enable transformation admin guide

8/22/2019 Enable Transformation Admin Guide

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Contents

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Welcome to the Inspire & Enable Admin Guide! 1

Implementing Your VLE: An Overview 1

Outcomes: What You Can Achieve in 5 Weeks 2

Week-by-Week Overview 2

Your 5-Week Checklist 3

- Week 1: Admin Training 3

- Week 2: Populate the School Dashboard 4

- Week 3: Populate Calendars and School Documents 5

- Week 4: IDs Verification, Groupings and Distribution 6

- Week 5: Groupings & Evaluation of Admin Tasks 7

Your Frog Team in School 8

Your Frog Team: Roles & Responsibilities 9Support Channels 12

Conclusion 12

Appendices 13

- Appendix 1: ID Distribution Process 13

- Appendix 2: Sharing the Departmental Sites 14

- Appendix 3: 5 week checklist- Admin 15

- Appendix 4: LADAP Agenda 17


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Welcome to the Inspire & Enable Admin Guide!


You have been chosen by your school to fulfill the role of Frog Admin, who will play akey role in the set-up of the Frog VLE within your school.

As Frog Admin, you will be a specialist who will manage the VLE and provide technicalassistance to your fellow teachers.

As we believe that your role is crucial in the successful implementation of this project,we at FrogAsia have created this guide to help you get started. This guide contains a

comprehensive, step-by-step plan that will guide you towards achieving basic VLE set-up!

Implementing Your VLE: An Overview

In order to ensure the successful implementation of the Frog VLE, we have developedan Implementation Roadmap that will enable your school to move from your currentstage to full VLE implementation over a period of 40 weeks:

This Frog Admin Guide encompasses the Inspire & Enable Stage, and focuses on the

first 5 weeks after your Admin Training.The subsequent weeks in Inspire & Enable will be covered in the Frog VLE Guide.

Admin and VLE Training(3 days)

Setting up your Frog VLE at school andidentifying your Frog Team

Inspire & Enable(13 weeks)

Creating an infrastructure for success andlaunching your Frog VLE within your school.

Empower(13 weeks)

Empowering your teachers and students touse the Frog VLE in teaching, learning and

extra-curricular activities.

Immerse(14 weeks)

Using the Frog VLE to its full potential as acentral hub for all school communications,teaching and learning and extra-curricular

activities.

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Week 5 Create grouping for sports and games Continue and complete all grouping Share departmental sites Admin Tasks completion checklist

Outcomes: What You Can Achieve in 5 Weeks

In the Inspire & Enable Stage, you will create an infrastructure for success and launchyour Frog VLE within your school. The following provides an overview of what you canachieve within the next 5 weeks:

1. A fully populated and engaging School Dashboard.2. A complete School Calendar for the next 3 months.3. A Booking Calendar ready for use.4. Departmental/Subject Sites created.5. Departmental/Subject Sites shared with HODs/Subject Heads.6. Teacher IDs distributed to all teachers.

Week 1Admin Training

Week 2 Populate School Dashboard

Week 3 Populate School Calendar Edit and Update Booking Calendar Upload School Documents Add Calendars for HEM, Academic

and Co Curriculum

Week 4 Verify teachers and students ID Distribute IDs to teachers Create grouping for uniform unit, clubs

and societies

Week-by-Week Overview


The above can be achieved by following a clear and manageable week-by-weekschedule for the next 5 weeks as shown below:

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Week 1: Admin Training

To achieve the 5 weeks outcome, follow the week-by-week checklists below in order toset up your VLE, train your staff and students, and encourage the use of Frog!

Your 5-Week Checklist!

Admin Training aims to provide users with an understanding of the 1BestariNet project

and an overall understanding of the functionality of the Frog VLE, how to use the Admintools on the Frog VLE , how to create new groups and users as well as how to use FrogCRM.

Editing the School Dashboard pages 3 6

Updating the School Notices pages 7 8

Creating and using the Calendar pages 9 10

Populating Booking Calendars pages 11 13

Sharing Departmental Sites pages 14 19

User Management pages 20 43

Analytics pages 44 51

The Support Channels pages 52- 67

Topic User Guide (Reference)

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Week 2: Populate the School Dashboard

You created the first tab of your School Dashboard during your Admin Training in Week 1.In Week 2, we take you through a day by day guide to populate your School Dashboard

Tasks WidgetsUser Guide(Reference)

PointsPopulate School Dashboard

pages 3 6

50 pointsDay 1 : Create Tab 2Kata-kata Aluan Pengetua

Media /Text 10

Day 2: Create Tab 3Sejarah Sekolah

Media /Text 10

Day 3: Create Tab 4Visi & Misi

Media/ Text10

Day 4: Create Tab 5Lagu Sekolah Media /Text

10

Day 5: Edit and Updateas necessary

10

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Week 3: Populate Calendars and School Documents

Now that you have populated the School Dashboard, its time to update the SchoolCalendar with current and future events and to verify that you have included all the roomsand resources available in school .

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TasksUser Guide

SectionPoints

Populating Calendars and SchoolDocuments 50 points1. Populate School Calendar till end of

2012pages 9- 10 10

2. Edit/Update Booking Calendar andUpload School Documents

pages 11- 13 10

3. Create Academic Calendarpages 9 10

10

4. Create Student Affairs Calendar 10

5. Create Co curricular Calendar 10


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Week 4: IDs Verification, Groupings and Distribution !Now that you have created an engaging School Dashboard and populated yourCalendars, your VLE is ready to be used by all teachers and students! However, before wedo that, we need to ensure that all IDs are correct and ready to be used.

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TasksUser Guide

SectionPoints

ID Verification, Grouping and Distribution 501. Check ALL Teacher IDs to ensure they

are correct10

2. Check ALL Class groupings and ensureall students have IDs

10

3. Create groupings for Uniform Unitspages 35 43

10

4. Create groupings for Clubsand Societies

10

5. Distribute Teacher IDs 10


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Week 5: Groupings & Evaluation of Admin Tasks !

7

Tasks! User Guide !Section

Points!ID Verification, Grouping and Distribution 501. Create groupings for Sports and

Games

Pages 35 43

10

2. Create HEM groups 103. Create other groups 104. Share Departmental / Subject Panel

sitespages 14- 19 10

5. Admin Tasks CompletionChecklist 10

Congratulations!You have successfully enabled the VLE for use in your school. Continue to update the

School Dashboard and Calendar so that users have a great experience when they loginto the VLE.


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Your Frog Team in School

Senior Leadership Team (GPK)

Frog Coordinator(Technical)

Head Frog Champions Frog Coordinator(Admin)

Frog Champions (Teachers & Students)

As you achieve your goals through the weeks, your school will also create a Frog Teamwithin your own school to create processes and conduct activities for theimplementation of your VLE and to support your activities.

Please fill in the following positions and youve got your School Frog Team!

Headteacher /

Principal

GPK:

PK HEM:

PK Koko:

HFC 1:

HFC 2:

HFC 3:

HFC 4:

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Your Frog Team will consist of your Senior Leadership Team along with the selectedteachers and students, who will work together to build and introduce Frog to yourschool. Each individual has key roles and responsibilities as shown below:

Your Frog Team: Roles & Responsibilities!

1. Provides vision2. Drives change3. Raises awareness about Frog VLE4. Understands capabilities5. Forms the Frog Team6. Plays the role of admin user in the schools Self-Care Support Portal

Headteacher

1. Communicates vision to Head Frog Champion2. Identifies goals (Roadmap)3. Leads the schools Frog Team4. Implements Frog VLE Roadmap and monitor Frog VLE progress in school5. Provides vision and focus for their section6. Monitors in-house training (LDP) and enhance teachers competency7. Plays the role of admin user in the schools Self-Care Support Portal

Senior Leadership Team

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1. Plays the role of an ICT specialist2. Understands the Frog VLE system3. Operates and solves technical problems (provides technical support) for teachers

and students

4. Manages user IDs and creates classes / groups in Frog VLE5. Manages and update the School Dashboard6. Manages and updates the School Calendar7. Manages and uploads school documents into the VLE8. Becomes the schools contact person for the schools Self-Care Support Portal9. Coordinates internal training programme

Frog Admin

1. Determines and implements vision in school.2. Generates ideas on Frog VLE implementation3. Shares knowledge and encourage collaboration among teachers4. Motivates teachers and students in school5. Understands and promotes Frog and its benefits6. Enhances teachers competency through internal training

Head Frog Champion (Teacher)

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1. Develop interactive teaching and learning resources

2. Share resources with other teachers

3. Use the Frog VLE in teaching & learning

4. Use the Frog VLE for school administration

5. Help students to use the Frog VLE for student affairs and co-curricular activities

6. Provide activities that encourage independent learning

7. Promote the vision

8. Motivate Frog Student Champions

9. Allocate tasks to the Frog Student Champions

10. Coordinate communications with Frog Teacher Champions & with FrogAsia.

Frog Teacher Champions

1. Promote Frog and motivate fellow students to adopt and use the VLE.2. Populate & update co-curricular Sites & Calendars3. Plan & execute the training of selected students in Co-curricular groups before Frog

Buzz Launch

4. Plan & Execute Frog Buzz Week5. Support Frog Teacher Champions in school-wide training6. Serve as an informal support system in terms of VLE usage7. Organise all Frog-related school competitions / campaigns /events8. Document the progress of school competitions / campaigns / events by taking

pictures, writing articles etc.

Frog Student Champions

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Support Channels

In implementing your Frog VLE, we at FrogAsia will be happy to support you and helpyou achieve your goals. Please contact your designated Relationship Manager, orcontact FrogAsia support from any of the channels below:

018 799 8787

Time: 7am to 10pm,Monday to Friday. Agents answering

calls in BahasaMalaysia & English.

[email protected] us with yourschool code and a full

description of the issue!

https://1bnselfcare.yes.myLogin to our Self Care

Portal to create a

support ticket!

Conclusion!This is the end of the Admin Guide.

Dont forget to check our Appendix section for suggested processes and great links!

We wish you the best of luck and many great moments as you journey with Frog!

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Teachersa. Receive own User IDb. Receive class User IDsc. Distribute IDs to students using

template.

Frog Admina. Download file containing User IDs and opens it

using the file password.b. Retrieve the Frog Admin login details from the file.c. Log in to the Frog VLE.d. Distribute IDs to all teachers; ande. Share students IDs with the respective class

teacher to be distributed.

Appendix

In order to facilitate the achievement of your goals, we have created suggestedprocesses for ID Distribution to all teachers, as well as the creation and sharing ofDepartmental Sites.


Appendix 1: ID Distribution Process !

StudentsReceive User ID

In order to enable all teachers and students to access the Frog VLE, Yes 4G and Googleservices, all users must receive their own unique IDs.

The following process shows how the Frog Admin can oversee ID Distribution toteachers, and manage ID distribution to students through their class teachers.

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5

FrogAsiaSend encrypted file containing

schools User IDs to Headteacher/Principal through email

1

Headteacher/ Principala. Download the file containing the User IDsb. Share file with the Frog Admin.c. Share file password with Frog Admin

2

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Appendix 2: Sharing the Departmental Sites

Departmental Sites must first be shared by the Frog Admin to the relevant teacherswho will build the Department Sites.

Follow the steps below to share Departmental Sites.

Preparationa. Obtain list of all subjectsb. Assign one teacher per subject

to build the Subject Site

Share the Sitea. Click on the Departmental Websites icon in the Quick Launch menu.b.

Double click on the Departmental Site to be shared e.g. Sains Dan Matematik.c. Click on the Rangkaian Mata Pelajaran tab.

d. Double click to open the subject site to be shared.e. Click the Share button on the Frog Bar.f. Click the green Share button.g. Type in the name of the teacher assigned to building the Site in the search bar.h. Click on name from the drop-down list.i. Click Add.j. Edit the permissions by clicking the drop-down box and click Can edit &

manage.k. Click Share.

Repeat the steps to share othersubjects.

Inform teachers that Subject Sites are readyto be built.

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2

3 4

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Appendix 3: 5 Week Checklist- Admin !TASKS

STATUS!Done WIP NotDone

Week 1 Admin Training

Week 2PopulateSchoolDashboard

Create Tab 2Kata-kata Aluan Pengetua

Create Tab 3- Sejarah Sekolah

Create Tab 4 -Visi & Misi

Create Tab 5 -Lagu Sekolah

Fill up the Frog Team name list.

Week 3Calendars

Populate School Calendar till end of2012

Edit/Update Booking Calendarand Upload School Documents

Create Academic Calendar

Create HEM Calendar

Create Co-Curricular Calendar

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Appendix 3: 5 Week Checklist- Admin !TASKS

STATUS!Done WIP NotDone

Week 4IDs-Verification,Groupings andDistribution

Check All Teacher IDs to ensure theyare correct

Check All Class groupings and ensureall students have IDs

Create groupings for Uniform Unit

Create groupings for Clubs andSocieties

Distribute Teacher IDs

Week 5Groupings &evaluation ofAdmin Tasks

Create groupings for Sports and

Games

Create HEM groups

Create other groups

Share Departmental/Subject PanelSites

Admin Tasks Completion Checklist

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Appendix 4- LADAP Agenda!

Topic Duration

1 VLE WalkthroughFrog Bar & Quick Launch 30 minutes

2Personal Dashboard(Widgets: Media, External Link, Calendar,Embed Website, Time, Text, Notes)

20 minutes

3Personal CalendarPopulate personal calendar and invitationfor an event

20 minutes

4 Booking CalendarBooking equipment and rooms 15 minutes

5 ForumCreate forum topics 15 minutes

6 Get connected on Community SiteCreate forum topics on Connect tab 30 minutes

7 My DocumentsCreate folder and add files 15 minutes

8 Lesson ResourcesCreate folder and add files 15 minutes

Total 160 minutes

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