gl preso(agis)

8/12/2019 Gl Preso(AGIS)

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Upgrade to R12 Now

A Financials Overview

Presented by:

Lee Briggs, BizTech


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Upgrade to R12 NowOAUG eLearning

Sessions

Presentation Date Presenter Company

Upgrade to R12 NowA

Financials OverviewJul 19, 2012 Lee Briggs

Upgrade to R12 NowA

Deep Dive into General

Ledger

Jul 26, 2012 Mohan Iyer

Upgrade to R12 NowThe

International and Multi-

National Arena

Aug 2, 2012

Marsha

Edgell/Thomas

Simkiss

Upgrade to R12 Now

Improvements in Cost

Management

Aug 9, 2012 Douglas Volz

Upgrade to R12 Now

Manufacturing and OrderProcessing Aug 15, 2012 Bob Bullman

Upgrade to R12 Now

Realizing Enterprise Value

with Projects R12

Aug 23, 2012 Mike Lennon

Upgrade to R12 Now

Round Table DiscussionAug 30, 2012 Thomas Simkiss

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www.BizTech.com

Professional Services Firm

Professional Services firm focused on Oracle applications and technology

Oracle Platinum PartnerHighest Level of certification

Specialized Pillar Partner in BI/EPM, EBS, CRM, and Core Technology

Over 400 successful Oracle implementations over the past 15 years

NY, PA, NJ, VA offices with Regional, Global, and International clients

100+ Consulting Resources Centers of Excellence across key solutions and industries

Solutions: Oracle Applications, Technology, BI/EPM, and Managed Services

Industries: Financial, Professional, Business Services; Communications andMedia; Manufacturing; Distribution; Public Sector, Government; Healthcareand Life Sciences

BizTech Software Solutions : BizTech Data Integrators, BizTech InsightAccelerators, BizTech Reporting Foundation

Oracle License Reseller

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Lee Briggs, BizTech

Director, Financials Management Practice 12 Years of experience as an Oracle Application

implementation consultant

Over 38 Full Cycle implementations

Coordinator of the ADI SIG

Oracle Certified Specialist in General Ledger and Payables

Prior Presentations at Collaborate XML PublisherTaking Reports from Drab to Fab! Collaborate 08 & 09

FSGs in Release 12: Since ADI Is Not Supported, How Do I Use BI Publisher?Collaborate 10

Desktop IntegratorsYou Mean I Can Load Data Straight From a Spreadsheet?

Collaborate 11

Inter and Intra Accounting in R12A Deep Dive Collaborate 12
http://www.partycity.com/http://upload.wikimedia.org/wikipedia/en/e/e0/Primavera_logo.png


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5

Contact Information

Thomas Simkiss, JD, CPA

[email protected]

Lee Briggs

[email protected]

Bob Bullman

[email protected]

Mike Lennon

[email protected]

Mohan Iyer

[email protected]

Hans Kolbe

[email protected]

Douglas Volz

[email protected] 5
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Plan| The Right Strategy

Building a Business Case To Upgrade


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R12 Upgrade Key Questions

Would you like to reduce reliance on IT staff for report creation?

Are you satisfied with the number of days it takes to close at period end?

Do you have a large number of sets of books?

Do you want to improve reconciliation and reporting at period end?

Would you like to increase the efficiency of your tax and paymentprocessing?

Are you required to maintain multiple accounting representations?

Would you like auditable and transparent accounting entries accessible with

full drilldown? Would you like to gain efficiency with processing and reporting across

operating units?

Would you like to implement shared service centers?


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Ability to issue one payment instruction to the bank for payments of invoices in

multiple operating units was viewed as a huge benefit from the user community.

We have 60 sets of books and see tremendous efficiencies with running processes

across these sets of books using Ledger Sets.

Why Upgrade to R12Straight Talk from Customers

The ability to access multiple operating units with a single responsibility can simplify

SOX compliance monitoring.

Multi-Org Access Control (MOAC) will definitely reduce the workload and the number

of people performing process related tasks. The users are very excited and the

benefits of MOAC were readily visible to them.

Banks, taxes, payments, and accounting everything that becomes centralized will

bring tremendous efficiencies to our organization.

The functionality offered with Advanced Global Intercompany System (AGIS),

specifically the creation of physical invoices to be created for I/C transactions in Payables

and Receivables eliminates many customizationsin this area.

Centralization of subledger accounting rules would minimize set up and maintenance,

providing greater financial control, and enforcing a consistent approach for true global

accounting.


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Plan| The Right Strategy

Why Upgrade to R12?


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Continued Release and Innovation

10

EBSR12

EBSR12.1

EBS12.1.2

EBS12.1.3

2004 2007 2009 2010 2011

Released

Financials,Technology

Procurement, HCM, Service, SCM, Projects,Financials, Technology, MDM

Functional

Innovation

Major Release

Minor Release

EBS11i10


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Focus on Opportunities to Achieve

Rapid Return

Invest in Ways to Standardize and

Simplify with a Global Business

Platform

E-Business Suite Release 12.1

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Procurement

Customer &

Master DataManagement

HumanCapital

SupplyChain

Procurement

SupplyChain

HumanCapital

Customer &

Master DataManagement

Financials

ApplicationsTechnology

E-BusinessSuite12.1

& Projects

Oracle E-Business Suite

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Procurement

SupplyChain

HumanCapital

Customer &Master DataManagement

Financials& Projects


E-BusinessSuite12.1

Results:

Greater control with increased

flexibility

Centralized administration of global

shared services

Make better decisions with greater

insight

Increase Operational Control and

Efficiency

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WHATS NEW IN 12

Ledgers and Ledger Sets Rules-based Accounting Engine

Unified Bank Account Model

Centralized Payments

Global Tax Engine

Global Intercompany System

RESULTS

Faster, simpler period end processing

Easily meet local accounting requirements

Streamline intercompany trading andreconciliation

Adapt quickly to regulatory changes

More productive shared service centers

Legal Entity

Operating Units

UNIFIED BANK ACCOUNT MODEL

ONE GLOBAL TAX ENGINE

Centrally managed rules

Consistent tax services

Tax Determination Process

Regime ApplicableTaxes

Tax Status,Rate

TaxableBasis

TaxCalculation

CENTRALIZED PAYMENTS ENGINE

Payments

Engine

Funds Capture and Disbursement

Greater Control, Increased Flexibility

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ResponsibilityResponsibilityResponsibility

Holland

Legal Entity

Denmark

Legal Entity

Belgium

Legal Entity

Belgium

Legal Entity

Single Responsibility

Functional Tasks

Accounting

Billing, Dunning& Collections

Procurement

Order Management

Payments

Data Management

Holland

Operating Unit

Belgium

Operating Unit

Denmark

Operating Unit

Centralized Administration of Global

Shared Services

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WHAT

Prebuilt analytics for Federal Financials Budget execution analysis

Spending & Payment analysis

HOW

Track appropriations, apportionments &

allotments

Track commitments, obligations, and

expenditures at different fund levels

Visibility and drill down at each fund level:

Fund, Programs, Projects, Organization,

Object Class

RESULTS

Monitor budget spending

Improve cash flow management

Minimize interest payments

Minimize delinquent debt amounts

Visibility to prepare new budgets

Make Better Decisions with

Greater Insight

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Plan| R12 Financials

Why Upgrade to R12?


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Financials

New Architecture SubLedger Accounting

Accounts Payable

Payments

Accounts Receivable eBusiness Tax

Advanced Global Intercompany System

Assets

Cash Management

General Ledger

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New Architecture

Legal Entity Configurator Multi Organization Access Control

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SubLedger Accounting

Accounting Rules Transaction Account Builder

Standard Reports

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21

Primary LedgerUS GAAP rulesCorp COACorp CalendarUSD

Legal Entity:

France

Secondary LedgerFrench Fiscal rulesFrench COACorp CalendarEUR

Same Subledger

Transaction can

Create MultipleAccounting

RepresentationsCentralizedAccounting

Dr Cr

SubLedger Accounting


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Accounts Payable

Payments within Accounts Payable is obsolete Representation of Suppliers in the Trading Community

Architecture

AP / AR Netting

Introduction of Invoice Lines Invoice Processing for Contract Financing, Retainage and

Progress Terms

Enhanced Invoice Approval including Line Level Approval

Non PO Invoices entered via iSupplier Portal Collaboration with Suppliers to Resolve Disputes

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Accounts Payable (contd)

Oracle Disbursement Requests Discount Calculation Enhancements

Subcontractor Management for Engineering and Construction

Supplier Dispute Processing

Third Party Payments Replace Supplier Bank Accounts on Invoices

Change Taxes from Inclusive to Exclusive Online

New User Interface for Supplier Entry and Maintenance

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Accounts Payable

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Payments (Funds Disbursement)

Disbursement Dashboard

Electronic Payment Processing

Improved Remittance Advice

Reporting

Migration of Global Features

to Central Engine Payment Processing User

Interface

Enhanced Check Printing

Process

Consolidation of PaymentFeatures

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Accounts Receivable

Revenue Management Enhancements Line Level Cash Application

Customer Standard User Interface Redesign

Funds Capture Enhancement Uptake

Refunds Enhancements Credit Card Error Handling

Credit Card Chargebacks

Deduction Management

Balance Forward Billing

Late Charges

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Receivables

Line Level Cash Application

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Receivables

Customer Standard User Interface

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Accounts Receivable (contd)

Receivables Reconciliation Enhancement Additional Bills Receivable Reference Field

Collections Workbench Obsolescence

Bills of Exchange Obsolescence

Trade Accounting Obsolescence Cash Application Work Queue

Default Customer Bank Account Information on Unidentified

Receipts

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Payments (Funds Capture)

Funds Capture Dashboard Supports multiple Payment Processing Systems

simultaneously

Improved Support for Credit Card Security Features

Out-of-the-box integration with third party payment systems PINless Debit Card Transaction Support

Improved Payer Notification of Settlement

Direct Debit Enhancement

Improved Batch Settlement Performance

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Cash Management

Centralized Internal Bank Account Model Bank Account Balances and Interest Calculation

Bank Account Transfers

Cash Pooling

Bank Statement Accounting Bank Account Signing Authorities

Cash Positioning Intra-Day Activities

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Payments

Funds Capture Dashboard

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Cash Management

Bank Account Transfers

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Cash Management (contd)

International Bank Account Number (IBAN) Support Bank Identifier Code (BIC) Support

Payment Group based Bank Statement Reconciliation

EDIFACT Bank Statement Format Update

Load Bank Statement for Current Date Manual Entry in Cash Position

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General Ledger

Centralized Accounting Setup

Data Access Sets

Ledger / Ledger Set Architecture

Replacement for Disabled Accounts

Improvements to Financial Statement Generator Reporting to Display Content Set Values

Reporting to Support Drill-Down for non-contiguous account ranges

Streamlined Excel-based Financial Statement Publishing

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General Ledger

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eBusiness Tax

Configuration Options and Provider ServiceSubscriptions

Tax Configuration Manager

Tax Determination Services

Tax Simulator

Tax Reporting

Centralized Tax Record Repository for Audit and

Reporting

Guided Configurations

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Advanced Global Intercompany System

Intercompany Balancing

Intercompany Invoicing

Intercompany Reconciliation

Manual Intercompany Transactions

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Assets

Enhanced Mass Additions Interface for Legacy Conversions

Automatic Preparation of Mass Additions

Enhanced functionality for Energy Industry

Automatic Depreciation Rollback

Enhanced Logging for Asset Transaction and Programs

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Procurement

SupplyChain

HumanCapital

Customer &Master Data

Management

Financials& Projects


E-BusinessSuite12.1

Results:

Drive greater end user productivity

Reduce cost of ownership

Increase agility and lower integration

costs

Increase Value from Applications

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Productive User Interfaces for Diverse Users

WHATImproved application usability through enhancements to native user interface

HOW

Type-ahead search

Dynamic Menus & Popups

Embedded OBIEE Analytics

Desktop Widgets

REST Services

RESULTS

Enhanced user productivity and more appealing user experience

Applicable to all existing and new EBS customers

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3 steps to complete task

BEFORE -


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Single step to complete task

AFTER -

List of Value components most

frequently used by all users now

provides similar experience to

Google suggest

Inline list appears after user

types in 1 or more characters

and pauses

Reduces number of steps and

time taken to complete tasks

Quick inline access to desired

result


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BEFORE -


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AFTER -

New and Improved Menu

Main menu with new navigator reduces

number of clicks with the tree hierarchy Allows rapid cross-application navigation

Avoids navigation to Home Page eliminating

at least 2 server-side requests

Moved Favorites to the global menu to

improve manage favorites better


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Add and Manage Favorites - 3 steps to complete task

BEFORE -


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Add and Manage Favorites in a single click

AFTER -

Favorites


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12 1 2 and Later Usability & User


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Pull Down menu navigation

AFTER -

Main Menu

12.1.2 and Later Usability & User

Experience

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Oracle Business Intelligence Publisher for Oracle E-Business Suite

Drive Greater End User Productivity

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Application Management

Pack

Centralized Management

Manage single / multiple Oracle E-Business Suite

systems from a single console

Proactive MonitoringProactively monitor Infrastructure and End User

experience through Service Level Management

Automated HOT Cloning

Automatically Clone Oracle E-Business Suitesystems through Clone Dashboard in HOT Mode

Customization Management

Automate packaging, deployment, migration of

customizations across Oracle E-Business Suite instances

Patch Automation

UI based impact analysis and deployment of patchacross EBS instances from a single console

Functional Setup Management

Manage, transport and document changes in functional

setups across Oracle E-Business Suite instances

Application Change

Management Pack

Reduce Cost of Ownership

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E-Business Suite Support Timelines

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2007 2008 2011

11.5.10

2012 2013

Premier

20142009

Extended Sustaining

2015 2016 2017

R12 Premier Extended Sustaining

R12.1 Premier Extended Sustaining

Nov 13

Jan 12 Jan 15

May 14 May 17

July 2012

2010

11i Premier Support Ended in November 2010.

Extended Support follows for 3 addtlyrs to bridge upgrade gap.

GA

GA

* More info: http://www.oracle.com/support/library/extended-support-faq.pdf

Uplift Fee waived until Nov 11*

instead of starting on Nov 10


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Premier Support provides you with maintenance and support of your Oracle

Database, Oracle Fusion Middleware, and Oracle Applications for five yearsfrom their general availability date.

Premier Support

Stay competitive, with the freedom to upgrade on your timetable. If you take

advantage of Extended Support, it provides you with an extra three years of

support for specific Oracle releases for an additional fee.

Extended Support

Oracles Support Policy

52

Type of Support Services Offered under Premier and Extended Support :

Major product and technology releases

Technical support

Updates, fixes, security alerts, data fixes, and critical patch updates

Tax, legal, and regulatory updates

Upgrade scripts

Certification with most third-party products/versions*

Certification with most Oracle products

*Selected certifications under Extended Support


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Plan| The Right Approach

Best Practices for Upgrading to R12

Supported Upgrade Paths


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Notes:

1) Please see Metalink Note 403339.1 for supported combinations of Apps and RDBMS for R12 upgrade.

2) Release 11.5.10.2 includes systems installed with Rapid Install 11.5.10.2 and those upgraded by using the 11.5.10 CU2 maintenance pack.

Supported Upgrade Paths


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Project Approach

Project Approach & Phases

1. Upgrade your Operating System

2. Upgrade your Database to 11g.X

3. Upgrade your eBusiness Suite Environment

No new functionality or modules, other than what is required byORACLE

4. Implement New Functionality

55

2)

Upgrade

DB

1) Upgrade

OS

3) Upgrade

EBS

4)

Deploy

New

Functions


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Multiple Test Upgrades

Test Upgrade 1

Identify and document all required technical activities; patches,

scripts, etc to create a useable instance

Identify and document all pre and post upgrade functional activities;

data preparation, set ups for existing modules and set ups for new

modules All information is collected and consolidated into the upgrade

"playbookwhich is used for subsequent upgrade iterations


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Multiple Test Upgrades

Additional Test Upgrades

Used to continue refining the technical and functional upgrade activities

Includes resolutions to SRs, scripts created, patches identified, etc

Used to create instances for functional testing, development activities

and integration testing

Timing of all tasks to assist with planning the production upgradetimeline and required blackoutperiod


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Testing & Training

Test Script Creation & Testing

Use scripts from prior implementation or upgrade activities as

baseline scripts

Update scripts for new or updated functionality introduced in R12

Update scripts for business process changes

Solicit end user participation to develop and enumerate the scriptscenarios (Early and Often!)

Make sure all customizations are addressed and thoroughly tested

Training

Lead off with navigation training; R12 introduces look and feel

differences across all applications using OA Framework

Consider deltatraining approach; address changes introduced by

R12 versus the version being upgraded from

Highlight and address business process changes


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Best Practices

Review Appropriate Oracle Documentation

Oracle Support Doc id: 394692.1

Upgrade Process

Tools Required

Number and Types of Tasks Involved

How your System and Products will Look in Release 12


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Best Practices Pre-Upgrade

Pre-Upgrade Best Practices

Oracle Support Doc id: 394692.1

Use The Upgrade Manual Script (TUMS) to eliminate the tasks that

are not relevant for your system

Use Shared file system for Multi-node

Use Distributed AD for Multi-node Estimate table space sizes for test upgrade using Doc id: 399362.1

Performance of upgrade scripts can be significantly improved by

modifying specific parameters


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Perform Following Key Tasks which Substantially Reduce the

Downtime During Upgrade

Functional tasks listed in Reducing downtime section (Appendix E) in

R12 Upgrade manual

Upgrade by Requestsection (Appendix G) in R12 upgrade manual

Perform Following Tasks in Advance to Reduce Extended

Downtime

Convert to Multi Org

Convert to OATM (Oracle Applications Tablespace Model) Upgrade database to 11g.X


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Run Gather Schema Statistics Before Upgrade

Use Gather Auto option if your Database is already at 10g

Record Timing for Each Step During Test Upgrade

Make Sure you have Good Backup before Database Upgrade

and Also Before R12 Upgrade


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Add PL/SQL No Compile Option in R12 Upgrade Driver

This will save time during the upgrade

Saved 3 to 4 hours of upgrade downtime during internal test upgrades

Add extension plsql_no compile yesline in upgrade driver file to

enable PL/SQL no compile option

extension patch_type software base extension plsql_no compile yes

extension patchinfo maintpack 12.0.0

d h ll


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Upgrade Challenges

Application Changes May Result in Business Process Changes

Some Changes are Significant

Migration of Existing Customizations

Changes in technology may not allow upgrade in a straightforward

manner and the migration path may not exist causing a re-write

Changes to the Oracle Application architecture and table structure

changes

Current staff may not be versed in the new technologies Training or Practices augmentation may be required

d h ll


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Upgrade Challenges

3rd Party-Supplied Programs or Extensions may not be

Compatible or Certified with R12

Technology Changes XML (BI) Publisher

Migration away from Oracle Forms to OA Framework

User Re-training

S


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Summary

Upgrading from Release 11i to 12.1 offers business value in all

product areas

Customers are successful on Release 12 and 12.1

While you plan your upgrade, consider opportunities to get

more return from your existing EBS 11i investments

Develop an upgrade plan that keeps you comfortably withinproduct support windows

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Any Questions?

Lee BriggsPractice Director, Financials

Management

[email protected]

Twitter: @BTLeeBriggs
mailto:[email protected]:[email protected]

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