may 20 2013 complete agenda

7/30/2019 May 20 2013 Complete Agenda

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Mayor and Town Council Regular Session Agenda May 20, 2013

10. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. First Reading Ordinance to Adopt the FY 2014 Budget B. First Reading Ordinance Establishing Additional Pay for Parking Areas in Ocean City (to implement

paid parking on various municipal lots and street locations) C. Resolution to Increase Bulk Pickup Rates and to Increase Inlet Lot Parking Rates on Saturdays and

Sundays D. Resolution to Designate the Ocean City Development Corporation Boundary and former Community

Legacy District as a Sustainable Community

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for May 28, 2013

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, MAY 20, 2013

3 APPROVAL OF MINUTES


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4 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session maybe heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyonewishing to be heard shall state their name, address and the subject on which heor she wishes to speak.


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5 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Proclamation Designating May 26 June 1 as NationalHurricane Preparedness Week


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HURRICANE AWARENESS WEEK May 26 June 1, 2013

Hurricanes have been responsible for loss of life, injury and damage in theState of Marylandand, high winds and water which may accompany hurricanes areparticularly life-threatening in their intensity and duration; and

WHEREAS, Preparing the residents of the State of Maryland for hurricanes and thedevastation that accompanies them is a function of government, dependent on theleadership of public officials, the efforts of many dedicated volunteers andprofessionals, and the awareness and cooperation of the public; and

WHEREAS, Federal, State, local and private organizations are improving preparednessand attempting to inform the public of the steps that should be taken to save lives andprotect property to include evacuations and safety measures, flood-proofing and wind-proofing techniques and the availability of flood insurance; and

WHEREAS, By understanding the dangers associated with hurricanes and by takingreasonable precautions, the citizens of Maryland can reduce the loss of life, injury andproperty damage.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,Maryland, do hereby proclaim the week of May 26 June 1, 2013 as HURRICANE AWARENESS WEEK in Ocean City and do commend this observance to all of ourcitizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of theTown of Ocean City, Maryland to be affixed this 20 th day of May in the year of ourLord two thousand and thirteen.

____________________________________


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5 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

B. Standing Committee Reports


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POLICE COMMISSION MEETING MINUTESOPEN SESSION

May 13, 2013 9:00 a.m.

Present: Mayor Rick Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek,City Manager David Recor, Council Member Dennis Dare, Acting Chief Gregory Guiton, Captain MichelColbert, Captain Kevin Kirstein

1. Call to Order 9:13 a.m.

2. The April 8, 2013 Minutes unanimously approved as written

3. 29 New Seasonal Officers from this years first graduating Police Academy class and 10 ReturningSeasonal Officers were sworn in by Mayor Meehan prior to the meeting

a. Discussion held as to who has authority to administer the oath of office to police officers if the

Mayor is unavailable. b. Charter is not clear on this subject. Captain Guiton will contact Guy Ayres, City Solicitor to

research whether the Mayors designee or the Council President could perform these duties.

4. Acquisition of Humvee and 2-1/2 Ton vehicles to be used for weather-related emergencies and other town needs. During prior Hurricanes, the military sent National Guard personnel with Humvee and 2-1/2 Ton vehicles to assist with evacuations. The National Guard requires two staff plus a spotter in eachvehicle, which leaves little room for evacuees in the Humvee. Humvee vehicles would be acquired through a Government Surplus Program. There is no charge for the vehicles through this program.

a. Humvee or 2-1/2 ton vehicles would be available for use by OCPD, OCFD, OCBP, and Emergency Management

b. Desired location to acquire vehicles would be Ft. Meade, Maryland or Dover Air Force Base,Delaware to accommodate on-site inspection of vehicles and ease of transport to Ocean City.

c. Vehicles would remain standard military color with the Town of Ocean City Seal affixed to thedoors for identification purposes no need to repaint

d. Humvee vehicles need to have a snorkel for high water use, flat-proof tires and roof covering

e. Vehicles must have routine maintenance program in place to assure the vehicles are operationally

ready at all timesf. Discussion held whether a 2- ton vehicle should be considered also

g. If vehicles are found that meet the Towns needs, Police Commission supports sending team toinvestigate vehicle(s).

h. Motion made by Mayor Meehan, Seconded by Dennis Dare to move forward withrecommendation before the full Council to acquire the vehicle(s).


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Tourism Commission Meeting MinutesMay 13, 2013

The following individuals were in attendance:

Commission Members Tourism Commission Chair and Council Secretary MaryKnight, Councilman Dennis Dare, Councilman Joe Mitrecic, Chris Trimper, HMRArepresentative, John Gehrig, Chamber representative. Staff members present were David Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino, ConventionCenter Director; Lisa Osman, Tourism Department; Frank Miller, Special Events; and Tom Shuster, Recreation & Parks Director. Also present were Margot Amelia, ExecutiveDirector of the Maryland Office of Tourism Development, Melanie Pursel, Chamber of Commerce and Susan Jones, HMRA. Media representatives present were JoanneShriner, Maryland Coast Dispatch and Zach Hoopes, Ocean City Today.

Update on States Tourism Marketing Plans

Mary Knight opened the meeting by introducing Margot Amelia. Margot gave a presentation on the Maryland Office of Tourism and discussed their strategic planning,success measurements, current and future strategies. Leisure travel to Maryland is on theupswing. Leisure travel grew 8 percent in 2011, 30 percent since 2007. The economicimpact of Tourism in Maryland was $14.3 billion in 2011. Margot can provide a

breakdown of Ocean Citys numbers. Margot mentioned the state would like to expand its marketing in the New York/New Jersey area. It is necessary to target larger, and moredistant metropolitan areas such as these. The state also has plans to increase outreach inCanada. Margot suggested that Ocean City have a seminar on Canadian moneyconversion in the future.

Update from Tourism Commission Metrics SubcommitteeMary reported the metrics subcommittee, consisting of herself, Donna Abbott, MelaniePursel, Susan Jones and John Gehrig met the previous week to discuss ways to measuretourism success. It was agreed to use a range of metrics currently available includingroom and food tax, sales tax, Smith Travel Report data, solid waste volume, bus ridershipand revenue, Inlet Lot revenue, demoflush, website traffic, social media stats and other items, to compile in monthly and annual reports. Susan Jones reported her board believed Smith Travel Report, while only reporting on chains, fell in line with what smaller

properties were experiencing and would be a good metric to include. Mary mentioned gathering zip codes from hotels to see where our visitors are traveling from. Susan said her board was agreeable to sharing zip code and length of stay information. Margotshared copies the state tourism offices monthly recap of Marylands travel and tourismtrends, which Donna said her office would be able to reformat using Ocean City statistics.

Book It Direct campaign discussionJohn Gehrig gave a presentation on On-Line Travel Agents (OTAs). He suggested

possibly adding a banner to ococean.com to Book-It Direct or Rodney says Book-ItDirect, to make consumers aware they can book their rooms directly with the hotels onthe ococean website. While it is an individual choice by lodging businesses to participate


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in these OTAs, there could be an impact on metrics such as room tax, if the commissions paid out are not reporting room tax.

The next meeting will be held on June 10, at 1:00, in Room 214 at the ConventionCenter.


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1

Recreation and Parks CommitteeMay 14, 2013

1. Call to Order: The meeting was called to order at 4:00 P.M. at Northside Park.Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, David Recor, TomShuster, Susan Petito, Frank Miller, Kate Gaddis and Lisa Mitchell. Tomintroduced Frank Miller, the new Special Events Superintendent. Guestsincluded Zach Hoopes, Joanne Shriner and Nancy Howard.

2. Approval of Minutes: The minutes of April 9, 2013 were approved as presented.

3. Ocean City License Plate Boardwalk Parade: Nancy Howard made a presentationabout the Ocean City License Plate Boardwalk Parade. The committee provided suggestions for promotion of the event with the Halloween theme and inclusion of additional participants.

4. Surfing Beach Update: Tom Shuster reported that the 2013 Surfing BeachSchedule has been distributed to the public and that the Surfing Beach Facilitator Manual has been revised to reflect changes in the implementation of the Inlet

Surfing Beach for conditional opening as agreed to by the inlet beach franchiseoperator and the Surfing Beach Subcommittee as the meeting of April 30, 2013.

5. Beach Toys: Tom Shuster provided a report on replacement options for BeachToys for 2013. The report identifies 13 possible toys ranging in price from$5,902 to $50,687. Tom further reported that the selection of toys to be used would be coordinated with boardwalk merchants and subject to available funding,size and weight of the toys, Public Works ability to move and place the toys and the toy manufacturers recommendation for installation on the beach.

The Committee asked Tom to narrow the number of options, get more price

information and availability. David Recor arrived at 4:50 P.M.The Committee was of the opinion that the Town did not have sufficient funds to

pay for new toys and that the interested boardwalk merchants should beencouraged to raise the funds for new toys.

6. St. Patricks Indoor Soccer Tournament: Kate Gaddis provided a report on the2013 St. Patricks Tournament. The tournament hosted 173 teams over 4weekends from late February to March. Total income from registrations was$64,500 and concession income of $6,546. The committee commended Kate and the Recreation Program Staff for the success of the tournament.

7. Caroline Street Boardwalk Stage Use Policy: Tom distributed copies of the draft policy for the use of the new Caroline Street Boardwalk stage on the beach. Thecommittee discussed whether the permit for use should be approved at theCouncil level or at the Department level by the Director of Recreation & Parks.Upon further discussion by the committee, direction was given to make the focusof the stage for Town sponsored or coordinated entertainment and to refer privateuses of the stage to the private event coordinator. A revised use procedure will be

provided at a future committee meeting.


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2

8. Kayak/Canoe Concession RFP (Closed Session): Motion by Lloyd Martin,seconded by Dennis Dare, to adjourn to closed session to discuss a contractualmatter related to a proposal Canoe and/or Kayaks Concession Rental Contract at

Northside Park.

Present in the closed session were Joe Mitrecic, Lloyd Martin, Dennis Dare,David Recor, Tom Shuster, Susan Petito and Kate Gaddis.

The committee returned to open session.

The committee provided guidance to the staff regarding the scope, considerationand duration of the contract to be included in the Request for Proposals. Thecommittee will report to the Council that the concession operation be planned for the 2014 season and that the request for proposals (RFPs) be distributed in lateFall 2013.

9. Other Business: The staff updated the committee on the plans for the July 4 th Fireworks. The Ford Motor Company has requested to do a market activationevent in Ocean City in June. A special meeting of the committee may bescheduled to follow up on these items before the next meeting of June 11.

10. The meeting was adjourned at 6:27 PM

P:Tom/Rec & Parks Committee Meeting 5-14-2013


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6. CONSENT AGENDA

A. Private Event Approval Request for Army RecruitmentJune 7-9, 2013


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: Army RecruitmentDATE: May 14, 2013

ISSUE(S): Request approval of Army Recruitment for June 7-9, 2013.

SUMMARY: The applicant will set-up a small tent, table, and pull-up bar forthis Army recruiting event. There will also be award giveaways.

The applicant requested to set-up at a bump out north of thepier. However, due to the amount of events taking place north of the pier, staff suggests that this event set-up on the bump out south of the pier at South Division Street, on the east side of theBoardwalk, adjacent to Dumsers. The applicant is aware of thisadjustment and will comply with staff requests.

FISCAL IMPACT: No fiscal impact to the Town.

RECOMMENDATION: Approve the event.

ALTERNATIVES: Do not approve the event.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated.

ATTACHMENT(S): 1) June 2013 Calendar2) Cover3) Application4) Site Layout

Agenda Item # 6A

Council Meeting May 20, 2013


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Sun Mon Tue Wed Thu Fri

2PE - PIS KaraokePE OC Beachlights

3 4PE - PIS Karaoke &VolleyballPE Beach Fireworks

5OC Air Show Set-upPE - PIS Basketball

6OC Air Show Set-upPE PIS Dodge BallDew Tour Set-up

7PE - LoOC AirSand DPE PDew ToPE - ArTENTA

9PE - Longboard ChallengeOC Air ShowPE - Sand Duels

PE - PIS KaraokeDew Tour Set-upPE OC CruzersPE OC BeachlightsPE - Army Recruitment -TENTATIVE PE Marines Pull UpChallenge - TENTATIVE

10OC AIR SHOWBreakdownDew Tour Set-up

11PE - PIS Karaoke &VolleyballDew Tour Set-up

OC AIR SHOWBreakdownPE Beach Fireworks

12Dew Tour Set-upOC AIR SHOWBreakdown

PE - PIS Basketball

13Dew Tour Set-upPE PIS Dodge Ball

14Sun RuDew ToPE P

16Dew Tour Set-upPE OC BeachlightsPE ESA Rain DatePE Marines Pull UpChallenge - TENTATIVE

17Dew Tour Set-up

18Firemens Pipe & DrumsDew Tour Set-upPE Beach Fireworks

19Firemens ParadeDew Tour Set-up

20Dew Tour

21Dew ToPE - Be

23

Dew Tour Beach 5 Sand Soccer PE OC CruzersPE OC Beachlights

24

Dew Tour Breakdown

25

Dew Tour BreakdownPE Beach Fireworks

26

Dew Tour Breakdown

27

Dew Tour Breakdown

28

Dew To

30PE OC BeachlightsPE ESA Rain Date

June


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Ocean City Private Events

Name of Event: Army Recruitment New Event: Yes

Date of Event: Fr iday thru Sunday, June 7-9, 2013

Date Application Received: February 28, 2013 Application Fee Paid: Exempt

Date Routed: February 28, 2013Date Returned from All Departments: April 22, 2013 Total Cost to Town: No foreseeable costs

Things to Note:

This would be a recruiting event. The applicant has requested a 10 x 10 exhibit space at a bump out north of the pier. The applicant would like to set-up a tent, table and pull-up bar. The event would take place from 8 am until 6:30 pm daily. The applicant would provide staff to direct the flow of activities and control crowds. Giveaways would be provided such as t-shirts, hats, dog tags and key chains. An on-site I-Pod will also be given

away.

Comments from Department Representatives:

RISK Insurance to be obtained and submitted prior to the event. REC & PARKS May be a conflict with other events scheduled in that area. Set-up seems modest. FIRE MARSHAL Must obtain a tent permit from the Office of the Fire Marshal. TRANSPORTATION Must keep the t ram lane clear. PUBLIC WORKS, OCPD, EMERGENCY SERVICES, OCBP, TOURISM and CONVENTION CENTER Have no

comments or concerns.

Date on Council Agenda: May 20, 2013 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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Army RecruitmentPRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator

Town of Ocean City

Recreation and Parks

200 125th Street

Ocean City, MD 21842

[email protected]

This is an application for use and is not a permit of use. No guarantee ofavailability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event. If an application issubmittedless than 90-days prior to the proposed start date, a late submission fee of $100.00will be

assessed for both Non-Profit organizations and For-Profit promoters. A newapplicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed uponrouteand/or method of operation described herein may result in the immediate revocationofthe permit. Applicants attention is directed to the accompanying informationpacket,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year orsimilarcomments are not acceptable responses. If a question does not apply, please writeN/Ain that space. The application will be returned if the information is incomplete.Pleasetype or print the information clearly. You may attach additional sheets asnecessary.

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Army Recruitment

A non-refundable application fee must accompany this document.

$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and

$25.00 per day for Non-Profit organizations. For beach use this fee is applied peroceanblock, per day. Races/runs/walks on the beach do not require a per block charge.Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: Army Recruitment

2. IS THIS A NEW EVENT? No

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATESFOR THE NEXT 3-YEARS: June 7-9, 2013

4. STARTING & ENDING TIMES OF EVENT: 9am-6pm all three days

5. PROJECTED SET-UP DATE (S) & TIMES: 8am all three days

6. PROJECTED CLEAN-UP DATE (S) & TIMES: 6:30pm all three days

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): Bump out on the Boardwalk norht of the pier. 10'x10'exhibit space. We have a tent, table and pull-up bar.

8. APPLICANTS NAME: Mark Rickert

9. ORGANIZATION REPRESENTING: US Army Recruiting Battalion, A&PA

10. MAILING ADDRESS: 4550 Parade Field Lane, Ft. Meade, MD 20755

11. WORK PHONE: 301-677-7029 HOME PHONE: 731-363-2331FAX: 301-677-7095 EMAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCHDOCUMENTATION? ____________________________________ IF NOT, WHY?_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:SFC Samuel Potter

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:4550 Parade Field Lane, Ft. Meade, MD 20755

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THANPage 2


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Army RecruitmentQUESTION 11: HOME: 731-363-2331 WORK: 410-749-9263 877-250-2587E-MAIL ADDRESS: [email protected]: _____________________________________________________________

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:Recruiting event. Table and tent setup. Pull-up bar. Fitness activities.*If more space is needed, please attach additional pages to the back of thisapplication17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED?Salisbury Recruiting Center, 8245-B Dickerson Ln., Salisbury, MD 21804

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRESUCH ACCESS? No IF SO, WHERE? _________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,etc.): Arrive early on Friday, June 7, park near Boardwalk, totegear/tent/tables/pull-upbar and then set-up equipment on pad/Boardwalk no later than 0800 hours.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: We will set-up a tent on the requested space. A tablewill beplaced beneath the tent canopy.21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: Four soldiers and three future soldiers will be available to direct the flowofactivities and control crowds. We will also bring cones to set-up at either end ofourexhibit area.

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.): Soldiers willbringa van and park at a paid parking spot.

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Army Recruitment

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?None IF SO, WHAT TYPE? Soldiers will be equipped with first aid kits.

24. WHAT IS YOUR RAIN POLICY? If it rains, soldiers will act according to safetystands addressed beforehand.

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?Soldiers will bring garbage bags and dispose of trash in designated garbage bins.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? Soldiers will bring hand sanitizer, water and shadefor soldiers. Soldiers will also locate public facilities/toilets prior to theevent.

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: None

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): Soldiers will bring giveawats such as t-shirts, hats, dog tags and keychains.

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? NoIF SO, WHO WILL THE PROCEEDS BENEFIT? All items will be given at no cost.

30. DESCRIBE EVENT PRIZES/AWARDS: Will have an on-site I-Pod giveaway.

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Army Recruitment

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? NoPlease forward a copy of the approved One Day Raffle Permit to the Private EventsCoordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? YesPlease forward a copy of the approved Tent Permit from the Office of the FireMarshal to the PrivateEvents Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?No Please forward a copy of the approved Air Support/Air-Inflated StructuresPermit to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? NoPlease forward a copy of the approved Bonfire Permit to the Private EventsCoordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? NoPlease forward a copy of the approved State of Maryland Fire Marshal Fireworks

Permit to the PrivateEvents Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? No IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.): N/APlease forward a copy of the approved One Day Alcohol Permit to the Private EventsCoordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: 200

38. EXPECTED NUMBER OF SPECTATORS: 1,000

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? Yes WHO DID YOU CONTACT?Ocean City Parks and Recreation Services

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):None

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Army Recruitment

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED TIS PERMIT? N/A IF SO, PLEASE ATTACHED A COPYTO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOTHighway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELINGTHE PARADE ROUTE: N/A DESCRIBE:

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: Army recruiting on the south end of Boardwalk on the tarmac beyond thepier.

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application will notbe approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): None

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THISAPPLICATION: NOne

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES XX NO_______

An event diagram MUST be included for an event to be considered.

.

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Army RecruitmentINSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall

obtain, at the applicants own expense, general liability insurance coverage, whichshallinclude coverage for personal injury in the amount of one million dollars($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 BaltimoreAvenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to beprovided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

XXINCLUDED WITH APPLICATION US Government is self insured

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by theapplicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Colabeverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers,saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks andbottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra,MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,

Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with itsagreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.Page 7


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Army Recruitment

APPLICANTS SIGNATURE Signature on file DATE 2/28/13

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at the

direction of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances oftheTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code which

expressly prohibits the public sale, rental or exchange for a donation of any goods,wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the localordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:

Permitee (organization/applicant) shall assume all risks incident to or inconnection withthe permitee activity and shall be solely responsible for damage or injury, ofwhateverkind or nature, to person or property, directly or indirectly arising out of or inconnectionwith the permitee activity or the conduct of Permitees operation. Permitee hereby

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Army Recruitmentexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits,losses,damages, or injuries directly or indirectly arising out of or in connection with the

permitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

The applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all requiredsubmissionof materials.

The applicant agrees to take full responsibility for all city-owned property,whetherborrowed, leased or rented, and understands that necessary replacement and/or repairfeesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit grantedby theTown and agrees to pay all fees and costs assigned to the permit. The applicantfurther

agrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


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6. CONSENT AGENDA

B. Private Event Approval Request for Marine Corp Pull UpChallenge June 8-9 & 15-16, 2013


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: Marines Pull-Up ChallengeDATE: May 14, 2013

ISSUE(S): Request approval of the Marines Pull-up Challenge for June 8-9and 15-16, 2013.

SUMMARY: This annual pull-up challenge is sponsored by the US Marines.Prizes are given based on the number of pull-ups completed byeach participant. Upon request, they will provide informationabout the Marine Corps.

The applicant originally requested to set-up on the beachbetween Dorchester and Somerset Street; however, upon staff review, it is recommended the event set-up on the beach at theSomerset Street bump out, or across the Boardwalk at SomersetStreet Plaza, whichever the applicant prefers. The applicantaccepts this staff stipulation.

FISCAL IMPACT: Not applicable.

RECOMMENDATION: Approve the event.

ALTERNATIVES: Do not approve event.


COORDINATED WITH: This request has been reviewed by and coordinated with allappropriate departmental staff, specifically Public Works, BeachPatrol and Transportation.

ATTACHMENT(S): 1) June 2013 Calendar2) Cover3) Application4) Site Layout

Agenda Item # 6B



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Sun Mon Tue Wed Thu Fri

2PE - PIS KaraokePE OC Beachlights

3 4PE - PIS Karaoke &VolleyballPE Beach Fireworks

5OC Air Show Set-upPE - PIS Basketball

6OC Air Show Set-upPE PIS Dodge BallDew Tour Set-up

7PE - LoOC AirSand DPE PDew ToPE - ArTENTA

9PE - Longboard ChallengeOC Air ShowPE - Sand Duels

PE - PIS KaraokeDew Tour Set-upPE OC CruzersPE OC BeachlightsPE - Army Recruitment -TENTATIVE PE Marines Pull UpChallenge - TENTATIVE

10OC AIR SHOWBreakdownDew Tour Set-up

11PE - PIS Karaoke &VolleyballDew Tour Set-up

OC AIR SHOWBreakdownPE Beach Fireworks

12Dew Tour Set-upOC AIR SHOWBreakdown

PE - PIS Basketball

13Dew Tour Set-upPE PIS Dodge Ball

14Sun RuDew ToPE P

16Dew Tour Set-upPE OC BeachlightsPE ESA Rain DatePE Marines Pull UpChallenge - TENTATIVE

17Dew Tour Set-up

18Firemens Pipe & DrumsDew Tour Set-upPE Beach Fireworks

19Firemens ParadeDew Tour Set-up

20Dew Tour

21Dew ToPE - Be

23

Dew Tour Beach 5 Sand Soccer PE OC CruzersPE OC Beachlights

24

Dew Tour Breakdown

25

Dew Tour BreakdownPE Beach Fireworks

26

Dew Tour Breakdown

27

Dew Tour Breakdown

28

Dew To

30PE OC BeachlightsPE ESA Rain Date

June


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Name of Event: Marine Corps Pull-Up Challenge New Event: No

Date of Event: June 8-9 and 15-16, 2013

Date Application Received: April 23, 2013 Application Fee Paid: No, Exempt

Date Routed: April 23, 2013Date Returned from All Departments: May 14, 2013 Total Cost to Town: Estimated at $550.00, not including

loss of paid parking revenue Things to Note:

This is a recruiting effort for the Marine Corps. The event is a pull-up challenge where prizes are given based on the number of pull-ups a participant can do. Items given away include shirts, hats, water bottles, key chains, I-pod armbands, and the like. Event would take place from 10 a.m. until 6 p.m. The event organizers would like to use a 10x10 portion of the beach and a 10x10 portion of the concrete pad at

Dorchester and Somerset Streets. The event organizers intend to set-up a 10x10 tent and place a pull-up bar next toit in order to conduct the challenges. The pull-up bar takes up a 4x4 space. They would also like to park a vehiclenext to their booth on the concrete next to the sand at Dorchester and Somerset Streets. Lastly, they would like to set-

up a 6 wide x 12 tall inflatable. Unloading and loading will be done on the concrete just before the beach near Dorchester Street. They would need to

unload boxes, a tent, and pull-up bar. It would about 15-minutes to unload. The event organizers plan to form a line that does not hinder the shuttle on the Boardwalk. Should a crowd form; they

would be kept on the beach side of the event to keep spectators out of the way of the Boardwalk Trams. The event organizers would like to borrow 2 tables and 5 chairs from the town. The event organizers also request three (3) parking spaces in the Somerset Street or Dorchester Street lot. The event organizers expect 1,000 participants during both weekends.


FIRE MARSHAL A tent permit must be obtained from the Office of the Fire Marshal. PUBLIC WORKS Will provide 2 tables and 5 chairs in addition to providing two (2) parking spaces in the

Dorchester Street parking Lot for their use. Total cost to the department last year was $550.00. TRANSPORTATION Marine pull-up personnel MUST direct event spectators and participants not to stand in the

tram lane, inhibiting safe and clear passage. OCPD Patrol will monitor the event and make sure no obstructions occur on the Boardwalk because of the event. OCBP It is imperative that the event does not interfere with the normal patrolling of the beach. Dorchester Street

must remain open. In the past, the event sponsors have blocked access to the Dorchester Street ramp and, during set-up, have parked a large trailer parallel to the beach, as well as set up a tent and pull-up station that blocked accessfrom the Boardwalk onto the beach. In the past we have received little cooperation and those who previously worked this event for the Marines seemed unconcerned with Beach Patrols needs. All unloading MUST take place before 10am. Also June 8 th is BP scheduled pre-employment physical skills evaluation for the 2013 season. Registration,orientation and instruction take place at Dorchester Street Boardwalk pad and have for the past 10+ years. BP expectsover 100 candidates to take part. The Marines would need to change to another location for, at least June 9 th or maybeeven for both weekends.

REC & PARKS Due to BP comments, suggest event move to one of the following locations: Somerset Street bumpout, or across the Boardwalk at Somerset Street Plaza.

EMERGENCY SERVICES, RISK MANAGEMENT, TOURISM, OCCC No comments, concerns or costs.





Date Permit Issued: Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered . Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________ Marine Cor s Pull-U Challen e

2. IS THIS A NEW EVENT? ___No______________________________________

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: _June 8-9 and 15-16, 2013___________________

4. STARTING & ENDING TIMES OF EVENT: __10am-5pm____________________

5. PROJECTED SET-UP DATE (S) & TIMES: __10am-5pm_____________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_____________________________

___Immediately following the event__________________________________


much area will be used, etc.): _____________________________________________

____

_____________________________________________________________________

On the beach and concrete pad between Dorchester and Somerset St.

8. APPLICANTS NAME: __SSGT Benjamin Rodriguez_______________________ 9. ORGANIZATION REPRESENTING: __US Marine Corps_________________

_____________________________________________________________________

10. MAILING ADDRESS: ___6845 Deerpath Rd., Elkridge, MD 21075_______

_____________________________________________________________________

11. WORK PHONE: _410-379-5709__ HOME PHONE: _410-350-6203_______ FAX:

_410-379-5209_____________ EMAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ____________________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: SSGT

B. Rodriguez/CPL Bryan Nygaard__________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: ____________________________ CELL: __________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

The event is a pull-up challenge where participants will receive prizes including hats,

shirts, key chains, and water bottles based on the amount of pull-ups performed. All

prozes and enterance to the challenge are free of charge.

P lease attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_At the pull-up challenge booth at Dorchester St. and

Somerset._____________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? _Yes_________________ IF SO, WHERE? Request to park our

marine decal vehicle next to our booth on the concrete next to the sand at Dorchester

and Somerset.____________________ _________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ___We will pull our van onto the set-up location. Set-up will take no longer

than 15 minutes. The van will be parked in the lot. We will guide the van in and out

with 2 people watching for pedestrians

_____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

We will set up (1) 10x10 tent in the sand where participants will sign up for the pull

up challenge. Next to the tent we will set up an inflatable that is 6 feet wide by 12

feet tall.

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: _The crowd will be directed to stand in the sand as they wait to compete

so the tram can pass unhindered.

_____________________________________________________________________

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

_We request that 3-parking spaces be secured for our government vehicles in the

parking lot on Dorchester and Somerset.

_____________________________________________________________________

____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

_No_________ IF SO, WHAT TYPE? __________________________________

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________ If rain is significant, we will break down our set-up and wait for it to clear.

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

We will brin trash ba s and dis ose of all waste in the a ro riate dum sters.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? ________________________________

_There is a pizza establishment located near booth that has graciously allowed us to

use their facilities for the past 7 years.

_____________________________________________________________________

____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

None

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): __No product sampling

_____________________________________________________________________

_____________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___No _______

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_____________________________________________________________________

_____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_hats, shirts, keychains, and water bottles

____________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __No_____________ Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

Yes

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

__Yes___________ Please forward a copy of the approved Air Support/Air-Inflated StructuresPermit to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________ Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: __1000 _____________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 4000

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _No__________WHO DID YOU CONTACT?

Page 5 of 9


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_____________________________________________________________________

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_____2 tables, 5 chairs and 3 parking spaces.

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? _No_____________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approvedMDOT Highway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Same lace for the ast 5 ears.

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): ___USMC_____________________________________

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION ? YES__XX___ NO_______ An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT :For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

___XX_________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________ Si nature on file A ril 21 2013

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________ Si nature on file A ril 21 2013

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.


Page 8 of 9


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HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee hereby

expressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with the

permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

The applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 9 of 9


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0

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'+ c,_""\{)\( _o

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43/176


6. CONSENT AGENDA

C. Private Event Approval Request for Lagond High SchoolHonors Band July 1 & 2, 2013


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: Lagond School Honors Band ConcertDATE: May 13, 2013

ISSUE(S): Request approval of the 2013 Lagond School Honors BandConcert for July 1 and 2, 2013.

SUMMARY: This event will consist of two (2) free concerts on SomersetStreet Plaza from 8:00 pm until 10:30 pm. Two nightly setslasting 45-60 minutes each will consist of Jazz, Latin, and Funkmusic that is all-age appropriate.

The applicant originally requested use of the Caroline StreetBoardwalk Stage. Because it is not ready for use, the applicantagreed to use Somerset Street Plaza as staff suggested, wherethe event took place last year.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,recreation and other incidental expenditures related to thisevent.

RECOMMENDATION: Approve the event as presented.



COORDINATED WITH: The event has been reviewed by and coordinated with allappropriate departmental staff, specifically Public Works.

ATTACHMENT(S): 1) July 2013 Calendar2) Cover Sheet3) Application

Agenda Item # 6C



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Sun Mon Tue Wed Thu Fri 1PE Lagond MusicSchool Honors Band

Concert -TENTATIVE

2PE Lagond MusicSchool Honors Band

Concert -TENTATIVE

3 4 5

7PE OC CruzersPE OC BeachlightsPE Northside Park FireworksPE - DVA VolleyballRain Date

8PE Beach Fireworks

9PE Beach Fireworks

10 11 12

14PE OC BeachlightsPE Northside Park

Fireworks

15PE Beach Fireworks


17 18 19

21PE OC CruzersPE OC BeachlightsPE Northside Park FireworksPE ESA Rain Date



24 25 26

28PE OC BeachlightsPE Northside Park FireworksPE ESA Rain Date



31

July


46/176


Name of Event: Lagond School Honors Band Concert New Event: No

Date of Event: Mond ay an d Tuesday, July 1 and 2, 2013

Date Application Received: May 15. 2013 Application Fee Paid: Yes - $25.00

Date Routed: May 15, 2013Date Returned from All Departments: April 22, 2013 Total Cost to Town: $200

Things to Note:

This event would consist of a two-set concert at Somerset Street Plaza. Initially they requested use of the newCaroline Street Boardwalk Stage, but it is not available for use yet.

The music would mostly instrumental jazz, Latin and funk, as well as New Orleans second-line. The event would also be a part of the Lagond Honors Band requirement for their course to go on a weeklong summer

tour. The event would set-up each day beginning at 6:30 pm. The performances would take place daily from 8 pm until

10:30 pm with a 30-minute break. Cleanup would begin at the concerts conclusion. The event coordinators request the use of a PA System, amps and microphones. The event coordinators request parking for a cargo-van. The event coordinators request use of city electric two (2) 100-amp sources.


PUBLIC WORKS If approved, Public Works will post 2 parking spaces in the Somerset Street Lot for parking.Total cost to the department would be about $100 per day.

RISK Insurance to be obtained and submitted prior to the event. REC & PARKS Caroline Street Boardwalk stage is behind schedule and will likely not be finished in time to

accommodate a performance there. Recommend the group go to Somerset Street Plaza, where theyve previously performed.

OCPD, EMERGENCY SERVICES, TRANSPORTATION, FIRE MARSHAL, OCBP, TOURISM and CONVENTION CENTER Have no comments or concerns.





Date Permit Issued:

Other:


47/176


NON-REFUNDABLE APPLICATION FEE:$100.00 For Profi t Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the fmal agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicant's attention is directed to the accompanying information packet,entitled "Private Event Application Guidelines."

Al l questions on the application must be fully answered. "Same as last year" or similarcomments are not acceptable responses. If a question does not apply, please write "N/ A"in that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: L2. IS THIS A NEW EVENT? _ _ _ _ _ J:,__t:ll_ _ _ _ _ _ _ _ _

Page 1 of8


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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FO R A 3-YEAR APPROVAL OR


FORTHENEXT3-YEARS: - - - - ~ ~ ~ ~ ~ ~ ~ ~ = - ~ ~ - - - - -

4. STARTING & ENDING TIMES OF EVENT:______,_____,'---""'

5. PROJECTED SET-UP DATE (S) & TIMES: ~ ~ : : : t t - - = - - - - - " ' " " ' - - ~ 1 1 1 - - - - . J o - = - - : : . ~ " "

6. PROJECTED CLEAN-UP DATE (S) & TIMES: - - " " " " " " - " " - = ~ " - - - " " " ~ - . . . . , . _ _ ~ ' - - - - - - - - . o l " " '


much area will be used, etc.): _ ! J M ~ ~ ~ ~ ~ r u : , L _ _ w . ( U _ ~ ~I I

8. APPLICANT'S NAME: _____ _ _ ! : ~ ~ )0 ! : 4 o ~ S . L l l o . . . ~ n - l - \ - p i i ! ; ; ; . . . . ! " " - = ~ ~ = - - - - - - - - - -9. ORGANIZATION REPRESENTING: - - ~ L ~ ~ ~ ~ ~ u _ : s ~ ~ ~ . D C

10. MAILING ADDRESS: __ l . . , _ ~ ~ ! D U 4 V _ n t . . 8 - - - - - - - - ! ~ ~ _ _ ! ! _ _ _ _ _ _ _ _E \ ~ t d

1 N'l11. WORKPHONE: \1..\ HOME PHONE: ____..._.'-----4---0..,_

FAX: '!ILI.CJot]L f ~ t o EMAIL: i o j \ ~ ~ ~ u & i c .. o ~12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCHDOCUMENTATION? $ v b ~ ~ ~~ \ \ e . o c \ ; o O FNOT, WHY?

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:


15. COORDINATOR'S CONTACT INFORMATION IF DIFFERENT THANQUESTION 11: HOME: _ _ _ _ _-__ _ _ WORK: _ _ .._-__ _ _FAX: - - - - ~ - ~ - - - - - -CELL: _ _ _ _ _ - _ _ _ _ _ _ _E-MAIL ADDRESS: _ _ _ _ _ _ _ _ _ _ _ _ _--_=_ _ _ _ _ _ _ _ _ _ _ _ _ _OTHER: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - _ _ _ _ _ _ _ _ _ _ _ _ _ _

Page 2 of 8


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:

\

*I f more space is needed, please attach additional pages to the bac of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? _ _ _ _


SUCH ACCESS? bl,o IF SO, WHERE? _ _ _ _ _ _

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): _



DIAGRAM AN D DESCRIBE HERE: 'J \ ,v.) ~ f\ck

21. DESCRIBE THE CROWD CONTROL PROCEDURES YO U INTEND TO

EMPLOY: N /A,

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS

Page 3 of8


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23. HAVE ARRANGEMENTS BEEN MADE FO R MEDICAL ASSISTANCE?

tJ 0 IF SO, WHAT TYPE?

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AN D DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

26. V\THAT PROVISIONS WILL BE MADE FOR PARTICIPANT "COMFORT"

( T O T I . . ~ E T S ,HAND WASHING, ETC.)? _ _ _ _ _ _ _ J ! l . J ~ l ~ ~ - - ~ f ? i i J . . - ; J , ~ . _ __ _ _ _ _

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED:

MIT\

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): N I A

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS O R ANY OTHER SOURCE? _.:....__ _ _IF SO, WHO WILL THE PROCEEDS BENEFIT? _ _ _ _ _ _ _ _ _

30. DESCRIBE EVENT PRIZES/AWARDS: _ _ _ _ _ _ _ _ _ _ _N/A

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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? NPlease forward a copy ofthe approved "One Day Raffle Permit" to the Private Events Coordinator.

32. WILL Y o u BE ERECTING A TENT AT YOUR EVENT? No .Please forward a copy of the approved "Tent Permit" from the Office of the Fire Marshal to the Private

Events Coordinator. . ' -f

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

----'14._.._=0____ Please forward a copy of the approved "Air Support/Air-Inflated StructuresPermit" to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? - - - t - - : : 1 ~ - - -

Please forward a copy of the approved "Bonfire Permit" to the Private Events Coordinator.

35. WILL YOU BEHAVING FIREWORKS AT YOUR EVENT? - ~ N . : : ~ ~ - - ~ 0 = - - - - - - -

Please forward a copy of the approved "State of Maryland Fire Marshal Fireworks Permit" to the Private

Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? N,o IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.): ___________

Please forward a copy of the approved "One Day Alcohol Permi t" to the Priva te Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: _ _ _ _ _ _ _ _ _ _38. EXPECTED NUMBER OF SPECTATORS: - - ~ \ ~ 0 ~ 0 _ -______39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HA VB YOU DONE SO? WHO DID YOU CONTACT?- - - ; ; - - - - - -

N/&40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YO U ALREADY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved "MDOT

Highway Permit" to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12FT TALL, 8FT WIDE AND/OR 20FT. LONG) TRAVELING

THE PARADE ROUTE: DESCRIBE:------------ - - - - - - - - - - - - - - - - - -N Itt

43. LIST LOCATIONS AND DATES FO R PRIOR EVENTS HELD THE PAST FIVE

(5)YEARS: _ _ _ _ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - - - - - - - - -

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City' s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state "No Sponsors" in area

provided below.): No '5 o ( l ' 5 o ' ( $.

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: bl I A

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC. /

IS DIAGRAM INCLUDED WITH APPLICATION? YES y / NO _ _ _ _ _An event diagram MUST be included for an event to be considered.

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INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicant's own expense, general liability insurance coverage, which shall

include coverage for personal injury in the amount of one million dollars ($1 ,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore A venue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AN D ADDENDUM:

_ _ _ _ ...,-INCLUDEDWITH APPLICATION

/ T O BE OBTAINED AND FORWARDED NO LATER THAN TIDRTY(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Town's agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinl


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LOCAL ORDINANCE DISCLOSURE AN D COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the : o ) ' I ' J J . ~ e . 0APPLICANT'S SIGNATURE -;


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6. CONSENT AGENDA

D. Private Event Approval Request for OC RallyOctober 19, 2013


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: OC RallyDATE: May 14, 2013

ISSUE(S): Request approval of the OC Rally for October 19, 2013.

SUMMARY: This event is a parade of vehicles on the Boardwalk from 27 th Street to the Inlet Lot with vehicles that have the Ocean City

license plate. A group photo will be taken of all the vehicles inattendance following the parade. There will also be ten tents inthe Inlet Lot with representatives from various city organizations,including one for the Town of Ocean City. Because the Town of Ocean City is a co-sponsor, the applicant requests any additionalfees be waived to hold this event.

The applicant met with the Recreation and Parks Committee onTuesday, May 14, to discuss the promotion of this event. TheCommittee recommended the inclusion of other vehicles withoutthe OC license plate in the parade for a nominal fee. Theapplicant was to report this suggestion to the event committeeand inform Council of their final decision at the May 20 meeting.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,recreation and other incidental expenditures related to thisevent.

RECOMMENDATION: Approve the event as presented.



COORDINATED WITH: This event has been reviewed by and coordinated with allappropriate departmental staff, specifically Public Works andPolice.

ATTACHMENT(S): 1) October 2013 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 6D



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Sun Mon Tue Wed Thu Fri 1 2 3

PE Surf Fishing4PE

6PE ESA

7 8 9 10PE Cruisin

11PE C

13PE Cruisin

14 15 16 17 18PE BWedd

20 21 22 23 24 25

27 28 29 30 31

October


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Name of Event: OC Rally New Event: No

Date of Event: October 19, 2013

Date Application Received: February 20, 2013 Application Fee Paid: Yes - $25.00

Date Routed: February 20, 2013Date Returned from All Departments: April 1, 2013 Total Cost to Town: $1,189.00

Things to Note:

This event would be for anyone with an OC license plate. Cars with this license plate would stage at 27 th Street and then drive down the Boardwalk to the Inlet, where there would be up to ten tents (provided by the DowntownAssociation) for various city organizations, including one for the Town of Ocean City. After riding down theBoardwalk, the participants would gather in the Inlet Lot for a group photo.

The event would take place from noon until 3:00 pm. Set-up would begin at 10:00 am on the day of the event. Clean up would begin at the events end and be completed by 3:30 pm. The applicant would like to set up tents and tables. The applicant requests two (2) monitors to control access to the Boardwalk and on-duty police officers to lead and end

the parade. The applicant requests cones to delineate the event area in the Inlet Lot, and to borrow tables and chairs from the

Town. There will be an award for best-decorated car. Expected number of participants is 150. Requests the waiver of any additional fees, as the town is a co-sponsor.


PUBLIC WORKS Seems to be a repeat of last years event. Will deliver five (5) tables, 10 chairs, and cone-off rows AA, A and B (194 parking spaces) in the Inlet Lot. Inlet Lot is still open as paid operations, so arrangementswill have to be made for displaying passes to exit the lot without paying for parking should Council approve. Eventends at 3:00 pm, so we suggest exiting the Lot by 4:00 pm to not be charged a parking fee. Because we will not haveany special event staff on duty following the event, we ask the applicant be required to remove cones, tables and chairs

and place in the northwest corner of the lot, thus opening the area to the general public for parking at the eventscompletion. Last years cost to support the event, not including lost parking revenue, was $889.00 and this year should be similar.

RISK Insurance to be obtained and submitted prior to the event. REC & PARKS Tents may not be staked in the Inlet Lot. OCPD The event should be able to be staffed from the shift level, requiring minimal traffic control on Baltimore

Avenue as the vehicle stage for the parade, and two (2) officers to lead/follow the parade. Estimated cost to thedepartment is $300.00.

FIRE MARSHAL Permits for the use of the tents must be obtained from the Office of the Fire Marshal. An on-dutyEMS crew will be dispatched should an emergency medical condition occur or is needed under normal dispatch

procedures. EMERGENCY SERVICES, TRANSPORTATION, OCBP, TOURISM and CONVENTION CENTER Have no

comments or concerns.





Date Permit Issued:

Other:


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NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator Town of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered . Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: OC Rally_______________________________________

2. IS THIS A NEW EVENT? No_________________________________________

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR


FOR THE NEXT 3-YEARS: October 19, 2013____________________________

4. STARTING & ENDING TIMES OF EVENT: Noon-3pm ______________________

5. PROJECTED SET-UP DATE (S) & TIMES: 10am___________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:3:30pm_____________________

_____________________________________________________________________


much area will be used, etc.): 27 th St. to the Inlet Parking Lot____________

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: Nancy Howard____________________________________ 9. ORGANIZATION REPRESENTING: Downtown Association______________

_____________________________________________________________________

10. MAILING ADDRESS: PO Box 128, OCMD 21843___________________________

_____________________________________________________________________

11. WORK PHONE: 410-289-1413________ HOME PHONE: 443-235-4405________

FAX: _________________________ EMAIL: [email protected]_______

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _________________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: 601

Dory Rd., #3, OCMD 21842_________________________________________


_____________________________________________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ____________________

FAX: _____________________________ CELL: __________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_This is a gathering of anyone who has a registered OC license plate. Cars will be

staged at 27 th St. and drive down the Boardwalk. In the Inlet will be 10 tents

provided by the DTA for various city organizations, including one for the Town of

OC. After riding down the Boardwalk, cars will gather in the Inlet Lot for a group

photo. *If more space is needed, please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________ Inlet Lot


SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_________________________________

No

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): Tents and tables will be delivered to the Inlet Lot at approx. 10 am Sat.

_____________________________________________________________________

_____________________________________________________________



DIAGRAM AND DESCRIBE HERE: _____________________________________

_____________________________________________________________________

__________________________________________________________

may 20 2013 complete agenda

Documents