event management
DESCRIPTION
Event managementTRANSCRIPT
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EVENT MANAGEMENT
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Initial Details to Determine:
Date
Venue
Budget
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THE PERFECT DATE
• No conflicts
• Other campus events-other university events
• Is space available-determine back up
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VENUE
• Affects your date
• Suitable for your needs? -accommodates guests -technology -catering accessible
• Back-up venue
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BUDGET
• Novelty Items
• Catering
• Shuttles
• Rentals
• Try to underspend
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“ORGANIZATION is key to a smooth execution”- Cortney Hill-Wilson, Founder and Senior Consultant, Media Journey, Event Marketing Company
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WHY SO IMPORTANT?
• Communication
• Delegation
• Time Management
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COMMITTEE• Select according to ability
• Supervisor is ex-officio on all program committees
• Clearly define roles, tasks & deadlines
• Let them do their tasks
• Respect time
• Weekly Update
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COMMUNICATION
• Keeps morale
• Keeps supervisor happy
• Maintains your reputation as an event manager
• Some types of effective communication: -Event project chart -Strategic meetings (don’t overdo)
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As a Project Manager……….• Make sure to schedule a walk-
through
• Prepare a GO-Box
• Maintain composure
• There are some things you cannot control!
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FOLLOW-UP• Tie up any loose ends: -returning equipment to their proper places -reconcile invoices
• Survey your committee and supervisor
• SWOT analysis • Reconcile Budget
• Surveys from guests ***pay close attention to written comments***
• Thank you cards
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K-O-D’S• Sending documents to print without supervisors approval
• Being late to your own program
• Running out of food at your event
• Inaccurate information
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REVIEW• Organization -setting timeline
-project book
• Communicate -clearly define roles
-keep everyone updated
• Follow-Up -SWOT Analysis, survey