Minutes of Board Work Study MeetingMonday, January 11, 2016

Board of TrusteesKaty Independent School District

A Work Study Meeting of the Board of Trustees of the Katy Independent School District was held onMonday, January 11, 20t6 in the Board Room of the Education Support Complex located at 6301 SouthStadium Lane with the following Board Members present: Henry Dibrell, Courtney Doyle, Rebecca Fox,Charles Griffin, Bryan Michalsky, and Ashley Vann. Joe Adams was absent.

Others present: John Alawneh, Sharri Butterfield, Christine Caskey, Ron Chandler, Joe Christoffersen,Freda Creech, Lee Crews, Debbie Decker, Scott Donahue, Yolanda Edmond, Anne Faichtinger, RussellFaldyn, Marcus Forney, Alton Frailey, Andrea Grooms, Tom Gunnell, Tory Hill, Bonnie Holland, ClarenceHoward, Jamey Hynds, Robert Jinks, Kim Lawson, Brian Malechuk, Sarah Martin, Kathy McDonald, PeterMcEIwain, Fran McTigrit, Linda Menius, Sharon Nowak, Michael Ouellette, Kerry Rampelli, DarleneRankin, Steve Robertson, Mike Robinson, Chris Smith, Regina Stephenson, Alan Summers, Mark Teidt,Rhonda Ward, Brenda White, and other interested patrons of the district.

. Call to OrderAt 5:30 p.m., Board Vice President Henry Dibrell opened the meeting.

. Closed MeetinqBoard Vice President Henry Dibrell announced that the Board was convening in Closed Meeting asauthorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.concerning any or all purposes permitted by the Act including but not limited to the sections andpurposes listed below. The Board then adjourned to Closed Meeting.

2.1 Discuss and consider Board approval of acceptin.q professional staff resi.qnations andhirin.q of professional contractual personnel. (Texas Government Code 551.074: Forthe purpose of considering the appointment, employment, evaluation, reassignment,duties, discipline or dismissal of a public officer or employee or to hear complaints orcharges against a public officer or employee.)

2.2 Update on Superintendent's reassiqnment for the principal for Elementary School #38.(Texas Government Code 551.074: For the purpose of considering the appointment,employment, evaluation, reassignment, duties, discipline or dismissal of a public officeror employee or to hear complaints or charges against a public officer or employee.)

2.3 Update on Superintendent's reassi.qnment for the principal for Elementary School #39.(Texas Government Code 551.074: For the purpose of considering the appointment,employment, evaluation, reassignment, duties, discipline or dismissal of a public officeror employee or to hear complaints or charges against a public officer or employee.)

2.4 Update on Superintendent's reassi.qnment for the principal for Junior Hi.qh School #14.(Texas Government Code 551.074: For the purpose of considering the appointment,employment, evaluation, reassignment, duties, discipline or dismissal of a public officeror employee or to hear complaints or charges against a public officer or employee.)

2.5 Discuss Board duties. (Texas Government Code 551.074: For the purpose ofconsidering the appointment, employment, evaluation, reassignment, duties,discipline or dismissal of a public officer or employee or to hear complaints or chargesagainst a public officer or employee.)

. Reconvene from Closed MeetinqThe Board reconvened into Open Meeting at 6:37 p.m. Board President Charles Griffin called themeeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 etseq. of the Texas Government Code were met in accordance with the public notice of the meeting.

Board Work Study Meeting Minutes Monday, January 11, 2016

3.1 Consider Board approval of accepting professional staff resiqnations and hirinq ofprofessional contractual personnel. Moved by Bryan Michalsky seconded by AshleyVann that the Board of Trustees approves the personnel report as recommended bythe Superintendent in Closed Meeting.

Motion passed by a 6 to 0 vote.

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3.2 Update on Superintendent's reassiqnment for the principal for Elementary School #38.The Superintendent is reassigning Troy Kemp as the principal of Elementary School#38.

Update on Superintendent's reassiqnment for the principal for Elementary School #39.The Superintendent is reassigning Carrie Lowery as the principal of Elementary School#39.

Update on Superintendent's reassiqnment for the principal for Junior Hi,qh School #14.The Superintendent is reassigning Kris Mitzner as the principal of Junior High School#14.

Recognitions

4.1 Peace Officer Oath of Office - Katy Independent School District Police Officers.Chief Robert Jinks introduced Police Officers Kimberly Herring and Michael Seiss.The oath of office was administered by Sharon Nowak, Secretary for Board Services.

Action

5.1 Discuss and consider Board approval of a Proclamation for Career and TechnicalEducation Month. Mr. Charles Griffin, Board President, presented. Moved by CourtneyDoyle seconded by Bryan Michalsky that the Board of Trustees approves theProclamation for Career and Technical Education Month.

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Motion passed by a 6 to 0 vote.

Discuss and consider Board approval of a Proclamation for National SchoolCounselinq Week. Moved by Rebecca Fox seconded by Ashley Vann that the Board ofTrustees approves the Proclamation National School Counseling Week.

Motion passed by a 6 to 0 vote.

Consent Aqenda

6.1 Consider future Board approval of the proposal for musical instruments andequipment. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It wasrecommended that the Board of Trustees awards the contract for the purchase ofmusical instruments and equipment as per the attached tabulation.

6.2 Consider future Board approval of the use of the BuyBoard contract with ShadeStructures, Inc. for the purchase and installation of the sun shade structures for CincoRanch High School, Katy Hiqh School, Mayde Creek High School, Morton Ranch HighSchool, Seven Lakes Hiqh School, Taylor High School, and Tompkins High School.Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommendedthat the Board of Trustees approves the use of the BuyBoard contract with ShadeStructures, Inc., formerly USA Shade & Fabric Structure, through the BuyBoardCooperative for the purchase and installation of shade structures at Cinco Ranch HighSchool, Katy High School, Mayde Creek High School, Morton Ranch High School,Seven Lakes High School, Taylor High School and Tompkins High School for a totalcontract price of $747,483.91.

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Board Work Study Meeting Minutes Monday, January 11, 2016

7. Discussion/Action

7.1 Discuss and consider future Board approval of Amendment One to the Pepper LawsonConstruction Manager at Risk contract for the Guaranteed Maximum Price related tothe shell space build out and renovation at the Miller Career and Technoloqy Center.Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended thatthe Board of Trustees approves Amendment One to the Pepper Lawson ConstructionManager at Risk contract for the second floor shell space build out and renovation atthe Miller Career and Technology Center for the total Guaranteed Maximum Price of$6,580,692 and approves the total project cost associated with Amendment One not toexceed $8,821,960. This item was moved to Consent Agenda.

7.2 Discuss and consider future Board approval of a si.qna.qe and access easement toWillow Fork Drainaqe District associated with the future Willow Fork Park on the KatyIndependent School District Cinco Ranch Hi.qh School site. Mrs. Kathy McDonald,Assistant Superintendent for Maintenance and Operations, presented. It wasrecommended that the Board of Trustees awards to Willow Fork Drainage District asignage and access easement as depicted in the attached easement documentsassociated with Katy ISD-owned property located on the Cinco Ranch High Schoolsite. This item was moved to Consent Agenda.

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Discuss and consider future Board approval of the 2016 - 2017 Instructional Calendar.Ms. Bonnie Holland, Associate Superintendent for Administration, Governance andLegal Affairs, presented. It was recommended that the Board of Trustees approvesOption One or Option Two of the 2016 - 2017 Instructional Calendar. This item wasnot moved to Consent Agenda.

Discuss and consider future Board approval of Board Policy Update 103 and LocalPolicy Update. Ms. Bonnie Holland, Associate Superintendent for Administration,Governance and Legal Affairs, presented. It was recommended that the Board ofTrustees adopts Board Policy Update 103 and Local Policy Update. This item wasmoved to Consent Agenda.

Discuss and consider future Board approval of election sites for the May 2016 SchoolBoard Trustee Election. Mr. Russell Faldyn, Community Education and ElectionsAdministrator, presented. It was recommended that the Board of Trustees approvesthe election sites for the May 2016 School Board Trustee Election. This item was notmoved to Consent Agenda.

Discuss and consider future Board adoption of the Order calling for a regular electionof School Board Trustees to be held on May 7, 2016 and authorization of theAdministration to provide official notice of the election as required by the TexasElection Code. Mr. Russell Faldyn, Community Education and Elections Administrator,presented. It was recommended that the Board of Trustees adopts the Order callingfor a regular election of School Board Trustees to be held on May 7, 2016 andauthorizes the Administration to provide official notice of the election as required by theTexas Election Code. This item was not moved to Consent Agenda.

Discuss and consider future Board approval of proposed chan.qes to Board PolicyBED (LOCAL) - Board Meetinqs (Public Participation). Mr. Charles Griffin, BoardPresident, presented. It was recommended that the Board of Trustees approves theproposed changes to Board Policy BED (LOCAL) - Board Meetings (PublicParticipation). This item was not moved to Consent Agenda.

Discuss and consider future Board approval of the annual financial audit report. Mr.Christopher J. Smith, Chief Financial Officer; Mr. Tom Pedersen, Partner, WhitleyPenn, LLP; and Mr. Justin Propp, Audit Manager, Whitley Penn, LLP, presented. It

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Board Work Study Meeting Minutes Monday, January 11, 2016

was recommended that the Board of Trustees approves the 2014 - 2015 annualfinancial audit report. This item was moved to Consent Agenda.

7.9 Discuss and consider future Board approval of the January 2016 budqetamendments. Ms. Sharri Butterfield, Director of Budget and Treasury, presented. Itwas recommended that the Board of Trustees approves the district's January 2016budget amendments. This item was moved to Consent Agenda.

7.10 Discuss and consider future Board approval of grant ratifications. Ms. SharriButterfield, Director of Budget and Treasury, presented. It was recommended that theBoard of Trustees ratifies the district's participation in the grant projects presented.This item was moved to Consent Agenda.

, Future Meetinq8.1 Regular Board Meeting. Tuesday, January 19, 2016

, AdjournmentBoard President Charles Griffin adjourned the meeting at 8:20 p.m.

President, Board of Trustees Sec.,ÿVann / /

retary, Boa did/of -I/rust!es

Approved: February 22, 2016

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