nc arts aie grants webinar for a+ schools aie level 2
TRANSCRIPT
NC Arts AIE Grants Webinarfor A+ Schools
AIE Level 2
Guidelines on the Web
• www.ncarts.org– Grants – Grants for Organizations – Arts in
Education
AIE Residency Grants
• Professional artists• Supplements school’s arts ed program• AIE Level 1 and AIE Level 2• Review General Grant Information before
applying
AIE Level 2
• Competitive • Standards-based, 10 days+ • Don’t have to be consecutive • In-depth • Professional collaboration• Meets school needs • Hands-on, participatory
Intent of Funds
• Deepen engagement and learning in the arts• Expand teacher practice• Sustainable change• Professional collaborations to build curricula,
deliver instruction and learn from each other.
Allowable Expenses
• Professional artist fees, contractor fees, artist/contractor travel, residency supplies, marketing, etc.
• NO fees for student artists/ensembles. • Administrative expenses: up to 25% of
requested funds.
Match and Range
• 1-to1 except for Tier 1 (rural, low wealth) counties
• Tier 1: make strong case for financial need in narrative.
• $5,000 to $15,000.
Artistic Merit
• Quality of artists• Appropriate payment
Impact
• Long-term• Project appropriate to applicant’s mission,
audience, community, and/or constituency • Racially/culturally diverse artists
Implementation
• Clear, achievable, participant-based goals (up to 3)
• Tie to N.C. Arts Ed Essential Standards• Quality/clarity of project plans• Activities meet project goals • Evidence of planning and strong partnership
between team members
Implementation
• Strength of management and resources• Appropriate evaluation strategies and student
performance measurements • Evidence of financial commitment
How to Apply
• Electronically: North Carolina ARTS Grants Online (AGO). (https://ncarts.cgweb.org/)
• Deadline: March 1, 2013, by 5 p.m.
Returning AGO Users
• Log in and update your profile• “Forgot Username or Password?”
Returning AGO Users
• What email did I use??• Does my school have a profile??• Contact:
Tanya McGuireArts Administrator
(919) 807-6514 [email protected]
New to AGO
• Never applied for NCAC grant? Create a profile: “Click Here to create a new profile.”
Profile Prep
• What You’ll Need Before (and Who to Get it From):
– School’s FEIN/TAX ID number (finance/budget officer)
– Date the organization was formed (day, month, year)
– School’s end of fiscal year. Typically June 30 (finance/budget officer)
Profile Prep – Cont.
– School’s mission statement– School’s history - brief (when started, where,
how, when it became an A+ School, details to present).
– School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here: www.artsusa.org).
– Not sure if your system has a DUNS number? Contact Tanya.
Creating Your Profile
• Choose “Organization” (not Individual)• Primary Contact Information: person who can
enter into contracts on behalf of the school (principal, assistant principal, finance officer) *Project Contact later
• Copy username and password and keep in safe place!
Creating Profile Cont.
• Applicant Information: Your school– Organization Type: (elementary, middle, high)– Applicant status: “Government County” if public,
“Government State” for charters– Applicant Discipline: “Multidisciplinary”– Grantee race: “No single group”
• Click “Submit.” You’re done! • Back to sign in page.
Applying for a Grant
• Sign in with username and password• Go to “Current Programs and Applications”
Applying for a Grant
• Scroll to Artist Residency Level II 2013-14
• Read guidelines and remember criteria!
AGO - Project Contact
• Person responsible for project• Skip Fiscal Agent• Copy/paste mission and history from profile• “Save Work”: If not, changes will be lost. You
can come back to it later• “Did I Complete this Page?”: Will show
required fields you didn’t complete.
Personnel + Audiences
• Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators)
• Contract Personnel: artists on long-term contracts (not residencies).
• Audience: all students and adults attending arts programs through the year
• Audience percentages: school or county demographics. Must add to 100%.
Finances and Board
• Skip this one!
Accessibility
• Complete• Coordinator is required
Project Info + Narrative
• Write in word and copy to AGO. • # 1: Clear/concise overview of project (what
will happen, who will be involved)• #2: Brief description of planning process
(people, dates, locations, purpose)• #3: Description artist(s) and contractor(s) -
credentials, experience with target population, fees, and racial/cultural composition.
Project Info + Narrative
• #4: Describe participants (age/grade level, #, racial/cultural composition).
• #5: Identify 2-3 participant goals (1+ =Arts Ed Essential Standards). Explain how goals will impact participants.
• #6: Detailed description & timeline for all project activities (sessions number + length, participants’ grade level/age). Explain how activities support goals in #5. Upload!
Project Info + Narrative
• #7: Strategies/methods to assess student learning and evaluate residency and how these strategies support goals in #5.
• Attach Itemized Budget • Project Title: Name of residency, artist, school,
grade levels, dates (if you have them).• Project Activity: 20 School Residency
Budget Expenses
• Grant Amount: Request from us– Artistic fees, residency supplies, marketing,
contractual fees, artist/contractor travel and other project-related expenses.
• Applicant Cash Match: Your contribution – Must equal or exceed grant request (unless Tier 1)– Can include teachers/administrators’ time to
coordinate/document/market/evaluate project, space, materials, volunteers’ time.
Budget Expenses
• Match or exceed request (except for Tier 1 counties)
Budget Income
• List all sources
Budget Income
• NCAC Grant Amount: same total Grant Request in Expenses
Work Samples
• Required for artists not on our rosters
Support Materials• SIGNED Letter of Intents from: teaching
artist(s) and all participating organizations
• Additional Support Materials: lesson plans bios, etc.
Other Required Details
• Certification• Submit: – Click ONLY when finished; otherwise you’ll lock
yourself out of the application– By March 1, 2013.
