Accounting Period. each installation

28 Conditionally Required Define Tax Authority type suppliers if to use automatic withholding tax. This is a must before defining tax codes and tax groups.

each installation

29 Optional Define Tax Codes and Withholding Tax Groups if to use automatic withholding tax. each organization

30 Optional Define Withholding Tax Certificates and Exceptions. each organization

31 Conditionally Required Define Reporting Entity(ies) for income tax reporting. each organization

32 Conditionally Required (Required with Defaults) Define additional United States 1099 income tax regions. each installation

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Oracle EBS R12 Financials Configurations Summary

AP LookupsPurchasing Lookups- FOB. Supplier default for all new purchase orders.- Freight Terms. Supplier default for all new purchase orders.- Minority Group. Supplier classification for reporting purposes.- Pay Group. Groups invoices in payment batches.- Supplier Type. Supplier classification for reporting purposes. You enter this value in the Type field of the Classification region of the Suppliers window. This value cannot exceed 25 characters or you will not be able to see it in the Suppliers window.

Payables Lookups- AWT Certificate Types. Define withholding tax certificates. Payables predefines the Standard lookup name.- AWT Rate Types. Define Withholding Tax type tax codes. Payables predefines the following: Certificate, Exception, Penalty, and Standard lookup names.Important: Oracle Payables uses only the Standard AWT Rate Type.If to use an AWT Rate Type other than Standard, customize Automatic Withholding Tax to perform special behavior based on the AWT Rate Type. - Bank Branch Type. Payables predefines the following Bank Branch values that you enter in the Banks window: ABA, CHIPS, OTHER, SWIFT.- Card Brand. Used in the Credit Card Programs window. Payables includes four card brands: American Express, Diner's Club, MasterCard, and Visa.- Disbursement Type. Used upon defining payment documents in the Manage Payment Documents page accessed from the Banks Accounts page. Payables predefines three disbursement type values: Combined, Computer Generated, and Recorded.- Don't Pay Reason. Used in the Modify Payment Batch window when you remove all invoices for a supplier site from a payment batch.- EDI Payment Format. Payables predefines the following lookup names: CCD, CCP, CTP, CTX, PPD, PPP.- EDI Payment Method. Payables predefines the following lookup names: ACH, BACS, BOP, FEW, FWT, SWT, ZZZ.- EDI Remittance Method. Payables predefines the following lookup names: Do not route, EDI to Third party, EDI to payee, EDI to payee's bank, EDI to payer's bank.- EDI Transaction Handling. Payables predefines the following lookup names: C, D, I, U, Z.- Source. Used when you enter the source of invoices you want to import.- Tax Type. Used to define tax codes. Payables uses four predefined tax type values: Sales, Use, Offset, and Withholding Tax.

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Oracle EBS R12 Financials Configurations Summary

AP Profile Options# AP Profile Options Value  

Profile Options in Payables  

1 AP: Notification Recipient E-mail Optional No default

2 AP: Use Invoice Batch Controls Optional No default

3 AP: Show Finally Closed POs Optional No (for new installations); Yes (for upgrades )Profile Options in General Ledger    

4 Budgetary Control Group Optional No default

5 Journals: Display Inverse Rate Optional No default

6 Currency: Allow Direct EMU/Non-EMU User Rates. Optional No

7 Enable Transaction Codes Optional No default

8 GL: Create Interfund Entries Optional No defaultProfile Options for Multiple Organization Support    

9 MO: Default Operating Unit Optional No default

10 MO: Operating Unit Optional No default

11 MO: Security Profile Optional No defaultProfile Options in Projects    

12 PA: Allow Override of PA Distributions in AP/PO Optional Yes

13 PA: Default Expenditure Item Date for Supplier Cost Optional No defaultProfile Options in Application Object Library    

14 AuditTrail: Activate    

15 Default Country    

16 Folders: Allow Customization    

17 Sequential Numbering    

18 Printer.    

19 Chargeable Subcontracting Enabled Required Enabled

20 JMF: Enable Chargeable Subcontracting Required Enabled

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Oracle EBS R12 Financials Configurations Summary

AR Setup StepsAR  # Require

dStep Performed for

1 Required Define Ledgers each installation    

2 Required Decide How to Use the Account Generator

each ledger    

3 Optional Define Transaction Flexfield Structure

each installation If you use AutoInvoice to import information from an external system and create transactions in Oracle Receivables, define Transaction Flexfields to uniquely identify these transactions. Because Transaction Flexfields are unique, you can also use them to link and reference other transaction lines.

If you are not using AutoInvoice, proceed to the next step.

4 Optional Define Descriptive Flexfields (System Items and Territory flexfields

each installation    

5 Required Define Organizations each business group

   

6 Optional Define AutoCash Rule Sets

each installation used when applying receipts imported using AutoLockbox to open debit items.

 

7 Optional Define Receivables Lookups

each installation used throughout the application to provide validated default values and list of values choices. You can add or update these to customize your list of values and speed data entry.

 

8 Optional Define Demand Class Lookups

each installation Demand classes are categories you can use to segregate scheduled demand and supply into groups, so that you can track and consume the groups independently. You can then assign demand classes to customers in the Customers windows.

 

9 Optional Define Invoice Line Ordering Rules

each installation specify how you want to order and number transaction lines after AutoInvoice groups them into invoices, debit memos, and credit memos.

 

10 Optional Define Grouping Rules each installation indicate how you want to group transaction lines imported by AutoInvoice.

 

11 Optional Define Application Rule Sets

each installation control how Receivables reduces the balance due for your open debit items when you apply payments using either the Applications window or Post QuickCash

If you skip this step, Receivables uses the rule set Line First - Tax After as the default. This rule set first applies the payment to the line amount and then applies the remaining amount to any associated tax.

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Oracle EBS R12 Financials Configurations Summary

AR  # Require

dStep Performed for

12 Required Define System Options each operating unit determine accounting flexfields, whether you use header or line-level rounding, and control the default operation of the AutoInvoice and Automatic Receipt programs.

 

13 Optional Define Flexible Address Formats

each installation To enter customer, supplier, bank, check, and remit-to addresses in country-specific formats, set up flexible address formats.

 

14 Optional Maintain Countries and Territories

each installation Use the address style field to assign address styles to countries if you want to use the Flexible Address Formats feature.

 

15 Required Define Payment Terms each installation to determine the payment schedule and discount information for customer invoices, debit memos, and deposits. You can also define proxima payment terms to pay regular expenses such as telephone bills and credit card bills that occur on the same day each month and create split payment terms for invoice installments that have different due dates.

If you skip this step, Receivables uses 30 NET as the default. This payment term indicates that payment is due within 30 days.

16 Optional Assign Reporting Ledgers for each ledger To maintain transactions and account balances in multiple currencies, assign your reporting ledger to your primary ledger. This enables you to generate reports in each of your reporting currencies.

If you are not using Multiple Reporting Currencies (MRC) functionality, skip this step.

17 Optional Define Accounting Rules each installation Create revenue recognition schedules for your invoices. Important: If you have an accounting period type that is not Month and you use AutoInvoice with Oracle Order Management, you should update the Period field for the predefined IMMEDIATE accounting rule to the same period as your accounting period type.

18 Required Open or Close Accounting Periods

each operating unit to control the recording of accounting information for these periods. Receivables uses the status of these accounting periods to control transaction entry and journal entry creation to your general ledger.

 

19 Required Define AutoAccounting each operating unit to specify the general ledger accounts for transactions that you enter manually or import using AutoInvoice. AutoAccounting uses this information to create the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, bills receivable accounts, and AutoInvoice clearing (suspense) accounts.

 

20 Optional Set Up Cash Basis Accounting Method

each operating unit    

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Oracle EBS R12 Financials Configurations Summary

AR  # Require

dStep Performed for

21 Optional Set Up Multi-Fund Accounts Receivable

  Oracle provides default seeded account derivation rules and journal entry descriptions. Attach seeded application accounting definitions (AAD) to a new subledger application method. You can create new account derivation rules and journal descriptions.In cases where multi-fund accounts receivable (MFAR) account pairs are needed, you can create mapping sets. Oracle does not provide default mapping sets for multi-fund accounts receivable.If you set up Oracle Receivables to create accounting entries when receipts are cleared in Oracle Cash Management, then you must set the AR: Activate Multi Fund Accounting Extract profile option to Yes for MFAR.

 

22 Required Define Transaction Types each operating unit assigned to invoices, debit memos, commitments, credit memos, on-account credits, and bills receivable.used to control transaction and transaction batch numbering, provide default transaction types for transactions in batch, and to select validation options for imported transactions.Receivables provides predefined transaction sources: MANUAL-OTHER, DM Reversal, and Chargeback.

 

23 Required Define Transaction Sources

each operating unit    

24 Required Define Collectors each installation Collectors can use the Collections windows and Receivables collection reports to keep apprised of a customer's past due items. Receivables provides a predefined collector called DEFAULT.

 

25 Required Define Approval Limits each installation Approval limits affect the Adjustments, Submit AutoAdjustments, and Approve Adjustments windows as well as the Credit Memo Request Workflow.

 

26 Required Define Remittance Banks each operating unit    

27 Optional Distribution Sets each operating unit to use a predefined revenue distribution set with non-invoice related receipts.

 

28 Required Define Receivables Activities

each operating unit    

29 Optional Define Receipt Programs each installation used to send paper and electronic documents to your customers and remittance banks.

If you skip this step, Receivables uses the Automatic Receipt print program 'Print Created Receipts' (ARXAPFRC.rdf).

30 Required Define Receipt Classes each installation specify whether receipts are created manually or automatically.For manual receipts, you can specify whether to

 

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Oracle EBS R12 Financials Configurations Summary

AR  # Require

dStep Performed for

automatically remit it to the bank and/or clear your accounts.For automatic receipts, you can specify a remittance and clearance method, and whether receipts using this class require confirmation.

31 Required Define Receipt Methods each installation to account for your receipt entries and applications and to determine a customer's remittance bank information.

 

32 Required Define Receipt Sources each operating unit to provide default values for the receipt class, receipt method, and remittance bank account for receipts in a batch. Receipt Sources also determine whether the numbering for receipts in a batch is automatic or manual.

 

33 Optional Define Aging Buckets each installation to review and report on open receivables based on the number of days each item is past due.

 

34 Optional Define Statement Cycles each installation to control when you create customer statements.  

35 Optional Define Standard Messages

each installation to customize the content of customer statements. Standard messages automatically print on the bottom of your statements. Use the Print Statements window to assign statement messages and submit statements for printing.

 

36 Optional Define Territories each installation If you defined a Territory Flexfield and want to create customized reports based on territory information, define Territory Flexfield combinations. You can assign Territory Flexfields to salespersons, invoices, and customer business purposes.

 

37 Required Define Salespersons each operating unit to allocate sales credits to invoices, debit memos, and commitments. If you do not want to assign sales credits for a transaction, you can enter No Sales Credit.If AutoAccounting depends on salesperson, Receivables uses the general ledger accounts that you enter for each salesperson along with your AutoAccounting rules to determine the default revenue, freight, and receivable accounts for transactions.

 

38 Required Define System Profile Options

each installation    

39 Required Define Customer Profile Classes

each installation to categorize customers based on credit, payment terms,statement cycle, automatic receipt, late charge, dunning, and invoicing information.

If you skip this step, Receivables uses the profile class DEFAULT.

40 Required Define Customers each installation    

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Oracle EBS R12 Financials Configurations Summary

AR  # Require

dStep Performed for

41 Optional Define Remit-To Addresses

Define remit-to addresses for each installation. For each operating unit, associate each remit-to address with a state and country.

to inform your customers where to send payments. Associate each remit-to address with one or more state, country, and postal code combinations. For example, if you want your customers in California and Nevada to send their payments to a specific address, enter the remit-to address and associate the states CA and NV with this address. Remit-to addresses are assigned based on the bill-to address on the transaction.

It is a good idea to set up a default remit-to address, even if you have other remit-to addresses defined, because Receivables can use this address if the bill-to location on the transaction is not covered by any other remit-to address assignment. This may happen, for example, when you create transactions for a new customer.

42 Optional Define Customer Relationships

     

  Define Customer Account Relationships (Optional)

each operating unit to enable customers to apply receipts to related customer transactions. To restrict receipt application to only related customers, define relationships between your customers and set the system option Allow Payment of Unrelated Invoices to No. Receivables lets you define one way and reciprocal relationships between your customers.

 

  Define Party Paying Relationships (Optional)

each installation If you want to provide one party with access to another party's accounts and transactions, then define party paying relationships.You use Oracle Trading Community Architecture Relationship Manager to define party paying relationships.

 

43 Optional Define Lockboxes each operating unit To import receipts from a bank file using AutoLockbox  

44 Optional Define Transmission Formats

each installation If to use AutoLockbox to import receipts, Transmission formats specify how data in lockbox bank file is organized so it can be successfully imported into the Receivables interface tables.

 

45 Optional Define Unit of Measure Classes

each installation to define and update groups of units of measure with similar characteristics (for example, Volume or Length). A class consists of a base unit of measure and other assigned units of measure. Use this window to define the base unit of measure for each class.

 

46 Optional Define Units of Measure each installation to define one or more units of measure. Each item that you define in Receivables must have a primary unit of measure that you will have defined in this window.

 

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Oracle EBS R12 Financials Configurations Summary

AR  # Require

dStep Performed for

47 Optional Define Standard Memo Lines

each operating unit to enter predefined lines for debit memos, on-account credits, and invoices. When you define standard memo lines, you can specify whether a line is for charges, freight, line, or tax. Receivables also lets you define one chargeback and one debit memo reversal line.

 

48 Optional Set Up Cross Currency Receipts

each operating unit to apply receipts to transactions in different currencies, set up Receivables for cross currency receipts. To do this, define a cross currency rounding account in the System Options window, and define a suspense account in Oracle General Ledger.

 

49 Required Set Up Tax each operating unit Oracle Receivables uses Oracle E-Business Tax as its tax engine.

 

50 Optional Set Up Tax Vendor Extension

each operating unit Oracle E-Business Tax provides a tax vendor extension that integrates external tax calculation programs with Oracle Applications. This extension performs complex tax calculations to create and store tax data. You can implement either the Taxware Sales/Use Tax System or Vertex Q-Series with Oracle Receivables.

 

51 Optional Set Up Document Sequences

Define categories and sequences for each installation. Assign sequences to categories for each ledger.

By assigning unique numbers to documents, you can account for each transaction you enter and the document that accompanies it.

 

52 Optional Set Up Balance Forward Billing

  to print a single bill that includes all of a customer's transactions for the billing period and any balance carried forward from the previous billing period. This lets you send one consolidated bill to a customer, instead of a separate invoice for each transaction.

 

53 Optional Set Up Late Charges   calculate late charges against past due debit items for each customer, account, or site.

 

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Oracle EBS R12 Financials Configurations Summary

AR Profile Options# AR Profile Options Value  1 Tax: Allow Ad Hoc Tax Changes No default  

2 Tax: Allow Manual Tax Lines No  

3 Tax: Allow Override of Customer Exemptions No  

4 Tax: Allow Override of Tax Code Account  

5 Tax: Debug File Directory No  

6 Tax: Debug Flag No  

7 Tax: Inventory Item for Freight (This profile option affects Receivables but is owned by another application)

No  

8 Tax: Invoice Freight as Revenue (This profile option affects Receivables but is owned by another application)

Minimal  

9 Tax: Lease Management Installed No  

10 Tax Taxware: Service Indicator Yes  

11 Tax Taxware: Tax Selection No default  

12 Tax Taxware: Tax Type No  

13 Tax Taxware: Use Nexpro YTD  

14 Tax: Use Tax PL/SQL Vendor No  

15 Tax: Use Tax Vendor Yes  

16 Tax Vertex: Case Sensitive 2500  

17 Tax Vertex: Secondary Taxes 5  

18 AR: Allow Overapplication in Lockbox 5  

19 AR: Allow Update of Existing Sales Credits No  

20 AR: Always Default Transaction Balance for Applications 1000  

21 AR: Application GL Date Default Optional Later of Receipt GL Date and Invoice GL Date PTD  

22 AR: AutoInvoice Gather Statistics No  

23 AR: Bank Directory Source Access No  

24 AR: Bank Directory URL No  

25 AR: Bills Receivable Batch Source No  

26 AR: BPA Details Access Enabled No  

27 AR: BPA Print Output Directory No default  

28 AR: Cash - Allow Actions No  

29 AR: Change Customer on Transaction User Entered Rate Overrides  

30 AR: Commit Between Validations in Lockbox No  

31 AR: Create Bank Charges System Defined  

32 AR: Customer Text Last Successful Run No default  

33 AR: Customers - Enter Alternate Fields No default  

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Oracle EBS R12 Financials Configurations Summary

# AR Profile Options Value  34 AR: Debug Level for Lockbox / PostBatch No  

35 AR: Default Exchange Rate Type 0  

36 AR: Default Open Receipts for Application No  

37 AR: Deposit Offset Account Source Optional Auto- Accounting Yes  

38 AR: Disable Receivable Activity Balancing Segment Substitution 3  

39 AR: Enable SQL Trace 5000  

40 AR: Enable Debug Message Output 5000  

41 AR: Factor/Endorse Bills Receivable without Recourse PTD  

42 AR: GL Transfer Balance Test No  

43 AR: Include Receipts at Risk in Customer Balance No  

44 AR: Invoices with Unconfirmed Receipts No  

68 OM: Item Flexfield (affects Receivables but is owned by another application)    

45 AR: Item Flexfield Mode Concatenated Segment Entry Optional

46 AR: Maximum Lines Per AutoInvoice Worker No  

47 AR: Override Adjustment Activity Account Option No  

48 AR: Receipt Batch Source Go Up Mgt Chain  

49 AR: Require Adjustment Reason No  

50 AR: Require Receipt Method on Remittance Batch No  

51 AR: Sort Customer Reports by Alternate Fields Yes  

52 AR: Transaction Batch Source    

53 AR: Update Due Date    

54 AR: Use Invoice Accounting For Credit Memos    

55 AR: Use Oracle Approvals Management in Credit Memo Workflow    

56 AR: Use Statement, Dunning, and Late Charges Site Profiles    

57 HZ: Bypass Find/Enter Window    

58 HZ: Change Party Name    

59 HZ: Display Accounts for All Operating Units    

60 HZ: Display D&B Button in Customer Form    

61 HZ: Internal Party Optional No default    

62 HZ: Name/Address Backwards Compatibility    

63 HZ: Show Only Active Addresses    

64 Oracle Exchange Database Link    

65 Default Country (affects Receivables but is owned by another application)    

66 Enable Transaction Code    

67 Journals: Display Inverse Rate (affects Receivables but is owned by another application)    

69 Sequential Numbering (affects Receivables but is owned by another application)    

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Oracle EBS R12 Financials Configurations Summary

FA Setup StepsFA      #   Step Performed for1 Required Define Ledgers once per installation.

2 Optional Define Unit of Measure Classes once for each Inventory organization.

3 Optional Define Units of Measure once for each Inventory organization.

4 Optional Define Employees once for each business group

5 Optional Define Descriptive Flexfields only once per installation

6 Optional Set Up Oracle Subledger Accounting once for each ledger.

7 Optional Decide How to Use the Account Generator once for each (entity) i.e. organization operating unit, business group, or legal entity.

8 Required with defaults Define Additional Journal Entry Sources once for each operating unit.

9 Required with defaults Define Additional Journal Entry Categories once for each operating unit.

10 Optional Define Supplier and Employee Numbering Schemes once for each operating unit.

11 Optional Define Suppliers once for each operating unit.

12 Required Define Asset Key Flexfield only once per installation

13 Required Define Asset Category Flexfield only once per installation

14 Required Define Location Flexfield only once per installation

15 Required Define System Controls once per ledger.

16 Required Define Locations once per ledger.

17 Optional Define Asset Keys once per ledger.

18 Required with defaults Define Standard Asset Descriptions and Other QuickCode Values once per ledger.

19 Required Define Fiscal Years once per ledger.

20 Required Define Calendars once per ledger.

21 Optional Set Up Security by Book once per ledger.

22 Required Define Book Controls once per ledger.

23 Required with defaults Define Additional Depreciation Methods and Rates once per ledger.

24 Optional Define Depreciation Ceilings once per ledger.

25 Optional Define Investment Tax Credits once per ledger.

26 Required Define Prorate and Retirement Conventions once per ledger.

27 Optional Define Price Indexes once per ledger.

28 Required Define Asset Categories once per ledger.

29 Optional Define Distribution Sets once per ledger.

30 Optional Enter Leases once per ledger.

31 Optional Define Warranties once per ledger.

32 Optional Set Profile Options once per ledger.

33 Optional Define Asset Insurance once per ledger.

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Page 20: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

FA Profile Options# FA Profile Options Value  1 Account Generation    

2 FA: Custom Generate CCID No  

3 FA: Generate Depreciation Expense Accounts No default  

4 FA: Generate Asset Level Account No default  

5 FA: Generate Book Level Accounts No default  

6 FA: Generate Category Level Accounts No default  

7 FA: Use Workflow Account Generation Yes  

  Archive and Purge Category    

8 FA: Archive Table Sizing Factor 100 KB  

  Concurrent Processing Category    

9 FA: Mass Copy All Cost Adjustments No  

10 FA: Number of Parallel Requests 1  

  Debug Category    

11 FA: Print Debug No  

  Depreciation Category    

12 FA: Annual Rounding Always  

13 FA: Deprn Single No  

14 FA: Enable Depreciation Override No default  

15 FA: Use Threshold No default  

  Desktop Integration Category    

16 FADI: Create Asset Privileges Entry, Upload, Submit  

17 FADI: Physical Inventory Privileges Entry, Upload, Submit, Adjust  

  Payables Integration Category    

18 FA: Default DPIS to Invoice Date No  

  Performance Category    

24 FA: Batch Size 200  

25 FA: Cache Sizing Factor 25  

26 FA: Maximum Projection Extent No default  

27 FA: Print Timing Diagnostics No default    Security Category    

28 FA: Security Profile No default  

  Setup Category    

28 FA: Allow Swiss Special Assets No default  

28 FA: Tax Asset Type Category Segment for Japanese Depreciable Assets Tax Report No default  

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Page 21: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

Payments Setup StepsPayments#   Step Performed for  Shared Setup Tasks for Funds Capture and Funds Disbursement  

1 Optional Set Up Payment Function Access  

2 Optional Set Up Function Security  

         Setup Checklist for E-Business Suite Products  1 required Set up internal bank accounts and related payment documents CM

2 required Set up bill-to location and operating units Legal Entity Configurator

 conditionally required

Set up external bank accounts CM

  required Set up a tax reporting entity AP

 conditionally required

Define conversion rates GL

         Setup Checklist for Shared Oracle Payments Setup Tasks  1 required Creating Oracle Payments Users Application Object Library

2 optional Set Up System Security Options Payments

3 conditionally required

Set Up or Updating Oracle XML Publisher Templates for Payment Formats or Reporting Formats. Oracle XML Publisher

4 conditionally required

Set Up Formats Payments

5 optional Set Up Validations Payments

6 conditionally required Set Up Transmission Configurations

Payments

7 conditionally required Configuring Tunneling

Payments

8 conditionally required Set Up Payment Systems

Payments

9 optional Configuring Oracle Payments Sample Servlet Payments10 optional Set Up SSL Security for Payment System Servlet Communication

Payments

11 required Configuring the XML Framework

Payments

         Setup Tasks for Funds Disbursement    required Set up third party payees and suppliers and supplier sites. iSupplier

 conditionally required Set up VAT reporting. Oracle Financials

1 conditionally Set Up Funds Disbursement Payment Methods Payments

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Page 22: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

Payments#   Step Performed for2 required13 optional Set Up Payment Method Defaulting Rules Payments14 optional Set Up Bank Instruction Codes Payments15 optional Set Up Delivery Channel Codes Payments16 optional Set Up Payment Reason Codes Payments17 required Set Up Payment Process Profiles Payments18 required Set Up Disbursement System Options Payments         Setup Tasks for Funds Capture  19 required Configuring the ECApp Servlet Payments20 required Set Up Funds Capture Payment Methods Payments21 required Set Up Funds Capture Process Profiles Payments22 required Set Up First Party Payees Payments23

conditionally required Set Up Credit Card Brands Payments

24 optional Loading Risky Instruments Payments

Payments Profile Options# Payments Profile Options   Value Update1 IBY: ECAPP URL Required No Default Site Level

2 IBY: HTTP Proxy Optional No default Site Level

3 IBY: No Proxy Domain Optional No default Site Level

4 IBY: XML Base Required No Default Site Level

5 IBY: JAVA XML Log File Optional No default Site Level

6 IBY: XML Temp Directory Optional No default Site Level

7 IBY: Outboun d Payment Payer ID Optional No default Site Level

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Oracle EBS R12 Financials Configurations Summary

8 IBY: Outboun d Payment System Suffix Optional No default Site Level

9 Update IBY: Default Payee for BR Remittance Optional No default Site Level

10 IBY: UI Visibility Class Optional No default Site Level

11 IBY: Wallet Location Optional No default Site Level

12 IBY: Wallet Password Optional No default Site Level

13 IBY: Registered Instrument Encryption Optional No Site Level

14 IBY: Daily Business Close Rporting Currency Required USD All levels

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Page 24: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

E-Tax Setup StepsE-Tax#   Step1 Optional Setting Up Tax Users

2 Optional Setting Profile Option Values

3 Optional Setting Up Lookup Codes

4 Optional Setting Up TCA Geography Hierarchy

5 Mandatory Setting Up Legal Entity

6 Mandatory Setting Up Operating Units

7 Mandatory Setting Up Accounts and Accounting Information

8 Optional Setting Up TCA Classifications

9 Optional Setting Up Oracle Inventory

10 Required External Dependencies

11 Required Create First Party: Legal Entity and Establishments

12 Required Create Reporting and Collecting Tax Authorities

13 Optional Create User Extensible Tax Lookup Codes

14 Optional Create Item Category Set

15 Optional Create Item Categories

16 Optional Create Party Class Category

17 Optional Create Class Category Codes

18 Optional Create Geography

19 Optional Create Tax Zones

20 Required Tax Configuration

21 Required Create Tax Authorities Party Tax Profiles

22 Required Create Tax Regimes

23 Required Create First Party Legal Entity Party Tax Profile

24 Required Create Tax

25 Optional Create Tax Reporting Codes

26 Required Create Tax Status

27 Required Create Tax Jurisdictions

28 Optional Tax Recovery Rates

29 Required Tax Rate

30 Optional Fiscal Classification System

31 Optional Where Oracle Inventory is installed

32 Optional Create Product Classification

33 Optional Create Product Intended Use

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Page 25: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

E-Tax#   Step34 Optional Where Oracle Inventory is not installed

35 Optional Create Product Classification

36 Optional Create Product Intended Use Classification

37 Optional Create Party Classification

38 Optional Create Transaction Classification

39 Optional Create Transaction Business Categories

40 Optional Create Document Classification

41 Optional Create User Defined Transaction Classification

42 Optional Create Country Defaults

43 Optional Create Exceptions

44 Optional Create Tax Rules

45 Optional Complete First Party Legal Entity Party Tax Profile

46 Optional Create First Party Legal Establishment Party Tax Profiles

47 Optional Create Party Tax Profiles for Third Parties

48 Optional Find Customers

49 Optional Find Suppliers

50 Optional Create Configuration Owner Tax Options

51 Optional Create Application Tax Options

52 Optional Provider Service Details

53 Optional Create Provider Service Mapping

54 Optional Create Provider Service Extensions

55 Optional Simulate Transactions

56 Optional Make Tax Available on Transactions

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Page 26: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

E-Tax Profile Options# E-Tax Profile Options Value

1 eBTax: Allow Ad Hoc Tax Changes Yes

2 eBTax: Allow Manual Tax Lines Yes

3 eBTax: Allow Override of Customer Exemptions Yes

4 eBTax: Allow Override of Tax Classification Code Yes

5 eBTax: Allow Override of Tax Recovery Rate No default

6 eBTax: Inventory Item for Freight Freigh t Charge Freight Charge

7 eBTax: Invoice Freight as Revenue No

8 eBTax: Read/Write Access to GCO Data Yes

9 eBTax Taxware: Service Indicator Non-S ervice

10 eBTax Taxware: Tax Selection Jurisdiction and Tax

11 eBTax Taxware: Use Nexpro No

12 eBTax Vertex: Case Sensitive Yes

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Page 27: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

Subledger Accounting Profile Options

SLA Profile Option Name Default  

SLA: Accounting Methods Builder Context    SLA: Additional Data Access Set    SLA: Allow Reports Journal Source Override No  SLA: Disable Journal Import No Must be set to ‘No’ and should NEVER be changed. Otherwise, the link between SLA

and GL will be broken, so GL no longer knows which journals came from SLA. This may cause problems with inquiry and drilldown on these journals in the future. This option is set to ‘Yes’ only in cases where GL is on a separate instance than SLA.

SLA: Display Timestamp on Trace No  SLA: Enable Data Access Set Security in Subledger No  SLA: Enable Diagnostics No  SLA: Enable PL/SQL Profiler No  SLA: Enable SQL Trace No  SLA: Enable SRS Log/Output Yes  SLA: Enable Subledger Transaction Security in GL No Controls whether the drilldown to SLA will enforce the transaction security of the

application owning the Transaction. For example, if one drills down to Payables, he will only be able to see Journals for transactions belonging to operating units to which he has access (based on your MO: Security Profile.) Thus drilldown can be restricted to the Operating Units to which the responsibility has access. In case the GL responsibility does not have access to a particular Operating Unit, the Drilldown will not show any data.

SLA: Enable Trace No  SLA: Flush Trace File No  SLA: INITIAL DATE FOR HISTORICAL UPGRADE    SLA: Oracle Forms Trace Mode File  SLA: SRS Trace Mode Tracer  SLA: Setup User Mode (INTERNAL use only, do not ship)

   

SLA: Trace File Override Directory    SLA: Trace File Override Filename    SLA: Trace Level 100  SLA: Trace Timeout 600  

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Page 28: Oracle EBS R12 Financials Configurations Summary

Oracle EBS R12 Financials Configurations Summary

WebAdi Accounting Profile Options

WebADI System Profiles Default Notes

BNE Allow No Security Rule No Yes only when instructed by Oracle Support.BNE Allow Set Parameters   No, users will not be able to access the upload parameters window.BNE Debug Log Directory FND_TOP/log  BNE Debug Log Filename bne.log  BNE Debug Log Level INFORMATION  BNE Disable   Yes, all Oracle Web Applications Desktop Integrator functionality is disabled.BNE Document Lifetime   Disable a spreadsheet from connecting to db after a specific length of time from the creation date.BNE Enable Digital Signature Yes  

BNE Enforce Parameter Values  Yes, users will not be able to enter parameter values and will be shown an error stating that they should have their system administrator edit the form function to correct the problem.

BNE Excel Worksheet Maximum   that can be created within a workbook

BNE Redirect Portal URL 100users are sent to when they press "Cancel" or "Return" in the create document page flow. Users are also sent to this location after their document is created. If this profile option is not set, users are sent to the Self Service Personal Home Page.

BNE Upload Batch Size   number of records sent to the database at one time from the middle tier.

BNE XML Response Compression  XML compression is used when downloading data to the spreadsheet. Some browsers do not support this XML compression, therefore you may need to set this option to "No" for some users to avoid errors.

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