Logistics, Checklists, and Resources for Digital Storytelling Facilitators

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<ul><li><p>Logistics, Checklists, and Resources for Digital Storytelling Facilitators </p></li><li><p>Guide 4 Logistics, Checklists, and Resources for Digital Storytelling Facilitators </p><p>Images courtesy of: Manitoba Provincial Archives</p><p>These guides are produced as a part of a grant awarded to the Oral History Centre at the University of Winnipeg by the Aboriginal Healing Foundation. The Foundations mandate is to provide resources to address the unresolved trauma experienced by residential school Survivors, their families and communities. The Foundation helps Survivors and their families to speak about their experiences on the legacy of residential schools and to be heard. Digital storytelling encourages understanding about the residential school legacy and contributes to healing for Survivors, their families and communities.</p><p>nindibaajimomin</p><p>Creating and Sharing Digital Stories on the Legacy of Residential Schools</p><p>Guides to Support Healing Across the Generations | 2014</p><p>Avaailable online at: www.nindibaajimomin.com</p><p>Oral HistOry Centre Bryce Hall University of Winnipeg 515 Portage Avenue Winnipeg, MB R3B 2E9</p><p>Telephone 204.786.9382 E-mail oralhistorycentre@gmail.com Website www.uwinnipeg.ca/index/oral-history-centre</p></li><li><p>Guide 4: Logistics, Checklists, and Resources for Digital Storytelling Facilitators</p><p>Project Work Plan .....................................................................2</p><p>Project Budget .............................................................................5</p><p>Invitation to Participate ........................................................ 6</p><p>Workshop Overview ................................................................ 7</p><p>Workshop Agenda ....................................................................9</p><p>Learning Circle Discussion Guide .................................. 10</p><p>Storyboard Worksheet .......................................................... 11</p><p>Participant Consent Form ...................................................12</p><p>Photographed/Video-Recorded Image Permission Form ........................................................ 13</p><p>Digital Story Release Form ................................................ 14</p><p>Venue Planning Checklist ..................................................15</p><p>Workshop Equipment and Supplies Checklist ....... 16</p><p>Workshop Food and Beverage Checklist .................... 17</p><p>Honoraria Receipt .................................................................. 18</p><p>Certificate of Completion .................................................. 19</p><p>Public Launch/Screening Checklist .............................20</p><p>Digital Storytelling Community Launch Budget ....21</p><p>Participant Care Checklist ................................................. 22</p><p>Facilitator and Support Care Checklist ....................... 23</p><p>Digital Storytelling Scripts .................................................24</p><p>Resources and References ..................................................30</p><p>Table of ContentsOverall Table of Contents</p><p>Guide 1: Introduction And Overview Of Digital Storytelling Guides On The Legacy Of Residential SchoolsAcknowledgementsIntroductionWhat is Digital Storytelling?Limitations and Advantages of Digital StorytellingDigital Storytelling and Intergenerational ReconciliationOverview of Guides</p><p>Guide 2: Planning And Preparing A Digital Storytelling Project On The Legacy Of Residential SchoolsPlanning the Digital Storytelling ProjectBenefits for ParticipantsTime CommitmentAn Indigenous ApproachEmotional and Cultural SupportsConfidentiality and AnonymityConsentRights of the ParticipantsBudgetRecruitmentFacilitating a Learning Circle </p><p>Guide 3: Creating And Sharing Digital Stories On The Legacy Of Residential SchoolsFinding the StoryRecording the StoryImporting Images and SoundDigital Editing SoftwareEditing the Digital StorySharing the Digital Story</p><p>Guide 4: Logistics, Checklists, and Resources for Digital Storytelling FacilitatorsProject Work Plan Project BudgetInvitation to ParticipateWorkshop OverviewWorkshop AgendaLearning Circle Discussion GuideStoryboard WorksheetParticipant Consent FormPhotographed/Video-Recorded Image Permission FormDigital Story Release FormVenue Planning ChecklistWorkshop Equipment and Supplies ChecklistWorkshop Food and Beverage ChecklistHonoraria ReceiptCertificate of CompletionPublic Launch/Screening ChecklistDigital Storytelling Community Launch BudgetParticipant Care ChecklistFacilitator and Support Care ChecklistDigital Storytelling ScriptsResources and References</p><p>Guide 5: Overview of Digital Storytelling Tools and Techniques</p></li><li><p>1intrOduCtiOn</p><p>This guide includes organizational pieces for facilitators or organizers of digital story projects to use and/or modify. </p><p>Editable versions of these can be found as part of the toolkit. As part of the development of a </p><p>digital story, communities may choose to stay very grassroots in gathering participants or chose to seek outside funding opportunities. Whatever the case may be, included in this section of the guide are a number of extra checklists to help plan and execute a digital storytelling group project. </p><p>the sample checklist templates included:</p><p>01. Project Work Plan </p><p>02. Project Budget</p><p>03. Invitation to Participate</p><p>04. Workshop Overview</p><p>05. Workshop Agenda</p><p>06. Learning Circle Discussion Guide</p><p>07. Storyboard Worksheet</p><p>08. Participant Consent Form</p><p>09. Photographed/Video-Recorded Image Permission Form</p><p>10. Digital Story Release Form</p><p>11. Venue Planning Checklist</p><p>12. Workshop Equipment and Supplies Checklist</p><p>13. Workshop Food and Beverage Checklist</p><p>14. Honoraria Receipt</p><p>15. Certificate of Completion Template</p><p>16. Public Launch/Screening Checklist</p><p>17. Digital Storytelling Community Launch Budget</p><p>18. Participant Care Checklist</p><p>19. Facilitator and Support Care Checklist</p><p>20. Digital Storytelling Scripts</p><p>21. Resources and References</p></li><li><p>2 34. Create the project budget. Using the draft work plan as a reference, make a list of all expenses associated with each phase and workshop session of the project, including costs for contract fees and honoraria, gift giving and other cultural protocols, travel and accommodations, venue and meeting space, technical equipment and supplies, and food and catering. Determine whether any space or equipment (i.e., image scanner, photocopier, printer, audio recording devices, image projector) may be borrowed or donated, as in-kind support.</p><p>5. Develop the project tools. With a clear outline of the focus, goals and objectives of the project, and a tentative idea of the project timeline and schedule of activities, prepare all of the documents that will be required to do the project, including relevant checklists, the call for participants, workshop agendas and facilitation notes, the consent form and various release forms, and the honorarium receipt. Any hand-outs that will be required for the different workshop sessions of the project may also be gathered and prepared.</p><p>6. Apply for project funding. With a project budget and work plan in place and potential sources of financial and in-kind support identified, it may be necessary to apply for grant funding to support the project. The request for funding should clearly outline the project plan, the amount of funding required to successfully complete the project, and why it is important to do the project.</p><p>Preparing for the Project</p><p>1. Gather required equipment and supplies. As soon as adequate funding to support the project is received, the equipment and supplies required to conduct the project should be gathered or purchased. Arrangements to collect any in-kind support also should be made.</p><p>2. Make detailed project arrangements. All of the details related to carrying out the project should be coordinated early. A safe, comfortable and accessible community location to host the project workshops, preferably with adequate breakout space for participants to refresh, needs to be arranged. If a recording studio or computer lab will be used for the project, these venues also need to be reserved. Guest presenters, health support workers and digital technicians need to be booked. Given that each workshop session will include lunch and snacks for participants, catering services need to be coordinated, and plans for picking up the food, beverages and other shopping items need to be made. Similarly, special arrangements need to be made if any of the workshop sessions include plans for an Aboriginal Elders or other spiritual leaders.</p><p>3. Distribute the call for participants. If the participant group is not already identified, an invitation to participate in the project will need to be distributed to key contacts throughout the community. Follow-up with these informants may be required to ensure the calls for participants are communicated and shared, as intended.</p><p>1. PrOjeCt WOrk Plan temPlate</p><p>Name of Project Facilitator </p><p>Title of Project </p><p>Project Location </p><p>Project Start and End Dates </p><p>Planning the Project</p><p>1. Consult with the Aboriginal community and solicit potential project partnerships. The Aboriginal community in which the digital storytelling project will be conducted should be informed about the planned digital storytelling project at the start of project planning, to solicit guidance and feedback on the project, to promote interest in the project, and to identify potential project partnerships. The importance of doing the project should be emphasized. The community consultations may also present an opportunity to solicit financial or in-kind support for the project.</p><p>2. Define the specific focus, goals and objectives, and participant profile for the project. What are the reasons for doing the digital storytelling project? What will be accomplished as a result of the project? Why is the project important to do? Who will be the digital storytellers involved in the project? What types of messages are anticipated from the project participants? Who will be the target audience to hear these messages? Will the participant group </p><p>include children of survivors or residential school survivors? Will the project involve women or men? With which Aboriginal group will participants identify? Will participants belong to any other social group? Will persons under the age of 18 years be permitted to participate in the project? What protective measures need to be established for involving under age participants in the project? How many participants will be included in the participant group?</p><p>3. Develop the project work plan. Write down all of the steps required to complete the project and how much time and resources it will take to do each of the activities listed below. Be sure to include room for flexibility in the project timeline, to accommodate the particular needs of project participants and any unforeseen circumstances that may arise during the course of the project. The work plan should include preliminary options for sharing the digital stories upon completion of the project. The project work plan will need to be revised, as the project planning and activities progress.</p></li><li><p>4 5</p><p>Budget Item Details Total Funds Required</p><p>ReceivedFunds or In Kind Source</p><p>Contract Fees and Honoraria</p><p>Technical support</p><p>Health support worker</p><p>Elder/spiritual healer</p><p>Presenter/guest speaker</p><p>Participants </p><p>Travel and Accommodations</p><p>Mileage/bus tickets</p><p>Meal per diems</p><p>Hotel accommodations</p><p>Venue and Meeting Space</p><p>Meeting room rental</p><p>Recording studio</p><p>Tables and chairs</p><p>Photocopying and printing</p><p>Technical Equipment and Supplies</p><p>Computers</p><p>Program software</p><p>Audio recording equipment</p><p>LCD projector and screen</p><p>Image scanner</p><p>Digital camera</p><p>Data storage devices, batteries</p><p>Project Supplies</p><p>Tobacco for offerings</p><p>Kleenex tissues</p><p>Writing supplies, tape, etc.</p><p>Food and Beverages</p><p>Snacks and beverages</p><p>Coffee supplies/condiments</p><p>Catering</p><p>Total Project Budget</p><p>2. PrOjeCt Budget temPlate</p><p>Title of Project </p><p>Project Start and End Dates </p><p>Project Location </p><p>Name of Project Facilitator </p><p>4. Confirm the participant group. Interested individuals who fit the participant profile need to be contacted and informed about the specifics of the project. Any questions or concerns expressed by potential participants about the project should be addressed. Individuals with continued interest in the project should be invited to participate in the group project. An honorarium should be arranged and provided to participants at the end of each workshop session during the project. </p><p>Conducting the Project</p><p>1. Facilitate learning circle workshop(s). The project facilitator should begin the project activities by facilitating workshops involving learning circles and presentations that are designed to get participants started on finding and creating the digital story that they want to tell. The initial learning circle should be guided by a series of open-ended questions to keep the dialogue focused. A presentation illustrating the elements of digital storytelling and a demonstration on how to create a storyboard should be incorporated into these workshops. Between workshops, participants should be encouraged to collect all of the images, music and sound effects that they want to use to illustrate their personal narratives. By the end of these workshops, participants should have their personal narratives, and their storyboards, finalized and ready for recording and digital editing.</p><p>2. Facilitate a series of workshops on digital editing. The project facilitator should guide participants through the process of creating a digital story, using digital editing software. The workshop sessions will include various tutorials around using digital editing software, including working with images and adding music, transitions and titles to the digital stories. The digital storytelling technical workbook will be used the guide the project facilitator through these workshops.</p><p>Concluding the Project</p><p>1. Organize a public screening event. Once their digital stories are finished, participants may decide whether they want to screen their videos publicly, or keep them private. A public screening event in the community should be coordinated for participants who want to present their videos, as a group. Participants will be required to sign a release form, if they choose to publicly share their videos.</p><p>2. Arrange a celebration feast. A celebration feast to honour the digital storytellers and bring the project to a close should be arranged soon after the launch of the digital stories. Family and close friends of the participants may be invited to share in the celebration. A small gift may be presented to the digital storytellers in appreciation for their participation in the project and to commemorate their storytelling journeys.</p></li><li><p>6 74. WOrksHOP OvervieW temPlate</p><p>Activity Breakdown</p><p>The course will take place at </p><p>Each day will include an opening and closing prayer and will end with a debriefing. Professional health supports will be made accessible to those who participate in case they need to access them at any point during the week. </p><p>Day 1 am Learning Circle</p><p>Following the...</p></li></ul>