electrical maintenance work in township electrical maintenance

8/8/2019 Electrical maintenance work in township electrical maintenance

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BHEL JHANSITender Documents

DETAILS OF TENDER DOCUMENT

TENDER NO: WE&S/T-24/08-09 DATE: 16-03-2009

NATURE OF WORK : Electrical maintenance work in township electricalmaintenance

1. BHEL JHANSI is in the process of finalising the Service Contract for One Year.

2. The tender document has been detailed as follows:

a) Notice Inviting Tender (Annexure A)b) Work Specifications (Annexure B)c) Qualifying Requirements (Annexure C)d) Checklist / Minimum qualification criteriae) Instruction to Tenderers (Annexure D)f) Tender Evaluation Criteria (Annexure E)g) Contractors obligations (Annexure F)h) Other General Terms and Conditions (Annexure G)i) Criteria for measurement of work (Annexure H)

j) Technical Bid Application (Annexure I)k) Price / Rate Bid ( Annexure J)

The duly filled in Technical and Price / Rate bids (Annexure I and J, separately)along with the instructions to the tenderers, Contractors Obligations, GeneralTerms and Conditions with the signature of the tenderer on all the pages andcomplete in all respects superscribed as Quotation for Tender No. WE&S/T-24/08-09 Dated 16.03.09 should reach us in a sealed cover on or before07.04.2009 (13.15 hours) through Registered / Speed post or the same may bedropped in the tender box available at the following address:

CISF Control Room/OfficeAdministrative Building

Bharat Heavy Electricals LimitedKhailar,Jhansi-284 129

DGM (WE&S)


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BHEL JHANSITender Documents

NOTE : TECHNICAL BID AND PRICE BID SHOULD BE SUBMITTED INSEPARATE SEALED ENVELOPES, IN CASE THE BIDS FOUNDS IN ONE SINGLEENVELOPE THEN THE BIDS ARE LIABLE TO BE REJECTED.

CONTENTS

Sl.No.

Description ANNEXURE NO

Page No.

01. Notice Inviting Tender A 3

02. Work Specifications B 503. Qualifying Requirements C 6

04. Checklist / Minimum qualificationcriteria

7

05. Instructions to Tenderers D 8

06. Tender Evaluation Criteria E 9

07. Contractors obligations F 10

08. Other General Terms &Conditions and Scope of Work

G 12

09. Criteria for measurement of work H 3010. Technical Bid I 32

11. Price/Rate Bid J 34

DGM (WE&S)


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Annexure ABHEL JHANSI

Tender Documents

NOTICE INVITING TENDER

TENDER NO: WE&S/T-24/08-09 DATE: 16.03.2009

1. SCOPE OF WORK : Electrical maintenance work in township electrical maintenance

2. Tender Evaluation Criteria : As per Annexure E

3. Duration of the Contract : One Year

4. Other specific requirements : ----------------------------------------------------------

5. Last date of receipt of the Tender : 13.15 hours on 07.04.2009

6. Date of opening of Techno : 14.00 hours on 07.04.2009 Commercial Bid

7. Address for receipt/issue of Tender : DGM (WE&S)Documents Bharat Heavy Electricals Limited

Khailar,Jhansi-284 129

8. Earnest Money Deposit : Rs. 20000=00 Payable in the form of Demand Draft/Bankers Cheque or one time

EMD of Rs.2 Lacs, favoring BHEL, Jhansialongwith technical bid.(1.In case of successful tendererEMD shall be converted andadjusted against the security deposit.2. In case of others the EMDshall be returned within 15days of acceptance of awardof work by the successful tenderer).

9. Cost of Tender Document : Rs. 200=00 (payable through a separateDemand Draft in favour ofBHEL, Jhansi alongwithtechnical bid, in case the documentsdownloaded from website)

DGM (WE&S)


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NOTE :

1. TECHNICAL BID AND PRICE BID SHOULD BE SUBMITTED IN SEPARATESEALED ENVELOPS. IN CASE THE BIDS ARE FOUND IN ONE SINGLEENVELOPE THEN THE BIDS ARE LIABLE TO BE REJECTED.

2. THE CONTRACTORS MAY PHYSICALLY VISIT THE WORK PLACE BEFOREQUOTING THEIR RATES.

3. FOR RELEVANT DETAILS PLEASE VISIT OUR WEBSITE www.bhel.com

I/We agree with the aboveSignature of Contractor with Seal DGM (WE&S)


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AnnexureBBHEL JHANSI

Tender Documents

TENDER NO: WE&S/T-24/08-09 DATE: 16.03.2009

WORK SPECIFICATIONS

SL.NO.

JOB/ACTIVITY MEASUREMENT CRITERIA/UNITS QUANTUM OF WORK

1 Complaints of tubeswitch bell etc

Nos. 4620 nos.

2 Repairing of DB Nos. 138 nos.

3 Complaints of street

light

Nos. 1800 nos.

4 Complaints of ceilingfans

Nos. 1650 nos.

5 Checking of newallotted quarters

Nos. 132 nos.

6 Repairing / calibrationand maintenance ofk.w.h. meters.

Nos. 276 nos.

7 Repairing of cablecomplaints

Nos. 2398 nos.

8

Repairing of pumphouse starter Nos. 75 nos.

9 Maint. of O/H line Nos. 2350 nos.

10 Checking / Repairingof batteries

Nos. 1008 nos.

11 Checking /Repairingof Cap. Bank

Nos. 240 nos.

12 Shifting of materialfrom factory totownship and

township to factory.

Trips 240 trips

TOTAL



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AnnexureCBHEL JHANSI

Tender Documents

QUALIFYING REQUIREMENTS

1. The contractor should be a reputed agency for providing the services for the workcalled in tender.

2. Labour contractors presently working in BHEL, Jhansi and deploying 20 or morelabours should have labour licence from the licensing officer of Jhansi Region.For others reference clause 1.A.3. page 12.

3. Should have independent ESI Code number

4. Should have independent PF Code number

5. Should have PAN/TAN number

6. Should have Income Tax Return for the last three years

7. Should have Service Tax number

8. Self certificate that he is not blacklisted/banned/delisted on the date oftender.

9. Declaration that he is not guilty by a Court of Law in India for any offenceinvolving fraud, dishonesty and moral turpitude.

Documentary proof in support of above eligibility criteria shall be submittedalongwith Techno Commercial Bid at Annexure I



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AnnexureDBHEL JHANSI

Tender Documents

INSTRUCTIONS TO TENDERERS- Above tender is in two Bid System (Technical /Commercial Bid & Price/ Rate

Bid)

1. The tender is to be processed in two parts viz. Technical/Commercial bid andprice/rate bid. The Technical Bid Application (Annexure - I) and its enclosures(along with the Contractors Obligations, General Terms & Conditions and copiesof qualifying requirements ) must be submitted in one sealed envelopesuperscribed as TenderforElectrical maintenance work in township electricalmaintenance TECHNICAL BID. EMD/Cost of Tender Document or Documentsrequired as per qualifying requirements must be enclosed. The second envelopeduly sealed should contain the price bid (Annexure-J) only super scribed asElectrical maintenance work in township electrical maintenance PRICE BID.Any other enclosures, which the tenderer wishes to submit, must be enclosedwith the Technical Bid only. The price bid envelope should contain the rates only.Offers not in line with the above procedure or quoted in any other format will berejected/by passed.

2. Both the technical bid and price bid sealed envelopes must be again sent in asingle envelope duly sealed and superscribed as TENDER FOR TENDER NO:WE&S/T-24/08-09 DUE DATE OF OPENING 07.04.2009 The same should bedropped in the tender box kept in the CISF gate of Administrative Building,

BHEL, Khailar, Jhansi, within the specified date and time by the representative ofthe tenderer.

3. All tenderers can witness the opening of the Technical Bid. After evaluation ofthe Technical Bid which may involve visit to the tenderers / clients place byauthorised officials, price bids of only those tenderers who are technicallyfound suitable will be opened on a subsequent date which will be informedto the concerned whose technical bid has been accepted, in advance forwitnessing the PriceBid opening.

4. All entries in the tender document should be in one ink. Corrections,over writing, cuttings, etc. will not be permitted. All the columns in the tenderform should be filled without leaving blank in any page of the tender and all thepages must be duly signed & stamped by the tenderer before submission.

5. The price / rate should be quoted in figures as well as in words.



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AnnexureEBHEL JHANSI

Tender Documents

TENDER EVALUATION CRITERIA

The evaluation of the Tender will be carried out as follows:

1. The bidders meeting qualifying requirements as given in Annexure 'C' shall beevaluated for technical suitability.

2. BHEL officials may visit the tenderers office & their clients place to evaluate thecapability and assess the performance.

3. Capability of the Contractor will be assessed on the basis of employees includingsupervisors on their rolls, machinery, equipments in its possession, previous trackrecord, experience in other organizations, etc.

4. Successful technically qualified tenderers after the above process only will beinvited for opening of the rate / price bid.

5. The contractor shall be awarded the work on over all L-1 basis.



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AnnexureFBHEL JHANSI Tender Documents

CONTRACTORS OBLIGATIONS

A) CONTRACTUAL

Towards selection, control and supervision of employees

a) Contractor shall decide the number of employees to be deployed forexecution of the work awarded to him and he or his authorized representativewill be solely entitled to instruct such workers about the manner of carryingout the work as per the prescribed specifications and quality plan.

b) Contractorshall supervise the work allotted to him and to be carried out byhis employees.

c) Contractor to ensure that the employees deployed in the premises of BHEL

are physically and mentally fit and do not have any criminal record.

Such employees should possess requisite skill, proficiency, qualification,experience etc.

d) Contractor to maintain appropriate records of his employees deployed tocarry out the job(s).

e) Contractor should issue appropriate appointment letters to his employees.

f) Contractor will ensure that the job is executed through his employees onhis rolls and under no circumstances the contractor will deploy any casual

employee to carry out the job nor shall sub-contract the job without priorwritten permission.

g) Contractor will keep watch on his employees and he will be liable for anypilferage / loss to BHEL due to acts of omission and commission by hisemployees. Similarly, liability for any compensation to outsiders on accountof any act of omission and commission by the employees deployed by thecontractor shall lie exclusively with him.

h) The contractor has to provide badges bearing logo of his establishment,which shall be affixed by the contract labour on the left side of his pocket.

i)Contractor to ensure that all precautions are taken for safety of his employeesand equipments.

J) In the event of termination of contract for any reason whatsoever, thecontractor shall withdraw all his employees from the establishment ofBHEL. In case contractor decides to terminate services of his employees. Heshould settle all terminal dues.



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B) Towards supply of tools, tackles and materials

a) Contractor shall provide to his employees all tools, tackles andequipments and maintain the same to carry out the job under the contract athis cost and if necessary contractor may take insurance policy of his men,material, equipments and tools and tackles.

b) Contractor shall provide safety appliances and maintain the same at his

own cost which may be required under the statute or otherwise.

c) Contractor shall provide material at his costas mentioned in the contract tohis employees for carrying out the job.

C) Towards statutory liability

a) As mentioned in the terms and conditions enclosed as Annexure G of thiscontract.

b) Contractor shall indemnify BHEL against all claims by statutory authoritiesand loses under various Labour Laws, statutes or any civil or criminal law inconnection with employees deployed by him.

c) In case a contractor employs women as employee he will discharge hisobligation under law in respect of such women workers such prohibition ofengaging them during night-hours, prohibition of employing them for morethan 9 hours per day, provision of crche facility, grant of maternity leave asper rules etc.

d) Contractor shall be responsible for making payment of wages before expiry of

10 days from the last day of wage period and to ensure disbursement ofwages in the presence of the authorities representative of contract operatingdivision who shall record under his signature at the end of entries in theRegister of wages.

e) Contractor to obtain license under CL(R&A) Act, 1970.

D) Towards Finance

Contractor to arrange his own finance for carrying out the job including supplyof tools, tackles and equipments to his employees, materials, payment of wages to

his employees etc. Rates quoted shall be net and inclusive of all the capitalcost, material cost, taxes and levies which might be applicable to this type of job.



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Annexure GBHEL JHANSI

Tender Documents

GENERAL TERMS & CONDITIONS FOR CONTRACTORS FOR DEPLOYMENT OFCONTRACT LABOURS UNDER SERVICE / WORKS CONTRACT.

Service contracts shall only be awarded for the works on the following terms andconditions.

1.0 LABOUR LICENCE AND OTHER REQUIREMENTS:-

1.0 Labour licence and other requirements in case of contractors working in BHEL,Jhansi and deploying 20 or more labours.

1.1 Contractor should possess valid labour licence for the maximum number ofcontract labours deployed on any day from the competent authority for carryingout the various activities mentioned in the contract document.

1.2 No. of labours mentioned in estimate/ price bid should ordinarily not exceed.However, in view of exigencies/increased activities, the nos. to be deployed canvary but in no case estimated value will be changed. If enhancement of value isalso required then prior approval Unit Head must be obtained by giving reasonfor the same

1.3 The contractor shall deploy such number labours in the premises of BHEL,Jhansi, as required for completion of the contract. The labours such deployedshall be his own labours.

1.4 In case the number of labour deployed by the contractor in premises of BHELJhansi exceeds the number of labour allowed in the licence then the contractorshall immediately inform the HR and concerned department. The contractor shallalso apply to the licencing officer in the region for amendment in the licencewithin 7 days of exceeding the number of labours mentioned in the licence.

1.A Labour licence and other requirement in case of contractors NOT working in

BHEL, Jhansi or has less than 20 workers on his rolls.



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2.5 The photo identity card shall have to berevalidated every month on 25th or any

other date fixed to do so. In absence ofsuch revalidation, duly forwarded by HRdepartment, CISF shall not allow anylabour to enter the premises of BHELJhansi.

2.6 The contractor, besides the photoidentity card shall also issueemployment card to his own labours, athis own cost within a period of threedays from beginning of employment inthe format prescribed under Rule 76 ofUP Contract Labour Rules. A copy ofthis format is annexed as annexure II,to these terms and conditions. A copy ofthis format shall have to be submittedby the contractor to the contractingdepartment, HR department and CISF,as mentioned in para 2.3.

2.7 The contractor shall maintain a register

of persons employed by him in theformat prescribed under Rule 75 of UPContract Labour Rules, 1975. A copy ofthis format is annexed as annexure III.

3.0 BILLS PAYMENT , ATTENDANCE AND PAYMENT OF WAGES

3.1 The contractor shall compile attendance everyday in respect of the laboursdeployed by him under the Service/job contract.

3.2 The contractor shall maintain an attendance card in respect of every labourdeployed by him.

3.3 The contractor shall generate a daily statement in the prescribed format, as inannexure IV, annexed to these terms and conditions of deployment. Thisstatement shall be prepared by the contractor in three copies. One copy shall beforwarded to the department and another copy shall be forwarded to HRdepartment. The third copy shall be retained by the contractor.

3.4 The contractor shall submit bills to the contracting department on 2nd of eachmonth.

3 5 The contractors bills should be accompanied with


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b) Statement of Minimum Wages of labours deployed himunder the Service contract, PF/ESI no., statutory deductionsetc., in the format as in Annexure V annexed to theseterms and conditions.

c) PF and ESI challans for previous month- separate forconcerned Service contract

d) Wage payment sheet for the previous month


e) Copy of Form-5 and Form-10 (PF monthly returns) submittedby contractor to RPFC for billing month.f) Copy of Form 12A-regarding PF remittanceg) List of CL covered under accident insurance policyh) Statement of material supplied by the contractori) Copy of Labour Licencej) Challan of service tax payment (separate in respect of

peach service contract).

3.6 The executing department shall pass the bills of the contractor, on 3rd day ofeach month, after checking the documents as in para 3.5, above and forward

them to HR department alongwith its statement as in Annexure VI, annexed tothese terms and conditions. In case any discrepancy/non-compliance is detectedthen the contractor has to clarify the query within two days of intimation suchdiscrepancy. In such cases bills shall be passed by the contracting department,within two days of receiving such clarification.

3.7 After Checking the Labour Laws Compliances with respect to the concernedservice contract HR department after retaining copies of PF and ESI Challansand wage payment sheet pertaining to previous month, Annexure V etc. willforward the bill alongwith requisite documents ( the bill in original and service taxchallan) to finance department. Finance department shall, on satisfactory

compliances, on account of stamp duty charges and security deposit amount,make payment as per Contract.

3.8 Finance department shall, on satisfactory compliance, and after deduction onaccount of Security deposit amount and TDS shall make consolidated paymenton 10th of each month.

3.9 The contractor shall issue pay slips to his labours, deployed for undertakingactivities under the Service contract, on 7th/8th of each month.

3.10 The contractor shall make payment to the his own labours/contract workers on10th of each month. The payment of wages to the labours shall not be subject to


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5.2 At the time of joining the contractor shall get the self/family registration form filledby the labour and submit to the local ESI office.

5.3 The contractor shall collect the identity card issued after submission ofregistration form, from ESI office and handover the card to the concerned labour.

5.4 ESI CONTRIBUTION :-

Employees Contribution Employer Contribution

1.75% of gross wages 4.75% of gross wages


5.5 The Contractor shall submit annual returns in Form-6 prescribed under ESI Act,deployed by him with a copy to HR and finance department

6.0 Bonus

The contractor shall be liable to pay statutory bonus under Payment of BonusAct, 1965. However, BHEL shall be liable to pay to the contractor only anamount equivalent to the minimum statutory rate existing for the period underconsideration. The contractor shall distribute the Bonus for full contract periodimmediately after completion of contract. This amount will be reimbursed to him

subject to production of proof thereof and his security deposit will be releasedsubsequently.

7.0 Discipline

7.1 The Contractor shall be responsible for the discipline of his ownlabours deployed under the works contract. In case of any loss to the BHELJhansi on account of indiscipline of contract labour then such loss shall beassessed and recovered from the running bills of the contractor or from thesecurity deposit.

7.2 The contractor shall not employ any person who has not completedhis 18 years of age.

7.3 The contractor shall not employ any person who has attained 55years of age.

7.4 The contractor, on advise of authorized BHEL official,shall immediatelyremove any person employed by him, who may in the opinion of suchauthorized BHEL official is involved in misconduct. Such person shall not beemployed by the contractor without prior permission.

8.0 LEAVE WITH WAGES TO CONTRACT LABOUR :-


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9.0 INDEMINITY BOND/COMPLIANCE OF LEGAL PROVISION

9.1 The contractor shall at all times indemnify the company/corporation against allclaims, damages or compensation under the provision ofFactories Act, 1948. Contract Labour (R&A) Act-1970, payment of wages Act-1936 Minimum Wages Act- 1948, Payment of Bonus Act-1965, EmployeesProvident Fund and Misc, Act-1952, Employees State Insurance Act-1948,Employers Liability Act-1938, Workmans Compensation Act-1923, Industrial

Dispute Act 1947, Maternity Benefit Act- 1961, Inter State Migrant WorkmenAct-1979,


Payment of Gratuity Act-1992 or any modification therof or any other lawrelating thereto and rules made thereunder from time to time or as consequenceof any accident of injury to any workman or other persons in or about the workwhether in the employment of contract or not save the except whether suchaccident or injury has resulted from any Act of the Company/ Corporation, itsagents, or servants, and also against all costs/ charges and expenses of anysuit, action or proceeding paid to compromise or settle any such claims.

9.2 The Contractor has to make an agreement with BHEL in the format prescribed

only on Rs. 100/- Non-Judicial Stamp Paper.

10.0 OTHER GENERAL TERMS AND CONDITIONS :-

10.1 In case of non satisfactory performance of the contract, BHEL shall have a rightof forfeiting the security deposit. In case of any dispute, decision of concernedHead of the Department will be final.

10.2 The work shall be supervised by the contractor or through the authorizedrepresentatives on day to day basis.

10.3 The Contractor shall compensate BHEL for any loss or damage to theplant/property, material of BHEL due to his workmen/representatives negligenceor otherwise during execution of work.

10.4 In the event of contractor abandoning the work or BHEL revoking the contractBHEL shall have a right to get incomplete work completed at contractors riskand cost. BHEL shall have a right to terminate the contract at any time withoutassigning any reason thereof.

10.5 The Contractor shall get the character antecedent of his own labour verified from

District Magistrates office and intimate the same to the management.


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security deposit shall be liable to be returned to contractor after termination ofcontract and fulfillment of contract and statutory obligations.

10.7 Security deposit will be released on submission of following certificates fromdepartments mentioned as under:-

a. Completion of work and certification of payment of minimum wages tocontract labours from contracting department.

b. Certificate of compliance of labour laws from HR department.


c. While releasing the security deposit amount immediately after completion ofsaid contract, the amount equivalent to the amount of statutory bonus to bepaid shall be retained by the Finance department and this amount will bereleased only after the payment of bonus and submission of proof of thesame duly verified by the contracting department. Calculation of Bonus shallbe verified by HR(CLC).

d. No-dues certificate regarding service tax payment, and any other dues liable

to be remitted by contractor under financial laws, to Finance department

10.8 The contractor shall provide required safety equipments to the labours engagedby him.

10.9 Notwithstanding anything contained in this Agreement, the contract may beterminated by BHEL without assigning any reason thereof by giving a notice of15 days to the contractor.

10.10 The contract will commence on ----------- (date) and will remain valid for a period

of One year(s) i.e. till ------------ (date). The parties reserve the right to extend thecontract on mutually agreed terms and conditions.

11.0 CONTRACTORS COMMISSION :-

If there is any change in Minimum Wages, Statutory contribution/Taxes/Duties(i.e. PF/EDLI, ESI, etc.) the same will be borne by the contractor and there willnot be any change in the %age of contractor commission quoted.

12.0 SETTLEMENT OF DISPUTE/JURISDICTION/ARBITRATION ETC. :-

12.1 BHEL RESERVE THE FOLLOWING RIGHTS


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Management. The decision of BHEL, Jhansi Management or Tender committeeduly approved by competent authority shall be final and binding to bidder.

Accept/Reject any or all tender fully or partly without assigning any reasonthereof.

Contractor should not have been blacklisted and/or suspended from business byany BHEL Unit/region continuously for one year or more. The contractor whosesuspension from business or delisting from contractors list has been

removed/withdrawn by the concerned BHEL Unit on or earlier to tender duedate, shall become eligible to qualify for this tender. Blacklisted contractor maybecome eligible only after expiry of blacklisting period on tender due date if

blacklisting is not permanent. Tenderer has to give self-declaration orcertificate from BHEL sister units in this regard. Any declaration/certificatefound/detected to be false at a later date shall lead to cancellation of the contractforthwith apart from other penal action that BHEL may impose.


The tenderer should not have been held guilty by a Court of Law in India for anyoffence involving fraud, dishonesty and moral turpitude. Declaration to that effectmust be submitted alongwith the offer.

12.2 CONFIDENTIALITY

The parties agree & acknowledge that in the course of their discussions andinteraction, BHEL may disclose information of confidential proprietary naturerelating to its business, products, know-how, technology, customers, employeesand financial to the contractor. Such information shall be considered asconfidential. The contract agrees to keep it confidential & secret at all times andnot directly or indirectly disclose to any party other than its employees andauthorised personnels strictly on a need know basis, without the prior writtenpermission of BHEL.

12.3 SUSPENSION

BHEL reserves the right to suspend performance of any or all of its obligations

under the contract. Such notice shall specify the obligation of which performanceis to be suspended, the effective date of the suspension and the reasonstherefore. The Contractor shall thereupon suspend performance of suchobligations until ordered in writing to resume such performance by the sameauthority that ordered for suspension.

12.4 TERMINATION OF CONTRACT

BHEL reserve the right to terminate the contract at any time during the validityperiod on account of non fulfillment of contract condition, adverse feedbackregarding quality of services rendered, indulgence in unethical practices or

questionable integrity.

12 5 JURISDICTION


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12.6 ARBITRATION :-

Any dispute(s) or difference (s) arising out of or in connection with thecontract shall, to the extent possible in the first instance be resolved amicablybetween the contractor and BHEL.

In case a dispute is not resolved, the same shall be referred forconciliation by an officer of BHEL. In case, it still remains unresolved, the dispute

will be referred for arbitration by an officer of BHEL. (In case arbitration by anofficer of BHELs is not acceptable, the same could be entrusted to any mutuallyagreeable common functionary or an independent person). The arbitrator


will give his award within a shortest period. The award of the arbitrator shall befinal, conclusive and binding on both parties.

The arbitration proceeds shall be conducted in accordance with IndianArbitration and Conciliation Act 1996 or any statutorymodification there of language of the arbitration proceedings shall be in English.The venue of Arbitration shall be Jhansi, India.

The court of Jhansi shall have exclusive jurisdiction.



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Annexure- I

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Annexure- II

FORM XIV(See Rule 76)

Employment Card

Name and address of Contractor:-----------------------------------------------------

Name of work and location of work:-----------------------------------------------------

Name and address of Establishment:-----------------------------------------------------

In/under which contract is carried on:-----------------------------------------------------

Name and address of principal

:-----------------------------------------------------

Employer :-----------------------------------------------------

1. Name of the workman:-----------------------------------------------------

2. Serial No. in the register of workman :---------------------------------------------------

employed

3. Nature of employment/designation:-----------------------------------------------------

4. Wage rate with particulars of unit:-----------------------------------------------------

in case of piece-work

5. Wage period:-----------------------------------------------------

6. Tenure of employment:-----------------------------------------------------

Remarks.

Signature of contractor

24


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Annexure- III

FORM XIII(See Rule 75)

Register of workman employed by contractor

Name and address of contractor :------------------------------------

Name and location of work :------------------------------------

Name and address of Establishment :------------------------------------In/under which contract is carried on

Name and address of Principal :------------------------------------Employer

.No. Name

and

surnameof

worker

Age

and

Sex

Fathers/

Husbands

name

Nature of

employment/

designation

Permanent

home

address ofworkman

Local

address

Ofwork-

man

Date of

commencement

of Employment

Signature

of Worker

Date of

Termination

of Worker

Reason for

termination

Rem

s

1 2 3 4 5 6 7 8 9 10 11 1


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Annexure IV

Certificate of deployment

This is to certify that on this ____day of________,20, I have deployed

the ____unskilled, _________semi-skilled and ______skilled labours in your

department for works undertaken against contract

no._____________________awarded to M/s____________________.

Contractor

Original to

Concerned HOD

CC

HR departmentCISF


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ANNEXURE - VI

SUMMARY SHEET FOR THE MONTH OF , 200----

( TO BE FILLED BY THE CONTRACTING DEPARTMENT )

01SERVICE CONTRACT NO. :- DATE :

02 PERIOD OF CONTRACT : FROM : TO :

03NAME OF THE CONTRACTOR : M/s.

04 NO.OF CONTRACT LABOURDEPLOYED DURING THE MONTH

CATEGORY NOS. CAT.WISE TOTALDAYS

USW

SSW

SW

05 TOTAL PAYMENT AGAINST

WAGES PAYABLE TO ALL ABOVECONTRACT WORKERSb = a - (6b + 7b)

a.GROSS AMOUNT RS =

b.NET AMOUNT RS.=

06 PF/EPF/EDLI CONTRIBUTION DUE a. EMPLOYER @ 13.61% =

b. EMPLOYEE @ 12.00% =

c. TOTAL (a+b) (Rs.) =

07 ESI CONTRIBUTION DUE a. EMPLOYER @ 4.75% =

b. EMPLOYEE @ 1.75% =

c. TOTAL (a+b) (Rs.) =

08 AMOUNT PAYABLE TOCONTRACTOR (5+6(a)+7(a )

a. GROSS WAGE AMOUNT RS. =

b. PF CONT. @ 13.61% =

c. ESI CONT. @ 4.75% =

d. CONT.COMMI.@ ----% =

e. SERVICE TAX @ 12.36% =

(ON TOTAL AMOUNT OF a TO d)

TOTAL ( a TO e ) = RS.

( COUNTERSIGNED BY HOD) ( SIG. & SEAL OF SHOP INCHARGE )


Page No 1 of 2

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Details of workELECTRICAL MAITENENCE WOK IN TOWNSHIP ELECTRICAL MAINTENANCE

1. SCOPE OF WORK:

1.1 The work to be done only on the basis of complaints given by the in charge maintenance.

1.2 The contractor will take all complaints in the morning and distribute among their staff .

Regular routine complaints also be attended on same day.

1.3 Complaints should be attended in duty hours if any emergency it should be attended afterduty hours.

1.4 All items will be issued from the store.

1.5 Old items to be returned to the store.

1.6 Replaced items to be verified by the user and in charge maintenance.

1.7 Attended complaints to be verified by the user and the attending staff details of workdone.

1.8 All complaints to be attended on the same day of reporting. In any case it should attended

with in 24 hrs of reporting time.

1.9 If for any reason it is not done in the stipulated period written information would be

submitted to the in charge for due consideration.

2. SCOPE OF CONTRACT WORK FACILITY

2.1 Sufficient staff shall be maintained by the contractor for the work mentioned above.Work shall be done in First shift. However during production peak period, work in

second and third shift may also be done in some areas as instructed by the in charge

maintenance.

2.2 Contractor shall maintain all records pertaining to his work.

I/we agree with the above

Signature of contractor with Seal DGM (WE&S)

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Page No 2 of 2

3.0 CANCELLATION OF CONTRACT IN FULL OR PART.

Contract shall be cancel in full or part if the contractor:

3.1 At any times makes defaults in proceeding with the work with due negligence and

continuous to do so after notice in writing or 7 days from the DGM (WE&S) BHEL,

Jhansi.

3.2 Commits defaults in complying with any if the terms and conditions of contract.4.0 PERIOD OF CONTRACTThe period contract will be for one year.

5.0 TERMS OF PAYMENTS

5.1 Payment will be made every month on submission of work done during the month,satisfactory performance report from the in charge maintenance along with bills.

5.2 Income tax will be deducted from the each bill. This will be as per guideline of govt. of

India. At present 2.266% income tax will be deducted.

5.3 Service tax will be paid, this will be as per guideline of govt. of India. At present service

tax is 10.3% contractor should be submitted Challan copy of service tax deposit.

6.0 GENERAL TERMS & CONDITIONS

6.1 Contract shall keep all staff orderly in proper uniform and arrange to provide them the

work of repair/ manufacture of spares in their idle times.

6.2 No foreign/ used/ unused/ scrapped/ broken parts shall be left on area.

6.3 All used/ worn-out/scrapped/ replaced spares/ parts shall remain the property of BHEL,

Jhansi. These items shall be return to WE&S store.

6.4 BHEL, Jhansi shall not be liable for any compensation what so ever in the event of

accident/ injury to the persons employed by the contractor however, first aid facility shallbe rendered free of cost.

6.5 Utmost care should be taken by the contractor to repair the items proper way & with

quality workman ship so as to satisfy requirements as per factory act. 1948 section 19 &U.P. Factories Rules 1950 Rule 55-A & subsequent amendments enforced from time to

time.

6.6 As our company being accorded with ISO 900A, ISO 14001 and OHSAS 18001,contractor are required to carry out work confirming to our quality standards along with

necessary documentation / paper work.

6.7 In the event of requirement of material / spares etc. contractor will approach maintenance

in chare along with required paper work, which will authorize/ counter sign the same forwithdrawal. Contractor will make own arrangement to collect the material / spares from

is initial point of supply of store.

I/we agree with the above

Signature of contractor with SealDGM (WE&S)

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AnnexureHBHEL JHANSI

Tender Documents

MEASUREMENT OF WORK AND PAYMENTS THEREOF.

1. The designated officer of the Unit will periodically inspect the DataPunching and Miscellaneous services being provided by the contractor and

find out deficiencies. The contractor shall rectify the same immediately tothe satisfaction of the designated officer.

2. Payment towards work satisfactorily executed will be made to thecontractor on the basis of following: -

SL.NO.

JOB/ACTIVITY QUANTITY UNIT OFMEASUREMENT

(A) (B) (C) (D)

1 Complaints of tube switchbell etc

4620 Nos.

2 Repairing of DB 138 Nos.3 Complaints of street light 1800 Nos.4 Complaints of ceiling fans 1650 Nos.5 Checking of new allotted

quarters132 Nos.

6 Repairing / calibration and

maintenance of kwh meters.

276 Nos.


2398 Nos.

8 Repairing of pump housestarter

75 Nos.

9 Maint. of O/H line 2350 Nos.10 Checking / Repairing of

batteries1008 Nos.

11 Checking /Repairing of Cap.Bank

240 Nos.

12 Shifting of material fromfactory to township andtownship to factory.

240 Trips

TOTAL

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3) Payments will be made to the contractor on the basis of work carried outby him on a monthly basis.

4) All payments will be subject to deduction of income tax at source as perIncome Tax as per the applicable Rules.

5) Logbook to be maintained for the work carried out daily / weekly /monthly to be certified by the contractors representative and BHELofficial, nominated for the same.

I/We agree with the aboveSignature of Contractor with Seal

DGM (WE&S)

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AnnexureIBHEL JHANSI

Tender Documents

Ref: Your Enquiry No. WE&S/T-24/08-09 dated: 16.03.2009

PROFORMA FOR SUBMITTING TECHNICAL BID FOR ( NAME OF WORK) :Electrical maintenance work in township electrical maintenance.

1. Name of the firm :

Name of the Proprietor :

Address and Contact Numbers :

Registration Number :

Copy of the Certificate : Enclosed / Not EnclosedLabour Licence Number :

Copy of the Licence : Enclosed / Not Enclosed

PF Code Number :

Copy of the Certificate : Enclosed / Not Enclosed

ESI Code Number :

Copy of the Certificate : Enclosed / Not Enclosed

PAN/TAN Number :

Income Tax Returns for last 3 years : Enclosed / Not Enclosed

Service Tax Number

VAT/TIN Number : Enclosed / Not Enclosed(To be submitted only in casewhere material transaction isinvolved)

Contd(2)

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:: 2 :

No.of Workers including Supervisors :on the rolls of the firm

13. Earnest Money Deposit : Rs. ---------------------

a) D.D. Number & Date : ----------------------------b) Drawn on (Bank) : ----------------------------

14. Any other relevant information :

15. Tender Cost : Rs. --------------------D.D.No. : -------------------------

16. Validity of offer : 90 days from the date of tender

Opening.

We will fulfill all the obligations of the contractor and abide by theTerms & Conditions mentioned in the enquiry.

Signature with Name

& Office Seal

Date:

NOTE : TECHNICAL BID AND PRICE BID SHOULD BE SUBMITTED INSEPARATE SEALED ENVELOPS. IN CASE THE BIDS ARE FOUND INONE SINGAL ENVELOPE THEN THE BIDS ARE LIABLE TO BEREJECTED.


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Page 1 of 3

Annexure J

BHARAT HEAVY ELECTRICALS LIMITED : JHANSI

Enquiry No. WE&S/T-24/08-09 dated: 16.03.2009

PRICE BIDa. Name of the firm :b. Name of the proprietor/partners :

c. Address and contact nos :

d. Price offer on work measurement basis :

SL.NO

JOB/ACTIVITY QUANTITY UNIT OFMEASURE-MENT

RATEQUOTEDPER UNIT

TOTALVALUE(F=CXE)

(A) (B) (C ) (D) (E) (F)

1 Complaints of tubeswitch bell etc

4620 Nos.

2 Repairing of DB 138 Nos.3 Complaints of street

light1800 Nos.

4 Complaints of ceilingfans

1650 Nos.

5 Checking of newallotted quarters

132 Nos.

6 Repairing / calibrationand maintenance ofk.w.h. meters.

276 Nos.


2398 Nos.

8 Repairing of pumphouse starter

75 Nos.

9 Maint. of O/H line 2350 Nos.10 Checking / Repairing of

batteries1008 Nos.

11 Checking /Repairing ofCap. Bank

240 Nos.

12 Shifting of material from

factory to township andtownship to factory.

240 Trips

TOTAL

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Page 2 of 3

BASIS OF OFFER

UNIT USW SSW SW

1. Category wise No.of Contract Labours 09 --- ---

2. Category wise Min.wages per day/Labour (Rs.) 153 --- ---

3. Category wise No.of days expected for (Days) 300 --- ---

fulfillment of contract4. Category wise total of normal wage (Rs.) 413100/-(a) ----(b) ----(c)

(Sl.No. 1X2X3)---------------------------------------------------------------------------------------------------------

5. Total Minimum Wages(a+b+c) (Rs.) 413100/-

6. O.T. @ 10% of Minimum Wages (Rs.) 41310/-7. Contingency @ 6% of Sl.No.5 due to (Rs.) 24786/-

revision of DA Rates and increase in

minimum wages accordingly.

8. Contingency @ 6% of Sl.No.6 due to(Rs.) 2479/-revision of DA Rates and increase in

minimum wages accordingly.9. Total contingency (sl.no.7+8) (Rs.) 27265/-10. PF/EDLI/Pension (Rs.) 59596/-

Employers contribution @ 13.61%

(Calculated on Amt.of sl.no. 5&7

11. ESI Employers Contribution @ 4.75% (Rs.) 22880/-

(Calculated on Amt.of sl.no. 5,6&9

12. Grand Total (Sl.no.5+6+9+10+11) Total (Rs.) 564150/-13. Contractors Commission for fulfillment of work

described above and to meet incidental chargesincluding supervision, financing cost,stamp duty

charges, safety equipment for labours,wages for

leave period as per UP Factories Rules,etc. = -- % of total of sl.no.12

= Rs.------------------------

14. Total Value of the Contract payable to the = amount at sl.no12+sl.no.13bidder/price offer (excluding Service Tax = Rs.--------------------

and Statutory bonus amount)

REMARKS :

i) Service tax shall be payable extra over and above the value of the offer pricequoted above at sl.no.14 at the rates applicable (presently 10.3%)

ii) Payment of statutory bonus @8.33% (At present Max. Rs. 3500/- per labour peryear) extra will be reimbursed by BHEL as per clause no. 6.0 of General Terms

& Conditions at Annexure G.


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Page 3 of 3

NOTE/CONDITIONS FOR PRICE BID

1. TECHNICAL BID AND PRICE BID SHOULD BE SUBMITTED IN SEPARATESEALED ENVELOPES. IN CASE THE BIDS ARE FOUND IN ONE SINGLE

ENVELOPE THEN THE SAME ARE LIABLE TO BE REJECTED.

2. ALL THE BLANK SPACES IN PRICE BID FORMAT (ANNEXURE J) AT COLUMN.

NO. E AND F AND SL. NO. 13 & 14 OF THE BASIS OF OFFER FORMAT SHOULD

BE FILLED BY THE CONTRACTOR. IF ANY FIXED FIGURE IN THE PRICE BID

FORMAT IS CHANGED THEN THE BID SHALL BE SUMMARRIRILY BY-PASSED.

3. THE FIGURE AT TOTAL OF COLUMN NO. F OF PRICE BID FORMAT ( ANNEXURE

J ) SHOULD MATCH/TALLY WITH FIGURE AT SL. NO. 14 OF THE BASIS OF

OFFER FORMAT. IF THESE TWO VALUES ARE DIFFERENT THEN THE OFFER

SHALL BE BY-PASSED.

4. TOTAL CONTINGENCY OF 6% INDICATED AT SL. NO. 9 OF BASIS OF OFFER

FORMAT IS NOTIONAL. PAYMENT WILL BE MADE ON ACTUAL BASIS

DEPENDING UPON MINIMUM WAGES DECLARED BY THE GOVT. OF UP FROM

TIME TO TIME.

5. IF ANY OTHER ADDITION IS MADE OR ANY CONDITION IS ADDED BY THE

BIDDER IN THE PRICE BID FORMAT THEN THE OFFER SHALL BE BY-PASSED.

6. CONTRACTOR HAS TO COMPLY WITH PAYMENT OF MINIMUM WAGES AND

OTHER STATUTORY LEVIES AS PER PROVISION OF THE RESPECTIVE ACTS.
