spring 2015 computer-based end-of-course and retake assessments training materials fcat 2.0 reading...

Spring 2015Computer-Based End-of-

Course and Retake Assessments

Training MaterialsFCAT 2.0 Reading RetakeFCAT Mathematics Retake

Algebra 1 Retake EOCBiology 1, Civics, U.S. History EOC

Test Coordinator Training1

Overview

These training materials are based on the Spring 2015 Computer-Based End-of-Course and Retakes Test Administration Manual and are available at www.FLAssessments.com/Spring2015.

2

Overview

• These training materials are designed to highlight important information regarding test administration policies and procedures.

• There are separate training materials for the Spring 2015 FCAT 2.0 Grades 5 and 8 Science tests.

• Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3

Test Administration Manual

4

Scripts and instructions for administering computer-based tests (CBT) are included in this manual.

Scripts and instructions for administering computer-based and paper-based accommodations are located at www.FLAsessments.com/Spring2015.

Test AdministrationSchedule

Spring 2015 Scheduling

5

Test AdministrationSchedule• The FCAT 2.0 Reading Retake must be conducted over two days.

Students have half of a typical school day to complete Session 1 and half of a typical school day to complete Session 2. Students MUST complete Session 1 before beginning Session 2, even for make-up administrations.

• The FCAT Mathematics Retake is untimed; however, testing must not extend beyond the end of a school day.

• For the Algebra 1 Retake, Biology 1, U.S. History EOC Assessment administrations, any student not finished by the end of the 160-minute test session may continue working; however, testing must be completed within the same school day.

• Since the testing windows allow for multiple test sessions to be scheduled throughout the designated weeks, it is possible to reassign absent students to an existing session scheduled later in the week rather than specifying make-up days.

• Any deviation from this schedule requires written approval from FDOE prior to implementation.

6

What’s New

TestNav 8• Beginning with the Winter 2014 administration, all

computer-based FCAT, FCAT 2.0, and NGSSS EOC assessments will be administered using the TestNav 8 platform. Please see www.FLAssessments.com/TestNav8 for technical specifications and resources for this new platform.

• Some features that were previously accommodations are now available for all students in the TestNav 8 platform. These features include color contrast, increase/decrease text size, and zoom. A magnifier tool and line reader tool are also available for all students. 7

What’s New

TestNav 8 (cont.)• The login information on Student Authorization

Tickets and the Session Roster has been updated to reflect the Sign In screen in TestNav 8.

• The term Login ID has been changed to Username and the term Test Code had been changed to Password.

8

What’s New

Accommodations• Separate accommodated forms for text-to-speech and

masking are available in the TestNav 8 platform for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

• Paper-based test materials (regular print, large print, braille, one-item-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Districts are no longer required to submit unique accommodations requests for paper-based large print and one-item-per-page accommodations but must submit confirmation of student eligibility for all paper-based accommodations to FDOE.

9

What’s New

Accommodations (cont.)• Accommodations are no longer required to be

recorded in PearsonAccess for computer-based tests. However, for students testing with paper-based materials, accommodations still must be recorded on student grid sheets.

• Schools must maintain records of accommodations provided and accommodations used with their required administration information.

10

What’s New

Document Count Form• For Spring 2015 and Summer 2015 administrations of

FCAT, FCAT 2.0, and NGSSS EOC assessments, there is one combined Document Count Form that should be completed and returned with packaged TO BE SCORED materials according to the instructions in the School Assessment Coordinator Responsibility After Testing section of the manual.

• Note that any EOC TO BE SCORED materials returned with the Winter 2014–Spring 2015 EOC Document Count Form will still be processed accurately for this administration.

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What’s New

Electronic Practice Assessment Tools (ePATs)

• All students must participate in an ePAT session prior to this administration to familiarize themselves with the different features of the TestNav 8 testing platform.

• Students who previously participated in a TestNav 8 ePAT for the subject test they are scheduled to take do not have to participate in an ePAT session for Spring 2015.

• The ePATs (accommodated and non-accommodated) and scripts for administering ePATs are posted separately at www.FLAssessments.com/ePATs.

• Students should be made aware that they can access ePATs on their own at this location.

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http://www.flassessments.com/ePATs

What’s New

Technology Coordinator Resources• Information and instructions for technology

coordinators to follow before, during, and after testing are now provided at www.FLAssessments.com/TestNav8.

• Technology coordinators must familiarize themselves with all information at this site prior to the beginning of test administration.

13

What’s New

Universal Agreements for 2014–2015 Statewide Assessments• School assessment coordinators, test administrators,

proctors, and any other school personnel who have received appropriate training in the administration of Florida’s statewide assessments and who have already signed Test Administration and Security Agreements for the 2014–2015 school year are not required to sign a new agreement for this administration.

• Test administrators who have already signed a Test Administrator Prohibited Activities Agreement for the 2014–2015 school year are not required to sign a new agreement for this administration. 14

Reminders

Required Administration Information• The list of required administration information has been

updated to include both the accommodations provided to students and the accommodations used by students during the test administration. This information may be recorded on the Session Roster.

• If a student chooses not to use an accommodation that is provided, the accommodation should not be recorded on the student grid sheet.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used.

• The blank Administration Record/Security Checklist includes fields for recording both accommodations provided and accommodations used.

15

Reminders

Students’ Retake Status• Districts and schools no longer need to provide

students’ retake status for EOC assessments when entering a student through the PreID process or the New Student wizard.

• Pearson will track the retake status for students using EOC history files.

• If a student has a previous score or test attempt on file for the subject test he or she takes, that student will be flagged as a retake student.

16

Reminders

Updates to Student Profiles • Incorrect student profiles in PearsonAccess that

were created via the New Student Wizard may be updated before or after the student tests.

• The district assessment coordinator can submit a request by calling Pearson Customer Support at 877-847-3043.

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Reminders

Accommodated Scripts and Instructions• Scripts and instructions for administering paper-

based accommodations (regular print, large print, braille, one-item-per-page) and accommodated computer-based test forms are located at www.FLAssessments.com/Spring2015.

• It is important that school personnel who will administer paper-based and computer-based accommodations familiarize themselves with the appropriate scripts and instructions before testing.

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Reminders

CBT Worksheets• For students taking the computer-based FCAT 2.0

Reading Retake, U.S. History EOC, and/or Civics EOC Assessments, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool.

• The worksheet is an 8½” × 11” page (located in Appendix D of the manual and PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

• Used worksheets must be handled as secure materials and packaged in the District Assessment Coordinator ONLY box after testing.

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Reminders

To Be Scored Materials• Due to the amount of time needed to process TO BE

SCORED paper-based test materials, these materials must be returned for scoring on an accelerated schedule that has been provided to the district assessment coordinator.

• Student results for paper-based tests returned after the established pickup dates will be included in late reporting.

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Reminders

Chain of Custody Form• Schools are required to maintain a Test Materials Chain

of Custody Form, located in Appendix D and at www.FLAssessments.com/Spring2015.

– Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room.

– Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator. 21

Reminders

Test Security Policies and Procedures• Per Florida State Board of Education Rule 6A-10.042, FAC,

and Test Security Statute, s. 1008.24, F.S. (see Appendix C of the manual), district and school personnel are required to maintain test security before, during, and after testing.

• Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification.

• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual, read the Statute and Rule in Appendix C, and then sign a Test Administration and Security Agreement.

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Reminders

Test Administrator Policies• ALL test administrators must be certified educators.• Test administrators are required to sign a Test Administrator

Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document.

• The Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators.

• School assessment coordinators must file the signed forms with their signed security agreements.

• Test administrators must NOT administer the assessments to their family members.

23

Reminders

Electronic Devices• Students may not have any electronic devices

(except an approved calculator, if applicable) at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them.

• If a student is found to be in possession of ANY electronic devices during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

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Reminders

Leaving Campus• If a student begins a test and leaves campus

without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy.

• If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day.

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Reminders

Marking Tests CompleteStudent tests should only be Marked Complete in one of the following circumstances:• A student had to leave the test (e.g., due to

illness) and will not finish the test. (After the test is marked complete, school personnel must invalidate the test.)

• A student finished the test but exited instead of submitting the test, and the test should be scored.

• As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

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Reminders

The following forms and materials for this administration can be found at www.FLAssessments.com/Spring2015:

L Test administration manualL Scripts and instructions for administering accommodated

computer-based test forms (text-to-speech, masking)L Scripts and instructions for administering paper-based

accommodations (regular print, large print, one-item-per-page)

L Braille scripts and instructionsL Student tutorialsL Forms to report test irregularities/security breaches and

missing materialsL Training materialsL Comment forms

27

Reminders

The following resources for this administration can be found at www.FLAssessments.com/Spring2015:

L Blank Administration Record/Security ChecklistL Security LogL Test Administrator Prohibited Activities AgreementL Test Materials Chain of Custody FormL Test Administration and Security AgreementL Materials Return ListL Reference sheet and periodic tableL Parent/guardian lettersL CBT worksheetL Checklists for district and school personnel to reference

before, during, and after testing 28

Glossary of Terms

PearsonAccesswww.pearsonaccess.com/fl

• A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.

• Verify that you are working in the correct test administration each time you log in.

• Link to support materials: www.FLAssessments.com/Spring2015.

• PearsonAccess will time out after 14 minutes of inactivity.

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Glossary of Terms

• Accessed from the Training Center tab on the PearsonAccess Home page.

• Provides an opportunity toL Practice PearsonAccess tasks.

L Manage the Infrastructure Trial in preparation for testing.

• Requires a username and password (separate from operational site).

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PearsonAccess Training Center

Glossary of Terms

TestNav 8 (TestNav)

• Platform that Florida uses for FCAT, FCAT 2.0, and NGSSS EOC computer-based statewide assessments.

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Glossary of Terms

Proctor Caching• A process of loading test content locally on a computer at the

school or district level.• Does not require a separate caching server and can run on

any workstation on the network that meets specified requirements.

• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/NGSSS EOC computer-

based testing in Florida.• Software and instructions for proctor caching are available at

www.FLAssessments.com/TestNav8.32

Pearson Customer Support and PearsonAccess

Contact Pearson Customer Support at:

• 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET)

• [email protected]

Appendix B in the Spring 2015 CBT Manual provides the following information:

• PearsonAccessLUser accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.)LBrowser requirementsLLogging in for the first timeLResetting passwords

• Training CenterLTest Setup Exercise 33

Students to be Tested

Reading Retake• The following students are eligible to participate in this Reading

Retake administration:– Retained Grade 10 or Grades 11–Adult (AD) regular high school

students who have not yet passed the Grade 10 FCAT 2.0 Reading test

– Students who enrolled in Grade 9 prior to the 2009–2010 school year but have not yet passed the Grade 10 FCAT Reading test. Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.

• Students who entered Grade 9 in 2013–2014 and beyond are required to pass the Grade 10 English Language Arts (ELA) Florida Standards Assessment (FSA) that will first be administered in Spring 2015.

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Mathematics Retake• The following students are eligible to participate in this Mathematics

Retake administration:– Students who entered Grade 9 in the 2009–10 school year or

earlier, are pursuing a standard Florida high school diploma, and have not yet passed Grade 10 FCAT Mathematics or obtained a concordant score on the ACT or SAT in order to fulfill the graduation requirement.

• The FCAT Mathematics Retake will be administered for the last time in Spring 2015. Students who still need to pass the Grade 10 FCAT Mathematics after Spring 2015 must earn a concordant score on the ACT or SAT.

• Students who entered Grade 9 in the 2010–2011 school year and beyond do NOT take the FCAT Mathematics Retake.

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Algebra 1 RetakeThe following students are eligible to participate in this Algebra 1 Retake EOC Assessment administration:

• Students who need to retake the assessment for graduation purposes• Students who have not yet taken the assessment to be averaged as 30% of

their course grade• Students who are in grade forgiveness programs and wish to retake the

assessment to improve their course grade

This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses:

• Algebra 1 – 1200310

• Algebra 1 Honors – 1200320

• Algebra 1-B – 1200380

• IB Middle Years Program Algebra 1 – 1200390

• Pre-AICE Mathematics – 1209810 36


Biology 1The following students will take the Biology 1 EOC Assessment:• All students enrolled in and completing one of

the following courses:

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– Biology 1 – 2000310

– Biology 1 Honors – 2000320

– Pre-AICE Biology – 2000322

– Biology Technology – 2000430

– Pre-IB Biology 1 – 2000800

– IB Biology 1 – 2000805

– IB Middle Years Program Biology – 2000850

– Integrated Science 3 – 2002440

– Integrated Science 3 Honors – 2002450

– AP Biology (if taken to satisfy the high school Biology 1 graduation requirement) – 2000340


Biology 1 (cont.)

The following students are eligible to participate in the Biology 1 EOC Assessment administration:• Students who need to earn a passing score for a standard

diploma with a scholar designation

• Students who have not yet taken the assessment to be averaged as 30% of their course grade

• Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade

• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

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CivicsThe following students will take the Civics EOC Assessment:• All students enrolled in and completing one of the following

courses:

– M/J Civics – 2106010– M/J Civics – 2106015– M/J Civics & Career Planning – 2106016– M/J Civics, Advanced – 2106020– M/J Civics, Advanced – 2106025– M/J Civics, Advanced & Career Planning – 2106026– M/J IB MYP Civics Advanced – 2106027– M/J IB MYP Civics Advanced & Career Planning – 2106028– M/J Civics and Digital Technologies – 2106029– M/J U.S. History & Civics – 2100045 39


Civics (cont.)

The following students are eligible to participate in the Civics EOC Assessment administration:• Students who have not yet taken the assessment to be

averaged as 30% of their course grade


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U.S. HistoryThe following students will take the U.S. History EOC Assessment:• All students enrolled in and completing one of the following

courses:

– United States History – 2100310– United States History Honors – 2100320– Visions and Countervisions: Europe, U.S. and the World from

1848 – 2100390– Visions and Countervisions: Europe, U.S. and the World from

1848 Honors – 2100480

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U.S. History (cont.)

The following students are eligible to participate in the U.S. History EOC Assessment administration:• Students who need to earn a passing score for a standard

diploma with a scholar designation

• Students who have not yet taken the assessment to be averaged as 30% of their course grade


• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

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Special Program Students• Make arrangements to test special program students

(Home Education, Virtual School, McKay Scholarship, FTC Scholarship).

• Ensure that these students are tested under the correct school number, according to the chart on page 5 of the manual.

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English Language Learners (ELLs)• All ELLs participate in statewide assessments.

– If an ELL first enrolled in a U.S. school less than one year ago AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from the FCAT 2.0 Reading Retake administration.

– Exempt ELLs must participate in the Reading section of the English proficiency assessment or they will be counted as “not assessed,” and this will impact the participation rate calculation.

• All ELLs who complete the applicable courses are expected to participate in the EOC assessments no matter how long these students have been enrolled in a U.S. school.

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Students with Disabilities• Students with disabilities participate in the statewide

assessment program by taking one of the following:

L FCAT/FCAT 2.0/EOC assessment without accommodations,

L FCAT/FCAT 2.0/EOC assessment with accommodations, or

L Florida Alternate Assessment.• All determinations regarding participation in the

statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations. 45


Private School Students• Private school students may participate in the

NGSSS EOC assessments.• Instructions for setting these students up for testing

in PearsonAccess or packaging their materials for return are included in the Spring 2015 CBT Manual.

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PreID Labels

Before applying PreID labels to student answer documents:• Verify that the student is still enrolled and will be tested.• Verify the information on the PreID roster against the

school’s student information database.• FIVE elements MUST be correct on a student PreID label:

– Student name– Student ID number– District number– School number– Grade level

• Destroy labels in a secure manner if ANY of this information is incorrect.

• If any other preidentified information (e.g., date of birth) is incorrect, use the label and report the incorrect information to the school or district student information database manager after testing has been completed.

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PreID Labels

• Affix the label on the box in the lower left corner of the student grid sheet.

• Do not remove labels once they have been affixed.• Do not place a label over another label.

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PreID Labels

• If the student name, student ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document.

• The test administrator must grid the DNS bubble on a book that contains an incorrect label and return it with all other NOT TO BE SCORED materials.

• The test administrator must then grid the correct student information on the replacement document.

• If any student information is missing from a student label that has been affixed to a test and answer book, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.

• Do not use a preidentified document for any student other than the student for whom it is preidentified. 49

Test Security

Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.

Examples of prohibited activities include the following:• Reading or viewing the test items before, during, or after testing• Revealing the passages or test items• Copying the passages or test items• Explaining or reading test items for students• Changing or otherwise interfering with student responses to test

items• Copying or reading student responses• Causing achievement of schools to be inaccurately measured or

reported 50

Test Irregularities/Security Breaches

• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.

• For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified.

• District assessment coordinators should submit the report through FDOE’s ShareFile site (fldoe.sharefile.com), using the process outlined in the manual.

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Proctors

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When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

*FDOE strongly recommends the use of proctors in all testing rooms, even those with 25 or fewer students.

1–25 students Test Administrator*

26–50 students Test Administrator and 1 Proctor

51–75 students Test Administrator and 2 Proctors

Missing Materials

• Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Student Authorization Ticket, used work folder, Session Roster) to the district assessment coordinator immediately.

• Within 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include:

− The nature of the situation

− The time and place of the occurrence

− The names of the people involved

− Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Forms, etc.)

− A description of the communication between the district assessment coordinator’s office and school personnel

− How the incident was resolved

− What steps are being implemented to avoid future missing materials53

Missing Materials

• Schools should submit completed reports to the district office, and district assessment coordinators should then submit reports to FDOE.

• A form to report missing materials can be found at www.FLAssessments.com/Spring2015.

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Test Invalidation

• District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• If a situation described in the Test Invalidation Policies and Procedures section on pages 26–27 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

• Instructions for how to invalidate tests in PearsonAccess can be found on pages 141–142 of the Spring 2015 CBT Manual.

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Test AdministratorBefore TestingChecklist Read the test administration manual. Read the Test Administration Policies and Procedures and

Appendix C of the manual, then sign the Test Administrator Security Agreement.

Read and sign the Test Administrator Prohibited Activities Agreement.

Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.

Ensure you have a form to collect required administration information during testing.

Prepare a Security Log and a seating chart to be used in your testing room.

Make copies of the Do Not Disturb sign, the Electronic Devices sign, and the Session signs (if applicable) to post prior to testing. 56

Test AdministratorBefore TestingChecklist Receive your test group codes from your school assessment

coordinator. Prepare and assemble all materials needed for test

administration. Ensure that students and their parents/guardians understand

the testing policies prior to the first day of testing. If you are administering tests to students who require

accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.

Ensure that you are familiar with how to open TestNav to the Sign In screen for each student computer prior to testing.

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Test Administrator Before Testing

• Sign and return a Test Administration and Security Agreement, which indicates that you:− Have received training− Have read the Test Security Statute and State Board Rule− Have read all applicable portions of the test administration

manual− Understand and agree to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Form

58


Conduct Practice Test (ePAT)• Prior to administering each computer-based assessment,

conduct a practice test based on instructions from your school assessment coordinator.

• For each practice test, you will need the appropriate practice test script located at www.FLAssessments.com/ePATs.

• Students who will test using accommodated computer-based forms (text-to-speech, masking) must practice using the accommodated ePAT.

• Work folders will not be provided for the Algebra 1 EOC Retake, Biology 1 EOC, or FCAT Mathematics Retake practice tests. Instruct students to bring their own scratch paper and pencils/pens.

• If your school will provide CBT Worksheets for the FCAT 2.0 Reading Retake, Civics EOC, or U.S. History EOC assessments, students may use scratch paper during the practice test.

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http://www.flassessments.com/ePATs

Test AdministratorBefore Testing

Prepare the Room for Testing• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks.

• Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins.

• Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator. 60


Prepare the Room for Testing (cont.)• When you arrive on the day of testing, open each student

workstation in the testing room to the student Sign In screen as indicated in the script, but do not sign in for students.

• Display the student comment form URL on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing (www.FLAssessments.com/Spring2015StudentComment Form).

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator during testing without leaving the room unattended. 61


Test Materials Needed (as applicable):• Test Administration Manual • Pencils/Pens• Watch or Clock • Security Log• Do Not Disturb Sign • Electronic Devices Sign • Session Signs • Cover Sheets• Student Authorization Tickets • Session Rosters• Test Group Code • Seal Code• Paper-Based Test Materials• Reading Passage Booklets• Work Folders• CBT Worksheets• Calculators• Reference Sheets and Periodic Tables

62


Spring 2015 CBT Manual• You will need the Spring 2015 Computer-Based End-of-

Course and Retakes Test Administration Manual to read the test administration script(s) to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• The scripts and instructions for the administration of accommodated computer-based test forms (text-to-speech, masking) and paper-based accommodations are located at www.FLAssessments.com/Spring2015.

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64

Session Roster• School assessment coordinators will provide a Session

Roster (CBT only), which includes the following information:

− Test Administration− Session Name− Test to be Administered− Password − Student Names− Student ID Numbers− Student Birth Dates− Class Information

− Test Form/Form Group Type

− Usernames− Blank space to record

attendance and accommodations information

• Session Rosters may be used to record required administration information.


Session Roster (cont.)

Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

65


Required Administration InformationRecord the following required information on your Session Roster or Administration Record/Security Checklist:

• Students assigned to the room• Attendance information• Accommodations provided to students• Accommodations used by students• Test group code• Unique security number of secure documents assigned to

each student (paper-based accommodations only)• Signatures of test administrator and school assessment

coordinator• Dates and times for when secure materials are received and

returned66


Required Administration Information (cont.)

• The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

• If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded on the student grid sheet.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used. 67


Seating Chart• An accurate seating chart must be maintained for each

testing room for each test session. Seating charts should record the following information:− Room name/number− Subject− Student names and their location in the room during testing− Direction students are facing− Date− Starting and stopping times− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)− Laptops/mobile devices assigned to students (if applicable)

68


Seating Chart (cont.)• If students are moved to a new location or the seating

configuration changes during testing, a new seating chart must be created.

• If conducting computer-based testing on laptops or other mobile devices, record which devices students are testing on so that student responses can be recovered, if necessary.

69


Student Authorization Tickets• For the test, each student needs a username and password,

which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Student Authorization Tickets (cont.)

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Test Group Code• A test group code is a unique four-digit number used as a

security measure to identify a group of students tested together.

• The same test group code should be used for both sessions of the FCAT 2.0 Reading Retake.

• Each testing room must use a different test group code.• Students will enter the test group code before beginning

the test, as indicated in the scripts.• Your school assessment coordinator will provide you with

a test group code.• If students are absent for a test session, a different

unique code must be used for each make-up session.• The code must be recorded on the required

administration information and on each seating chart.

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Seal Code• A seal code is a unique four-

digit number used to allow students to access Session 2 of the FCAT 2.0 Reading Retake after they have completed Session 1.

• Seal codes are provided in PearsonAccess.

• All students in a test session will have the same seal code.

• Do not provide seal codes to students until instructed to do so in the Session 2 script.

• Because seal codes enable access to the test, they are secure information.

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Security Log

74

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.


Work Folders• The Florida Computer-Based Testing Work Folder is a piece of

yellow 11” x 17” paper folded in half with graph paper printed on the back cover.

• For the FCAT Mathematics Retake, Algebra 1 EOC Retake, and Biology 1 EOC assessments, work folders are provided for students to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders must be distributed to students at the beginning of each test session.

• Ensure that students have enough desk space to use their folders.

• Collect all work folders when students finish testing before they leave the testing room, and return folders to your school assessment coordinator.

• Used work folders are secure materials.

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Test AdministratorBefore TestingCBT Worksheets• If schools choose to provide them, students taking the

computer-based FCAT 2.0 Reading Retake or U.S. History or Civics EOC assessments may use a CBT Worksheet to make notes rather than using the CBT notepad tool.

• The worksheet is an 8½” x 11” page (located in Appendix D and PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

• If your school is providing copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment.

• Students must have enough desk space to use their worksheets.• Collect all worksheets when students finish testing before they

leave the testing room, and return worksheets to your school assessment coordinator.

• Used worksheets are secure materials.76


Reading Passage Booklets• Reading Passage Booklets will be provided for eligible students

taking the computer-based Reading test who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials.

77


Four-Function Calculators• The computer-based FCAT Mathematics Retake, Algebra

1 Retake EOC, and Biology 1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script.

• Your district should have an adequate supply of approved four-function calculators provided by the FDOE. No other calculators may be used.

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Reference Sheets and Periodic Tables• Reference sheets and periodic tables are provided in an online

format only for CBT testers; however, schools may provide hardcopy reference sheets or periodic tables to students.

• Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix D of the manual (also available at www.FLAssessments.com/Spring2015).

• If your school will provide hardcopy reference sheets or periodic tables to students, check each copy before distributing to students and follow the instructions in the administration scripts.

• Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials and should be distributed to students as indicated in the administration scripts.

• Once students complete the test session, the test administrator should collect all reference sheets and periodic tables.

• Used reference sheets and periodic tables are secure materials.

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Additional items• Pens and/or pencils

– Ensure each student has a pen or pencil to sign his or her authorization ticket and make notes or work the problems during testing

– Students taking paper-based tests must use No. 2 pencils• Clock or watch• Signs (Appendix D)

L Do Not Disturb Sign—display on all entrances

L Electronic Devices Sign—display where it will be visible to all students in the testing room

L Session Signs—display where it will be visible to all students• Cover Sheets (Appendix D)

L Use cover sheets to separate TO BE SCORED and NOT TO BE SCORED paper-based materials.

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Communicate Testing Policies to Students and Parents/Guardians• Electronic Devices Policy—If students are found with ANY

electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Students and parents/guardians should be made aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

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Communicate Testing Policies to Students and Parents/Guardians (cont.)• Testing Rules Acknowledgment—Prior to testing, students will be

asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking computer-based test show that they have read the statement by clicking a radio button; in a paper-based test, a signature line appears below the statement.

• Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not reveal details about the test items to anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, your test will be invalidated.” Please make sure that students understand this policy prior to testing, and remind them that discussing the items includes any kind of electronic communications, such as texting, emailing, or posting to blogs or social media websites, etc. 82


Accommodations• Appendix A of the Spring 2015 CBT Manual provides

information concerning allowable accommodations for students with disabilities and for ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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Test AdministratorDuring TestingChecklist Maintain your seating chart and record of required

administration information.

Ensure the proctors and anyone who enters your room for the purposes of monitoring the test sign the Security Log for your testing room.

Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

After students have completed the test, assist them with accessing the student comment form, located at www.FLAssessments.com/Spring2015StudentCommentForm.

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Test AdministratorDuring Testing

Supervise Test Administration While students are working, ensure that students: • Have cleared the area around their workstations of all

materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, worksheets, reference sheets, periodic tables, and, for the FCAT 2.0 Reading Retake, Reading Passage Booklets.

• Check the Testing Rules Acknowledgment box and enter the correct test group code.

• Do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them.

• Do not talk to other students or make any disturbance.• Are working independently.• Are working in the correct test.

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Test AdministratorDuring Testing

Supervise Test Administration (cont.)• It is not appropriate to use cell or classroom phones, grade papers,

or work on the computer during testing.• While you may encourage students to continue working, you may

not talk with them about test items or help them with their answers.

• If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues. The student will need to be resumed in PearsonAccess before logging back in.

• If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time has elapsed, you may encourage them to go back and check their work.

• As students complete the test, assist them with accessing the student comment form, as needed.

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Test AdministratorAfter TestingChecklist

Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files.

Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.

Report any missing materials and/or test irregularities to your school assessment coordinator.

Organize materials and return them to your school assessment coordinator (see page 104 in the Spring 2015 CBT Manual).

Complete the appropriate comment form at www.FLAssessments.com/Spring2015.

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School Assessment CoordinatorBefore Testing Checklist

Read the test administration manual. Read the Test Administration Policies and Procedures and

Appendix C, then sign the Test Administration and Security Agreement.

Train your test administrators and proctors, and ensure they sign a Test Administration and Security Agreement.

Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement.

Receive test materials from your district assessment coordinator.

Maintain an accurate Test Materials Chain of Custody Form at your school.

Inventory materials within 24 hours and report any missing materials or request additional materials immediately.

Communicate the process for collecting required administration information to test administrators.

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School Assessment CoordinatorBefore Testing Checklist

Distribute test group codes to test administrators. Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test

sessions. If any students who require accommodations are testing at

your school, discuss how accommodations will be provided with test administrators.

Verify student information and create test sessions. Print and distribute Session Rosters, seal codes, and Student

Authorization Tickets on the day of test administration. Make arrangements to test any special program students

who may be testing at your school.89

School Assessment CoordinatorBefore Testing

Receive and Prepare Test Materials• You will receive the following materials, as appropriate for

your school:– School Boxes (test materials—contents listed on page 106 of

the Spring 2015 CBT Manual)– Special Document Kits

• If your school is providing hardcopy CBT Worksheets, reference sheets, or periodic tables, make a sufficient number of copies for all students taking the assessments. Each copy must be carefully checked against the original.

• Save the original boxes for returning TO BE SCORED special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator.

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Maintain Security• Inventory the contents of your boxes within 24

hours of receipt and report missing materials immediately.

• Keep materials secure at all times.• Maintain the Test Materials Chain of Custody Form

at all times.• No more than three people should have access to

the locked storage area.• Do not open shrink-wrapped materials or begin

preparing materials (applying student labels) more than one week prior to testing.

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School Assessment Coordinator Before Testing

Train Test Administrators and Proctors• You are responsible for training all test administrators

and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

• Test administrators must be certified educators.

• Test administrators who will administer the test to students using large print, braille, and one-item-per-page materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

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Arrange Practice Test Sessions • Schedule and arrange practice tests (ePATs) as

described in the Spring 2015 CBT Manual. • Before a student can participate in a computer-based

administration, the student must complete the correct ePAT(s) to learn how to use the computer-based system.

• For more information about ePATs, practice test content, and scripts for administering the ePATs, go to www.FLAssessments.com/ePATs.

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Arrange Practice Test Sessions (cont.)• Students who require accommodated CBT forms (e.g.,

text-to-speech, masking) must complete a practice test for the specific accommodated form or form combination they will use during testing.

• Accommodated practice forms and scripts are available at www.FLAssessments.com/ePATs.

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Create Test Sessions• Your district may have created test sessions automatically

via the PreID file upload. If your district created test sessions through the PreID file upload, you will see these sessions when you log in to PearsonAccess.

• If your district did not create test sessions during the PreID file upload, you will need to create test sessions before you can verify student information.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 113–114 of the Spring 2015 CBT Manual.

95

School AssessmentCoordinatorDuring Testing Checklist

Ensure that test sessions have been started in PearsonAccess.

Provide test administrators with additional materials, as necessary.

Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.96

School Assessment CoordinatorAfter Testing Checklist

Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs, and file the copies.

In PearsonAccess, stop test sessions, and invalidate student tests (if necessary).

Organize materials and return them to your district assessment coordinator.

Complete the appropriate comment form at www.FLAssessments.com/Spring2015, and encourage test administrators to complete a form. 97

School Assessment CoordinatorAfter Testing

Organize and Return Materials• Store any handheld calculators as instructed by your district

assessment coordinator.• Store Student Authorization Tickets and Session Rosters until

results are reported for this administration, and then destroy them as directed by your district assessment coordinator.

• Follow your district assessment coordinator’s instructions for securely storing, destroying, recycling, or returning UNUSED CBT Worksheets, work folders, reference sheets, periodic tables, and printed seal codes.

• USED CBT Worksheets, work folders, references sheets, and periodic tables are secure materials and must be returned to your district assessment coordinator.

• File the signed Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

• If applicable, follow return instructions for TO BE SCORED and NOT TO BE SCORED materials on pages 143–155 of the Spring 2015 CBT Manual.

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School Assessment CoordinatorAfter Testing

Organize and Return Materials (cont.)• Ensure that the following materials are packaged in your District

Assessment Coordinator ONLY box (along with any other ancillary materials, such as reference sheets and periodic tables, that your district assessment coordinator has asked you to return in this box):

– Test administration manuals– Unused paper bands, unused Document Count Forms, and

unused labels– Original records of required administration information– Original Security Logs– Original seating charts– Original Test Materials Chain of Custody forms– Used and unused CBT Worksheets– Used and unused work folders– Used and unused reference sheets– Used and unused periodic tables

99

Technology CoordinatorBefore TestingChecklist Read the documentation available at

www.FLAssessments.com/TestNav8, as well as the relevant portions of the test administration manual and any local directions you have been given.

Read the Test Administration Policies and Procedures and the Florida Test Security Statute and Rule in Appendix C of the Spring 2015 CBT Manual, and sign the Test Administration and Security Agreement.

Ensure all workstations and devices meet the minimum requirements posted at www.FLAssessments.com/TestNav8.

Ensure all student workstations and devices have successfully loaded the Infrastructure Trial.

Meet with the school assessment coordinator to discuss this computer-based administration and to walk through test administration procedures.

Discuss and implement plans for handling possible technical interruptions during testing. 100

Technology CoordinatorBefore TestingChecklist Run the TestNav System Check to determine the amount of

bandwidth needed for testing. Evaluate the testing locations in the school to ensure

availability of sufficient electrical outlets and network jacks. Ensure appropriate security protocols are used. Ensure you are aware of the applications that must be disabled

prior to testing. Confirm that the computers used for test administration have

the appropriate required version of a standard Internet browser based on the operating system and that the pop-up blocker is disabled (see Appendix B of the Spring 2015 CBT Manual).

Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall.

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Technology CoordinatorBefore TestingChecklist Ensure that any proxy servers have been checked to confirm

that the appropriate URLs are not blocked. Confirm that Internet content filters are configured to allow the

specific URLs required for administering computer-based tests. Ensure Proctor Caching computers have been set up properly. Ensure a printer is available for printing the Student

Authorization Tickets, seal codes, and Session Rosters (color is not required).

Analyze the network to determine whether network bottlenecks exist.

Confirm that student computers and devices and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the first day of the test administration window.

102

Technology CoordinatorBefore TestingChecklist Verify that the performance of your Internet connection is

consistent with expected levels of performance for computer-based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during that entire window.

Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.

If using wireless network connections for computer-based testing, ensure that all computers and devices can effectively communicate with their access point from the testing location and all security measures have been properly enabled.

Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

103

Technology CoordinatorBefore TestingChecklist Disable instant messaging, email notification, screen savers,

power savers, and remote desktop. Disable or delay anti-virus, auto-scan and/or auto-update,

system restore utilities, Windows Security Firewall, Web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstations and devices and the servers.

Ensure that students not testing and teachers refrain from using any streaming media or other high-bandwidth applications while students are testing.

Ensure student workstations and devices and the user profiles and logins being used for testing allow full read, write, and modify access to the TestNav\Temp and TestNav\Logs directories.

104

Technology CoordinatorBefore TestingChecklist Ensure that the primary and secondary save locations are set

for student response files and that students have read and write access to these locations.

Ensure that test administrators are familiar with how to access ePats and the TestNav URL from student workstations and devices and how to access the student comment forms (if shortcuts are provided). The student comment form will be available at: www.FLAssessments.com/Spring2015StudentCommentForm.

On each day of testing, confirm that the Proctor Caching computer(s) and Proctor Caching software are turned on and remain running.

105

Technology CoordinatorDuring TestingChecklist Ensure Proctor Caching software is running on all

Proctor Caching computers. Monitor each testing room to ensure that there are

no technical issues. Be available during testing to answer questions

from test administrators.

106

Technology CoordinatorAfter TestingChecklist Purge test content from the Proctor Caching

computer(s). Instructions for purging test content from the Proctor Caching computers can be found at www.FLAssessments.com/TestNav8.

Complete the Technology Coordinator Comment Form at www.FLAssessments.com/Spring2015.

107

• The following slides relate to the administration of paper-based tests (regular print, large print, braille, one-item-per-page), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

108

Paper-Based Tests (PBT)

For paper-based testing only: • School assessment coordinators and test administrators

must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to the scripts and instructions located at www.FLAssessments.com/Spring2015 for handling and administering regular print, large print, and one-item-per-page paper-based tests. Braille scripts and instructions are posted separately.

• School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for packaging and return instructions for these materials.

109

Reminders for Paper-Based Testing

PBT Materials

Materials Needed for Testing• Test Documents

L FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Test and Answer Books

L FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Passage Booklets

L FCAT Mathematics Sunshine State Standards RETAKE Test and Answer Books

L Algebra 1 Retake EOC Assessment Test and Answer BooksL Biology 1 EOC Assessment Test and Answer BooksL Civics EOC Assessment Test and Answer BooksL U.S. History EOC Assessment Test and Answer Books

• Reference Sheets and Periodic Tables• Calculators (Four-Function)

110

Test Materials Chain of Custody Form

• The Test Materials Chain of Custody Form is available in Appendix D of the Spring 2015 CBT Manual and at www.FLAssessments.com/Spring2015.

• The purpose of this form is to continuously track test materials, including:– their location– the dates and times activities are handled– the names of the persons performing various activities involving

the materials

• Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals to the district assessment coordinator according to his or her instructions (via email or in the District Assessment Coordinator ONLY Box).

111

Security Numbers

• Security numbers on test and answer books:– Are used to account for each test and answer book.– Consist of a nine-digit number followed by a check digit

located in the upper right corner of test and answer books.

• The packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• A blank Administration Record/Security Checklist is provided in PearsonAccess and in Appendix D of the manual.

• Each test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

112

Student Demographic Information

• The student grid sheet captures student demographic information.

• A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see page 12 of the Spring 2015 CBT Manual.

113

Defective Materials,DNS and UNDO Bubbles

• If a defective test and answer book is identified before testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with TO BE SCORED materials.

• The DNS bubble MUST be gridded if any of the following circumstances offer:

1. The test and answer book is defective and USED.

2. A student name, student ID number, district number, school number, OR grade level is INCORRECT on a label affixed to a USED book.

3. A student label has been placed over another student label on a USED book.

114

Defective Materials,DNS and UNDO Bubbles

• If a student discovers that a document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over.

• If the defective document has a student label, do not remove the label. Grid all information on the student grid sheet of the replacement document. Grid the DNS bubble on the defective USED book and return it with all other NOT TO BE SCORED materials.

• Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials:1. The preidentified test and answer book belongs to a student who

has withdrawn before testing begins.2. The preidentified book belongs to a student who was absent

during the entire testing window.3. The book is defective and UNUSED.4. The preidentified information is incorrect and the book is

UNUSED.

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Enrollment Information/Testing History

116

• For non-preidentified test and answer books, complete the Student Enrollment Information Box to indicate whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List Box.

• See pages 14–15 of the Spring 2015 CBT Manual for samples of the boxes for the different subjects.

Test Administrator After Testing – PBT Responsibilities

Return Test MaterialsOrganize paper-based materials, as applicable, according to the list below:• TO BE SCORED—Cover sheet and documents (includes

invalidated documents with the DNS bubble gridded)• NOT TO BE SCORED—Cover sheet and documents

(includes unused documents and defective documents with the DNS bubble gridded)

• Test administration manuals, Security Log, required administration information, seating chart, Student Authorization Tickets, Session Roster, printed seal codes, Reading Passage Booklets, used and unused work folders and CBT Worksheets, reference sheets, periodic tables, and calculators

117

School Assessment Coordinator After Testing –

PBT Responsibilities Return Materials to District Assessment

CoordinatorAfter testing, school assessment coordinators should return materials according to the instructions below (and refer to pages 143–144 of the Spring 2015 CBT Manual):

1. Verify that all distributed secure materials have been returned. Complete your Chain of Custody form. Notify your district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets or periodic tables from test and answer books to prevent issues during the scanning process; however, do NOT review test items or student responses.

3. Copy records of required administration information, Security Logs, and seating charts, and file the copies.

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School Assessment Coordinator After Testing – PBT Responsibilities

Return Materials to District Assessment Coordinator

4. If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. • Verify that the DNS bubble has been gridded on a defective

document and that the document is placed with NOT TO BE SCORED materials.

• Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

5. Use the cover sheets to separate test materials for return.6. Ensure that materials are packaged in your District

Assessment Coordinator ONLY box according to the instructions on pages 154–155 of the Spring 2015 CBT Manual.

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School Assessment Coordinator After Testing – PBT Responsibilities

Complete Document Count Forms

120

1. Verify that all documents from make-up sessions are included.

2. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.


PBT Responsibilities Paper Bands• Each document type must be banded separately. You

may use more than one paper band per document type, if necessary.

• Documents for each special program (FLVS Full-Time High School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band.

121


PBT Responsibilities

122

Package Materials for ReturnPrepare the following types of boxes for return to your district

assessment coordinator (as appropriate):• TO BE SCORED regular print EOC (Biology, Civics, U.S. History) test and

answer books—Brown-labeled boxes• TO BE SCORED regular print Retake (FCAT 2.0 Reading, FCAT Mathematics,

and Algebra 1 Retake EOC) test and answer books—Red-labeled boxes• All NOT TO BE SCORED materials (including NOT TO BE SCORED special

document materials, if applicable)—Yellow-labeled boxes• TO BE SCORED large-print and one-item-per-page materials—White-

labeled boxes• TO BE SCORED braille materials—Pink-labeled boxes• District Assessment Coordinator ONLY boxes

Refer to the packaging diagrams on pages 152–153 of the Spring 2015 CBT Manual for guidance.

123

TO BE SCORED Regular Print Test and Answer Books Packaging Diagram

124

TO BE SCORED Special Documents Packaging Diagram (Large Print, One-Item-Per-Page, Braille)

Appendices

Appendices in the Spring 2015 CBT Manual include:• Appendix A—Accommodations

• Appendix B—Pearson Customer Support and PearsonAccess

• Appendix C—Florida Test Security Statute and Rule

• Appendix D—Perforated Forms and Signs

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Appendix A:Accommodations• Appendix A provides specific information and

instructions regarding the following:– Accommodations for Students with Disabilities– Accommodations for English Language Learners

• Scripts and instructions for administering paper-based accommodations (regular print, large print, braille, one-item-per-page) and accommodated computer-based test forms are located at www.FLAssessments.com/Spring2015.

• School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing.

126

Appendix B: Pearson Support and PearsonAccess

Refer to Appendix B for the following:• Information needed prior to contacting Pearson

Customer Support• Information regarding PearsonAccess (operational

site and training center)– Recommended operating system and browser combinations

for workstations– Logging in for the first time– Resetting password– Training Center Test Setup Exercise

127

Appendix C:Test Security Statuteand Rule

• Appendix C of the manual contains the following:– Florida Test Security Statute (s. 1008.24, F.S.)– Florida State Board of Education Test Security

Rule (6A-10.042, FAC)• All personnel involved in testing activities,

including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement.

• The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings. 128

Appendix D: Forms, Cover Sheets, Checklists, Signs Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: • Test Administration and Security Agreement• Test Administrator Prohibited Activities Agreement• Test Materials Chain of Custody Form• Security Log• Blank Administration Record/Security Checklist• Test Administrator, School Assessment Coordinator,

Technology Coordinator, and District Assessment Coordinator Checklists

• Do Not Disturb, Electronic Devices, and FCAT 2.0 Session Signs• FCAT Mathematics and Algebra 1 End-of-Course Assessments

Reference Sheets• Periodic Table of the Elements• CBT Worksheet• Cover Sheets (for organizing paper-based materials after

testing)129

Comment Forms

130

• After testing, test administrators, school coordinators, technology coordinators, and district coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/Spring2015.

• FDOE and Pearson appreciate feedback from district and school personnel.

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Thank you for ensuring a secure and successful Spring 2015 administration of the FCAT, FCAT 2.0, and EOC

assessments.

spring 2015 computer-based end-of-course and retake assessments training materials fcat 2.0 reading...

Documents

computerbased fcat

test administration

minute test session

computerbased end

complete session

retake eoc biology

separate training materials

term test code