EVACUATION PLAN – NAIROBI, KENYA

RESTRICTED CIRCULATION.

Prepared by: Douglas R. Parker Raymond B. Van Staden Prepared For: Binaifer Nowrojee Director

Open Society Initiative for East Africa (OSIEA) ACS Plaza Lenana Road

Kenya Date: Tuesday, 26th February 2008

EVACUATION PLAN: NGO PERSONNEL. NAIROBI, KENYA

1. Introduction

The guidelines presented in this Evacuation Plan are intended to assist

representatives of OSIEA to prepare for an emergency evacuation. Planning and

forethought are important, as is flexibility of execution. A static, inflexible

emergency plan will almost certainly result in a lack of preparedness and a

poorly rated crisis response.

In the interest of safety for all concerns, family, employees and property, you

should never yield to the temptation to ignore contingency planning for

emergencies because of "a feeling that it will not happen to me" or "it cannot

happen here." Such an attitude may be costly.

2. Preplanning

2.1. Evacuation plans should be communicated to employees

2.2. OSIEA should determine that adequate information and personnel files

are available.

2.3. A local staging area and embarkation point for assembly of personnel

and their families has been identified as St Augustine Gardens in

Lavington, Nairobi which has been ear-marked by our local security

interest as a “Safe Area”.

2.4. It is preferable to assemble evacuees at a secure staging location. From

there move the evacuees to embarkation points in groups, sized to the

available transport and on a schedule calculated to minimize the

exposure of evacuees.

2.5. OSIEA liaise with other NGO’s regarding their evacuation plans for co-

ordination purposes and possible implementation of the same.

2.6. Primary and alternate modes of travel are currently being been

identified.

2.7. OSIEA should distribute copies of the evacuation plan (only necessary

portions) to employees.

2.8. In the event of any emergency, personnel should be directed to stay

away from the area of trouble or potential trouble and to advise all other

personnel accordingly. During major disturbances, all personnel should

be advised to return to their living quarters and to remain there and

await instructions.

2.9. No personnel should be allowed unilaterally to attempt either to travel

internally or to leave the country without authorization and direction.

2.10. The success of evacuating personnel is enhanced greatly by having

advance warning allowing personnel to be withdrawn by commercial

airline. The time required and the procedures necessary to obtain exit

visas should be taken into consideration.

2.11. Local laws should be observed at all times unless the situation results in

a total breakdown of authority.

2.12. An evacuation of personnel under threat from local authorities and/or

the general public is usually not advisable. The risk of harm to personnel

is greater when trying to move about the country than when maintaining

a low profile and staying indoors. Waiting at home or a safe location for

the situation to stabilize is less of a risk than traveling or being outdoors.

2.13. The decision to evacuate personnel under hostile conditions should be

taken only when the risk of staying put becomes greater than the risk of

being exposed. These conditions could arise during a period of civil

disorder or a military uprising. If a hostile evacuation is necessary, it is

hoped that all dependents and nonessential personnel will already have

been withdrawn by commercial airline. This action presumes that some

advance warning of worsening conditions within the country or of

military action from outside the country will have been received and

acted upon. Should an emergency arise suddenly without advance

warning to withdraw nonessential personnel, and if the circumstances

dictate an evacuation under hostile conditions, OSIEA will have to rely on

support from outside sources. The safety of all personnel and

dependents is of the utmost importance. In no case should any action

be taken if that action puts the personnel and dependents in more

jeopardy than they are in already.

3. Evacuation Guidelines

3.1. Phase I-Alert Stage

3.1.1. This is a period during which routine collection and assessment of

information about local and international events are in progress.

3.1.2. Documents should be identified or set aside for possible future

destruction.

3.1.3. Potential staging areas for assembling employees and their

dependents should be reviewed and/or selected.

3.1.4. The senior manager should consider meeting periodically with the

expatriate employees to review current events and trends. It is

important to develop a procedure to deal with rumors that have a

tendency to emerge with the onset of any crisis situation. Left

unattended, rumors can have a demoralizing effect. The best

countermeasures are to have an open line of communication

designed to address rumors and a set of clear evacuation

instructions.

3.1.5. Evacuation priorities should be established and individually assigned.

The following categories should be considered:

3.1.6. First priority-dependents.

3.1.7. Alternate routes to the international airports, seaports, or land

borders should be established and checked for accessibility under

emergency conditions.

3.2. Phase II-Limited Action, Increased Preparation for Evacuation

3.2.1. This phase should be initiated when, in the judgment of the senior

manager, a situation has reached a level of tension or instability that

could lead to partial or complete evacuation of expatriate employees

and their dependents. The earlier an evacuation decision can be

made, the more likely it can be affected in a calm, secure, and less

politically sensitive atmosphere.

3.2.2. The contents of departure kits should be examined and reviewed.

3.2.3. An inventory of household effects should be prepared in duplicate,

one to accompany the employee and his or her dependents and one

to be left behind with an appropriate corporate representative. The

possibility of having to secure or abandon personal property prior to

evacuations should be addressed.

3.2.4. Normal work routines should continue; however, certain preparatory

actions, such as obtaining required clearances, conducting

programmed document destruction to begin on the order of the

senior manager, etc., should be undertaken, if appropriate.

3.3. Phase III-Evacuation Phase, Final Preparation and/or Evacuation

3.3.1. This phase should be initiated when, in the judgment of the senior

manager in conjunction with the security advisors, the situation has

deteriorated to the point that the decision to evacuate is imminent

or has already been made. At this point, the company home office

should arrange for the services of other companies and outside

commercial resources necessary to support and coordinate the

evacuation process. It is assumed that total withdrawal of personnel

will not meet active resistance from the authorities.

3.3.2. The senior manager in conjunction with the security advisors should

determine whether it would be prudent and desirable to relocate

evacuees from their quarters to preselected primary or alternate

staging area(s), prior to proceeding to the international airport or

other departure site(s), for final coordination of procedures for

evacuation.

3.4. Stand Fast

3.4.1. A special phase could be implemented in the event that evacuation is

not considered prudent under certain circumstances, for example, if

a coup or serious unrest has occurred. This concept is one in which

operations may slow down or even temporarily be suspended.

Employees and their dependents would remain in their homes,

apartments or quarters for an undetermined period of time, awaiting

further instructions. Liquids, canned foods, medicines, and staples to

support the family for an extended period, should be kept on hand to

support such an eventuality, depending on the local situation.

3.4.2. Instructions to and between families should be transmitted by

whatever means available, depending on the circumstances.

However, it is vital that whatever means are employed the senior

manager receive positive feedback to ensure that all OSIEA

employees are in touch and to confirm their daily whereabouts.

4. EVACUATION

In the event of an evacuation, our Kenyan Security Specialists in Nairobi are on

standby, to immediately assist OSIEA. Security Specialists and ops medic will

proceed from South Africa to oversee the complete evacuation process.

4.1 Task.

In the case of civil unrest or military action the two main we recommend:

4.1.1. Extract by air from the City of Nairobi, Kenya, the civilians in the

employ of the company OSIEA and selected NGO employees.

4.1.2. Should evacuation not be possible by air due to circumstances, we

will move to and contain the OSIEA and NGO Employees at a safe

location in the City of Nairobi, the civilians in the employ of the

company OSIEA and selected NGO employees.

4.2. Situation.

Prior to the breakdown of law and order; several scenarios might take

place:

4.2.1. Street Riots.

4.2.2. Ethnic related violence,

4.2.3. Rioting and looting in the cities and towns.

4.2.4. Assassination of political figures.

4.2.5. Attacks on public building or facilities.

4.2.6. The abduction / murder of foreign nationals.

4.2.7. Inability of Government to pay its Army / Police / Civil Servants.

4.3. Immediate Action - Nairobi

In the event of minor unrest, warning of unrest or diplomatic / UN alert

to evacuate foreign nationals. The following will take place:

4.3.1. NGO personnel to be air evacuated by Scheduled Airline or

4.3.2. Chartered Aircraft:

4.3.1.1 Scheduled Airline

If by Scheduled Airline evacuation will be to Uganda or

South Africa. (Note: In the event of unrest, scheduled airline

flights will in all probability be cancelled)

4.3.1.2 Charter Aircraft

If by chartered aircraft: Bellair (Pty) Ltd., based at Lanseria

Airport, North West of Johannesburg, South Africa have a

variety of aircraft on charter and are ready to assist in the

evacuation of NGO personnel.

Staff will be evacuated will be to Lanseria Airport, in South

Africa.

(Note. Visas: To negate problems with evacuee’s entry

into RSA. Personnel and dependants requiring entry

visas should take care in keeping their visas up to date)

4.3.2 Airports / Landing Strips

4.3.2.1. First choice is Jomo Kenyatta International.

4.3.2.2. Second choice is Wilson Airfield

4.3.2.3. Third choice, if the above are denied to us. We

will, weather permitting use the dirt strip HKMG

Magadi. Situated approximately 100 km’s outside

of Nairobi.

4.3.3. Aircraft

4.3.3.1. Aircraft: Lanseria – Jomo Kenyatta / Wilson

In the event of an emergency evacuation our

intention is to use our executive DC9. This aircraft

has the capability of carrying the twenty proposed

passengers and sufficient fuel for the round trip

Jhb – Kyn Kyn –Jhb.

4.3.3.2. Aircraft: Lanseria – HKMG Magadi

In the event of an emergency evacuation and

being denied landing at Kenyatta or Wilson. The

Magadi runway has insufficient length (5741 ft) to

land the DC9. The type of aircraft to be used will

be dependant on the state of the runway and

prevailing weather conditions. It may be necessary

to use two aircraft for this operation.

If we are required to utilise Madagi airfield, the

aircraft will divert to Entebbe, Uganda, Tanzania or

Kigali, Rwanda for refuelling.

5. Casavac

In the case of casualties requiring medical attention, a fully equipped Para Medic

will be attached to the advanced evacuation team.

6. Assembly Prior to Air Evacuation

6.1. Should evacuation be necessary, all designated NGO personnel should

assemble at St Augustin Gardens, Lavington which has been ear-marked

by our local security interest as a “Safe Area”.

6.2. The South African Security Specialists, medic and local security personnel

will be present to receive evacuees.

6.3. Transport and escort will be provided to take evacuees to the designated

airfield

7. Containment of NGO Personnel in Safe Area

7.1. Should it be found movement from the “Safe Area” to air evacuation

points be impossible. Designated NGO personnel will be housed at St

Augustin Gardens until unrest subsides or police/military suppress

subversives.

7.2. Protection by armed guards will be provided our Kenyan appointed

Security Company.

8. Safe Area – Helicopter Extraction

Should it be required, helicopter transport is available to move NGO’s from the

“Safe Area” to the designated airfield

9. In the Event of Imminent Unrest

In case of the situation getting out of hand in Kenya, the following will happen:

9.1. Aircraft at Lanseria airport will be put on standby.

9.2. The Air Crew and Para Medic will be briefed.

9.3. Local Security Agent in Nairobi to be put on standby to provide guards

accommodation and victualing at the “Safe Area” and transport for

evacuees.

9.4. South African Security Specialists and Para-Medic to make their way to

Nairobi by scheduled Airline or Chartered aircraft.

9.5. South African Security Specialists and Para-Medic will arrive in Nairobi

and make contact with NGO’s, who will be briefed by the South African

Security Specialists and come under the South African Security Specialists

command.

9.6. The South African Security Specialists will make contact with his Kenyan

Agents and be briefed on the local situation.

10. Action On NGO Staff Wishing to Remaining At Their Posts

10.1. NGO Staff, Medic and South African Security Specialists will remain

resident at the “Safe Area”.

10.2. The South African Security Specialists will re-initiate contact with the

local Police Commander and negotiate possible extra protection for NGO

Staff.

10.3. In the event of guarantees of protection. The NGO staff may remain

operational until and / if the South African Security Specialists gives the

order to abandon their work positions and fall back permanently to the

“Safe Area”.

10.4. NGO staff, medic and the South African Security Specialists will remain at

the “Safe Area” until hostilities cease or the writer, via the Police

Commander, UN or other agency. Negotiate a safe passage for NGO

personnel to Jomo Kenyatta or alternate airfield.

11. Evacuees Personal Details

The following has been requested:

11.1. Names and addresses of evacuees

11.2. Copies of passports

11.3. Details of any medical conditions

12 Pets

12.1. A facility will be made available on the aircraft for the evacuation of

family pets.

12.2. Size will have to be restricted to that of a large dog.

12.3. We require information on animals as soon as possible for the

arrangement of cages, tranquilisers etc.

12.4. Pets will require inoculations including Rabies and Distemper along with

relevant proof of same from a reputable Vet.

12.5. Animals entering RSA from Kenya will be required to spend a term in

quarantine.

12.6. A veterinary surgeon will be on hand at Lanseria to facilitate the removal

of animals to a quarantine facility.

12. Personal Effects

Dependant on the aircraft to be used, the following is recommended:

12.1. Evacuees should take no more than 20 Kg’s of luggage.

12.2. Prescription medicines should be included in your personal effects.

12.3 Passports, visas, credit cards and any important personal documentation

should be included. See Appendix I: Departure Kit

Appendix I: Departure Kit

Departure Kit

The departure kit is a collection of items that should always be available for use in an

emergency situation. The kit should be in two parts:

Part 1 consisting of sustenance items and equipment.

Part 2 a packet of vital personal papers and documents and a departure kit checklist.

The kit should be checked periodically to ensure it is complete and up to date. It should

be properly tagged for identification and in a state of complete readiness at the outset

of Phase II - Limited Action.

Part 1 - Sustenance Items and Equipment

Without hoarding, maintain a reasonable supply (5-7 days) of food, water, and

fuel. If you have a personal or company automobile, be sure it is ready for

immediate use. Maintain a full fuel tank and a reasonable supply of spares and

other extras as may be necessary. Also, periodically check oil, water, and tires.

Maintain a family-size first-aid kit and an adequate supply of necessary

prescription medicine(s).

Have a flashlight with fresh batteries and/or candles.

Keep a supply of matches.

Keep a small battery-operated shortwave radio with fresh batteries. Monitor

the local news media, Voice of America, and the British Broadcasting Company

closely, if available, for relevant announcements from the local government.

Have one blanket and/or sleeping bag for each family member.

Do not carry baggage that exceeds 20 Kilogram’s of clothing and personal

effects per individual. (This weight is the absolute maximum that will be

permitted on an evacuation aircraft). Carry the most essential items in a small

handbag or carry-on bag in case it becomes necessary to restrict baggage

further.

Do not include in the kit firearms or any other weapons or liquor.

Part 2-Vital Personal Papers and Documents and a Checklist

Current passports for all members of the family. (If passports are in the

company's custody, they will be distributed by the custodian at the appropriate

time).

Sufficient cash in U.S. dollars and traveler's checks should be a regular part of

your kit to cover family incidental expenses for at least 3 days of travel. Include

sufficient currency in small denominations to take care of incidental expenses

while en route to a safe haven.

Up-to-date International Certificates of Vaccination, especially the “yellow

fever”.

Current inventory of household effects.

All host country identification papers.

Essential personal papers (birth certificates, marriage license, etc.).

A blank company expense statement to keep track of expenses.