MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Current Measure I Bond Projects

January 2008

Prepared by the Project Management Team

TABLE OF CONTENTS

Introduction

Executive Summary page 3 Capital Projects - Construction

Community Education Building page 5 Science/Health Occupations Complex page 7

Capital Projects – Planning/Design

Public Safety Complex page 9 Child Care Addition page 10

One Stop Student Services Building page 11 Industrial Technology Modernization/Addition page 12

Scheduled Maintenance Projects

LVC EMS Upgrade & HVAC Repair page 13

Technology Projects Mainframe Replacement page 14 Equipment Modernization page 15

EXECUTIVE SUMMARY

Monthly Progress Report 3 January 2008

CAPITAL PROJECTS

CONSTRUCTION: Community Education Building: This project is substantially complete. Submission and review of remaining closeout items and approval of DSA (Division of the State Architect) change orders is nearing completion. Of the $6,771,500 budget, which includes augmentation of $49,500 bond funds, a total of 100% has been expended and the percent of construction contract changes remains 2.49%. Science/Health Occupations Complex: All three phases of construction are substantially complete. Submission, review and approval of remaining closeout documentation and DSA change orders continue. Negotiations with the contractor for extra work performed resulted in lower than anticipated costs, therefore decreasing the percentage expended. Of the $18,433,101 budget, a total of 99% has been expended and the percent of construction contract changes thus far is 6.01%. PLANNING/DESIGN: Public Safety Complex: The project architect, MVE Institutional completed the final project proposal (FPP) for three project site options: a public safety complex at south campus with EVOC at the Lompoc Valley Center; and two options located at the Lompoc Valley Center for the entire public safety complex. One of the options at the LVC remodels existing buildings, while the other option constructs a new facility on the campus. Each of these scenarios will require an augmentation to the project budget between $8,000,000 for scenario A to $22,000,000 for scenario C. These scenarios were presented to the board of trustees in January, with a final site selection and budget anticipated to be approved by the board in February. Childcare Addition: MVE Institutional completed the final project proposal (FPP) in December 2007, and presented the conceptual design to the Board of Trustees on January 29, 2008. The project is an addition to building J, and is a replacement project to the existing building Z. The initial cost estimate shows this project to be within budget. The current project budget is $6,500,000. One Stop Student Services Center: Steinberg Architects is in the process of completing final preliminary plans for presentation to the board February 19, 2008, and final review with the project stakeholders in March. Working drawings will commence in March, with DSA submittal scheduled for September 2008. The current budget for this project is $24,357,000; however, a $14,900,000 allocation increase from Bond Measure I funds is being requested in February to fund the shortfall for the state funded portion of the project and some additional site work associated with the project. Industrial Technology Modernization/Addition: BFGC Architects completed an initial project proposal (IPP) for the project which was presented to the board on January 29, 2008. The project’s estimated cost is $22,100,000; however, BFGC’s initial estimate shows a project cost of $26,400,000 for the entire program included in the IPP.

EXECUTIVE SUMMARY

SCHEDULED MAINTENANCE PROJECTS: LVC Energy Management System (EMS) Upgrade & HVAC Repair: This EMS upgrade project is substantially complete. Some existing equipment that requires repair or replacement will extend the final project completion date. Of the current $625,000 budget, 90% has been expended. Building N Roof Phase III: Completion of the design is anticipated during the month of February with contractor bidding scheduled for March 4. Of the current budget of $406,733, 6.86% has been expended for design services.

OTHER PROJECTS: Audio Visual Systems for Science and Community Education: This project reached the 95% complete design stage this month. The board provided approval to solicit bids for this project at the January 15, 2008 board meeting. Advertising and bidding will take place during the month of February and it is anticipated that s request for approval to award the contract will be going to the board March 18, 2008. This project has an estimated construction cost of $1,280,000.

TECHNOLOGY PROJECTS:

Phoenix Project: Software licenses were purchased for the new student Enterprise Resource Planning (ERP) system. Laptop computers were purchased for Phoenix Project training sessions. Of the $6,500,000 budget, a total of 32.4% has been expended. Technology & Instructional Equipment Modernization: An automotive technology program diagnostic workstation, LVC CRC computers, and network switches were purchased. Of the $11,850,000 budget, a total of 16.5% has been expended.

Monthly Progress Report 4 January 2008

CAPITAL PROJECTS Community Education Building

COMMUNITY EDUCATION BUILDING

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: Phillips Metsch Sweeney Moore Architects • Construction Manager: Bachini-Deferville Management • General Contractor: SOLPAC, Inc., dba Soltek Pacific • Equipment Consultant: Dovetail Design Consultants

B. CONSTRUCTION The Community Education building is substantially complete. The approval of final Department of the State Architect (DSA) change orders is in progress. Submission and review of remaining closeout items is nearing completion.

C. EQUIPMENT

The furniture vendor addressed remaining punch-list items and a final furniture delivery was completed this month. User feedback is being tracked by the project management team (PMT) and FF&E consultant to determine warranty issues, additional punch list items, and additional scope requests. All additional scope requests have been compiled into a report and are being evaluated against the remaining budget.

Monthly Progress Report 5 January 2008

CAPITAL PROJECTS Community Education Building

E. FUNDING/BUDGET • Funding:

o State funds $ 5,000,000 o Bond funds $ 1,500,000 o Measure I bond funds augmentation (CM amendment $ 171,500 o Measure I bond funds augmentation (12/03/07) $ 49,500 o Parking fee funds $ 50,500

Total $ 6,771,500

• Budget: o Construction contract $5,744,500 o Soft costs $ 725,300 o Contingency $ 301,700

Total $ 6,771,500

• Percent Expended 100% (contract earned + soft costs expenditures + contingency allocated)

F. CONTINGENCY

• Starting contingency balance $ 284,700 Contingency augmentation (12/03/07) $ 32,500 $ 301,700 • Remaining contingency balance $ 1,944 - 1%

• Percent of changes 2.49%

(change orders + construction change directives vs. original contract)

Monthly Progress Report 6 January 2008

CAPITAL PROJECTS Science/Health Occupations Complex

SCIENCE/HEALTH OCCUPATIONS COMPLEX

A. PROJECT TEAM • Project Manager: URS Corporation • Architect/Engineer: Phillips Metsch Sweeney Moore Architects • Construction Manager: Bachini-Deferville Management • General Contractor: Straub Construction, Inc. • Equipment Consultant: Dovetail Design Consultants

B. CONSTRUCTION

Project construction is on schedule based on the revised 2007 baseline schedule and approved time extension in change order #8. No weather day that affected the contractor’s critical path was requested by the contractor for December 2007. The design team is addressing DSA concerns with seismic restraint of the walk-in cooler and fire-rated protection for the electrical panels in the inorganic storage room. The contactor continues addressing various punchlist items at the M100 entry area.

C. EQUIPMENT The furniture vendor is working to address final punch-list items. User feedback is being tracked by the PMT and FF&E consultant to determine warranty issues, additional punch-list items, and additional scope requests. All additional scope requests have been compiled into a report and are being evaluated against the remaining budget.

• Milestones

Project review - FF&E specifications March 2007 COMPLETE Decision criteria – Vendor evaluation May 2007 COMPLETE Bid equipment - Implementation begins May 2007 COMPLETE Relocation June 2007 COMPLETE Furniture installation July 2007 COMPLETE Post-relocation support August 2007 COMPLETE Furniture adjustments/corrections November 2007 COMPLETE Additional scope report January 2008 COMPLETE

Monthly Progress Report 7 January 2008

CAPITAL PROJECTS Science/Health Occupations Complex

E. BUDGET/FUNDING

• Funding

o State funds $ 14,658,000 o Measure I Bond funds $ 3,500,000 o Measure I Bond augmentation (9/20/07) $ 175,000 o State funds (site concrete) $ 100,101

Total $ 18,433,101

• Budget o Construction contract $ 15,698,000 o Soft costs $ 1,662,799 o Contingency $ 1,072,302

Total $ 18,433,101

• Percent expended 99% (decreased % due to negotiated costs) (contract earned + soft costs expenditures + contingency allocated)

F. CONTINGENCY

• Starting contingency balance $ 797,201 • Contingency augmentation (9/20/07) $ 175,000 • State funds site concrete $ 100,101

Total $1,072,302

• Remaining contingency balance $ 16,383 – 2%

• Percent of changes 6.01% (change orders + construction change directives vs. original contract)

Monthly Progress Report 8 January 2008

CAPITAL PROJECTS Public Safety Complex

PUBLIC SAFETY COMPLEX

Monthly Progress Report 9 January 2008

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: MVE Institutional Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN

The project architect, MVE Institutional has completed the Final Project Proposal (FPP) for three project site options: a public safety complex at south campus with EVOC at the Lompoc Valley Center; and two options located at the Lompoc Valley Center for the entire public safety complex. One of the options at the LVC remodels existing buildings, while the other option constructs a new facility on the campus. Each of these scenarios will require an augmentation to the project budget between $8,000,000 for scenario A to $22,000,000 for scenario C. These scenarios were presented to the board of trustees in January, with a final site selection and budget anticipated to be approved by the board in February.

C. PRELIMINARY SCHEDULE

Milestones – Planning

Final Project Proposal January 2008 COMPLETE Begin Preliminary Plans March 2008 Complete Preliminary Plans October 2008

D. BUDGET/FUNDING

• Estimated budget: $ 26,000,000 • Funding:

Measure I Bond funds $ 26,000,000

• Expended: $ 170,172 – 0.65%

CAPITAL PROJECTS Child Care Addition

CHILD CARE ADDITION

Monthly Progress Report 10 January 2008

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: MVE Institutional Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN

MVE Institutional has completed the Final Project Proposal (FPP) in December, and presented the conceptual design to the board of trustees in January. The project is an addition to building J, and is a replacement project to the existing building Z. The initial cost estimate shows this project to be within budget. The current project budget is $6,500,000.

C. PRELIMINARY SCHEDULE

Milestones – Planning

Initial Project Proposal August 2007 COMPLETE Final Project Proposal January 2008 COMPLETE Begin Preliminary Plans March 2008

D. BUDGET/FUNDING

• Estimated budget: $ 6,500,000 • Funding:

Measure I Bond funds $ 6,500,000

• Expended: $ 40,100 – 0.62%

CAPITAL PROJECTS One Stop Student Services Building

ONE STOP STUDENT SERVICES BUILDING

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: Steinberg Architects • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN:

Steinberg Architects is in process of completing final preliminary plans for presentation to the board in February, and final review with the project stakeholders in March. Working drawings will commence in March, with DSA submittal scheduled for September 2008. The current budget for this project is $24,357,000, however, a $14,900,000 augmentation is being requested in February to fund the shortfall for the state funded portion of the project and some additional site work associated with the project.

C. PRELIMINARY SCHEDULE Milestones – Programming / Preliminary Plans (P)

Begin programming July 2007 COMPLETE Program review August 2007 COMPLETE Preliminary plan submittal November 2007 COMPLETE Receive working drawings funds February 2008

D. BUDGET/FUNDING

• Estimated Budget: $ 24,357,000 • Funding:

Measure I Bond funds $ 7,800,000 Other Funds $ 16,557,000

• Expended: $ 787,070 – 3.23%

Monthly Progress Report 11 January 2008

CAPITAL PROJECTS Industrial Technology Modernization/Addition

INDUSTRIAL TECHNOLOGY MODERNIZATION/ADDITION

Monthly Progress Report 12 January 2008

A. PROJECT TEAM • Project Manager: URS Corporation • Architect/Engineer: BFGC Architects Planners, Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN BFGC Architects completed an IPP for the project which was presented to the board in January. The board will be requested to approve the IPP in February, but may defer the commencement of an FPP until after a state bond is decided later this year. The project’s estimated cost is $22,100,000; however, BFGC’s initial estimate shows a project of $26,400,000 for the entire program included in the IPP.

C. PRELIMINARY SCHEDULE

Milestones – Programming (P)

Input evaluation August 2007 COMPLETE Presentation of project scope September 2007 COMPLETE Complete IPP January 2008

D. BUDGET/FUNDING

• Estimated budget: $ 22,100,000 • Funding:

Measure I Bond funds $ 22,100,000

• Expended: $ 30,908 – .14%

SCHEDULED MAINTENANCE LVC EMS Upgrade & HVAC Repair

LOMPOC VALLEY CENTER EMS UPGRADE & HVAC REPAIR

A. PROJECT TEAM • Project Manager: URS Corporation • Architect/Engineer: Kruger Bensen Ziemer Architects • Construction Manager: Bachini-Deferville Management • General Contractor: CTAC, Inc.

B. CONSTRUCTION

Monthly Progress Report 13 January 2008

The contract work has been completed based on the contractor’s original baseline schedule. Change order #1, which includes repair of existing system problems and extends the project schedule, was approved at the January board meeting. Water balancing has been delayed until the all existing issues have been addressed at which time the project will be substantially complete.

C. BUDGET

• Budget: $ 625,000

• Funding:

2006-07 Block Grant AB 1801 $ 109,112 Measure I bond Scheduled Maintenance (SM) funds $ 190,888 Measure I bond SM funds augmentation (7/17/07) $ 325,000

• Expended $ 561,963 – 90%

TECHNOLOGY PROJECTS Phoenix Project

PHOENIX PROJECT

Monthly Progress Report 14 January 2008

A. PROJECT TEAM

• Project Management Services: Strata Information Group (SIG) • College Steering Committee (18 members) • Vendors: SunGard Bi-Tech (Financial and Human Resources System) and SunGard

Higher Education (Student System) B. STATUS

Licenses were purchased for the student Enterprise Resource Planning (ERP) software from SunGard Higher Education (Banner Student), Oracle (Relational Database Management System), Ad Astra Information Systems (courses and event scheduler), Evisions (forms/reports), and Runner Technologies (address verification). Fourteen laptop computers were purchased and will be used for the next three years for Phoenix user training on all the new systems.

C. SCHEDULE

Installation of IFAS upgrade Oct. 2007 Selection of student ERP vendor Nov. 2007 Bi-Tech IFAS data migration Dec. 2007 Signed Student ERP agreements Dec 2007 Purchase of Student ERP hardware Feb 2008 Bi-Tech IFAS integration and training May 2008

D. BUDGET

• Budget: $6,500,000 • Funding: Measure I bond funds $6,500,000 • Expended: $ 2,108,396 – 32.4%

Technology & Instructional TECHNOLOGY PROJECTS Equipment Modernization

TECHNOLOGY & INSTRUCTIONAL EQUIPMENT MODERNIZATION

A. PROJECT TEAM • Project Managers: Director, Information Technology Services, and Associate Dean,

Learning Resources • College Technology Advisory Committee (TAC) • Vendors: Various

B. STATUS

Based upon recommendations of TAC, an auto service bay workstation, 12 student computers for the Lompoc Valley Center Computer Resource Center (CRC), and four (4) network switches to support the increased number of student computers on the main campus were purchased. There is $501,714 remaining for spring 2008 committee recommendations from this year’s budget allocation. The December report incorrectly reported $316,000 remaining instead of $516,000.

C. SCHEDULE

Purchase Science and Community Ed computers July 2007 TAC 2007-2008 first meeting Sept 2007 TAC review of 2007-2008 modernization requests Oct - Nov 2007 Purchase fall 2007 modernization recommendations Dec 2007 Spring 2008 first meeting Feb 2008 TAC complete review of 2007-2008 modernization requests Mar 2008

D. BUDGET

• Budget: $11,850,000 • Funding: Measure I bond funds $11,850,000 • Expended: $ 1,965,656 – 16.5%

Monthly Progress Report 15 January 2008