ifrc sct approach 1.structure of the sct: roles 2.deployment of the sct members 3.funding of sct...
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International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
1.1 Key roles of the SCT
Coordinator: From Red Cross Red Crescent Team leader. Responsible for: overall coordination,
team management
Information Manager
Technical Coordinator From cluster partners (CARE, OXFAM…) Familiar with local context
Recovery Advisor From cluster partners (UNHABITAT, CARE…)
International Federationof Red Cross and Red Crescent Societies
1.2 Other roles Hub Coordinator:
Relation with hubs
Environmental Advisor From cluster partners (ProAct, WWF…) Already 2 trainings have taken place
Mapping Advisor From cluster partners (CartONG, ….) GIS, mapping skills
Liaison Officer: From Red Cross Red Crescent National Society Link with local resources (NS, Government) Link with Contingency Planning
International Federationof Red Cross and Red Crescent Societies
1.2 Other roles
Comunity liaison, Government liaison, Private sector liaison Media and Comms Advisor Admin/Finance/HR: operational expenses Logistics Advisor Ops specific technical advisors: Debris advisor, Urban
Settlement Advisor, Housing Land and Property Rights Advisor...
Other roles
International Federationof Red Cross and Red Crescent Societies
1.2 New roles
Age Advisor: Seconded by HelpAge Provide guidance on how to include age in shelter.
Accountability Advisor Seconded by CARE Increase accountability of the cluster
Assessment Advisor + Assessment Mapping Advisor Seconded by ACTED/IMPACT Implement/pilot assessment methodology.
International Federationof Red Cross and Red Crescent Societies
1.3 Other issues around roles
Inter-agency team for inter-agency coordination: some members provided by cluster partners
“Deputy” position for exposure/ first mission
Importance of national staff: Role can become a team Hired through the IFRC delegation or National Society. Other
ways? Not used enough?
Hubs: run by SCT or by cluster members Technical support from SCT Financial support from SCT
International Federationof Red Cross and Red Crescent Societies
1.4. Team Management and oversight
All members of the SCT report to SCT Coordinator, independently of their Deploying Entity.
The Coordinator reports to: Technical aspects related with coordination: IFRC Shelter Dpt. Security, admin, country and or NS related issues: IFRC responsible
in country (HoD, FACT team leader, Regional HoD)
Support from Global Focal Points: Neil Bauman: Global Focal Point for Information Management Global Focal Point for Coordination: Anna Pont (British RC) Assessment Global Focal Point hosted by ACTED/IMPACT as part
of the mentioned project.
International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
2. Deployment Mechanisms
When to deploy When Shelter Cluster is activated When Shelter actors have coordination needs even if clusters
are formally not activated. Roster, alert
Individuals and their NS SCT Sr Officer + Reg Sr Officer By email, working on sms alert (FACT)
Deployment Alternatives: Preferred option: Hired by deploying entity Second option: Hired by IFRC: Consultants Delegates
International Federationof Red Cross and Red Crescent Societies
2.1 Hired by deploying entity Same for all funding alternatives (fully funded, partially
funded, funded by IFRC) Deploying entity pays for “personal work-related” expenses:
Flights (international) Flights (in-country) Visas Hotel accommodation Perdiem National transportation when individual
Deploying entity provides: Computer and other “personal” equipment (camera….) Health issues including vaccinations Insurance Training
5,000 USD Advance
International Federationof Red Cross and Red Crescent Societies
2.2 Hired by IFRC: delegate
IFRC will organize and pay: Flights (international and in-country) Visas Hotel accommodation MSA (Monthly Subsistence Allowance) + R&R (if applies) National transportation Computer and other equipment (camera….) Health issues including vaccinations Insurance
International Federationof Red Cross and Red Crescent Societies
2.3 Hired by IFRC: consultants
The consultant pays for his/her own “personal work-related” expenses: Flights (international and in-country) Visas Hotel accommodation Perdiem National transportation when individual
These expenses are invoiced for at the end of contract
The consultant takes care of: Computer and other “personal” equipment (camera….) Health issues including vaccinations Insurance
30% Advance in contract
International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
3. Funding deployment of SCT members
Earmarked funds for this are being requested in the Emergency Appeal: Global Project: GXX0001 If no Appeal or not enough funds: Global Shelter Programme
Preferred alternative: fully funded by deploying entity. Other alternatives:
National Society invoices IFRC for the whole deployment or part of it.
Cluster partners sign an agreement with IFRC for funding for the whole deployment or part of it.
International Federationof Red Cross and Red Crescent Societies
3.1 Fully Funded by Deploying Entity
If Deploying Entity is a RC National Society: Registered as in-kind donation in the Appeal Cost registered will be the estimated in the budget (13,000
person/month) unless real cost is given by National Society
If Deploying Entity is a Cluster Partner: Possibility to apply for funds in the Flash Appeal either in
Shelter or in Coordination chapters.
International Federationof Red Cross and Red Crescent Societies
3.2 Not fully funded by Deploying Entity
No difference for deployment procedures
National Societies invoice IFRC for the whole deployment or part of it. Possibility to contribute to the Appeal
Cluster partners sign an agreement with IFRC for funding for the whole deployment or part of it.
International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
4. Funding of the Operational Costs Earmarked funds for this are being requested in the
Emergency Appeal: Global Project: Gxx0001 If no Appeal or not enough funds: Global Shelter Programme
Head of Shelter&Settlements Dpt is budget holder but can delegate authority to coordinator Not to consultants: then Head of Delegation/ Reg Deleg. Based on detailed budget done by coordinator. Typically
5,000 CHF/month Local staff, office&car rental, translation services, stationery,
meeting expenses, communications (phones, internet), group accommodation…
Paid by IFRC delegation charged to appeal Gxx0001 Possibility to get advances from your National Society
(additional to 5,000 USD). Also possible from delegation
International Federationof Red Cross and Red Crescent Societies
Example of budgetShelter Cluster Coordination Team - West Sumatra
Budget October-December 2009 IDR CHF
9375.00 1
October Unit Price per unit Total IDR. CHF
Office rent 1 1,500,000 1,500,000 160.00
Internet installation and equipment 1 2,350,000 2,350,000 250.67
Refreshments for meetings 1 200,000 200,000 21.33
Transport (hire, fuel, tolls, parking) 2 10,000,000 20,000,000 2,133.33
Office supplies (printer, ink, water dispenser, paper etc) 1 8,000,000 8,000,000 853.33
Communication (pre-paid cell phone cards, hotel phones, etc.) 1 1,000,000 1,000,000 106.67
Photocopy and meeting supplies 1 2,000,000 2,000,000 213.33
Admin asst / translation 2 5,000,000 10,000,000 1,066.67
45,050,000 4,805.33
November
Office rent 1 1,500,000 1,500,000 160.00
Refreshments for meetings 1 200,000 200,000 21.33
Transport (hire, fuel, tolls, parking) 2 10,000,000 20,000,000 2,133.33
Office supplies (ink, water, paper, elect etc) 1 3,000,000 3,000,000 320.00
Communication (pre-paid cell phone cards, hotel phones, etc.) 1 1,000,000 1,000,000 106.67
Photocopy and meeting supplies 1 2,000,000 2,000,000 213.33
Admin asst / translation 2 4,000,000 8,000,000 853.33
35,700,000 3,808.00
International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
5.1 Tools and Equipment
Pelikan Boxes in 3 modules with: Module 1: Projector, laptop, pendrive, mobile phones Module 2: 2 laptops with backpacks Module 3: printer/scanner, wifi, Thuraya satellite phones,
Satellite phone for data (V-GAN)
Simultaneous interpretation equipment
International Federationof Red Cross and Red Crescent Societies
5.1 Tools and Equipment
Website: www.sheltercluster.org
Coordination Toolkit with checklists, formats, examples, folder organisation. Available at www.sheltercluster.org
Coordination Handbook
Dissemmination material on SCT: available at https://www.sheltercluster.org >About us>Coordination Team. Includes a guide to messaging affected population developed with InfoasAid and other tools.
International Federationof Red Cross and Red Crescent Societies
5.2 Other resources
Gender Advice: Support on gender can be provided by the GenCap advisor upon request.
Engineers/Architects with basic humanitarian training: are available for shelter agencies for free for a month in the initial 3 months of the response. (provided through WEF)
International Federationof Red Cross and Red Crescent Societies
IFRC SCT Approach
1. Structure of the SCT: roles
2. Deployment of the SCT members
3. Funding of SCT members
4. Funding of the « operational costs » of coordination
5. Available Tools & Equipment
6. Scope of the SCT, Resident Coordinators, Handovers
International Federationof Red Cross and Red Crescent Societies
6. Scope of the SCT
Content of the coordination services All issues related with Shelter: emergency,
transitional, permanent. This includes camp planning, HLP, urban
design, shelter support to host families, shelter in camps...
Time frame Commitment to emergency phase Can be extended if: requested, and funds are
available, and appropriate staff is available.
International Federationof Red Cross and Red Crescent Societies
6.2. Resident Coordinators
Resident Coordinators do not need to abide by Humanitarian Reform. They may not consider Humanitarian Country Teams but UN Country Teams. IFRC may not be involved in conversations.
OCHA is our best ally when dealing with Resident Coordinators.
SCT Coordinator informs the Resident Coordinator but has no accountability to him/her.
International Federationof Red Cross and Red Crescent Societies
IFRC UNHABITAT, UNDP… RC NATIONAL SOCIETYRC NS
GOVERNMENT
Country level co-leads
6.3. HANDOVERS