notice of meeting - shire of mundaring...file code: or.mtg 5/2 15 september 2014 notice of meeting...

File Code: OR.MTG 5/2

15 September 2014

NOTICE OF MEETING

Dear Councillor

The next ordinary meeting of Council will be held in the Council Chamber at 6.30 pm on Tuesday, 23 September 2014. The attached agenda is presented for your consideration.

Yours sincerely Jonathan Throssell CHIEF EXECUTIVE OFFICER Please Note If an Elected Member has a query regarding a report item or requires additional information in relation to a report item, please contact the senior employee (noted in the report) prior to the meeting.

23.09.2014 COUNCIL MEETING AGENDA

C1 SEPTEMBER 2014

AGENDA

ORDINARY COUNCIL MEETING 23 SEPTEMBER 2014

ATTENTION/DISCLAIMER

The purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by an Elected Member or employee, or on the content of any discussion occurring during the course of the Meeting. Persons should be aware that regulation 10 of the Local Government (Administration) Regulations 1996 establishes procedures to revoke or change a Council decision. No person should rely on the decisions made by Council until formal written advice of the Council decision is received by that person. The Shire of Mundaring expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by an Elected Member or employee, or the content of any discussion occurring during the course of the Council Meeting.

LEGEND

To assist the reader, the following explains the method of referencing used in this document:

Item Example Description Page Numbers C1 SEPTEMBER

2014 (C2, C3, C4 etc) Sequential page numbering of Council Agenda or Minutes for September 2014

Report Numbers 10.1 (10.2, 10.3 etc)

11.1 (11.2, 11.3 etc)

Sequential numbering of reports under the heading “10.0 Reports of Committees” or “11.0 Reports of Employees”

Council Decision Reference

C7.09.14 Council Decision number 7 from Council meeting September 2014


C2 SEPTEMBER 2014

CONTENTS

1.0 OPENING PROCEDURES 3

1.1 ANNOUNCEMENT OF VISITORS ........................................................................ 3

1.2 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE ................. 3

2.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 3

3.0 RECOGNITION AND AWARDS 3

4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 3

5.0 PUBLIC QUESTION TIME 4

6.0 APPLICATIONS FOR LEAVE OF ABSENCE 4

7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 4

7.1 PERMISSION TO SPEAK FOR MEMBERS OF PUBLIC PRESENT ................................ 4

8.0 PRESENTATIONS 5

9.0 DISCLOSURES OF INTERESTS 5

9.1 DISCLOSURE OF FINANCIAL INTEREST AND PROXIMITY INTERESTS ........................ 5

9.2 DISCLOSURE OF INTEREST AFFECTING IMPARTIALITY .......................................... 5

10.0 REPORTS OF COMMITTEES 5

11.0 REPORTS OF EMPLOYEES 6

11.1 COMMUNITY SPORT AND RECREATION FACILITIES FUND (CSRFF) APPLICATION FOR 2015/2016 ROUND ................................................................................ 6

11.2 PROPOSED DELEGATION – POWERS OF ENTRY ................................................ 10

11.3 FINANCIAL ACTIVITY STATEMENT – AUGUST 2014 ............................................. 17

12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 31

13.0 NEW BUSINESS OF AN URGENT NATURE APPROVED BY PRESIDING PERSON OR BY DECISION OF MEETING 31

13.1 ELECTED MEMBERS ..................................................................................... 31

13.2 EMPLOYEES ............................................................................................... 31

14.0 MATTERS BEHIND CLOSED DOORS 31

15.0 CLOSING PROCEDURES 31

15.1 DATE, TIME AND PLACE OF THE NEXT MEETING ................................................ 31

15.2 CLOSURE OF THE MEETING ........................................................................... 31

ORDINARY COUNCIL MEETING


C3 SEPTEMBER 2014

COUNCIL CHAMBER – 6.30 PM

1.0 OPENING PROCEDURES To be read out aloud by the Presiding Person Members of Council and members of the gallery are advised that this meeting

will be audio-recorded. 1.1 Announcement of Visitors 1.2 Record of Attendance/Apologies/Approved Leave of Absence

Elected Members Staff Mrs R Broz Minute Secretary Apologies Absent Leave of Cr H Dullard West Ward Absence Cr A Pilgrim Central Ward Guests Members of the Public

Members of the Press

2.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT

DISCUSSION 3.0 RECOGNITION AND AWARDS 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE

At the ordinary Council meeting held 26 August 2014 Mr Eric Smith of Glen Forrest asked a question taken on notice. A response to the question was provided in writing in a letter from the CEO as follows: Question 4

Why have facilities like Salvation Army in Swan View and other community organisations not received tip passes with their rates notice like the conventional ratepayer?


C4 SEPTEMBER 2014

Response The waste transfer station pass is a separate cost this year, noting before the cost was part of the previous bin charge cost for non-rateable properties. So if non-rateable properties wish a transfer station pass they can access one through the Shire once payment is made. Question 5 Six weeks ago, council promised that the concrete path on the southern side of Morgan John Morgan reserve would be covered with a red colour ochre and to this date, nothing has happened. What has occurred please? Response The work was completed in August 2014. The Shire staff are very pleased with the final look.

5.0 PUBLIC QUESTION TIME

Procedures for asking and responding to questions are determined by the Shire President. Questions must relate to a matter affecting the local government. Note: This is not a verbatim record of questions asked and answers given. It is a summary only.

6.0 APPLICATIONS FOR LEAVE OF ABSENCE 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION

That the minutes of the Ordinary Council Meeting held 9 September 2014 be confirmed.

7.1 Permission to Speak for Members of Public Present

RECOMMENDATION

That: 1. members of the public in attendance in person be permitted to speak in

relation to a matter on the agenda of this meeting at the time the matter is discussed during the meeting where such person has a demonstrated interest in the matter;


C5 SEPTEMBER 2014

2. such permission be subject to the ruling of the Presiding Person with regards to the duration of any comment made, the number of speakers wishing to speak on a particular matter and demonstrated interest.

8.0 PRESENTATIONS 9.0 DISCLOSURES OF INTERESTS 9.1 Disclosure of Financial Interest and Proximity Interests

Members must disclose the nature of their interest in matters to be discussed at the meeting (Part 5 Division 6 of the Local Government Act 1995). Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting (Sections 5.70 and 5.71 of the Local Government Act 1995).

9.2 Disclosure of Interest Affecting Impartiality Members and staff must disclose their interest in matters to be discussed at the meeting in respect of which the member or employee has given or will give advice (Shire of Mundaring Code of Conduct, Local Government (Admin) Reg. 34C).

10.0 REPORTS OF COMMITTEES Nil


C6 SEPTEMBER 2014

11.0 REPORTS OF EMPLOYEES 11.1 Community Sport and Recreation Facilities Fund (CSRFF) Application for

2015/2016 Round

File Code Sc 2.119-135 Location / Address Boya Oval Applicant N/A Author Kirk Kitchin, Manager Recreation and Leisure Services Senior Employee Megan Griffiths, Director Strategic and Community

Services Disclosure of Any Interest

Nil

SUMMARY The Community Sport and Recreation Facilities Fund (CSRFF) managed by the Department of Sport and Recreation (DSR) now provide $20 million annually to community groups and local government authorities to develop basic infrastructure for sport and recreation. Successful projects have funds made available from July 2015. Local government authorities are tasked with ranking CSRFF applications in their area. The Shire has received no applications from the community and has one internal CSRFF application for the realignment of the Boya Oval to accommodate the Western Suburbs Community Hub. The realigned oval project will provide the current users a better playing surface, alignment, and lighting. The realignment will also increase the size of the oval to allow senior Australian Rules Football to be accommodated on the oval for the first time. The CSRFF application is seeking $354,298 as a contribution to the $1,063,000 oval redevelopment component of the overall $8,500,000 Western Suburbs Community Hub facility. It is recommended to give the proposed oval realignment component of the Western Suburbs Community Hub a priority ranking of 1 and rate it as “A - Well planned and needed by municipality” and submit this to DSR for consideration in the CSRFF Forward Planning Grant in the 2015/2016 funding round. BACKGROUND The CSRFF, administered by DSR, aims to increase participation in sport and recreation with an emphasis on physical activity, through rational development of sustainable, good quality, well-designed and well-utilised facilities.


C7 SEPTEMBER 2014

Applicants must be either a local government authority, not for profit sport, recreation or community organisation and incorporated under the WA Associations Incorporation Act 1987. Through CSRFF, the State Government now invests $20 million annually towards the development of high quality physical environments in which people can enjoy sport and recreation. Priority will be given to projects that lead to facility sharing and rationalisation. All CSRFF Forward Planning Grant applications need to be submitted to the relevant local government authority for assessment and ranking before they are lodged with DSR by the last working day in September 2014. Applications go through an assessment process that includes review by DSR Regional Managers, State Sporting Associations and the CSRFF Advisory Committee. Final recommendations are provided to the Minister responsible for Sport and Recreation who announces successful applications in early 2015. Funds for successful projects are made available from July 2015. The CSRFF application process tasks the local government authority with rating projects using the following structure: A Well planned and needed by municipality B Well planned and needed by applicant C Needed by municipality, more planning required D Needed by applicant, more planning required E Idea has merit, more planning work needed F Not recommended

STATUTORY / LEGAL IMPLICATIONS Nil POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS This funding is seeking $354,298 under the Annual Grant program as a contribution to the $1,063,000 oval redevelopment component of the overall $8,500,000 Western Suburbs Community Hub facility. STRATEGIC IMPLICATIONS This facility assists with achieving the following community outcomes listed in the strategic priority Thriving Community of Shire of Mundaring’s Strategic Community Plan 2013-2013:


C8 SEPTEMBER 2014

• Accessibility of services/facilities • Heritage and local identity • Community health and fitness • Community vitality and connectedness

SUSTAINABILITY IMPLICATIONS

Social • Providing new and upgraded facilities will improve the cultural, leisure and

recreational services and facilities offered in the community. Environmental • The design of all buildings will incorporate all statutory and other reasonable

means available to reduce energy consumption, and maximise the efficient use of energy and water.

Economic • Assist the Shire in responsible and effective management of assets. • Identify external funding sources. Governance • Deliver outcomes that are consistent with the strategic goals and objectives

of the Shire. • Identify risks associated with the proposed facility. • Effectively consult and actively engage the community in decision making. RISK IMPLICATIONS Financial The oval realignment is not an additional cost to this project, however should CSRFF funds not be secured this project the funding shortfall would need to be covered through grant funding of other components of the project or the Shire. MEASURE OF CONSEQUENCE

Level Rating Financial Impact 3 Moderate $100,001 to $1M

LIKELIHOOD

Level Rating Description 3 Possible The event should occur at some time

The Risk Rating for the loss of external funding for this project is MEDIUM with a Risk Matrix score of 9 out of 25. It is difficult to mitigate this risk as the success of CSRFF funding for this project is outside the Shire’s control.


C9 SEPTEMBER 2014

EXTERNAL CONSULTATION Staff from the Department of Sport and Recreation have been consulted as per the funding requirements. COMMENT There have been no applications received at the Shire from community groups for projects for the upcoming round of CSRFF. The Shire has one internal application which is detailed below. This CRSFF application is for part funding for the realignment of the Boya Oval to accommodate the Western Suburbs Community Hub. The new oval will provide the current users a better playing surface, alignment, and lighting. The realignment will also increase the size of the oval to allow senior Australian Rules Football to be accommodated on the oval for the first time. This realignment forms part of the overall cost of the Western Suburbs Community Hub. The oval realignment will be complemented with access to the new Community Hall that can be used for social activities. This will provide additional attraction to players and their supporters and increase participants and assist with the long term sustainability of these clubs. VOTING REQUIREMENT Simple majority RECOMMENDATION That Council submits an application to Department of Sport and Recreation for consideration in the CSRFF Forward Planning Grant in the 2015/2016 funding round:

(a) giving the proposed realignment of Boya Oval to accommodate Western

Suburbs Community Hub a priority ranking of 1; and

(b) rating Boya Oval realignment as “A - Well planned and needed by municipality.”

Next Report


C10 SEPTEMBER 2014

11.2 Proposed Delegation – Powers of Entry

File Code OR.CMA 1/1

Applicant N/A

Author Danielle Courtin, Governance Co-ordinator

Senior Employee Mark Luzi, Director Statutory Services

Disclosure of Any Interest Nil

SUMMARY Council is requested to consider providing delegated authority through the Chief Executive Officer to specified employees to enter private property to perform certain functions of the local government under the Local Government Act 1995 (the Act). BACKGROUND On 28 January 2014 Council provided delegated authority to the Chief Executive Officer to issue a notice in writing requiring the owner or occupier of land to do or remedy anything specified in Schedule 3.1 of the Act (C9.01.14): 1. prevent water from dripping or running from a building; 2. placing a number on a property to indicate an address; 3. repair a public thoroughfare; 4. ensure that land that adjoins a public thoroughfare is suitably enclosed; 5. ensure unsightly land is enclosed; 5A. ensure overgrown vegetation, rubbish or disused material is removed from

land; 5B. ensure that graffiti is obliterated; 6. take measures to prevent movement of sand, rocks etc; 7. ensure that land adjoining a public thoroughfare is not overgrown; 8 removing a tree or part that is obstructing a thoroughfare; 9. ensuring that a tree that endangers any person is made safe (dangerous

tree); 10. taking specified measures to prevent damage to the public or property from

cyclonic activity; 11. remove bees that are a danger or a nuisance; 12. ensure that unsightly, dilapidated or dangerous fence is modified or

repaired;


C11 SEPTEMBER 2014

13. take measures to prevent artificial light or other light being omitted or reflected to remove a nuisance;

14. make safe anything that is obstructing a private thoroughfare. At the same time a delegation was provided to the Chief Executive Officer to perform particular things on private land without the consent of the owner or occupier, in accordance with Schedule 3.2 of the Act: 1. carry out works for the drainage of land; 2. do earthworks or other works on land for preventing or reducing flooding; 3. take from land any native growing or dead timber, earth, stone, sand or

gravel that, in its opinion, the local government requires for making or repairing a thoroughfare, bridge, culvert, fence or gate;

4. deposit and leave on land adjoining a thoroughfare any timber, earth, stone, sand, gravel, and other material that persons engaged in making or repairing a thoroughfare, bridge, culvert, fence or gate do not, in the opinion of the local government, require;

5. make a temporary thoroughfare through land for use by the public as a detour while work is being done on a public thoroughfare;

6. place on land signs to indicate the names of public thoroughfares; 7. make safe a tree that presents serious and immediate danger, without

having to give the owner the notice otherwise required by regulations; 8. obliterate graffiti that is visible from a public place and that has been applied

without the consent of the owner or occupier. Under the Local Government Act 1995 the power of local government to enter private property is strictly limited to the 24 circumstances described above and can only be exercised in accordance with Part 3 Division 3 Subdivision 3 of the Act, in particular section 3.31– general procedure for entering property. STATUTORY / LEGAL IMPLICATIONS The Local Government Act 1995 Part 3 Division 3 Subdivision 3 describes the procedures to be complied with when local government employees enter private property for any of the reasons described in Schedule 3.1 and Schedule 3.2 of the Act. POLICY IMPLICATIONS There are no policies relevant to this report. FINANCIAL IMPLICATIONS There are no financial implications relevant to this report. STRATEGIC IMPLICATIONS Strategic Theme 4: Respected Civic Leadership – strong civic leadership and governance.


C12 SEPTEMBER 2014

SUSTAINABILITY IMPLICATIONS Nil RISK IMPLICATIONS Appropriate delegations will reduce the risk of inefficiencies in applying the provisions of the Act. EXTERNAL CONSULTATION Nil COMMENT To improve efficiency and assist with compliance action when necessary in the circumstances referred to above, it is proposed to delegate to the Chief Executive Officer and subsequently to employees with compliance duties, authority to - 1. Enter onto private land (section 3.28); 2. Give a notice of entry (section 3.32); 3. Seek and execute an entry under warrant (section 3.33); 4. Execute entry in an emergency (section 3.34); and 5. Give notice and effect entry by opening a fence (section 3.36).

Section 3.31 of the Act sets out the general procedure for entering private property, specifically that the consent of the owner or occupier must have been obtained or notice of entry must have been given in accordance with section 3.32. The proposed instrument of delegation CE-153 is attached (ATTACHMENT 1). VOTING REQUIREMENT Absolute Majority. RECOMMENDATION That Council: 1. Delegates authority through the Chief Executive Officer to specified

employees to -

(a) enter onto land to perform certain functions of the local government under the Local Government Act 1995;

(b) give a notice of entry; (c) seek and execute an entry under warrant;


C13 SEPTEMBER 2014

(d) execute entry in an emergency; and (e) give notice and effect entry by opening a fence.

2. Notes that the delegation in item 1 above will be recorded in the Shire’s Delegations Register.

Next Report


C14 SEPTEMBER 2014

Attachment 1

Report 11.2

2 Pages


C15 SEPTEMBER 2014

CE-153 Powers of Entry Date of adoption Function delegated Authority to:

1. Enter on to land to perform any function of the local government under Schedules 3.1 and 3.2 of the Act;

2. Give a notice of entry (s. 3.32); 3. Seek and execute an entry under warrant (s.

3.33); 4. Execute entry in an emergency (s. 3.34) 5. Give notice and effect entry by opening a

fence (s. 3.36). Statutory power delegated Local Government Act 1995

s. 3.32 Notice of entry s. 3.33 Entry under warrant s. 3.34 Entry in an emergency s. 3.36 Opening fences

Statutory power of delegation

Local Government Act 1995 s. 5.42 Delegation of some powers or duties to the CEO

Delegator Council of the Shire of Mundaring Delegate Chief Executive Officer Statutory power to sub-delegate

Local Government Act 1995 s. 5.44 CEO may delegate some powers and duties to other employees

Sub-delegated to Manager Planning Services Manager Building Services Manager Health and Community Safety Services Coordinator Statutory Planning Coordinator Environment and Sustainability Community Safety Team Leader Senior Building Surveyor Senior Environmental Health Officer Strategic Planning Officer Planning Officer Environmental Officer Environmental Health Officer Community Safety Ranger Co-ordinator Civil Works Maintenance Supervisor Supervisor Construction Works Supervisor Team Leader Drainage Maintenance Team Leader Drainage Construction Team Leader Road Construction Team Leader Road Maintenance Civil Maintenance Officer


C16 SEPTEMBER 2014

Multi-plant Operator / Labourer Tree Management Officer Team Leader Arboriculture Horticultural Hand Graffiti and Minor Maintenance Officer

Compliance links Local Government Act 1995 Part 3 Division 3 Subdivision 3, and specifically s. 3.31 General procedure for entering property

Conditions Nil


C17 SEPTEMBER 2014

11.3 Financial Activity Statement – August 2014

File Code: FI.RPA Location / Address N/A Applicant N/A Author Stan Kocian, Manager Finance and Governance Senior Employee Paul O’Connor, Director Corporate Services Disclosure of Any Interest

Nil

SUMMARY: The financial statement presents the Shire’s financial performance for the period ending 31 August 2014. The end of year forecast as at 31August 2014 shows no change in the forecast net expenditure of ($11,798,089) as approved in the original budget adopted by Council (C20.07.14). The closing budget position as at 31 August 2014 is Net Current Assets position at 30 June 2014 is $31,672,885. BACKGROUND: The monthly financial report is presented in accordance with the Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996. A statement of financial activity and any accompanying documents are to be presented to the Council at an ordinary meeting of the Council within two months after the end of the month to which the statement relates. The Statement of Financial Activity Report summarises the Shire’s operating activities and non-operating activities. STATUTORY / LEGAL IMPLICATIONS: Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to prepare each month a statement of financial activity. Regulation 34(2) requires the statement of financial activity to report on the sources and applications of funds, as set out in the annual budget. POLICY IMPLICATIONS: Nil


C18 SEPTEMBER 2014

FINANCIAL IMPLICATIONS: Financial implications are in accordance with the approved reporting material variances (C17.07.14) of: • (+) or (-) $50,000 or 10%, whichever is the greater for Revenue; and • (+) or (-) $100,000 or 10%, whichever is the greater for Expenses for each Directorate being reported for the 2014/15 financial year. There are two types of variances: • When actual results are better than expected results the variance is

described as favourable variance. A favourable variance is denoted by the letter F.

• When actual results are worse than expected results the variance is

described as unfavourable variance. An unfavourable variance is denoted by the letter U.

STRATEGIC IMPLICATIONS: Strategic Theme 4: Respected Civic Leadership – Strong civic leadership and governance. SUSTAINABILITY IMPLICATIONS: Expenditure has been incurred in accordance with budget parameters, which have been structured on financial viability and sustainably principles. RISK IMPLICATIONS: In accordance with section 6.8 of the Local Government Act 1995, a local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure is authorised by an absolute majority of Council. EXTERNAL CONSULTATION: Nil.


C19 SEPTEMBER 2014

COMMENT: The Shire for the period ended 31 August 2014 had net revenue of $25,279,119 compared to the year to date budget of $24,588,000. A number of reports to this item are as follows (Refer ATTACHMENT 2): • Directorate Reports for the year to 31 August 2014; • Unrestricted Funds position (closing budget position) at 31 August 2014

including a graph comparing the current year month end position to the previous year;

• Statement of Financial Activity (based on the Rate Setting Statement

adopted in the annual budget); and • Summary of Cash Investments as at 31 August 2014. Timing differences in financial reporting are due to the monthly spread of the budget cash flow variances. That is, income or expenditure is estimated over a twelve month period and actual receipt and expenditure of funds may not occur in the month estimated. This will result in some income and expenditure being recognised in different periods, i.e. timing differences originate in one period and reverse or "turn around" in one or more subsequent periods. Note: timing differences will not result in a forecast adjustment as the expenditure or income item will still be captured in the financial year in question. Strategic and Community Services: Year to date revenue – favourable variance of $651,862 Year to date expenditure – favourable variance of $32,528 Year to date net result – favourable variance of $684,390 At this stage the variance in revenue are due to timing differences. Expenditure is within the reportable variance threshold. Office of Chief Executive and Corporate Services: Year to date revenue – unfavourable variance of ($866,071) Year to date expenditure – favourable variance of $633,957 Year to date net result – unfavourable variance of ($232,114) At this stage the variances are due to timing differences. Infrastructure Services: Year to date revenue – unfavourable variance of ($1,013,279) Year to date expenditure – favourable variance of $1,150,678 Year to date net result – favourable variance of $137,400


C20 SEPTEMBER 2014

At this stage the variances are due to timing differences. Statutory Services: Year to date revenue – favourable variance of $4,374 Year to date expenditure – favourable variance of $96,071 Year to date net result – favourable variance of $100,443 At this stage the variance in expenditure are due to timing differences. Revenue is within the reportable variance threshold. Unrestricted Funds The Shire has $31,672,885 of unrestricted funds as at 31 August 2014 ($28,361,655 as at 31 August 2013). The cash balance in the Municipal Fund is $15,821,895 ($19,693,788 as at 31 August 2014). VOTING REQUIREMENT: Simple Majority

RECOMMENDATION That Council notes: 1. the favourable year to date net difference between budgeted net revenue

and actual net revenue as at 31 August 2014 is $690,119; 2. the end of year forecast for net expenditure as at 31 August 2014 is

($11,798,089); and 3. the unrestricted funds position of the Shire as at 31 August 2014 is

$31,672,885.


C21 SEPTEMBER 2014

Attachment 2

Report 11.3

9 Pages


C22 SEPTEMBER 2014

Shire of Mundaring Cost Report Summary for the year to date 31 August 2014

YTD Actual YTD Budget YTD Variance $ YTD Variance %Favorable = F

Unfavorable = UCurrent year

Budget

Forecast Change

(Variance)End of year

ForecastFavorable = F

Unfavorable = U

Strategic & Community ServicesRevenue $1,557,200 $905,338 $651,862 72.0% F $5,934,206 $0 $5,934,206 =Expenditure ($2,181,740) ($2,214,268) $32,528 -1.5% F ($13,286,791) $0 ($13,286,791) =Total ($624,541) ($1,308,930) $684,390 -52.3% F ($7,352,585) $0 ($7,352,585) =

Office of Chief Exceutive & Corporate ServicesRevenue $23,583,683 $24,449,755 ($866,071) -3.5% U $46,744,571 $0 $46,744,571 =Expenditure ($897,451) ($1,531,408) $633,957 -41.4% F ($29,069,300) $0 ($29,069,300) =Total $22,686,233 $22,918,347 ($232,114) -1.0% U $17,675,271 $0 $17,675,271 =

Infrastructure ServicesRevenue $7,445,909 $8,459,188 ($1,013,279) -12.0% U $21,796,872 $0 $21,796,872 =Expenditure ($3,522,976) ($4,673,654) $1,150,678 -24.6% F ($39,638,699) $0 ($39,638,699) =Total $3,922,933 $3,785,534 $137,399 3.6% F ($17,841,827) $0 ($17,841,827) =

Statutory ServicesRevenue $186,724 $182,350 $4,374 2.4% F $1,033,158 $0 $1,033,158 =Expenditure ($893,230) ($989,301) $96,071 -9.7% F ($5,312,106) $0 ($5,312,106) =Total ($706,506) ($806,951) $100,443 -12.4% F ($4,278,948) $0 ($4,278,948) =

Total Shire of MundaringRevenue $32,773,516 $33,996,630 ($1,223,115) -3.6% U $75,508,807 $0 $75,508,807 =Expenditure ($7,495,397) ($9,408,630) $1,913,234 -20.3% F ($87,306,896) $0 ($87,306,896) =Net Revenue/(Expenditure) $25,278,119 $24,588,000 $690,119 2.8% F ($11,798,089) $0 ($11,798,089) =


C23 SEPTEMBER 2014

CURRENT ASSETS

Rates & Sanitation Debtors 13,918,227 18,036,681Debtors 461,163 3,444,606

TOTAL RECEIVABLES - CURRENT 14,379,389 21,481,286

STOCK ON HAND 376,726 224,752

CASH ASSETS

Municipal 19,693,788 15,821,895Reserve 11,064,834 10,719,145Restricted Assets 0 0Total Bank Accounts 30,758,622 26,541,041

TOTAL CURRENT ASSETS 45,514,737 48,247,079

CURRENT LIABILITIESCreditors (3,586,325) (3,093,078)Borrowings - Current Portion (185,751) (199,080)Provisions (2,387,377) (2,645,776)

(6,159,454) (5,937,934)NET CURRENT ASSETS 39,355,284 42,309,145

Less Reserve Fund & Restricted Assets (11,063,185) (10,719,145)Less Land Held for Resale (116,195) (116,195)Add Current Loan Liability 185,751 199,080

UNRESTRICTED FUNDS 28,361,655 31,672,885

Actual 31 August 2014 Actual 31 August 2013

NET CURRENT ASSETS AND UNRESTRICTED FUNDS


C24 SEPTEMBER 2014

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

Shire of MundaringUnrestricted Funds Position - Year to Year Comparison

2013/14

2014/15


C25 SEPTEMBER 2014

Shire of MundaringStrategic and Community Services

Period ending 31 August 2014

Responsible Officer YTD ActualsYTD Budgets

Y T D Variance

Current Year Budget

Budget Adjustment Forecast

ExpenditureAFM Branch Librarian (94,573) (126,554) 31,981 (668,308) 0 (668,308)Bilgoman Aquatic Centre Manager (384,799) (94,898) (289,901) (2,531,505) 0 (2,531,505)Brown Park Manager (45,843) (34,400) (11,443) (210,834) 0 (210,834)Communities For Children (49,813) (31,633) (18,180) (189,800) 0 (189,800)Community Facilities Coordinator (49,177) (31,712) (17,465) (190,278) 0 (190,278)Community Playgroups (7,426) (3,686) (3,741) (22,113) 0 (22,113)Coordinator Lake Leschenaultia (73,007) (107,764) 34,757 (621,638) 0 (621,638)Director Strategic & Community Services (131,556) (255,070) 123,514 (1,259,261) 0 (1,259,261)Eastern Region Family Day Care Scheme (326,815) (232,812) (94,003) (1,331,481) 0 (1,331,481)Inclusion Support Agency (52,464) (65,061) 12,597 (348,199) 0 (348,199)Manager Community Engagement (340,055) (446,153) 106,098 (1,587,095) (1,587,095)Manager Library and Information Services (103,698) (139,472) 35,774 (767,456) 0 (767,456)Manager Recreation and Leisure Services (121,746) (143,384) 21,638 (810,867) 0 (810,867)Maternal & Infant Health (1,613) 0 (1,613) 0 0 0Midvale Early Childhood & Parenting Centre (257,262) (250,602) (6,660) (1,357,352) 0 (1,357,352)Midvale Playgroup & Toy Library (1,036) (1,360) 324 (8,160) 0 (8,160)Mt Helena Aquatic & recreation Centre Manager (21,823) (39,341) 17,518 (240,613) 0 (240,613)Swan Children and Family Centre - Clayton View (86,701) (136,551) 49,850 (755,161) 0 (755,161)Swan Children and Family Centre - Middle Swan (26,037) (59,616) 33,579 (324,995) 0 (324,995)Toy Library Coordinator (6,295) (14,199) 7,904 (61,675) 0 (61,675)Expenditure Total (2,181,740) (2,214,268) 32,528 (13,286,791) 0 (13,286,791)

IncomeAFM Branch Librarian 1,488 3,880 (2,393) 23,266 0 23,266Bilgoman Aquatic Centre Manager 0 0 0 374,890 0 374,890Brown Park Manager 29,613 19,014 10,599 72,800 0 72,800Communities For Children 85,935 15,167 70,768 91,000 0 91,000Community Facilities Coordinator 31,616 24,654 6,962 147,923 0 147,923Coordinator Lake Leschenaultia 30,330 9,287 21,043 255,000 0 255,000Director Strategic & Community Services 362 0 362 0 0 0Eastern Region Family Day Care Scheme 330,905 229,084 101,821 1,374,496 0 1,374,496Inclusion Support Agency 157,645 62,002 95,643 372,000 0 372,000Manager Community Engagement 107,497 86,442 21,055 391,088 0 391,088Manager Library and Information Services 2,193 2,390 (197) 14,343 0 14,343Manager Recreation and Leisure Services 15,368 10,548 4,820 103,300 0 103,300Midvale Early Childhood & Parenting Centre 360,702 236,166 124,536 1,417,004 0 1,417,004Midvale Playgroup & Toy Library 0 1,292 (1,292) 7,746 0 7,746Mt Helena Aquatic & recreation Centre Manager 2,016 1,352 664 64,990 0 64,990Swan Children and Family Centre - Clayton View 401,385 177,666 223,719 1,066,000 0 1,066,000Swan Children and Family Centre - Middle Swan 0 25,334 (25,334) 152,000 0 152,000Toy Library Coordinator 145 1,060 (915) 6,360 0 6,360Income Total 1,557,200 905,338 651,862 5,934,206 0 5,934,206

Net Revenue/(Expenditure) (624,541) (1,308,930) 684,390 (7,352,585) 0 (7,352,585)


C26 SEPTEMBER 2014

Shire of MundaringOffice of Chief Executive and Corporate Services


Responsible Officer YTD Actuals YTD Budgets Y T D VarianceCurrent Year Budget


ExpenditureAllocations Office Vehicles (26,774) (83,035) 56,261 (498,210) 0 (498,210)Allocations Ranger Vehicles (5,727) (17,855) 12,128 (107,128) 0 (107,128)Chief Executive Officer (80,963) (88,751) 7,788 (524,707) 0 (524,707)Coordinator Finance (37,933) (260,670) 222,737 (429,422) 0 (429,422)Director Corporate Services (40,533) (133,239) 92,706 (21,721,718) 0 (21,721,718)Governance and Risk (4,657) (10,124) 5,467 (46,082) 0 (46,082)Human Resource Manager (91,552) (120,665) 29,113 (687,300) 0 (687,300)Manager Administration Services (158,864) (237,860) 78,996 (1,467,314) 0 (1,467,314)Manager Finance and Governance (218,937) (213,160) (5,777) (1,497,037) 0 (1,497,037)Manager Information Systems (216,009) (344,301) 128,292 (1,961,482) 0 (1,961,482)Senior Records Officer (3,902) (5,791) 1,889 (33,500) 0 (33,500)Team Leader Records Service (5,702) (5,791) 89 (34,400) 0 (34,400)Telephonist (5,899) (10,166) 4,267 (61,000) 0 (61,000)Expenditure Total (897,451) (1,531,408) 633,957 (29,069,300) 0 (29,069,300)

IncomeAllocations Office Vehicles 32,500 99,390 (66,890) 596,340 0 596,340Allocations Ranger Vehicles 0 1,500 (1,500) 8,998 0 8,998Chief Executive Officer 0 250 (250) 1,500 0 1,500Coordinator Finance 23,001,006 23,668,646 (667,640) 24,076,360 0 24,076,360Director Corporate Services 545,726 672,243 (126,517) 21,667,866 0 21,667,866Governance and Risk (1,000) 4,334 (5,334) 26,000 0 26,000Manager Administration Services 4,043 3,392 651 30,146 0 30,146Manager Finance and Governance 1,408 0 1,408 337,361 0 337,361Income Total 23,583,683 24,449,755 (866,071) 46,744,571 0 46,744,571

Net Revenue/(Expenditure) 22,686,233 22,918,347 (232,114) 17,675,271 0 17,675,271


C27 SEPTEMBER 2014

Shire of MundaringInfrastructure ServicesPeriod ending 31 August 2014

Responsible Officer YTD ActualsYTD Budgets

YTD Variance

Current Year Budget


ExpenditureConstruction Supervisor (211,125) 0 (211,125) (1,801,239) 0 (1,801,239)Coordinator Civil Works (12,499) (3,667) (8,832) (1,847,294) 0 (1,847,294)Coordinator Parks Services (520,746) (573,360) 52,615 (3,777,221) 0 (3,777,221)Coordinator Plant and Depot Services (202,353) (252,604) 50,251 (2,368,381) 0 (2,368,381)Director Infrastructure Services (600,308) (1,523,246) 922,938 (12,021,951) 0 (12,021,951)Engineering Technical Officer - Civil (56,049) (12,500) (43,549) (811,500) 0 (811,500)Maintenance Supervisor (407,139) (299,836) (107,303) (1,991,216) 0 (1,991,216)Manager Building Assets (241,859) (286,987) 45,129 (5,564,439) 0 (5,557,729)Manager Design Service (164,932) (197,332) 32,401 (755,423) 0 (755,423)Manager Operations Service (151,246) (197,064) 45,818 (1,248,604) 0 (1,248,604)Waste & Recycling Coordinator (889,160) (1,284,144) 394,984 (6,631,401) 0 (6,631,401)Works Supervisor (65,561) (42,914) (22,647) (820,030) 0 (820,030)Expenditure Total (3,522,976) (4,673,654) 1,150,678 (39,638,699) 0 (39,631,989)

IncomeCoordinator Parks Services 0 15,000 (15,000) 90,000 0 90,000Coordinator Plant and Depot Services 138,866 389,305 (250,439) 2,179,272 0 2,179,272Director Infrastructure Services 498,052 1,345,404 (847,352) 10,414,698 0 10,414,698Engineering Technical Officer - Civil 3,517 166 3,351 36,000 0 36,000Maintenance Supervisor 2,000 172 1,828 1,032 0 1,032Manager Building Assets 0 0 0 1,750,000 0 1,750,000Manager Design Service 0 0 0 370,000 0 370,000Manager Operations Service 0 0 0 135,000 0 135,000Waste & Recycling Coordinator 6,803,475 6,709,141 94,334 6,820,870 0 6,820,870Income Total 7,445,909 8,459,188 (1,013,279) 21,796,872 0 21,796,872

Net Revenue/(Expenditure) 3,922,933 3,785,534 137,400 (17,841,827) 0 (17,841,827)


C28 SEPTEMBER 2014

Shire of MundaringStatutory Services


Responsible OfficerYTD Actuals

YTD Budgets

YTD Variance

Current Year Budget


ExpenditureBushcare Coordinator (3,952) (46,035) 42,083 (225,797) 0 (225,797)Coordinator Environment and Sustainability (67,607) (130,263) 62,656 (654,979) 0 (654,979)Director Statutory Services (19,219) (26,259) 7,040 (139,541) 0 (139,541)Manager Building Services (68,573) (115,548) 46,975 (605,690) 0 (605,690)Manager Health & Community Safety Service (CSS) (521,713) (358,949) (162,764) (2,024,159) 0 (2,024,159)Manager Health & Community Safety Services (HS) (75,522) (114,413) 38,891 (603,331) 0 (603,331)Manager Planning (136,643) (197,834) 61,191 (1,058,609) 0 (1,058,609)Expenditure Total (893,230) (989,301) 96,071 (5,312,106) 0 (5,312,106)

IncomeBushcare Coordinator 909 0 909 0 0 0Coordinator Environment and Sustainability 0 0 0 1,934 0 1,934Manager Building Services 57,236 39,750 17,486 253,799 0 253,799Manager Health & Community Safety Service (CSS) 24,402 82,784 (58,382) 418,527 0 418,527Manager Health & Community Safety Services (HS) 29,037 10,864 18,173 65,191 0 65,191Manager Planning 75,140 48,952 26,188 293,707 0 293,707Income Total 186,724 182,350 4,374 1,033,158 0 1,033,158

Net Revenue/(Expenditure) (706,506) (806,951) 100,444 (4,278,948) 0 (4,278,948)


C29 SEPTEMBER 2014

Shire of MundaringStatement of Financial Activityfor period ending 31 July 2014

2014/15 2014/15Actuals BUDGET

$ $

Operating Revenues General Purpose Funding 815,250 4,054,092 Governance 12,533 81,200 Law, Order & Public Safety 27,342 418,200 Health 29,037 55,700 Education & Welfare 1,408,235 4,818,166 Community Amenities 6,878,615 7,124,290 Recreation and Culture 98,528 1,053,713 Transport 40,754 186,000 Economic Services 57,236 238,500 Other Property and Services 220,024 2,459,156 Total (Excluding Rates) 9,587,554 20,489,017

Operating Expenses General Purpose Funding (30,921) (681,138) Governance (791,202) (5,435,137) Law, Order & Public Safety (538,638) (2,395,826) Health (91,095) (814,610) Education & Welfare (1,043,022) (6,664,979) Community Amenities (1,104,074) (8,779,786) Recreation and Culture (1,168,745) (8,679,958) Transport (1,239,623) (11,868,068) Economic Services (83,852) (809,159) Other Property and Services (543,587) (3,160,731) Total (6,634,758) (49,289,392)

Adjustments for Cash Budget Requirements:Depreciation on Assets 746,582 8,541,748 (Profit)/Loss on Disposal of Assets - - Deferred Rates Adjustment - Non Current Provisions Adjustment 129,746 - Net Operating Result (Excluding Rates) 3,829,123 (20,258,627)

Capital RevenuesProceeds from Disposal of Assets 23,634 2,638,140 Grants and Contributions 244,983 3,519,507 Proceeds from New Debentures - 16,000,000 Transfers from Reserves 21,890 9,159,283 Total 290,507 31,316,930

Capital ExpensesPurchase Property, Land & Equipment (483,121) (11,110,987) Purchase Infrastructure (330,882) (4,913,093) Repayment of Debentures (48,484) (199,080) Transfers to Reserves 0 (21,886,000) Total (862,487) (38,109,160) Net Capital (571,980) (6,792,230)

Total Net Operating and Capital 3,257,144 (27,050,857)

Rate Revenue 22,897,303 23,702,860 Opening Surplus/(Deficit) June 30 C/Fwd. 5,518,438 4,877,217

Closing Surplus/(Deficit) 31,672,885 1,529,220


C30 SEPTEMBER 2014

Amount Invested

Interest Rate

Period of Investment

Investment Date Maturity Date

Unrestricted Use Funds

71 Westpac Maxi $5,867,448 2.40% N/A N/A N/A

116 ANZ $2,579,098 3.55% 92 days 19-Jun-14 19-Sep-14

Total $8,446,547

73 Westpac Maxi 297,672 2.40% N/A N/A N/A

60A Bendigo 1,292,957 3.40% 184 days 22-Jul-14 22-Jan-15

89 BankWest 1,246,655 3.50% 90 days 24-Jun-14 22-Sep-14

97 NAB 4,024,067 3.60% 180 days 12-Jun-14 9-Dec-14

107 ANZ 2,182,467 3.55% 92 days 28-Jun-14 28-Sep-14

108 ANZ 1,634,784 3.55% 92 days 16-Jul-14 16-Oct-14

Total 10,678,601

$19,125,148

Road Construction/POS Funds

72 Westpac Maxi $1,274,427 2.40% N/A N/A N/A

58 BankWest $1,315,485 3.45% 92 days 7-Jul-14 7-Oct-14

98 BankWest $1,145,324 3.45% 90 days 3-Jul-13 1-Oct-13

99 BankWest $1,140,126 3.50% 90 days 3-Jun-14 1-Sep-14

$4,875,362

SHIRE OF MUNDARING

TRUST FUNDS

TOTAL TRUST INVESTMENT

TOTAL MUNI / RESERVE INVESTMENT

INVESTMENT SUMMARY as at 31 August 2014

MUNICIPAL FUNDS

RESERVE FUNDS


C31 SEPTEMBER 2014

12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 NEW BUSINESS OF AN URGENT NATURE APPROVED BY

PRESIDING PERSON OR BY DECISION OF MEETING 13.1 Elected Members 13.2 Employees 14.0 MATTERS BEHIND CLOSED DOORS 15.0 CLOSING PROCEDURES 15.1 Date, Time and Place of the Next Meeting

The next Ordinary Council meeting will be held on Tuesday, 14 October 2014 at 6.30pm in the Council Chamber.

15.2 Closure of the Meeting

notice of meeting - shire of mundaring...file code: or.mtg 5/2 15 september 2014 notice of meeting...

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