councilagenda notice of meeting

Council Agenda

NOTICE OF MEETING Notice is hereby given that an ordinary meeting of Council will be held in the Council Chamber – Glenelg Town Hall Moseley Square, Glenelg

Tuesday 11 February 2020 at 7.00pm

Roberto Bria CHIEF EXECUTIVE OFFICER

1 City of Holdfast Bay Council Agenda 11/02/2020

Ordinary Council Meeting Agenda 1. OPENING The Mayor will declare the meeting open at 7:00pm. 2. KAURNA ACKNOWLEDGEMENT We acknowledge Kaurna people as the traditional owners and custodians of this

land.

We respect their spiritual relationship with country that has developed over thousands of years, and the cultural heritage and beliefs that remain important to Kaurna People today.

3. SERVICE TO COUNTRY ACKNOWLEDGEMENT The City of Holdfast Bay would like to acknowledge all personnel who have served in

the Australian forces and services, including volunteers, for our country. 4. PRAYER Heavenly Father, we pray for your presence and guidance at our Council Meeting. Grant us your wisdom and protect our integrity as we carry out the powers and

responsibilities entrusted to us on behalf of the community that we serve. 5. APOLOGIES 5.1 Apologies Received

5.2 Absent 6. ITEMS PRESENTED TO COUNCIL 7. DECLARATION OF INTEREST If a Council Member has an interest (within the terms of the Local Government Act

1999) in a matter before the Council they are asked to disclose the interest to the Council and provide full and accurate details of the relevant interest. Members are reminded to declare their interest before each item.

8. CONFIRMATION OF MINUTES Motion That the minutes of the Ordinary Meeting of Council held on 28 January 2020 be

taken as read and confirmed. Moved Councillor _______, Seconded Councillor ________ Carried 9. PUBLIC PRESENTATIONS

9.1 Petitions ‐ Nil


9.2 Presentations ‐ Nil

9.3 Deputations ‐ Nil

10. QUESTIONS BY MEMBERS 10.1 Without Notice 10.2 On Notice ‐ Nil

11. MEMBER’S ACTIVITY REPORTS ‐ 11.1 Mayor’s Activity Report for November 2019 – January 2020 (Report No:

20/20) 11.2 Councillor Chabrel’s Activity Report for November 2018 – December 2019

(Report No: 23/20) 12. MOTIONS ON NOTICE 12.1 Request for Attendance at Elected Member Leadership Forum – Councillor

Lindop (Report No: 33/20) 12.2 Rates Notice – Waste Levy – Councillor Chabrel (Report No: 40/20) 13. ADJOURNED MATTERS ‐ Nil 14. REPORTS OF MANAGEMENT COMMITTEES AND SUBSIDIARIES

14.1 Minutes ‐ Jetty Road Mainstreet Committee ‐ 4 December 2019 (Report No: 29/20)

14.2 Minutes ‐ Special Audit Committee – 4 December 2019 (Report No: 32/20) 15. REPORTS BY OFFICERS 15.1 Items in Brief (Report No: 24/20) 15.2 Budget and Annual Business Plan Update as at 31 December 2019 (Report

No: 25/20 15.3 Revitalisation of Old Buffalo Site – Engagement Phase 1 (Report No: 22/20) 15.4 Holdfast Bay Community Centre Master Plan (Report No: 31/20) 15.5 Attendance at National General Assembly 2020 (Report No: 30/20) 15.6 Coastal Research and Development Grant (Report No: 35/20) 16. RESOLUTIONS SUBJECT TO FORMAL MOTIONS Presented for the information of Members is a listing of resolutions subject to formal

resolutions, for Council and all Standing Committees, to adjourn or lay on the table items of Council business, for the current term of Council.

17. URGENT BUSINESS – Subject to the Leave of the Meeting 18. CLOSURE


ROBERTO BRIA CHIEF EXECUTIVE OFFICER

1 City of Holdfast Bay Council Report No: 20/20

Item No: 11.1 Subject: MAYOR’S ACTIVITY REPORT FOR NOVEMBER 2019 ‐ JANUARY 2020 Date: 11 February 2020 Written By: Executive Assistant to the CEO and Mayor General Manager: Chief Executive Officer

SUMMARY Presented for the information of Members is the Activity Report for the Mayor for November 2019 ‐ January 2020.

RECOMMENDATION That the Mayor’s Activity Report for November 2019 ‐ January 2020 be received and noted.

REPORT

Date Activity Location

1/11/2019 RAW Gala Dinner National Wine Centre

4/11/2019 Glenelg Museum and Gallery Feedback Glenelg Town Hall, Mayor's Parlour

5/11/2019 Beth and Mayor catch up Alwyndor

6/11/2019 JRMC Christmas Break Up Upstairs at Beach Burrito 56 Jetty Road, Glenelg

6/11/2019 JRMC Meeting Glenelg Library Meeting Room, Colley Terrace

7/11/2019 Round Table discussion re Homelessness with Ministers ‐ similar attendees to 16/4

Morphett Electorate Office, 4 Byron Street, Glenelg

8/11/2019 Jetty Redevelopment Project meeting discussion Morphett Electorate Office, 4 Byron Street, Glenelg

8/11/2019 EI8HT South Esplanade Glenelg – Topping Ceremony

St Johns Row, South Esplanade Glenelg

10/11/2019 SA Weekender segment ‐ Jetty Road Glenelg Channel 7

11/11/2019 Brighton Oval Redevelopment Project discussions CEO's Office 24 Jetty Road Brighton

11/11/2019 Progress FOGO Trial Mayor's office Brighton Civic Centre

11/11/2019 Remembrance Day Plympton Glenelg RSL Moseley Square Glenelg

12/11/2019 Amanda and CEO Agenda catch up CEO's Office

12/11/2019 General Council Meeting Glenelg Town Hall ‐ Chamber

12/11/2019 Opt In & Stand Out Speaker Adelaide Oval

12/11/2019 Pre‐Council Workshop ‐ SRWRA Update Glenelg Town Hall ‐ Chamber



12/11/2019 Susan Grace Benny Event Meeting Mayor's office Brighton Civic Centre

13/11/2019 Brett Taylor re Glenelg Rotary Club dinner presentation/interview

Mediterranean Café Glenelg South

14/11/2019 Brave new wave: desert women painters Bay Discovery Centre

14/11/2019 Mayor's Catch up – Mayor Claire Boan Somerton Surf Club, Glenelg

14/11/2019 Messenger photo shoot

14/11/2019 St Jude's Players Opening night of Beyond Reasonable Doubt

St Jude's Hall

15/11/2019 Brighton Secondary School Charities and Recognition Award Ceremony

Brighton Secondary School Gymnasium

18/11/2019 Informal catch up with Principal Amanda Parslow from McCauley School

Sellar Door ‐ Jetty Road, Brighton

18/11/2019 Susan Grace Benny Afternoon Soiree Brighton Bust ‐ near Library

19/11/2019 EM ‐ Workshop ‐ Seacliff Park Residential and care DPA ‐ Infrastructure

Brighton Civic Centre ‐ Kingston Room

19/11/2019 The Big Issue ‐ Mayor assisting with selling Jetty Road, outside St. Andrews Church, Glenelg

20/11/2019 Rotary Club of Glenelg Business Dinner – Guest Speaker

Holdfast Hotel, Brighton Road , Brighton

22/11/2019 2019 NAIDOC Week (Assembly Presentation) at Seacliff Primary

Seacliff Primary

22/11/2019 Brighton Oval Redevelopment – Meeting Nicolle Flint MP

On‐Site ‐ Brighton Oval

23/11/2019 Nido Early School Open Day 100 Diagonal Road Somerton Park

24/11/2019 Christmas Pageant Jetty Road, Glenelg



26/11/2019 Pre‐Council Workshop ‐ Chapel Street Plaza and Hindmarsh Final Designs

Glenelg Town Hall ‐ Chamber

27/11/2019 5049 Meeting ‐ Possible council boundary changes

1/12/2019 Glenelg Brass Band Concert St Andrew's Uniting Church, Glenelg

2/12/2019 Speaking Made Easy Brighton Group Christmas St Joseph's Brighton Parish Activity Centre 24 Strathmore Tce, Brighton

3/12/2019 Community Centres Network Meeting Mawson Room

3/12/2019 EM ‐ Workshop ‐ Environment Strategy ‐ (2nd Workshop)


4/12/2019 Adelaide Ocean Safari Launch Marina Pier, Holdfast Shores, Glenelg

4/12/2019 Brighton Rugby – brief meeting On‐site ‐ Brighton Oval

4/12/2019 Special Audit Committee Meeting Brighton Civic Centre ‐ Kingston Room

4/12/2019 Volunteer Christmas Function GU Film House

5/12/2019 Climate Change meeting – Coast Protection Board

Glenelg Town Hall, Mayor's Parlour



6/12/2019 Coast Protection Board meeting DEW:81 Waymouth 7.5 Keith Walker Room

6/12/2019 Guest Speaker ‐ Glenelg Probus Club Holdfast Bowling Club ‐ 583 Anzac Hwy, Glenelg North

7/12/2019 Minda Christmas Carols and Markets – Guest Speaker

Minda

9/12/2019 Kaurna exhibition launch ‐ Tiati Wangkanthi Kumangka (Truth‐telling Together)

Bay Discovery Centre, Glenelg


10/12/2019 Australia Day Selection Panel Meeting Mayor's Office Brighton Civic Centre


10/12/2019 Pre‐Council Workshop ‐ New Planning Code Glenelg Town Hall ‐ Chamber

11/12/2019 Glenelg Community Club Christmas Lunch – Guest Speaker

Glenelg Surf Lifesaving Club

11/12/2019 SPW 2019 Year 7 Valedictory Service Baddams Hall

12/12/2019 Photo shoot ‐ Messenger Glenelg

12/12/2019 St Leonard's Year 7 Graduation ‐ Presenting School Achievement Award

St Leonard's Jervois Street Glenelg North

13/12/2019 City of Holdfast Bay Staff End of Year Celebrations The Function Room, Beachouse, Colley Reserve, Glenelg

16/12/2019 McAuley Community School site tour McAuley Community School, King George Avenue, Hove

17/12/2019 ABC 891 interview ‐ carols

17/12/2019 Brighton Oval site visit and project update with Hon Corey Wingard MP

On‐site ‐ Brighton Oval

17/12/2019 Elected Member Christmas Function Partridge House

17/12/2019 Coastal Strategy Meeting Amanda/Heidi/Lauren Glenelg Town Hall

18/12/2019 ABC ‐ radio interview

19/12/2019 Lord Mayor’s Christmas Reception Queen Adelaide Room, Adelaide Town Hall

27/12/2019 ABC Radio interview and 5AA interviews

28/12/2019 Chanel 7 interview Moseley Square

28/12/2019 Bay Sports Festival ‐ Proclamation Classic Swim Foreshore Reserve

28/12/2019 Proclamation Day Ceremony Old Gum Tree

28/12/2019 VIP Marquee ‐ Bay Sheffield Men's final Award presenting

Colley Reserve

31/12/2019 ABC Radio interview

3/01/2020 Rufus du Sol Concert Glenelg Beach

12/01/2020 Greek Blessing of the Water Glenelg Beach

17/01/2020 5049 Coastal Community Meeting RM Mawson Room

17/01/2020 5049 Group ‐ David Bagshaw Mediterranean Cafe

17/01/2020 Meeting Peter Owen – Wilderness Society

17/01/2020 P&C Manager and Amanda ‐ CEO KPI's Review Mayor's Office Brighton Civic Centre

17/01/2020 Waste Management: Mayor Amanda Wilson, City of Holdfast Bay, and Minister Speirs

Sellar Door, 73 Jetty Road, Brighton

19/01/2020 Marilyn Jetty Swim Soiree Dunluce Castle



20/01/2020 Meeting with Deputy Mayor Bob Snewin

20/01/2020 Meeting with Andrew McIntyre & Tim Rubless

21/01/2020 Mayor Wilson & Marnie Lock & UCWB (Mark Perry & Carol Shard) re Homelessness

Office of Stephen Patterson MP, 4 Byron Street, Glenelg

21/01/2020 Glenelg to Kangaroo Island Ferry round table Mayor’s Parlour ‐ Glenelg Town Hall

21/01/2020 Photo for Brighton Jetty Sculptures Brighton Jetty

21/01/2020 Training ‐ Public Interest Disclosure Act (replaced Whistleblowers Protection Act)


22/01/2020 Officially open the 2020 Brighton Jetty Sculptures Exhibition

Brighton Surf Club

22/01/2020 Press conference NOPSEMA Federal Court, Adelaide

22/01/2020 891 Radio interview

24/01/2020 Glenelg Street Party Jetty Road Glenelg

25/01/2020 TDU Race Firing the Start Gun Colley Terrace, Glenelg

26/01/2020 Australia Day Citizenship Ceremony Glenelg Foreshore


28/01/2020 Council Meeting Glenelg Town Hall ‐ Chamber

28/01/2020 Pre ‐ Council Workshop – Glenelg Town Hall Glenelg Town Hall ‐ Chamber

30/01/2020 Bay Waters Retirement Village ‐ Movie Event catch up

GU Filmhouse Glenelg

**** Conducted various interviews with the media including print, radio and television


Item No: 11.2 Subject: COUNCILLOR CHABREL’S ACTIVITY REPORT FOR NOVEMBER 2018‐

DECEMBER 2019 Date: 11 February 2020 Written By: Personal Assistant to the General Manager, Strategy & Business

Services General Manager: Strategy & Business Services, Ms P Jackson

SUMMARY Presented for the information of Members is the Activity Report for Councillor Chabrel for November 2018 – December 2019.

RECOMMENDATION That Councillor Chabrel’s Activity Report for November 2018 ‐ December 2019 be received and noted.

REPORT


20/11/2018 Lifesaving World championships Parade, Opening Ceremony and Reception

Brian Nadilo Reserve & GTH

21/11/2018 Council Induction Brighton Civic Centre


25/11/2018 Christmas Pageant Jetty Rd Glenelg

27/11/2018 Council Swearing In Glenelg Town Hall


2/12/2018 Glenelg Brass Band St Andrews

5/12/2018 JRMC Meeting Glenelg Library Meeting Room

5/12/2018 JRMC Christmas Drinks Moseley Beach Club

6/12/2018 Alwyndor Induction Alwyndor, Hove

8/12/2018 Summersalt Concert Glenelg Beach

14/12/2018 Council Staff Xmas Show Pier Hotel

18/12/2018 Alwyndor Management Committee (AMC) Meeting

Alwyndor, Hove


28/12/2018 Bay Sheffield Colley Reserve




Alwyndor, Hove

18/01/2019 TDU Street Party Jetty Rd Glenelg

21/01/2019 SRWRA Tour Seaford Heights

23/01/2019 Brighton Jetty Sculptures Opening Brighton Surf Lifesaving Club

26/01/2019 Australia Day Ceremony Glenelg Foreshore

5/02/2019 Council Workshop Brighton Civic Centre

10/02/2019 By The C Concert Glenelg Beach

12/02/2019 Council Meeting & Workshop Glenelg Town Hall

18/02/2019 Residents meeting Parkinson Reserve Neighbourhood

Parkinson Reserve Glenelg North



Alwyndor, Hove


Alwyndor, Hove


27/02/2019 Aged Care Quality Standards Seminar Conducted by Aged Care Quality and Safety Commission at Stamford Plaza


7/03/2019 Meeting with Mayor Wilson Mayoral Office Brighton Civic Centre

7/03/2019 Meeting with Mayor Wilson and Alwyndor Chair T.Auckett

Mayoral Office Brighton Civic Centre




Alwyndor, Hove

21/03/2019 Justin Lynch's Farewell Brighton Civic Centre

25/03/2019 Attended Darwin St Glenelg North responding to resident feedback re street parking problems

Darwin St Glenelg North


26/03/2019 Meeting with Matt Cowdry MP re Parkinson Reserve

Matt Cowdry MP Electorate Office Henley Beach

28/03/2019 Meeting with SAPOL R.Mowday & M.Foweraker re; Parkinson Precinct Safety

SAPOL Henley Beach


8/04/2019 Met Mr Dolling of First Ave Glenelg East re carparking yellow lines

First Ave Glenelg East





Alwyndor, Hove

25/04/2019 ANZAC Day Dawn Service Moseley Square




14/05/2019 Visit to St Leonards Primary School re street parking

St Leonards Primary Glenelg North


Alwyndor, Hove





14/06‐19/06/19

National General Assembly of Local Government

Canberra


Alwyndor, Hove


26/06/2019 Brighton Oval Sod turning Brighton Oval


9/07/2019 Council & Workshop Glenelg Town Hall



Alwyndor, Hove



12/08/2019 Meeting with Residents and City Administration re Biodiversity corridor Glenelg North

Brighton Civic Centre



Alwyndor, Hove






Alwyndor, Hove







Alwyndor, Hove

20/10/2019 Minda Coast Park Opening Somerton Lifesaving Club







26/11/2019 Meeting on Chapel St/Hindmarsh Lane Upgrade with Pamela Jackson and Emily Kenchington

Glenelg Town Hall



13/12/2019 Suicide Prevention Australia, Turning Points Roundtable

Anglicare SA, Hindmarsh

17/12/2019 Council Elected Members and Senior Leadership Team Christmas Dinner Partridge House

Partridge House


19/12/2019 Alwyndor AMC Christmas Dinner, Zucca Holdfast Shores

Zucca Holdfast Shores



Item No: 12.1 Subject: MOTION ON NOTICE – REQUEST FOR ATTENDANCE AT ELECTED

MEMBER LEADERSHIP FORUM – COUNCILLOR LINDOP Date: 11 February 2020

PROPOSED MOTION Councillor Lindop proposed the following motion:

In accordance with the Elected Member Training and Development Policy, Council approves for Councillor Lindop to attend the Elected Member Leadership Forum at LG House, Adelaide on 17 February 2020.

BACKGROUND The Elected Member Leadership Forum is only for Elected Members and the theme is ‘Strategic Thinking as Strategic Seeing’. This forum offers insights into current leadership research and explores how having an understanding of different perspectives relates to Elected Member leadership effectiveness and enhances strategic thinking. The facilitator is Rowena McLean, Sector Development Director, LGA and Dr Chia‐Yen Chiu, who is a published researcher on leadership, has worked both in Australia and overseas and is a Senior Lecturer at UniSA.

Key learnings from this forum will include:

an understanding of ‘strategic thinking’ in the context of a Council’s Strategic

management process;

an understanding of ‘shared leadership’;

insight into current research on ‘leadership humility’ and what it means for the Elected

Member leadership role; and

an understanding of the skills a leader requires to be effective in strategic decision

making.

The training is on 17 February 2020 4pm to 7pm for $425 plus GST.

Cr Lindop would appreciate the Council’s support to be able to attend.


ADMINISTRATION COMMENT Council has Elected Member training budget remaining for attendance at this training. Councillor Lindop was approved by Council to attend:

2019 LGA Conference and AGM, Adelaide Oval on 30 and 31 October 2019 (approved 22 October 2019).


Item No: 12.2 Subject: MOTION ON NOTICE – RATES NOTICE – WASTE – COUNCILLOR

CHABREL Date: 11 February 2020

PROPOSED MOTION Councillor Chabrel proposed the following motion:

As part of the 2020‐2021 budget process, Administration investigate listing separately a State Government Waste Levy on future Rate Notices.

BACKGROUND In the 2019/20 financial year, the State Government waste levy increased from $100 per tonne to $140 per tonne. This levy is collected, on behalf of the State Government, by Councils through the rates notice. In the 2019/20 year, the City of Holdfast Bay absorbed this additional cost so that it was not passed onto rate payers. In the 2020/21 budget, it will be unlikely Council can continue to absorb the cost on behalf of ratepayers. Listing the waste levy separately on rate notices will assist in communicating and providing transparency that there is a standard rate amount from Council and an additional amount to cover the State Government’s increases.


Item No: 14.1 Subject: MINUTES – JETTY ROAD MAINSTREET COMMITTEE – 4 DECEMBER

2019 Date: 11 February 2020 Written By: General Manager Community Services General Manager: Community Services, Ms M Lock

SUMMARY The Minutes of the Jetty Road Mainstreet Committee meeting held on 4 December 2019 are attached and presented for Council’s information. Jetty Road Mainstreet Committee Agendas, Reports and Minutes are all available on Council’s website and the meetings are open to the public.

RECOMMENDATION That Council notes the minutes of the Jetty Road Mainstreet Committee of 4 Dececmber 2019.

COMMUNITY PLAN Placemaking: Creating lively and safe places Community: Providing welcoming and accessible facilities Economy: Supporting and growing local business Economy: Making it easier to do business Economy: Boosting our visitor economy Culture: Being financially accountable Culture: Supporting excellent, efficient operations Culture: Being financially accountable COUNCIL POLICY Not applicable. STATUTORY PROVISIONS Not applicable.


BACKGROUND The Jetty Road Mainstreet Committee (JRMC) has been established to undertake work to benefit the traders on Jetty Road Glenelg, using the separate rate raised for this purpose. Council has endorsed the Committee’s Terms of Reference and given the Committee delegated authority to manage the business of the Committee. Jetty Road Mainstreet Committee Agendas, Reports, and Minutes are all available on Council’s website and the meetings are open to the public. REPORT Minutes of the meeting of JRMC held on 4 December 2019 are attached for member’s information. BUDGET Not applicable. LIFE CYCLE COSTS Not applicable.

Attachment 1

165 City of Holdfast Bay Minutes 4 December 2019

CITY OF HOLDFAST BAY

Minutes of the meeting of the Jetty Road Mainstreet Committee of the City of Holdfast Bay held in the Glenelg Library Meeting Room, Colley Terrace, Glenelg on Wednesday 4 December 2019 at 6:00pm. PRESENT Elected Members Councillor R Abley Councillor W Miller Community Representatives Maios Group, Mr C Maios Elite Choice Home Improvements, Ms E Leenearts Cibo Espresso, Mr T Beatrice Beach Burrito, Mr A Warren Skin Things, Ms L Boys Ikos Holdings Trust, Mr A Fotopoulos Staff General Manager, Community Services, Ms M Lock Manager City Activation, Ms S Heading Jetty Road Development Coordinator, Ms M Zeunert 1. OPENING The Chairman, Mr C Maios, declared the meeting open at 6.03pm 2. APOLOGIES 2.1 Leave of Absence - Mr S Robinson, Ms G Martin, Mr N Hughes 2.2 For Absence –Nil 3. DECLARATION OF INTEREST Members were reminded to declare any interest before each item.


4. CONFIRMATION OF MINUTES Motion

That the minutes of the Jetty Road Mainstreet Committee held on 6 November 2019 be taken as read and confirmed.

Moved A Warren, Seconded T Beatrice Carried 5. QUESTIONS BY MEMBERS 5.1 Without Notice – Councillor Abley asked a question regarding member attendance. The Chairperson and General Manager, Community Services provided a response. 5.2 With Notice – Nil 6. MOTIONS ON NOTICE – Nil 7. ADJOURNED ITEMS – Nil 8. PRESENTATION – Adelaide Ocean Safari

Presenter, Tony Coppins, Owner/Operator of Adelaide Ocean Safari was an apology and therefore presentation to be rescheduled.

9. REPORTS/ITEMS OF BUSINESS A Fotopoulos entered the room at 6.19pm 9.1 Monthly Finance Report (Report No: 452/19)

The Jetty Road Mainstreet Committee September variance report is prepared by the Jetty Road Development Coordinator and is presented for information of the members of the Jetty Road Mainstreet Committee. Motion That the Jetty Road Mainstreet Committee note this report. Moved A Warren Seconded T Beatrice Carried


9.2 JRMC Governance Model (Report No: 453/19) The Jetty Road Mainstreet Committee (JRMC) is an advisory committee of the City of Holdfast Bay formed under Section 41 of the Local Government Act 1999. The JRMC conducted a Special Meeting on 2 October 2019 to workshop alternative governance models and an accompanying discussion paper provided background on alternative governance model options. During 2018 the JRMC investigated their preferred model of an Incorporated Association and this was presented to Council at their 12 March 2019 Council meeting where council adjourned the motion for 6 months. The JRMC conducted a Governance workshop on 2 October 2019 and at the 4 December 2019 JRMC meeting the committee will endorse its preferred governance model. Motion

That the Jetty Road Mainstreet Committee note this briefing and endorse one of the following as the preferred governance model:

b. Section 41 Committee that is provided a degree of delegation, so as to take

advantage of opportunities that may arise within the constraint of the financial levy raised.

Moved A Warren Seconded A Fotopoulos Carried

9.3 Marketing Update (Report No: 456/19)

The report provides an update on marketing initiatives being undertaken from the Jetty Road Mainstreet Committee 2018/19 Marketing Plan and initiatives aligned to the delivery of the Jetty Road Glenelg Retail Strategy 2018-2022. Motion

That the Jetty Road Mainstreet Committee note this report.

Moved T Beatrice Seconded Councillor Abley Carried 9.4 Events Update (Report No: 454/19)

JRMC in partnership with the City of Holdfast Bay are responsible for implementing and managing a variety of major events to support economic stimulus in the precinct in accordance with the annual marketing and business plan. This report provides an overview of upcoming events. Motion

That the Jetty Road Mainstreet Committee note this briefing

Moved Councillor Miller Seconded A Warren Carried


9.5 Christmas Decorations (Report No: 455/19)

The Jetty Road Mainstreet Committee (JRMC) are responsible for the purchase and maintenance of Christmas decorations to be installed in the mainstreet in November annually. The Jetty Road Development Coordinator (JRDC) will provide a progress report on the Jetty Road Christmas decorations project. Motion That the Jetty Road Mainstreet Committee note this briefing Moved Councillor Abley Seconded A Warren Carried

10. URGENT BUSINESS 11. DATE AND TIME OF NEXT MEETING The next meeting of the Jetty Road Mainstreet Committee will be held on Wednesday 5

February 2019 in the Glenelg Library Meeting Room, Colley Terrace, Glenelg. 12. CLOSURE

The meeting closed at 8.28pm. CONFIRMED: Wednesday 5 February 2020

CHAIRMAN


Item No: 14.2 Subject: MINUTES ‐ SPECIAL AUDIT COMMITTEE – 4 DECEMBER 2019 Date: 11 February 2020 Written By: Personal Assistant – Strategy and Business Services General Manager: Strategy and Business Services, Ms P Jackson

SUMMARY The minutes of the meeting of the Special Audit Committee held on 4 December 2019 are presented to Council for information and endorsement.

RECOMMENDATION 1. That the minutes of the Special Audit Committee meeting held on 4 December 2019

be noted.

2. That having considered Report No: 32/20 Minutes ‐ Special Audit Committee – 4 December 2019 and in confidence under Section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act orders that Attachment 2 be retained in confidence for a period of 24 months and be reviewed every 12 months.

COMMUNITY PLAN A Place that Provides Value for Money COUNCIL POLICY Not applicable STATUTORY PROVISIONS Local Government Act 1999, Sections 41 and 126 BACKGROUND The Audit Committee is established under Section 41 of the Local Government Act 1999, and Section 126 of the Local Government Act 1999 defines the functions of the Audit Committee to include:

reviewing annual financial statements to ensure that they present fairly the state of affairs of the council;


proposing, and providing information relevant to, a review of the council’s strategic management plans or annual business plan;

proposing, and reviewing, the exercise of powers under section 130 A;

if the council has exempted a subsidiary from the requirement to have an audit committee, the functions that would, apart from the exemption, have been performed by the subsidiary’s audit committee;

liaising with the council’s auditor; and

reviewing the adequacy of the accounting, internal control, reporting and other financial management systems and practices of the council on a regular basis.

REPORT Minutes of the meeting of the Special Audit Committee held on 4 December 2019 are attached for Members’ information. BUDGET Not Applicable LIFE CYCLE COSTS Not Applicable

Attachment 1

City of Holdfast Bay 1 Audit Committee Minutes 04/12/19

Minutes of the special meeting of the Audit Committee of the City of Holdfast Bay held in the Kingston Room, Civic Centre, 24 Jetty Road, Brighton on Wednesday 4 December 2019 at 6:00pm. PRESENT Members Mayor – A Wilson Presiding Member – Councillor J Smedley Councillor R Snewin Mr S Spadavecchia Mr S Tu Ms P Davies Staff Chief Executive Officer – Mr R Bria General Manager Business Services – Ms P Jackson Manager Finance – Mr J Newton Invited Guests Mark Booth – Chairman – Southern Region Waste Resource Authority (SRWRA) Chris Adams – Chief Executive Officer ‐SRWRA 1. OPENING The Presiding Member declared the meeting open at 6:17pm. 2. APOLOGIES 2.1 Apologies Received 2.2 Absent 3. DECLARATION OF INTEREST Members were reminded to declare their interest before each item. 4. CONFIRMATION OF MINUTES Motion That the minutes of the Audit Committee held on 9 October 2019 be taken as read and

confirmed. Moved Councillor Snewin, Seconded Mr Spadavecchia Carried


5. REPORTS BY OFFICERS – Nil 6. CONFIDENTIAL ITEMS 6.1 Materials Recovery Facility (MRF) (Report No: 459/19) Motion – Exclusion of the Public – Section 90(3)(d) Order 1. That under provisions of Section 90(2) of the Local Government Act 1999

an order be made that the public be excluded from attendance at this meeting with the exception of the staff and SRWRA representatives in attendance in order to consider Report No: 459/19 Materials Recovery Facility in confidence.

2. That in accordance with Section 90(3) of the Local Government Act 1999

Audit Committee is satisfied that it is necessary that the public be excluded to consider the information contained in Report No: 459/19 Materials Recovery Facility on the following grounds:

d. pursuant to Section 90(3)(d) of the Act, the information to be

received, discussed or considered in relation to this Agenda Item is commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to confer a commercial advantage on a third party.

In addition, the disclosure of this information would, on balance, be

contrary to the public interest. The public interest in public access to the meeting has been balanced against the public interest in the continued non‐disclosure of the information. The benefit to the public at large resulting from withholding the information outweighs the benefit to it of disclosure of the information.

3. The Audit Committee is satisfied, the principle that the meeting be

conducted in a place open to the public, has been outweighed by the need to keep the information or discussion confidential.

Moved Mr Tu, Seconded Mr Spadavecchia Carried RETAIN IN CONFIDENCE – Section 91(7) Oder 1. That having considered Report No: 459/19 Material Recovery Facility in confidence

under section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act orders that the Report, Attachments and Minutes be retained in confidence for a period of 24 months and that this order be reviewed every 12 months.


Moved Ms Davies, Seconded Mr Spadavecchia Carried DATE AND TIME OF NEXT MEETING The next meeting of the Audit Committee will be held on Wednesday 5th February 2020 in the

Kingston Room, Civic Centre, 24 Jetty Road, Brighton. 7. CLOSURE The Meeting closed at 7:23 pm. CONFIRMED Wednesday 5 February 2020 PRESIDING MEMBER


Item No: 15.1 Subject: ITEMS IN BRIEF Date: 11 February 2020 Written By: Personal Assistant – Strategy & Business Services General Manager: Strategy and Business Services, Ms P Jackson

SUMMARY These items are presented for the information of Members. After noting the report any items of interest can be discussed and, if required, further motions proposed.

RECOMMENDATION That the following items be noted and items of interest discussed: 1. Quarter 2 External Funding Report 2. Brighton Jetty Sculptures Council Purchase 3. Events Update

COMMUNITY PLAN Culture: Supporting excellent, efficient operations COUNCIL POLICY Not applicable STATUTORY PROVISIONS Not applicable REPORT 1. Quarter 2 External Funding Report For the 2019‐20 financial year (second quarter) Council has received $10,903,091 in

external grant funding (not including any operating subsidies from Alwyndor). This consists of:

• $1,000,000 in capital grants received in Quarters 1 and 2;


• $8,312,237 in capital grants received in previous financial years for use in

this financial year;

• $63,000 in operating and other projects; and

• $1,528,854 in recurring grants.

The attached schedule provides the details of our external grant position. This shows

the total for the second quarter, during which $2,047,391 had been received. Refer Attachment 1 In the second quarter, Council applied for and was successful in securing $20,000

from the State Government for the 2019 New Year’s Eve Celebrations. Council was unsuccessful in securing money under the MaC project grant scheme

for the Sturt River Biodiversity Partnership. Council will continue to monitor grant opportunities with the aim for applying for

funding where applicable and suitable.

2. Brighton Jetty Sculptures Council Purchase

The Patritti Brighton Jetty Sculptures (BJS) Festival was held from 22 January – 2 February 2020. This event is a major fundraiser for the Brighton Surf Life Saving Club (BSLSC) and a valuable annual arts event for Holdfast Bay. This year the festival hosted a record number of sculptures, including 69 outdoor installations along the Esplanade and in Bindarra Reserve. A new ‘relief /wall‐hung sculpture’ category was also introduced and featured over 39 new artworks, providing an exciting opportunity for new artists to be part of the sculptures event. The City of Holdfast Bay has sponsored the event since its inception and has shown ongoing commitment and support of the annual festival. This art event provides the opportunity for people to view and appreciate art in the public realm and draws an audience of well over 100,000 people to the seaside destination of Brighton. In 2020 Council allocated $20,000 for the purchase of a sculpture from the BJS event for permanent public display along the coast and to add to the city’s public art assets. To ensure a fair and transparent selection process the sculptures were judged by a selection panel comprising of Council representatives, art educators, arts professionals and artists. The selection panel were asked to base their decisions on a range of criteria and consideration was also given to the suitability of the sculpture for permanent public display in the harsh coastal environment. Each member of the selection panel was encouraged to select three (3) outdoor sculptures against the selection criteria. The results were then consolidated and the top three sculptures underwent a risk management assessment. The final artwork


selected for purchase was the Balancing Act by sculptor Matthew Turley. The Balancing Act sculpture will be installed along the foreshore with the exact location to be determined to be a lasting addition to the city’s public art collection.

3. Events Update Glenelg Street Party and Santos Tour Down Under Stage 5 Race Start

The Glenelg Street Party took place on Friday 24 January 2020, from 5.00pm to 11.00pm. The event is a collaboration between the Jetty Road Mainstreet Committee and the City of Holdfast Bay and was run as an associated event of the Santos Tour Down Under. Forty Two (42) Jetty Road businesses were involved in the fashion shows, creating activations in the street or organising pop‐up stores / bars / restaurants. The entertainment offer was diverse and catered for all attendees with various live music acts such as DJ’s, acoustic acts and bands, fashion show, a kids zone, roving entertainment, circus performers, dance, marching bands, wrestling show and various demonstrations and workshops. The weather was sunny and despite a cooler evening, the public came in mass with an estimated attendance of 30,000 to 40,000 people throughout the evening. The Santos Tour Down Under Stage 5 Race Start took place in the morning of the Saturday 25 January 2020. A large crowd on Colley Tce and Jetty Road watched the race depart. City of Holdfast Bay was also part of the Subaru Tour Parade with a branded vehicle. The car was driven by a City of Holdfast Bay staff member and 2 elected members. Branded giveaways were also produced for the event. Mayor Amanda Wilson fired the gun, marking the official start of the race.


SpinCycle Music Festival

The SpinCycle Music Festival provided a great performance platform for 8 youth (15 to 30 years) bands and musicians from the Holdfast Bay area and wider metropolitan Adelaide. The young musicians were given the opportunity to perform on a full size stage with professional sound and equipment set up, in a high profile location. Performances ranged from rock to pop indie and electronic house and all were well received by community members and visitors stopping to take part in the event.

Australia Day Citizenship and Community Awards Ceremony

The annual Australia Day citizenship and community awards ceremony was held on the Glenelg Foreshore Reserve on Sunday 26 January 2020. Every year on Australia Day, Council recognises and celebrates the outstanding achievements and contributions of members in our community with our Australia Day and Community Recognition Awards. With approximately 400 people in attendance 80 new citizens were welcomed from 17 countries and community award recipients were congratulated for their achievement. Australia Day Ambassador, Dr Victoria Cox spoke of her professional achievements and the world open water swimming champion also reflected on her time as a Glenelg Surf Lifesaving Club member. Senator Penny Wong, Matt Cowdrey OAM MP, and Stephen Patterson MP all delivered an Australia Day address.

Mayor Wilson then announced the City of Holdfast Bay Australia Day award winners. Certificates and native flowers were presented to each of the worthy winners of these prestigious awards. This followed a thorough assessment process by a Selection Panel comprising of the Mayor, one (1) Elected Member, CEO, one (1) General Manager and one (1) Administration staff member in determining the Citizen of the Year Awards. A summary of the award winners are listed below: Citizen of the Year

Ian Grant Young Citizen of the Year

Alex Miller Community Event of the Year

Glenelg Brass Band Local Hero Awards (x2)

Barry Heffernan Brighton Surf Life Saving Female Boat Crew (Diane Donaldson, Katrina

Meehan, Stephanie Wyatt, Dayna Blyth and Ken Screen) Community Recognition Awards (x3)

Anthea Williams Be the One (Jonty Belfield, Sam Patterson, Bryce Gassner, Sam Young,

Alex Triplow and Austin Edwards) JDRF South Australia One Walk

The City of Holdfast Bay Concert Band entertained the crowd pre and post event including a rendition of the Australian National Anthem, and I am Australian. The BBQ breakfast was again provided by Kiwanis Club of Glenelg.

Attachment 1

2019-20 External Grant Funding Quarter 2 Status Report

SUCCESSFUL APPLICATIONSGrant - Capital

Bid Title Grant TotalReceived in Previous

Financial Year(s)2019-20 Total

Received 2019-20 Quarter 1




Received for future financial years

Total Received during 2019-20

Project Date Acquittal DateFunding Body/Grant

ProgramStatus

Brighton Oval Sporting Complex SA Government- received June 2018 2,000,000$ 2,000,000$ 2,000,000$ -$ -$ 1/07/2018 30/06/2020 Grant AwardedBrighton Oval Sporting Complex - Outdoor Training Facilities 40,000$ 40,000$ 40,000$ -$ 1/07/2019 31/01/2020 Grant AwardedBrighton Oval Sporting Complex Federal Funding 5,000,000$ 5,000,000$ 1,000,000$ 1,000,000$ 1/11/2019 31/01/2021 Grant AwardedBrighton Oval Sporting Complex AFL Funding 75,000$ 75,000$ 75,000$ -$ 1/11/2019 31/01/2021 Grant AwardedCoast Park Minda Dunes - received March 2018 4,241,684$ 4,241,684$ 4,241,684$ -$ -$ 1/07/2018 30/06/2019 Grant AwardedChanging Places Accessible Toilet for Chapel St Plaza 100,000$ 100,000$ -$ 2/07/2019 30/06/2020 Grant AwardedPedestrian Safety Improvement Grant 185,095$ 185,095$ 185,095$ -$ Grant AwardedJetty Road Stage 1 Construction 1,770,458$ 1,770,458$ 1,770,458$ -$ 2019/20 30/06/2020 Grant AwardedCoastal Management Strategy 13,000$ 13,000$

Total 13,425,237$ 8,312,237$ 13,425,237$ -$ 1,000,000$ -$ -$ 1,000,000$

Grant - Non-Cash Receipt Council Owned Assets

Bid Title Grant Total Received in Previous

Financial Year(s) 2019-20 Total




ProgramStatus

Libraries Capital Materials Funding 118892 Recurring 118892 In kind contribution -$ 1/07/2019 30/06/2020 Public Library Board Grant AwardedTotal 118,892$ -$ 118,892$ -$ -$

Grant - Operating Project and other

Bid Title Grant Total Received in Previous

Financial Year(s) 2019-20 Total





Received for future financial years



ProgramStatus

Kaurna Exhibition Bay Discovery Centre 12,000$ 12,000$ 12,000$ 1,000$ 13,000$ Grant AwardedHACC operating grant 30,000$ 30,000$ 30,000$ 30,000$ Grant Awarded2019 New Years Eve Celebrations 20,000$ 20,000$ 20,000$ 20,000$ 31/12/2019 7/12/2020 Grant Awarded

Total 62,000$ -$ 62,000$ 42,000$ 21,000$ 63,000$

Grant - Recurring

Bid Title Grant Total 2019-20 TotalReceived 2019-20

Quarter 1 Received 2019-20

Quarter 2Received 2019-20

Quarter 3Received 2019-20

Quarter 4Received for future

financial yearsTotal Received during

2019-20Project Date Acquittal Date

Funding Body/Grant Program

Status Status

Commonwealth Home Support Program (CHSP) 950,914$ Recurring 241,295$ 248,533$ 489,828$ 30/10/2020 30/06/2020Commonwealth Department of Health

Grant Awarded

Financial Assistance Grant - General Purpose 758,886$ Recurring 99,735$ 99,735$ 199,470$ 1/07/2017 30/06/2018South Australian Local Government Grants Commission

Grant Awarded

Financial Assistance Grant - Roads 381,773$ Recurring

372,852$ 372,852$ 1/07/2017 30/06/2018South Australian Local Government Grants Commission

Grant Awarded

Libraries Board Grant - Brighton Library 70,232$ Recurring 70,232$ 70,232$ 1/07/2017 30/06/2018 Public Library Board Public Library Board Grant AwardedLibraries Board Grant - Glenelg Library 70,232$ Recurring 70,232$ 70,232$ 1/07/2017 30/06/2018 Public Library Board Public Library Board Grant Awarded

NRM Biodiversity and Coastal Project Officer 125,255$ Recurring 56,000$ 56,000$ 1/07/2019 30/06/2020Adelaide Mt Lofty Ranges NRM Board

NRM Board Grant Awarded

Supplementary Roads Grant 183,978$ Recurring 41,370$ 41,370$ 82,740$ 1/07/2017 30/06/2018 Grant Awarded

SA HACC 250,000$ Recurring 64,063$ 123,437$ 187,500$ 30/08/2020 30/06/2020Department for Families and Communities

Grant Awarded

Total 2,791,270$ 502,463$ 1,026,391$ -$ -$ -$ 1,528,854$

16,397,399$

8,312,237$

544,463$ 2,047,391$

-$ -$

10,904,091$ Total Grant Funding received

Total of Grant Funding for 2019-20 Confirmed

Total received in 2018-19 applicable to 2019-20

Total Received 2019-20 - Quarter 2Total Received 2019-20 - Quarter 3Total Received 2019-20 - Quarter 4

Total Received in 2019-20 for future financial years

Total Received 2019-20 - Quarter 1

1 of 2

2019-20 External Grant Funding Quarter 2 Status Report

Grant funding applicationsBid Title Amount Applied For Department Fund Status Column5Stormwater Management Plan Implementation 550,000.00$ Stormwater Management AuthoritySturt River Biodiversity Corridor partnership 100,000.00$ Department of Environment and Water Greener Neighbourhoods Unsuccessful Kaurna Exhibition Bay Discovery Centre 12,000.00$ History Trust SA MaC Project Grant Successful

Total 662,000.00$

Under discussion

2 of 2


Item No: 15.2 Subject: BUDGET AND ANNUAL BUSINESS PLAN UPDATE – AS AT 31

DECEMBER 2019 Date: 11 February 2020 Written By: Management Accountant General Manager: Strategy and Business Services, Ms P Jackson

SUMMARY This report covers the second update of Council’s 2019/20 budget conducted as at 31 December 2019.

A comprehensive review of Municipal budgets has decreased the forecast operating deficit by $82,620 to $140,104. This deficit, due to budget carry forwards, is offset by the $1.9m surplus in 2018/19 which over the two year period places Council in a strong financial position. Major favourable variances have occurred in street lighting due to an SA Power Networks refund, additional Roads to Recovery grant funding and interest on investments and borrowings. This has been part offset by additional waste disposal costs due to the increase in the Environment Protection Authority (EPA) Levy.

Capital expenditure has increased by $2.97 million as a result of additional projects already approved by Council, including Stage 2 of the Brighton Oval Masterplan, and offset by projects no longer to be completed in 2019/20. Capital revenue has increased by $3.5 million due to Federal funding for Brighton Oval Masterplan while also accounting for other grant funding that will no longer be received.

Attached are financial reports for Municipal and Alwyndor operations, commercial activities and progress summaries and analysis of Annual Business Plan projects.

RECOMMENDATION 1. That Council notes the second 2019/20 budget update for Council’s municipal

operations including: (a) a decrease in the forecast operating deficit for 2019/20 of $82,620 from

$222,724 to $140,104; (b) an increase in forecast capital expenditure of $2,970,730 from $31.951

million to $34.922 million; (c) an increase in forecast capital revenue of $3,500,000 from $8.005 million to

$11.505 million; (d) a decrease in forecast net financial liabilities of $611,890 at 30 June 2020

from $27.844 million to $27.232 million.


2. That Council notes for Alwyndor operations no change to the 2019/20 original budget forecast.

3. That Council note the Annual Business Plan quarterly update for December 2019. COMMUNITY PLAN Culture: Being financially accountable COUNCIL POLICY Not applicable. STATUTORY PROVISIONS Local Government (Financial Management) Regulations 2011, Regulation 9. BACKGROUND The Local Government (Financial Management) Regulations 2011 require three specific budget performance reports to be prepared and considered by Councils including: 1. Budget Update (at least twice per year); 2. Mid‐year Budget Review (once per year); and 3. Report on Financial Results (after completion and audit of annual financial statement of

previous financial year). The three reports collectively are intended to provide a comprehensive reporting process that allows Council to track performance against the financial targets it established in its annual budget. REPORT The current forecast projections comprise the original budget adopted by Council at its meeting on 11 June 2019, items carried forward from 2018/19 adopted by Council on 13 August 2019 and the first budget update as at 30 September 2019 adopted by Council on 22 October 2019. Following a comprehensive review of these budgets no change is proposed to Alwyndor’s budgeted operating result, but a number of proposed variations have been identified for Municipal operations. Positive operational variances have been forecast with additional income expected through on‐street car parking and interest earnt, along with savings on interest paid and legal fees. Additional revenue has also been received from the Roads to Recovery program and SA Power Networks (SAPN). The Local Government Association (LGA) secured a determination from the Australian Energy Regulator (AER) confirming that SAPN had overcharged public lighting customers. As a result City of Holdfast Bay have received a refund of $203,000, including interest, however


Council’s share of the associated legal costs are not yet known. These positive variances have been offset by an increase in waste disposal costs and other minor variances including higher than normal rate revaluation objections. The result is a reduction to the forecast operating deficit of $82,620 to $140,104. Though the forecast remains in deficit this is offset by the $1.9m surplus in 2018/19 which over the two year period places Council in a strong financial position. The capital expenditure variance includes a number of projects already approved by Council such as Stage 2 of the Brighton Oval Masterplan, traffic studies at King George Avenue and the upgrade of the Glenelg District Cricket Club practice nets. This increase in expenditure is offset by a reduction in planned expenditure in 2019/20 of the Stormwater Implementation Plan and the Wigley Reserve Playspace. Capital revenue has also increased as a result of Federal grant funding for the Brighton Oval Masterplan, but reduced for unsuccessful grant funding applications for stormwater and Wigley Reserve Playspace. Further details of the amounts and notes along with funding statements for both Council Municipal and Alwyndor operations have been prepared and are attached to this report.

Refer Attachment 1 The statements comprise six columns: • The 2019/20 original full year budget. • The current year to date revised forecast. • Actual to 31 December 2019. • Year to date variance to 31 December 2019. • The current approved full year revised forecast comprising the original budget, items

carried forward from 2018/19 and the budget update to 30 September 2019. • Proposed budget forecasts variances arising from this budget update. • Note References. Major year‐to‐date variances have been accounted for as part of this budget update. The remaining year‐to‐date variances are the result of budget timings. Waste Management A number of recent issues have affected the cost of providing waste collection services for Council, namely the increase in the EPA Levy and the ‘China Sword’ policy regarding recycled waste. It is forecast that the increase in the EPA Levy from $103 to $110 from July and then a further increase to $140 in January will result in an additional cost to Council of $165,000. A budget adjustment for this amount is proposed at this update and is offset by operational savings identified through the review process. Discussions are currently being held with our waste provider over recycling costs, due to the ‘China Sword’ policy. As the outcome of these discussions are not yet known no budget


adjustment is recommended at this time. When discussions are completed a report, along with any financial implications, will be presented to Council. Financial Statements The financial regulations also require the mid‐year review to include a revised forecast of each item shown in the budgeted financial statements compared with estimates in the budget presented in a manner consistent with the Model Financial Statements. These financial statements have been prepared and are provided for municipal, Alwyndor and consolidated operations.

Refer Attachment 2]

Commercial Activities Comparative financial reports to 30 December 2019 have been provided for councils major commercial activities including Brighton Caravan Park, Partridge House and Partridge Street carpark. Refer Attachment 3 Financial Indicators Financial indicators have been prepared including an operating surplus ratio, net financial liabilities ratio and asset sustainability ratio. The operating surplus ratio is determined by calculating the operating surplus/(deficit) before capital amounts as a percentage of total operating revenue. The net financial liabilities ratio is determined by calculating total liabilities less financial assets as percentage of total operating revenue. Another relevant measure of ability to service debt is the interest cover ratio. The interest cover ratio is measured by calculating net financial interest as a percentage of the total operating revenue. A ratio of 5 per cent indicates that for every $100 of revenue $5 is spent in net interest payments. The current interest cover ratio indicates that Council is in a strong financial position to manage debt. The asset sustainability ratio is determined by calculating capital expenditure on the renewal or replacement of existing assets, excluding new capital expenditure as a percentage of depreciation. This ratio measures the extent to which existing infrastructure and assets are being replaced. The following tables provide updated forecasts for these and other major ratios for Council, Alwyndor and the consolidated result for both entities at 31 December 2019.


Municipal Funds Target – from 2019/20 Annual Budget/LTFP

Original Budget Forecast

Revised Budget Forecast

Operating Result* > 0 $252,376 ($140,104)

Operating Ratio** > 0% 0.5% (0.3%)

Net Financial Liabilities ratio***

< 75% 60% 56%

Interest Cover Ratio**** < 5% 1.2% 1.1%

Asset Sustainability Ratio *****

90% ‐110% 127% 133%

*Operating Result is the result from total operating income less total operating expenses before asset disposals, amounts received for assets and changes in the valuations of assets. **Operating Ratio expresses the operating result as a percentage of total operating income. ***Net Financial Liabilities Ratio expresses total liabilities less total financial assets as a percentage of total operating income. ****Interest Cover Ratio expresses finance costs including interest on borrowings less interest on investments as a percentage of total operating revenue excluding interest on investments. *****Asset Sustainability Ratio is defined as net capital expenditure on the renewal and replacement of existing assets expressed as a percentage of the asset management plan required expenditure.

Ratio – Alwyndor Funds Target – from 2019/20 Annual Budget/LTFP



Operating Result >0 ($180,076) ($180,076)

Net Financial Liabilities ratio

NA 77% 75%

Asset Sustainability Ratio 90% ‐110% 72% 72%

Ratio – Consolidated Funds *

Target – from 2019/20 Annual Budget/LTFP



Operating Result > 0 $72,300 Surplus ($320,180) Deficit

Operating Ratio > 0% 0.1% (0.5)%

Net Financial Liabilities ratio

< 75% 66% 62%

Interest Cover Ratio < 5% 0.3% 0.3%

Asset Sustainability Ratio 90% ‐110% 127% 123%

*Amounts and ratios include Alwyndor operations.

Additional financial indicators have been identified for Alwyndor operations which give a better measure of financial performance. These measures and indicators have been included in the table below as at 31 December 2019.


Additional Alwyndor Performance Indicators Target Actual to

31 December 2019 Notes

Bed occupancy rate – year–to–date average 97.5% 98.09%

Cash Liquidity Level – ability to refund bonds/refundable accommodation deposits (RAD’s)

Minimum of $2m $5m @ call

Accommodation Bond/RAD Level – to ensure it is increasing to provide financial reserves for future capital expenditure

$31.2m

$34.5m (10.5% increase)

Cash to total revenue 6.33% 2.75% 1

Percentage of full pension funded beds – this determines eligibility for Federal Government refurbishment supplement funding

55 beds – 41% 55 beds – 41%

Resident Financial Positon – surplus/(deficit) position per resident

($3.70) deficit per resident per day

($16.95) deficit per resident per day

2

Notes 1. Due to operating deficit. 2. Deficit result is due to the increased costs for employee wages and agency costs to assist

with accreditation. Annual Business Plan Quarterly Update The Annual Business Plan and each of the projects within it, are linked to the Council’s Strategic Plan, and the five pillars within it which comprise: • Community – a healthy, creative and connected community • Environment – A community connected to our natural environment • Economy – A diverse and resilient local economy • Placemaking – An accessible, vibrant and safe coastal city that celebrates our past to

build for our future • Culture – An effective customer–centered organization In keeping with these strategic linkages the progress summaries are presented as five reports, each with projects connected to their relevant pillars. In summary, at the first quarter, of 219 capital and new initiative projects, 25% are complete, 55% are on track for completion and 18% are yet to start. Five projects are listed as ‘on watch’ because either their scope or delivery timelines are currently under review. Five projects are classified as being on watch, these comprise:


On Watch Project Explanation

Kiwanis Park, North Brighton, Irrigation

Irrigation upgrade not required. Request to transfer funds to other projects.

Brighton Caravan Park Gazebo The Gazebo is in good repair and doesn’t require full replacement. Project to be rescoped.

Brighton Cricket Club training nets upgrade

Council Administration have been working closely with Tonkin, SACA and the Brighton Cricket Club to design the practice nets that meet the needs of the club and Cricket Australia’s (CA) Community Facility Guidelines. Council went to open tender in August and all tenders received exceeded the allocated budget for this project. Council and the club have worked through various options for the project that fit within the site constraints, while also meeting the CA Community Facility Guidelines associated with the funding arrangement through the Australian Cricket Infrastructure Fund of $40,000 to install nine cricket practice pitches – six turf and three synthetic. Due to the constraints of the existing site at the Brighton Oval Complex, it was agreed the best way forward was for Council to commence construction of the practice nets once the football/cricket club building has been demolished in July 2020. This enables the practice facility to be moved approximately 2m to the west, providing compliant run‐off areas for football, while also achieving desired length for the synthetic wickets. CA and SACA have confirmed the funding extension.

Signage for Jetty Rd Brighton Design work and fabrication has been completed as has the marking out of the preferred site. Residents were informed in December of installation, however residents have tabled their concerns with the location. More investigation is required for an alternative site.

Stormwater Management Plan Implementation

Designs are underway. Construction has been delayed due to resource constraints following the resignation of a staff member. Discussions with Stormwater Management Authority indicate that matched funding for COHB projects is unlikely in the immediate future due to over commitment of funds from the stormwater fund. Alternative projects are being considered.

Full details are available in the reports attached.

Refer Attachment 4


Annual Business Plan Progress Summary

Status Number of Projects

Yet to Start 39 18%

Complete 55 25%

On Track 121 55%

On Watch 4 2%

Off Track 0 0%

Total 219

BUDGET The content and recommendation of this report indicates the effect on the budget. LIFE CYCLE COSTS The nature and content of this report is such that life cycle costs are not applicable.

Attachment 1

2019 - 2020 Y e a r t o D a t e 2019 - 2020 Proposed

Original Adopted Adopted Forecast

Budget Forecast Actual Variance Forecast Adjustment

$'000 $'000 $'000 $'000 $'000 $'000 Note

(758) (412) (427) 15 Administrative Services (735) (9) 1

1,443 574 655 (81) FAG/R2R Grants 1,443 73 2

(994) (537) (513) (24) Financial Services (994) 19 3

(9,288) (4,581) (4,579) (2) Financial Services-Depreciation (9,288) -

(252) - - - Financial Services-Employee Leave Provisions (252) -

(655) (247) (224) (22) Financial Services-Interest on Borrowings (655) 18 4

230 - - - Financial Services-SRWRA 230 -

35,317 35,894 35,859 34 General Rates 35,317 (36) 5

(1,509) (883) (889) 6 Governance & Risk (1,509) (20) 6

(675) (342) (410) 68 Human Resources (675) -

(2,965) (1,863) (1,948) 85 Strategy & Innovation (3,140) -

(546) (299) (274) (25) Business Development (563) -

(955) (438) (440) 3 Community Development (974) -

(352) (176) (152) (24) Community Engagement Admin (352) -

(864) (319) (326) 7 Community Events (804) (10) 7

(296) (151) (168) 16 Community Services Administration (323) -

(186) (82) (69) (14) Community Transport (186) -

(6) 9 (4) 13 Community Wellbeing (169) -

(620) (287) (257) (30) Customer Service (620) -

- 226 218 8 Jetty Road Mainstreet (55) -

(1,503) (653) (630) (23) Library Services (1,503) -

- 53 150 (97) SA HACC (104) -

(339) (167) (158) (8) Tourism & Marketing Admin (339) -

(1,862) (758) (712) (46) Asset Management (1,862) -

(1,412) (693) (669) (23) Assets and City Services (1,395) -

49 24 81 (57) Cemeteries 49 -

715 402 443 (41) City Regulation 715 12 8

1,018 286 307 (21) Commercial - Brighton Caravan Park 1,018 -

(2) 10 17 (7) Commercial - Partridge House (2) -

456 152 154 (3) Commercial - Recreational Clubs Leases 425 116 9

(902) (330) (276) (53) Development Services (806) (86) 10

(826) (352) (326) (26) Environmental Services (846) 4 11

(583) (369) (369) - Infrastructure Maintenance (627) 19 12

(18) (6) (4) (2) Property Maintenance (18) -

(7,519) (3,163) (3,295) 133 Public Spaces (7,526) 154 13

(3,921) (1,697) (1,680) (16) Waste Management (3,928) (170) 14

832 - - - Less full cost attribution - % admin costs capitalised 832 -

252 18,825 19,084 (259) =Operating Surplus/(Deficit) (223) 83

9,288 4,581 4,579 2 Depreciation 9,288 -

22 - - - Other Non Cash Items 22 -

9,310 4,581 4,579 2 Plus Non Cash Items in Operating Surplus/(Deficit) 9,310 -

9,563 23,406 23,663 (258) =Funds Generated from Operating Activities 9,087 83

3,524 5,007 5,978 (971) Amounts Received for New/Upgraded Assets 6,608 3,500 15

357 40 79 (39) Proceeds from Disposal of Assets 1,396 -

3,881 5,047 6,057 (1,010) Plus Funds Sourced from Capital Activities 8,005 3,500

(7,916) (3,431) (2,392) (1,039) Capital Expenditure on Renewal and Replacement (9,386) -

(14,975) (7,588) (7,302) (286) Capital Expenditure on New and Upgraded Assets (22,565) (2,971) 16

(22,891) (11,019) (9,694) (1,324) Less Total Capital Expenditure (31,951) (2,971)

203 193 189 4 Plus:Repayments of loan principal by sporting groups 203 -

203 193 189 4 Plus/(less) funds provided (used) by Investing Activities 203 -

(9,244) 17,628 20,215 (2,588) = FUNDING SURPLUS/(REQUIREMENT) (14,656) 612

Funded by

- 862 862 - Increase/(Decrease) in Cash & Cash Equivalents (1,962) -

- 16,298 18,886 (2,588) Non Cash Changes in Net Current Assets 2,886 -

(10,190) - - - Less: Proceeds from new borrowings (13,641) 612

947 467 467 - Plus: Principal repayments of borrowings 947 -

(9,244) 17,628 20,215 (2,588) =Funding Application/(Source) (14,656) 612

City of Holdfast Bay

Municipal Funds Statement as at December 2019

Attachment 1

Note 1 – Administrative Services - $9,000 unfavourable

Emergency Services Levy higher than originally budgeted for.

Note 2 – FAG/R2R Grants - $73,000 favourable

Additional Roads to Recovery grant funding received in advance – program funding to be reduced by equivalent amount in future years of the program.

Note 3 – Financial Services - $19,000 favourable

Positive cash flow has resulted in additional forecast interest on investments.

Note 4 – Financial Services-Interest on Borrowings - $18,000 favourable

Due to the positive cash flow there has been no requirement to date for Council to borrow, resulting in a saving on budgeted interest costs.

Note 5 – General Rates - $36,000 unfavourable

Final Natural Resources Management Levy higher than budgeted for ($22,000), successful rate revaluation objections above the normal average ($24,000), offset by additional revenue for fines on rate arrears ($10,000).

Note 6 – Governance & Risk - $20,000 unfavourable

Costs associated with the transfer of Council’s records to a different storage facility and provider which will result in cheaper operating costs going forward ($15,000) and an increase in the fee for membership of the Murray Darling Association ($4,000).

Note 7 – Community Events - $10,000 unfavourable

Reduced State grant funding for New Year’s Eve celebrations.

Note 8 – City Regulation - $12,000 ($30,000 favourable & $19,000 reallocation)

Additional revenue raised from on-street car parking ($30,000) and the reallocation of budget from Infrastructure Maintenance for the security and concierge service at Glenelg taxi rank ($19,000) - see note 12.

Note 9 – Commercial – Recreational Clubs Leases - $116,000 reallocation

Reallocation of Encroachment Permit Fees budget from Development Services - see note 10.

Attachment 1

Note 10 – Development Services - $86,000 ($30,000 favourable & $116,000 reallocation)

Saving on legal fees due to no planning appeals submitted to date ($40,000) offset by lower planning fees received ($10,000). Reallocation of Encroachment Permit Fees budget to Commercial Leases ($116,000) - see note 9.

Note 11 – Environmental Services - $4,000 reallocation

Reallocation of budgets within Environmental Services and Waste Management (see note 14) with a net increase of $1,000 - including savings from the Textile Project used to provide more resources for the Food to Green Waste program.

Note 12 – Infrastructure Maintenance - $19,000 reallocation

Reallocation of budget to City Regulation for the security and concierge service at Glenelg taxi rank - see note 8.

Note 13 – Public Spaces - $154,000 favourable

Refund of $203,710 received from SA Power Networks on previous public lighting payments, plus interest, in accordance with the Australian Energy Regulator’s order dated 26 November 2019. This refund is a result of legal action taken by the LGA on behalf of SA councils. A provision of $50,000 has been made for as yet unknown legal costs associated with this claim.

Note 14 – Waste Management - $170,000 ($165,000 unfavourable & $5,000 reallocation)

An additional $165,000 is required for waste disposal costs due to an increase in the EPA Levy of $10 from 1 July 2019 and a further rise of $30 from 1 January 2020 to $140 a tonne. Plus a reallocation of budgets within Environmental Services and Waste Management (see note 11) with a net increase of $1,000 - including savings from the Textile Project used to provide more resources for the Food to Green Waste program.

Note 15 – Amounts Received for New/Upgraded Assets - $3,500,000 favourable

$500,000 - unsuccessful grant application for the Wigley Reserve Playspace project. The corresponding expenditure budget has also been reduced – see note 16.

$1,000,000 – Stormwater Management Authority grant for the Stormwater Management Plan Implementation project no longer to be received. The corresponding expenditure budget has also been reduced – see note 16.

$5,000,000 – Department of Infrastructure Transport Cities & Regional Development funding for Stage 2 of the Brighton Oval Masterplan (Council resolution C121119/1674). A corresponding expenditure budget has been created – see note 16.

Attachment 1

Note 16 – Capital Expenditure on New and Upgraded Assets - $2,971,000 unfavourable

$5,000,000 – Stage 2 of the Brighton Oval Masterplan funded from a Federal Government grant and approved by Council (Council resolution C121119/1674) – see note 15.

$1,594,270 – a reduction in the Stormwater Management Plan Implementation budget to match planned works and the loss of external grant funding – see note 15.

$500,000 – reduction in the Wigley Reserve Playspace project expenditure budget due to unsuccessful grant application – see note 15. Council approved the $500,000 needed to complete this project to be included in the 2020/21 budget (Council resolution C121119/1667).

$50,000 – traffic management study and trial installation at King Street and King GeorgeAvenue (Council resolution C101219/1700).

$15,000 – upgrade of Glenelg District Cricket Club practice nets (Council resolutionC101219/1701).

Attachment 1

2019-20 2019-20Original Adopted Actual Variance AdoptedBudget Forecast Forecast$'000 $'000 $'000 $'000 $'000

(832) - - - Full Cost Attribution (832)

(660) (301) (154) (148) Information Technology (660)

- (27) (8) (19) Commercial and Economic Enterprises (27)

(95) (55) (61) 6 Brighton Library (95)

(120) - - - Community Bus (120)

- - (12) 12 Sport and Recreation (629)

(3) - - - Community Loop Bus -

(10) (5) - (5) Depot and Stores (10)

(780) (164) (164) - Machinery Operating (985)

(1,334) (950) (373) (577) Road Construction and Re-seal Program (1,334)

- (43) (43) - Car Park Construction (43)

(393) (299) (149) (150) Footpath Program (433)

(2,667) (263) (291) 28 Stormwater Drainage Program (3,004)

(295) (153) (171) 18 Traffic Control Construction Program (523)

- (5) (5) (1) Signage Program (5)

(1,152) (805) (635) (170) Kerb and Water Table Construction Program (1,175)

(40) (25) (50) 25 Other Transport - Bus Shelters etc. (55)

(9,908) (4,563) (4,503) (60) Reserve Improvements Program (12,358)

(1,883) (795) (913) 118 Land, Buildings and Infrastructure Program (3,141)

(2,615) (113) (69) (43) Streetscape Program (3,885)

(102) (2,452) (2,094) (358) Foreshore Improvements Program (2,532)

- (2) - (2) Caravan Park - General (104)

(22,891) (11,019) (9,694) (1,324) Total (31,951)


Capital Expenditure Summary by Budget Item to December 2019

Year to Date

Attachment 1

2019-20 2019-20

Original Adopted Actual Variance Adopted

Budget Forecast YTD Forecast

$'000 $'000 $'000 $'000 $'000 Note

3,970 1,757 1,929 (172) User Charges 3,527 1

10,339 5,189 5,238 (49) Operating Grants and Subsidies 10,340

491 247 196 51 Investment Income 491

3,074 1,182 1,356 (174) Reimbursements 2,410 1

1,753 1,417 1,565 (148) Other Income 2,860 1

19,627 9,791 10,285 (493) Operating Revenue 19,627

(13,915) (6,754) (6,803) 49 Employee Costs - Salaries & Wages (13,494) 2

(4,591) (2,444) (3,258) 814 Materials, contracts and other expenses (5,012) 3

(125) (63) (35) (27) Finance Charges (125)

(1,177) (577) (604) 27 Depreciation (1,177)

(19,808) (9,837) (10,700) 863 Less Operating Expenditure (19,808)

(180) (46) (416) 370 =Operating Surplus/(Deficit) (180)

1,177 577 604 (27) Depreciation 1,177

128 64 88 (24) Provisions 128

1,305 641 692 (51) Plus Non Cash Items in Operating Surplus/(Deficit) 1,305

1,124 596 277 319 =Funds Generated from Operating Activities 1,124

(844) (173) (169) (4) Capital Expenditure on New and Upgraded Assets (844)

(844) (174) (169) (5) Less Total Capital Expenditure (844)

280 421 108 313 = Funding SURPLUS/(REQUIREMENT) 280

Funded by

280 421 108 313 Increase/(Decrease) in Cash & Cash Equivalents 280

280 421 108 313 =Funding Application/(Source) 280

Alwyndor Aged CareFunds Statement as at 31 December 2019

Year to Date

Attachment 1

Alwyndor Aged Care – Notes December 2019

1 User Charges, Reimbursement & Other Income

There has been a steady increase of revenue across User Charges, Reimbursement and Other Income which is due to more customers transferring to a higher level of Consumer Direct Packages within the Home Support business unit.

2 Employee costs – salaries and wages Employee costs are higher than budget due to an increase in training (requiring replacement shifts) and exit entitlements which were not included in the original budget assumptions.

3 Materials, contracts and other expenses The overspend of $814K is due to the following: - Agency costs $491K - Brokered services $140K - Accommodation, maintenance and utilities $88K - Professional fees $93K

Agency expenses are more than budgeted of which $363K relates to accreditation. Although this is a significant increase from budget the forecasted costs for Agency are less than the expenditure from last financial year.

Brokered services relate to Consumer Directed Care Packages. The costs offset the increase in reimbursement income.

Accommodation costs are high due to an increase in running costs over the last 18 months. The increase in running costs were not realised until after the budget was set.

Professional fees have increased due to the engagement of consultants earlier in the year to review and assist with the accreditation.

Attachment 1


Municipal Funds Statement as at December 2019

YTD Revised Actual

Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget YTD

$,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000

Administrative Services (24) (32) (195) (209) (49) (45) (40) (39) (41) (43) (63) (58) (412) (427)

FAG/R2R Grants - - 137 141 - - - - 437 514 - - 574 655

Financial Services (32) (42) (250) (249) (64) (77) (60) (25) (70) (53) (61) (66) (537) (513)

Financial Services-Depreciation - - - - (2,340) (2,289) - - - - (2,241) (2,290) (4,581) (4,579)

Financial Services-Interest on Borrowings 62 66 (3) (4) 1 1 (22) (4) (216) (214) (68) (68) (247) (224)

General Rates 36,340 36,483 (319) (333) 167 22 2 - (316) (323) 20 9 35,894 35,859

Governance & Risk (219) (298) (149) (149) (50) (39) (192) (174) (222) (187) (50) (41) (883) (889)

Human Resources (6) (63) (81) (52) (89) (98) (32) (40) (63) (82) (72) (76) (342) (410)

Strategy & Innovation (780) (352) (224) (882) (240) (157) (244) (181) (139) (165) (235) (211) (1,863) (1,948)

Business Development (133) (24) 19 (74) (58) (28) (38) (47) (41) (61) (48) (40) (299) (274)

Community Development (37) (47) (86) (75) (66) (70) (70) (84) (61) (73) (118) (92) (438) (440)

Community Engagement Admin (42) (35) (32) (23) (33) (23) (20) (25) (27) (25) (22) (20) (176) (152)

Community Events (59) (25) (54) (74) (55) (48) (1) (96) (80) (70) (70) (13) (319) (326)

Community Services Administration (16) (17) (33) (35) (29) (30) (22) (24) (22) (27) (30) (34) (151) (168)

Community Transport (12) (9) (21) (17) (11) (10) (13) (11) (13) (11) (13) (10) (82) (69)

Community Wellbeing 183 179 (96) (99) (69) (69) 130 154 (68) (105) (71) (64) 9 (4)

Customer Service (31) (32) (62) (57) (55) (41) (42) (41) (43) (50) (54) (37) (287) (257)

Jetty Road Mainstreet (102) 529 593 (76) (91) (43) (67) (62) (28) (96) (80) (35) 226 218

Library Services (90) (98) (185) (182) (129) (125) (21) 15 (88) (125) (139) (116) (653) (630)

SA HACC 72 57 (17) 15 (13) (10) 57 50 (30) (10) (15) 49 53 150

Tourism & Marketing Admin (19) (23) (37) (36) (25) (25) (33) (24) (24) (24) (29) (26) (167) (158)

Asset Management (64) (72) (114) (131) (143) (58) (158) (176) (144) (158) (134) (117) (758) (712)

Assets and City Services (76) (67) (150) (139) (134) (102) (97) (140) (106) (96) (131) (125) (693) (669)

Cemeteries - 13 3 13 (5) 10 11 24 19 6 (3) 15 24 81

City Regulation 32 7 2 99 77 31 156 191 92 101 43 14 402 443

Commercial - Brighton Caravan Park 87 93 (36) (143) - 24 50 136 84 90 101 107 286 307

Commercial - Partridge House 20 17 (7) (11) (6) (3) 5 11 - 5 (1) (1) 10 17

Commercial - Recreational Clubs Leases 31 31 30 23 23 29 21 32 28 25 18 15 152 154

Development Services (28) (23) (60) (47) (71) (59) (59) (75) (31) (8) (80) (63) (330) (276)

Environmental Services (28) 9 (50) (41) (62) (59) (58) (70) (90) (94) (65) (72) (352) (326)

Infrastructure Maintenance (33) (25) (89) (85) (41) (44) (45) (84) (40) (28) (121) (104) (369) (369)

Property Maintenance - (3) - - (3) - - - - - (3) (1) (6) (4)

Public Spaces (506) (550) (600) (547) (543) (556) (649) (648) (480) (532) (384) (463) (3,163) (3,295)

Waste Management (46) (78) (325) (278) (342) (309) (318) (295) (331) (325) (333) (394) (1,697) (1,680)

=Operating Surplus/(Deficit) 34,443 35,568 (2,491) (3,759) (4,550) (4,301) (1,869) (1,751) (2,157) (2,245) (4,551) (4,428) 18,825 19,084

Depreciation - - - - 2,340 2,289 - - - - 2,241 2,290 4,581 4,579

Plus Non Cash Items in Operating Surplus/(Deficit) - - - - 2,340 2,289 - - - - 2,241 2,290 4,581 4,579

=Funds Generated from Operating Activities 34,443 35,568 (2,491) (3,759) (2,210) (2,012) (1,869) (1,751) (2,157) (2,245) (2,310) (2,137) 23,406 23,663

Amounts Received for New/Upgraded Assets 36 2,122 1,900 - - 2,855 3,071 - - 1,000 - - 5,007 5,978

Proceeds from Disposal of Assets - - - - - - 39 40 - 39 1 - 40 79

Plus Funds Sourced from Capital Activities 36 2,122 1,900 - - 2,855 3,110 40 - 1,039 1 - 5,047 6,057

Capital Expenditure on Renewal and Replacement (168) (62) (215) (171) (521) (247) (1,027) (416) (939) (815) (560) (680) (3,431) (2,392)

Capital Expenditure on New and Upgraded Assets (52) (1,011) (1,978) (1,044) (1,149) (643) (1,282) (1,289) (2,082) (989) (1,045) (2,326) (7,588) (7,302)

Less Total Capital Expenditure (220) (1,074) (2,193) (1,215) (1,670) (890) (2,309) (1,705) (3,022) (1,804) (1,605) (3,006) (11,019) (9,694)

Plus:Repayments of loan principal by sporting groups - - 3 - 4 4 184 183 2 2 - - 193 189

Plus/(less) funds provided (used) by Investing Activities - - 3 - 4 4 184 183 2 2 - - 193 189

= FUNDING SURPLUS/(REQUIREMENT) 34,259 36,617 (2,781) (4,975) (3,876) (42) (883) (3,233) (5,177) (3,008) (3,914) (5,143) 17,628 20,215

Funded by

Increase/(Decrease) in Cash & Cash Equivalents 1,237 1,237 908 908 1,138 1,138 (2,196) (2,196) (774) (774) 549 549 862 862

Non Cash Changes in Net Current Assets 33,010 35,367 (3,724) (5,918) (5,016) (1,183) 1,297 (1,052) (4,619) (2,450) (4,649) (5,878) 16,298 18,886

Plus: Principal repayments of borrowings 12 12 34 34 3 3 15 15 216 216 186 186 467 467

=Funding Application/(Source) 34,259 36,617 (2,781) (4,975) (3,876) (42) (883) (3,233) (5,177) (3,008) (3,914) (5,143) 17,628 20,215

November DecemberJuly August September October

Attachment 1

Attachment 2


PROJECTED INCOME STATEMENT

FOR THE YEAR ENDED 30TH JUNE 2020 - MUNICIPAL FUNDS

2019-20 YTD 2019-20 Proposed 2019-20

ORIGINAL ACTUAL Adopted Forecast Proposed

BUDGET @31/12/19 Forecast Adjustments Forecast

$ $ REVENUES $ $ $

35,222,300 35,120,804 Rates - General 35,222,300 (14,500) 35,207,800

578,088 578,076 Rates - Jetty Road Glenelg 578,088 - 578,088

71,750 71,749 Rates - Patawalonga Marina 71,750 - 71,750

1,280,500 1,306,860 Rates - NRM Levy 1,280,500 - 1,280,500

2,298,430 1,289,545 Statutory Charges 2,298,430 32,000 2,330,430

4,137,639 1,640,553 User Charges 4,137,639 1,219 4,138,858

2,884,766 1,538,587 Operating Grants & Subsidies 2,884,766 91,593 2,976,359

84,400 75,149 Investment Income 84,400 20,000 104,400

711,795 275,095 Reimbursements 711,795 205,965 917,760

564,661 378,539 Other 564,661 (4,032) 560,629

230,000 - Share of profit - joint ventures 230,000 - 230,000

48,064,329 42,274,957 TOTAL REVENUES 48,064,329 332,245 48,396,574

EXPENSES

18,284,527 8,353,098 Employee Costs 18,284,527 (152,135) 18,132,392

20,410,090 10,030,690 Materials, contracts and other expenses 20,885,190 419,760 21,304,950

661,643 227,725 Finance Charges 661,643 (18,000) 643,643

9,288,000 4,579,244 Depreciation 9,288,000 - 9,288,000

( 832,307) - Less full cost attribution (832,307) - (832,307)

47,811,953 23,190,757 TOTAL EXPENSES 48,287,053 249,625 48,536,678

252,376 19,084,200 Operating Surplus/(Deficit) - Before Capital Revenue (222,724) 82,620 (140,104)

3,524,000 5,977,825 Amounts specifically for new or upgraded assets 6,608,000 3,500,000 10,108,000

3,776,376 25,062,025 NET SURPLUS/(DEFICIT) 6,385,276 3,582,620 9,967,896


PROJECTED BALANCE SHEET

AS AT 30TH JUNE 2020 - MUNICIPAL FUNDS

2019-20 YTD 2019-20 Proposed 2019-20

ORIGINAL Adopted Forecast Proposed


$ $ $ $ $

CURRENT ASSETS

( 306,714) 6,354,477 Cash and cash equivalents 629,701 - 629,701

2,093,034 17,249,265 Trade and Other Receivables 2,281,000 - 2,281,000

10,000 9,394 Inventory 9,000 - 9,000

1,796,320 23,613,136 TOTAL CURRENT ASSETS 2,919,701 - 2,919,701

NON-CURRENT ASSETS

1,287,569 1,301,222 Financial Assets 1,098,034 - 1,098,034

3,072,000 2,944,926 Equity accounted investments-Council businesses 2,945,000 - 2,945,000

713,402,899 683,175,553 Land, Infrastructure, Property, Plant & Equipment 699,407,493 2,970,730 702,378,223

717,762,468 687,421,701 TOTAL NON-CURRENT ASSETS 703,450,527 2,970,730 706,421,257

719,558,788 711,034,837 TOTAL ASSETS 706,370,228 2,970,730 709,340,958

CURRENT LIABILITIES

3,721,000 4,042,018 Trade and Other Payables 3,709,000 - 3,709,000

1,130,000 532,398 Borrowings 1,000,000 - 1,000,000

2,837,425 1,513,275 Short-term Provisions 2,679,185 - 2,679,185

7,688,425 6,087,691 TOTAL CURRENT LIABILITIES 7,388,185 - 7,388,185

NON-CURRENT LIABILITIES

24,407,131 11,460,090 Long-term Borrowings 24,154,767 (611,890) 23,542,877

311,000 297,229 Long-term Provisions 310,000 310,000

24,718,131 11,757,319 TOTAL NON-CURRENT LIABILITIES 24,464,767 (611,890) 23,852,877

32,406,556 17,845,010 TOTAL LIABILITIES 31,852,952 (611,890) 31,241,062

687,152,232 693,189,827 NET ASSETS 674,517,276 3,582,620 678,099,896

EQUITY

179,916,232 197,487,012 Accumulated Surplus 178,804,276 3,582,620 182,386,896

507,236,000 495,702,815 Asset Revaluation Reserve 495,713,000 - 495,713,000

687,152,232 693,189,827 TOTAL EQUITY 674,517,276 3,582,620 678,099,896

Attachment 2


PROJECTED STATEMENT OF CHANGES IN EQUITY


2019-20 YTD 2019-20 Proposed 2019-20



$ $ ACCUMULATED SURPLUS $ $ $

176,139,856 172,424,987 Balance at beginning of period - 172,419,000

3,776,376 25,062,025 Net Surplus/(Deficit) 6,385,276 3,582,620 9,967,896

- - Transfers from reserves - -

179,916,232 197,487,012 Balance at end of period 6,385,276 3,582,620 182,386,896

507,236,000 495,702,815 ASSET REVALUATION RESERVE 495,713,000 - 495,713,000

- - MUNICIPAL RESERVES - - -

507,236,000 495,702,815 TOTAL RESERVES CLOSING BALANCE 495,713,000 - 495,713,000

687,152,232 693,189,827 TOTAL EQUITY 502,098,276 3,582,620 678,099,896


PROJECTED BUDGETED STATEMENT OF CASH FLOWS


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

(OUTFLOWS)

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

48,064,329 32,960,368 Operating Receipts 48,064,329 332,245 48,396,574

Payments

( 37,840,125) ( 22,963,032) Operating payments to suppliers and employees (38,315,225) (249,625) (38,564,850)

( 661,643) ( 227,725) Finance Payments (661,643) (661,643)

9,562,561 9,769,611 NET CASH PROVIDED BY OPERATING ACTIVITIES 9,087,461 82,620 9,170,081

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

3,524,000 1,000,000 Grants specifically for new or upgraded assets 3,723,000 3,500,000 7,223,000

357,250 39,091 Sale of replaced assets 357,250 357,250

- 40,000 Sale of surplus assets 1,039,090 1,039,090

202,966 189,333 Repayments of loans (principal) by community groups 202,966 202,966

Payments

( 6,867,895) ( 2,391,865) Expenditure on renewal/replacement of assets (7,564,690) (7,564,690)

( 16,022,679) ( 7,302,405) Expenditure on new/upgraded assets (24,387,143) (2,970,730) (27,357,873)

( 18,806,358) ( 8,425,846) NET CASH (USED IN) INVESTING ACTIVITIES (26,629,527) 529,270 (26,100,257)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

10,190,397 - Proceeds from Borrowings/CAD - External 13,641,367 (611,890) 13,029,477

Payments

( 946,600) ( 467,288) Repayments of Borrowings/CAD - External (946,600) (946,600)

- Aged Care facility Deposits - Net Movement

9,243,797 ( 467,288) NET CASH PROVIDED BY FINANCING ACTIVITIES 12,694,767 (611,890) 12,082,877

- 876,477 NET INCREASE (DECREASE) IN CASH HELD ( 4,847,299) - (4,847,299)

CASH AND CASH EQUIVALENTS AT BEGINNING OF

( 306,714) 5,478,000 REPORTING PERIOD 5,477,000 5,477,000

CASH AND CASH EQUIVALENTS AT END OF

( 306,714) 6,354,477 REPORTING PERIOD 629,701 - 629,701

-

RECONCILATION OF INCOME STATEMENT TO BUDGETED STATEMENT OF CASH FLOWS


3,776,376 25,062,025 SURPLUS FROM INCOME STATEMENT 6,385,276 3,582,620 9,967,896

NON-CASH ITEMS IN INCOME STATEMENT

9,288,000 4,579,244 Depreciation 9,288,000 9,288,000

22,185 ( 18,871,658) Increase in provisions/receivables - nett 22,185 (2,862,815)

9,310,185 ( 14,292,414) TOTAL NON-CASH ITEMS 9,310,185 - 6,425,185

CASH ITEMS NOT IN INCOME STATEMENT

( 22,890,574) ( 9,694,270) Capital Expenditure (31,951,833) (2,970,730) (34,922,563)

( 946,600) ( 467,288) Loan Repayments - External (946,600) - (946,600)

10,190,397 - Proceeds from Borrowings - External 13,641,367 (611,890) 13,029,477

202,966 189,333 Repayments of loans (principal) by community groups 202,966 - 202,966

357,250 79,091 Proceeds from Disposal of Assets 1,396,340 - 1,396,340

( 13,086,561) ( 9,893,134) TOTAL CASH ITEMS (17,657,760) (3,582,620) (21,240,380)

NET INCREASE/(DECREASE)

- 876,477 IN CASH AND CASH EQUIVALENTS (1,962,299) - (4,847,299)

Attachment 2


PROJECTED SUMMARY OF OPERATING AND CAPITAL INVESTMENT ACTIVITIES


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

48,064,329 42,274,957 Operating Revenues 48,064,329 332,245 48,396,574

( 47,811,953) ( 23,190,757) less Operating Expenses (48,287,053) (249,625) (48,536,678)

252,376 19,084,200 Operating Surplus/(Deficit) before Capital Amounts (222,724) 82,620 (140,104)

Less net outlays on Existing Assets

6,867,895 2,391,865 Capital Expenditure on renewal & replacement of existing assets 7,564,690 - 7,564,690

( 9,288,000) ( 4,579,244) Less Depreciation (9,288,000) - (9,288,000)

( 2,420,105) ( 2,187,379) (1,723,310) - (1,723,310)

Less outlays on New and Upgraded Assets

16,022,679 7,302,405 Capital Expenditure on new & upgraded assets 24,387,143 2,970,730 27,357,873

( 3,524,000) ( 5,977,825) Less amounts received for for new & upgraded assets (6,608,000) (3,500,000) (10,108,000)

12,498,679 1,324,580 17,779,143 (529,270) 17,249,873

( 9,826,198) 19,946,999 Net lending/(borrowing) for financial year (16,278,557) 611,890 (15,666,667)

PROJECTED FINANCIAL INDICATORS


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

OPERATING SURPLUS/(DEFICIT) - BEFORE CAPITAL AMOUNTS

252,376 19,084,200 ( 222,724) 82,620 ( 140,104)

OPERATING SURPLUS RATIO

(Operating surplus/(deficit) before capital amounts as % of total operating revenue)

0.5% 45.1% -0.5% NA -0.3%

NET FINANCIAL LIABILITIES - (Total liabilities less financial assets)

29,025,953 ( 7,059,954) 27,844,217 ( 611,890) 27,232,327

NET FINANCIAL LIABILITIES RATIO

(Total liabilities less financial assets as % of total operating revenue)

60% -17% 58% NA 56%

INTEREST COVER RATIO

(Net interest expense as % of total operating revenue less investment income)

1.2% 0.4% 1.2% NA 1.1%

ASSET SUSTAINABILITY RATIO

(Capital expenditure on renewal/replacement of existing assets, excluding new capital expenditure

as % of asset management plan)

127% 42% 133% NA 133%

Attachment 2


PROJECTED INCOME STATEMENT - ALWYNDOR

FOR THE YEAR ENDED 30TH JUNE 2020

2019-20 YTD 2019-20 Proposed 2019-20



$ $ REVENUES $ $ $

3,970,562 1,928,978 User Charges 3,970,562 3,970,562

10,339,428 5,238,001 Operating Grants & Subsidies 10,339,428 10,339,428

490,650 196,382 Investment Income 490,650 490,650

3,073,592 1,356,178 Reimbursements 3,073,592 3,073,592

1,753,378 1,565,014 Other 1,753,378 1,753,378

19,627,610 10,284,553 TOTAL REVENUES 19,627,610 - 19,627,610

EXPENSES

13,915,273 6,802,644 Employee Costs 13,915,273 13,915,273

4,590,834 3,258,075 Materials, contracts and other expenses 4,590,834 4,590,834

125,000 35,273 Finance Charges 125,000 125,000

1,176,579 604,122 Depreciation 1,176,579 1,176,579

19,807,686 10,700,114 TOTAL EXPENSES 19,807,686 - 19,807,686

( 180,076) ( 415,561) Operating Surplus/(Deficit) - Before Capital Revenue (180,076) - (180,076)

( 180,076) ( 415,561) NET SURPLUS/(DEFICIT) (180,076) - (180,076)


PROJECTED BALANCE SHEET - ALWYNDOR

AS AT 30TH JUNE 2020

2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

CURRENT ASSETS

20,775,333 23,251,711 Cash and cash equivalents 20,361,982 20,361,982

765,559 1,607,332 Trade and Other Receivables 962,876 962,876


NON-CURRENT ASSETS

39,562,753 38,929,440 Land, Infrastructure, Property, Plant & Equipment 39,093,254 39,093,254

39,562,753 38,929,440 TOTAL NON-CURRENT ASSETS 39,093,254 - 39,093,254

61,103,645 63,788,483 TOTAL ASSETS 60,418,112 - 60,418,112

CURRENT LIABILITIES





128,440 121,912 Provisions 121,912 - 121,912

128,440 121,912 TOTAL NON-CURRENT LIABILITIES 121,912 - 121,912

36,717,876 39,724,704 TOTAL LIABILITIES 36,118,848 - 36,118,848

24,385,769 24,063,779 NET ASSETS 24,299,264 - 24,299,264

EQUITY

8,900,758 8,578,768 Accumulated Surplus 8,814,253 8,814,253

9,070,657 15,485,011 Asset Revaluation Reserve 9,070,657 9,070,657

6,414,354 Other Reserves 6,414,354 6,414,354

24,385,769 24,063,779 TOTAL EQUITY 24,299,264 - 24,299,264

-


PROJECTED STATEMENT OF CHANGES IN EQUITY- ALWYNDOR


2019-20 YTD 2019-20 Proposed 2019-20



$ $ ACCUMULATED SURPLUS $ $ $

9,080,834 8,994,330 Balance at beginning of period - 8,994,329

( 180,076) ( 415,561) Net Surplus/(Deficit) (180,076) (180,076)

- Transfers from reserves - - -

8,900,758 8,578,769 Balance at end of period (180,076) - 8,814,253


6,414,354 6,414,354 ALWYNDOR RESERVES 6,414,354 - 6,414,354


24,385,769 24,063,780 TOTAL EQUITY 15,304,935 - 24,299,264

Attachment 2


PROJECTED BUDGETED STATEMENT OF CASH FLOWS - ALWYNDOR


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

(OUTFLOWS)


Receipts

19,627,610 10,284,553 Operating Receipts 19,627,610 19,627,610

Payments -

( 18,378,010) ( 10,060,719) Operating payments to suppliers and employees (18,378,010) (18,378,010)

( 125,000) ( 35,273) Finance Payments (125,000) (125,000)

1,124,600 188,561 NET CASH PROVIDED BY OPERATING ACTIVITIES 1,124,600 - 1,124,600


Payments

( 844,063) ( 168,803) Expenditure on renewal/replacement of assets (844,063) (844,063)

( 844,063) ( 168,803) NET CASH (USED IN) INVESTING ACTIVITIES (844,063) - (844,063)


Payments

- 3,150,508 Aged Care Facility Deposits - Net Movement

- 3,150,508 NET CASH PROVIDED BY FINANCING ACTIVITIES - - -

280,537 3,170,266 NET INCREASE (DECREASE) IN CASH HELD 280,537 - 280,537


20,494,796 20,081,445 REPORTING PERIOD 20,081,445 - 20,081,445



-



( 180,076) ( 415,561) SURPLUS FROM INCOME STATEMENT (180,076) - (180,076)


1,176,579 604,122 Depreciation 1,176,579 - 1,176,579

128,097 - Increase (decrease) in provisions - nett 128,097 - 128,097

1,304,676 604,122 TOTAL NON-CASH ITEMS 1,304,676 - 1,304,676


( 844,063) ( 168,803) Capital Expenditure (844,063) - (844,063)

- 3,150,508 Net Proceeds - Aged Care Facility Deposits -

( 844,063) 2,981,705 TOTAL CASH ITEMS (844,063) - (844,063)


280,537 3,170,266 IN CASH AND CASH EQUIVALENTS 280,537 - 280,537

-


PROJECTED SUMMARY OF OPERATING AND CAPITAL INVESTMENT ACTIVITIES - ALWYNDOR


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

19,627,610 10,284,553 Operating Revenues 19,627,610 - 19,627,610

( 19,807,686) ( 10,700,114) less Operating Expenses (19,807,686) - (19,807,686)

( 180,076) ( 415,561) Operating Surplus/(Deficit) before Capital Amounts (180,076) - (180,076)


844,063 168,803 Capital Expenditure on renewal & replacement of existing assets 844,063 - 844,063

( 1,176,579) ( 604,122) Less Depreciation (1,176,579) - (1,176,579)

( 332,516) ( 435,319) (332,516) - (332,516)

152,440 19,758 Net lending/(borrowing) for financial year 152,440 - 152,440

Attachment 2

PROJECTED FINANCIAL INDICATORS - ALWYNDOR


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $


( 180,076) ( 415,561) ( 180,076) - ( 180,076)



-0.9% -4.0% -0.9% NA -0.9%


15,176,984 14,865,661 14,793,990 NA 14,793,990



77% 145% 75% NA 75%


(Net interest expense as % of total operating revenue less NRM Levy less investment income)

-1.9% -1.6% -1.9% NA -1.9%



as % of depreciation expense)

72% 28% 72% NA 72%

Attachment 2


PROJECTED CONSOLIDATED INCOME STATEMENT


2019-20 YTD 2019-20 Proposed 2019-20



$ $ REVENUES $ $ $

35,222,300 35,120,804 Rates - General 35,222,300 ( 14,500) 35,207,800

578,088 578,076 Rates - Jetty Road Glenelg 578,088 - 578,088

71,750 71,749 Rates - Patawalonga Marina 71,750 - 71,750

1,280,500 1,306,860 Rates - NRM Levy 1,280,500 - 1,280,500

2,298,430 1,289,545 Statutory Charges 2,298,430 32,000 2,330,430

8,108,201 3,569,531 User Charges 8,108,201 1,219 8,109,420

13,224,194 6,776,588 Operating Grants & Subsidies 13,224,194 91,593 13,315,787

575,050 271,531 Investment Income 575,050 20,000 595,050

3,785,387 1,631,273 Reimbursements 3,785,387 205,965 3,991,352

2,318,039 1,943,553 Other 2,318,039 ( 4,032) 2,314,007

230,000 - Share of profit - joint ventures 230,000 - 230,000

67,691,939 52,559,510 TOTAL REVENUES 67,691,939 332,245 68,024,184

EXPENSES

32,199,800 15,155,742 Employee Costs 32,199,800 ( 152,135) 32,047,665

25,000,924 13,288,765 Materials, contracts and other expenses 25,476,024 419,760 25,895,784

786,643 262,998 Finance Charges 786,643 ( 18,000) 768,643

10,464,579 5,183,366 Depreciation 10,464,579 - 10,464,579

( 832,307) - Less full cost attribution ( 832,307) - ( 832,307)

67,619,639 33,890,871 TOTAL EXPENSES 68,094,739 249,625 68,344,364

72,300 18,668,639 Operating Surplus/(Deficit) - Before Capital Revenue ( 402,800) 82,620 ( 320,180)

3,524,000 5,977,825 Amounts specifically for new or upgraded assets 6,608,000 3,500,000 10,108,000

3,596,300 24,646,464 NET SURPLUS/(DEFICIT) 6,205,200 3,582,620 9,787,820


PROJECTED CONSOLIDATED BALANCE SHEET

AS AT 30TH JUNE 2020

2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

CURRENT ASSETS

20,468,619 29,606,188 Cash and cash equivalents 20,991,683 - 20,991,683

2,858,593 18,856,597 Trade and Other Receivables 3,243,876 - 3,243,876

10,000 9,394 Inventory 9,000 - 9,000


NON-CURRENT ASSETS

1,287,569 1,301,222 Financial Assets 1,098,034 - 1,098,034

3,072,000 2,944,926 Equity accounted investments-Council businesses 2,945,000 - 2,945,000

752,965,652 722,104,993 Land, Infrastructure, Property, Plant & Equipment 738,500,747 2,970,730 741,471,477

757,325,221 726,351,141 TOTAL NON-CURRENT ASSETS 742,543,781 2,970,730 745,514,511

780,662,433 774,823,320 TOTAL ASSETS 766,788,340 2,970,730 769,759,070

CURRENT LIABILITIES


1,130,000 532,398 Borrowings 1,000,000 - 1,000,000




24,407,131 11,460,090 Long-term Borrowings 24,154,767 (611,890) 23,542,877

439,440 297,229 Long-term Provisions 310,000 - 310,000

- 121,912 Other Non-current Liabilities 121,912 - 121,912

24,846,571 11,879,231 TOTAL NON-CURRENT LIABILITIES 24,586,679 (611,890) 23,974,789

69,124,432 57,569,714 TOTAL LIABILITIES 67,971,800 (611,890) 67,359,910

711,538,001 717,253,606 NET ASSETS 698,816,540 3,582,620 702,399,160

EQUITY

188,816,990 206,065,780 Accumulated Surplus 187,618,529 3,582,620 191,201,149

516,306,657 511,187,826 Asset Revaluation Reserve 504,783,657 - 504,783,657

6,414,354 - Other Reserves 6,414,354 - 6,414,354

711,538,001 717,253,606 TOTAL EQUITY 698,816,540 3,582,620 702,399,160

Attachment 2


PROJECTED CONSOLIDATED STATEMENT OF CHANGES IN EQUITY


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

185,220,690 181,419,317 Balance at beginning of period 181,413,329 - 181,413,329

3,596,300 24,646,464 Net Surplus/(Deficit) 6,205,200 3,582,620 9,787,820

- - Transfers from reserves - - -

188,816,990 206,065,781 Balance at end of period 187,618,529 3,582,620 191,201,149


- - MUNICIPAL RESERVES - - -

6,414,354 6,414,354 ALWYNDOR RESERVES 6,414,354 - 6,414,354


711,538,001 717,253,607 TOTAL EQUITY 698,816,540 3,582,620 702,399,160


PROJECTED CONSOLIDATED BUDGETED STATEMENT OF CASH FLOWS


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

(OUTFLOWS)


Receipts

67,691,939 43,244,921 Operating Receipts 67,691,939 332,245 68,024,184

Payments

( 56,218,135) ( 33,023,751) Operating payments to suppliers and employees ( 56,693,235) ( 249,625) ( 56,942,860)

( 786,643) ( 262,998) Finance Payments ( 786,643) - ( 786,643)

10,687,161 9,958,172 NET CASH PROVIDED BY OPERATING ACTIVITIES 10,212,061 82,620 10,294,681


Receipts

3,524,000 1,000,000 Grants specifically for new or upgraded assets 3,723,000 3,500,000 7,223,000

357,250 39,091 Sale of replaced assets 357,250 - 357,250

- 40,000 Sale of surplus assets 1,039,090 - 1,039,090


- Payments

( 7,711,958) ( 2,560,668) Expenditure on renewal/replacement of assets ( 8,408,753) - ( 8,408,753)

( 16,022,679) ( 7,302,405) Expenditure on new/upgraded assets ( 24,387,143) ( 2,970,730) ( 27,357,873)

( 19,650,421) ( 8,594,649) NET CASH (USED IN) INVESTING ACTIVITIES ( 27,473,590) 529,270 ( 26,944,320)


Receipts

10,190,397 - Proceeds from Borrowings/CAD - External 13,641,367 ( 611,890) 13,029,477

Payments

( 946,600) ( 467,288) Repayments of Borrowings/CAD - External ( 946,600) - ( 946,600)

3,150,508 Aged Care Facility Deposits - Net Movement - - -

9,243,797 2,683,220 NET CASH PROVIDED BY FINANCING ACTIVITIES 12,694,767 ( 611,890) 12,082,877

280,537 4,046,743 NET INCREASE (DECREASE) IN CASH HELD ( 4,566,762) - ( 4,566,762)







3,596,300 24,646,464 SURPLUS FROM INCOME STATEMENT 6,205,200 3,582,620 9,787,820


10,464,579 5,183,366 Depreciation 10,464,579 - 10,464,579

150,282 ( 18,871,658) Increase (decrease) in provisions - nett 150,282 - ( 2,734,718)

10,614,861 ( 13,688,292) TOTAL NON-CASH ITEMS 10,614,861 - 7,729,861


( 23,734,637) ( 9,863,073) Capital Expenditure ( 32,795,896) ( 2,970,730) ( 35,766,626)

( 946,600) ( 467,288) Loan Repayments - External ( 946,600) - ( 946,600)

10,190,397 - Proceeds from Borrowings - External 13,641,367 ( 611,890) 13,029,477


357,250 79,091 Proceeds from Disposal of Assets 1,396,340 - 1,396,340

- 3,150,508 Net Proceeds - Aged Care Facility Deposits - - -

( 13,930,624) ( 6,911,429) TOTAL CASH ITEMS ( 18,501,823) ( 3,582,620) ( 22,084,443)


280,537 4,046,743 IN CASH AND CASH EQUIVALENTS ( 1,681,762) - ( 4,566,762)

Attachment 2


PROJECTED CONSOLIDATED SUMMARY OF OPERATING AND CAPITAL INVESTMENT ACTIVITIES


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $

67,691,939 52,559,510 Operating Revenues 67,691,939 332,245 68,024,184

( 67,619,639) ( 33,890,871) less Operating Expenses ( 68,094,739) ( 249,625) ( 68,344,364)

72,300 18,668,639 Operating Surplus/(Deficit) before Capital Amounts ( 402,800) 82,620 ( 320,180)


7,711,958 2,560,668 Capital Expenditure on renewal & replacement of existing assets 8,408,753 - 8,408,753

( 10,464,579) ( 5,183,366) Less Depreciation ( 10,464,579) - ( 10,464,579)

( 2,752,621) ( 2,622,698) ( 2,055,826) - ( 2,055,826)

Less outlays on New and Upgraded Assets

16,022,679 7,302,405 Capital Expenditure on new & upgraded assets 24,387,143 2,970,730 27,357,873

( 3,524,000) ( 5,977,825) Less amounts received for for new & upgraded assets ( 6,608,000) ( 3,500,000) ( 10,108,000)

12,498,679 1,324,580 17,779,143 ( 529,270) 17,249,873

( 9,673,758) 19,966,757 Net lending/(borrowing) for financial year ( 16,126,117) 611,890 ( 15,514,227)

PROJECTED FINANCIAL INDICATORS


2019-20 YTD 2019-20 Proposed 2019-20



$ $ $ $ $


72,300 18,668,639 ( 402,800) 82,620 ( 320,180)



0.1% 35.5% -0.6% NA -0.5%


44,509,651 7,805,707 42,638,207 ( 611,890) 42,026,317



66% 15% 63% NA 62%


(Net interest expense as % of total operating revenue less investment income)

0.3% 0.0% 0.3% NA 0.3%



as % of depreciation expense)

127% 37% 123% NA 123%

Attachment 2

Attachment 3

Revenue From Cabins and Sites

Oceanview Spa Villas 53,535 56,709

Waterview Villas 142,535 140,700

Seaside Cabins 66,164 80,616

Budget Cabin - No Ensuite 22,176 6,798

Special Access Hillside Cabin 9,864 12,453

Hillside Cabins 22,627 21,111

Powered Grass Sites 126,245 144,018

Unpowered Sites 2,009 -

Premium Powered Sites 56,535 67,465

Powered Slab Sites 163,448 169,845

Beachfront Powered Grass Sites 61,035 90,618

Sea Breeze Cabins 256,523 255,489

Miscellaneous Income 13,317 26,739

996,011 1,072,561

Operational Costs

Management costs (349,016) (379,697)

Repairs and Maintenance (81,692) (34,899)

Marketing/Website (11,987) (13,152)

Site Operational Costs (8,963) -

Office Operational Costs (21,191) (32,029)

Water (10,144) (6,526)

Electricity (26,439) (23,471)

Gas (15,588) (31,008)

Insurance (5,211) (5,776)

(530,231) (526,558)

Earnings Before Interest, Tax and Depreciation (EBITD) 465,780 546,003

Depreciation (80,460) (80,460)

Earnings Before Interest and Tax (EBIT) 385,320 465,543

EBIT Margin 38.7% 43.4%

Accomodation Type

Cabins

Sites

Average Total

BRIGHTON CARAVAN PARKActual $

01/07/18 to 31/12/18

OCCUPANCY RATES

Actual $

01/07/19 to 31/12/19

55.69% 58.50%

56.65%

57.88%

40.16%

50.14%

Actual % Actual %

01/07/18 to 31/12/18 01/07/19 to 31/12/19

Attachment 3

Revenue From Functions and Room Hire

Wedding Ceremony Only 14,303 29,120

Catering - Internal 8,609 -

Funeral Service 13,607 39,290

Private Function 13,680 17,955

Corporate Meeting 1,455 -

Community Benefit Group 17,896 16,835

Equipment Hire 8,773 -

78,322 103,200

Operational Costs

Employment Costs (57,228) (54,079)

Repairs and Maintenance (13,805) (7,704)

Marketing/Website (993) (4,277)

Property Operational Costs (8,160) (6,681)

Office Operational Costs (3,685) (395)

Electricity (4,219) (4,346)

(88,090) (77,483)

Earnings Before Interest, Tax and Depreciation (EBITD) (9,767) 25,717


Earnings Before Interest and Tax (EBIT) (28,312) 7,173

EBIT Margin (36.1%) 7.0%

Event Type

Wedding *

Funeral

Community Function

Private Function

Conference/Meeting

Total Number of Events

* Wedding income received on a prepayment basis

PARTRIDGE HOUSE

NUMBER OF EVENTS BY TYPEActual No.

205

25

15

314

Actual $ Actual $

01/07/18 to 31/12/18 01/07/19 to 31/12/19

Actual No.

01/07/18 to 31/12/18 01/07/19 to 31/12/19

29

40

292

16

49

195

18

14

Attachment 3

Car Parking Revenue 50,756 51,576

Operating Costs (42,097) (44,853)

Operating Costs - Property (18,107) (25,305)

Earnings Before Interest, Tax and Depreciation (EBITD) (9,449) (18,582)


Earnings Before Interest and Tax (EBIT) (68,856) (77,990)

EBIT Margin (135.7%) (151.2%)

Car Park

Eastern Car Park - No. of Transactions

Western Car Park - No. of Transactions

Total No. of Transactions

61,669 59,237

51,916 49,633

113,585 108,870

Actual $

01/07/18 to 31/12/18 01/07/19 to 31/12/19

CAR PARK USAGEActual No. Actual No.

01/07/18 to 30/11/18 01/07/19 to 30/11/19

PARTRIDGE STREET CAR PARKActual $

Attachment 3

Attachment 4

City of Holdfast Bay - Community - Status ReportAs at: December 2019 06

$XL1_US\PPLGS\PPGL_BusinessPlan_Status.XLSX

No Update 0Yet to Start 11Complete 8On Track 28

On Watch 2Off Track 0

Total 49

Action Title Project Status Responsible Officer Start Date Due Date Rating NotesACT00802 SEATING-Concrete based timber slat park bench - Anzac

Highway/ Augusta Street, Alf Smedley Reserve & Mel Baker Reserve Glenelg North

Complete Ross Whitfield 1/08/2019 1/06/2020

n

ACT00803 SEATING-Concrete based timber slat park bench - Corner Brighton and Hartley Roads, Hartley Reserve Brighton

On Track Ross Whitfield 1/08/2019 1/06/2020

n

Bench on order, 8 - 10 week lead time for delivery.

ACT00804 SEATING-Concrete based timber slat park bench - Marine Parade, 41a Marine Parade, Walkway access to Wheatland Street Seacliff


n


ACT00805 SEATING-Metal based park bench with timber slats - Dunluce Avenue, Foreshore Brighton


n


ACT00806 SEATING-Standard metal framed timber slat picnic setting with table and 2 benches - Burnham Road, Kingston Park Coastal Reserve - Subject to progression of masterplan Kingston Park

Review Ross Whitfield 1/08/2019 1/06/2020

n

Defer this item pending review of the Kingston Park Master Plan

ACT00807 SEATING-Standard metal framed timber slat picnic setting with table and 2 benches - Wheatland Street, Foreshore Seacliff


n


ACT00808 SEATING-Standard metal framed timber slat picnic setting with table and two benches - Cygnet Court, Tarniwarra Park Glenelg North


n


ACT00809 SEATING-Timber framed (three remaining) - Brighton Road, Brighton Oval Brighton

On Track Ross Whitfield 1/11/2019 1/12/2019n

ACT00810 Bollard - Removable metal bollards Yet to Start Ross Whitfield 1/11/2019 1/12/2019n

Allocation

Community - Capital Works

Community Summary

All Projects (inc. Pillar Plans)

No Update Yet to Start Complete On Track On Watch Off Track

ACT00811 Bollard lights Yet to Start Mathew Walsh 1/11/2019 1/12/2019n

Allocation

ACT00812 Irrigation - Wigley Reserve Glenelg On Track Ross Whitfield 1/09/2019 30/06/2020n

Hydroplan engaged to design new irrigation system and develop specifications for tender.

ACT00813 Services - Water - Irrigation - Kiwanis Park North Brighton On Watch Ross Whitfield 1/09/2019 1/10/2019n

Irrigation upgrade not required. Will look to transfer funds to other projects

ACT00814 Public Reserve Lighting - further details from MW Various On Track Mathew Walsh 1/10/2019 15/04/2020n

ACT00815 OPEN SPACE FENCING Yet to Start Mathew Walsh 1/06/2020 30/06/2020n

ACT00817 PLAY-Glenelg Foreshore Playspace - Trampoline Glenelg Yet to Start Ross Whitfield 1/11/2019 1/12/2019n

ACT00818 OPEN SPACE SIGNS On Track Rajiv Mouveri 4/05/2020 30/05/2020n

ACT00819 Sporting Surfaces - Tennis court Mawson Oval Reserve Brighton On Track Rajiv Mouverin

Looking into TyreStewardship option

ACT00820 PLAY-Wattle Avenue, Wattle Reserve (Basketball ring and concrete court, volleyball nets and post) - Renewal component of new initiative Brighton

Yet to Start Rajiv Mouveri

n

Project is yet to start

ACT00821 Sporting Surfaces - Tennis court - Court Surface - Kauri Seacliff On Track Rajiv Mouveri 1/07/2019 30/11/2019n

Duratec Australia selected contractor

ACT00822 Sporting Surfaces - Tennis court - Sutherland Seacliff Complete Rajiv Mouverin

ACT00830 BUILDINGS-Glenelg Oval - Edward Rix Stand On Track Mathew Walsh 1/08/2019 31/01/2020n

Balustrade ordered, waiting on roofing quotes

ACT00831 BUILDINGS-20004 - Glenelg Library - Foreshore, Glenelg On Track Mathew Walsh 2/09/2019 30/11/2019n

Roofing works underway

ACT00832 BUILDINGS-20006 - Bay Discovery Centre & Gallery, Glenelg Town Hall

On Track Mathew Walsh 1/10/2019 29/02/2020n

Auto doors to be replaced as part of GTH Conservation project stage 1.

ACT00833 BUILDINGS-20005 - Brighton Library - 20 Jetty Road, Brighton Brighton

On Track Mathew Walsh 7/10/2019 30/11/2019n

G-force has been appointed to the project

ACT00835 BUILDINGS-Holdfast Bay Community Centre - Child Care/Kinder gym - Craft Area Hove

Yet to Start Mathew Walsh 1/01/2020 29/05/2020

n

ACT00836 Partridge House - Lighting / Waterproofing Pond On Track Mathew Walsh 1/11/2019 30/06/2020n

Lighting Upgrade - Materials on order.

Pond water proofing - project spec to be developed, delivery will be in winter months.ACT00837 BUILDINGS-20050 - Ringwood Community Centre - 14 Jetty Road,

Brighton BrightonComplete Mathew Walsh 14/10/2019 31/10/2019

n

ACT00838 BUILDINGS-20054 - Seacliff Youth Centre - 32-34 Yacca Road, Seacliff Seacliff

Yet to Start Mathew Walsh 1/04/2020 1/06/2020n

No longer required. Project completed by youth club with grant funding

ACT00839 BUILDINGS-20069 - Brighton Table Tennis Clubrooms - 3-3A Grantham Road, Somert Somerton Park

Complete Mathew Walsh 31/10/2019 29/02/2020

n

Stormwater upgrades at Brighton Table Tennis Clubrooms

ACT00840 BUILDINGS-20074 - Croquet Clubrooms - Brighton Oval, 410-422 Brighton Road, Br Brighton


Heater Replacement

ACT00841 BUILDINGS-Brighton Bowling Club Brighton On Track Mathew Walshn

External paths and paving. Stage 1 has been completed

ACT00842 BUILDINGS-Brighton Seacliff Yacht Club Seacliff Complete Mathew Walsh 4/09/2019n

Balcony

ACT00843 BUILDINGS-Brighton Tennis Club Brighton Complete Mathew Walsh 28/10/2019 16/12/2019n

Retaining wall and fencing complete.

ACT00849 BUILDINGS-20044 - Glenelg North Community Centre (Glenelg City Band) - Alison Glenelg North

Complete Mathew Walsh 1/10/2019 31/01/2020

n

A/C replacement

ACT00850 Partridge House - Air-conditioning Units 1&2 On Track Mathew Walsh 1/08/2019 30/06/2020n

Waiting on design for replacement units

ACT00851 BUILDINGS-Glenelg Oval - Greenkeepr's Shed/Equipment Shed - Security Upgrade Glenelg


ACT00864 Annual Book Replacement On Track David Lambert 1/07/2019 30/06/2020n

Annual library item replacement expenditure is on track. Standing Orders established for the financial year.

Action Title Project Status Responsible Officer Start Date Due Date Rating NotesACT00869 CARRY FORWARD - Partridge House Improvements On Track Fabienne Reilly 9/12/2019 31/01/2020

n

These carry forward funds will be used to create a bin house to hide unsightly bins at the back of the house. Design has started. Next step will be approval by GM/SLT

Action Title Project Status Responsible Officer Start Date Due Date Rating NotesACT00650 Wigley Reserve Playspace and Fitness Hub Construction On Track Matthew Rechner 1/07/2019 28/08/2020

n

Detailed designs and costings have been completed for the new Wigley Reserve Playspace and Fitness Hub to a supply and construction budget of $1,000,000. Council endorsed extra $500,000 2020/2021 capital budget at meeting on 24 October 2019 which allows for construction as per detailed designs and costings prepared. Supply and install tender open from 20 January to 11 February. Contract will be awarded by 28 February with construction to occur from April to September 2020.

ACT00651 Wattle Reserve Multi-use court upgrade Completed Matthew Rechner 3/06/2019 27/12/2019

n

Construction has now completed on the The multi-use netball and basketball court with dual sided rings. Active Communities have scheduled a school holiday event on April 22 to activate the reserve and the variety of free community activities that it has to offer.

ACT00652 Glenelg Oval Masterplan Stage 1 Holdfast Tennis Club On Track Matthew Rechner 1/07/2019 30/06/2020

n

Administration recently went to open tender for the courts, lighting and fencing. Tenders received were significantly over budget, Administration have met to discuss the best option moving forward. Swanbury Penglase presented detailed design plans to Administration and Ward Councillors on Tuesday 14 January. At this meeting, building finishes were agreed (bricks and pavers). The Clubroom tender is now currently open, with a site briefing being held on Friday 24 January

Community - Carry Forward Capital Works

Community - New Initiative

ACT00653 Mobile Digital Hub On Track David Lambert 1/07/2019 30/06/2020

n

Your View project site has been published and news feed items continue to be added.Continuing site visits of libraries who have makerspace programs to gain ideas and advice.Attended an electronics workshop to gain additional skills and knowledge.Pre planning for technology sessions continuing.Purchasing of materials continuing.63% of budget expended.

ACT00657 Aboriginal Traineeship Grant Complete Sharon Somervillen

ACT00658 Social needs and Community Infrastructure Planning and analysis report update

On Track David Lambert 1/07/2019 31/12/2019n Scoping for Social Needs Analysis is completed. Contract has been finalised and signed by both parties with

Flinders University to undertake the Social Needs Analysis.ACT00660 Dulcie Perry Reserve Playspace Redevelopment On Track Matthew Rechner 1/07/2019 30/06/2020

n

Supply and install tender awarded to Proludic. Administration worked with students from Paringa Park Primary to determine their preferred design out of the two provided concepts. Construction will occur between 20 January to 14 February 2020.

ACT00662 Brighton Cricket Club training nets upgrade NOW FUNDED IN FEDERAL GRANT

On Watch Matthew Rechner

n

Council Administration have been working closely with Tonkin, SACA and the Brighton Cricket Club to design the practice nets that meet the needs of the club and CA (Cricket Australia’s) Community Facility Guidelines. Council went to open tender in August and all tenders received exceeded the allocated budget for this project.

Council and the club have worked through various options for the project that fit within the site constraints, while also meeting the CA Community Facility Guidelines associated with the funding arrangement through the Australian Cricket Infrastructure Fund of $40,000 to install nine cricket practice pitches – six turf and three synthetic.

Due to the constraints of the existing site at the Brighton Oval Complex, it was agreed the best way forward was for Council to commence construction of the practice nets once the football/cricket club building has been demolished in July 2020. This enables the practice facility to be moved approximately 2m to the west, providing compliant run-off areas for football, while also achieving desired length for the synthetic wickets.

CA and SACA have confirmed the funding extension.

ACT00688 Access and Inclusion Strategy Stage One Implementation Yet to Start Mathew Walsh 21/10/2019 30/06/2020

n

Yet to Start

ACT00689 Bike Jump Line Design Matthew Rechner 1/07/2019 30/06/2020

n

Administration met with Mr Tim and Bill Voss on Wednesday 15 January. Tim and Bill both presented the updated concept plans for the Bike Jump Line. This was a visual presentation (via laptop) with formal electronic concept plans and project proposal due to Administration Wednesday 22 January 2020. Once Administration has received the relevant documentation, discussions will commence with DPTI with Community Engagement to follow.

ACT00694 Brighton Oval Stage 1 Completion On Track Rajiv Mouveri 15/04/2019 30/06/2020n

Construction of the first building (rugby club) is nearing completion. Construction program is on track.Construction of the Rugby building is on schedule with completion forecast for January 2020.

Action Title Project Status Responsible Officer Start Date Due Date Rating NotesACT00871 CARRY FORWARD - Cemetery Improvements Yet to Start Fabienne Reilly 9/03/2020 30/06/2020

n

Community - Carry Forward New Initiative

ACT00876 CARRY FORWARD - Holdfast Bay Community Centre Masterplan On Track Matthew Rechner 2/07/2018 30/06/2020

n

The Master Plan has been on hold after 3 concept plans were developed and consulted with all stakeholders including Elected members, YMCA and other user groups on site. Preference from YMCA is not to redevelop the site, but do incremental upgrades to each building. A Council report for 28 January will outline the status and proposed next steps.

ACT00877 CARRY FORWARD - Access & Inclusion Strategy and Five Year Action Plan

On Track Monica Du Plessis 1/11/2018 30/06/2020

n

Requested quotes from Purple Orange, Environarc & Architecture and Access. Quote obtained from Environarc . Awaiting quotes from other two providers before allocating work.

City of Holdfast Bay - Economy - Status ReportAs at: December 2019 2020 06




Total 15

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00816 Brighton Caravan Park - Gazebo of

permapine post construction comprising timber framed high pitch corrugated iron roof, paved base and lattice handrails - Kingston Crescent Seacliff

On Watch Review Mathew Walsh 1/09/2019 1/10/2020

n

Gazebo is in good condition. Project to be rescoped

ACT00847 BUILDINGS-20142 - Partridge St East Car Park Glenelg

On Track Implementation Mathew Walsh 1/10/2019 31/12/2019n

Works have been awarded to contractor - cabinets for hose reels to be installed.

ACT00852 BUILDINGS-20142 - Partridge St East Car Park Glenelg - Lighting Upgrade

Yet to Start Yet to Start Mathew Walsh 4/11/2019 30/06/2020n

ACT00860 Ticket Machines - Pay and Display On Track Implementation Adrian Hill 1/07/2019 30/06/2020n

Review machines and repairs as required

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00655 Event Attraction and Investment

FundOn Track Design Sally Heading

n

ACT00656 Event Coordinator - Position Continuation

Complete Complete Sally Headingn

Economy - Capital Works

Economy Summary

Economy - New Initiative



ACT00664 Digital Training On Track Design Ania Karzek 1/07/2019 30/06/2020

n

Information from business confidence survey will inform priority areas of digital support programs. Training programs will commence in Feb. There has been a steep increase in the percentage of businesses transacting online with 75% of all businesses doing so in 2019 compared to only 35% in 2017.

ACT00665 Small Business Development Grants On Track Implementation Ania Karzek 1/07/2019 30/06/2020

n

One Grant application was approved during December. Two grant applications have been received during December and currently being assessed. A further five grant inquiries have occurred.

ACT00666 Circular Economy Audit On Track Design Ania Karzek 1/08/2019 30/06/2020

n

Project scope has been finalised with Flinders University and work has commenced on the project. Research and mapping is occurring during Jan/Feb of Somerton Park.

ACT00667 Western Adelaide Alliance Initiatives On Track Implementation Ania Karzek 1/07/2019 30/06/2020

n

The Western Adelaide Activation Plan has been developed for the next three years. Projects have been identified in key areas focusing on health, ageing and disability, visitor economy, defence, living in the west and grown western Adelaide.

ACT00685 Glenelg Foreshore - Additional Electricity Supply

On Track Design Mathew Walsh 31/08/2019 30/06/2020n

Scoping completed with input from Event Team and CoHB Electrician. Works to progress after the event season

ACT00693 Southern Adelaide Business Advisory Services

On Track Implementation Ania Karzek 1/07/2019 30/06/2020

n

The new program commences 1 November and businesses can book an appointment with specialist advisors in the following disciplines; Digital; general advisory; HR & Workforce planning; Export & Innovation. The following link https://www.holdfast.sa.gov.au/business/southern-business-mentoring-program provides an insight to the Advisors and booking facility through Eventbrite.

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00872 Brighton Caravan Park Renewals On Track Implementation Fabienne Reilly 24/02/2020 30/06/2020 n

ACT00874 CARRY FORWARD - Brighton Caravan Park - Stage 2 investigation and design

On Track Design Fabienne Reilly 1/03/2019 30/06/2020n Scope developed with BCP operators.

Consultation with Kaurna at meeting late Oct.ACT00878 CARRY FORWARD - Shopfront Grant

18-19On Track Implementation Ania Karzek 3/09/2018 30/06/2020

n

Work has commenced on a number of shopfronts and some businesses are looking to schedule works following the peak summer season.

Economy - Carry Forward New Initiative

City of Holdfast Bay - Environment - Status ReportAs at: December 2019 2020 06




Total 26

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00800 BINS On Track Implementation Ross Whitfield 1/10/2019 1/06/2020

n

Bin locations audited. Bins ordered

ACT00823 COASTAL - Signage On Track Design Rajiv Mouverin

design work commenced

ACT00824 COASTAL - Drinking fountain - unique. Whyte Street Yet to Start Yet to Start Rajiv Mouverin

Project is yet to start.

ACT00825 COASTAL - Fencing On Track Design Rajiv Mouverin

Looking into fencing requirements

ACT00826 COASTAL - Steel Piling System - Steel rung access ladders into Lock

Yet to Start Yet to Start Rajiv Mouveri 1/12/2019 30/06/2020n

project is yet to commence

ACT00827 COASTAL - Glenelg Jetty Repairs On Track Design Rajiv Mouverin

Finalizing scope of works in preparation to send out to tender.

ACT00861 STORMWATER - Pump Station Farrell St - Confined Space GLENELG SOUTH

Complete Complete Michael de Heus 12/08/2019 24/09/2019n

ACT00862 STORMWATER - Pipes and pits - Various Locations VARIOUS

On Track Implementation Michael de Heus 21/10/2019 20/12/2019n

Seaview Drive, Barton laneways underway

ACT00863 STORMWATER - Headwall Repairs/ Replacement - Extensive damage to two coastal headwalls VARIOUS

On Track Michael de Heus 28/10/2019

n

Redesign required, Works being tendered.

Environment - Capital Works

Environment Summary



Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00654 Brighton Civic Center- Landscape Upgrade On Track Tendering Ross Whitfield 31/07/2019 30/06/2020

n

Specification developed includes changes from feedback received at October EM Workshop.Detailed design and costings for the project jave been developed. Tender process to commence Late January

ACT00669 Gully Master Plan implementation On Track Design Michael de Heus 1/07/2019 30/06/2020

n

Further consultation with stakeholders prior to implementation of infrastructure works. There has been a delay to the civil works due to a delay in changing personnel. All vegetation works are on track. The plans are currently in review to update and simplify before approval for public consultation.

ACT00670 Improve Coastal Dunes Biodiversity On Track Implementation Michael de Heus 1/07/2019 30/06/2020

n

All works are on-track except the sand drift fence which requires review.

ACT00671 Increasing tree canopy On Track Tendering Michael de Heus 8/07/2019 30/06/2020

n

It has been identified that for this budget, 100 extra trees can be purchased, planted and maintained for a year. All the streets for these additional trees have been audited and trees ordered ready for planting in winter.

ACT00672 Develop plan to increase beach width. On Track Design Michael de Heus 1/07/2019 30/06/2020

n

Staff have met with reps from Coastal Protection Board. As a result, both organisations will co-sponsor development of a Coastal Management Strategy which will include assessment of the current sand management practices, recommend future sand management options and detail priority actions to assess and repair/upgrade/replace key coastal infrastructure such as sea walls.

ACT00673 Sand groyne installation (Groynes 5 + 6) Complete Complete Michael de Heus 30/12/2019 30/04/2020

n

Project complete

ACT00674 Stormwater Management Plan Implementation On Watch Design Michael de Heus 1/07/2019 30/06/2020

n

Designs are underway. Construction has been delayed due to resource constraints following the resignation of a staff member. Discussions with Stormwater Management Authority indicate that matched funding for COHB projects is unlikley in the immediate future due to overcommittment of funds from the stormwater fund. Alternative projects are being considered.

ACT00675 Energy Audit and Program On Track Review Michael de Heus 10/06/2019 25/06/2020n

Final report received

Environment - New Initiative

ACT00676 Implement the Water Sensitive Urban Development Master Plan

On Track Implementation Michael de Heus 1/10/2019 30/04/2020n

WSUD being implemented Partridge Street, Augusta Street is being designed.

ACT00677 Convert additional street & park lighting to LED Yet to Start Yet to Start Mathew Walsh 1/11/2019 15/06/2020n

ACT00678 Continuing to support Food 2 Green Program On Track Implementation Michael de Heus 30/08/2019 30/06/2020

n

Rebates offered to both Glenleg South ($5,000) and Brighton Foodland ($10,000) for purchase of 12 months supply of compostable bags. Remaining $5000 to be spent on council issued rolls of 75

ACT00679 Develop environmental strategy On Track Implementation Michael de Heus 1/07/2019 30/06/2020

n

Community consultation happened during the month of November. A separate Kaurna consultation was held in early Jan 2020. The project is on track.

ACT00680 Additional Traffic Control Devices On Track Design Michael de Heus 10/06/2019 29/02/2020

n

Design works are underway

ACT00681 GPT cleaning On Track Implementation Ross Whitfield

n

Contracted cleansing works are underway. Young street, Wigley Reserve, Brighton Jetty, Moseley Square and Pier st GPTs are completed. Edwards Street GPT cleaning completed in December ( Per contract )

ACT00684 Accelerated footpath renewal program On Track Implementation Rajiv Mouveri 10/06/2019 30/06/2020

n

Pre-Audit footpath works completed. Audit report and programme of works from IMG completed.Best Group successful tenderer. Works are progressing. Contractors ( Best Group ) and Council's Civil maintenance team have now repaired over 475 individual defects generated via the audit.

ACT00690 Additional Dog Bag Dispensers Complete Complete Ross Whitfield 1/07/2019 30/06/2020

n

Project is now complete. All 13 additional dispensers installed and Animal Management Services are now providing the compostable bags. All dispensers also have a sticker on them to inform the public about the new bags. A social media campaign undertaken in December.

ACT00697 Additional Inspector patrols along the foreshore area On Track Implementation Adrian Hill 22/09/2019 31/03/2020

n

Communication plan developedPatrols underway.Compliance has been high. Some fines issued.

City of Holdfast Bay - Placemaking - Status ReportAs at: December 2019 2020 06




Total 115

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00702 TRANSPORT - ROAD RESEALS -Adelphi Terrace from

Anzac to Car ParkOn Track Implementation Rajiv Mouveri 1/09/2019 1/10/2019

n

ACT00703 TRANSPORT - ROAD RESEALS -Allen Terrace from Wyatt to Girdlestone

Complete Complete Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00704 TRANSPORT - ROAD RESEALS -Augusta from Miller to Merriton


ACT00705 TRANSPORT - ROAD RESEALS -Byre from Brighton to Vincent


ACT00706 TRANSPORT - ROAD RESEALS -Cedar Avenue from Edwards Street to Oleander Street


ACT00707 TRANSPORT - ROAD RESEALS -Dunrobin Road from Caroona to Verginia


ACT00708 TRANSPORT - ROAD RESEALS -Dunrobin Road from Patricia to Dorsh


ACT00709 TRANSPORT - ROAD RESEALS -Dunrobin Road from Verginia to Patricia


ACT00710 TRANSPORT - ROAD RESEALS -Dunrobin Road from Dorsh to MacArthur


ACT00711 TRANSPORT - ROAD RESEALS -Downing Street from Brighton Road to King George Avenue


Placemaking - Capital Works

Placemaking Summary



ACT00712 TRANSPORT - ROAD RESEALS -Dunbar Terrace from Fourth to Fifth


ACT00713 TRANSPORT - ROAD RESEALS -Elm Street from Curnow to Beach


ACT00714 TRANSPORT - ROAD RESEALS -Goldsworthy Crescent from Blackburn to Kibby


ACT00715 TRANSPORT - ROAD RESEALS -Kauri Parade from Wheatland to Maitland


ACT00716 TRANSPORT - ROAD RESEALS -Maitland Terrace from Yacca Road to Kauri Parade

On Track Implementation Rajiv Mouveri 1/08/2019 31/08/2019n

ACT00717 TRANSPORT - ROAD RESEALS -Margaret Avenue from Oaklands to Byre


ACT00718 TRANSPORT - ROAD RESEALS -Margaret Avenue from Quandong to Somers


ACT00719 TRANSPORT - ROAD RESEALS -Margaret Avenue from Balmoral to Quandong


ACT00720 TRANSPORT - ROAD RESEALS -Marine Parade (Seacliff) from Wheatland Street to Maitland Terrace

On Track Implementation Rajiv Mouveri 1/12/2019 31/12/2019

n

ACT00721 TRANSPORT - ROAD RESEALS -Marine Parade (Seacliff) from Young to Portland


ACT00722 TRANSPORT - ROAD RESEALS -McGlasson Avenue from Sandison to Bend South


ACT00723 TRANSPORT - ROAD RESEALS -Patawalonga Frontage from Hamilton to Anderson


ACT00724 TRANSPORT - ROAD RESEALS -Sandhurst Court from Alfreda to End

Yet to Start Rajiv Mouveri 1/03/2020 31/03/2020n

ACT00725 TRANSPORT - ROAD RESEALS -Swan Street from Coventry Street to McCoy Street


ACT00726 TRANSPORT - ROAD RESEALS -The Crescent from Brighton Road to Townsend


ACT00727 TRANSPORT - ROAD RESEALS -The Crescent from Townsend to King


ACT00728 TRANSPORT - ROAD RESEALS -Vincent Avenue from Oaklands to Byre


ACT00729 TRANSPORT - ROAD RESEALS -Wheatland from Brighton to Acacia


ACT00730 TRANSPORT - ROAD REJUVENATION- Anthoney Court from Hulbert to End


ACT00731 TRANSPORT - ROAD REJUVENATION- Banksia Court from Wattle to End


ACT00732 TRANSPORT - ROAD REJUVENATION- Gower Street from Malcolm Street to Glenloth Street


n

ACT00733 TRANSPORT - ROAD REJUVENATION- Harding Street from Stevens Street to Diagonal Road


n

ACT00734 TRANSPORT - ROAD REJUVENATION- Kent Street from West End to St Johns Row


ACT00735 TRANSPORT - ROAD REJUVENATION- Leicester Street from MacFarlane Street to Russell Street


n

ACT00736 TRANSPORT - ROAD REJUVENATION- Mattner Avenue from Moten Avenue to McCann Avenue


n

ACT00737 TRANSPORT - ROAD REJUVENATION- Mawson Close from King to House no. 5


ACT00738 TRANSPORT - ROAD REJUVENATION- McLaughlan Avenue from Margaret Avenue to Bowker Street Oval


n

ACT00739 TRANSPORT - ROAD REJUVENATION- Melbourne Street from Mary to Sturt


ACT00740 TRANSPORT - ROAD REJUVENATION- Mortimer Terrace from Ross Street to Wahroonga Avenue


n

ACT00741 TRANSPORT - ROAD REJUVENATION- Newhaven Avenue from Tod Street to Tapleys Hill Road


n

ACT00742 TRANSPORT - ROAD REJUVENATION- Renown Avenue from Gilbertson Road to Orvieto Road


n

ACT00743 TRANSPORT - ROAD REJUVENATION- Somers Court from Somers to End


ACT00744 TRANSPORT - ROAD REJUVENATION- St Leonards Court from Bagshaw Street to East End


n

ACT00745 TRANSPORT - ROAD REJUVENATION- Winston Street from Boundary Road to Bond Street


n

ACT00746 TRANSPORT - ROAD REJUVENATION- Lamington Avenue from Aboyne to Bothwell


n

ACT00747 TRANSPORT - ROAD REJUVENATION- Cornish Street from Mason Lane to Morris Street


n

ACT00748 TRANSPORT - ROAD REJUVENATION- York Street from Diagonal Road to Council Boundary


n

ACT00749 TRANSPORT - ROAD PATCHING- Downing Street from Cross to Esplanade


ACT00750 TRANSPORT - ROAD PATCHING- The Crescent from Alfreda to King George


ACT00751 TRANSPORT - ROAD PATCHING- Wheatland from Myrtle to Esplanade


ACT00752 TRANSPORT - ROAD PATCHING- Lamington Avenue from Aboyne to Bothwell


ACT00753 TRANSPORT - ROAD PATCHING- Mosely Street from High to Jetty


ACT00754 TRANSPORT - ROAD PATCHING- Pier St/ Partridge Roundabout from to


ACT00755 TRANSPORT - Road Crack Sealing On Track Implementation Rajiv Mouveri 1/11/2019 1/12/2019n

ACT00756 KERBING - Adelphi Terrace from Anzac to Car Park Complete Complete Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00757 KERBING - Allen Terrace from Wyatt to Girdlestone Complete Complete Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00758 KERBING - Augusta Street from Miller to Merriton Complete Complete Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00759 KERBING - Byre Avenue from Brighton to Vincent Complete Complete Rajiv Mouveri 1/08/2019 1/09/2019n

ACT00760 KERBING - Cedar Avenue from Edwards Street to Oleander Street


ACT00761 KERBING - Dunrobin Road from Caroona to Verginia Complete Complete Rajiv Mouveri 1/10/2019 1/11/2019n

ACT00762 KERBING - Dunrobin Road from Patricia to Dorsh Complete Complete Rajiv Mouveri 1/10/2019 1/11/2019n

ACT00763 KERBING - Dunrobin Road from Verginia to Patricia Complete Complete Rajiv Mouveri 1/10/2019 1/11/2019n

ACT00764 KERBING - Dunrobin Road from Dorsh to MacArthur Complete Complete Rajiv Mouveri 1/10/2019 1/11/2019n

ACT00765 KERBING - Downing Street from Brighton Road to King George Avenue


ACT00766 KERBING - Dunbar Terrace from Fourth to Fifth Yet to Start Yet to Start Rajiv Mouveri 1/02/2020 1/03/2020n

ACT00767 KERBING - Elm Street from Curnow to Beach Yet to Start Yet to Start Rajiv Mouveri 1/02/2020 1/03/2020n

ACT00768 KERBING - Goldsworthy Crescent from Blackburn to Kibby


ACT00769 KERBING - Maitland Terrace from Yacca Road to Kauri Parade


ACT00770 KERBING - Margaret Avenue from Oaklands to Byre Yet to Start Yet to Start Rajiv Mouveri 1/03/2020 1/04/2020n

ACT00771 KERBING - Margaret Avenue from Quandong to Somers


ACT00772 KERBING - Margaret Avenue from Balmoral to Quandong


ACT00773 KERBING - Marine Parade (Seacliff) from Wheatland Street to Maitland Terrace


ACT00774 KERBING - Marine Parade (Seacliff) from Young to Portland


ACT00775 KERBING - McGlasson Avenue from Douglas to Sandison


ACT00776 KERBING - Patawalong Frontage from Hamilton to Anderson


ACT00777 KERBING - Sandhurst Court from Alfreda to End Yet to Start Yet to Start Rajiv Mouveri 1/03/2020 1/04/2019n

ACT00778 KERBING - Swan Street from Coventry Street to McCoy Street


ACT00779 KERBING - The Crescent from Brighton Road to Townsend


ACT00780 KERBING - The Crescent from Townsend to King Complete Complete Rajiv Mouveri 1/11/2019 1/12/2019n

ACT00781 KERBING - Vincent Avenue from Oaklands to Byre Complete Complete Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00782 KERBING - Wheatland Street from Brighton to Acacia


ACT00783 KERBING - Buttrose Street from Wallace to Gower Complete Complete Rajiv Mouveri 1/01/2020 1/01/2020n

ACT00784 KERBING - Harris Street from Healesville to Diagonal


ACT00785 KERBING - General Kerb Repairs On Track Implementation Rajiv Mouveri 1/07/2019 1/05/2020n

ACT00786 KERBING - DDA Pram Ramps and Tree Inlets On Track Implementation Rajiv Mouveri 1/07/2019 1/05/2020n

ACT00787 FOOTPATH -Augusta Street Left Side Third Avenue (North) to Fourth Avenue (North)


ACT00788 FOOTPATH -Barton Avenue Right Side Strickland Road to Seaview Terrace


ACT00789 FOOTPATH -Gower Street Right Side Glenloth Street to Wyatt Street


ACT00790 FOOTPATH -Swan Street Left Side Coventy Street to McCoy Street


ACT00791 FOOTPATH -Swan Street Right Side Coventy Street to McCoy Street


ACT00792 FOOTPATH -Marine Parade Right Side Young Street to Portland Street


ACT00793 FOOTPATH -Wheatland Street Right Side Myrtle Road to Esplanade

Implementation Implementation Rajiv Mouveri 1/09/2019 1/10/2019n

ACT00795 Bus Shelters Yet to Start Yet to Start Rajiv Mouveri 1/03/2020 1/04/2020n

ACT00796 TCD Signs-Adelphi Terrace Detector Loop Adelphi Terrace


Initial investigation has been carried out. Procurement will commence in October 2019

ACT00797 TCD Signs-Streetscape Pavement Bars Various On Track Implementation Michael de Heus 1/11/2019 1/12/2019n

Linemarkers actioned to replace missing and damaged pavement bars

ACT00798 TCD Signs-Streetscape Plateau Various Yet to Start Yet to Start Michael de Heus 1/11/2019 1/12/2019n

ACT00799 TCD Signs-Streetscape Road Hump Various Yet to Start Yet to Start Michael de Heus 1/11/2019 1/12/2019n

Projects to be identified

ACT00801 CCTV - Glenelg Server Hard drives end of life replacement Glenelg

On Track Design Mathew Walsh 1/09/2019 1/06/2020n

Spec and details being finalised , project is on track. Timing needs adjusted in Tech1

ACT00828 BUILDINGS-Toilet Block, Kingston Park - Fitout Kingston Park

On Track Procurement Mathew Walsh 16/09/2019 31/12/2019n

RFQ out to market - closes on 18/10, delivery of works to follow.

ACT00844 BUILDINGS-20105 - Exeloo - Bindarra Reserve (1) Brighton


RFQ underway.

ACT00845 BUILDINGS-20119 - Exeloo - John Miller Park Somerton Park

Implementation Implementation Mathew Walsh 16/09/2019 31/12/2019n

RFQ underway.

ACT00846 BUILDINGS-20136 - Toilet Block – Glenelg - GTH Northern Walkway Glenelg

On Track Yet to Start Mathew Walsh 1/11/2019 31/01/2020n

RFQ underway.

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00865 CARRY FORWARD - KERB & WATERTABLES - DDA

Pram Ramps, VariousYet to Start Yet to Start Rajiv Mouveri 1/07/2018 30/06/2020

n

ACT00866 CARRY FORWARD - Fitouts & Fittings/Signs- Open Space Signs - Colley Reserve

On Track Tendering Rajiv Mouveri 1/07/2018 31/07/2020n

Welcome signs have been ordered-

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00661 KNCHA meetings and associated costs Implementation Implementation Jennifer Reynolds

n

KNCHA meeting was held on the 21 OctoberNumerous other meetings have been held between KNCHA and other staff in relation to the Tiati Wangkanthi Kumangka BDC exhibition, the Town Hall redevelopment and Kingston Coast Park.

Placemaking - Carry Forward Capital Works

Placemaking - New Initiative

ACT00663 Kingston Park Masterplan Review On Track Design Ania Karzek 1/07/2019 30/06/2020n

Consultation has been undertaken with key stakeholders. A brief for Masterplan design adjustments is currently under development.

ACT00682 Glenelg Town Hall External Conservation Works - Stage 2

Yet to Start Yet to Start Mathew Walsh 31/03/2020 30/06/2020

n

ACT00683 Traffic control studies On Track Implementation Michael de Heus 15/07/2019 30/06/2020

n

LATM study to investigate King George Ave and King Street congestion and provide viable solutions. Other studies as required

ACT00686 Jetty Road Glenelg Masterplan - Stage 1Construction (Chapel St Plaza and Hindmarsh Lane)

Yet to Start Yet to Start Ania Karzek 3/02/2020 29/06/2020n

ACT00691 Buffalo site - Amenity Improvements On Track Design Rajiv Mouveri 22/07/2019 30/06/2020

n

Community consultation is being undertaken for the main part of the project. In the meantime, a temporary fence installation is being planned.

ACT00695 Pedestrian Crossing – Angus Neil Reserve Esplanade Seacliff


n

Installation of the Wombat Crossing is complete except for the light poles and electrical connections.

ACT00696 Parkinson Reserve Community Space Safety Upgrade

Yet to Start Yet to Start Mathew Walsh 1/11/2019 31/05/2020

n

ACT00698 Gladstone Road Footpath Complete Complete Rajiv Mouveri 15/07/2019 29/02/2020n

ACT00700 Signage for Jetty Rd Brighton On Watch Ania Karzek 1/07/2019 10/01/2020

n

Design work and fabrication has been completed and marking out of the preferred site. Residents were informed in December of installation, however residents have tabled their concerns with the location. More investigation is required for an alternative site.

ACT00701 Support for Jetty Road Brighton Winter Solstice Activation

On Track Design Ania Karzek 1/10/2019 22/06/2020n

A sub-committee of the Jetty Rd Traders to work with the Events Team to delivery a Solstice event during the weekend of Solstice in June.

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesPlacemaking - Carry Forward New Initiative

ACT00873 CARRY FORWARD - Minda Coast Park On Track Implementation Ania Karzek 30/10/2018 31/10/2019

n

The official pathway opening ceremony was held on Sunday 20 October.

Signage Design is underway. The signage developed will include regulatory, interpretive, and directional signage. The objective with regulatory signage will be to include information such as dogs on lead, conservation area, keep to pathways etc in a consolidated format to reduce sign clutter.

Installation of CCTV and smart counters will occur in conjunction with a broader smart cities project over the next 6 or so months.

ACT00875 CARRY FORWARD - Integrated Transport Strategy On Track Implementation Ania Karzek 18/01/2018 30/06/2020

n

Origin- Destination study data collected 31 October has been compiled and is being analysed by consultants. Results expected in December are not likely until early February. The OD study results provide evidence of the nature and extent of rat-running and through-traffic which is important understanding to further inform potential ITS strategies and actions.

ACT00880 CARRY FORWARD - Detailed Design for Chapel Street Plaza and Coast Part 1&2

Complete Complete Ania Karzek 1/08/2018 1/11/2019n

Detailed design for Chapel St & Hindmarsh Lane approved by Council December 2019. Tender for construction to be released early 2020.

City of Holdfast Bay - Culture - Status ReportAs at: December 2019 2020 06




Total 14

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00829 BUILDINGS-Condition Audit Remedial

Works variousOn Track Design Mathew Walsh 1/09/2019 30/06/2020

n

Prioritised program being developed from our defect audit findings.

ACT00834 BUILDINGS-20012 - Council Depot Workshop/Administration 16-20 Seaforth Avenue Somerton Park

On Track Implementation Mathew Walsh 1/08/2019 31/03/2020

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Work on western wall replacement has started

ACT00848 BUILDINGS-Broadway Kiosk Glenelg South


Wall and render replaced.Works on track

ACT00853 Vehicle Replacement Program - Reg Services Vehicles

Design Design Rajiv Mouverin

Design commenced

ACT00854 Vehicle Replacement Program - Utility Vehicles


Vehicles on order

ACT00855 Vehicle Replacement Program - Community Bus

On Track Design Rajiv Mouverin

Design and internal consultation commenced

ACT00856 Vehicle Replacement Program - CEO Vehicle

On Track Implementation Rajiv Mouverin

On Order - Higher then expected sales has led to a backlog in production, and delay for delivery. Est delivery now February 2020

ACT00857 Desktop Replacement On Track Yvette van Berkel

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Identified Stage 2 customers requiring mobility, PO raised and hardware ordered. Expected delivery late January 2020 and then progressive laptop image builds and deployment to the business over next two months.

Culture - Capital Works

Culture Summary



ACT00858 Firewall Replacement Yet to Start Yet to Start Yvette van Berkeln

ACT00859 Switches and Wifi On Track Design Yvette van Berkeln

Network review currently underway which will provide recommendations for key actions.

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00867 CARRY FORWARD - Plant And

Equipment/ Heavy Vehicles - XKN 785 - Mitsubishi FUSO 6 CYL - City Works (Replace with 7.5T)

Complete Review Rajiv Mouveri 1/07/2018 30/06/2020

n

Flocon now in service

Action Title Project Status Project Stage Responsible Officer Start Date Due Date Rating NotesACT00659 Customer Service Strategy 2019-2021 Yet to Start Yet to Start Joanne Miller-

Robinson31/01/2019 28/12/2021

n

ACT00668 Business Transformation On Track Implementation Yvette van Berkel 1/07/2019 30/06/2020

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Information Management strategy out to leadership for final review, ECM project on target, Request Management has completed Regulatory Services mapping and will build prototype late January 2020, DXP meetings training will be delivered early February 2020.

ACT00687 Seacliff Public Toilets Upgrade Yet to Start Yet to Start Mathew Walsh 1/11/2019 31/07/2020

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Yet to Start

ACT00692 Asset Management Plan Update On Track Implementation Michael de Heus 3/06/2019 31/03/2020

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Consultant underway. Road condition data and footpath data received

Culture - Carry Forward Capital Works

Culture - New Initiative


Item No: 15.3 Subject: REVITALISATION OF OLD BUFFALO SITE – ENGAGEMENT PHASE 1 Date: 11 February 2020 Written By: Youth and Recreation Coordinator General Manager: Community Services, Ms M Lock

SUMMARY The recent removal of the HMS Buffalo replica from Wigley Reserve created an opportunity for this space to be reinvigorated and repurposed for community use. Phase one of the engagement was conducted between 29 November to 19 December 2019, seeking initial feedback from the community and key stakeholders about how they would like to use this space in the future. The key themes from this engagement are included in this report. Administration would like to inform Council of the phase one engagement findings and the new initiative submission that has been incorporated as part of the draft 2020/21 annual business plan. The new initiative requests carrying forward a portion of the 2019/2020 Buffalo project budget to proceed with the creation of a range of concept designs to share with the community during phase two of engagement and inform the develop of detailed designs and costings for construction.

RECOMMENDATION 1. That Council notes the findings from phase one of community engagement; 2. That Council endorses Administration to submit a funding application for the DPTI

“Places for People” grant to receive matched funding for development of concept and detail designs ‐ $75,000; and

3. That Council notes a new initiative has been submitted for consideration, as part of

the draft 2020/21 annual budget process, to provide for the required 50% matched funding.

COMMUNITY PLAN Placemaking: Creating lively and safe places Placemaking: Building character and celebrating history Community: Building a healthy, active and resilient community


Community: Celebrating culture and diversity Community: Fostering an engaged and contributing community Economy: Boosting our visitor economy COUNCIL POLICY Not Applicable. STATUTORY PROVISIONS Not Applicable. BACKGROUND The HMS Buffalo replica was established at Wigley Reserve, Glenelg in 1980 and was a prominent restaurant and visitor attraction for many years. The restaurant was closed to the public in December 2013 and while plans were later established to restore the restaurant, the infrastructure had deteriorated to such a condition that it was no longer financially viable to invest in repairing. The recent removal of the Buffalo from Wigley Reserve created an opportunity for this space to be reinvigorated and repurposed for community use. At its meeting on Tuesday 26 November 2019 (Report No: 424/19), Amendment No: C261119/1691, Council resolved the following:

That Council: 1. approve installation of a wooden posts and galvanized metal panels (Option 2) around the lock section of the Buffalo site at an estimated cost of $16,200 (excl GST); 2. authorise Administration to undertake community engagement in relation to specific, but not exclusive options for redevelopment of the Buffalo site and that this engagement include one or more workshops with Council; and 3. request Administration bring back the results of community engagement including any recommendations for redevelopment of the site.

During phase one of engagement held between 29 November to 19 December 2019, Administration asked the community and key stakeholders to tell us how they would like to use the old Buffalo site into the future. Community members could provide feedback via an online survey answering key questions about the look and use of this space and who participants believed should benefit from the redevelopment of this space. The results gathered during this engagement have been compiled into an engagement report.


REPORT Key Findings Phase one of community engagement ran from 29 November to 19 December 2019, a total of 21 days. The community were asked what they thought the best future use of the old Buffalo site would be, what supporting infrastructure they thought would enhance the space, and who they would like to see benefit from the redevelopment. The community and stakeholders could share their feedback by completing an online survey at www.buffaloglenelg.com. The survey was completed 176 times by 170 participants, of which 147 (84%) identified as residents, 20 (11%) identified as visitors and 9 (5%) identified as a business, worker or volunteer. When asked what would be the best community use of the old Buffalo site with the ability for participants to select their top three choices; eating and drinking (102), recreation and leisure (87) and landscaping or natural environment (65) were the top selections. When asked which of the following supporting infrastructure participants thought would enhance the old Buffalo space, with the ability to select their top three choices, kiosk/restaurant (90), shade‐ natural (63) and picnic tables and BBQs (59) where rated the highest. When asked who they would like to see benefit from the redevelopment of this space, with the ability to select up to three; young families (98), adults (87) and visitors/day trippers (84) were the highest selections. The full engagement findings can be found in the Old Buffalo Site Engagement Summary Report – Phase One.

Refer Attachment 1 Kaurna Nation Cultural Heritage Association (KNCHA) provided feedback directly to Administration as part of phase one engagement. KNCHA articulated that those that visit the site should feel a sense of connectivity to the environment, land and water, with cultural markers for both European and Kaurna heritage indicating the connection to Kingston Park and the Old Gum Tree Reserve included within plans moving forward. Shade and native plantings were also common themes of discussion, along with amenity for eating and drinking. As previously identified within the Heritage Research & Procedures Report, December 2018 the Patawalonga lake system, banks and surrounding area is an area of high cultural importance with several artefacts and remains recovered from the site. The Patawalonga was a camp site and the first meeting of European settlers and First Nations People.


Funding Administration have submitted a new initiative request for the 2020/21 draft budget for $75,000, contributing to a total project cost of $150,000 for concept development and design. Administration are also submitting an application of $75,000 (matched funding) through the Department of Planning Transport and Infrastructure’s (DPTI) Places for People Grant Program. The purpose of this grant program is to support the development and improvement of quality public open space and to revitalise public spaces that are important to the social, cultural and economic life of their communities or region. The objectives of the Places for People Program are to: Increase the useability and function of the public realm through innovative and creative

design outcomes. Create or revitalise public spaces that are important to the social, cultural and economic

life of their communities. This grant closes on 31 March 2020 with successful applicants to be notified in June 2020. If successful, this funding will contribute to contracting a design company to create a range of concept designs for phase two of community engagement and following the result of this engagement, the further development of detailed designs and costings. Next Steps and proposed timing Old Buffalo Site Engagement Summary Report – Phase One and project next steps

circulated to respondents via the YourHoldfast site. Tender documents prepared for concept design tender to open in July 2020, pending the

results of the new initiative submission and DPTI Places for People grant application. Project draft timings pending successful grant funding and Council 20/21 budget allocation: Open Tender process for contract to create concepts, detailed designs and costings for

site redevelopment – July 2020. Creation of 3 concept designs based on engagement results from phase one ‐ August to

October 2020, including workshop with Elected Members. Community engagement phase two including on‐site drop in sessions – November to

December 2020. Refinement of concepts based on feedback received during phase 2 engagement.

December 2020 – January 2021. Elected Member workshop to present revised concept based on community feedback

from phase 2 engagement. February 2021. Council Report with engagement findings from phase two of community engagement

requesting endorsement to proceed with detailed designs of preferred option – February 2021.

Development of detailed designs and costings – February to March 2021.


DPTI Places for People funding application for development of the site based on final option, noting this grant is reliant on matched funding by Council – Due March 2021.

2021/22 capital budget submission for redevelopment of the site as per detailed design plans.

Pending the outcome of the DPTI ‘Places for People’ grant submission, the project is scheduled to commence July 2020. Thereafter, Administration will return to Council with project next steps and communicate with the broader community. BUDGET Cost estimation on the development of concept designs, phase 2 of community engagement and development of detailed designs and costings is $150,000 Currently this is unfunded, with Administration seeking funding via: DPTI Places for People grant submission for $75,000 (matched funding). Expected

notification in June 2020. New initiative submission of $75,000 as part of the 2020/2021 draft budget. LIFE CYCLE COSTS Life cycle costs of any new development at this site will be determined once designs have been finalised. Careful consideration will be given to design, construction materials proposed and ease of maintenance, to reduce life cycle costs of the final proposal.

Attachment 1

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PLACEMAKING

ENGAGEMENT SUMMARY REPORT

THE OLD BUFFALO SITE –

PHASE ONE 9 NOVEMBER– 19 DECEMBER 2019

Report Completed for the Youth and Recreation Officer

Written by the Digital Engagement Partner.

January 2020

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INTRODUCTION On 29 November, we sought ideas from community on the redevelopment of the Old Buffalo, on the banks of the

Patawalonga.

The recent removal of the HMS Buffalo Replica from Wigley Reserve, on the banks of the Patawalonga, has created

an opportunity for this space to be reinvigorated and repurposed for the community to enjoy.

During phase 1 of engagement, we engaged with the local community and key stakeholders to identify key themes

regarding the look and use of this space into the future.

The key themes identified during this phase of engagement will be used to inform the creation of draft concept

designs for the site for the second phase of wider community engagement.

This report provides the engagement methodology and engagement outcomes.

All submissions have been collated and are available in the appendix of this report.

BRIEF DESCRIPTION OF ENGAGEMENT METHODOLOGY

This community engagement ran from 29 November to 19 December 2019, a total of 21 days.

The views of the community were collected via: • Council’s website ‐ The Council website provided the opportunity to complete an online survey. • Hardcopies were available upon request • Emails

And promoted through:

• A registered user update ‐ via email to a 15,000 database. • Corflutes were put up on site. • CoHB Twitter account every week for the duration of the engagement. • Two Facebook posts were put on the CHB page reaching over 10,000 people. • Newsfeed on the City of Holdfast Bay corporate and engagement sites.

ENGAGEMENT FORMAT Formal feedback forms online. 1. What would be the best community use of the old Buffalo site? (select up to 3). Eating and drinking/Recreation and leisure/Landscaping or natural environment/Arts, culture and historical/Community events/Other (please specify) 2. Which of the following supporting infrastructure do you think would enhance the space? (select your top 3)* Lounge seating/Picnic tables & BBQs/Access to water's edge/Shade – natural/Shade structure/Amphitheatre Power access for food trucks / events/Wi‐Fi/Dog facilities i.e. water bowl and dog bag dispenser/Lighting Signage/wayfinding/Kiosk/restaurant/Other (please specify) 3. Who would you like to see benefit from the redevelopment of this space? (select up to 3)* Young families/Community groups/Sporting Clubs/Young people/Adults/Seniors/Visitors/day trippers/Other (please specify) 4. Upload any designs, drawings, concepts or examples of what you have seen elsewhere that would suit this space.

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5. Comments Demographic data

DATA ANALYSIS All data has been independently reviewed by the Digital Engagement Partner.

OUTCOMES One hundred and seventy six (176) formal submissions were received during the engagement period and one email submission.

1. What would be the best community use of the old Buffalo site? (select up to 3).

There were 102 votes for eating and drinking.

87 voted for recreation and leisure.

65 participants voted for landscaping and natural environment.

16 had other suggestion than those listed (seeappendix1.)

2. Which of the following supporting infrastructure do you think would enhance the space? (select your top 3)

90 participants wanted a kiosk/restaurant.

63 participants wanted natural shade.

59 participants wanted a picnic and bbq area.

20 participants selected other (seeappendix2). NB. Only 18 responded with other comments.

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3. Who would you like benefit from the redevelopment of this space? (select up to 3)*

98 selected Young families.

87 participants selected Adults.

84 participants selected Visitors/day trippers.

3. Upload any designs, drawings, concepts or examples of what you have seen elsewhere that

would suit this space.

Fourteen (14) participants uploaded photo images.

While the concepts uploaded were varied, themes expressed a desire for interactive water features,

playground equipment, (shaded) seating, arts and sculptures, a permanent kiosk infrastructure or a homage

to the replica HMS buffalo.

See appendix 3.for concept designs.

SUMMARY OF FEEDBACK and COMMENTS

It was expected this engagement would attract a high volume of local residents from around the area. The high

volume of participation indicates that this is an area/project the community feel strongly about.

Therefore the engagement levels would be low to medium. The passive participation for this engagement was also

high (number of view to the page).

Feedback received from the community throughout the engagement period has shown the highest level of interest

for the old Buffalo site to be reinvigorated into a space for eating and drinking with inclusion of café or restaurant,

recreation and leisure activities including water access or a natural open space with landscaping/vegetation, natural

shade, seating and BBQs. Respondents would like to see this space repurposed for the benefit of children and young

families, adults and visitors to the area.

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COMMENTS:

36 comments received supporting the development of a café, kiosk, bar or restaurant with a further 12

requesting a deck over the water

17 comments relating to recognising the history of the area including, Kaurna significance, Buffalo replica,

landmark or sculpture

14 comments requesting that the site be returned to open space, native vegetation, natural shade, seating,

place to relax

10 comments discussing a public pool, children’s water park

9 comments requesting space and amenities to support community events and performances

See appendix 4. for list of full comments

HOW THE FEEDBACK WAS RECEIVED

One email submission

176 submissions via Your Holdfast online survey.

o The project page was visited 354 times.

o Traffic to the site came from the engagement newsletter, directly, Google, the CHB site and Twitter

o 20 people viewed the FAQs.

NB. A detailed proposal for Wigley Reserve including the Old Buffalo Site from a commercial business was received

but is not recognised as community feedback. At this stage we are not seeking business proposal and have omitted

the proposal from the community engagement.

PARTICIPANT TYPE

147 identified as residents of the City of Holdfast Bay

20 identified as visitors.

4 identified as workers.

3 identified as volunteers.

2 identified as businesses.

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AGE

5.1% (9) were between the ages of 12‐25.

38.1% (67) were between the ages of 26‐45.

32% (57) were between the ages of 46‐65.

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24.4% (43) were 65+.

SUBURB 149 participants identified as coming from Holdfast Bay

25 participants came from metropolitan suburbs

1 from a regional suburb

2 from interstate

GLENELG NORTH, SA, 53

GLENELG EAST, SA, 21

GLENELG, SA, 18

GLENELG SOUTH, SA, 18

BRIGHTON, SA, 9

HOVE, SA, 7

SOUTH BRIGHTON, SA, 5

SOMERTON PARK, SA, 5

GLENELG JETTY ROAD, SA, 5

SEACLIFF, SA, 4

NORTH BRIGHTON, SA, 3

METROPOLITAN, 25

REGIONAL, 1

INTERSTATE, 2

SEACLIFF PARK, SA, 1

0 10 20 30 40 50 60

GLENELG NORTH, SA

GLENELG EAST, SA

GLENELG, SA

GLENELG SOUTH, SA

BRIGHTON, SA

HOVE, SA

SOUTH BRIGHTON, SA

SOMERTON PARK, SA

GLENELG JETTY ROAD, SA

SEACLIFF, SA

NORTH BRIGHTON, SA

METROPOLITAN

REGIONAL

INTERSTATE

SEACLIFF PARK, SA

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APPENDIX Appendix 1. What would be the best community use of the old Buffalo site - selected other (allcommentsarewrittenverbatim)

Appendix 2. (allcommentsarewrittenverbatim)

1. ,A small kiosk/cafe to service the new Wigley Reserve playspace and/or a SQID/wet land space to improve stormwater flowing into the Pat.

2. Public pool and jacuzzi!

3. Seating

4. Duck pond for kids or pool for all

5. Lighting,a planting of native trees and a natural seating area of logs e.g. to offer a contemplative environment. Perhaps a subtle plaque or carving in the local kaurna language for ' ' 'welcome

6. I believe it would be better to create a restaurant similar to the buffalo all it takes is well advertise meant which the buffalo didn’t receive

7. Kids swimming pool

8. Wetlands

1. ,Public pool and jacuzzi!

2. A large picture of the Buffalo ‐ wall art perhaps on board or concrete slab. Not obscuring view.

3. Buffalo Replica to fill in the gap and bring heritage back

Rent $$$ the area to someone who wants to build something useful to the public that will bring money to the Council To create more ideas for the Holdfast

Kids who are not of age don’t understand to not go there and if someone Drowns then someone Can take the matter to court

4. A hub for education and events for sustainable living ‐ from events showcasing water‐wise and sustainable gardening, beekeeping, eco‐living ideas and how to reduce the human footprint by accessing low‐carbon transport ideas ‐ the list is endless!

5. The Buffalo was a landmark for Glenelg and Glenelg was known of it so we need a landmark that will get people to notice Glenelg again

6. Community Garden Project

7. Water park that incorporates the grass area and nature play combined woth the patonga

8. Water feature

9. Rodney Fox shark museum

10. A place like Plant 4 in Bowden with nature play, market stalls and food, a place to have community events live music etc

11. Recognition of local indigenous history with some sort of display...? Images of how it was....

12. Leave it as parkland

13. Mini Buffalo to take cruises on the Patawalonga

14. return it to parkland with access to water

15. A calm, shady resting area to contrast with busy playground.

16. Outdoor discovery point/centre about the Patawalonga Lake

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9. ,I think a wharf or deck extending out a small way from the waters edge to complement a cafe on the bank where the Buffalo was.

10. I was wondering whether you could a bit of a protruding area over the water with a clear base and edge so kids (& adults) could see the water and possibly sea creatures underneath. A small sand area beside it could be nice too. Perhaps also promoting water and environmental awareness at the same time.

11. A giant water feature 12. I think an infinity pool with glass against the river side, make it a Public pool, no cost entry!

13. Community garden

14. Another Buffalo , what an attraction & I live in Perth . So sad on my last visit to see it gone Adelaide you could have done something to save it ...sob sob

15. Power access for food trucks / events,Deck out over the water. 16. Kiosk/restaurant,The actual buffalo area should be decked and shaded. Use the old tram. 50% kitchen

with take away 50% inside seating.

17. Adequate lighting, visibility and security measures at night to discourage unwanted use and behaviour in this area.

18. A means of highlighting the historical nature of the area and to maintain/highlight the existing historical items nearby.

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4. Appendix 3 – Uploaded designs and concept designs 1.

2.

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3.

4.

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5.. Natural shade and some artificial shade over various subtle water features similar to Henley & Mosely Square

interactive water play areas.

Colours to be blue/natural and textures to be as natural as possible. No gaudy bright colours to detract from the

beautiful park and water surrounds. Perhaps something also in glass like the sculpture in the Botanic Gardens

Needs to be some acknowledgment of HMS Buffalo and the Historical significance, including indigenous people, of

the area. Perhaps some wrought iron screens ‐ made by local artists The Weigall Reserve at Marleston has a

fabulous tribute to the horse trotting history https://www.jpe.com.au/projects/weigall‐oval (below left)

Victor Harbour as the Whale Tail water feature – Glenelg’s should reference the Buffalo

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Seating idea:

Art and Screen ideas – Nautical, Maritime, Indigenous, etc:

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South Australia Artists:

https://www.alchemyironworks.com.au/contact‐us.html Basket Range

Silvio Apponyi http://www.apponyi.net/ Brilliant South Australian sculptor

https://kangarooislandsculpturetrail.com/phil‐baines/ and https://kangarooislandsculpturetrail.com/bev‐willson‐

poetry/

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5.

7.

17

8.

18

9.

10.

19

11.

12.

20

13.

14

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15.

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Appendix5.Comments(allcommentsarewrittenverbatim)

An area like the Broadway Kiosk, but with better design. The concept but Troy de Young was not a bad template.

Make sure the space is repurposed for multiple user groups not just residents living adjacent.

A smaller scale bar based on the Arbory Bar or Afloat on the Yarra at Melbourne would be a great attraction. Otherwise a community event space for informal BBQs, gathering or food trucks and or / performances such a porch sessions would be great

Could the old Tram be made into a cafe offering morning and afternoon tea like the one in McLaren Vale.

Keep it as open space. Seating, tables and bbq facilities with natural shade would benefit all age groups

Maggie Beer restaurant is a good example of water front dining.

It should not be used for any commercial interests

Just remediate the site and walking path to enable an open vista up the waterway, with seating too. Any cafe should be at the heritage tram site which has become an eyesore.

This area would benefit from a kiosk or café with outdoor shade cover over tables and chairs

Glenelg is tired, dull and boring. This would be a great opportunity to utilise a fantastic outdoor space and make it VIBRANT. Colour, seating, activities, pop up trucks, sporting events, theatre. The options are endless, but please, let's do it right. Jetty Road is disgusting with so many empty shops and dirty footpaths. Holdfast Marina is like a morgue (blame the expensive parking and the tram not going down Colley Tce). We have great weather, great beaches and it is just all so terribly dull.

Let's plant trees and shrubs to provide much needed shelter from wind & sun, provide a little more habitat for other creatures and thus make the area a peaceful & attractive place to spend some time.

Please leave as open space with access to waters edge, but the current cars meets and one of events are great on Wigley reserve

Lack of proximal parking is a big issue so the site development must be low in that requirement

I'd like to see the space given some focus/ interest so that there is a reason to walk, or ride, there ‐ eg interesting play structures, inviting landscaping with seating and shade ‐ making it a nice place to hang out in nature

The birthplace of South Australia, we need to keep some of or heritage, history and character.

Would like to see a fish Haven or a Boardwalk

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With the number of recent applications and approvals for high density residential developments nearby, I feel a cafe would be best suited for this land. It would provide for the local community (those within walking distance) while also providing a destination place for those outside of the immediate area. With the recently confirmed playground upgrade, this will also provide a great place for families and parents to grab a coffee as they watch their children play. Providing a kiosk inside recreational spaces has proven a success around the world, with the Greenhouse Cafe in centennial Parklands a great example of this. With a small car park also available for additional bicycle parking, it could prove to be a destination place for weekend cyclists, who travel from far and wide to the area at the moment, to enjoy a coffee. Wigley reserve also currently holds a number of weekend events (car shows, charity events etc.), a permanent cafe would help cater for these events, providing a benefit for those hosting events and the cafe itself. I feel this is a great opportunity for the council to make this area work for now and the future.

There are many recreational offerings in and around this area. Much of the man made offerings are unattractive in an area of great natural beauty. Im so glad the Buffalo is gone; when is the tram going? I would love to see a lovely patch of natural vegetation planted here. If this is not an option then a lighting/sound sculpture by a high profile indigenous artist that commemorates the Kaurna people.

Something similar to the broadway kiosk with good coffee and a bar. Large outdoor and undercover seating area that can be used all year round to compliment the new play space.

Just make Glenelg glamorous again maybe put more location for people to park their boats near where Buffalo REPLICA was and charge rates to them for the area

This would be a good area for a small kiosk and/or food truck (and water station ) that could sell ice cream, drinks and simple snacks for people using the play area.

I live just down the road from here and have visisted this area mostly for the car club meets that happen here (including showcasing my own cars at times). I am also starting a family soon and look forward to opportunities for young families at this space.

Would be great to have a kids swimming pool to go with the playground

Whatever is chosen, please use South Australian businesses and artists!

A cafe kiosk similar to the Broadway cafe would be ideal. For locals that use to visit Plank at the Haven Marina no longer have anywhere for a bite to eat with a view of the water in that local area. A deck over the water, with acoustic music or lounge bar with afternoon chill out dj etc would be inline with eastern states. Thinking wharf bar style in Manly

Perfect spot for water edge cafe/bar and facilities for community events.

I would like to see a natural indigenous inerpretative trail. There must be a dreamtime story involving the Patawalonga. Its about time we honoured the people who lived here for 60,000 years.

A multipurpose community area which could be utilised for concerts, speech’s (amphitheatre or similar ). Also a hub for community events such as fork in the road food trucks, similar to the open space surrounding Hart’s mill.

There is already a new playground going in, so I don't think further child orientated space would make sense. A cafe or kiosk would serve well for dog walkers, visitors to Glenelg and also the many people who come to use the playground

The area was used as an eating area and should be used in that respect perhaps a restaurant. There is all ready many playing, grassed areas and water activities in the area.

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A nice modern cafe with indoor and outdoor seating... develop a walkung path through the area around the river

The Graham Cornes reserve,put a statue up of him.

Something which includes sustainable power generation (solar panels)

A little kiosk which is dog friendly where you can grab a coffee, drink or ice cream and enjoy the space. Make it safe for little kiddies near the water. Lots of natural Shade and seats

I would like to see holdfast council build a big playground with picnic tables, barbecues, lots of shade and the playground be suitable for all ages from toddlers through to young teens. A playground with a mixture of nature play and man‐made equipment would be amazing. I would use a space like that with my young children weekly if not more often!

A shaded structure right on the water with seating/tables for eating drinking on the actual site where the Old Buffalo was, with a kiosk established in the old tram where people could buy food and drink to eat whilst overlooking the water and marina area.

Thankyou

I have lived in Glenelg for almost 20 years and seen it go from the place to be to what we have know there are more homeless people and beggars than ever and it is a struggle to get people to go to Glenelg it is time to bring back Glenelg to its big ways befor it is two late there is so much that can be done and ezy so why is it like even the Mayer has embarrassed the residents that pay all of these rates

A cafe or small eatery I feel would be well patronized and bring a holiday feel to the area. A design which would reflect the holiday vibe and enhance the experience of the area and be a support to the many events held nearby.

I think a little coffee shop would be great here, I’ve seen some fantastic ones made from shipping containers. With the new park going in it will be full of mums and mums need coffee!!

I just this a water feature with beautiful lighting at night and the sound of water next to the waters edge would be a peaceful noise all year round but it does need a place to buy coffee/drinks and ice cream

When I first found out about the demolition of the Buffalo I made the attached file with a hope that one day we would be able to put it to use. I believe that the city takes too much spotlight away from the western suburbs in way of activations. lets bring the "festival state" name back to other suburbs and utilise the Patawalongas unique river frontage and the deck activation through summer to attract people from all around SA back to glenelg. this will boost all the local economy and open up various hidden gems Glenelg has to offer to persons out side of Holdfast bay Mike

My favourite choice would be an amphitheatre as Adelaide is known for its festivals. It could be used during the fringe as a venue.

Ex‐Pat (Glenelg/Adelaide) Now living in Townsville, we have a large public pool that is free to use and the local businesses all thrive off the people that go there. It includes an art/performing arts area, restaurant, and kiosk! #foodforthought

Make a historical site in keeping with the old tram and Glenelg being the first place Europeans settled.

I think that the location of the old tram is a low profile one. The removal of the imitation “Buffalo” will only exacerbate this. The only remaining element of history there then will be the old diving bell. I am scratching my head for anything we might suggest that could build on a display of Glenelg history and contribute to a “‐‐‐‐new and exciting community space——“

What about a display of the history offshore along coast of Holdfast Bay. It’s not far from the wreck of The Barcoe (not sure spelling) and other wrecks. The ghost of The Buffalo will remain so the site could be not only nautical but history of reef and other underwater features of interest. Fish, biological, geology, old sailors, tall ships, modern yachting , sea rescue, life saving, storms, Jetty old and new. Throw in the Queen arriving I’m sure there are many interesting facts in the sea that you could dig up. Also history of The Pat couldn’t be left out.

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Glenelg does not have a true water front cafe. This spot has a unique outlook and could be a magnificent venue for dining.. I suggest a mixture of alfresco casual dining with a deck overhanging the lake. Why not add temporary mooring spots for cannoes and row boats etc with a few steps up to the cafe? This could bring life to the Pat. ( Even a hire point for canoes should be considered) Add an inside dinning space with large glass windows overlooking that pictuesque location and I think you will have a winner. If you google London's Lake Serpentine Cafe you will see most of what I am talking about. Their row boat hire is nearby.

Sand pits, faux beach and a small kiosk linked ‐ the whole area maintained by a private operator would be great. Playgroups, family get togethers could all be created from a small coffee shop and extension to the Wigley Playground with a unique beach themed play space.

Please get Rodney Fox shark museum back

The Glenelg Historical Society has already commissioned Liquid Metal Studios for the design of a life sized sculpture of Pioneer Woman, Mary Thomas with an unnamed Aboriginal child which could be located on this site together with a restaurant and cultural centre serving and selling local produce including indigenous/Aboriginal food, similar to what is done at the National Museum of the American Indian in Washington DC. This would be a great attraction for overseas visitors as well as the local public.

A nice pub with live music

Maximise beautiful view, restaurant/bar with decking

We do not have a community garden that is on display. Visitor or residents who frequent this area would see this and start conversations about sustainability and gardening with friends and family

Children's entertainment. free classical music shows. School productions.

The buffalo site should provide a cafe or food trucks. A place for people to buy food. And example semaphore near the jetty. Always busy. Travelled to WA Busselton jetty, amazing park with close food facilities

I think this is the perfect place for a Marina/ harbour bar. I feel it is prime location especially if on a pontoon bar. Melbourne and Sydney have them and they are super popular. It would be a great asset and tourist attraction to Glenelg. Take inspiration from Luckys beach club and Mosleys beach club!

More quiet areas and shaded seating are required for seniors. Too much emphasis is placed on noisy family areas.

A kiosk would be fantastic for locals and visitors. Especially as it’s close to the play ground

I would like to see a relaxing viewing platform looking over the Pat with a cafe/ wine bar based in the old tram.

A cafe would be great

A place like Bowden plant 4 shed!!!!!

I think that a small cafe would be perfect for this spot

This site lends itself to a licenced bistro with waterside dinning as well as a cafe for coffee etc

We visit plant four Bowden often, yet we are from Glenelg. We so which this modern family friendly, design could be at least slightly replicated in our neighbourhood.

I always thought it could be something like the Ponyfish Island bar and restaurant in Melbourne (Southbank). http://www.ponyfish.com.au/ The views are great and the location too. I have been living in Glenelg and Glenelg North for 13 years and there are no great options for dinning and bars, mainly with ocean/lake views. Henley Beach is doing a much much better job! It would be great to have a trendy and cool option in Glenelg.

Something small would be best ‐ whatever is built shouldn't diminish the natural beauty of the area. I like the idea of providing access to the water from the area, and building structures for shade and BBQ would greatly increase interaction with the site. Everything needs to be done with an eye to keeping the dolphin and fish populations safe.

26

Please leave this space for the public to enjoy and don't build anything there except maybe some comfortable seating.

Think what I said above says my thoughts...Don’t need another cafe selling coffees here though..

Having a covered deck over the water would take advantage of utilizing the waterscape.

A peaceful place to have a meal/drink with great scenic water views.

I would definitely be against a statue of Bart Cummings which I understand is one option suggested by the mayor

There should be installed dedications to Locals who have done wonderful things for Australia and SA. Use the type of glass and aluminium uprights that are already in use along the waterfront. This will give people something to do. eg Bart Cummings, Chappell Bros, Jimmy Melrose. " I didn't know they came from the area" moment. There should be around 12 of these around. Call the area "BUFFALO COVE"

should have made more effort to save the Buffalo Old tram on display

No more cafes please

Now that the replica has gone, the site has no intrinsic significance ‐‐ restore it to the same river/lake frontage

Some sort of coffee stall and seating would further enhance the existing use of space for BBQ and the park.

Something similar to the Broadway kiosk. It would be a pleasant and relaxing environment and enjoy a coffee.

Open up the Tram to exhibit historic photos of the area.

we use the park everyday for fitness and it would be great to have an undercover area that we could use during winter but that the community could also use for events and get togethers that wasnt restricted by general tables chairs and bbqs

I think build a replica tall ship and turn it into a restaurant

Love to see coffee van here.

Lots of lovely trees to play under and shade too.. Lots of water play. Gorgeous tropical flowers. Loose parts play. Wooden easels for drawing.

I would like to see a waterfront cafe/kiosk to service the play area and any events that are held on Wrigley Reserve. It could also be a nice place just to sit and sip a coffee while looking out over the water.

Return space to parkland. No more gimmicky, awful, money earning/wasting ventures the council is known for

This is Hazbeans Cafe in Albany WA. It has so many similarities to Wiggly Reserve including a vintage car day etc. what about asking Veloce on the Marina to do a pop‐up! They have a very loyal following, great efficient service. Experience is everything for this sort of venue. Please don’t get your best mate or some wannabe without runs on the board to set up a business...

I think having a natural shady area there with interpretive signage would be great. There could be information about the dolphins that frequent the area and then information about how people can help ie, not to feed them, approach distances etc.

Would be worried about having access to water's edge here, as there is a busy playground nearby. Would like this to be a calm, secure area at night for walkers and residents.

27

Thank you for providing an opportunity for community contributions to this project. It would be wonderful to have an outdoor discovery point/centre about the Patawalonga Lake here. Interpretive signage could be incorporated with natural shade, seating, outdoor art and an observation area. Topics could include the dolphins that regularly frequent the Patawalonga, how the public can help them (e.g. by not feeding them, maintaining approach distances, not littering), the lake management system, the lake ecosystem, and its historical and cultural background. Some discovery trails or activities could also be featured. We have a few safety concerns regarding water access here as: ‐ It could encourage more fishing in this area and increase the risk of entanglement for the dolphins, especially if there is a structure jutting out over the water. ‐ If kayaks, paddle boards and other recreational users launch from here, they would be in a small, high‐traffic area between the boat lock and marina. Additionally this area can have strong currents when the water gates open. ‐ Young children could wander over from the unenclosed playspace that is planned in close proximity, and fall into the water. ‐ If the sunken area is maintained (where the Buffalo used to be), this area would not be visible from the road and could pose security and noise issues at night. There are already often broken bottles and other evidence of nocturnal activity in this area. In general, could you please ensure that there are adequate lighting, visibility and security measures at night to discourage unwanted use and behaviour in this area. We would be happy to help coordinate the collection of dolphin information from the relevant organisations. Regards, Patawalonga Dolphin Volunteers

Appendix 7 ‐ email

Dear Mayor and Elected Councillors

I provide feed‐back, as requested, suggesting appropriate “community” use of the former Buffalo site. This representation is a reflection of the views of the 82 house‐holds and rate payers resident in Marina East at 33 Colley Tce, Glenelg.

1. Create a precinct to encourage “free play” activity for the 3 – 10 year old group, previously catered for by

the existing Wigley Reserve Play‐ground. The proposed remodelled Wigley Paly hub appears to cater more

for adventure play for the older group of 6 – 14 year olds.

2. This could be achieved by dumping 30 tonnes of beach sand in the Buffalo “carve out”. This would provide

a suitable terrain for running, jumping, sand castle building activity – recently a temporary mound of sand

was left for a few days on Glenelg beach …. It was instantly colonised by bands of children, becoming a

community asset for kids play, climbing up the hill, rolling down the hill, posing as queen/king of the

mountain etc. This is the kind of community feed‐back that should not be ignored!

3. A safe/shallow sea‐side paddling experience could be provided by fencing in a portion of the Patawalonga

basin water, allowing access to water play yet restricting children from the deeper waters of the basin.

4. Shade protection should be provided over the area and perhaps a small fresh‐water wading pool supplied

from the recycled water piped to the Reserve – some addition filtration may be required.

28

5. A small café serving coffee/snacks to supervising parents/walkers would be appropriate, with suitable

outdoor furniture and landscaping.

Having provided a positive contribution, may I add further feed‐back of a slightly critical nature:

The recently posted notice on the Buffalo site calling for community comment by 19 December (approx. 6

days’ notice) hardly qualifies as “community consultation”.

This site should be returned to exclusive community recreation – not a commercial enterprise as suggested

by the tone of a recent article – see fwded letter published in The Messenger, 18 December.

Residents/rate payers in the vicinity of Wigley Reserve request more effective community consultation. We

are aware that submissions from small numbers of residents in relation to developments on other Council

community reserves are taken not of and acted on. There are 82 house‐holds immediately adjacent to

Wigley Reserve, who support and congratulate Council on the many excellent community amenities

provided on Wigley Reserve; however, we sometimes get the impression that our concerns are not given

serious consideration because we are ‘only’ apartment dwellers.

Thank you for your attention to this feed‐back and I trust in your careful consideration of the issues raised.


Item No: 15.4 Subject: HOLDFAST BAY COMMUNITY CENTRE MASTER PLAN Date: 11 February 2020 Written By: Community Development Coordinator General Manager: Community Services, Ms M Lock

SUMMARY In 2007, Council resolved (C220507) to undertake Holdfast Bay Community Centre (HBCC) Master Plan. In 2013, Council undertook a Community Centre Review as part of the Social Needs and Community Infrastructure Planning and Analysis Study, offering recommendations including exploring redevelopment of the HBCC site to best service community needs. In the 2018/19 financial year, $30,000 was allocated in the budget to undertake a master plan of the HBCC site. During the concept design phase, a number of site constraints and limitations were noted as restricting design. This report summarises the Master Plan project to date and latest feedback received from community stakeholders on the concepts. A new initiative totalling $97,000 has been submitted for consideration in the 2020/21 budget for new toilet facilities (disability access, children’s and adults) within the child care building.

RECOMMENDATION 1. That Council note inclusion in the asset management plan and long term financial plan

for the repairs and maintenance of the Holdfast Bay Community Centre. 2. That Council consider any future upgrades to Holdfast Bay Community Centre as part

of annual budget processes. 3. That Council endorse that no further work be undertaken on the Holdfast Bay Master

Plan.

COMMUNITY PLAN Placemaking: Creating lively and safe places Community: Building a healthy, active and resilient community Community: Fostering an engaged and contributing community Economy: Boosting our visitor economy Environment: Fostering an environmentally connected community


COUNCIL POLICY Not Applicable. STATUTORY PROVISIONS Not Applicable. BACKGROUND In 2007, Council resolved to undertake a Holdfast Bay Community Centre (HBCC) Master Plan by initiating discussions with HBCC management to develop long term plans for community service delivery and management. At the May 22 2007 meeting, Council resolved (C220507)

That the Administration initiates discussions with the Management Committee of the Holdfast Bay Community Centre to facilitate the development of a long term plan for facilities and services which will include a redevelopment of the current site for incorporation in Council’s long term financial and asset management plans.

In 2013, Council undertook a community centre review as part of the Social Needs and Community Infrastructure Planning and Analysis Study, offering recommendations including exploring redevelopment of the HBCC site to best service community needs. In the 2018/19 financial year, $30,000 was allocated in the budget to undertake a master plan of the HBCC site including cost estimations and concept plans in readiness for the next State and Federal Government election cycles. To date $13,240 has been spent on the project, of the $30,000 allocated. Architects were appointed to develop concept designs for a new Centre on the current site, based on community consultation, current centre user groups and direct input from Elected Members. Following this engagement, three concept designs were produced and delivered to Council in July 2019. Subsequent to this, Administration discussed the concept plans again with the current venue managers (YMCA SA) who expressed their preference for Council to again consider refurbishment of the existing facility rather than redevelop the site as per the concept plans. REPORT In February 2019, Studio Nine Architects were awarded the contract to undertake the community consultation and concept development for the Holdfast Bay Community Centre Master Plan. An integral part of the Master Plan process was the extensive community consultation, including on‐site information sessions and two Elected Member workshops during the concept development phase. In May 2019, an independent building condition audit was undertaken which provided updated asset information to help inform staging and timing of potential redevelopments and to prioritise repairs and maintenance to ensure a fit for purpose facility.


Outcomes of the community consultation phase and preliminary investigations by the consultant team identified a number of site specific issues of the HBCC site. In particular, the need for: Increased on‐site parking to facilitate increased patronage; Inclusive (DDA) toilet facilities; Improved building functionality and more storage; Improved air conditioning; Multi‐purpose rooms including main hall with sprung floor; Commercial kitchen; Better integration of indoor to outdoor areas; and Better acoustics enabling concurrent use of adjoining rooms. In addition to the above issues, during the concept development stage, the consultant team also identified the following site issues: Proximity to public transport Elongated site restricts building design Residential interface Location of significant trees restricting building location and design Unknown impacts (access, traffic congestion) of McAuley Community School Easy access to rooms – limited ability for growth of programs and services DDA compliant accessibility Capacity for flexibility of use for additional community groups Lack of multi‐functional indoor/outdoor space Environmental/sustainability issues arise as maintaining current amenities (such as

heating and cooling) will not take into account cost savings from modern designs using building materials and layout to work more efficiently.

The three Master Plan concepts were developed by the consultant team and workshopped with Elected Members to gather feedback and where possible address issues and constraints outlined above. Subsequent to this, Administration discussed the concept plans again with the current venue managers (YMCA SA) who expressed their preference for Council to consider refurbishment of the existing facility rather than redevelop the site. The feedback from the YMCA SA is for Council to continue to maintain the Holdfast Bay Community Centre at the current level of investment, ensuring a fit for purpose facility. This would include asset replacement on a like for like basis at end of life and not major upgrades or redevelopment that were proposed in the Master Plan concepts. As a priority, the YMCA have requested refurbishment of the toilet facilities within the child care building. The suggested redesign is to change the current children’s toilets into two adult cubicles, including one to be an accessible cubicle, children’s toilets, and new flooring throughout the building. The May 2019 Facility Condition and Defect Audit indicated any work within the Child Care Centre toilets, including the flooring, may trigger Disability Discrimination Act (DDA) compliance work required from the car park to the building. An engineering assessment of the flooring will be required and it is expected to recommend re‐stumping and structural timber repairs. A new initiative totalling $97,000 has been submitted for consideration in the 2020/21 budget for new toilet facilities (disability access, children’s and adults), however this does not include provision


for flooring, restumping and structural timer repairs. This is an initial estimate and other options are being considered that may reduce the amount required. The requirement to upgrade an existing building (or portion thereof) to current National Construction Code (NCC) standards to achieve DDA compliance would depend on whether the renovations constitute “building work” (i.e. structural work) or general refurbishment. Assuming that the renovations are structural, then there is a requirement that the upgrading would occur to the ‘affected part’ of a building, which in the case of a child care centre would be the whole building. In this regard, there would be an expectation that access to the building (external paths, carpark access) and sanitary facilities meet current DDA standards. The buildings are of varying age condition, size and usage value and are approaching the end of their asset life, evidenced in the May 2019 Facility Condition and Defect Audit. From the information contained in the May 2019 Facility Condition and Defect Audit, the cost to maintain the status quo of the Holdfast Bay Community Centre in its current form for the next 20 years is a minimum $1.9 million. Costing attributed to repair current / immediate defects is $68,590. Attached is a detailed breakdown and cost summary of building maintenance required to rectify existing defects and maintain the buildings in their current state.

Refer Attachment 1 In comparison, initial cost estimations undertaken by quantity surveyors for a new community centre at the current site, including site works (based on the three concept plans) are as follows: Option 1 – Single Storey 1000 sqm $5,445,000 Option 2 – Two Storey 1000 sqm $5,640,000 Option 3 – Single with Basement car park 1836 sqm $6,970,000 Maintenance cost on a new build annually estimated on a sliding scale is 2.5% to 4% of building construction costs. Attachment 2 contains the various concept plans as listed above, that were presented to Council at the July 2019 workshop.

Refer Attachment 2 Feedback from the YMCA centre management also suggested Council renovate each room of the entire centre, one at a time, with like‐for‐like over the next 10 years, until the whole centre is renovated. However, as previously mentioned there was specific concern regarding the Child Care Centre and its toilet facilities. Benefits of a building by building refurbishment include: Continuity or minimal disruption to community programs on site; Current building style and layout is suited to existing user groups; and Children's area remains separate from main facility. Risks of a building by building refurbishment include: Inability to fully utilise all space where some rooms are not accessed independently;


Programming room usage or hire space need to work within physical limitations rather than supply/demand for space;

No resolution of onsite parking issues; Increased ongoing operational costs from lack of modern designs with energy efficiency

due to aged footprint (IT, heating/cooling, electricity); No enhanced functionality to meet changes in community needs; and DDA compliance issues triggered as work is undertaken leading to more work

requirements and increased costs. Given the site restraints and costs associated with redeveloping the site for a new, purpose built Community Centre, it is recommended Council discontinue developing the Master Plan concepts and maintain the Holdfast Bay Community Centre in line with the current level of investment on a like for like basis as per the asset management plan. BUDGET Maintain facilities in a like for like condition $1.9 million (estimated renewal cost over 20 years) as per the asset management plan. LIFE CYCLE COSTS Life cycle costs will be directly linked to the repairs and maintenance undertaken to the existing venue, currently estimated at $1.9 million over 20 years.

Attachment 1

Holdfast Bay Community Centre - Childcare Building

Expiry Year

2,019.00

2,039.00

Replacement Value by Category

Interior Finishes

Services

Roofing

Capital Spend

228.72K

Replacement Value by Condition (1-5)

9.23K

45.96K

52.65K

37.56K

83.32K

1

2

3

4

5

Condition (1-5)

1

2

3

4

5

Excellent

Average

Good

Failed/ Non Compliant

Poor

Holdfast Bay Community Centre - All Buildings

Expiry Year

2,019.00

2,039.00

Replacement Value by Category

Interior Finishes

Services

Roofing

Capital Spend

1.99M

Replacement Value by Condition (1-5)

214.17K

310.72K

628.44K

590.62K

243.28K1

2

3

4

5

Condition (1-5)

1

2

3

4

5

Excellent

Average

Good

Failed/ Non Compliant

Poor

Attachment 2


Item No: 15.5 Subject: ATTENDANCE AT NATIONAL GENERAL ASSEMBLY 2020 Date: 11 February 2020 Written By: Team Leader Governance General Manager: Strategy and Business Services, Ms P Jackson

SUMMARY The National General Assembly (NGA) 2020, will be hosted by the Australian Local Government Association (ALGA) from 14 ‐ 17 June 2020 in Canberra. The theme is “Working Together for Our Communities”. Registrations are open to attend the NGA 2020, but the program for the event is yet to be released. Council is requested to consider attendance at the NGA 2020.

RECOMMENDATION 1. That Council approves the attendance of ____________ and ___________ at the

National General Assembly (NGA) 2020 from 14 ‐ 17 June 2020, in accordance with Council’s ‘Elected Member Training and Development Policy’.

2. That both Elected Members attending the National General Assembly 2020 present a

written report back to Council. 3. That ______________ be Council’s voting delegate at the National General Assembly

2020.

COMMUNITY PLAN A Place that Provides Value for Money COUNCIL POLICY Elected Member Training and Development Policy STATUTORY PROVISIONS Not Applicable


BACKGROUND In June 2019 Councillors Bouchee and Chabrel attended the NGA conference. Council’s Elected Member Training and Development Policy allows for the Mayor and one Elected Member (or two Elected Members in the absence of the Mayor) to attend the NGA, with the understanding that different members will attend in different years (Clause 2.8(b)). Members should note that the Policy states, Council will only support the attendance by all members at one intrastate local government related conference and one interstate local government related conference or similar every two years (Clause 2.8(a)). Therefore the members that attended in 2019 are unable to attend the NGA 2020. The NGA provides a platform for Local Government sector to address national issues and lobby the Federal Government on critical issues. The attendance at the NGA by members provides a unique opportunity to enhance understanding of local government and to network with other Elected Members. REPORT The Items in Brief provided to Council on 28 January 2020 (Report No: 04/20 ‐ Item 5) called for Notices of Motions for the NGA to be proposed by any Elected Members (subject to meeting the required criteria) on or before Council’s meeting on 10 March 2020. The ALGA Discussion Paper 2020 was provided with the Report as attachment 4. The keynote speaker listed is Dr Neryl East who is a professional speaker and facilitator who shows current and aspiring local government leaders how to be heard, stand out and command influence. The registration fees include: Attendance at all General Assembly sessions; Morning tea, lunch and afternoon tea as per the General Assembly program; One ticket to the Welcome Drinks, Sunday; and General Assembly satchel and materials.

There are social events during the time period (additional fees apply for the dinners) including: Networking Dinner; and General Assembly Dinner.

Accommodation will be booked by Administration in consultation with the nominated members. Members attending will be requested if they wish to attend the additional dinners.


BUDGET Attendance at the NGA including: flights, accommodation, transfers, registration and dinners costs approximately $4,250 per attendee. The Elected Member Training budget for 2019/2020 is $15,000 and there is sufficient budget to cover the costs. LIFE CYCLE COSTS There are no full life cycle costs associated with this report.


Item No: 15.6 Subject: COASTAL RESEARCH AND DEVELOPMENT GRANT Date: 11 February 2020 Written By: Team Leader Environment and Coast General Manager: City Assets and Services, Mr H Lacy

SUMMARY The Coast Protection Board have released one‐time only Coastal Research and Development Grants. With sea level rise happening faster than predicted we need to start a coastal adaptation planning process so that we have a better understanding of where our risks and vulnerabilities are, what we might be able to protect, and what our adaptation options might be. It is intended to apply for one of these grants to assist with this process, starting with a scoping study. The grant application requires Council approval. The cost to develop a coastal adaptation scoping study is expected to be around $80,000 and the grant is for 50% ($40,000) of the total project cost. The balance is funded by Council with cash and in‐kind support. The Council contribution is subject to a new initiative budget request for the 2020 /2021 FY. The scoping study would need to be completed by May 2021.

RECOMMENDATION Council endorses the submission of a grant application to the Coast Protection Board’s Coastal Research and Development grants for the value of $40,000 with Council’s contribution to be included in the 2020/21 budget process for consideration.

COMMUNITY PLAN Environment: Building an environmentally resilient city COUNCIL POLICY Not Applicable. STATUTORY PROVISIONS Not Applicable.


BACKGROUND Sea level rise is happening faster than previously predicted and the impacts of climate change are worse than anticipated. This will impact some parts of our coast more than others. Exacerbated by sea level rise, coastal erosion and inundation can cause severe impacts to our coastlines and coastal community. With Adelaide’s most highly visited beaches and coastline we have a responsibility to start the process of coastal adaptation planning urgently so that we have a better understanding of what our risks are, how and who will be impacted, what we might be able to protect, and what our adaptation options might be. We have a unique opportunity to have this work part‐funded by the state government as the Coast Protection Board have released one‐time only Coastal Research and Development Grants. It is intended to apply for one of these grants to fund this process, starting with a scoping study. The grant application requires Council approval. The scoping study will provide a background, preliminary risk assessment, baseline data collection and provide an understanding of key impacts, as well as recommendations for next steps. REPORT Coastal adaptation planning is a long complex process incorporating many steps, the first of which is a scoping study. The LGA’s Coastal Adaptation Planning Guidelines recommends a seven step process, although there are many models available and the LGA are currently updating these guidelines. The Coast Protection Board’s Coastal Research and Development Grant will contribute to the cost of a scoping study to start our coastal adaptation planning work, using a specialist consultant. A scoping study will detail the context and parameters of this work and describe the baseline conditions in our region. The study helps to answer three high level questions: • What do we know? • What do we need to know? • What resources do we have or not have to progress? We are fortunate that our section of coastline has been well studied in the past and therefore there is already a good amount of information from which to draw in this process. However, much of it is in diverse places and needs to be drawn together in one place. The process also requires engaging with affected stakeholders. The elements of a scoping study are: • Establish the geographical extent of the study area; • Determine the approach to consultation, noting that due to the potential threats to

private assets the way in which stakeholders will be engaged requires detailed consideration;

• Identify sectors and stakeholders to be included in developing a coastal hazard strategy; • Understand the history of our coast, including coastal change since European

settlement, and development history including Coast Protection Board referral decisions;


• Confirm coastal governance arrangements: Council’s role and responsibilities, other stakeholder roles and responsibilities;

• Undertake a preliminary risk assessment; • Identify baseline data: a snapshot of current conditions (including economic, social and

environmental; relevant plans, policies and programs; climate change trends; threats, vulnerabilities and impacts);

• Identify key coastal hazards and impacts; and • Determine data and monitoring requirements: what do we need to know that we do not

currently know? This will provide recommendations for data collection, which is one of the next steps of the adaptation process.

It should be noted that this project can’t commence until budget approval. Next steps after the scoping study: • Data collection; • Determine decision lifetimes; • Detailed hazard, risk and vulnerability assessments; • Stakeholder engagement; • Adaptation options; • Action planning; and • Evaluation. The City of Holdfast Bay relies heavily on our beautiful coastline for tourism and economic benefit for businesses in the area as well as for use by our community. We need to start planning now to address the possible impacts of climate change. Early intervention may allow more cost effective solutions to be developed. BUDGET The grant requires that Council provide 50% of the project funding. The total project cost is estimated to be $80,000. The income for the project will be broken up as follows: • Coast Protection Board grant: $40,000 • Council in‐kind staff time: $10,000 • Council funding: $30,000 LIFE CYCLE COSTS Not Applicable.

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