nspa rfp fgl21003 supply of m113 spare parts bidding

RFP FGL21003 – Bid Instructions

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NSPA RFP FGL21003 Supply of M113 Spare parts

Part I – BIDDING INSTRUCTIONS and ADMINISTRATIVE REQUIREMENTS

AMENDMENT RECORD

Revision / Amendment

Part / Paragraph

Date Description of amendment / Remarks

Issue 1 All 10 June 2021 RFP release

IMPORTANT NOTES ON MATERIAL EXPORT For non-U.S. vendors:

For proposals for material not originating in the U.S. / not to be shipped from the U.S.:

o In case of Incoterm “FCA Contractor’s facilities”, the contractor has to obtain the export license or export under existing licenses, if necessary.

For proposals for material originating in the U.S. with place of delivery “FCA” in the

U.S., to be delivered through the NSPA freight forwarder (JAS):

o The same rules as for U.S. vendors apply (see below).

o To be included in the proposal:

- Name, address, POC, phone, and fax number of the U.S. subcontractor. For U.S. vendors:

For proposals for material with place of delivery “FCA” in the U.S., delivered through

the NSPA freight forwarder (JAS):

o For defense items:

For Significant Military Equipment (SME) designated as being under the jurisdiction of the U.S. Department of State, the contractor shall obtain the export license. A copy of the export license must be sent to the NSPA POC and to JAS before the material is shipped.

To be included in the proposal:

- A statement that the item is Significant Military Equipment, and that the vendor possesses an export license or will apply for one.

- The Schedule B Export Code. For details see http://www.census.gov/foreign-trade/schedules/b/index.html

http://www.census.gov/foreign-trade/schedules/b/index.html


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For non-SME material: NSPA purchases most of the material for use in a NATO weapon / defense system. In these cases it is assumed that ITAR (22 CFR) U.S. Munitions List applies. The NSPA freight forwarder possesses the necessary Department of State DSP-5 Export Licenses.


- The U.S. Munition List (USML) Category. For details see http://www.fas.org/spp/starwars/offdocs/itar/p121.htm

- The Schedule B Export Code. For details see


o For non-defense items:

If it is the vendor’s position that the material is not a defense item ( i.e. not specifically designed, manufactured, modified, configured, or adapted for a particular defense / weapon system) and therefore shouldn’t be shipped under a U.S. Department of State export license,

the proposal must include:

- A statement that the material is a non-defense item, i.e. “NLR” (No license required)

- The Schedule B Export Code. For details see http://www.census.gov/foreign-trade/schedules/b/index.html

- The Export Control Classification Number (ECCN). For details see http://www.bis.doc.gov/licensing/exportingbasics.htm

Note: Please ensure that the material is indeed a civilian item and not a “dual-use” item (i.e. a civilian item with military applications) which falls under defense trade controls.

If the non-defense item is subject to be exported under a license to be

issued by the U.S. Department of Commerce, the vendor has to obtain this license too and send a copy to the NSPA POC and JAS before the materiel is shipped.


- A statement that the item will be exported under a license by the U.S. Department of Commerce and that the vendor possesses an export license or will apply for one.

http://www.fas.org/spp/starwars/offdocs/itar/p121.htm



http://www.bis.doc.gov/licensing/exportingbasics.htm


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Table of contents 1. TAX EXEMPTION ................................................................................................... 4 2. CONSIDERATION OF ALL INFORMATION ............................................................. 4 3. RFP RELATED QUESTIONS .................................................................................. 4 4. CONTRACTOR'S RESPONSIBILITY ....................................................................... 5 5. FORMER NSPA STAFF .......................................................................................... 5 6. BALANCING OF PRODUCTION.............................................................................. 5 7. GEOGRAPHICAL LIMITATIONS ............................................................................. 5 8. FORM AND CONTENT OF THE BID ....................................................................... 6 9. EVALUATION CRITERIA......................................................................................... 6 10. PRICE ESCALATION AND INDEXATION ................................................................ 8 11. ALTERNATIVE ITEM(S) .......................................................................................... 8 12. AUTHORISED SIGNATURE .................................................................................... 8 13. PICTURES .............................................................................................................. 9 14. VALIDITY ................................................................................................................ 9 15. PRICES, CURRENCY AND PAYMENT ................................................................... 9 16. CONDITION OF MATERIEL .................................................................................... 9 17. QUALITY ASSURANCE ........................................................................................ 10 18. LATE OFFERS ...................................................................................................... 10 19. NO NSPA COMMITMENT ..................................................................................... 10 20. PRE-AWARD SURVEY ......................................................................................... 10 21. INSTRUCTIONS FOR PROPOSAL FORWARDING............................................... 10 22. INFORMATION ON BIDDING ................................................................................ 11 23. BID OPENING ....................................................................................................... 11 24. NSPO PROCUREMENT REGULATIONS / NSPA OPERATING INSTRUCTION .... 11 25. PUBLICATION OF CONTRACT AWARDS............................................................. 11 26. GREEN INITIATIVES – ENVIRONMENTAL PROTECTION.................................... 12 EXHIBIT: Proposal Form and Instructions / Guidance for preparation of Proposals

Part A: Technical Proposal / Capability and Qualification Form Part B: Price Proposal Form Part C: Contractual Compliance Form


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1. TAX EXEMPTION

NSPA, as a subsidiary body of NATO, is, by application of the Agreement on the status of the North Atlantic Treaty Organization, National Representatives and International Staff signed in Ottawa on 20 September 1951 (the Ottawa Agreement), exempt from all taxes and duties. NSPA is therefore exempt from all customs duties on imports and exports, from excise duties and from taxes on the sale of movable and immovable property which form part of the price, including VAT, to be paid on purchases made for the official use of NATO. Nevertheless, the Luxembourg tax authorities granted NSPA with a VAT number LU 15413172 applicable to transaction within the scope of the EU VAT. All prices and rates quoted shall be exclusive of any taxes and duties pursuant to the exemption from taxes and duties provided for by the Ottawa Agreement or any other applicable exemption, including relevant intracommunity VAT exemptions. However, in case the bidder determines that any taxes or duties, including VAT, are applicable or might be claimed by competent fiscal authorities, the bidder shall specify in the proposals, bids or offers submitted to NSPA the nature and amount of such taxes or duties. In determining the lowest and technically compliant proposal, bid or offer and in awarding the Contract, the proposal, bid or offer of the bidder will be deemed to include such taxes or duties. Where the bidder fails to identify the applicable taxes or duties or fails to specify correctly the amount of such taxes or duties, the bidder, if awarded the Contract, may be liable for the payment of such taxes or duties as NSPA reserves its right to refuse any invoice applying an incorrect tax or duty regime or an erroneous interpretation of national tax laws.

2. CONSIDERATION OF ALL INFORMATION

Your proposal must be prepared after careful consideration of all information provided in this RFP. In order for your proposal to receive an accurate evaluation it must conform to the terms of this RFP. Non-conforming or incomplete proposals may be refused consideration for award of a contract.

3. RFP RELATED QUESTIONS

Bidders must seek clarification on uncertainties in this RFP as soon as possible. Any request for clarification shall be in writing and shall state the RFP collective number, the document and paragraph concerned. All queries related to this RFP are to be addressed to:

NSPA, Procurement Division RFP Collective Number: FGL21003 Email: [email protected]

Questions will only be admitted until the date mentioned in the RFP, under “Important Timelines”. All Bidders will be informed about the questions and answers on the applicable NSPA’s website. To ensure consistency of information used by Bidders, answers will be provided to all interested companies, without revealing the source of the enquiry.


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Since NSPA reserves to right to make changes to the RFP documents, Bidders are strongly advised to check the website regularly for updates to the RFP.

4. CONTRACTOR'S RESPONSIBILITY

With the submission of his proposal the bidder guarantees that he is in possession of all the necessary intellectual property rights in force in the countries where the items will be manufactured and / or services will be performed, under the resulting contract and in other countries where the intellectual property rights are in force. It is the sole responsibility o f the bidder to obtain any licenses necessary for the performance of this contract and for making any other arrangements required to protect NSPA from any liability for intellectual property rights infringement in said countries. The bidder will at his expense hold NSPA harmless and fully indemnify NSPA against all damages, costs, charges, expenses and the like arising from or incurred by any reason of any infringement or alleged infringement of intellectual property rights in consequence of the provision of the service and / or materiel. You will be solely responsible for the performance of the contract resulting from this RFP. The fact that NSPA allows to subcontract or to call upon a third party for the performance of any part of the contract does not relieve you of your responsibility. 5. FORMER NSPA STAFF

Any bidder who proposes to employ former NSPA staff member(s) in the performance of this contract shall specifically identify the individual(s) and the position for which they will be hired. If NSPA determines that the former NSPA staff members will be employed in supporting a requirement for which they were personally and substantially involved while a NSPA employee, the bidder’s proposal may be removed from further consideration for award. Failure to disclose such employment shall result in the immediate removal of the bidder’s proposal from further consideration for award. This restriction shall be in effect for a period of two years after the former NSPA employee concludes their employment with the Agency, unless authorized in writing by the NSPA General Manager or his authorized representative. 6. BALANCING OF PRODUCTION

For contracts amounting to EUR 80,000.- or more, or equivalent in another currency, NSPA takes into account a “balanced production” policy. Under this policy, when offers from firms of different participating NSPO member states are otherwise similar, contract award is made to that bidder whose country, at time of award, is poorly placed in terms of balance, provided that his offer does not exceed the lowest offer by more than a certain percentage (10 % or 20 % depending on the relative position of the countries in terms of balancing) and he agrees to match such lowest offer. Relative positions of the countries in terms of production balancing are determined by using the ratio “R”; value of the contracts placed by NSPA in a country compared with the value of sales made to the same country. The three categories in the NSPA scale of balancing are well-placed, less well-placed and poorly-placed, the latter category having the lowest ratio.

7. GEOGRAPHICAL LIMITATIONS

For Current RFQ, and in addition to NATO countries, following Nations are also authorized to provide NSPA with a quotation: Austria, Finland, Sweden and Ukraine.


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8. FORM AND CONTENT OF THE BID

a. Partial bidding is allowed per Line Item of the “List of Items”.

b. The bid and its attachments shall be written in the English language. The layout of

the bid text shall be clearly readable and be as brief as possible. It shall be clear and complete. Superfluous wording shall be avoided.

c. The bidder shall ensure the bid is unambiguous, conclusive and consistent. Contradictory information or lack of information may be considered as information defect and can lead to an early rejection of the bid. In cases of doubt, "Non -Compliance" is assumed. NSPA is not obliged to compensate for information defects or gaps of the bid by enquiries or clarification requests.

d. The bid shall respond to all requirements contained in this RFP. As a minimum the bid shall contain:

(1) A cover letter, written and signed by a person authorized to legally bind the

company.

(2) Bidder’s Technical Proposal, consisting of all the required information, confirmations and evidence per the Exhibit Part A (Technical Proposal / Capability and Qualification Form), including:

- Confirmation of compliance with the quality requirements through

provision of a written statement of conformity. - Subcontracting

(3) Bidder’s Financial Proposal, consisting of the completed Exhibit Part B

(Financial Proposal Form) and including as well the completed RFP Part III -Financial Matrix with a 3 years firm fixed pricing among all requested quantity ranges (mandatory).

(4) Bidder’s Contractual Compliance Confirmation, consisting of the completed

Exhibit Part C (Contractual Compliance Form).

9. EVALUATION CRITERIA

a. General

(1) The Technical Proposal Form, the Price Proposal Form, and the Contractual

Compliance Form (RFP Part I, Exhibit Parts A, B, C) as well as the Financial Matrix are designed to ease the evaluation process and serve as a first indicator whether the proposal meets the requirements of the RFP. Completion of the aforementioned forms is a prerequisite for a bid to be further considered.


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(2) NSPA reserves the right to award multiple contracts. However, when evaluating multiple offers to determine the successful bidder, the administrative costs associated with awarding and administering multiple contracts as opposed to a single contract will be considered. It may be more advantageous, for example, to award one contract for all the systems even though multiple awards would result in lower prices for some systems.

(3) Bids, which do not comply with or which do not address all the requirements

specified in this RFP, will be treated as incomplete. Incomplete bids will be rated non-compliant. Nevertheless, NSPA may request clarification relative to the scope of the bid, if incompleteness is not evident and if this be deemed necessary and appropriate.

(4) Incomplete descriptions or incomplete explanations cannot be compensated

during the evaluation period by submitting the missing explanations later. If it is doubtful whether an offer completely or partially fulfills a requirement, a non-compliance is assumed. The same refers to incomprehensible, unreadable or otherwise statements which cannot be evaluated.

(5) The documents submitted with the Bid applicable to this RFP are obligatory

and shall become part of the contract.

b) Criteria:

The criteria which NSPA will employ in selecting the successful bidder will be by order of importance:

(1) Responsiveness and compliance with the conditions of the RFP and full

acceptance of the eCat-I draft Contract, including its Terms and Conditions, General Provisions and Termination for Convenience;

(2) Technical evaluation: The offered products must be the ones requested in the RFP List of Items. NSNs and Part Numbers must be provided with the Bid (refer to NMCRL data in the RFP List of Items). Bidders wishing to propose alternative items must comply with paragraph 11 of the Bid Instructions. The supplier shall notify NSPA of any obsolescence case/replacement parts and provide technical specifications;

(3) Financial evaluation:

i. Bidder with the lowest 3-year average price per line item will be selected.

ii. In addition, NSPA will evaluate the fairness and reasonability of the prices provided by the above selected bidder

Based on this evaluation, NSPA reserves the right to select the deemed acceptable and necessary items to be included within the outline agreement(s).


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Bidders are cautioned that the offered price list will be assessed for price realism, reasonability and fairness. Should this price list be evaluated as materially unbalanced, NSPA reserves the right to determine the bid as commercially non-compliant and to reject bidder’s proposal for the given system and training as well. NOTE: The prices and lead-time offered as the result of this RFP must be fair and reasonable as determined by NSPA. All the prices quoted must be clearly and substantially documented in order to allow NSPA to conduct a fair evaluation (ex. price breakdown, catalogue prices, copies of contracts with other national and/or international government entities etc. and price breakdown for Trainings).

In accordance with NSPA regulations/instructions, NSPA shall purchase replacement parts or repair services for complex systems, military hardware, "safety of flight" items and like requirements where failure of the item or service may negatively impact personnel safety or cause the loss of significant resources ONLY from Manufacturers and authorized Dealers known for their past record of satisfactory performance. NSPA may however award contracts to suppliers that are not Manufacturers when the item or service required is not available from a manufacturer, or when the item or service is available at a lower price from a non-manufacturer having a good record of past performance for the supply of that or like items or services.

10. PRICE ESCALATION AND INDEXATION

Bidders shall provide Fixed Firm Prices over a 3 (three) years period. The annual yearly increases are expected to be in line with current production prices of the applicable sector as recorded by the national statistics office or industrial organization. Price escalation shall be supported with all necessary cost analysis and sources used for calculation in order to be evaluated and considered.

11. ALTERNATIVE ITEM(S)

If you desire to submit a proposal for an alternative item(s), you may do so in addition to the proposal submitted in response to this Request for Proposal. Proposals for alternative items shall be submitted with a complete description of the proposed items, and be accompanied with a certificate stating and technical data sheet confirming that the items offered are fully interchangeable with the requested items (same form, fit and function) or an explanation given on how they differ. When a stock number is superseded, the offeror will so indicate in his offer furnishing the new stock or part number. In case of inconsistency between the National/NATO Stock Number and the Part Number, the NATO Stock Number will govern.

12. AUTHORISED SIGNATURE

Your proposal must be signed by an official authorized to bind your firm to a contract. If your proposal is submitted electronically the authorized signature should be scanned. Proposals submitted in response to this RFP are binding offers and, on acceptance by NSPA, constitutes a binding contract.


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13. PICTURES

Upon contract award, the winning bidder may be required to provide picture(s) o f the offered Item(s) per the following format:

- File extension (images files should have png, jpg or gif extensions) - File size (should not exceed 512 Kb) - Image dimensions (width or height above 200 pixels)

NSPA reserves the right to publish pictures of the Items available for ordering in the NLSE System. By providing pictures to NSPA, your company guarantees that it is in possession of all the legal and intellectual property rights associated to these pictures, and that NSPA will be fully protected from any liability for intellectual property rights infringement.

14. VALIDITY

Your proposal shall be valid until the “Offer Validity” date indicated on the first page of this RFP. If not sent by fax or email, the proposal must be submitted in duplicate.

15. PRICES, CURRENCY AND PAYMENT

Prices may be quoted in the currency of any NSPO member state. However, all the prices must be quoted in the same currency and this currency will be reflected in the resulting contract and used for payments made thereunder. Please note that at present NSPA prefers quotes in USD. Comparison of the price quotations will be made in euro; the exchange rates to be used for the purposes of such price comparison will be the medians between buying and selling rates of the Brussels "Marché Réglementé" on the first banking day of the week o f the bid closing date, as reported by the Banque et Caisse d'Epargne de l'Etat, Luxembourg. NSPA payments will be made to the bank account that the Contractor will indicate in the NLSE (NATO Logistics Stock Exchange) system when he uploads his invoices in this system. NSPA will only accept to make payments on an account in a bank located in a NATO Nation or in the Contractor’s country. NSPA reserves the right to require exceptional payment and delivery terms when contracting with suppliers that have a questionable or unknown record of performance with the Agency. In such cases the NSPA Payment Terms as described in Annex 1: NLSE Digest for Contractors will be subject to the Armed Force having physically inspected and accepted the delivered material.

16. CONDITION OF MATERIEL

The condition of the materiel should be new of current production.

Bidders must clearly indicate the condition of material for each line item in their proposal.

In addition to ‘new of current production’, the following materiel conditions are also accepted:

- Surplus unused: item that a supplier offers and which, is manufactured by an original or approved manufacturer (OEM), in accordance with applicable specifications. It shall be unused and show no signs of wear, rust, corrosion or other defects.


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Bidders offering surplus unused material must clearly indicate this in their proposal (column R of the List of Items). If applicable, the initial shelf life for surplus items should be provided. The minimum requirement is 90% of the shelf life at the time of delivery of the item.

Both new and surplus unused will consider equivalent for reason of technical compliance.

17. QUALITY ASSURANCE

The Contractor is responsible for maintaining effective control of the quality of materiel. When Government Quality Assurance (GQA) services are required for the items on the list attached to this RFP, the Contractor and/or the Subcontractor(s) will for the duration of the contract, maintain a Quality Assurance System acceptable to the national Government Quality Assurance Representative as being in accordance with the applicable AQAP. When GQA services are required, the place of inspection shall be indicated in the proposal if different from the point of delivery. Information on NATO Quality Assurance Standards may be found at the following web site: http://nso.nato.int/nso/nsdd/ListPromulg.html

18. LATE OFFERS

Proposals received after the “Offer Closing Date – 24:00 hrs Luxembourg time” indicated on the first page of this RFP shall, as far as a contract award is concerned, be rejected without consideration. However proposals posted prior to the Offer Closing Date (valid postal stamp) will be considered as long as they are received before an award is made. If only one offer is received and it is received after the closing date, NSPA reserves the right to consider such offer.

19. NO NSPA COMMITMENT

This RFP is not a commitment that an award of contract will be made. NSPA reserves the right to reject any or all proposals. No payment for costs incurred prior to entering into a contract will be made by NSPA. NSPA reserves the right to award a contract for any or part of the items solicited with this RFP.

20. PRE-AWARD SURVEY

If after the submission of a proposal you are considered for an award of a contract, NSPA reserves the right to conduct a survey of your technical and facility capabilities. A pre-award survey is normally performed for higher value contracts.

21. INSTRUCTIONS FOR PROPOSAL FORWARDING

The means of transmitting your proposal are left to your discretion, by post, by private mail service, by email, by fax, or by a bid application using a secure protocol (https). Proposals submitted electronically (email or secure protocol) must conform to currently NSPA Microsoft-Office versions (preferably MS-Word, MS-Excel) or PDF. Email: Your offer must be sent to the following address: [email protected] and make reference to the RFP Collective Number.

http://nso.nato.int/nso/nsdd/ListPromulg.html


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Please be aware that the maximum capacity for incoming mail at NSPA is 10 MB. In case that your offer is larger it must be compressed to fit the 10 MB limit or sent in several parts. Secure protocol: Your offer can also be submitted using a secure protocol (https) into the NSPA system. For this purpose select the button “Bid” when you display the details of the RFP in the Internet and follow the instructions. A proposal that is received "incomplete" when the closing date deadline is reached, cannot be accepted. In case the proposal is mailed it has to be submitted to the following address and should mention: NATO SUPPORT AND PROCUREMENT AGENCY (NSPA) Procurement Division, Attn.: PP-A RFP Collective n°: FGL21003 L-8302 CAPELLEN (Luxembourg)

22. INFORMATION ON BIDDING

If your company believes that the wording of this Request for Proposal unduly restricts competition, a formal complaint may be submitted not more than 15 days after the release of the RFP. The formal complaint must detail the specific areas in which it is believed that the requirements of this RFP unduly restrict competition and must request that NSPA suspend the procurement process. The Agency will evaluate the complaint and, within 14 days of receipt respond by either (1) amending the RFP or (2) rejecting the complaint. The decision of the Agency in such cases shall be final. If your proposal did not result in an award, you will be informed as soon as the award decision has been made. Upon receipt of the notification, if the value of your proposal exceeds EUR 320,000.-, you may request additional general information from the NSPA Point of Contact indicated in this RFP, as to the reasons why your company failed to win the competition. Your company’s name will remain in the NSPA Source File and will be considered for invitation for any future competitions in this field.

23. BID OPENING

The Monday following the bid closing date of this RFP, NSPA will post on its portal, at the following link: http://www.nspa.nato.int/en/organization/procurement/procurement.htm, the names of the companies who have submitted an offer within the bidding period of this RFP.

24. NSPO PROCUREMENT REGULATIONS / NSPA OPERATING INSTRUCTION

The NSPO Procurement Regulations and the NSPA Operating Instruction are available on NSPA’s website under http://www.nspa.nato.int/en/organization/procurement/rules.htm If you do not wish to respond to this RFP, please notify this office and return all documentation received promptly or destroy it.

25. PUBLICATION OF CONTRACT AWARDS

In accordance with the Procurement Operating Instruction, NSPA periodically publishes high value contracts (except classified ones), indicating the contractor’s name and country, as well as the purpose, total amount and issue date of the contract.

http://www.nspa.nato.int/en/organization/procurement/procurement.htm

http://www.nspa.nato.int/en/organization/procurement/rules.htm


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This information is to be found on the NSPA website under http://www.nspa.nato.int/en/organization/procurement/contract.htm

26. GREEN INITIATIVES – ENVIRONMENTAL PROTECTION

NSPA’s General and Cooperative Services Programme is committed to achieving the standards of environmental performance, preventing pollution and minimizing the impact of own and contractors' activities on the environment by means of continual improvements on behalf of the NATO Nations. The Contractor shall address all the necessary procedures and methodologies to protect and minimize the environmental impact to avoid the pollution or other adverse impacts resulting from its services. The contractor's environmental protection measures shall be, as a minimum, in accordance with national, regional and local laws and regulations. If the Contractor has earned the ISO 14001 accreditation or an equivalent certificate, the Contractor shall provide a copy of its environmental certifications.”

http://www.nspa.nato.int/en/organization/procurement/contract.htm


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EXHIBIT Proposal Form and Instruction / Guidance for preparation of Proposals

NSPA has prepared this three-part Proposal Form for the purpose of providing a standard format by which the bidders submit data and supporting information suitable for a detailed and accurate analysis and evaluation of their proposals. Bidders are encouraged to use this form, however, if another format is used, bidders shall maintain the sequence and suitably index of the proposal form to enable rapid analysis by NSPA. This form must be completed and returned not later than the offer closing date. Part A – TECHNICAL PROPOSAL / CAPABILITY AND QUALIFICATION FORM This part when duly completed and supplemented with any information as deemed appropriate will constitute the bidder’s Technical Proposal and contain all non -pricing details. Part B – PRICE PROPOSAL FORM This part when duly completed and supplemented with any information as deemed appropriate, together with the Bidder’s submitted Financial Matrix, will constitute the bidder’s Price Proposal. Part C – CONTRACTUAL COMPLIANCE FORM This part when duly completed and supplemented with any information as deemed appropriate, will constitute the bidder’s acceptance of the Terms and Conditions of the draft Contract.


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Part A - Technical Proposal/Capability And Qualification Form

The Bidder shall complete the form by providing the required information and filling out the below yellow marked fields.

1. QUALITY REQUIREMENTS

a) Certificate of Conformity:

The bidder shall provide a statement confirming its ability to provide a Certificate of Conformity (CoC) from the OEM with each delivered item. The title of this document shall refer to this paragraph: RFP Part I, Exhibit Part A, §2.a CoC.

2. SUBCONTRACTING

The bidder shall provide names, addresses of sub-contractors and Quality Assurance standards with the reasons why subcontract(s) are necessary:

Name Address % of total

price proposal

QA standards & Reasons for

subcontracting

… … …

…

… … …

…

Please provide maximum subcontracted % value out of total price proposal:

Maximum subcontracted % value out of

total price proposal

…%

Note:

NSPA do not place any contract with non-NATO Governments or with firms in non-NATO Member Nations or with firms whose legal residence or main production facilities are located outside NATO Member’s Nations. For current Procurement effort, and in addition to NATO member’s Countries, following Nations are also authorized to provide NSPA with a quotation: Finland, Sweden, Austria and Ukraine.


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Part B – Price Proposal Form

The Bidder shall complete the form by providing the required Financial Matrix (RFP Part III) and filling out the yellow marked fields below.

1. PRICE PROPOSAL

Bidders shall complete the RFP PART III – Financial Matrix, considering the notes provided in the file itself.

2. PROMPT PAYMENT DISCOUNT

Bidders are invited to offer a discount if payment will be effected within 10 or 20 calendar days. For payments within 10 days, the bidder grants a …..… % discount. For payments within 20 days, the bidder grants a …..… % discount.

Note: Payment terms will be triggered upon provision of supporting documentation (invoice, proof of shipment uploaded in NLSE, quality deliverable)

3. PRICE REVISION INDEX

Bidders shall provide below the applicable Index name and source to be considered for years 4 and 5 price revision clause according to Part 8 of the RFP PART II – Draft Contract eCat-1 Revision A. Index Name: ………………………………………………………………………………… Index Source (please indicate the Internet Link): ……………………………………….

4. VALIDITY

This Price proposal, when associated with the Technical proposals (form) and the

contractual compliance (form), constitutes the bidder’s tender against this RFP and is

valid until the specified offer validity date on page 1 of the RFP Part 0, Cover letter.

Date:

Company:

Signature:

Name:

Function:


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Part C – CONTRACTUAL COMPLIANCE FORM

The Bidder shall complete the form as required (by filling out the yellow marked fields) 1. ACCEPTANCE OF NSPA TERMS & CONDITIONS

The bidder fully accepts the RFP PART II – Draft Contract eCat-1

2. MATERIAL TO BE FURNISHED

The bidder confirms to be able to supply all NATO Countries & Bodies,

associated Nations if awarded a NSPA eCAT1 contract.

3. COMPANY DETAILS

Further to the company details determined in the terms and conditions of the draft

Contract (first page), the Contractor represents that he operates as an individual,

or a non-profit organization, or a corporation incorporated in: (Bidder to

indicate country)

4. CONTRACT ADMINISTRATION BY THE CONTRACTOR

Please nominate officials designated by the Contractor to administer this contract:

The official designated to administer contractual matters:

Name :

Telephone :

Fax :

Mobile :

Email :

The officials designated to administer technical matters:

Name :

Telephone :

Fax :

Mobile :

Email :

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