1

Fall 2012 Reading & Mathematics

Retake

Training Materials

Overview• These training materials are based on the Fall

2012 Reading & Mathematics Retake Test Administration Manual.– One manual is provided for this administration.

Instructions and scripts for administering for computer-based (CBT), paper-based (PBT), and accommodated forms are included in this manual.

• Training materials are available at www.FLAssessments.com/FallRetake.

2

Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup,

administration, and reporting tasks.• Correct test administration must be selected each time you log in.• Requires a username and password.• Links to support materials:

www.FLAssessments.com/FallRetake • PearsonAccess will timeout after 14 minutes of inactivity.

3

Glossary of Terms

PearsonAccess Training Center• Accessed from the Training

Center tab on PearsonAccess Home page.

• Provides an opportunity to Practice PearsonAccess tasks. Manage the Infrastructure Trial in

preparation for testing.• Requires a username and

password.

4

Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

5

Glossary of TermsTestHear• Platform used to deliver accommodated forms (e.g., large print,

zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require accommodated CBT forms.

• TestHear operates on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

Note: A new version of TestHear that incorporates seal code functionality for the FCAT 2.0 Reading Retake along with other minor updates must be downloaded to each workstation that will be used by students requiring accommodated CBT forms.

– The newest version of TestHear is available at www.FLAssessments.com/downloads.

6

What’s New for Fall 2012

No Calculators in TestHear• TestHear does not have a built-in four-function calculator.

• Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with an approved handheld four-function calculator to use during the test, as indicated in the administration script.

7

Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Allows students to practice using the computer-based

platform prior to testing. • Available for download at

www.FLAssessments.com/ePATs. • Download ePAT launcher separately from test content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

8

Glossary of Terms

Proctor Caching• Process of loading or “caching” test content locally on a computer at

the school level.• Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements.• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based testing in

Florida.• Instructions for proctor caching are provided in the Fall 2012 Reading

and Mathematics Retake Technology Coordinator Guide.

9

What’s New for Fall 2012

FCAT Reading Retake• The FCAT Reading Retake was administered for the last

time in Spring 2012.

• Students who entered grade 9 in Fall 2009 and earlier and who have not yet obtained a passing score on Grade 10 FCAT Reading will now take the FCAT 2.0 Reading Retake.– Students who entered grade 9 in 2009–10 and earlier must

earn an FCAT 2.0 Reading scale score of 241, which is the FCAT equivalent passing score of 300 converted to the new scale.

10

What’s New for Fall 2012

Technology Coordinator Guide• The Technology Coordinator sections of the manual have

been removed and combined into a separate document called the Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide.

• The Technology Coordinator Guide is available at www.FLAssessments.com/FallRetake.

11

Computer-Based Test Schedule

October 8-19*

FCAT 2.0 Reading Retake Two half-day sessions over two days**

FCAT Mathematics Retake Untimed—up to one school day

12

*Paper-based accommodations must be completed within the first 5 days of the testing window. **Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day.

Fall 2012 Reading & Mathematics Retake Schedule

Extended testing window for paper-based accommodations for Visually-Impaired and Hospital-Homebound Students is October 8-16, 2012.

Note: Any deviation from this schedule requires written approval form the FDOE prior to implementation.

Students to be Tested

Retakes• Students who have not passed the Grade 10 Reading

assessment (FCAT or FCAT 2.0) required for graduation participate in the FCAT 2.0 Reading Retake.

• Students who entered Grade 9 in Fall 2009 or earlier and have not yet passed the Mathematics portion of the Grade 10 FCAT participate in the FCAT Mathematics Retake.

13

Students to be TestedSpecial Program Students

14

Program District Number

School Number

Participation Status

Registration/Reports

Miami-Dade OnlineAcademy* (MDOA)

13 7001 MUST Miami-Dade Online Academy

*MDOA students will be placed in a test session at the assigned schools to be tested; therefore these students will be managed in PearsonAccess by school staff.

FLVS Full-Time High School*

71 0400 MUST Florida Virtual School

*FLVS students will be managed in PearsonAccess by FLVS staff. If a students needs to be resumed, school staff will contact the FLVS office.

Students to be Tested

Students with Disabilities (SWD)• Eligible students with disabilities participate in the applicable

Retake test(s) in one of the following with, or without accommodations, as documented on an IEP or 504 Plan.

English Language Learners (ELLs)• Eligible ELLs are expected to participate in the applicable Retake

test(s) no matter how long these students have been receiving services.

15

Accommodations

Students with Disabilities • Must be documented on the student IEP or Section 504

plans• Administration Accommodations

− Flexible presentation− Flexible responding− Flexible setting− Flexible scheduling

• Paper-based Accommodations− Reading Passage Booklets (students test on the

computer)− Regular print− Large print (New as Unique Accommodation for CBT)− Braille− One-Item-Per-Page

16

Platform: TestHearAssigning Accommodated Test Forms

Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form.

17

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCon Color ContrastScr Rdr Screen ReaderLrg Prt+ Con Large Print and Color ContrastLrg Prt+Scr Rdr Large Print and Screen ReaderLrg Prt+ Con+Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom+ Con Zoom and Color ContrastZoom+Scr Rdr Zoom and Screen ReaderZoom+Col Con +Scr Rdr Zoom, Color Contrast, and Screen ReaderCon+Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

Accommodations

English Language Learners (ELL)• ESOL Levels 1-4 Only

– Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance In Heritage Language Approved Dictionary

18

Test Administration and Security Procedures State and District Requirements

• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp – Adopted by School

Board– General Guidelines

• Florida Test Security Statute and Rule

• School Procedural Checklist• District-Level Certification

Form

19

Florida Statute and State Board Education Rule

Prohibited Activities• Reading the passages, test items, or performance tasks.• Revealing the passages, test items, or performance

tasks.• Copying the passages, test items, or performance tasks.• Explaining or reading test items or passages for

students.• Changing or otherwise interfering with student

responses to test items.• Causing achievement of schools to be inaccurately

measured or reported.• Copying or reading student responses. 20

Florida Statute and State Board Education Rule

Prohibited Activities• Allowing students to handle secure materials

before or after test administration.• Leaving secure materials unattended.• Leaving secure materials in classrooms or

taking them out of the building overnight.• Administering the FCAT to family members.

21

Prohibited Activities• Possession of any electronic device that reproduces,

transmits, calculates, or records IS cause for invalidation.− “Possession” is defined as “within arm’s reach,” even

if the electronic device is not visible.− Students should not have cell phones in their pockets,

clipped to their belts, at their desks, or anywhere they can be easily accessed during a break or testing.

• Test administrators and proctors should also turn-off their electronic devices during testing.

22

Electronic Devices Policy

General Security Guidelines

Do• Provide secure storage• Restrict access

– 3 or fewer keys• Handle secure materials,

including affixing of labels in a limited-access area

• Secure visual barriers on computer workstations

• Maintain documentation– Chain of custody– Book assignment to students

• Train test administrators and proctors

• Monitor students during lunch break or extended breaks

Do Not• Allow unauthorized access to

materials or content• Open secure materials prior to

date allowed• Allow untrained or uncertified

staff to test students• Coach or provide assistance

during test administration• View, review, copy, or debrief

test content

23

Reporting Irregularities

• All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. Reporting procedures

− Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security

School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative

Office Appropriate investigative unit, if applicable

24

What’s New for Fall 2012

Student Honor Statement • Prior to testing, students are required to read and

acknowledge a Student Honor Statement that reads: “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.”

• Students taking a computer-based test must read the statement and check a box beside the statement, “I agree” at the beginning of the test. In paper-based tests, a signature line appears below the Student Honor Statement.

25

Caveon Data Forensics

• The FLDOE has contracted with Caveon Test Security to provide its Caveon Data Forensics™ for all statewide assessments.

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test responses;

and – Schools with improbable levels of similarity,

gains and/or erasures.• Flagging only the most extreme results

26

Test AdministratorBefore, During, and

After Testing

27

Test Administrator Before Testing• Sign and return an FCAT/FCAT 2.0 Test Administration and

Security Agreement, which indicates that the test administrator: Has received training Has read the Test Security Statute and State Board

Rule Has read all applicable portions of the Test

Administration Manual Understands and agrees to adhere to all test security and

administration policies and procedures• Sign and return a Test Administrator

Prohibited Activities Form

28

Test Administrator Before TestingEstablish an Appropriate Setting• Maintain comfortable seating, good lighting, adequate ventilation, and

sufficient workspace in testing rooms.• Students must not be able to easily view other students’ computer

screens or test materials. • Post the sign that reads TESTING—Please Do Not Disturb and display

starting and stopping times as soon as testing begins. • Remove or cover all visual aids in the room. • Open each student workstation in the testing room to the student login

screen, but do not log in for students. • Display the student comment form URL, or create shortcuts on student

workstations. (www.FLAssessments.com/RetakeStudentCommentForm)

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

29

Test Administrator Before TestingTest Administration Manual• Use the Fall 2012 Reading & Mathematics Retake Test Administration

Manual to read the test administration scripts to students.• When testing students with accommodations, you may need to modify

the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A.

• Appendix D on page 201 is the CBT Test Administrator Quick Reference Guide.– Lists possible error messages students may encounter, explanations for

each message, and possible solutions.– A helpful resource for test administrators during testing.

30

Test Administrator Before TestingSession Roster• A list of all students scheduled in a test session and includes the

following information: Test Administration Session Name Test to be Administered Test Code (password) Student Name Florida ID Numbers Student Birth Dates Class information Login ID

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. 31

Test Administrator Before Testing

32

Test Administrator Before TestingRequired Administration Information

The Session Roster may be used to verify or record most required administration information, including:• Students assigned to the room• Attendance information• Accommodations provided• Test group code• Unique security number of secure documents assigned to

each student• Signatures of test administrator and school assessment

coordinator and dates for when secure materials are received and returned

33

Test Administrator Before TestingStudent Authorization Tickets• The School Assessment Coordinator sections of the manual provide

instructions for scheduling students into test sessions and printing Student Authorization Tickets.

• For each test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets. • Students taking the FCAT 2.0 Reading tests will log in using the same

Student Authorization Tickets for both sessions.• Give each student a ticket only AFTER all students have entered the

testing room, as instructed in the script.• All tickets must be collected BEFORE students leave the testing room.• Student Authorization Tickets must be handled in a secure manner

and returned to the school assessment coordinator immediately after each day of testing is completed.

34

Test Administrator Before Testing

35

Student Authorization Tickets (cont.)

Test Administrator Before TestingSeal Code• A seal code is a unique four-digit number used to allow students

to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Students will log in using the same Student Authorization Tickets for both test sessions.

36

Test Administrator Before Testing

37

Seal Code (cont.)

Test Administrator Before TestingSeal Code (cont.)

38

Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSections• Sections should not be confused with Sessions.

– Sections are designations within TestNav/TestHear that separate the actual test content from other content (e.g., Welcome Screen, Test Group Code).

39

Test Administrator Before TestingTest Group Code• A test group code is a unique four-digit number used to

identify a group of students testing together.

• Each group of tested students in a testing room should receive a unique test group code.

• School assessment coordinators will create their own

unique four-digit codes and distribute test group codes to all test administrators.

• Students will enter the test group code before beginning the test, as indicated in the scripts. 40

Test Administrator Before Testing

Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question.

41

Test Administrator Before TestingSeating Chart• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information: The room name/number Student names and the location of students in the room during testing The front and back of the room Direction students are facing Date Session starting time Test administrator name Names of proctors (if applicable) Test group code Session name in PearsonAccess (CBT)

• If students change seating or are moved to a different location during a test session, a new seating chart must be created.

42

Test Administrator Before TestingSecurity Log

43

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

Test Administrator Before TestingMathematics Reference Sheet• The computer-based test has a pop-up window that

includes the FCAT Mathematics Retake Reference Sheet. • Paper copies are provided for ALL students taking the

FCAT Mathematics Retake. • Also available at www.FLAssessments.com/FallRetake and

as a perforated sheet in Appendix E of the manual and may be photocopied if necessary.

• After testing, collect all reference sheets. Package and return the used and unused worksheets in the District Assessment Coordinator ONLY box.

• Used reference sheets are secure materials.

44

What’s New for Fall 2012• For use with CBT Reading Tests

beginning this fall– Refer to Weekly Briefing #12622

• One per student to be distributed to students at the beginning of each Reading 2.0 test session. – Test administrators must ensure that

students have enough desk space to use their folders.

• After testing, collect all CBT worksheets. Package and return the used and unused worksheets in the District Assessment Coordinator ONLY box.

• Used worksheets are SECURE materials. 45

CBT Worksheet

Test Administrator Before TestingComputer-Based Test Work Folders• A piece of yellow 11x17 paper folded in half with graph

paper printed on the back cover used for the Mathematics test used to work the math problems. – Distributed to students at the beginning of Mathematics test

sessions.– One work folder should be sufficient for each student;

however, students may request additional folders.• Test administrators must ensure that students have enough

desk space to use their folders.• After testing, collect all work folders. Package and return

the used and unused folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.46

Test Administrator Before TestingReading Passage Booklets• Provided to eligible students taking computer-based

Reading tests who have this accommodation identified in their IEPs or Section 504 plans. – Contains reading passages but do not contain test items. – Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.

47

Test Administrator Before TestingCalculators TestNav• TestNav has a built-in, four-function calculator in the FCAT

Mathematics Retake.• Once a student has participated in a practice test, he or she may

request to use an approved handheld four-function calculator.• Test administrators should provide handheld calculators at the

beginning of a test session to all students who request one, as indicated in the test administration script.

TestHear • TestHear does NOT have a built-in four-function calculator. • Students taking an accommodated CBT form of the FCAT

Mathematics Retake should be provided an approved handheld four-function calculator at the beginning of the test session, as indicated in the test administration script. 48

Test Administrator Before TestingAdditional items:• Pens and/or pencils• Clock or watch• Signs

Do Not Disturb Sign Electronic Devices Sign Session Signs (FCAT 2.0 Reading Tests)

• Cover Sheets TO BE SCORED Cover Sheet NOT TO BE SCORED Cover Sheet

49

Test Administrator During Testing• Read the appropriate administration scripts VERBATIM to

students. Please read the important information and adhere to the instructions between the SAY boxes.

• Keep accurate time for each test session and display times for students.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

• Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 50

Test Administrator During Testing

Ensure the following:• Students have cleared the area around their workstations of

all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, worksheets, calculators, Reading Passage Booklets, and reference sheets.

• Students agree to the Student Honor Statement and enter the correct test group code.

• Students do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them.

• Students do not talk or make any disturbance.• Students are working independently.• Students are working in the correct test. 51

Test Administrator After TestingComplete the following tasks after testing:• Verify that all required administration information has been

collected.• Collect all accommodations actually used by each student in

your required administration information. • Notify the test chairperson immediately if any secure materials

(Student Authorization Tickets, Session Rosters, Reading Passage Booklets, work folders, or reference sheets) are missing.

• Verify that your seating chart and Security Log have been completed correctly.

For paper-based accommodations: • Organize your materials as outlined on pages 55-56 in the

manual.Complete the Fall 2012 Retake Test Administrator Comment Form at www.FLAssessments.com/FallRetake. 52

School Assessment Coordinator

Before, During, and After Testing

53

School Assessment Coordinator Before TestingReceive Test Materials • You will receive the following materials, as

appropriate for your school: CBT Worksheets (as an attachment) Work folders FCAT Mathematics Retake Reference Sheets FCAT 2.0 Reading Retake Passage Booklets Other materials, as indicated in the Fall 2012 Retake Manual (as

applicable)

• Ensure that an adequate supply of working calculators is available prior to the beginning of test administration. 54

School Assessment Coordinator Before TestingReceive Materials and Maintain Security• Box contents are listed on pages 57-58 of the manual.• Inventory the contents of your boxes within 24 hours of receipt

and report missing materials immediately to 305-995-7520.• Keep materials secure at all times.• No more than three individuals may have access to the

locked storage area.• Do not open shrink-wrapped materials or begin

preparing (applying student labels) until three (3) days prior to testing.

• Save the original boxes for returning special document materials.

• If you need additional materials, please contact the Test Distribution Center at 305-995-3743.

55

School Assessment Coordinator Before TestingCommunicate Testing Policies to Parents and Students Electronic Devices Policy—If students are found with

ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated.

Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.

Student Honor Statement—Prior to testing, students will be asked to acknowledge a Student Honor Statement that reads, “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.” 56

School Assessment Coordinator Before TestingInfrastructure Trial: September 24 – October 3• Simulates a computer-based test using mock test items to test the

vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration.

• Set up the Trial to use all computers scheduled to be used concurrently during the Fall 2012 FCAT/FCAT 2.0 Retake administration.

• Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine network user

capacity and bandwidth requirements– Takes approximately thirty minutes for users to log in, complete the

exercise and submit the test• Schools must complete a brief survey by October 3rd to certify

that the trial was conducted to identify any problems that need to be addressed prior test administration.

57

School Assessment Coordinator Before TestingCreating and/or Updating School User Accounts• School user accounts are necessary to complete the CBT test

activities.• Create or reset your password for each Pearson site (operational and

training center).• Create school user accounts for test administrators in Pearson site

(operational). • Two different school user accounts may be set up:

− Individual accounts for each test administrator Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator The password will be the same for all test administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account.

58

School Assessment Coordinator Before TestingTrain Test Administrators and Proctors• Train all test administrators and proctors, including non-

school-based instructors (e.g., itinerant teachers) and several employees to act as possible alternates.

• Train test administrators in the use of braille materials, as applicable.

• Ensure that test administrators are aware of and have made provisions for the exact accommodations needed for ESE and/or ELL students.

• Review the Test Administrators’ Responsibilities Maintaining Test Security Before, During, and After the FCAT/FCAT 2.0 (Attachment D) in your training packet.

• Test Administrators must be certified educators. 59

School Assessment Coordinator Before TestingProvide instructions for test administrators to handle these circumstances.

• A student has not participated in a practice test session.

• A student has trouble logging in the first time. • A student cannot see the shading on the Test Group

Code screen. • A test administrator does not have a Student

Authorization Ticket for a student. • A Student Name or Florida ID is not correct (e.g.,

misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is

unable (e.g., too ill) to finish the test. • A student Exits the test to finish later and logs out of

the test session. • A student is in the wrong test session.

60

School Assessment Coordinator Before TestingProctors• When testing a large group of students, proctors

MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors for computer-based tests.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible. 61

1-25 students Test Administrator*26-50 students Test Administrator and 1 Proctor51-75 students Test Administrator and 2 Proctors

School Assessment Coordinator Before TestingArrange Practice Test Sessions • Before a student can participate in this computer-based

administration, the student must complete the correct ePAT to learn how to use the computer-based system.

• If a student has previously participated in an ePAT for the subject test he or she will take, the student is NOT required to participate in an ePAT for this administration.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, including accommodated forms, go to www.FLAssessments.com/ePATs.– The technology coordinator will need to download and

install the software.62

School Assessment Coordinator Before TestingPreID File and Test Sessions • PreID file is based on student information as of August 31

Schools may add new students using the Create New Student wizard after September 7, 2012.

• All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS.

• Test sessions were automatically created via the PreID upload. Test sessions are:– RR2-Reading – MRT-Mathematics

Note: An error with cohort year was discovered in the PreID file after the file was uploaded. Affected schools were delivered a list of students that should NOT take the Mathematics Retake test.

63

School Assessment Coordinator Before TestingPreID File and Test Sessions • Print the Session Roster for each test session (RR2-

Reading and MRT-Mathematics)– Compare against school generated list to verify eligibility, and– Verify Student Name and Student Florida ID for accuracy

• Place verified students in new test sessions. • Maintain a list of test sessions to provide to the technology

coordinator to cache test content for all sessions.– Test sessions can be cached a week prior (October 1st) to the

test administration window.• Instructions on how to create a test session and verify

student information are on pages 64-65 of the Fall 2012 manual.

64

School Assessment Coordinator During Testing• Ensure the test sessions have been started in PearsonAccess.• Provide test administrators with additional materials, as

necessary.• Monitor each testing room to ensure that test administration and

test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

• Be available during testing to answer questions from test administrators and to resolve any technical issues.• Technical issues that are not immediately resolved must

be reported to Student Assessment and/or Region ITS staff for support and guidance.

• In PearsonAccess, monitor session status and resume students’ tests, if necessary.

• Arrange for and supervise make-up administrations. 65

School Assessment Coordinator During Testing

Test Session Management

TASK DESCRIPTIONMANUA

L PAGE(S

)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

85

Monitor session details

Keep track of each student’s testing status in PearsonAccess. 86-87

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later. 87-89

66

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

School Assessment Coordinator After Testing• Verify that all distributed secure materials have been returned. Report

any missing materials to your district assessment coordinator and conduct the necessary investigation.

• Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

• In PearsonAccess, stop test sessions and invalidate student tests, if necessary (pages 93-94).• Test sessions must be “stopped” and invalidations must be recorded

in PearsonAccess by October 19.• In PearsonAccess, record accommodations actually used by students

(pages 94-95 in the manual).• Accommodations must be recorded in PearsonAccess by October 19.

• Organize materials and return them to your district assessment coordinator.

• Complete the Fall 2012 Retake School Assessment Coordinator Comment Form at www.FLAssessments.com/FallRetake, and encourage test administrators to complete a form.

67

School Assessment Coordinator After TestingTest Invalidation • A test MUST be invalidated if any of the following circumstances

occurs: A student has an electronic device during testing A student is cheating during testing A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs: A student becomes ill and is unable to finish A student is not allowed the correct amount of time A error occurs in the administration of an accommodation A student works in the incorrect session An error occurs in test administration or procedures A disruption occurs during testing 68

School Assessment Coordinator After TestingTest Invalidation • Remember that the purpose of invalidation is to identify when the

validity of test results has been compromised.

• When a student’s test is invalidated for any reason, record the invalidation in PearsonAccess according to the instructions on pages 93-94 of the Fall 2012 Retake Manual. For paper-based accommodations, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials (PBT).

• More information about test invalidation policies may be found on pages 18-19 of the Fall 2012 Retake Manual.

69

School Assessment Coordinator After Testing

Test Session Management Tasks After Testing

TASK DESCRIPTIONMANUA

L PAGE(S

)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

92-93

Stop test sessionsA test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

93

Invalidate tests Any tests that should not be scored must be invalidated. 93-94

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 94-9570Note: Test sessions must be STOPPED after all students are in “Completed” or “Marked

Complete” status.

The following slides relate to the administration of paper-based tests (regular print or braille), which are only offered as accommodations for students who have such accommodations identified in their IEPs or Section 504 plans.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

71

Paper-Based Tests (PBT)

PBT Materials Needed for Testing

• Test Documents FCAT Mathematics Retake Test and Answer Books FCAT 2.0 Reading Retake Test and Answer Books

• Reference Sheets – packaged in packs of 5 and 20 and shipped with test materials

• Calculators

72

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the Fall 2012 Retake Manual and on PearsonAccess and posted at www.FLAssessments.com/FallRetake.

• The form must be maintained as test materials are handled before, during, and after testing.

• A certified educator must be present at all times that test materials are handled directly.

73

PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit.• Packing list will indicate the number ranges assigned to

each school.• Written documentation of the number ranges must

be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

74

PBT Sample Student Grid Sheet

75

PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See page 16 of the manual for circumstances when the bubble should be gridded.

• If a “Do Not Score” (DNS) bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

76

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number.

• If the student name, Florida ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

77

PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator1. Verify that all distributed secure materials have been returned. Notify your district

assessment coordinator immediately if any secure materials are missing. 2. Check for and remove any stray reference sheets from the test and answer books. 3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been gridded and that

the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the

document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the

DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

6. Use the cover sheets to separate test materials for return.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results. 78

PBT School Assessment Coordinator After Testing

Complete Document Count Forms1. Verify that all documents from make-

up sessions are included. 2. Do not copy blank count forms;

however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

79

PBT School Assessment Coordinator After Testing

Paper Bands• Each document type must be banded separately. You may

use more than one paper band per document type, if necessary.

• Documents for each special program (FLVS Full-Time High School or Miami-Dade Online Academy), if applicable must be banded separately.

• Complete all fields on the paper band.

80

PBT School Assessment Coordinator After Testing

81

Package Materials for ReturnPrepare the following types of boxes for return to your district

assessment coordinator (as appropriate):• RED labeled boxes – All TO BE SCORED Materials (regular

print paper-based tests)• WHITE labeled boxes – TO BE SCORED Special

Documents (Braille), if applicable• YELLOW labeled boxes – All NOT TO BE SCORED

Materials, including Braille Not To Be Scored materials• District Assessment Coordinator ONLY boxes (no label)

82

PBT TO BE SCORED Test and Answer Books Packaging Diagram

83

PBT Special Documents (Braille) Packaging Diagram

PBT: NOT TO BE SCOREDNot To Be Scored materials (Yellow-labeled) boxes• Test and answer books (unused preidentified and

non-preindentifed).• Reading Passage Booklets (CBT only), (used and

unused)• Defective documents with DNS bubbles gridded.• Special document (Braille) materials (unused) and

any special documents with DNS bubbles gridded.• Note: No special order is required.

84

District Assessment Coordinator Only Box

85

TEST MATERIALS INCLUDED LABEL COLOR

FCAT/FCAT 2.0 Reading and Mathematics Retakes

• Original Administration Record / Security Checklist or school’s developed form

• Chain of Custody Form (PBT only)• Original Security Logs• Original Seating Charts• CBT Worksheets (used and unused)• Reference Sheets (used and unused)• CBT Work Folders (used and unused) • Session Rosters • Seal Codes • School Procedural Checklist (FM-6927)

No Return Label – Mark Box “District Coordinator

ONLY”

Keep copies of documentation for your records.

Return Schedule

86

RED -“To Be Scored”(Regular Print)and WHITE -“To Be Scored” (Braille)YELLOW- “Not To Be Scored”(including Braille “Not to be Scored” materials)

Senior High Schools and Alternative Centers: Hand-deliver all “To Be Scored” and “Not To Be Scored” FCAT Reading 2.0 and Mathematics Retake Paper-Based Accommodations to the Test Distribution Center (TDC) on:

Wednesday or Thursday, October 17-18

District Assessment Coordinator Only Box

Senior High Schools and Alternative Centers: Hand-deliver to TDC the District Assessment Coordinator Only Box on:

Tuesday – Thursday, October 23-25 Adult Centers Only: Hand-deliver to TDC ALL FCAT/FCAT 2.0 Retake materials (including calculators) on October 23-25, 2012.

Note: Test materials may be returned earlier than the designated date if testing is completed.

Comment Forms

87

• After testing, test administrators, school assessment coordinators, technology coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake.

• Thank you for your valuable feedback!

Pearson Support and PearsonAccessContact Pearson Support

• Phone Number: 1-877-847-3043• E-mail: Florida@support.pearson.com

Appendix C in the Fall 2012 Retake Manual provides the following information:• PearsonAccess

User Accounts− FDOE distributed instructions for setting up user accounts to district

assessment coordinators. Browser requirements Logging in for the first time Resetting passwords

• Training Center Test Setup Exercise 88

Contact Information

Student Assessment and Educational Testing Maria C. Bruguera, Director I

Email: mbruguera@dadeschools.net or Mara Ugando, Staff Specialist

Email: mugando@dadeschools.net305-995-7520

Infrastructure and System SupportRoly Avila, Supervisor

Email: ravila@dadeschools.net89