Merced County Workforce Development Board (WDB) Merced County Administration Building

2222 M Street, Room 310

Merced, CA 95340

December 12, 2019, 2:00pm

Board Meeting Agenda

1. Call to Order/Roll Call

2. Approval of Agenda ............................................................................................... Leslie Abasta-Cummings 1

3. Approval of October 10, 2019 Meeting Minutes .................................................... Leslie Abasta-Cummings 2

4. Public Comment on Non-Agenda Items ................................................................. Leslie Abasta-Cummings

5. Chair Comments .................................................................................................... Leslie Abasta-Cummings

6. Director Comments ................................................................................................................ David Mirrione

7. Actiona. Workforce Board Nomination for Satvir Arias of Dignity Health .................................. David Mirrione 4 b. Workforce Board Nomination for Lynda Munoz of Ingomar Packing Company .... Nick Loret de Mola 5

8. Discussiona. Regional Grant Update ............................................................................................ Nick Loret de Mola 6 b. AB 1111 Grant Update ............................................................................................ Nick Loret de Mola 7 c. Meeting Procedure Discussion ....................................................................................... David Mirrione 8

9. Reportsa. 2019-20 WIOA Adult Services Dashboard Reports....................................................... Reyna Espinoza 9 b. 2019-20 WIOA Youth Services Dashboard Reports ................................................ Nick Loret de Mola 15 c. 2019-20 Worknet Business Services Dashboard Report ................................................ Reyna Espinoza 19 d. 2019-20 Fiscal Dashboard Report .................................................................................. David Mirrione 23

10. Informationa. State of CA Fiscal Monitoring Report – PY 2018-19 ............................................. Nick Loret de Mola 26 b. State of CA Storm Grant Monitoring Report – PY 2017-18 .................................... Nick Loret de Mola 29

11. Next Meeting: 2:00 pm, February 13, 2020Location: UC Merced Downtown Campus, 655 W. 18th St, Rooms 105/106, Merced, CA 95340

12. Adjourn ................................................................................................................... Leslie Abasta-Cummings

Documents related to agenda items that are distributed to the WDB less than 72 hours prior to the meeting shall be available for public inspection at 1205 W 18th St, Merced CA or visit our website at www.worknetmerced.com. Documents distributed to the WDB at the meeting by staff will be available at the meeting; documents distributed to the WDB by members of the public shall be made available after the meeting. This WIOA Title I financially assisted program or activity is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.

ALTERNATE AGENDA FORMATS: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals with a disability requiring a modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting may make these requests to the WDB at 209.724.2041.

www.worknetmerced.com

Draft

www.worknetmerced.com

Workforce Development Board (WDB)

UC Merced Downtown Campus Center

655 W. 18th Street Rooms 105/106

Merced, CA 95340

October 10, 2019 2:00 p.m.

Meeting Minutes

Members Present:

Leslie Abasta-Cummings Margarita Cabalbag Jorge De Nava Jr. Steve Hobbs

Joshua Lepper Daron McDaniel Jack Mobley Tim O’Neill

Tim Robertson Stergios (Steve) Roussos Peter Schuerman Steve Tietjen

Members Absent:

Mike Altomare Amie Marchini Mark Henrickson

Steve Newvine Terry Nichols Vinton Thengvall

Greg Vincelet

Others Present:

JoAnn Corona David Mirrione Vilma Reynoso Reyna Espinoza Holly Newlon Penny Weaver Nick Loret de Mola Daphne Post

1. Call to Order/Roll Call – Leslie Abasta-Cummings, Chair, called the meeting to order at 2:11 p.m.

2. Approval of Agenda: It was M/S/C Tietjen/De Nava to approve the agenda as published.

3. Approval of August 22, 2019 Special Meeting Minutes: It was M/S/C De Nava/Hobbs to approvethe August 22, 2019 Special Meeting Minutes as presented.

4. Public Comment on Non-Agenda Items: There were no comments.

5. Chair Comments: There were no comments by Chair, Ms. Abasta-Cummings.

6. Director CommentsDirector Mirrione provided an introduction to the meeting and topics to be discussed. Mr. Mirrione alsoreported on AB583 that was passed and signed in law.

7. Action/Discussion

a. Laborers International Union of North America Construction Training Program at the CaliforniaAutotech Testing Development Center (CATDC)Mr. Loret De Mola reported that out of the 123 who entered training 87 were placed with an averagesalary of $20.50 per hour with 55 of those working in construction with average wage of $24 perhour.

2

Workforce Development Board Special Meeting Minutes Page 2

October 10, 2019

b. Merced Healthcare Summit Update

Mr. Loret De Mola provided an update on Merced Healthcare Summit. He reported that staff continue to meet with healthcare sector partners, build relationships, and to respond to the sector’s request to focus on soft skills development with training.

c. Adult and Dislocated Worker Career Services Transition Update

Director Mirrione reported on the transition of Adult and Dislocated Worker Career Services to ResCare Workforce Services, including progress on staffing at the Merced and Los Banos America’s Job Centers.

8. Presentations

a. Ms. Daphne Post, MCOE Coordinator, presented information on the EMPOWER Youth Program. She provided the Board Members a copy of a list of participants and their work sites. Mr. O’Neill requested an updated list to be provided with hourly rates listed.

b. Mr. Jorge de Nava, Board Member and CVOC Executive Director, reported on the Central Valley

Opportunity Center with a PowerPoint presentation and handout. Mr. De Nava provided an overview of the CVOC history and various services and programs including a description of their facilities, training, seasonal employment, and mobile services.

9. Reports a. 2019-20 WIOA Adult Services Dashboard Reports

Director Mirrione reported that 2019-20 WIOA Adult Services are going well. Ms. Reyna Esponiza presented information about the placements and Director Mirrione reported that the partnership with the Merced County Human Services Agency (HSA) is going well.

b. 2019-20 WIOA Youth Services Dashboard Reports

Mr. Loret de Mola reported on 2019-20 WIOA Youth Services Dashboard Reports and reported that the programs are meeting and exceeding its goals.

c. 2019-20 Worknet Business Services Dashboard Report

Ms. Reyna Espinoza reported on the 2019-20 Worknet Business Services Dashboard. Espinoza announced that the September 26th Annual Job Fair was very successful with 69 businesses and 241 job seekers in attendance. She reported that they also had a Veteran’s Hiring Event with 80 Veterans in attendance. She reported that on October 16th, Merced Community College was hosting a hiring event.

d. 2019-20 Fiscal Dashboard Report

Director Mirrione reported on the Fiscal Dashboard Report. Director Mirrione reported that overall everything was going well.

10. Next Meeting: 2:00 p.m., December 12, 2019

Location: Merced County Administration Building, 2222 M Street (3rd Floor) Conference Room 310.

11. Adjourn Leslie Abasta-Cummings, Chair, adjourned the meeting at 3:22 p.m.

3

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: Workforce Development Board Nomination for Ms. Satvir Arias of Dignity

Health.

PROPOSED MOTION (S): Approve the nomination of Ms. Arias and forward to the Board

of Supervisors for appointment.

DISCUSSION: Section 107 of the Workforce Innovation and Opportunity Act (WIOA) outlines the criteria for membership on the local Workforce Development Board (WDB). Pursuant to WIOA Section 107(b)(2)(B), a majority of the members of the local board shall be representatives of businesses in the local area. The businesses represented must provide employment opportunities in in-demand industry sectors or occupations, and must be represented by someone employed by the business who has hiring authority. Ms. Arias’ application is that of a business representative. Ms. Arias’ application and resume will be available at the meeting, and will be on file with WDB staff. Attachment(s): None

x

4

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: Workforce Development Board Nomination for Ms. Lynda Munoz of Ingomar

Packing Company

PROPOSED MOTION (S): Approve the nomination of Ms. Munoz and forward to the

Merced County Board of Supervisors for appointment.

DISCUSSION: Section 107 of the Workforce Innovation and Opportunity Act (WIOA) outlines the criteria for membership on the local Workforce Development Board (WDB). Pursuant to WIOA Section 107(b)(2)(B), a majority of the members of the local board shall be representatives of businesses in the local area. The businesses represented must provide employment opportunities in in-demand industry sectors or occupations, and must be represented by someone employed by the business who has hiring authority. Ms. Munoz’ application is that of a business representative.

Ms. Munoz’ application and resume will be available at the meeting, and will be on file with WDB staff.

Attachment(s): None

x

5

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: Regional Grant Update

PROPOSED MOTION (S): For Discussion Only.

DISCUSSION: Staff will present an update on the California Workforce Development Board’s (CWDB) Regional Plan Implementation Grant 3.0, with a focus on the role that the Merced County Workforce Development Board may take in regards to this grant, as well as future regional grant opportunities. Attachment(s): None

x

6

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: AB 1111 Grant Update

PROPOSED MOTION (S): For Discussion Only.

DISCUSSION: Staff will present an update on the AB 1111 grant application submitted to the

California Workforce Development Board (CWDB), which seeks to partner with the Central

Valley Opportunity Center, ResCare Workforce Services, and the New Direction Homeless

Outreach Center with the purpose of connecting 100 participants from the migrant seasonal

farmworker and homeless populations to mental health, language, basic skill development, and job

training services.

Attachment(s): None

x

7

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: Meeting Procedures

PROPOSED MOTION (S): For Discussion Only.

DISCUSSION: Staff will lead a discussion on procedures for future Executive Committee and

Full Board meetings, specifically regarding the adherence to scheduled meeting start times.

Attachment(s): None

x

8

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: WIOA Adult Program Dashboard

PROPOSED MOTION (S): For Discussion Only.

DISCUSSION: The 2019-20 WIOA Adult Program Dashboard reports depict the goals vs. actual

goal attainment of each funding stream within the WIOA Adult, Dislocated Worker, and all

discretionary grant programs. Each grant is represented on its own dashboard listing each goal,

and the projected goal attainment by month. Program enrollment represents new client

enrollments in the current program year, with the remaining goals met by any clients active in

2019-20.

Attachment(s): 2019-20 WIOA Adult Program Dashboard

x

9

2019

2020

AdultP

erform

ance

Ope

ratin

gPlan

AdultT

itleI

Measure

GOAL

7/31

/201

98/31

/201

99/30

/201

910

/31/20

1911

/30/20

1912

/31/20

191/31

/202

02/28

/202

03/31

/202

04/30

/202

05/31

/202

06/30

/202

0

Enrollm

entG

oals

220

1035

6090

115

150

175

200

220

Actual

2243

Placed

inem

ploymen

tinWDB

priorityindu

stry

sectors

770

515

2540

5565

7077

Actual

1322

Placed

intraining

inWDB

priorityindu

stry

sectorso

rOntheJobTraining

580

510

1725

3748

5258

Actual

1111

Completionof

occupa

tiona

ltraininginpriorityindu

stry

sectorsw

/cred

entia

l/certificate

orcompletionof

OnthejobTraining

400

38

1620

2530

3540

Actual

216

Placed

inem

ploymen

tnot

intheWDB

priorityindu

stry

sectors

7 70

1020

3040

5060

7077

Actual

313

19

10

2019

2020

AdultP

erform

ance

Ope

ratin

gPlan

DWTitle

IMeasure

GOAL

7/31

/201

98/31

/201

99/30

/201

910

/31/20

1911

/30/20

1912

/31/20

191/31

/202

02/28

/202

03/31

/202

04/30

/202

05/31

/202

06/30

/202

0

Enrollm

entG

oals

200

1035

5585

110

135

160

175

200

Actual

1635

Placed

inem

ploymen

tinWDB

priorityindu

stry

sectors

700

515

2540

5565

7070

Actual

87

Placed

intraining

inWDB

priorityindu

stry

sectorso

rOntheJob

Training

430

48

1421

2835

4043

Actual

66

Completionof

occupa

tiona

ltraininginpriorityindu

stry

sectorsw

/cred

entia

l/certificate

orcompletionof

OnthejobTraining

300

37

1316

2024

2730

Actual

36

Placed

inem

ploymen

tnot

intheWDB

priorityindu

stry

sectors

700

1020

3040

5060

7077

Actual

813

20

11

Measure GoalPY 17/18 & 18/19

7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/31/2019 2/28/2019 3/31/2019

Enrollments 40 30 32 34 36 38 40 40 40 40 40

Actual 41 41 41 41 41 41

Work Based Training 20 14 15 16 17 18 19 20 20 20 20

Actual   20 22 22 22 22 22

Work Based Training ‐ Completion 15 9 10 11 12 13 14 15 15 15 15

Actual 16 16 17 17 17 17

College Enrollees 20 14 15 16 17 18 19 20 20 20 20

Actual 16 16 16 16 16 16

Comple on of Work Based Training ‐College Enrollees 7 1 2 3 4 5 6 7 7 7 7

Actual 3 3 3 3 3 3

Entered Employment 30 20 22 24 26 28 29 30 30 30 30

Actual   19 19 19 19 20 20

Entered Employment ‐ College Enrollees 20 14 15 16 17 18 19 20 20 20 20

Actual   6 6 6 6 6 6

Average Hourly Wage Rate at Placement $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00

Actual $15.95 $15.95 $15.95 $15.84 $15.90 $15.90

Total Number of Business Partners 3 3 3 3 3 3 3 3 3 3 3

Actual 3 3 3 3 3 3

2019‐2020 Adult Performance Operating Plan ‐ Disability Employment Accelerator

12

                   2019 ‐ 2020 Adult Performance Operating Plan ‐ Human Services Agency (TANF + SNAP, SNAP Only Recipients)

Measure Goal 7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/30/2020 2/29/2020 3/31/2020 4/30/2020 5/31/2020 6/30/2020

WIOA Enrollments (TANF + SNAP) 24 2 4 6 8 10 12 14 16 18 20 22 24

Actual 2 2 4 5 9

WIOA Enrollments (SNAP Only) 100 8 16 24 32 40 48 56 64 73 82 91 100

Actual 5 5 14 27 40

New Employer Contacts 360 30 60 90 120 150 180 210 240 270 300 330 360

Actual   21 42 49 78 97*

New Worksites Developed 24 2 4 6 8 10 12 14 16 18 20 22 24

Actual 2 3 5 7 10

New Worksites Developed on Westside 12 1 2 3 4 5 6 7 8 9 10 11 12

Actual 2 3 3 7 7

New Monolingual Worksites Developed 12 1 2 3 4 5 6 7 8 9 10 11 12

Actual 0 0 0 2 3

Job Fairs Conducted 4 0 1 2 2 2 2 2 2 3 3 4 4

Actual   0 1 2 3 3

Job Fairs Conducted on Westside 2 0 1 1 1 1 1 1 1 1 1 1 2

Actual   0 0 0 0 0

* ‐ HSA requested that the department not do as much outreach to new employers, as HSA is having difficulty getting enough participants to justify the need for more employers to participate.

13

2019 ‐ 2020   Probation Performance Operating Plan

Measure GoalPY 2018‐2019

7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/31/2020 2/28/2020 3/31/2020 4/30/2020 5/31/2020 6/30/2020

Enrollment 36 18 18 19 21 23 24 26 27 28 30 32 34 36

Actual 14 14 14 17 19 21

14

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: WIOA Youth Program Dashboard

PROPOSED MOTION (S): For Discussion Only.

DISCUSSION: The 2019-20 WIOA Youth Program Dashboard reports depict the goals vs. actual

goal attainment of the WIOA Youth Program operated by the Merced County Office of Education

via the EMPOWER Program. The dashboard lists each goal and the projected goal attainment by

month. Program enrollment represents new client enrollments in the current program year with

remaining goals met by any clients active in 2019-20.

The EMPOWER Program provides educational assistance and job training to help out-of-school

youth ages 18-24 succeed in school, then transition to college and/or a career. Youth that do not

have a high school diploma receive basic education skills, tutoring, and study skills, with an

emphasis on literacy and numeracy, in order to obtain a GED or high school diploma. EMPOWER

youth are also provided paid and/or unpaid work experience, employability skills training,

leadership development, placement in post-secondary education (to include career technical

education and/or occupational skills training), support services, adult mentoring, comprehensive

guidance and counseling, and follow-up services for at least 12 months after completion of

participation in the program. The goal of all planned services is to lead to educational and career

success for each participant.

Attachment(s): 2019-20 WIOA Youth Program Dashboard

x

15

Measure

Goal

7/31

/201

88/31

/201

89/30

/201

810

/31/20

1811

/30/20

1812

/31/20

181/30

/201

92/28

/201

93/31

/201

94/30

/201

95/31

/201

96/30

/201

9

Enrollm

ent(Ne

wPY

1920

)16

050

5560

7580

9010

011

512

514

015

016

0

Actual

8036

4059

6880

TotalEnrollm

ents(Carryover

+Ne

w)

225

115

120

125

140

145

155

165

180

190

205

215

225

Actual

191

147

151

170

179

191

Placed

inOccup

ationa

lSkills

Training

(Active)

750

411

1624

3045

5058

6370

75

Actual

203

811

1420

Obtaine

dCred

entia

l(Ac

tive)

500

510

1418

2328

3032

3645

50

Actual

334

1218

2933

Placed

inWorkExpe

rience(Active)

505

1015

1520

2530

3540

4550

50

Actual

7744

5356

6577

Placed

inOntheJobTraining

(Active)

60

00

00

22

44

66

6

Actual

00

00

00

Measureab

leSkillsG

ain(Active)

120

510

2030

4045

5060

8095

105

120

Actual

912

872

8391

Placed

inPo

stSecond

aryEd

ucation/

Advanced

Training

(Closed)

200

27

1010

1013

1717

1718

20

Actual

280

2427

2828

Employmen

t:Non

Training

Related

(Closed)

280

13

46

1215

1719

2225

28

Actual

30

03

33

Employmen

t:Training

Related(Closed)

280

01

36

911

1820

2225

28

Actual

50

05

55

Employmen

t:Not

Traine

d(Closed)

280

01

36

911

1820

2225

28

Actual

200

020

2020

2019

20WIOAYo

uthPe

rforman

ceOpe

ratin

gPlan

Non

WestsidePa

rticipan

tsNO

Tinzip

code

s936

35,936

20,936

61,953

22,936

61

26

16

Measure

Goal

7/31

/201

88/31

/201

89/30

/201

810

/31/20

1811

/30/20

1812

/31/20

181/30

/201

92/28

/201

93/31

/201

94/30

/201

95/31

/201

96/30

/201

9

Enrollm

ent(Ne

wPY

1920

)40

58

1114

1720

2326

2932

3640

Actual

3021

2629

3030

TotalEnrollm

ents(Carryover

+Ne

w)

4510

1316

1922

2528

3134

3741

45

Actual

3526

3134

3535

Placed

inOccup

ationa

lSkills

Training

(Active)

150

14

79

1010

1011

1213

15

Actual

20

11

22

Obtaine

dCred

entia

l(Ac

tive)

100

00

00

00

00

00

10

Actual

20

11

12

Placed

inWorkExpe

rience(Active)

200

00

00

00

00

00

10

Actual

1914

1818

1921

Placed

inOntheJobTraining

(Active)

20

00

00

00

00

00

2

Actual

00

00

00

Measureab

leSkillsG

ain(Active)

401

35

810

1518

2227

3135

40

Actual

270

017

2427

Placed

inPo

stSecond

aryEd

ucation/

Advanced

Training

(Closed)

70

03

33

36

66

66

7

Actual

140

1113

1414

Employmen

t:Non

Training

Related

(Closed)

70

02

33

44

45

67

7

Actual

00

00

00

Employmen

t:Training

Related(Closed)

70

00

12

33

44

55

7

Actual

10

01

11

Employmen

t:Not

Traine

d(Closed)

100

01

22

33

44

56

10

Actual

40

04

47

2019

20WIOAYo

uthPe

rforman

ceOpe

ratin

gPlan

WestsidePa

rticipan

tsinzip

code

s936

35,936

20,936

61,953

22,936

61

27

17

Measure

Goal

5/31

/201

96/30

/201

97/31

/201

98/31

/201

99/30

/201

910

/31/20

1911

/30/20

1912

/31/20

191/30

/202

02/28

/202

03/31

/202

04/30

/202

05/31

/202

06/30

/202

0

Enrollm

ent(Ne

wPY

1920

)45

05

55

1010

1015

1520

2525

3545

Actual

60

33

33

66

Placed

inOccup

ationa

lSkills

Training

450

05

55

1010

1010

1020

2030

45

Actual

70

03

33

67

Obtaine

dCred

entia

l29

00

00

33

35

1010

1010

2029

Actual

50

00

22

25

Employmen

t:Training

Related

330

00

05

55

55

1010

1525

33

Actual

00

00

00

00

2019

20WIOAYo

uthPe

rforman

ceOpe

ratin

gPlan

Constructio

nTraining

forp

articipan

tsinWestern

MercedCo

unty

28

18

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: WIOA Business Services Dashboard

PROPOSED MOTION(S): For Discussion Only.

DISCUSSION: The Business Dashboard includes a snapshot of business services activities for

Program Year 2019-20 (July-November 2019).

Attachment(s): 2019-20 WIOA Business Services Dashboard

x

19

Business Dashboard

WDB Meeting: 12/12/2019

18.7511

18.34 18.05 17.61

29.35

15.71 14.95 13.17 14 12.99 16.56

05

101520253035

Wag

es in

Dol

lars

Industry Sector

Average Wage by Sector (All Jobs Placed)July 1st, 2019 - November 30th, 2019

62

106

13

23

3

31

3 2

24

12

05

101520253035

Num

ber o

f Pla

cem

ents

Industry Sector

Job/Training Placement by SectorJuly 1st, 2019 - November 30th, 2019

55

219

140

12 10 2 30

20406080

100120140160

BalanceStaffing

Exact Staffing Fall HiringEvent

Marshalls Panda Express PETRO/BurgerKing

Scholle IPN Veterans StandDown

Num

ber o

f New

Hire

s

Employer

Hiring Event Placements (Reported To Date)July 1st, 2019 - November 30th, 2019

20

Business Dashboard

WDB Meeting: 12/12/2019

453

279

23

9

10

2

181

4 44

Hiring Fair AnalyticsJuly 1st, 2019 - November 30th, 2019

Social Media (Facebook, Twitter,Etc.)Worknet

EDD

HSA

Email

College

Friends/Family

DOR

Veteran Services

35 37

124

14

102

0

20

40

60

80

100

120

$11.00-$14 $14.01-$19 $19.01-$24 $24.01-$29 $29.01+ Total

Num

ber o

f Pla

cem

ents

Wage Range

Wage Distribution Among Unsubsidized PlacementsJuly 1st, 2019 - November 30th, 2019

21

Business Dashboard

WDB Meeting: 12/12/2019

HR Hotline Usage

The HR Hotline has improved in the usage rate in November as a result of increased outreach to the county chambers of commerce, as well as to local small and mid-sized employers.

28

5

0

33

0

5

10

15

20

25

30

35

$11.00-$14 $14.01-$19 $19.01-$24 Total

Num

ber o

f Pla

cem

ents

Wage Range

OJT & ESE Distribution - PlacementsJuly 1st, 2019 - November 30th, 2019

2

0

3

2

6

0

1

2

3

4

5

6

7

July August September October November

Num

ber o

f Cal

ls

Month of Usage

HR Hotline Usage RateJuly 1st, 2019 - November 30th, 2019

22

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: Fiscal Summary and Dashboard

PROPOSED MOTION(S): For Discussion Only.

DISCUSSION: The 2019-20 Fiscal Summary and Dashboard provides expenditures vs.

allocation by individual grants.

• Any grant active during the program year (PY) is featured in the Fiscal Dashboard.

• Grants all have different start and end dates during the PY.

• Data represented on the Dashboard displays the pacing of expenditures for each grant

program.

• Some programs require that most of the grant funding be expended at the start of the

program, while others pace expenditures incrementally over the course of the PY.

• Tracking the fiscal life of grant programs ensures that all funds are expended according to

the grant cycle.

Attachment(s): 2019-20 Fiscal Dashboard

x

23

MERCED COUNTY WORKFORCE DEVELPOMENT BOARDFISCAL GRANT DASHBOARD ‐ 12/2019

K9 201 Adult Formula RD 1

K9 202 Adult Formula Rd 2

AA0 201 Adult Formula RD 1

AA0 202 Adult Formula RD 2

K9 501 Dislocated Worker Rd 1

 K9 502 Dislocated Worker Rd 2

AA0 501 Dislocated Worker Rd 1

AA0 502 Dislocated Worker Rd 2

K9 301 Youth Formula

K9 302 Youth Formula

AA0 301 Youth Formula Rd 1

GRANT START 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019GRANT END 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021ALLOCATION $243,184 $1,296,435 $273,654 $1,454,636 $233,606 $1,110,812 $219,426 $1,040,352 $1,635,662 $5,003 $1,829,755EXPENDITURES $243,184 $1,113,307 $87,101 $0 $233,606 $1,110,812 $86,330 $14,821 $866,795 $5,003 $44,682OBLIGATIONS $0 $183,128 $186,553 $547,258 $0 $0 $133,096 $618,619 $768,867 $0 $0BALANCE $0 $0 $0 $907,378 $0 $0 $0 $406,912 $0 $0 $1,785,073% EXPENDITURES 100% 100% 100% 38% 100% 100% 100% 61% 100% 100% 2%% GRANT TERM 72% 72% 22% 22% 72% 72% 22% 22% 72% 72% 22%

K9 540 Rapid Response by Formula

K9 541 Rapid Response by Formula

AA0 540 Rapid Response by Formula

AA0 541 Rapid Response by Formula

K9 292 Layoff Aversion

K9 293 Layoff Aversion

AA0 292 Layoff Aversion

AA0 293 Layoff Aversion

K8 1091 Storms NDWG 2017

K9 1091 Storms NDWG 2017

K9 1139 2018 Opioid Crisis NDWG

GRANT START 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019 7/1/2019 3/1/2017 3/1/2017 10/1/2018GRANT END 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021 6/30/2021 9/30/2019 9/30/2019 9/30/2020ALLOCATION $20,325 $100,985 $23,766 $112,681 $5,733 $22,552 $6,000 $28,449 $225,000 $675,000 $547,565EXPENDITURES $20,325 $100,985 $23,766 $22,966 $5,733 $22,552 $5,740 $3,715 $225,000 $675,000 $38,492OBLIGATIONS $0 $0 $0 $19,995 $0 $0 $0 $0 $0 $0 $493,488BALANCE $0 $0 $0 $69,720 $0 $0 $260 $24,734 $0 $0 $15,585% EXPENDITURES 100% 100% 100% 38% 100% 100% 96% 13% 100% 100% 97%% GRANT TERM 72% 72% 22% 22% 72% 72% 22% 22% 100% 100% 59%

K8 1122 SlingShot ‐ Regional Plan Implement 1

K9 1145 Slingshot Regional Plan Implement 2

K9 1144 Reg Org/Reg Training

K7 1088 DEI PY 17/18

K8 1126 DEA PY 17/18

AA0 P2E Planning

AA0 2286 P2E Support Services

AA0 2287 P2E Direct Services EDD Sublease HSA ESE Probation

GRANT START 4/1/2018 4/1/2019 4/1/2019 10/1/2016 3/1/2018 10/1/2018 12/1/2019 12/1/2019 7/1/2019 6/1/2019 7/1/2019GRANT END 12/31/2019 6/30/2020 6/30/2020 4/1/2020 12/31/2019 3/31/2020 6/30/2021 6/30/2021 6/30/2020 5/31/2020 6/30/2020ALLOCATION $500,000 $300,000 $172,700 $8,000 $250,000 $140,000 $37,736 $87,389 $5,641 $1,110,910 $100,000EXPENDITURES $461,535 $53,441 $36,811 $1,070 $236,524 $48,130 $0 $0 $940 $302,641 $21,300OBLIGATIONS $38,465 $223,422 $42,488 $0 $0 $85,475 $0 $77,780 $0 $0 $0BALANCE $0 $23,138 $93,401 $6,930 $13,476 $6,395 $37,736 $9,609 $4,701 $808,269 $78,700% EXPENDITURES 100% 92% 46% 13% 95% 95% 0% 89% 17% 27% 21%% GRANT TERM 97% 55% 55% 91% 97% 79% 1% 1% 44% 52% 44%

ALLOCATIONEXPENDITURESOBLIGATIONSBALANCE

DEPARTMENT TOTAL$14,322,957$6,113,737$3,798,633$4,410,587

24

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

K9 201 Adult Formula RD 1

K9 202 Adult Formula Rd 2

AA0 201 Adult Formula RD 1

AA0 202 Adult Formula RD 2

K9 501 Dislocated Worker Rd 1

 K9 502 Dislocated Worker Rd 2

AA0 501 Dislocated Worker Rd 1

AA0 502 Dislocated Worker Rd 2

K9 301 Youth Formula

K9 302 Youth Formula

AA0 301 Youth Formula Rd 1

K9 540 Rapid Response by Formula

K9 541 Rapid Response by Formula

AA0 540 Rapid Response by Formula

AA0 541 Rapid Response by Formula

K9 292 Layoff Aversion

K9 293 Layoff Aversion

AA0 292 Layoff Aversion

AA0 293 Layoff Aversion

K8 1091 Storms NDWG 2017

K9 1091 Storms NDWG 2017

K9 1139 2018 Opioid Crisis NDWG

K8 1122 SlingShot ‐ Regional Plan Implement 1

K9 1145 Slingshot Regional Plan Implement 2

K9 1144 Reg Org/Reg Training

K7 1088 DEI PY 17/18

K8 1126 DEA PY 17/18

AA0 P2E Planning

AA0 2286 P2E Support Services

AA0 2287 P2E Direct Services

EDD Sublease

HSA ESE

Probation

2019 ‐ 2020 Merced County WDB Budget Status Report

25

TO: Workforce Development Board DATE: 12/12/2019 FROM: Workforce Development Board Staff For Action For Discussion For Information SUBJECT: State of CA Fiscal Monitoring Report – PY 2018-19 PROPOSED MOTION (S): Information Only. DISCUSSION: See the following information on the State’s Fiscal Monitoring Report from the prior year, which had no findings. Attachment(s): State of CA Fiscal Monitoring Report – PY 2018-19

x

26

PO Box 826880 • Sacramento, CA 94280-0001 • edd.ca.gov

December 3, 2019 Mr. David Mirrione Interim Executive Director Merced County Department of Workforce Investment 1880 Wardrobe Ave Merced, CA 95341 WORKFORCE INNOVATION AND OPPORTUNITY ACT PROGRAM YEAR 2018-19 FISCAL AND PROCUREMENT REVIEW FINAL MONITORING REPORT Dear Mr. Mirrione: This final monitoring report is to inform you of the results of the Employment Development Department, Compliance Review Office’s (CRO) review of the Merced County Department of Workforce Investment (MCDWI) Workforce Innovation and Opportunity Act (WIOA) fiscal and procurement systems for Program Year (PY) 2018-19. Our review was conducted under the authority of WIOA Sections 183(a) and 184(a)(4). The purpose of this review was to determine the level of compliance by MCDWI with applicable federal and state laws, regulations, policies, and directives related to the WIOA grant specific to financial management and procurement activities for PY 2018-19. The scope of the review covered the period of July 1, 2018 through February 28, 2019. For the fiscal portion of the review, we focused on the following areas: fiscal policies and procedures, financial reporting, expenditures charged to the WIOA grants, cost allocation, indirect cost rate, cash management, internal controls, oversight of your subrecipients, audits, and debt collection. For the procurement portion of the review, we examined procurement transactions and property management. The on-site review was conducted by Ms. Louise Moreno and Mr. Armando Ramirez from March 25, 2019 through March 29, 2019. The exit conference for this review was held on March 29, 2019. We collected the information for this report through interviews with MCDWI representatives; and by reviewing applicable policies, procedures, a sample of PY 2017-18 and PY 2018-19 expenditures and procurements, and your

27

Mr. David Mirrione December 3, 2019 Page 2

response to Sections I and II of the WIOA Fiscal and Procurement On-Site Monitoring Guide.

FISCAL REVIEW RESULTS

We conclude that we did not identify any areas of MCDWI not meeting WIOA requirements concerning financial management.

PROCUREMENT REVIEW RESULTS

We conclude that we did not identify any areas of MCDWI not meeting applicable WIOA requirements concerning procurement.

Because the methodology for our monitoring review included sample testing, this report is not a comprehensive assessment of all areas included in our review. It is MCDWI’s responsibility to ensure that the systems, programs, and related activities comply with the WIOA grant program, federal and state regulations, and applicable state directives. Therefore, any deficiencies identified in subsequent reviews, such as an audit, would remain MCDWI’s responsibility.

Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact Ms. Karen Fuller-Ware, Compliance Monitoring Supervisor, at 1-916-653-4147 or Karen.FullerWare@edd.ca.gov.

Sincerely,

JOJO SANCHEZ-GAJO, Chief Compliance Monitoring Section Compliance Review Office

cc: Kulpreet Chand, MIC 22M Karen Fuller-Ware, MIC 22M MaryLiz Kerecman, MIC 50 Jennifer Gouvaia, MIC 50 Jaime Gutierrez, MIC 50 Armando Ramirez, MIC 22M Tim Reynaga, MIC 50 Jojo Sanchez-Gajo, MIC 22M

28

TO: Workforce Development Board DATE: 12/12/2019

FROM: Workforce Development Board Staff For Action

For Discussion

For Information

SUBJECT: State of CA Storm Grant Monitoring Report – PY 2017-18

PROPOSED MOTION (S): Information Only.

DISCUSSION: See the following information on the State’s Storm Grant Monitoring Report from the prior year, which had one finding which has already been resolved.

Attachment(s): State of CA Storm Grant Monitoring Report – PY 2017-18

x

29

PO Box 826880 • Sacramento, CA 94280-0001 • edd.ca.gov

December 3, 2019 Mr. David A. Mirrione Director Merced County Workforce Development Board 1205 West 18th Street Merced, CA 95340 WORKFORCE INNOVATION AND OPPORTUNITY ACT NATIONAL DISLOCATED WORKER GRANT – 2017 STORM GRANT REVIEW FINAL MONITORING REPORT PROGRAM YEAR 2017-18 Dear Mr. Mirrione: This final monitoring report is to inform you of the results of our review of Merced County Workforce Development Board’s (MCWDB) Workforce Innovation and Opportunity Act (WIOA) National Dislocated Worker Grant (NDWG) for Program Year (PY) 2017-18. We reviewed Subgrant Number K7102042, specific to grant code 1091, with a grant term March 1, 2017 through September 30, 2018. Our review covered the period of March 1, 2017 through June 30, 2018. For the program operations portion of the review, we focused primarily on the areas of program administration, participant eligibility, WIOA activities, monitoring, if applicable, and management information system/reporting. For the fiscal portion of the review, we focused on the following areas: fiscal policies and procedures, financial reporting, expenditures charged to the WIOA grants, cost allocation, indirect cost rate, cash management, internal controls, oversight of your subrecipients, subrecipient audits, and debt collection. For the procurement portion of the review, we examined procurement transactions and property management. This review was conducted by Mr. Kevin Fewell from July 16, 2018 through July 20, 2018. We conducted our review under the authority of Sections 683.410(a) Title 20 of the Code of Federal Regulations (CFR). The purpose of this review was to determine the level of compliance by MCWDB with applicable federal and state laws, regulations, policies, and directives related to the WIOA NDWG grant regarding program operations, financial management and procurement for PY 2017-18.

30

Mr. David A. Mirrione December 3, 2019 Page 2

During our review, we performed the following procedures: Reviewed laws, regulations, policies, procedures, and directives related to the

WIOA NDWG grant. Obtained and reviewed MCWDB policies and procedures. Obtained and reviewed MCWDB accounting records and reports. Interviewed MCWDB representatives, service provider staff, and program

participant(s). Reviewed MCWDB response to Section I, II, and III of the Special Project

On-Site monitoring Guide. Selected a sample of program expenditures for testing. Reviewed and analyzed documentation to support program expenditures. Obtained and reviewed a sample of case files for participants enrolled in the

WIOA NDWG program.

We received your response to our draft report on October 22, 2019, and reviewed your comments and documentation before finalizing this report. Your response adequately addressed the finding cited in the draft report, no further action is required and we consider the issue resolved.

BACKGROUND

The MCWDB was awarded $500,000 to operate the WIOA NDWG grant to serve 42 WIOA participants from March 1, 2017, through September 30, 2018. For the period ending July 31, 2018, MCWDB reported that it spent $495,956 to serve 51 participants.

We reviewed case files for 10 of the 51 participants enrolled in the WIOA NDWG grant as of July 20, 2018.

PROGRAM REVIEW RESULTS

While we conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning grant program administration, we noted an instance of noncompliance in the area of subrecipient monitoring. The finding that we identified in this area is specified below.

FINDING ONE

Requirement: 2 CFR section 200.328(a) states, in part, that monitoring by the non-federal entity must cover each program, function or activity.

20 CFR section 683.410(a) states, in part, that each recipient of funds under Title I of WIOA must conduct regular oversight and

31

Mr. David A. Mirrione December 3, 2019 Page 3

monitoring of its subrecipients and contractors in order todetermine whether there is compliance with the provisions of WIOA and the WIOA regulations and other applicable laws and regulations.

Workforce Services Directive WIAD007 states, in part, that the Local Board must identify procedures for monitoring of all subrecipients at least once each program year and that the onsite review of each subrecipient is both fiscal and programmatic.

MCWDB Monitoring Policy and Procedures dated March 2018 states, in part, that the monitoring process will include a desk review, an entrance conference, an on-site visit, an exit conference and a formalized written report.

Observation: During the compliance review, we requested MCWDB to provide us with monitoring reports for each of their three subrecipients: City of Gustine Department of Public Works (City of Gustine), City of Merced Department of Public Works (City of Merced), and City of Los Banos Department of Public Works (City of Los Banos). MCWDB only provided us with two reports, each for the City of Gustine, dated September 26, 2017, and October 25, 2017. Both reports were two-page documents titled “Attachment 1 – Worksite Visit Checklist” containing eight questions and the associated answers. Subrecipient monitoring reports were not provided for either the City of Merced or the City of Los Banos.

MCWDB staff acknowledged that annual subrecipient program monitoring had not been conducted for the City of Merced or the City of Los Banos, but did provide a subrecipient monitoring log verifying that, although late (over one year since commencement of worksite activity), monitoring is scheduled for both the City of Merced and the City of Los Banos in August 2018. It was documented during our review that MCWDB has recently undergone significant staffing changes, which may have contributed to the non-compliance.

Based on our review of MCWDB’s subrecipient monitoring of City of Gustine, we determined the subrecipient monitoring process does not comply with federal, state or MCWDB’s own Monitoring Policy and Procedures dated March 2018 because no

32

Mr. David A. Mirrione December 3, 2019 Page 4

monitoring was performed and no formalized written report was prepared. Without a formal written report, the subgrantee is unable to document findings, recommend corrective action, or provide timelines for a corrective action response from the subrecipient.

Recommendation: We recommended that MCWDB provide the Compliance Review

Office (CRO) with verification that it completed annual subrecipient program monitoring for the City of Gustine, the City of Merced, and the City of Los Banos, and a corrective action plan explaining how they will ensure that, in the future, they will conduct annual subrecipient monitoring of every subrecipient.

MCWDB Response: The MCWDB stated that they are providing, with verification,

annual sub recipient program monitoring for the City of Gustine, the City of Merced, and the City of Los Banos. Clarification is needed regarding the City of Los Banos monitoring observation. The actual work site was the Merced County Department of Public Works, Roads Division at Los Banos. A corrective action plan explaining how NDWG program monitoring and oversite will be conducted is included.

State Conclusion: We consider this finding resolved. FINANCIAL MANAGEMENT REVIEW RESULTS We conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning financial management. In addition to the finding above, we identified two instances that, while not findings, are concerns that may become compliance issues in the future if not addressed. Specifically, MCWDB was unable to provide invoices for two of the requested sample expenditures: (1) a September 22, 2017 journal entry in the amount of $188.78 for Workers Compensation Insurance associated with NDWG Storm 2017 participant payroll and allocated as an indirect personnel cost; and (2) a September 22, 2017 journal entry in the amount of $63.35 for General Liability Insurance for NDWG Storm 2017 participant payroll and allocated as an indirect personnel cost. We suggest that you contact the County of Merced Administration to obtain copies of the two “master” invoices (from which the above two journal entries were made to allocate a portion to the NDWG grant) and provide the CRO with copies of both invoices.

33

Mr. David A. Mirrione December 3, 2019 Page 5

In its response, MCWDB included the two “master” invoices from which two journal entries were made to allocate a portion to the NDWG grant, the journal entry amounts were derived from participant time cards rather than invoices due to the County of Merced acting as the employer of record for participants during this administration of the Storm grant. The amount of $188.78 for Workers Compensation Insurance, and the amount of $63.35 for General Liability Insurance were formulaic percentage amounts generated by payroll software and allocated by transfer as noted on the attached general ledger report. The 19th pay period is when the allocations were made per the attached County of Merced 2017 bi-weekly payroll schedule and actual time cards. The MCWDB’s response adequately addressed our concern and no further action is necessary.

PROCUREMENT REVIEW RESULTS

We conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning procurement.

Because the methodology for our monitoring review included sample testing, this report is not a comprehensive assessment of all of the areas included in our review. The MCWDB is responsible to ensure that its system, programs, and related activities comply with the WIOA grant program, federal and state regulations, and applicable state directives. Therefore, MCWDB is responsible for any deficiencies identified in subsequent reviews or audits.

Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact Ms. Kulpreet Chand, Compliance Monitoring Supervisor, at 1-916-654-9587 or Kulpreet.Chand@edd.ca.gov.

Sincerely,

SCHENELLE FLORES, Acting Chief Compliance Review Office

cc: Kulpreet Chand, MIC 22M Jaime Gutierrez, MIC 50 Jennifer Gouvaia, MIC 50 MaryLiz Kerecman, MIC 50 Tim Reynaga, MIC 50 Jojo Sanchez-Gajo, MIC 22M

34