logistics, checklists, and resources for digital storytelling facilitators

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  • Logistics, Checklists, and Resources for Digital Storytelling Facilitators

  • Guide 4 Logistics, Checklists, and Resources for Digital Storytelling Facilitators

    Images courtesy of: Manitoba Provincial Archives

    These guides are produced as a part of a grant awarded to the Oral History Centre at the University of Winnipeg by the Aboriginal Healing Foundation. The Foundations mandate is to provide resources to address the unresolved trauma experienced by residential school Survivors, their families and communities. The Foundation helps Survivors and their families to speak about their experiences on the legacy of residential schools and to be heard. Digital storytelling encourages understanding about the residential school legacy and contributes to healing for Survivors, their families and communities.

    nindibaajimomin

    Creating and Sharing Digital Stories on the Legacy of Residential Schools

    Guides to Support Healing Across the Generations | 2014

    Avaailable online at: www.nindibaajimomin.com

    Oral HistOry Centre Bryce Hall University of Winnipeg 515 Portage Avenue Winnipeg, MB R3B 2E9

    Telephone 204.786.9382 E-mail oralhistorycentre@gmail.com Website www.uwinnipeg.ca/index/oral-history-centre

  • Guide 4: Logistics, Checklists, and Resources for Digital Storytelling Facilitators

    Project Work Plan .....................................................................2

    Project Budget .............................................................................5

    Invitation to Participate ........................................................ 6

    Workshop Overview ................................................................ 7

    Workshop Agenda ....................................................................9

    Learning Circle Discussion Guide .................................. 10

    Storyboard Worksheet .......................................................... 11

    Participant Consent Form ...................................................12

    Photographed/Video-Recorded Image Permission Form ........................................................ 13

    Digital Story Release Form ................................................ 14

    Venue Planning Checklist ..................................................15

    Workshop Equipment and Supplies Checklist ....... 16

    Workshop Food and Beverage Checklist .................... 17

    Honoraria Receipt .................................................................. 18

    Certificate of Completion .................................................. 19

    Public Launch/Screening Checklist .............................20

    Digital Storytelling Community Launch Budget ....21

    Participant Care Checklist ................................................. 22

    Facilitator and Support Care Checklist ....................... 23

    Digital Storytelling Scripts .................................................24

    Resources and References ..................................................30

    Table of ContentsOverall Table of Contents

    Guide 1: Introduction And Overview Of Digital Storytelling Guides On The Legacy Of Residential SchoolsAcknowledgementsIntroductionWhat is Digital Storytelling?Limitations and Advantages of Digital StorytellingDigital Storytelling and Intergenerational ReconciliationOverview of Guides

    Guide 2: Planning And Preparing A Digital Storytelling Project On The Legacy Of Residential SchoolsPlanning the Digital Storytelling ProjectBenefits for ParticipantsTime CommitmentAn Indigenous ApproachEmotional and Cultural SupportsConfidentiality and AnonymityConsentRights of the ParticipantsBudgetRecruitmentFacilitating a Learning Circle

    Guide 3: Creating And Sharing Digital Stories On The Legacy Of Residential SchoolsFinding the StoryRecording the StoryImporting Images and SoundDigital Editing SoftwareEditing the Digital StorySharing the Digital Story

    Guide 4: Logistics, Checklists, and Resources for Digital Storytelling FacilitatorsProject Work Plan Project BudgetInvitation to ParticipateWorkshop OverviewWorkshop AgendaLearning Circle Discussion GuideStoryboard WorksheetParticipant Consent FormPhotographed/Video-Recorded Image Permission FormDigital Story Release FormVenue Planning ChecklistWorkshop Equipment and Supplies ChecklistWorkshop Food and Beverage ChecklistHonoraria ReceiptCertificate of CompletionPublic Launch/Screening ChecklistDigital Storytelling Community Launch BudgetParticipant Care ChecklistFacilitator and Support Care ChecklistDigital Storytelling ScriptsResources and References

    Guide 5: Overview of Digital Storytelling Tools and Techniques

  • 1intrOduCtiOn

    This guide includes organizational pieces for facilitators or organizers of digital story projects to use and/or modify.

    Editable versions of these can be found as part of the toolkit. As part of the development of a

    digital story, communities may choose to stay very grassroots in gathering participants or chose to seek outside funding opportunities. Whatever the case may be, included in this section of the guide are a number of extra checklists to help plan and execute a digital storytelling group project.

    the sample checklist templates included:

    01. Project Work Plan

    02. Project Budget

    03. Invitation to Participate

    04. Workshop Overview

    05. Workshop Agenda

    06. Learning Circle Discussion Guide

    07. Storyboard Worksheet

    08. Participant Consent Form

    09. Photographed/Video-Recorded Image Permission Form

    10. Digital Story Release Form

    11. Venue Planning Checklist

    12. Workshop Equipment and Supplies Checklist

    13. Workshop Food and Beverage Checklist

    14. Honoraria Receipt

    15. Certificate of Completion Template

    16. Public Launch/Screening Checklist

    17. Digital Storytelling Community Launch Budget

    18. Participant Care Checklist

    19. Facilitator and Support Care Checklist

    20. Digital Storytelling Scripts

    21. Resources and References

  • 2 34. Create the project budget. Using the draft work plan as a reference, make a list of all expenses associated with each phase and workshop session of the project, including costs for contract fees and honoraria, gift giving and other cultural protocols, travel and accommodations, venue and meeting space, technical equipment and supplies, and food and catering. Determine whether any space or equipment (i.e., image scanner, photocopier, printer, audio recording devices, image projector) may be borrowed or donated, as in-kind support.

    5. Develop the project tools. With a clear outline of the focus, goals and objectives of the project, and a tentative idea of the project timeline and schedule of activities, prepare all of the documents that will be required to do the project, including relevant checklists, the call for participants, workshop agendas and facilitation notes, the consent form and various release forms, and the honorarium receipt. Any hand-outs that will be required for the different workshop sessions of the project may also be gathered and prepared.

    6. Apply for project funding. With a project budget and work plan in place and potential sources of financial and in-kind support identified, it may be necessary to apply for grant funding to support the project. The request for funding should clearly outline the project plan, the amount of funding required to successfully complete the project, and why it is important to do the project.

    Preparing for the Project

    1. Gather required equipment and supplies. As soon as adequate funding to support the project is received, the equipment and supplies required to conduct the project should be gathered or purchased. Arrangements to collect any in-kind support also should be made.

    2. Make detailed project arrangements. All of the details related to carrying out the project should be coordinated early. A safe, comfortable and accessible community location to host the project workshops, preferably with adequate breakout space for participants to refresh, needs to be arranged. If a recording studio or computer lab will be used for the project, these venues also need to be reserved. Guest presenters, health support workers and digital technicians need to be booked. Given that each workshop session will include lunch and snacks for participants, catering services need to be coordinated, and plans for picking up the food, beverages and other shopping items need to be made. Similarly, special arrangements need to be made if any of the workshop sessions include plans for an Aboriginal Elders or other spiritual leaders.

    3. Distribute the call for participants. If the participant group is not already identified, an invitation to participate in the project will need to be distributed to key contacts throughout the community. Follow-up with these informants may be required to ensure the calls for participants are communicated and shared, as intended.

    1. PrOjeCt WOrk Plan temPlate

    Name of Project Facilitator

    Title of Project

    Project Location

    Project Start and End Dates

    Planning the Project

    1. Consult with the Aboriginal community and solicit potential project partnerships. The Aboriginal community in which the digital storytelling project will be conducted should be informed about the planned digital storytelling project at the start of project planning, to solicit guidance and feedback on the project, to promote interest in the project, and to identify potential project partnerships. The importance of doing the project should be emphasized. The community consultations may also present an opportunity to solicit financial or in-kind support for t