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Test Coordinator’s ManualEnd-of-Course AssessmentAlgebra I and English II

2015–2016 Mississippi Assessment Program (MAP)

iiCopyright © 2015 by Questar Assessment, Inc. All Rights Reserved.

This Manual

Contact Information

MAP End-of-Course Overview

Important Dates

Test Irregularities

Sign In

Home Tab

User Accounts

Registration

Printing Student Authentication Credentials

Proctor Password

Add or Edit a Test Administrator

Add or Edit a Student

Invalidations and Student Not Tested

Marking Accommodations for Multiple Students

Moving Students

Review Classes

Ordering Materials

Handling Materials

Online Resource Guides

Accommodated Materials

iiCopyright © 2015 by Questar Assessment, Inc. All Rights Reserved.

Table of Contents

This Manual ..................................................................................................................................................................................................... 1

Contact Information ........................................................................................................................................................................................ 2

MAP End-of-Course Overview ...................................................................................................................................................................... 3

Important Dates .............................................................................................................................................................................................. 4

Test Irregularities ............................................................................................................................................................................................ 5

Sign In ............................................................................................................................................................................................................... 6

Home Tab ......................................................................................................................................................................................................... 7

User Accounts .................................................................................................................................................................................................. 8

Registration ...................................................................................................................................................................................................... 9

Print Student Authentication Credentials ................................................................................................................................................. 10

Proctor Password ........................................................................................................................................................................................... 11

Add or Edit a Test Administrator ................................................................................................................................................................ 12

Add or Edit a Student ................................................................................................................................................................................... 14

Invalidations and Student Not Tested ....................................................................................................................................................... 16

Marking Accommodations for Multiple Students ................................................................................................................................... 17

Moving Students ........................................................................................................................................................................................... 18

Review Classes ............................................................................................................................................................................................... 21

Ordering Materials ........................................................................................................................................................................................ 22

Handling Materials ....................................................................................................................................................................................... 23

Online Resource Guides ............................................................................................................................................................................... 25

Accommodated Materials ............................................................................................................................................................................ 26

Copyright © 2015 by Questar Assessment, Inc. All Rights Reserved. 1

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This Manual

This Test Coordinator’s Manual serves to guide Test Coordinators in sign-in and general test administration activities for the Algebra I and English II End-of-Course Assessments. Instructions for test administration in the classroom are provided in the Test Administrator’s Manual (TAM). The TAM and additional information can be accessed from the Help tab on the Online Administration System (Admin) located at:

• https://ms.nextera.questarai.com

All devices intended for use in the administration of the tests must be set up and configured to test using Nextera, Questar’s student test delivery system. If you have any questions, you can contact Questar.

https://ms.nextera.questarai.com


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Contact Information

MDE:

• Office of Student Assessment (601-359-3052)

Questar Customer Support:

• [email protected]• 800-644-4054

mailto:MScustomersupport%40questarai.com?subject=


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The MAP End-of-Course Assessments are used to evaluate student performance relative to the standards associated with high school graduation.

The MAP EOC assessment for Algebra I consists of one session. The MAP EOC assessment for English II consists of one online session and a separate paper-and-pencil session for the writing component. Schools should set aside a block of uninterrupted time for the administration of the Algebra I test and a block for both the online portion and the Writing component of the English II assessment. Once a test is started, it must be completed the same day. Schools should schedule additional time for reading the directions and answering any questions.

More information on each assessment, including blueprints and additional resources, can be found on the Mississippi Department of Education Student Assessment website at http://www.mde.k12.ms.us/OSA.

Please note that all references to Test Administrators in this manual and on the Admin site are referring to students’ actual teachers. Test Administrators meant to administer MAP tests to students will be assigned by the School Test Coordinator and will not be shown in the Admin site.

http://www.mde.k12.ms.us/OSA


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Important Dates

2015–16 MAP END-OF-COURSE IMPORTANT DATES

Fall EOC Spring EOC

Prior to testing

Registration Oct. 7 – Oct. 23, 2015 Jan. 11 – Jan. 22, 2016

Student Sign-ins Available in Nextera Nov. 9, 2015 Apr. 4, 2016

Materials Due in District Nov. 9, 2015 Apr. 4, 2016

AMO (Additional Materials Order) Window Nov. 9 – Dec. 4, 2015 Apr. 4 – May 9, 2016

Accommodated Materials Order Window Nov. 9 – Dec. 4, 2015 Apr. 4 – May 9, 2016

Test Window

Nov. 30 – Dec. 11, 2015 Apr. 25 – May 17, 2016

After Testing

Package and return tests Dec. 14 – Dec. 17, 2015* May 2 – May 24, 2016**

*Note: All materials must be shipped to Questar as soon as testing is complete and no later than December 17, 2015 for the Fall administration.

**Note: All materials must be shipped to Questar as soon as testing is complete and no later than May 24, 2016 for the Spring administration.


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Test Irregularities

Schools must not schedule an interruption to the school day, such as a fire drill, that will affect students in any way during the assessment. If an interruption in testing due to severe weather, a fire alarm, or any other natural or man-made occurrence does take place, the Test Administrator should immediately note the circumstances and the time that the interruption occurred. Both the District Test Coordinator and the MDE must be contacted as soon as it is safe. Test administration should resume as soon as possible after the interruption and students should be allowed the full amount of time remaining when the interruption occurred. If testing cannot continue the same day, contact the MDE prior to rescheduling.

Following an interrupted test administration, officials from the MDE will review the incident to determine if the students’ work will be counted as a valid attempt. The determination of a “valid attempt” will be based on whether the students had a significant opportunity to discuss test content or “cram” for the test with the knowledge gained from the interrupted administration.

In a situation where students have strong emotional reactions (such as an actual fire or another situation that either creates a real or perceived threat, causes damage to property, or injury to a person), this may be difficult to assess, even if testing is completed on the regularly scheduled days. Students taking a test, particularly a high-stakes test, under anxiety-producing conditions may not have performed as well as they otherwise may have performed. The appropriate course of action will be determined following a review of the circumstances.

If any occurrence raises questions or concerns about correct test administration, contact the MDE immediately. All MDE testing irregularity policies must also be followed. These policies may be found on the MDE OSA website.


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Accommodated MaterialsSign-in information for the test has been distributed by Questar. If you did not receive your sign-in information, please contact Customer Support.

Once you have been given your User ID and Password, enter this website address in your browser window:

• https://ms.nextera.questarai.com

qEnter your User ID and Password, then click Sign In.

w The first time you sign in, you will be asked to change your password.

You will also be asked to acknowledge and agree to the Security Compliance statement the first time you sign in. You will be presented with a paraphrased version of the statement. From this screen, you may choose to read the full version.

You must exit out of the full version and click “I Agree” on the original screen in order to agree to the terms.

Sign In

Your password has been set.

Monday, July 13, 2015

District: Questar Test District (T001)

School: Sample High School (TSA1)

By clicking I agree below, I understand the following:

I may not share or copy any portion of the assessment.

I may not share user identifiers (User IDs) or passwords with others.

I must keep any physical items relating to the assessments in a

secure location prior to the assessment and that they must be

collected and discarded per my school, district, or State’s policies for

disposal of personally identifiable information (PII).

I’ve read this

page

I Agree

If you’d like, you may click here to read the full version from our lawyers.

You may also contact us by calling 1.877.997.0422.

Your password has expired.

The password you entered has expired and must be

changed. Please select a new password that you'll remember

but that's hard for others to guess.

New Password

Retype Password

Submit

wq

Monday, July 13, 2015

Assessment Program:Questar Test District (T001)

User's Name:Lily Lexington

Role:Teacher

District: Questar Test District (T001)

School: Sample High School (TSA1)

Full Legal Disclaimer for Nextera™ System Access I, the undersigned, do certify and attest to all of the following: I understand that the

materials provided as part of the Assessment Program (Program) are the proprietary

materials of Questar Assessment. Sign-in information for the Program, both for

administration and student use, are not to be shared. All test questions and materials

are proprietary and confidential and must be kept secure. Unauthorized use, review,

duplication, or reproduction of any or all portions of the test questions or materials is

prohibited. Printed student tickets or their electronic equivalents containing User IDs

and passwords must be securely stored when they are not in use by students. Tickets

shall be distributed to students immediately prior to testing and destroyed immediately

after testing is complete. By using this program, I certify that I understand the above

obligations and confirm that I will comply with these obligations and all applicable laws

and will follow the rules for handling and securing all Program materials including, but

not limited to, sign-in and ticket information. I understand that I may contact Questar

Assessment at 1.877.997.0422 with any questions that I have, or the people or persons

responsible in my district or state, as applicable, regarding the usage of this system or

Program materials.

Nextera is our trademark and may not be used without our permission.

✖

https://ms.nextera.questarai.com

http://msmde.qa5.av.questarai.com/Admin/


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Home Tab

The Home tab gathers together all online administrative resources.

qTest Coordinators will see checklists and important dates as helpful reminders.

w You may select the Help tab at any time for additional support.

The upper right corner of the screen shows the current user’s name and the left corner shows the test that will be administered.

w

q


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User Accounts

w

q

Multiple user levels exist within the Admin site. Some examples include District Test Coordinator (DTC), School Test Coordinator (STC), and Test Administrator. A complete list of user account types can be found at the bottom of the Accounts tab.

DTCs can add or edit users as needed to allow specific individuals the rights they need for accessing their student information.

A DTC can add or edit these users by going to the Accounts tab.

qTo add a user account, click “New Account.” On the New Accounts page, select the type of user from the drop down box and fill in all the required information. Be sure to click Save once the information has been entered. Once you’ve clicked save, an auto-generated email will be sent to the user’s email address instructing them how to access the Admin site.

w To edit a user account, click the “View” link next to the user’s name in the grid, then click the “Edit” button on the new screen. Once you click Save, you will be prompted to send an auto-generated email to the user.

Note: Only one individual can be listed as the DTC and only one STC can be active per school. However, multiple Test Administrators can be added. Additionally, Test Administrators will be pre-populated into the Nextera Admin after a student roster file is received prior to each administration.


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Registration

The registration process requires the DTC to enter student testing counts for the upcoming administration. Only DTCs may register schools for testing.

Registration must be completed during the registration window that is defined for each administration. (Refer to the Important Dates section.) Once the registration window is closed, information for the upcoming test administration cannot be edited.

During the Registration window, DTCs will complete the following actions on the Registration page under the Accounts tab:

qAssign or confirm one District Information Technology Coordinator (DITC) for the district and one School Test Coordinator (STC) for each school.

w Confirm district and school information, and the district shipping information are accurately listed.

Select each content area you will administer during the test window for which you are registering.

Enter student testing counts for each school testing in your district.

tOnce information for all schools has been entered, be sure to click Save and then select “Complete Registration.”

q

t

w


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To Print Student Authentication Credentials:

qSelect Test Administrations under the Test Administrations tab.

w Find the appropriate Test Administrator/Class and click on View.

Under the test information, you will now see Student User IDs and Passwords for this Test Administrator/Class. To print sign-in credentials click on the “Print Labels” button. Choose how you would like to print the sign-ins, then click “OK.” A PDF of sign-in credentials is generated to fit your choice. Please refer to the Test Administrator Manual for security protocol of online test materials (e.g., labels with student sign-in credentials).

District Test Coordinators are the only users who have the option of clicking the “New Test” button to schedule test windows.

w

q


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Proctor Password

Any test that is paused longer than 20 minutes will require a Proctor Password for the student(s) to sign back into the test. Test Administrators will contact their School Test Coordinators to obtain the Proctor Password, if needed.

To access the Proctor Password in the Administration site, make sure you are on the Home tab:

qAt the top left of the screen, confirm or select the applicable school.

w You will see a listing including the School name, STC name, and the Proctor Password for that school. Note that the Proctor Password will be the same for all Test Administrators within the same school, but each school will have a unique Proctor Password.

w

q


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To Add or Edit a Test Administrator:

qClick on Test Administrators under Accounts.

w You will now see the Test Administrators page displayed. You may sort Test Administrators by Name, Email, or Teaching License Number.

Click on the View link to review or edit a Test Administrator’s information. You will see the Test Administrator Profile displayed. To make changes, click the “Edit” button while viewing a profile. Change information as appropriate and click Save when you are done.

Click on New Test Administrator to add a new Test Administrator not listed.


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t You will now see the New Test Administrator profile displayed. Enter all required information for the new Test Administrator. NOTE that all fields MUST be completed.

y Be sure to click Save when you are done.

NOTE: All references to Test Administrators here are referring to students’ actual teachers. Test Administrators meant to administer MAP tests to students will be assigned by the School Test Coordinator and should not be added here.


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To Add or Edit a Student:

qSelect Students under the Students tab.

w You will see the Students page displayed. You may sort Students by Student ID, Name, or Class.

Click on the View button to review or edit a Student’s demographic information. To make changes, click the “Edit” button while viewing a profile. Change information as appropriate and click Save when you are done. Once testing has begun, the district, school, class, and/or form(s) CANNOT be changed.

Click the New Student button to add a new Student not listed.

NOTE: Students uploaded as part of the registration file cannot be edited. Only students who were manually created in the Admin site can be edited. Changes can only be made before the test window opens.

t You will now see a blank student demographic information page displayed. Enter all required information for the new Student, including any accommodations. NOTE that all fields with a bold title are required and must be completed. All other fields are optional. Be sure to click Save at the bottom of the page when you are done.


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y Marking a single student’s online testing or classroom accommodations can be done while creating a new student. Scroll to the bottom of the student profile and click Modify. This button will only be visible after a student is assigned to a class. Select the necessary accommodations and click Save. For more information on marking accommodations, see page 17.

Note: In order for sign-in credentials to be generated, the student must be assigned to a class. See the Moving Students section for instructions.


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A test should be invalidated when a student cheats, marks most or all answers randomly, or loses a significant amount of time during that test. If a student’s test session needs to be invalidated, the Test Administrator should notify the STC immediately following the invalid test session.

A test should be marked as Do Not Score if a student was registered to test, but took no portion of the assessment.

qTo mark an invalidation or student not tested, select Test Administrations under the Test Administrations tab. Select View next to the appropriate Test Administrator’s name.

w Under “Registered Students,” find the student’s name and select Set under “Status Codes.” A new window will pop up with options to select Do Not Score or Invalidate.


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Two types of accommodations, testing and classroom, can be set in a mass edit. Testing accommodations should be set if students require an accommodation during online testing. Testing accommodations are not for students taking Large Print, Braille, or Paper/Pencil assessments. Classroom accommodations do not impact the test-taking experience and are set for reporting purposes. To assign testing or classroom accommodations to a group of students at the same time:

qSelect Multi-Student Edit under the Students tab.

w Select and verify the students you wish to assign accommodations.

Clicking an accommodation’s icon will toggle it on or off. When choosing some accommodations, such as Reverse Contrast, you will be presented with a list of options to choose. Select the desired setting and click Apply.

When you are finished, click Save.


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Moving Students

Students are assigned to classes based on the information Questar receives in the Pre-ID file from MDE. If you added students manually you will need to follow the steps below to “add or move” students into classes. If a student is not assigned to a class, he or she will not be given any sign-in credentials to take the test. To add a Student to a Class:

qFrom the Classes tab, click View for an established Class (or select New Class if you want to add a new one).

w Once you are viewing details for an established class, click Edit to edit the existing Class.

Select a Test Administrator or confirm the correct Test Administrator is displayed.

Name your new Class or confirm the correct existing Class name is displayed.

t Select the check box next to the Student(s) in the left column whom you wish to add.

y Click the right arrow button.

u Student name(s) will be added to this Class. Be sure to click Save at the bottom of the page once you are finished.

IMPORTANT: Classes cannot be modified after the test session has begun. If a change is needed, please contact Questar Assessment Customer Support.


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Moving Students

To Remove a Student from a Class:

oSelect the check box next to the Student(s) in the right column whom you want to remove.

a Click the left arrow button.

s Student name(s) will be removed from this class and return to the left “unregistered” column. Be sure to click Save at the bottom of the page once you are finished.


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Moving Students

qDTCs may move a student between schools in their districts or from a school outside their district into a school within their district. To do this, click New Student from the Students page and enter the student’s ID number. After you enter the ID number and move to another field, the system checks whether the student ID already exists in the Nextera Admin.

w If it already exists, a note will appear at the top of the page and you will be asked to click a link. In the window that appears, you need to enter the student’s last name, and then click Move Student. If you provided the correct last name, a confirmation window appears displaying the student’s ID, full name, grade, and date of birth. If the correct student is displayed, click Move Student and the move is complete.

NOTE: Only the student’s school is changed. The student’s class assignments from his/her prior school remain intact; however, the student can be assigned to a class within the new school from the student’s profile. It will not be possible to edit the student’s class from the Classes tab if the student is still assigned to a class from his/her prior school.

If circumstances require it, a student may be added to a class for one subject at his or her school of record and also be added to another class at a different school or district. In order to add a student to multiple schools or districts, please contact Questar Support.


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Review Classes

You can review Students within a Class as follows:

qClick on the Classes tab.

w You will now see the Classes tab displayed.

You may see information about any Class by clicking the View button.

You can also create a new Class by clicking on the New Class button. You will see a screen similar to the Add and Remove Students screen.


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Ordering Materials

The Order Materials page under the Help tab allows you to enter an Additional Material Order (AMO), accommodated material order (Large Print, Braille, and Paper/Pencil test books), review an existing order, and track material shipments. The Materials tab is available to DTCs only.

Once on the Order Materials page, select the service you want to access. Clicking the Additional Material Order, Review an Existing Order, or Material Tracking Information links will open a window for Questar’s ServicePoint™ application. Using this application, you can add and review orders and track shipments. For additional information about ServicePoint™, refer to the Quick Reference Guide posted on the Help tab.


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Handling Materials

Receiving Materials

Materials will be packed in boxes by school, but will be shipped to the District Test Coordinator. The DTC should store materials in a secure location until distributing them to schools. It is recommended that secure materials leave the district no more than three school days before the start of testing. In the shipment, DTCs will receive a return kit for after testing. Included in the kit are blank Group Information Sheets (GISs) that should only be distributed if any information on the pre-slugged GISs is incorrect.

Upon receiving materials, STCs should inventory the materials against the box content list. If the contents do not match the box content list, contact Questar Customer Support. STCs should store materials in a secure location at all times, except when they are being used for testing. If additional materials are needed, contact your DTC to order more.

Day of Testing

STCs should distribute materials the morning of testing and collect them again at the end of the day.

For Algebra I and English II tests, materials needed are as follows:

• Student Authentication Credentials printed from the Admin site• Accommodated Materials

For the Writing test, materials needed are as follows:

• Writing Test Books• Accommodated Test Books• Pre-ID labels for test books (if they haven’t already been placed on test books)

After testing is complete, be sure that Student Authentication Credentials are destroyed. All other materials must be returned to Questar.

Returning Materials

After testing, all materials, used and unused, must be returned to Questar. Use the following lists to organize materials for return.


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Handling Materials

For School Test Coordinators:

qCollect all materials from Test Administrators. For each class, complete a GIS and place it on top of the used writing test books inside the return envelopes. Unused test books should be kept separate.

wComplete a Transmittal Form for your school.

Even though accommodated materials arrive in a separate shipment, they are to be returned to Questar with all other materials. See page 26 for more information on Accommodated Materials. Place unused and accommodated materials in the bottom of the box in which the Writing test books arrived. Envelopes with the used writing test books should go in the box next, with the Transmittal Form on top.

Place an Orchid Carton Return Label on each box of materials. Number the box(es) 1 of x, 2 of x, etc. and return the box(es) to the DTC.

For District Test Coordinators:

qPlace UPS Shipping Labels on each of the boxes and return them to Questar.


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Various reference materials, such as the Test Administrator’s Manual (TAM), are available on the Online Administration System Help tab.

qSelect Help under the Help tab.

w At the bottom of the page you will see the Support Documentation section. Click on any document title to open.


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For students requiring accommodated materials such as Large Print, Braille, or Paper/Pencil test books, all responses for the Algebra I assessment and the non-writing portion of the English II assessment must be transcribed into the online system. The writing portion of the English II assessment does not have an online option and therefore cannot be transcribed.

After a student completes testing, the transcriber must copy the student responses from the accommodated edition of the test book into Nextera’s student webclient. All responses must be transcribed into the online system. Ensure that all accommodated materials are collected and returned to Questar with the Writing test books (see page 23).

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QAI15054

Questar Assessment Inc.5550 Upper 147th Street West

Minneapolis, MN 55124

(800) 688-0120

www.questarai.com

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