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Lansing Community College Board of Trustees

Regular Meeting October 25, 2010

6:00 p.m. Paula D. Cunningham Administration Building

Board Room

Deborah CanjaChairperson

2015

Thomas RasmussonTrustee

2011

Jerry L. HollisterTrustee2013

Brent Knight, Ed.D.President of the College

Minutes of meetings and all proceedings of the Board may be obtained in the office of the Board of Trustees 3rd Floor, Room 307.4, Paula D. Cunningham Administration Building

610 N. Capitol Avenue; Lansing, MI 48933; Phone (517) 483-5252

Lansing Community College

O A R D O F T R U S T E E SB

Edward Woods IIIVice Chairperson

2013

Robin M. SmithSecretary

2011

Larry MeyerTreasurer

2015

Robert E. ProctorTrustee2015

Note: Please turn off all Cell Phones or place on vibrate.

AGENDA

BOARD OF TRUSTEES MEETING

October 25, 2010 6:00 p.m.

Regular Meeting

I. Call to Order by Chairperson

II. Roll Call by Administrative Assistant to the Board

III. Pledge of Allegiance

IV. Approval of Minutes

A. September 20, 2010 Regular Board of Trustees Meeting

V. Additions/Deletions to the Agenda

VI. Limited Public Comment Regarding Agenda Items

VII. President’s Report

A. Informational

1. Purchasing Department Briefing

2. Monthly Financial Statements

B. Consent Agenda

1. 2010 Campus Master Plan and Capital Outlay Project Request

2. Finance

a. Request for Proposals

(1) Oracle Identity and Access Management Maintenance Services

(2) College Travel Service Provider

NOTE: Dinner will be served at 5:00 p.m. in the Administration Building Room 306.

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b. Change Order Transmittal

(1) Mika, Meyers, Beckett & Jones

VIII. Chairperson, Committee and Board Member Report

A. Chairperson’s Report

1. Amendment to Bylaw 1.8.3 College Business and Travel Related Expenses (First Read Only)

2. Approval of the President’s Evaluation Methodology for 2010 - 2011

3. ACCT Leadership Congress

4. Information and Announcements

B. Committee Reports

1. Audit Committee Report – Trustee Meyer

a. Annual Audit Report

2. Career Connections Education Advisory Board – Trustee Meyer

3. Foundation Board Report – Trustee Smith

4. Workforce Development Board Report – Trustee Proctor

IX. Closed Session

X. Public Comment

XI. Board Evaluation

XII. Adjournment

Approval of Minutes

LANSING COMMUNITY COLLEGE BOARD OF TRUSTEES September 20, 2010

Regular Meeting

Unadopted Meeting Minutes Call to Order The meeting was called to order at 6:10 p.m. Roll Call Present: Hollister, Meyer, Proctor, Rasmusson, Canja Absent: Smith, Woods Trustee Proctor attended by telephone. Trustee Woods arrived at 7:03 p.m. Pledge of Allegiance Trustee Hollister led the Pledge of Allegiance. Approval of Minutes IT WAS MOVED by Trustee Meyer and supported by Trustee Hollister that the minutes of the June 21, 2010 Regular Board of Trustees meeting, June 29, 2010 Special Board of Trustees meeting and the August 16, 2010 Special Board of Trustees meeting be adopted. Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Canja Nays: None Absent: Smith, Woods The motion carried. Additions/Deletions to the Agenda The following additions were made to the agenda:

Chairperson Canja moved Closed Session after the consent agenda.

September 20, 2010 Regular Board of Trustees Meeting Unadopted Minutes

Limited Public Comment Regarding Agenda Items Tom Cochran: Good evening, my name is Tom Cochran and I am the Fire Chief of the City of Lansing and the Emergency Management Director. I am here tonight representing the LCC Alumni Association. I am a proud member of that committee and graduate of Lansing Community College. There are a couple of events that I would like to talk about that the college and Alumni Association are involved with. On October 6 - 8, 2010 in Indianapolis, IN, there’s a National Council of Marketing and Public Relations Conference. This is the 3rd Annual Conference and is for connecting community colleges communicators. Andrew Lathrop, will be speaking to this and doing a break out session on the New Decade and Marketing Strategies for Alumni. November 15th is the kickoff for homecoming. This will be a weeklong event that I think this is going to be very exciting for the college and bring back a lot of people. Thank you for your support of this. There is an event at the Eastwood Town Center on Sunday, November 21st. This is a new event similar to the Alumni Day at the Zoo which was a very successful event for the college. We are going to be partnering with the merchants at Eastwood. There is going to be coupon books, various things and events that will be going on through the Eastwood Town Center. I just want to thank you all for the work that you do. Being a member of a local school board I know how difficult it is. Thank you for the opportunity to speak. PRESIDENT’S REPORT Informational President Knight gave the following Updates:

Associate Nursing Program Receives NLNAC Accreditation The National League for Nursing Accrediting Commission has granted LCC’s associate nursing program continuing accreditation with the condition that the program submit a follow-up report in two years. A follow-up report requires the nursing education unit to demonstrate paper compliance with a specific Accreditation Standard or Standards. The follow-up report will address faculty and staff. By choosing to be accredited by NLNAC, LCC and the LCC faculty have demonstrated their commitment to the highest standards of nursing care.

LCC Awarded 5-year TRiO Grant On August 17 LCC received the official award confirmation from the U.S. Department of Education approving a new five year grant totaling $1.4 million. Our current TRiO grant ends August 2011. The new grant will commence September 2011 and continues for five years. This is such a vital program for

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our students and we look forward to continued programmatic successes. An event was held on August 19 to celebrate the new grant and most importantly our TRiO students.

Fall Semester LCC started the Fall Semester, and enrollment continues to be strong. LCC’s Liberal Studies seat capacity is at 96%. Deans, Faculty and V.P’s helped to make this possible.

New Athletic Director Scott Latham has been named Athletic Director for the college. Latham will oversee men’s baseball, basketball, outdoor track and field, cross country, and women’s outdoor track and field, cross country, volleyball and softball. Latham served as Athletics/Activities Director at Marshall High School in Marshall, MO for three years prior to his arrival at LCC. Latham earned a Bachelor of Science degree in Physical Education from Missouri Valley College and a Master of Arts degree in Educational Administration from Lindenwood University.

New HR Director Ann Kroneman has been named Human Resources Director for the college. She previously served as HR Director for the State of Michigan’s Department of Technology, Management & Budget, as well as Acting HR Director for the Department of Natural Resources and Environment, with her HR experience spanning 32 years. She earned her Bachelor of Arts in Education from MSU and has completed coursework in MSU’s MBA program.

New Community Relations & Educational Resource Development Director Elva Revilla has been named Executive Director, Community Relations and Educational Resource Development. She will also be responsible for managing grants. She previously served as a senior consultant to the MI Department of Technology, Management and Budget and Assistant to the Director, MI DMB. She has also served as a highly-respected consultant in the fields of energy, the environment, and government relations. She has a Bachelor of Arts from MSU.

Informational – Purchasing Department Briefing Ms. Sharpe stated that this report was requested by Trustee Woods and in his absence asked that this report be moved to the next Board meeting.

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Informational – FY 2009 – 2010 Cash Contributions Cash contributions are summarized and reported to the Board on a quarterly basis. Informational – Budget Options FY 2011-2012 Lisa Webb Sharpe stated that more information is needed to be able to do a budget presentation on projections for next year. She will present once this additional information has been gathered. Informational – Monthly Financial Statements – June Year End Close FY10 Lisa Webb Sharpe presented the following monthly financial statements:

1. Statement & Summary as of June 30, 2010 includes: a. Operating and Capital Budgets b. Operating Detail Budgets c. Statement of Revenue, Expenses and Changes in Net Assets d. Balance Sheet e. Plant Funds Statement of Resources and Allocations f. Capital Projects Monthly Reporting

2. Purchase Orders Over $100,000 – Fiscal Year ended June 30, 2010 3. Report on Board of Trustees Expenditures – Quarter ended June 30, 2010 4. Payments to Vendors Over $10,000 for June, July and August 5. LCC Card Payments Over $10,000 for June, July and August 6. Investment Account balances as of June 30, 2010

Action Items – Consent Agenda The following items were presented under the consent agenda:

1. FY 2011 Budget Update 2. 3rd Amendment Lease between Lansing Community College and American

Association of Retired Persons (AARP) 3. Extension of Termination Date on Lease between Lansing Community College

and Howell Public Schools 4. Invitation for Bids

a. Lab-Volt Equipment in the amount of $156,328.20. The recommendation was to award the bid to Advanced Technologies Consultant Inc.

5. Change Order Transmittal a. Central Business Systems

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Hollister to approve the President’s consent agenda items.

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Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Canja Nays: None Absent: Smith, Woods The motion carried. Closed Session IT WAS MOVED by Trustee Hollister and supported by Trustee Meyer that the Board go into closed session for the purpose of discussing collective bargaining and evaluation of the President. Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Canja Nays: None Absent: Smith, Woods The motion carried. The Board entered into closed session at 6:29 p.m. The Board returned to open session at 7:30 p.m. Roll call: Present: Hollister, Meyer, Proctor, Rasmusson, Woods, Canja Absent: Smith IT WAS MOVED by Trustee Hollister and supported by Trustee Woods that the Board adopts a method of evaluation for the President for the 2009-2010 year that would mirror the procedure used in the prior year by asking the President to compile a list of accomplishments which the Board will consider. Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Woods, Canja Nays: None Absent: Smith The motion carried.

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Chairman, Committee and Board Member Reports Chairperson’s Report – Conflict of Interest Disclosure Statement Chairperson Canja asked each member to submit their conflict of interest disclosure forms. Chairperson’s Report – ACCT Voting Delegate Chairperson Canja announced that LCC was awarded a second voting delegate. Trustee Woods is one of the current voting delegates. IT WAS MOVED by Trustee Meyer and supported by Trustee Woods to appoint Robin Smith as the second voting delegate to ACCT. Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Woods, Canja Nays: None Absent: Smith The motion carried. Chairperson’s Report – Review of GP 1.6.1 The following amendment was made to Paragraph 3 of this policy:

More specifically, the duties of the Board of Trustees shall include, but are not limited to, the following: 1) appoint, evaluate, and/or remove the President and appoint and/or remove Vice President level administrators; 2) appoint, evaluate and remove any positions designated within the Board policies; 3) review and approve all consultant contracts, consistent with 1.10.5, not otherwise authorized by Board policy or specified within the capital budget approval; 4) approve the issuance of College degrees and certificates; 5) adopt, develop, and define Board and College policies; 6) establish an annual College budget; 7) establish and authorize College tuition, course fees, and other fees that apply to all students; 8) authorize the sale, purchase, construction, and renovation of College land, buildings, and major equipment; 9) define and review College strategic direction and goals; 10) institute and promote major College fund-raising efforts and authorize the acceptance of gifts to the College; 11) authorize the incurring of debt by the College; 12) evaluate the President, consistent

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with 1.6.3.; 13) approve the establishment by any administrative means, through employment, contractual agreement or other means, of any additional vice-president, dean or department chair position(s), or other such administrative position(s) as set forth in Board policies.

Trustee Proctor stated that the Board does not evaluate the Vice President level administrators. He stated that it is not appropriate for the Board to engage in this type of process and that the Board does not make assignments to Vice Presidents. He further stated that this should not be viewed as not having an evaluation mechanism at LCC, but that the Board is not in a position to evaluate Vice Presidents. IT WAS MOVED by Trustee Proctor and supported by Trustee Hollister to amend paragraph 3 of GP 1.6.1 to read 1) appoint, evaluate, and/or remove the President and appoint and/or remove Vice President level administrators;. Roll call vote: Ayes: Hollister, Meyer, Proctor, Rasmusson, Woods, Canja Nays: None Absent: Smith The motion carried. Committee Reports - Audit Committee Update Trustee Meyer gave the following Audit Committee Update:

The Audit Committee met on June 8, 2010 and minutes have been submitted with the Board meeting materials.

Committee Reports – Foundation Board Update Chair Canja gave the following Foundation Board Update:

The LCC Foundation Board of Directors met on Thursday, September 16th. They met from 7:30 am – noon as their annual planning and regular Board meeting.

The watched a Student Scholarship Recipient video which included four students stating what it meant to them to receive an LCC Foundation scholarship. This will be played at the upcoming Scholarship Awards Breakfast.

There was an informational power point presentation about the Foundation work. A discussion was launched to answer the following questions from the Board:

o Should the Foundation remain as it is? o Increase its aid to mission objectives (students & college needs)?

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o Move towards independent status which would require a much larger asset base to cover operations? This would mean the college does not need to cover staffing and space.

Board members made suggestions of fundraiser opportunities in general and what it means to be a self-sustained Foundation (no college financial support).

The Foundation has contracted with an Investment Consultant to review in depth the Foundation’s Investment policies and how its assets are currently managed.

A new Planned Giving Committee has been launched. The Employee Development Fund hosted 425 LCC employees at the recent EDF

annual Picnic. The Alumni Association has an upcoming “Alumni Reunion” and an Eastwood

Towne Center LCC Shopping Day event for Alumni outreach. Upcoming Event: “Four By Eight” is a new Band, who will be debuting at LCC as

a fundraiser to the Ronald K. Edwards Memorial Scholarship Fund at the Foundation. The band members come from “Three Men & a Tenor” and J & J Sounds. Sunday, October 17, at 2:00 pm and 7:00 pm.

The annual Scholarship Awards Breakfast is Thursday, September 30 from 8:00 – 9:00 am at the Lansing Center.

The College requested that the Foundation release $166,000 that was a gift from Auto-Owners for the development of the LCC Playscape. This five-year pledge will cover the cost of the outdoor learning environment for LCC students and children within the Center.

The Annual Foundation Focus magazine was distributed and reviewed.

Committee Reports – Workforce Development Board Update Trustee Proctor gave the following Workforce Development Board Update:

A written report was provided that is on file with the official Board meeting materials.

Public Comment There were no public comments. Board Comments Chairperson Canja made the following announcements:

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The Board Planning Calendar is something new that is being put together. She stated that she would like to use the Board in a more strategic manner to do outreach to the LCC community. She further stated that she is asking Board members to take on the responsibility of appearing to at least one community function a month. This will allow the trustees to be an ambassador for the college and talk to people about the great things we are doing at LCC.

The next Board meeting has been moved to Monday, October 25th, 2010 at 6:00 p.m.

Trustee Robin Smith is up for election for the ACCT Diversity Committee. The Interior Design and Fashion Technology program was recognized for the

outstanding work that was done on the flyer they designed for the marketing purposes of their program.

Trustee Canja was at the Kellogg Center with V.P Lisa Webb Sharpe and observed a statewide conference being held to host all of the High School counselors to give them all the information they needed to get their students to come to a four year institution. It would be great if LCC reached out to High School counselors and told them all the ways LCC could make it easy for their students to come to LCC. She brought back material to share with the administration.

Trustee Meyer passed out his notes from his attendance at the MI Dropout Summit. He stated there are plenty of good practices out there and is an issue that needs to be thoroughly publicized. Trustee Canja stated that she has been sitting on the Lansing Promise Zone Board as a representative of LCC. The Promise Zone Board has decided to go ahead with the program that would pay for two years of college for any student graduating within the boundaries of the Lansing School District or the equivalent of two years at LCC in monetary money. There was discussion on building an endowed fund to provide this for the long term. She stated that the great thing about this program is that 70% of the students who graduate from the Lansing Schools attend LCC. Trustee Woods stated that he was excited to be at the 5 year TRIO Grant Award Celebration. He stated that it was good to see all of the students and was glad that LCC has a grant that has been renewed. He commended Valarie Smith and her team for writing the grant. Adjournment IT WAS MOVED by Trustee Hollister and supported by Trustee Woods that the meeting adjourn. Ayes: Hollister, Meyer, Proctor, Rasmusson, Woods, Canja Nays: None

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Absent: Smith The motion carried. The meeting adjourned at 7:55 p.m.

President’s Report Informational Items

LCC Purchasing Department provides:• Purchase of goods and services for college instructional and operational needs, construction and renovation;• Purchase order expedite and follow-up,• Assist with acquisition planning,• LCC Card for small dollar purchases and travel, and• Ensures compliance with purchasing policies.

"Recipients of the Achievement of Excellence in Procurement Award for 2003, 2004, 2005, 2006, 2007, 2008, 2009, and 2010".

The Achievement of Excellence in Procurement award is designed to recognize organizational excellence in procurement. The program measures innovation, professionalism, e-procurement, productivity and leadership attributes of the procurement function.

Rebecca G. Beard, Ph.D., C.P.M., Director of Purchasing

Andrew Chambliss, Buyer/Asst LCC Card Administrator

Doloras Eiseler, Purchasing Customer Advocate

Evelyn Lynn, Services Buyer

Stephanie House, Student Staff

Diane Miles, Department Support Staff

Our guiding principles ensure that we focus on the things that matter to our customers. They are:

Integrity is never compromised Continuous improvement is essential to our success Quality comes first Staff involvement as a way of life Those we serve are the focus of everything we do We have many partners

Our goal is simple ― it's to help you reach yours.

In-District: Any vendor who has a physical location in the following school

districts:

Bath Community Schools Leslie Public Schools*

Dansville Schools Mason Public Schools

DeWitt Public Schools Okemos Public Schools

East Lansing School District Stockbridge Community Schools*

Grand Ledge Public Schools Waverly Community Schools

Haslett Public Schools Webberville Community Schools

Holt Public Schools Williamston Community Schools

Lansing School District

*Only the portions of the Leslie Public Schools and the Stockbridge Community Schools located in Ingham or Livingston County arepart of the Lansing Community College district.

Out-of-District / In-State: Any vendor who has a physical location in

Michigan, but outside of the LCC District

Out-of-State: No Michigan presence

Contract Portfolio Value - $72,036,466Consisting of single and multi-year contracts.

FY 10 Purchases (PO & Pcard) - $30,320,922

Types of Purchasing Instruments◦ LCC Purchasing Card◦ Purchase Orders◦ Blanket Purchase Orders

Solicitations ◦ Request for Proposal (RFP)

Invitation for Bid (IFB)

$35,850,160,

49.8%

$17,751,458,

24.6%

$18,434,848,

25.6%

Purchasing Contract

Portfolio Value

In-District

Out-of-District/In Michigan

Out of State

Health Care - $25,812,647 (35.8%)

Supplies, IT - $1,979,942 (2.7%)

Supplies / Commodities – $11,831,233 (16.4%)

Services, IT – $6,776,298 (9.4%)

Services, All other – $25,560,596 (35.5%)

Construction/Testing Services – $75,750 (0.1%)

Total: $72,036,466

Purchasing Opportunities

State of Michigan Bid System (Bid4Michigan) - LCC Bid opportunities posted online since July 2009, the first Michigan Community College to join

Posting award information◦ Purchasing department website◦ Bid4Michigan website

Business Networking Event – Every October for 9 years

State of Michigan Purchasing Conference and host vendor information table

LCC Radio Interviews Advertisements placed in: Michigan Bulletin,

Diversity Business Resource Directory, New Citizens Press

Speaker at local business group meetings:◦ Lansing Area Hispanic Business Association◦ East Lansing Business Association◦ West Lansing Business Group

Chair of the Lansing Area Public Purchasing Group

Michigan Public Purchasing Officers Association, and speaker at the fall 2010 event at MSU

National Association of Educational Buyers

Michigan Minority Supplier Development Council, Lansing Project One Committee through the Accident Fund

Purchasing Recommendations:

• Revised Purchasing policy to allow preference for vendors located in LCC tax district• Include major departments in vendor outreach efforts (e.g., Physical Plant and IT)• Host annual campus-wide vendor trade fair LCC

Questions

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Lansing Community College – Board of Trustees October 25, 2010

Agenda Item: Monthly Financial Statements Presented for Information PURPOSE Lansing Community College presents for information, monthly financial statements and reports as required by Board policy. BACKGROUND This information provides the Board of Trustees with financial information on a regular and on-going basis throughout the fiscal year. The attached financial statements reflect Lansing Community College’s financial position as of September 30, 2010 compared to the Board Approved budget for FY 2011.

Operating and Capital Budgets and

Operating Detail Budgets Unless noted, line items are currently anticipated to end the year at budget. The Administration plans on presenting a complete budget review at the November 2010 Board meeting. REVENUE State Appropriations have been recognized for three months of State-adopted FY11 Annual Appropriations. Tuition and Fee Revenue is recorded for the summer semester and 40 percent of fall semester (20 percent per month August-December). Miscellaneous Revenue: Eaton County Intermediate School District revenue is billed per semester. Fall semester is not reflected in this report. This represents a large portion of the Miscellaneous Revenue. Property Taxes reflect levies with no adjustment for uncollectibles.

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EXPENSE

Salaries and Wages for full time and part time faculty are under budget due to the timing of semesters. Services and Supplies are under budget in total. Institutional expenditures are over budget due to minor phone equipment purchases made in bulk to achieve economies of scale. Utilities are under budget because utility costs are cyclical and we expect costs will be greater during the winter months. Liability Insurance premiums are over budget because premiums are paid at the beginning of the year. Property and liability insurance costs are greater than budgeted. Professional Services are under budget due to the timing of billings. Rental Expense is over budget because expenses are for four months, rather than three. Repair and Maintenance Expense is over budget because annual contracts are paid at the beginning of the year. General Institutional Scholarships are over budget because the majority are split between Spring and Fall and the Fall disbursements have already occurred. Capital Budget transfers have been made for the year. Operating Budgets – Divisions are under budget in total. The five academic divisions, Business, Media & Info Tech, Extended Learning & Professional Studies, Human Health Services, Liberal Studies, and Tech Careers are under budget due to semester timing. Board of Trustees is under budget because of audit fee timing. Information Technology Services is over budget due to annual maintenance agreements that are paid at the beginning of the year and minor phone equipment purchases mentioned above. The President’s Office is under budget due to vacancies and timing of professional services expenses.

Statement of Revenue, Expenses and Changes in Net Assets

This statement provides a College-wide summary of all funds. We have provided the detail of the General Fund above. The other funds are anticipated to operate close to a break even with a slight increase in net assets anticipated for Auxiliary Services for the year and a slight decrease in the net assets in the plant fund as buildings are depreciating. All board approved transfers from the General Fund to other funds have been recognized in the enclosed statements.

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Balance Sheet

This statement provides the College-wide Balance sheet as of September 30, 2010 compared to September 30, 2009.

Plant Fund Statement of Resources and Allocations

This statement provides a summary of the uses of the Plant Fund resources.

Capital Projects Monthly Reporting This statement provides a summary of open capital projects including approved budget and project expenditures to date. IMPLICATIONS Financial: The College has a strong fund balance and has $1,274,275 available in contingency for unanticipated expenses for the remainder of FY2011. Strategic Plan: The reporting of financial information addresses the strategic goal of fiscal responsibility. Human Resources: There are no human resources implications. RISKS Declining appropriations and property tax revenue will be risks in future years. OTHER OPTIONS/ALTERNATIVES N/A RECOMMENDATIONS N/A

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ATTACHMENTS:

1. Statement & Summary as of September,30, 2010 includes: a. Operating and Capital Budgets (pg 1) b. Operating Detail Budgets (pg 2) c. Statement of Revenue, Expenses and Changes in Net Assets (pg 3) d. Balance Sheet (pg 4) e. Plant Funds Statement of Resources and Allocations (pg 5) f. Capital Projects Monthly Reporting (pg 6)

2. Miscellaneous

a. Vendor Payments > $10,000 for the month ended September 30, 2010 (pg 7 and 8)

b. LCC Card Vendor Payments > $10,000 for September 2010 (pg 9)

3. Fifth Third Bank Investment Accounts Schedule as of September 30, 2010 (pg 10) 4. Report on Board of Trustees expenditures for the quarter ended September 30,

2010 (pgs 11-15)

5. Cash Contribution Report for the quarter ended September 30, 2010 (pg 16)

Actual ActualAdoptedBudget

RevisedBudget

Actual BalancePercentPosted

Revenues State Appropriations 29,762,500$ 29,762,500$ 28,830,600$ 28,830,600$ 7,440,125$ 21,390,475$ 25.8% Property Taxes 42,147,127$ 41,681,598$ 38,939,500$ 38,939,500$ 10,831,889$ 28,107,611$ 27.8% Tuition & Fees 49,568,717$ 53,341,935$ 56,245,347$ 56,245,347$ 14,104,494$ 42,140,853$ 25.1% Other Revenues 2,986,480$ 2,952,461$ 3,412,047$ 3,412,047$ 384,058$ 3,027,989$ 11.3% Use of Fund Balance -$ -$ -$ -$ -$ 0.0%

Total Revenues 124,464,824$ 127,738,494$ 127,427,494$ 127,427,494$ 32,760,566$ 94,666,928$ 25.7%Operating Budgets

Salaries & Wages 61,805,934$ 63,174,473$ 62,948,493$ 62,902,866$ 11,916,845$ 50,986,021$ 18.9% Employee Benefits 22,327,951$ 23,292,389$ 24,230,317$ 24,202,510$ 4,318,651$ 19,883,859$ 17.8%

Total Salaries + Benefits 84,133,885$ 86,466,862$ 87,178,810$ 87,105,376$ 16,235,496$ 70,869,880$ 18.6%

Services & Supplies 20,587,201$ 18,679,619$ 19,672,748$ 19,745,748$ 5,471,530$ 14,274,218$ 27.7% General Institutional Scholarships 1,406,245$ 1,270,719$ 1,324,230$ 1,324,230$ 501,390$ 822,840$ 37.9% Child Care Scholarship 246,592$ 259,602$ 254,142$ 254,142$ 50,344$ 203,798$ 19.8%

Total Sal + Ben, Serv & Supplies 106,373,923$ 106,676,802$ 108,429,930$ 108,429,496$ 22,258,760$ 86,170,736$ 20.5% Contingency -$ -$ 1,274,275$ 1,274,275$ -$ 1,274,275$ 0.0% Promise Scholarship -$ 952,233$ -$ -$ -$ -$

Capital Projects -$ -$ -$ -$ -$ -$ 0.0%Severance-VRSIP 2,119,440$ 734,523$ -$ -$ -$ -$ Banner Costs -$ -$ -$ -$ -$ -$ 0.0%

Backfill 280,763$ -$ -$ -$ -$ -$ 0.0% Banner Phase II Contingency 296,803$ -$ -$ -$ -$ -$ 0.0% Capitalized Internal Costs -$ -$ -$ -$ -$ -$ 0.0%

Banner 577,566$ -$ -$ -$ -$ -$ 0.0%Capital Budgets

Grant Match 1,045,620$ 1,058,578$ 1,080,620$ 1,080,620$ -$ 1,080,620$ 0.0% Major Equipment 1,614,500$ 1,414,500$ 1,414,500$ 1,414,500$ 1,414,500$ -$ 100.0% Debt Service, all Issues 7,602,455$ 7,609,684$ 7,637,958$ 7,637,957$ 7,637,957$ -$ 100.0% Plant Improvement 3,075,000$ 3,075,000$ 3,075,000$ 3,075,000$ 3,075,000$ -$ 100.0%

Technology Infrastructure 3,320,000$ 3,000,000$ 2,500,000$ 2,500,000$ 2,500,000$ -$ 100.0%Division Renovations 87,125$ 87,125$ 87,125$ 87,125$ 87,125$ -$ 100.0%Facilities-Auxiliary Fund 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ -$ 100.0%Capital Projects - 2011 -$ -$ 1,528,087$ 1,528,087$ 1,528,087$ -$ 0.0%Capitol Projects-2009-10 1,950,000$ 581,521$ -$ -$ -$ -$ Plant Fund - Banner Capitalized Internal -$ -$ -$ -$ -$ -$ 0.0%Capital Projects Outlay - Bioprocessing -$ 369,475$ -$ -$ -$ -$ 0.0%

Total Capital Budgets 19,094,700$ 17,595,883$ 17,723,290$ 17,723,289$ 16,642,669$ 1,080,620$ 93.9%Total Revenues 124,464,824$ 127,738,494$ 127,427,494$ 127,427,494$ 32,760,566$ 94,666,928$ 25.7%Total Allocation/Expenditures 128,165,629$ 125,959,441$ 127,427,495$ 127,427,060$ 38,901,429$ 88,525,631$ 30.5%

Change in Net Assets (3,700,805)$ 1,779,053$ (1)$ 434$ (6,140,863)$ (6,141,297)$ 0.0%Use of Desig Funds - Washington Court Improvemen -$ -$ -$ -$ -$ -$ 0.0%Desig Funds - Legal and/or Plant -$ (1,676,030)$ -$ -$ -$ -$ Use of Desig Funds - Contract Implem. -$ -$ -$ -$ -$ -$ 0.0%Desig Funds - Tuition Stabilization (3,154,654)$ -$ -$ -$ -$ -$ 0.0%Use of Desig Funds - Change in encumbrance (534,197)$ (103,023)$ -$ -$ -$ -$ 0.0%Total change in unrestricted net assets (7,389,656)$ (0)$ (1)$ 434$ (6,140,863)$ 6,141,297$ 0.0%Unrestricted General Fund Beg of Year 12,569,458$ 17,999,310$ 18,189,863$ 17,999,311$ 17,999,310$ 1$ 100.0%Unrestricted General Fund End of Year 5,179,802$ 17,999,310$ 18,189,862$ 17,999,745$ 11,858,447$ (6,141,296)$ 65.9%

LANSING COMMUNITY COLLEGEOperating and Capital Budgets: Adopted, Revised, and Actual

September 2010 Financial Review

Fiscal Year 2009

Fiscal Year 2011Period Ending September 2010 (25.0% of fiscal year)

Fiscal Year 2010

1

AdoptedBudget

RevisedBudget

Actual BalancePercentPosted

Operating Budgets - DivisionsAcademic Affairs 1,695,786$ 2,448,731$ 507,009$ 1,941,722$ 20.7%Administrative Services 10,294,516$ 10,482,019$ 2,735,750$ 7,746,269$ 26.1%Advancement & External Affairs 3,755,205$ 3,426,907$ 725,400$ 2,701,507$ 21.2%BCI 2,220,479$ -$ Board of Trustees 254,361$ 254,361$ 35,203$ 219,158$ 13.8%Business Media & Info Tech 8,684,035$ 8,684,035$ 1,528,906$ 7,155,129$ 17.6%Extended Learning and Professional Studies 5,595,610$ 1,056,657$ 4,538,953$ 18.9%Financial Services 2,913,984$ 2,923,439$ 603,583$ 2,319,856$ 20.6%Human Resources 1,732,561$ 1,732,561$ 354,491$ 1,378,070$ 20.5%Human, Health Services 9,139,921$ 9,139,419$ 1,668,064$ 7,471,355$ 18.3%Information Technology Services 9,551,081$ 9,551,081$ 2,932,017$ 6,619,064$ 30.7%Liberal Studies 27,629,204$ 27,609,856$ 4,987,309$ 22,622,547$ 18.1%President's Office 2,753,642$ 2,955,730$ 396,365$ 2,559,365$ 13.4%Strategic Planning & Partnerships 4,339,935$ -$ -$ -$ #DIV/0!Student Services 11,903,582$ 12,103,562$ 2,490,736$ 9,612,826$ 20.6%Technical Careers 9,983,265$ 9,943,813$ 1,685,536$ 8,258,277$ 17.0%

Total all Divisions 106,851,557$ 106,851,123$ 21,707,026$ 85,144,097$ 20.3%

Operating Budgets - AccountAdministrator Full Time 11,528,537$ 11,463,723$ 2,570,332$ 8,893,391$ 22.4%Administrator Part Time 1,655,854$ 1,655,854$ 280,184$ 1,375,670$ 16.9%Faculty Full Time 16,298,800$ 16,298,800$ 2,626,249$ 13,672,551$ 16.1%Faculty Part Time 18,716,262$ 18,716,262$ 3,333,302$ 15,382,960$ 17.8%Support Full Time 9,441,728$ 9,460,914$ 2,016,336$ 7,444,578$ 21.3%Support Part Time 3,460,568$ 3,460,568$ 702,927$ 2,757,641$ 20.3%Student 1,846,745$ 1,846,745$ 387,515$ 1,459,230$ 21.0%

Total Salaries and Wages 62,948,493$ 62,902,866$ 11,916,845$ 50,986,021$ 18.9%Employee Benefits 24,230,316$ 24,202,510$ 4,318,651$ 19,883,859$ 17.8%

Non Capital Equipment 177,848$ 177,848$ 38,874$ 138,974$ 21.9%Institutional Expenses 2,109,749$ 2,109,749$ 1,177,145$ 932,604$ 55.8%Utilities 2,708,688$ 2,708,688$ 500,416$ 2,208,272$ 18.5%Liability Insurance 425,941$ 425,941$ 466,022$ (40,081)$ 109.4%Professional Services 1,772,373$ 1,845,373$ 309,241$ 1,536,132$ 16.8%Purchased Services 4,152,479$ 4,152,479$ 841,175$ 3,311,304$ 20.3%Rental Expense 654,982$ 654,982$ 211,505$ 443,477$ 32.3%Repair and Maintenance 1,475,048$ 1,475,048$ 544,223$ 930,825$ 36.9%Supplies 5,517,198$ 5,517,198$ 1,292,541$ 4,224,657$ 23.4%Travel, Training and Conferences 678,442$ 678,442$ 90,388$ 588,054$ 13.3%

Total Services and Supplies 19,672,748$ 19,745,748$ 5,471,530$ 14,274,218$ 27.7%

Total Division Operating 106,851,557$ 106,851,124$ 21,707,026$ 85,144,098$ 20.3%

General Institutional Scholarships 1,324,230$ 1,324,230$ 501,390$ 822,840$ 37.9%Childcare Scholarships 254,142$ 254,142$ 50,344$ 203,798$ 19.8%

Total College Operating 108,429,929$ 108,429,496$ 22,258,760$ 86,170,736$ 20.5%

Operating Detail Budgets: Adopted, Revised, and ActualSeptember 2010 Financial Review

Fiscal Year 2011Period Ending September 2010

(25.0% of fiscal year)

2

LANSING COMMUNITY COLLEGEStatement of Revenue, Expenses and Changes in Net Assets

Current Year-to-Date

Actual (Pre - audit)General Fund

Designated Fund

Auxiliary Services

Restricted Funds

AgencyFund

Plant Fund

Revenue:Operating revenue:Tuition and fees 14,107,349$ 14,104,494$ -$ 2,855$ Federal grants and contracts 801,623$ 801,623$ State grants and contracts 33,053$ 33,053$ Local grants and contracts 268,248$ 268,248$

Sales and services of educational activities and contributions 21,431$ 21,431$ -$ Sales and services of auxiliary activities 417,436$ 407,568$ $ 998 $ 8,870 Miscellaneous 440,168$ 348,984$ 84,504$ 6,680$ Total Operating Revenue 16,089,308$ 14,474,909$ 84,504$ 407,568$ 1,112,459$ 998$ 8,870$

Expenses:Operating Expenses: Instruction 8,193,243$ 8,050,018$ 35$ 10,762$ 132,428$ Information technology 2,915,807$ 2,613,771$ 1,135$ 2,913$ 1,535$ 296,453$ Public services 739,310$ 521,325$ 12,142$ -$ 202,818$ 3,024$ Instructional support 4,178,885$ 3,846,506$ 7,773$ 28,158$ 296,448$

Student services 19,493,509$ 2,301,167$ 390,291$ 187$ 16,801,864$ Institutional Administration 2,389,986$ 2,185,408$ 62,645$ 116,087$ 25,846$ Operation and maintenance of plant 4,576,273$ 19,383,234$ 42,783$ 266,576$ 3,177$ (15,119,496)$ Depreciation 1,977,672$ 1,977,672$

Total Operating Expenditures 44,464,686$ 38,901,430$ 516,803$ 424,683$ 17,464,117$ 3,024$ (12,845,371)$

Operating Income (28,375,378)$ (24,426,521)$ (432,299)$ (17,115)$ (16,351,658)$ (2,026)$ 12,854,241$

Non-operating revenue (expenses): State appropriations 7,440,125$ 7,440,125$ Property tax levy 10,831,889$ 10,831,889$ Investment income 20,576$ 13,643$ 943$ 5,990$ IInterest on capital asset - related debt -$ PELL 16,045,914$ 16,045,914$

Net non-operating revenue (expenses) 34,338,504$ 18,285,657$ -$ 943$ 16,045,914$ -$ 5,990$

Income (loss) before other revenue 5,963,126$ (6,140,864)$ (432,299)$ (16,172)$ (305,744)$ (2,026)$ 12,860,231$

Other revenuesCapital grants and contracts -$ -$ -$ -$ -$ -$ -$

Net increase in net assets 5,963,126$ (6,140,864)$ (432,299)$ (16,172)$ (305,744)$ (2,026)$ 12,860,231$

Net assets:Beginning of year 130,448,653$ 21,722,535$ 57,233$ 3,615,207$ 171,618$ -$ 104,882,060$

End of Year 136,411,779$ 15,581,671$ (375,066)$ 3,599,035$ (134,126)$ (2,026)$ 117,742,291$

September, 2010

3

LANSING COMMUNITY COLLEGEBalance Sheet

Current Year Prior YearCurrent Assets:

Cash and Cash Equivalents 5,616,546$ 13,116,916$ Short-term investments 33,123,863$ 18,865,252$ Property Taxes receivable 26,888,792$ 29,703,622$ State appropriations receivableFederal and state grants receivable 7,283,640$ 8,142,072$ Accounts Receivable 7,394,168$ 7,113,586$ Inventories 173,606$ 175,106$ Prepaid expenditures and deposits 250,620$ 37,275$

Total Current Assets 80,731,235$ 77,153,829$

Long-Term Investments 250,000$ 1,000,000$ Student Loans ReceivableBond Issuance Costs 682,953$ 747,750$ Property and Equipment (net of accumulated depreciation) 161,167,589$ 165,038,608$

Total Assets 242,831,777$ 243,940,187$

Current Liabilities:Accounts payable 1,059,027$ 1,178,627$ Accrued interest payable 447,688$ 481,309$ Accrued payroll and other compensation 987,080$ 2,367,771$ Unearned revenue 40,709,330$ 45,398,839$ Current portion of debt obligations 4,977,835$ 4,463,668$ Accrued vacation 1,631,473$ 1,681,517$

Total Current Liabilities 49,812,433$ 55,571,731$

Long-Term Debt Obligations 56,607,565$ 61,674,593$

Total Liabilities 106,419,998$ 117,246,324$

Net Assets:Invested in capital assets (net of related debt) 117,742,291$ 103,030,330$ Restricted for:

Restricted fund activities (136,152)$ 171,618$ Loan programs

Unrestricted 18,805,640$ 23,074,217$ Total Net Assets 136,411,779$ 126,276,165$

Total Liabilities and Net Assets 242,831,777$ 243,522,489$

September, 2010

4

LANSING COMMUNITY COLLEGEPlant Funds

Statement of Resources and Allocations

Current Year-to-Date

ActualCurrent Adopted

Budget

%Posted

Prior Year-to- Date

ActualPrior

Adopted Budget

%Posted

ResourcesFrom General Fund -Major Equipment 1,414,500$ 1,414,500$ 100% 1,414,500$ 1,414,500$ 100%From General Fund - Debt Service, all Issues 7,637,958$ 7,637,958$ 100% 7,609,684$ 7,609,684$ 100%From General Fund - Division Renovation 87,125$ 87,125$ 100% 87,125$ 87,125$ 100%From General Fund - Plant Improvement 3,075,000$ 3,075,000$ 100% 3,075,000$ 3,075,000$ 100%From General Fund - Technology Infrastructure 2,500,000$ 2,500,000$ 100% 3,320,000$ 3,000,000$ 111%From Capital Projects-2011 1,528,087$ 1,528,087$ 100%

Total Resources 16,242,670$ 16,242,670$ 100% 15,506,309$ 15,186,309$ 2%

AllocationsMajor Equipment 61,370$ 1,414,500$ 4% 11,476$ 1,414,500$ 1%Debt Service, all Issues 7,637,958$ 0% 7,609,684$ 0%Plant Improvements 860,325$ 3,075,000$ 28% 502,332$ 3,075,000$ 16%Division Renovations 42,859$ 87,125$ 49% 87,125$ 0%Technology Infrastructure 493,685$ 2,500,000$ 20% 232,320$ 3,000,000$ 8%Capital Projects-2011 1,528,087$

Total Allocations 1,458,239$ 16,242,670$ 9% 746,128$ 15,186,309$ 5%

September 2010

5

LANSING COMMUNITY COLLEGECapital Projects Monthly Reporting

Project Approved Budget Project to Date

Available Balance

Design Fees 135,000$ 139,991$ (4,991)$ Construction 1,515,592$ 1,810,365$ (294,773)$ Capital Equipment 94,975$ -$ 94,975$ Contingency 154,433$ -$ 154,433$

Totals 1,900,000$ 1,950,356$ (50,356)$


Available Balance

Design Fees 30,000$ 50,235$ (20,235)$ Construction Costs 721,000$ 762,935$ (41,935)$ Contingency 72,000$ -$ 72,000$

Totals 823,000$ 813,170$ 9,830$


Available Balance

Design Fees 22,500$ 22,500$ -$ Construction Costs 478,541$ 442,775$ 35,766$ Contingency 48,000$ 48,000$

Totals 549,041$ 465,275$ 83,766$


Available Balance

Design Fees 5,000$ 6,880$ (1,880)$ Construction Costs 90,266$ 62,971$ 27,295$ Contingency -$ -$

Totals 95,266$ 69,851$ 25,415$

September, 2010

Child Care Center

September, 2010

Arts & Science Building Electrical Substation

September, 2010

West Campus Welding Lab Fume Ventilation System

September, 2010

Veterans Wall

6

Account Date Doc Vendor Amount Description

110102 1-Sep-10 7025622 Netarx Inc 57,745.00 CAT6500 48PT POE 802.3AF w/ Jumboframe

110102 2-Sep-10 7025644 Centennial Aircraft Services, Inc. 10,307.00 KNS 62A DME and Install Kit, 1 each

110102 2-Sep-10 7025644 Centennial Aircraft Services, Inc. 31,860.00 N83762

110102 2-Sep-10 7025654 Health Management Associates Inc 11,410.00 Evaluate Proposals and Facilitate Decision

110102 2-Sep-10 7025657 Louis J Eyde Limited Family 28,982.12 Lease-LCC-East-2827 Eyde Parkway -Sept '10-Aug '11

110102 7-Sep-10 7025669 Apple Computer Inc 37,470.00 MacPro, One 2.80GHz Quad-Core Intel Xeon

110102 7-Sep-10 7025672 Evisions Inc 23,750.00 Argos Advanced Feature - OLAI, AP, ANNUAL FEE

110102 9-Sep-10 7025683 Netarx Inc 123,637.05 NEXUS 7000 - 48 PORT 10/100/1000, RJ-45

110102 9-Sep-10 7025683 Netarx Inc 155,018.37 3560E 48 10/100/1000 POE+2*10GE(X2),750W,IPB SW

110102 9-Sep-10 7025695 Rehmann Robson 19,464.65 Professional Auditing Services - FY10 -LCC

110102 17-Sep-10 7025764 First Agency Incorporated 26,898.00 Blanket Accident Insurance FY 10/11

110102 17-Sep-10 7025770 Hobbs & Black Associates Inc 13,400.00 Child Development Center-Architect & Engineering

110102 17-Sep-10 7025771 Impression 5 Science Center 17,484.04 Nano Exhibit Ferrofluid

110102 17-Sep-10 7025773 Irish Construction Co Inc 56,598.50 Early Learning Childrens Center, Base Bid - Part 2

110102 17-Sep-10 7025774 Kares Construction 231,325.20 Base Bid, WCP Roof Replacement & Mech Upgrades

110102 17-Sep-10 7025776 Kentwood Office Furniture LLC 11,585.29 Seat Lounge, #N32AAWMix-it, #N14QQP

110102 17-Sep-10 7025777 Laux Construction LLC 147,602.34 GPR Exit Lane Widening & Toll Booth Replacement

110102 17-Sep-10 7025805 Sony Pro Services 16,827.84 Model: DNWA50, Serial No: 10251, Program: EMD,

110102 21-Sep-10 7025819 ARAMARK Educational Services, Inc. 15,282.51 Management Fee

110102 21-Sep-10 7025820 ARAMARK Educational Services, Inc. 14,743.88 Catering

110102 21-Sep-10 7025827 DLZ Michigan Inc 12,914.08 Design Services M & R Projects '09 & Contingency

110102 21-Sep-10 7025828 Evisions Inc 12,720.00 FormFusion Annual Software

110102 21-Sep-10 7025829 Gartner Group Inc 21,700.00 Gartner Subscription for 6-10-10 thru 5/31/11

110102 21-Sep-10 7025834 Ingham County Treasurer 14,105.59 2010 Jul Bd of Review changes and/or refund orders

110102 21-Sep-10 7025841 Netarx Inc 190,836.39 802.11A/G/N CTRLR-BASED AP W/CLEANAIR; INT ANT

110102 21-Sep-10 7025850 S/Y Chase Consulting LLC 11,667.00 Consulting Services 7-1-10 - 12-31-10

110102 23-Sep-10 7025859 Concur Technologies Inc 10,500.00 Quarterly Base Service Fee for 500 Expense Reports

110102 23-Sep-10 7025868 Higher One Inc 10,516.80 Card replacement/refund fees

110102 23-Sep-10 7025871 Laerdal Medical Corporation 37,941.88 Item 205-05050 ALS Simulator

110102 28-Sep-10 7025921 Irish Construction Co Inc 10,583.38 Base Bid - M&R Fund -Ramp-ELCC Electrical

Vendor Payments over $10,000

September, 2010

LANSING COMMUNITY COLLEGEBoard Resolution: Resolved that, until further directions of the Board, the Board and Chair shall be informed monthly of all College expenditures over

$10,000 during the previous month. Excluded are payments to union-represented faculty and staff, scholarships, grants, insurance and utilities.

7

Account Date Doc Vendor Amount Description

110102 28-Sep-10 7025921 Irish Construction Co Inc 12,642.87 Early Learning Childrens Center, Base Bid - Part 2

110102 28-Sep-10 7025921 Irish Construction Co Inc 40,357.07 STLC Masonry Wall and Roof Repairs 09/10 Base Bid

110102 28-Sep-10 7025921 Irish Construction Co Inc 69,300.00 CW Concrete Replace-SPS Stairs, Base Bid

110102 28-Sep-10 7025923 Kares Construction 219,366.90 Base Bid, WCP Roof Replacement & Mech Upgrades

110102 28-Sep-10 7025927 Louis J Eyde Limited Family 28,982.12 Lease-LCC-East-2827 Eyde Parkway -Sept '10-Aug '11

110102 28-Sep-10 7025936 Moore Trosper Construction Company 67,099.05 Main Campus Parking Lot Repairs, Base Bid

110102 28-Sep-10 7025944 R M Electric Inc 18,670.00 GPR Lighting & Security Cameras-Base Bid

110102 28-Sep-10 7025947 S/Y Chase Consulting LLC 11,667.00 Consulting Services 7-1-10 - 12-31-10

110102 28-Sep-10 7025952 Superior Electric of Lansing Inc 47,509.20 WCP Fire Alarm Devices & Equip Install, Base Bid

110102 30-Sep-10 7025962 ARAMARK Educational Services, Inc. 13,549.70 Catering

110102 30-Sep-10 7025967 Central Business Systems 13,806.00 Catering

110102 30-Sep-10 7025973 Ingham County Treasurer 27,501.68 2010 foreclosures

110102 30-Sep-10 7025975 Jampro Antennas Incorporated 10,512.50 Jampro model JMPC-1DA antenna w deice and controle

110102 9-Sep-10 !0001804 Siemens Industry Inc 81,454.00 Building Automation System 600 Apogee Maintenace

110102 9-Sep-10 !0001805 Traffic & Safety Control Systems In 30,750.00 Base Bid, GPR Toll Booth Replacement-Purchase

110102 14-Sep-10 !0001818 PNC Bank 384,000.28 SEPT 2010 VISA BILL

110102 15-Sep-10 !0001824 Gretchen's House Inc 68,032.00 Deposit to the Operating Account for Early LCC

110102 15-Sep-10 !0001825 WFF Facility Services 103,177.07 Housekeeping Services FY 10/11 (rem TDT)

110102 16-Sep-10 !0001829 Gretchen's House Inc 15,051.00 Subsidy difference for July-Sep 2010

110102 16-Sep-10 !0001831 Stiles Lawn, Landscape & Snow Remov 29,729.98 Grounds Maintenance-RFP - Downtown Campus

110102 28-Sep-10 !0001861 Gretchen's House Inc 23,738.00 October 2010 subsidy payment

110102 21-Sep-10 J0006396 Sept 10 PNC lease paymnt int/princp 25,152.47 Siemens Note

8

Supplier Purchases Credits Net AmountOFFICE DEPOT #1170 12,156.79 0.00 12,156.79GREAT LAKES GRAPHICS, INC 10,704.51 0.00 10,704.51DELTA AIR 10,662.01 (597.25) 10,064.76

9/30/2010

LANSING COMMUNITY COLLEGELCC Card Purchases over $10,000

9

Short Term Investments Market Valueas of September 30, 2010

Account Market ValueMarketYield

Estimated AnnualIncome

Fifth Third General Fund $24,936,344 0.05% $12,468Fifth Third Plant Fund $2,301,012 0.05% $1,151Fifth Third Auxiliary Fund $2,394,282 0.05% $1,197Fifth Third 2005 Capital Improvement Fund $1,090,535 0.05% $545Fifth Third 2006 Capital Improvement Fund $1,384,063 0.05% $692CDARS $1,017,627 1.76% $17,627Total $33,123,863 $33,680

10

Lansing Community CollegeBoard of TrusteesSeptember 30, 2010

Description Organization

FY11 Adopted Budget

FY11 Revised Budget

FY11 YTD Actuals

Staff Salaries/Wages Board of Trustees $67,823 $67,823 $15,963Staff Benefits Board of Trustees 31,300 31,300 3,916Institutional Expenditures Board of Trustees 14,120 14,120 2,424Professional Fees Board of Trustees 343Purchased Services Board of Trustees 146Supplies & Materials Board of Trustees 2,982 2,982 7,213Trvl, Trng, Conf & Mtg Exps Board of Trustees 30,286 30,286 5,198TOTALS - Board of Trustees $146,511 $146,511 $35,203Staff Salaries/Wages Internal Audit Staff Benefits Internal AuditInstitutional Expenditures Internal AuditProfessional Fees Internal Audit 107,498 107,498Purchased Services Internal AuditSupplies & Materials Internal AuditTrvl, Trng, Conf & Mtg Exps Internal Audit 350 350TOTALS - Internal Audit $107,848 $107,848 $0

Grand Totals $254,359 $254,359 $35,203

11

LANSING COMMUNITY COLLEGE

Board of Trustees Non Labor Expenses

September 30, 2010

Date Board Member Amount Description Payee

Chargeback Telephone

31-Jul-10 General - Operations 962.00$ Chargeback Telephone Phone Lansing Community College

31-Aug-10 General - Operations 962.00$ Chargeback Telephone Phone Lansing Community College

TOTAL 1,924.00$

Chargeback Postage

TOTAL -$

Chargeback Print and Copy

31-Jul-10 General - Operations 0.57$ PC_2010_JUL_Board of Trustees Lansing Community College

31-Aug-10 General - Operations 42.69$ PC_2010_AUG_BOT Lansing Community College

TOTAL 43.26$

Aramark Chargebacks

31-Jul-10 General - Operations 179.55$ Board Dinner - June 29, 2010 Special Board of Trustees Dinner Lansing Community College

31-Aug-10 General - Operations 179.55$ Board Dinner - August 16, 2010 Special Board of Trustees Meeting Lansing Community College

31-Aug-10 General - Operations 20.00$ Water Service - August 16, 2010 Special Board of Trustee Meeting Lansing Community College

TOTAL 379.10$

Misc Chargebacks

31-Aug-10 E Woods 78.00$ Spirit Shop/Purchase of LCC Polo Shirts for Trustee Woods & Meyer Lansing Community College

TOTAL 78.00$

Grand Total 2,424.36$ INSTITUTIONAL EXPENSES

Commercial Printing/Publ

31-Jul-10 General - Operations 146.32$ BOARD MEETING MATERIALS - June 29, 2010 Board Meeting Capital Imaging, Inc.

TOTAL 146.32$

Grand Total 146.32$ PURCHASED SERVICES

12



September 30, 2010

Reference Books

14-Sep-10 General - Operations 113.58$ BOOKS FOR THE BOARD. AMAZON.COM

TOTAL 113.58$

Supplies

13-Jul-10 General - Operations 49.00$ SYMPATHY FLOWERS FOR LCC EMPLOYEE TLF*SMITH FLORAL & GHS

6-Aug-10 General - Operations 53.95$ SYMPATHY FOR LCC EMPLOYEE TLF*SMITH FLORAL & GHS

8-Sep-10 General - Operations 119.95$ PHONE ACCESSORIES FOR TRUSTEE WOODS SPRINT STORE #372

9-Sep-10 General - Operations 68.95$ SYMPATHY FOR TRUSTEE LAVERTY TLF*SMITH FLORAL & GHS

9-Sep-10 General - Operations 28.10$ FILING SUPPLIES OFFICE DEPOT #1090

14-Sep-10 General - Operations 35.79$ FILING SUPPLIES OFFICE DEPOT #1170

14-Sep-10 General - Operations 71.52$ GENERAL OFFICE SUPPLIES OFFICE DEPOT #1170

15-Sep-10 General - Operations 212.44$ SUPPLIES NEED FOR BOARD MEETING MATERIALS OFFICE DEPOT #1170

15-Sep-10 General - Operations 51.95$ SYMPATHY FOR LCC EMPLOYEE TLF*SMITH FLORAL & GHS

29-Sep-10 General - Operations 357.37$ PRINTER CARTRIDGES AND ENVELOPES OFFICE DEPOT #1170

14-Sep-10 General - Operations (16.58)$ RETURN OF OFFICE SUPPLIES FROM $71. OFFICE DEPOT #1170

2-Sep-10 General - Operations (67.44)$ Trustee Meyer paying for apparel purchased LANSING COMMUNITY COLLEGE

TOTAL 965.00$

Memberships

24-Aug-10 5,706.00$ Annual Dues - July 1, 2010 - June 30, 2011 Association of Community College Trustees

23-Sep-10 428.00$ Annual Dues - July 1, 2010 - June 30, 2011 Association of Community College Trustees

TOTAL 6,134.00$

Grand Total 7,212.58$ SUPPLIES & MATERIALS

Travel Lodging

10-Aug-10 R Smith 771.81$ MCCA SUMMER WORKSHOP/RSMITH GRAND TRAV RESORT & SPA

10-Aug-10 D Canja 771.81$ MCCA SUMMER WORKSHOPS/DCANJA GRAND TRAV RESORT & SPA

11-Aug-10 E Woods 771.81$ MCCA SUMMER WORKSHOP/EWOODS GRAND TRAV RESORT & SPA

11-Aug-10 R Proctor 514.54$ MCCA SUMMER WORKSHOP/RPROCTOR GRAND TRAV RESORT & SPA

14-Sep-10 L Meyers 181.26$ MI DROP OUT SUMMIT/LMEYER HYATT HOTELS DEARBORN

TOTAL 3,011.23$

Travel Meal Allowance

12-Aug-10 R Smith 116.25$ 2010 MCCA reimbursement Smith, Robin

13



September 30, 2010

12-Aug-10 D Canja 93.43$ 2010 MCCA reimbursement Canja, Deborah

12-Aug-10 L Meyer 127.50$ 2010 MCCA reimbursement L Meyer

12-Aug-10 E Woods 127.50$ 2010 MCCA reimbursement E Woods

16-Sep-10 L Meyer 84.00$ Meals and Incidentals for MI Drop Out Summit L Meyer

TOTAL 548.68$

Travel Miscellaneous

10-Aug-10 R Smith 24.00$ MEAL CHARGED TO HOTEL BILL/RSMITH GRAND TRAV RESORT & SPA

10-Aug-10 D Canja 21.32$ MEALS CHARGED TO HOTEL BILL/DCANJA GRAND TRAV RESORT & SPA

TOTAL 45.32$

Travel Transportation

29-Sep-10 R Smith 616.38$ 2010 ACCT LEADERSHIP CONGRESS/RSMITH DELTA AIR 0068614916781

TOTAL 616.38$

Mileage Expense

12-Aug-10 R Smith 202.00$ MCCA SUMMER WORKSHOPS/R SMITH R Smith

12-Aug-10 R Proctor 203.00$ MCCA SUMMER WORKSHOPS/R PROCTOR R Proctor

12-Aug-10 D Canja 196.00$ MCCA SUMMER WORKSHOPS/D CANJA D Canja

12-Aug-10 L Meyer 186.50$ MCCA SUMMER WORKSHOPS/L MEYER L Meyer

12-Aug-10 E Woods 209.00$ MCCA SUMMER WORKSHOPS/E WOODS E Woods

16-Sep-10 L Meyer 94.50$ MI DROP OUT SUMMIT/L MEYER L Meyer

TOTAL 1,091.00$

Travel Registration Fees

30-Jul-10 B Duncan 25.00$ MCCA Board Professional Workshop/B Duncan MCCA

29-Sep-10 E Woods (140.00)$ 2010 ACCT LEADERSHIP CONGRESS/Reimbursement for Meals/Ewoods ACCT

TOTAL (115.00)$

Grand Total 5,197.61$ TRVL, TRNG, CONF & MTG. EXPS

Audit Services

TOTAL -$

Legal Services

14



September 30, 2010

TOTAL -$

Election Costs

23-Aug-10 General - Operations 343.22$ Reimbursement for November 3, 09 election costs Eagle Township

TOTAL 343.22$

Printing Costs

TOTAL -$

Grand Total 343.22$ PROFESSIONAL FEES

15

Date Organization Invoice Description Amount 7/1/2010 City of Lansing Mosaic Festivals $1,200.007/1/2010 Closing the Digital Gap Summer, 2010 $500.007/21/2010 Exchange Club of Lansing 89th Celebration & Awards Dinner $500.008/4/2010 City of Lansing 4th Annual Mayor's Ramadan Unity Dinner $200.008/4/2010 Ending Stereotypes for America 4th Annual Capitol Diversity Celebration $250.008/12/2010 Arts Council of Greater Lansing Holiday Glitter Event $500.008/12/2010 Howell Nature Center Howell Nature Center Auction $58.008/19/2010 Downtown Lansing Inc. Trick-or-Treat on the Square $1,250.008/19/2010 Michigan Food & Farming Systems Farmers Market at the Capitol $400.009/7/2010 Hispanic/Latino Commission of Michigan 2010 Michigan Hispanic Heritage Celebration $5,000.009/7/2010 Capital Area Michigan Works Greater Lansing Journey to Jobs-CAMW $2,500.009/15/2010 Downtown Lansing Inc. Silver Bells $500.009/20/2010 NAACP 45th Annual Freedom Fund Dinner 1,500.00

Total Cash Contributions $14,358.00

for quarter ended September 30, 2010FY 2010-2011 Cash Contributions

16

President’s Report Consent Agenda

Lansing Community College Board of Trustees October 25, 2010

Agenda Item: 2010 Campus Master Plan and Capital Outlay Project

Request Presented for Action PURPOSE The 2010 Campus Master Plan and FY 2012 Capital Outlay Project Request are being presented for Lansing Community College Board of Trustees approval and submission to the State of Michigan, Department of Technology, Management and Budget. BACKGROUND Michigan universities and community colleges are required by the Office of State Budget to submit an updated Five Year Capital Outlay Plan (Campus Master Plan) each year and are also invited to submit a Capital Outlay Project Request for state cost sharing. Both the Master Plan and Capital Outlay Project Request are required by the State of Michigan to be approved annually by the institution’s governing body. The Campus Master Plan incorporates revisions for on-going and new capital project initiatives, facilities assessment, and instructional programs. The Capital Outlay Project Request describes a project to facilitate expansion of Lansing Community College’s science (and other STEM) programs because they are projected to exceed current capacity in the next one to two years. IMPLICATIONS Financial The financial commitment to implement the Campus Master Plan includes $3,075,000 to facilitate annualized on-going maintenance and repairs (M&R Fund) to college facilities and infrastructure. The M&R is funded annually by the general fund budget. Cost of capital project initiatives such as construction of a new surface parking lot, Gannon Building “One Stop” Student Services Center, hospitality program space, automotive classroom expansion, completion of HHS third floor fit-out, and construction of new high bay industrial training center, will cost approximately $27.5 million. Please refer to the 2010 Campus Master Plan Implementation tab for specific project costs. Funding for these initiatives could come from college reserves, municipal bonds, or commercial bonds.

The Capital Outlay Project Request will require a $9,975,000 commitment from Lansing Community College. If approved by the State of Michigan, the state will fund $9,975,000 of the total estimated project expense of $19.95 million. Operating expenses for facilities currently cost $5.89 per sq. ft. per year. Strategic Plan Both the Campus Master Plan and Capital Outlay Project Request are aligned with Lansing Community College’s Strategic Plan and Strategic Goals. Human Resources Additional lab support staff may be required to accommodate the expansion of the science program. RISKS N/A OTHER OPTION/ALTERNATIVES N/A RECOMMENDATIONS The administration recommends approval of the 2010 Campus Master Plan and the FY 2012 Capital Outlay Project Request ATTACHMENTS: (Enclosed Seperately)

1. 2010 Campus Master Plan 2. FY 2012 Capital Outlay Project Request


Agenda Item: Request for Proposals Oracle Identity and Access Management Maintenance Services

Presented for Action PURPOSE Lansing Community College is interested in acquiring the services required to provide assistance to the LCC personnel making changes and resolving issues with Oracle Identity and Access Manager Functionality for a period of three years. BACKGROUND LCC needs the services of an individual or group to make modifications to the Oracle Identity and Access Manager application. The services include implementing new functionality, changing existing functionality, or diagnosing problems. The number of hours will be variable based upon requests from LCC, but we estimate it will average about 40 hours per month. IMPLICATIONS Financial: The estimated expenditure per year is $70,000. The aggregate expenditure over three years is estimated to be $210,000. Strategic Plan: There are no strategic plan implications. Human Resources: There are no human resources implications. RISKS There are no risks. OTHER OPTIONS/ALTERNATIVES N/A

RECOMMENDATIONS The evaluation committee recommends award to Tech Democracy. ATTACHMENTS:

1. Pre Award Transmittal – Oracle Identity and Access Management Services 2. Proposal Evaluation Sheet

PRE-AWARD TRANSMITTAL DOCUMENT REQUEST FOR PROPOSAL

Proposal No.: 60001-414-11RB Opening Date: September 20, 2010 Project Title: Oracle Identity and Access Management Buyer: Rebecca G. Beard Maintenance Services 1. Description of Supply or Service: Lansing Community College is interested in acquiring the services required to provide assistance to the LCC personnel making changes and resolving issues with Oracle Identity and Access Manager Functionality for a period of three years. LCC needs the services of an individual or group to make modifications to the Oracle Identity and Access Manager application. The services will be to implement new functionality, changing existing functionality, or diagnosing problems. The number of hours will be variable based upon requests from LCC, but we estimate it will average about 40 hours per month. Contract Term: Three years beginning November 1, 2010 through October 31, 2013. 2. Proposals Received: The Request for Proposal was posted on the State of Michigan Bid System at www.bid4michigan.com. 738 vendors were notified. The college received 4 proposals.

Vendor Location Proposal Response Amerindia Technologies Inc. Plainsboro, NJ Responded Identropy Little Ferry, NJ Responded The James Group Worthington, OH Responded Tech Democracy Edison, NJ Responded Funding Source: General Fund 3. Award Recommendation: The evaluation committee consisted of staff members from Purchasing and Information Technology Services. Vendor’s proposals were evaluated based upon the vendor’s ability to meet the needs and desires of the College as outlined in this RFP, as well as price, delivery, and services provided. The evaluation committee recommends award to Tech Democracy as their proposal was deemed the most advantageous to the College. The aggregate three year estimated contract award is $210,000. 4. Reviewed By:

________________________________________ ____________________ Rebecca G. Beard, Ph.D., C.P.M. Date Director, Purchasing Department

________________________________________ ____________________

http://www.bid4michigan.com/

Oracle Identity and Access Management Maintenance Services Proposal# 60001-414-11RB

Catherine A. Fisher, C.P.A. Date Chief Financial Officer

5. Board of Trustee Review: Approve/Disapprove

________________________________________ ____________________ Date

Identity and Access ManagementProposal Evaluation Sheet

RFP #60001-414-11RB

Identity and Access Management RFP Evaluation RFP#60001‐414‐11RBVendor Vendor understands LCC's

request for proposal (Y or N)Solution provides sufficient detail and meets requirements (Y or N)

Vendor offers Similar Services to other customers (Y or N)

Additional Hardware and Software required

Hourly rate

Amerindia Technologies Y Y N ‐ not listed N $120 first year

Identropy N ‐ monitoring only N ‐ does not provide hourly solution, but a monthly cost.

N N $5500 to $4500 per month. Above monthly $140

The James Group N ‐ Seemed to be more set on monitoring and operations.

N ‐ Do not have the right people, because they only list Database Admin, where we are asking for a OIM developer.

Y N ‐ Splunk is an optional $125 (DBA) first year

TechDemocracy Y ‐ Understands what we want and also offers an option for additional operational support.

Y Y N $85, $89.25, $93.50 for each of year1,2,3 respectively


Agenda Item: Request for Proposals College Travel Services Provider Presented for Action PURPOSE The College sought a vendor to provide comprehensive travel services in accordance with the terms and specifications contained in the request for proposal. The selected vendor will manage the College’s official business travel. This also gives the College the necessary collective volume to negotiate improved services and reduced rates. BACKGROUND The College Travel and Business Related Expense Policy require employees to make air and other reservations for approved travel through the selected agency. The incumbent vendor, Passageways Travel Services, Inc. is also the successful bidder. IMPLICATIONS Financial: LCC spends approximately $100,000 per year with a travel services provider booking airfare, hotel, and rental car reservations. Vendor fees are approximately $6,000 per year. In fiscal year 2009 (7/1/08 to 6/30/09), the College's official business travel expenses for airfare were $104,310 for 242 transactions. Hotel expenses totaled $21,434. Rental car expenses totaled $1,920. Service fees paid totaled $7,678. In fiscal year 2010 (7/1/09 to 6/30/10), the College's official business travel expenses for airfare were $86,024 for 191 transactions. Hotel expenses totaled $11,071. Rental car expenses totaled $1,624. Service fees paid were $5,067. Online booking fees will be reduced from $10 per transaction to $6 per transaction, a 40% cost savings. Strategic Plan: There are no strategic plan implications.

Human Resources: There are no human resources implications. RISKS A single travel services provider is able to identify all college travelers and arrange their safe return to campus in case of an emergency. Passageways Travel Services, Inc. provides iJET Security Briefing & Daily Update, Traveler Assistance, and Emergency Medical Transportation if one of our travelers gets sick or injured on a trip and there is no hospital nearby. OTHER OPTIONS/ALTERNATIVES Allow staff to book college travel on an ad hoc basis. RECOMMENDATIONS The evaluation committee recommends continuing a centralized travel model and an award to Passageways Travel Services, Inc. ATTACHMENTS:

1. Pre Award Transmittal – College Travel Service Provider 2. Proposal Evaluation Sheet

PRE-AWARD TRANSMITTAL DOCUMENT REQUEST FOR PROPOSAL

Proposal No.: 70100-413-11RB Opening Date: September 3, 2010 Project Title: College Travel Service Provider Buyer: Rebecca G. Beard 1. Description of Supply or Service: The College seeks a vendor to provide comprehensive travel services in accordance with the terms and specifications contained in the request for proposal. The selected vendor will manage the College’s official business travel. This also gives the College the necessary collective volume to negotiate improved services and reduced rates. In fiscal year 2009 (7/1/08 to 6/30/09), the College's official business travel expenses for airfare were $104,310 for 242 transactions. Hotel expenses totaled $21,434. Rental car expenses totaled $1,920. Service fees paid totaled $7,678. In fiscal year 2010 (7/1/09 to 6/30/10), the College's official business travel expenses for airfare were $86,024 for 191 transactions. Hotel expenses totaled $11,071. Rental car expenses totaled $1,624. Service fees paid were $5,067. Contract period: 1 year with one (1) year options to extend for a total of 2 years, beginning October 26, 2010. 2. Proposals Received: The Request for Proposal was posted on the State of Michigan Bid System at www.bid4michigan.com. 18 vendors were notified. The college received 2 proposals and 1 State of Michigan MIDEAL Contract – Conlin Travel Inc.

Vendor Location Proposal Response Conlin Travel Inc. State of Michigan MIDEAL Contract

Ann Arbor, MI Received State of Michigan Contract

Passageways Travel Services, Inc. dba Passageways Travel an American Express Representative

East Lansing, MI Responded

Travelectra, Inc. Denver, CO Responded Funding Source: General Fund 3. Award Recommendation: The evaluation committee consisted of staff members from Purchasing, Accounting, and Controller. Vendor’s proposals were evaluated based upon the vendor’s ability to meet the needs and desires of the College as outlined in this RFP, as well as price, delivery, and services provided. The evaluation committee recommends award to Passageways Travel Services, Inc. as their proposal was deemed the most advantageous to the College. The aggregate two year estimated contract award is $200,000.

http://www.bid4michigan.com/

College Travel Service Provider

Proposal #70100-413-11RB

4. Reviewed By:

________________________________________ ____________________ Rebecca G. Beard, Ph.D., C.P.M. Date Director, Purchasing Department

________________________________________ ____________________ Catherine A. Fisher, C.P.A. Date Chief Financial Officer

5. Board of Trustee Review: Approve/Disapprove

________________________________________ ____________________ Date

College Travel Service ProviderProposal Evalution SheetRFP #70100-413-11RB

Travelectra PassagewaysState of Michigan MIDEAL Contract Conlin Travel Inc.

Online ‐ Domestic Air $8.75 $6.00 Cliqbook$10.00 RESX

$8.00 Rearden

Online ‐ International Air $12.75 $6.00Cliqbook$10.00 RESX

International is booked by an agent only.

Full Service/Agent Domestic $21.75 $29 $12Full Service/Agent International $26.75 $59 International is booked by an agent only.Consolidator Ticketing $30.25 No price quoted.

Agent Supported Hotel $7.00Internet Only Hotel $5.00Agent Support Car $5.00Internet Only Car $5.00Agent Supported Combined Reservation (Ari, Hotel, Car) $15.00Internet Combined Reservation (Air, Hotel, Care) $10.00

Comments:1. Passageways Full Service means an agent will perform all reservation transactions for traveler(s).2. Conlin Full Service means a technician will guide traveler through online booking.3. Under State of Michigan contract all travelers are charged $32. Since LCC would be using State contract,and using the same portal, all of our travelers would be charged $32. Conlin will provide monthly reconciliationreport showing type of booking and fees charged. LCC would then be required to refund difference back to each department. The State uses the difference between the fees charged and the $32 to fund their travel program.4. Passageways hotel discounts are 5‐10% less than the hotels best available rate.5. Passageways has negotiated car rental discounts with National, Alamo, Hertz, and Avis.6. Passageways international air savings is between 5‐25%. Their international ratedesk saves an average of $200 per ticket.7. Both Passageways and Conlin are American Express travel agencies.8. Passageways provides monthly detailed and summary traveler reports and traveler assistance.

Evaluation Committee Recommendation:Recommend award to Passageways Travel with a one year contract and one year option to renew.Implement Cliqbook online ticket system to receive cost savings over current ResX system and cost of using full service agent. Use the next twelve months to review travel policies of other institutions and other ways we can leverage our travel spend and increase efficiency and savings.


Agenda Item: Change Order Transmittal Mika, Meyers, Beckett & Jones Presented for Action PURPOSE To increase the blanket purchase order by $250,000 for legal services. BACKGROUND Per the Board of Trustee’s Policy III.E.1 for Purchases exceeding $100,000 as adopted June 15, 2009. “When an increase in the total purchase from under $100,000 to over $100,000 is expected, or a cumulative increment of $100,000, over the original Board Authorization, the change order shall be reported to the Board’s Audit Committee, and forwarded to the Board for approval.” IMPLICATIONS Financial: Requesting an increase of $250,000. Strategic Plan: There are no strategic plan implications. Human Resources: There are no human resources implications. RISKS There are no known risks. OTHER OPTIONS/ALTERNATIVES N/A RECOMMENDATIONS Recommend approval to increase the blanket purchase order by $250,000.00 for legal services through June 30, 2011. ATTACHMENTS:

1. Change Order Transmittal Documents – Mika, Meyers, Beckett & Jones

CHANGE ORDER TRANSMITTAL DOCUMENT

To: Lansing Community College Board of Trustee’s Audit Committee

From: Lansing Community College Purchasing Department

Date: September 29, 2010

RE: Request for Approval of Change Order Blanket Purchase Order Number: BP090072 Vendor: Mika, Meyers, Beckett & Jones Contract year: September 12, 2008 - June 30, 2014 This blanket purchase order is for legal services. BPO or

Change Order Amounts

BPO Cumulative Amount

Date Approved by the Board of Trustees or Audit Committee

Initial PO Amount $10,000.00 Change Order # 1 50,000.00 $60,000.00 Change Order # 2 $100,000.00 $160,000.00 4/13/2009 Audit Committee approval Change Order # 3 -0- $160,000.00 Administrative change Change Order # 4 $7,790.00 $167,790.00 Change Order # 5 $100,000.00 $267,790.00 9/21/2009 Board of Trustee Approval Change Orders # 6 & 7 $300,000.00 $567,790.00 11/16/2009 Board of Trustee Approval Change Order # 8 -0- $567,790.00 Administrative change Change Order # 9 $250,000.00 $817,790.00 10/4/10 Reported to Audit Committee

10/25/10 Requesting Board of Trustee’s Approval

Per the Board of Trustee’s Policy III.E.1 for Purchases exceeding $100,000 as adopted June 15, 2009. “When an increase in the total purchase from under $100,000 to over $100,000 is expected, or a cumulative increment of $100,000, over the original Board Authorization, the change order shall be reported to the Board’s Audit Committee, and forwarded to the Board for approval.” Description of Change Order: A Change Order request has been made by Lisa Webb Sharpe, Senior Vice President, Finance & Administration, to add funds to the blanket purchase order for legal services to Mika, Meyers, Beckett & Jones. This vendor is the primary legal firm for the college. The previous Change Order for $300,000 provided funding of services through 6/30/2010. The purpose of this Change Order is to increase the blanket purchase order by $250,000 for legal services through June 30, 2011. This is to request your consideration and approval. Submitted by: Rebecca G. Beard, Ph.D., C.P.M Director, Purchasing

Chairperson’s Report

1.8 COMPENSATION AND REIMBURSEMENT OF EXPENSES 1.8.1 Compensation

No member of the Board shall receive any compensation for services rendered the College. MCL 389.112.

1.8.2 Travel Expenses

The Board recognizes the value of membership and attendance at conferences, workshops, and meetings at the state, regional, and national levels which are appropriate and necessary to carry out College business. Subject to Chairperson approval, the Board encourages the following:

1. The attendance of its members in one (1) out-of-state and one (1) in-state conference (inclusive of the MCCA Summer conference), workshop, or meeting per year, in addition to all other meetings and conferences offered by the Michigan Community College Association.

2. The Board appointed delegates to the Board of Directors of the Michigan Community College Association to attend all regularly scheduled meetings of its Board of Directors.

3. The Board Chairperson or his or her designee may also represent the College in one (1) international visit per year in furtherance of stated goals and the objectives of the Sister College Program.

4. Board members travel arrangements will be coordinated through the Board Administrative Assistant.

5. Board members will be reimbursed for reasonable and necessary required business travel expenses, per parameters for reimbursement allowed.

a. Registration fees: Reimburse registration fees related to conference.

b. Lodging: Reimburse at Hotel conference rate. If the hotel is sold out, the college will book a room elsewhere at a comparable rate. The difference will be noted and reported to the Audit Committee. If, for any reason, a Trustee chooses to stay at a hotel with a higher rate than the conference rate or

the comparable rate booked by the college, the Trustee must pay the difference. No savings will be reimbursed if the hotel booked is at a lower rate than the conference rate. Any additional charges related to the accommodation of spouses and/or children will be the responsibility of the Trustee.

c. Transportation: Reimburse at the college rate. If travel arrangements for a Trustee are made by the college and the Trustee needs to change those arrangements due to personal reasons, the Trustee will reimburse the college for any expense incurred for making those changes. Exceptions may be brought to the Audit Committee for approval.

d. Meals and Incidentals: Reimburse at the college rate.

(Amended 9/18/06, 4/20/09)

1.8.3 College Business and Travel Related Expenses

Trustees shall be eligible for reimbursement or direct payment of college business related expenses they incur as a result of their duties and activities as Trustees. Such eligible expenses shall be set forth in Board policy, which shall also establish approval and audit mechanisms that shall govern payment for such expenses.

Parameters for reimburse allowed:

a. Mileage: Mileage reimbursement be granted to Trustees for any college event where they attend in their official capacity such as Board meetings, committee meetings, graduations or any event where the Trustees get an invitation to attend.

b. Cell phone/Computer: Trustee can receive college issued cell phone and computer as indicated in the proposed policy. College issue cell phone and computer must be used for college business only.

c. Expense related to serving on a National Committee: Trustee participation on national committees related to service as a trustee will be supported by the college, but limited to conference fees, per diems, transportation and lodging. The Board must approve any other expenses in advance.

d. Home Internet Service: Board Members, upon request, will be entitled to access and use the college ISP, a broadband internet service program, provided that:

(1) The Trustee’s access and use of ISP, conforms to, and complies with, the requirements of the ISP contract.

(2) The Trustee’s entitlement will not exceed the limit of 50 users as specified in the contract.

(3) The cost of providing this internet access is already covered by the ISP contract.

(4) There are no additional charges to the College for installation, equipment, upgrades, etc.

(5) Participating Trustees pay the current semi-annual charge, to offset their personal use of the service. These funds are used toward the annual payment of the ISP contract.

e. Community Outreach and Memberships: Each Trustee shall be reimbursed the cost of attending community outreach meetings and events within the college district where the purpose is to represent the college. Such reimbursement may include monthly or annual membership fees and the cost of meals, if any. Where ever possible, any such memberships shall be held in the name of the college. Each Trustee shall be limited to one of any such membership that is required to be held in the name of an individual Trustee. Any such memberships held in the name of the individual Trustee shall lapse when the person is no longer serving as an elected Trustee or the person must reimburse the college for any remainder of the membership term.

The above is consistent with Governance Policy GP-308.

(Adopted 9/18/06, Amended 4/20/09)

1.8.4 Reports on Board and Individual Board Member Expenditures

The chief financial officer of Lansing Community College shall present to the Lansing Community College Board of Trustees quarterly reports detailing expenditures related to the board’s activities and to individual trustee activities. The quarterly reports shall be reviewed by the board at regularly scheduled board meetings. The reports on expenditures shall include, but not be limited to the following items: Meetings of the board of trustees and board committees, whether designated as a standing, special, or ad hoc committee, a task force, or study group. The report shall identify, with reasonable specificity, each expenditure by category; Conference, workshop or meeting attendance expenditures for each trustee, including by not limited to transportation expenses registration fees, mileage expenses and meals; Office operations expenses, including supplies, dues and subscriptions, technology costs and depreciation for computers, phones, etc; Professional and outside contractual services including legal services, consultant services, research and survey services.

(Adopted 9/15/08)

EVALUATION OF THE PRESIDENT The procedure proposed is as follows:

A. Each year the Board will select 3-5 specific goals which the Board believes are important to focus on for that year. This is not to state or imply that all are not important, but that these specific ones are the ones of greatest concern to the Board for that year. The President may provide suggestions regarding the selection of the 3 to 5 specific goals. The Board will make the final selection.

B. Thereafter, at each monthly Board Meeting, at the President’s discretion, the President will

present to the Board a 5 minute summary of progress on one or more of the specific goals. While this is an oral report, a written summary of that report should also be supplied. The president is free to report progress on other goals, should the President desire to do so.

C. At the November meeting to evaluate the President, the Board will go into closed session with

the President and discuss the evaluation.

JOB EXPECTATIONS OF THE PRESIDENT

The Lansing Community College Board of Trustees sets policy and governs the President of Lansing Community College. The President is responsible for the following: 1. LEADERSHIP

A. Articulates and promotes the vision and mission of Lansing Community College B. With Board approval establishes and implements a five year strategic plan C. Develops an annual set of goals for Board approval that ties into the strategic plan

2. COMMUNICATION

A. Communicates respectfully, openly, inclusively, and clearly with the Board of Trustees

B. Networks and advocates the college position with college service area, Michigan Community College Association (MCCA), American Association of Community Colleges (AACC), Association of Community College Trustees (ACCT), State of Michigan, and United States of America, etc.

C. Builds support and goodwill with key college constituencies, including, but not limited to, faculty and staff, alumni, economic development organizations, education, business and industry, and community based organizations, etc.

3. INSTITUTIONAL PERFORMANCE

A. Regularly evaluates faculty and staff and provides opportunities for their professional development

B. Provides leadership and direction for measurable results in academic and student outcomes, as well as customer service

C. Ensures fiscal accountability and responsibility for all college funds D. Seeks out additional funds to further advance the college in serving its vision E. Establishes a plan to ensure that the physical plant and technology are updated and

maintained on a routine basis

Goal Final Review Comments Rating

1. Community Impact – Highly Educated Community a. Preparing prospective and incoming students

for college level work b. Emphasize foundational skill development to

give learners maximum employment flexibility c. Increase outreach to underrepresented and

underserved segments of the community

Exceeded Good Performance Achieved Did Not Meet

2. Student Success a. Focus on, invest in and implement programs

and initiatives that will substantially and positively impact student retention and completion


3. Marketing and Communication a. Increase the effectiveness of internal marketing

and communication throughout the college and external marketing and communication throughout the communities LCC serves


4. Academic and Workforce Development Excellence a. Promote a spirit of excellence


5. Preserve the role and mission of LCC as The People’s College

a. Keep tuition affordable b. Offer classes at times convenient for students c. Provide excellent customer service


ABOVE GOALS WERE ADEQUATELY COMPLETED

1. Yes No 2. Yes No 3. Yes No 4. Yes No 5. Yes No

EVALUATION OF THE PRESIDENT Summary 2010

1. LEADERSHIP

A) Articulates and promotes the vision of Lansing Community College

Exceeds expectations Good performance Meets expectations ____ Does not meet expectations Written comments:

B) Establishes and implements a five year strategic plan


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C) Develops an annual set of goals for Board approval that tie into the strategic plan

_____ Exceeds expectations Good performance Meets expectations ____ Does not meet expectations Written comments:

2. COMMUNICATION

A) Communicates respectively, openly, inclusively, and clearly with the Board of Trustees

Exceeds expectations Good performance ____ Meets expectations ____ Does not meet expectations Written comments:

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B) Networks and advocates college position with college service area, Michigan Community College Association (MCCA), American Association of Community Colleges (AACC), Association of Community College Trustees (ACCT), State of Michigan, and United States of America, etc.


C) Builds support and goodwill with key college constituencies, including, but not limited to, faculty and staff, alumni, economic development organizations, education, business and industry, and community based organizational, etc.


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3. INSTITUTIONAL PERFORMANCE

A) Regularly evaluates faculty and staff and provides opportunities for their professional development


B) Provides leadership and direction for measurable results in academic and student

outcomes, as well as customer service


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C) Ensures fiscal accountability and responsibility for all college funds


D) Seeks out additional funds to further advance the college in serving its vision


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E) Establishes a plan to ensure that the physical plant and technology are updated and maintained on a routine basis


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President’s Performance Appraisal Questionnaire

QUESTIONS TO OBTAIN FEEDBACK FROM COMMUNITY AGENCIES (Administered at least every 3 years to selected CEO’s of partner and related agencies.)

In preparation for the President's upcoming performance appraisal, would you please comment in the following areas and return to _____name _________before _____date___. 1. You will find enclosed, our Mission statement, a statement of our organizational

goals, and a statement of the values and beliefs which underlie our organization. Please read them and give your views on the following questions. Our Board would appreciate it if you would explain your opinions by providing examples of things the President has done. a. In your opinion, to what extent is the organization making progress towards

the stated mission and goals?

b. In your opinion, to what extent is the President responsible for progress or the lack of it?

c. In your opinion, to what extent are the actions of the President consistent with our stated values and beliefs?

Page 1 of 2

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2. Please place a mark on the scale below to indicate how you would characterize your relationship with Lansing Community College?

unsatisfactory |-------|------|-------|-------| satisfactory unproductive |-------|------|-------|-------| productive

uncooperative |-------|------|-------|-------| cooperative

a. How might it be improved?

3. Outline any accomplishments or strengths of the President which have been notable for you.

4. What improvements would you like to see in the President's performance?

5. Any other comments?

Committee Reports

Lansing Community College –Board of Trustees October 25, 2010

AGENDA ITEM: Annual Audit Report/Motion to Accept the Report as

Presented Presented for Action PURPOSE Michelle Fowler, Partner of the C.P.A. firm, Rehmann Robson P.C. attended the Audit Committee meeting on October 4, 2010, to present the annual independent audit report. The Audit Committee accepted the report and recommends acceptance by the full board. BACKGROUND Per the By-Laws, the Audit Committee is responsible for reviewing the annual audit. IMPLICATIONS Financial: As a condition of receiving state aid, Lansing Community College is required by the Community College Act to publish a summary of our audit and to make our audits available for public inspection. The College is also required, as a condition of receiving Federal and State grant monies, to comply with OMB Circular A-133 audit requirements. Strategic Plan: There are no strategic plan implications. Human Resources: There are no human resource implications. ATTACHMENTS: (Enclosed separately)

1. Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2010 (Financial Statement Audit Report included in the Financial Section)

2. Federal Awards Audit Report for the Year Ended June 30, 2010 3. Letter to the Audit Committee and Board of Trustees regarding audit controls

LANSING COMMUNITY COLLEGE BOARD OF TRUSTEES

September 8, 2010

Audit Committee Meeting Adopted Meeting Minutes

Call to Order The meeting was called to order at 6:03 p.m.

Roll Call Present: Meyer, Proctor, Canja Absent: None

Additions/Deletions to the Agenda

Add update on Financial Aid Fraud

Limited Public Comment Regarding Agenda Items There were no limited public comments regarding agenda items.

Approval of Minutes IT WAS MOVED by Trustee Canja and supported by Trustee Proctor to approve the June 8, 2010 Audit Committee meeting minutes. Roll call vote: Ayes: Meyer, Proctor, Canja Nays: None Absent: None The motion carried.

September 8, 2010Audit Committee Meeting Adopted Minutes

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President’s Report Informational – Update on Financial Audit Jessica Stubbs of Rehmann Robson gave a brief update on the Financial Statement Audit. A draft of the audit will be available September 27, 2010 for the Audit Committee members to review. The final report will be provided at the October 4, 2010 Audit Committee meeting. Informational – Financial Aid Fraud Evan Montague gave the following update on the financial aid fraud:

Controls were put in place using the student code of conduct.

137 students were notified and $420,000 in financial aid funds was put on hold.

Holds were placed on these students’s record and they were sent a letter requiring them to come in for a face to face interview.

Using some of the following core indicators, students were flagged before issuing financial aid:

Group of students using the same IP address. Groups of students using the same physical address. Students taking a cluster of courses that didn’t make sense. Students taking a series of courses that were 1 or 2 credit hours

that added up to required amount needed for financial aid. These courses had no correlation.

Students who did not participate in orientation and didn’t go through the assessment test.

64 students came in for their face to face interview. 73 were no shows. 18 of the cases were dismissed after meeting with the students. Their holds were removed allowing their financial aid to be released.

Students who did not respond to the first letter were sent another letter to give them the opportunity to response. The letter informed them that they had not come in for their face to face interview and not responding leaves the college the option to make a decision on their case.


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Informational – Purchasing Reports Catherine Fisher presented the following reports which are detailed in the Audit Committee meeting materials:

1. Purchasing Reports

a) Blanket PO Board Report – (April 1 – June 30, 2010) Beard

discussion followed

b) Sole Source Report – (June, July and August 2010) Beard

c) No Bids Justifications

1) Midwest Collaborative of Library Services 2) Ward’s Natural Science Establishment 3) Greater Brighton Chamber of Commerce 4) John E. Green Company 5) Michael L. Moore 6) Shiawassee Regional Chamber of Commerce 7) Gale Cengage Learning 8) ProQuest LLC 9) Innovative Interfaces Inc. 10) Michigan Community College Association 11) Schindler Elevator Corporation 12) Quality Building Services Inc. 13) Gannett Michigan Newspapers 14) City Pulse LLC 15) WorkZone LLC 16) Otis Elevator Company 17) Siemens Industry Inc. 18) Siemens Industry Inc., Fire Safety Division 19) Siemens Industry Inc., Fire Safety Division 20) Siemens Industry Inc., Fire Safety Division 21) Apple Computer Inc.

Action Item – Change Order Transmittals IT WAS MOVED by Trustee Canja and supported by Trustee Proctor to approve the Change Order Transmittal for Central Business Systems. Roll call vote: Ayes: Canja, Meyer, Proctor Nays: None Absent: None The motion carried.


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Committee Chair’s Report Committee Chair’s Report – Approval of Trustee Expenses IT WAS MOVED by Trustee Canja and supported by Trustee Proctor to approve Trustee’s Meyers expenses from the Drop Out Prevention Summit. Roll call vote: Ayes: Canja, Meyer, Proctor Nays: None Absent: None The motion carried.

Public Comment There were no public comments.

Adjournment

IT WAS MOVED by Trustee Canja and supported by Trustee Proctor for the meeting to adjourn. Ayes: Canja, Meyer, Proctor Nays: None Absent: None The motion carried. The meeting adjourned at 7:04 p.m.