kyocera net manager software information

REV. 06/02/2015 (EMC/EN)

KYOCERA NET MANAGER

SOFTWARE INFORMATION

Introduction

(1) About this document

This document describes the Kyocera Net Manager software offered by Kyocera Document Solutions Europe B.V.

(2) Software Version information

This software information describes the following software version.

KYOCERA Net Manager Server 5.1 KYOCERA Net Manager Embedded Terminal 5.1

(3) Definitions

The following words and phrases have the following meanings:

Words Meanings

Print&FollowTM

Means Follow me printing. Follow Me Printing feature lets a user print a document from anywhere within a given network and pick up the printout from any supported printer within the given network. Since “Follow me” is registered trademark by UK vendor (Ringdale), KDC takes this word instead. KDC is going to apply this word (Print&Follow

TM) as our trade mark in the world.

Contents

1. KYOCERA NET MANAGER SERIES GENERAL OVERVIEW

1.1. WHAT IS KYOCERA NET MANAGER SERIES? ADDED VALUE PROVIDED BY KYOCERA NET MANAGER (ABSTRACT)

1.3. SOFTWARE EDITIONS AND TARGET USER

1.4. DIFFERENCE BETWEEN KYOCERA NET MANAGER SERIES 1.5. STRENGTH 1.5.1. MULTI-VENDOR SUPPORT 1.5.2. INTEGRATION WITH KYOCERA TECHNOLOGY 1.5.3. GLOBAL SOLUTION SUPPORTED BY KDC

2. KYOCERA NET MANAGER 5.1 NEW FEATURES

2.1. KX DRIVER INTEGRATION 2.1.1. PRINT&FOLLOW 2.1.2. USER ACCESS CONTROL 2.1.3. JOB ACCOUNTING 2.2. INCREASE SUPPORTED DEVICES 2.2.1. PRINT&FOLLOW 2.2.2. SEND TO ME 2.2.3. PIN CODE SUPPORT 2.3. POLICY MANAGEMENT 2.4. JOB ARCHIVING

2.5. REMOTE DEVICE SETUP

3. KYOCERA NET MANAGER FUNCTIONALITY OVERVIEW

3.1. KYOCERA NET MANAGER SYSTEM OVERVIEW 3.1.1. COMPLETE SOLUTION FOR PRINTING SERVICES 3.1.2. EASY INSTALLATION AND MANAGEMENT 3.1.3. TECHNOLOGY COMPATIBILITY 3.2. KYOCERA NET MANAGER BASIC OBJECTIVES 3.2.1. COMPREHENSIVE MONITORING OF PRINTING SERVICES 3.2.2. PRINT ENVIRONMENT OPTIMIZATION 3.2.3. SECURITY ISSUES AND USER LOGIN 3.2.4. PRINT, COPY AND SCAN ACCOUNTING 3.2.5. JOB MANAGEMENT / PRINT&FOLLOW PRINTING (FOLLOW ME PRINTING) / SCAN MANAGEMENT

4. KYOCERA NET MANAGER FEATURES

4.1. MAIN FEATURES 4.1.1. SECURE COPYING 4.1.2. DIRECT PRINTING 4.1.3. PRINT&FOLLOW 4.1.4. SCAN MANAGEMENT 4.1.5. DRIVERLESS AND EMAIL PRINTING 4.2. USER ADMINISTRATION 4.2.1. USER IMPORT 4.2.2. USER REGISTRATION 4.3. PRINTER DEVICE ADMINISTRATION

4.3.1. PRINTER DEVICE SEARCHING AND AUTOMATIC DRIVER INSTALLATION 4.3.2. PRINTER DEVICE STATUS MONITORING 4.4. PRINT JOB ADMINISTRATION 4.4.1. PRINT JOB MODIFICATION 4.4.2. JOB PREVIEW 4.4.3. PRINT JOB RULES 4.4.4. PRIVATE QUEUE SUPPORT 4.5. USER ACCESS 4.5.1. WEB INTERFACE 4.5.2. DEVICES 4.5.3. MOBILE TERMINAL 4.6. ACCOUNTING AND REPORTS 4.6.1. DETAILED MONITORING 4.6.2. AUTOMATIC REPORTING 4.6.3. CREDIT ACCOUNTING 4.6.4. SETTING QUOTAS FOR PRINTING AND COPYING 4.6.5. PROJECT ACCOUNTING 4.6.6. COVERAGE ACCOUNTING

4.7.3. SOFTWARE MAINTENANCE LICENSES (SOFTWARE INSURANCE) FOR KYOCERA NET MANAGER 4.7.4. MASTER SERVER FOR REPORTING 4.7.5. JOB ROAMING 4.8. KYOCERA NET MANAGER EASY CLUSTER

4.9. SECURE RUN OF KYOCERA NET MANAGER SYSTEM

4.10. TERMINAL MODIFICATION

5. COMPATIBILITY AND SPECIFICATIONS

5.1. COMPATIBILITY 5.1.1. OPERATING SYSTEM 5.1.2. IDENTIFICATION TECHNOLOGIES 5.2. SPECIFICATIONS 5.2.1. KYOCERA NET MANAGER REQUIREMENTS 5.2.2. KYOCERA NET MANAGER SOFTWARE SPECIFICATIONS 5.2.3. KYOCERA NET MANAGER SOFTWARE COMPONENTS AND PORTS

6. SUPPORTED DEVICES

6.1. ABOUT SUPPORTED DEVICES 6.1.1. SUPPORTED DEVICES 6.1.2. TERMINAL TYPE 6.2. DIFFERENCE BETWEEN EMBEDDED TERMINAL AND EMBEDDED TERMINAL LITE

6.3. KNM EMBEDDED TERMINAL FOR KYOCERA MODELS

6.4. EMBEDDED TERMINAL LITE FOR KYOCERA MODELS

6.5. EXTERNAL TERMINAL

7. LICENSES

7.1. LICENSE ITEMS (1ST YEAR SOFTWARE MAINTENANCE INCLUDED)

7.2. FREQUANCY ASKED QUESTIONS REGARDING KNM LICENSES

7.2.1. WHAT IS MAINTENANCE LICENSE? 7.2.2. WHAT HAPPEN WHEN MAINTENANCE LICENSE IS EXPIRED? 7.2.3. HOW CAN THE CUSTOMER RECEIVE ANY LATEST UPDATES AND UPGRADES? 7.2.4. SHOULD WE PURCHASE THE MAINTENANCE LICENSE FROM 1ST YEAR? 7.2.5. CAN WE PURCHASE ONLY MAINTENANCE LICENSE FOR EMBEDDED TERMINAL? 7.2.6. WHAT IS UNLIMITED FEATURE ABOUT KNM/P DEVICE LICENSE? 7.2.7. WOULD UNLIMITED FEATURE BE AVAILABLE WHEN CUSTOMER PURCHASES THE LICENSE STEP BY STEP? 7.2.8. CAN YOU PROVIDE NFR LICENSE? 7.2.9. IS IT FREE OF CHARGE TO MIGRATE FROM STANDALONE SERVER ENVIRONMENT TO MULTI SERVER ENVIRONMENT? 7.2.10. IS IT FREE OF CHARGE TO REPLACE FROM CURRENT SERVER TO NEW SERVER? 7.2.11. IS IT POSSIBLE TO UPGRADE FROM MYQ TO KNM? 7.2.12. WHAT IS RECOMMENDED PRINTER DRIVER? 7.2.13. WHAT WILL HAPPEN IF I SELECT COLOUR PRINT WITHIN THE DRIVER, AND THEN PRINT OUT ON A MONOCHROME DEVICE? 7.3. LICENSE SIMULATION

8. APPENDIX 1

8.1. KYOCERA NET MANAGER SERIES COMPARISON 8.1.1. SERVER 8.1.2. WORKSTATION FEATURES 8.1.3. PRINT SERVER 8.1.4. TRACKING & ACCOUNTING 8.1.5. STATISTICS AND REPORTS 8.1.6. TERMINALS 8.2. KYOCERA NET MANAGER SERIES COMPARISON OF REPORTS 8.2.1. COVERAGE 8.2.2. DEPARTMENTS 8.2.3. DEVICES 8.2.4. ENVIRONMENTAL IMPACT 8.2.5. PROJECTS 8.2.6. SERVICE 8.2.7. SETUP 8.2.8. TOTAL 8.2.9. USERS

9. APPENDIX 2

9.1. ABOUT MULTI-VENDER SUPPORT 9.1.1. TARGET DEVICES 9.1.2. COMPETITORS DEVICES 9.2. HARDWARE ITEM GENERAL OVERVIEW 9.2.1. OBJECTIVE 9.2.2. KYOCERA DEVICES 9.2.3. COMPETITORS MODEL 9.3. EXTERNAL TERMINAL SPECIFICATION (KYOCERA NET 2 USB CONVERTER V2)

10. CONTACT INFROMATION

1. KYOCERA Net Manager Series General Overview

1.1. What is KYOCERA Net Manager Series?

KYOCERA Net Manager (KNM) is a simple and organized system for the monitoring and accounting of print and copy jobs. Additionally, it allows secure print, delayed print, automatic modification of print jobs, creating and exporting reports, user management of print jobs, print unification of various systems, and more.

Using the Print&Follow feature, the KNM system simplifies and accelerates all printing requirements of users. It is based on a database containing information on users, user groups, and printing devices. Based on this data, KNM allows system administrators to identify individual users on authorized printing devices and to monitor the volume and frequency of printing and copying. User identification is established when the user logs on to the terminal for the printing device through a valid identification method such as an ID card or a chip card.

Each user has access to the system via web browser and can control his or her own printing costs and print jobs. For system administrators and heads of departments, an accurate statistical report containing data on print volume and printing device utilization by individual users and group of users can be generated. This system has many advantages, whether it be for a small business, an enterprise, or an institution with an extensive organizational structure.

In addition to the coverage of all kind of accounting, printing and copying capabilities the Kyocera Net MangerPro includes built in comprehensive scanning and workflow features to increase user efficiency while strengthen customers document workflow processes at the same time.

Added value provided by Kyocera Net Manager (abstract)

The KNM system will offer a single point of administration to manage the customers printing and mfp fleet including setup of advanced workflow processes

The KNM system supports document confidentiality by allowing customers to safely print data sensitive documents by only specified users.

The KNM system provides printing convenience and efficiency by allowing customers to use any printer device that is ready to print.

The KNM system supports cost management by informing customers regularly about the number of printed pages and printing costs.

The KNM system supports comprehensive scanning and workflow features to increase user efficiency while strengthen customers document workflow processes at the same time. Dedicated scanning and workflow processes can be assigned to a user or group of users by offering an enormous potential of savings

1.3. Software Editions and target user

KYOCERA Net Manager series has two editions.

① KYOCERA Net Manager (basic) ② KYOCERA Net Manager Pro

Target SMB SMB ~ Enterprise

Function Basic function Full function

KYOCERA Net Manager(basic) is the ideal edition for small, medium, and large-sized companies that do not need enterprise-targeted functionality, but want to use a fully professional solution. KYOCERA Net Manager Pro is the most advanced edition which offers extended functionalities and a suite of features for enhanced cost control, accounting, scanning and workflow capabilities.

1.4. Difference between KYOCERA Net Manager Series

The following shows the functional comparison overview between KNM and KNMPro.

KNM (basic) KNMPro

Basic function

Secure Print/ Print&Follow™ ✔ ✔

User Authorization/ Authentication ✔ ✔

Job Accounting ✔ ✔

Job Tracking ✔ ✔

Kinds of reports 45 83

value-added function

Quota - ✔

Credit accounting (negative accounting) - ✔

Project Accounting - ✔

Scan management - ✔

OCR Option - ✔

Maximum Active Directory synchronization (users, departments, ID cards)

1 LDAP server 5 LDAP servers

1.5. Strength

1.5.1. Multi-vendor support

Since KNM supports multivendor environments, customers can use KNM even though the customer is using different printing systems. KNM will support accounting and direct print features to more than 1700 different devices of various manufacturers*. Whether you are looking to migrate to a single manufacturer based service or have the need for multiple copiers and printer systems, KNM will enable the customer printing device management, reporting, and processes to support a variety of configurations. *The External BOX option will be required to connect non Kyocera devices to allow other than accounting and direct printing functionalities.

1.5.2. Integration with KYOCERA Technology

KNM is integrated with KYOCERA drivers, utilities and technologies. Since Kyocera develops both hardware and software, KNM is integrated with the Kyocera hardware seamlessly. For example, KNM‘s authentication status is reflected in the KX DRIVER. See details in 2. KYOCERA Net Manager Ver.5.1 New features.

1.5.3. Global solution supported by KDC

Since KDC will support this solution in worldwide, sales companies can utilize this solution for global business. KNM will enhance the business chance. And also, customization of KNM will be possible.

2. KYOCERA Net Manager 5.1 New Features

2.1. KX Driver Integration

The KX Driver integration plays an important role in three main components of the KNM system as follows.

2.1.1. Print&Follow

Print&Follow function enables users to print from any designated printer on the network regardless of where the job was sent. Users can enter their KNM user name and password in the driver’s Device Properties or allow KX Driver to use the current Windows login as the user name during Print&Follow printing.

This allows the system to recognize the job’s owner more easily and enhances scalability.

KNM tab in the Administrator Settings dialog

2.1.2. User access control

User access control provides automatic configuration of the driver based on printing policies set for the user in KNM. The driver connects to the KNM server and retrieves the applicable policies for the user, and then adjusts the configuration accordingly.

Printing policies include:

Print restriction

Print restriction (color)

Force EcoPrint printing

Force Duplex printing

Force A4 printing

Force B&W printing and page limit for MS Outlook

Force multiple pages per sheet printing

Display Quick Print tab only

Example for setting of authorization is reflected to the KX DRIVER

2.1.3. Job Accounting

KX DRIVER can communicate with the job accounting service in KNM to retrieve account information and to control usage for users and groups. After a user logs in to Net Manager through the driver, the driver receives information on the user’s credit and quotas. Credit or quota accounting restrictions are applied and messages are displayed to the user accordingly. If both credit and quota accounting are set in the KNM server, credit accounting restrictions, which are higher priority, will take effect. Information about these limits may be combined with the policy notifications, and depend on the settings established by the administrator.

Message Box when user does not have enough credit

2.2. Increase supported devices

2.2.1. Print&Follow

From KNM version 5.1, users are allowed to do advanced pull print with Embedded Terminal Lite. Although Embedded Terminal (HyPAS application) can also be used, it is no longer necessary.

The following devices will support this function.

Model Name

TASKalfa 2551ci

TASKalfa 3051ci/3551ci/4551ci/5551ci

TASKalfa 6551ci/7551ci

TASKalfa 3010i/3510i

TASKalfa 3501i/4501i/5501i


ECOSYS M3040idn/M3540idn/M3550idn/ M3560idn

2.2.2. Send to Me

From KNM ver.5.1, users are allowed to send Scan jobs to email automatically with Embedded Terminal Lite. Although Embedded Terminal (HyPAS application) can also be used, it is no longer necessary.

For devices supporting the HOME menu, it is possible to customize the HOME screen so that Send to Me (email) options appear on the screen. However, Send to Me folder options will not appear on the screen even after adding them to HOME screen.

The following devices are supported Send to Me feature in KNM ver.5.1.

Model Name

TASKalfa 2551ci






ECOSYS M3040dn/ 3540dn


2.2.3. PIN code support

From KNM ver.5.1, PIN code authentication is supported with Embedded Terminal Lite. Although Embedded Terminal (HyPAS application) can also be used, it is no longer necessary.

The following table shows available combination of user authentication on device.

Embedded

Terminal (HyPAS) Embedded

Terminal Lite

Card ID Only YES YES

PIN Code Only YES YES (1)

User + PWD YES NO (2)

Card ID + PWD YES YES

Card ID + PIN YES YES (1)

(1) The following non HyPAS devices are available. - The supported FW may not be implemented at initial launch

(2) Not supported in KNM ver. 5.1 but will be supported in the future 5.x

Model Name (Kyocera)


ECOSYS M2030dn/M2530dn


ECOSYS M6026cdn/M6526cdn

FS-2100D/2100DN/4100DN/4200DN/4300DN

2.3. Policy Management

From KNM ver.5.1, the following user policies can be defined for a user or more users or groups

Basic user policies

Print Yes, No

Color print Yes, No

Copy Yes, No

Full color copy Yes, No

Single color copying Yes, No

Send Yes, No

Store in USB memory Yes, No

Store in Box Yes, No

Fax Yes, No

Advanced user policies

Force toner saving Yes, No

Force duplex

Yes, No

Force A4 sheet Yes, No

Force black-and-white printing and page limit in MS Outlook No,1,2,3,4,5

Force multiple pages per sheet No,2,4,6,9,12,16,25

Display Quick Print tab only Yes, No

Other policy

Device access level User/ Administrator

2.4. Job Archiving

Starting from version 5.1, KNM can capture every job the user processes on an MFP and prepare it for archiving by

a third party tool. A metafile is created along with each job archived. The following are the types of archiving

available.

Behavior

Print Archiving Uses Job preview feature. Copies PDF to archiving Folder and metadata using custom or default generator class

Copy Archiving Terminal sends each page being copied as PDF and metadata. When last page arrives, creates final metadata file.

Scan Archiving After scan profile is processed KNM copies the attachments to the archive folder and creates metadata file.

Fax Archiving Same as copy.

Note: Even so the archieving feature is free of charge the function needs to be enabled by a adding a special KNM Job Archieving license. This license may be not available in all Kyocera sales territories.

2.5. Remote Device Setup

Starting from version 5.1, Remote Setup allows for easy and convenient setup of device settings as well as

installation of HyPAS.

KNM ver. 5.1 automatically sets up printers to work with KNM

- Set up printer settings like SMTP server, SSL etc.

- Install the Embedded terminal (HyPAS application) on Kyocera devices

- Enable the Embedded Terminal Lite on Kyocera printers

Also the following operations also available in this feature.

- Manually invoke the Printer Setup for selected devices

- Automatically setup a printer when it is added to KNM via Printer Discovery feature

- Setup multiple devices in parallel to enhance performance

Installing embedded terminal (HyPAS application) remotely

3. KYOCERA Net Manager Functionality Overview

3.1. KYOCERA Net Manager System Overview

3.1.1. Complete solution for printing services

KNM is a universal tool that provides a complete set of services related to print, copy and scan, all in one package. The flexibility of the KNM system allows the customer to use only the features that are currently needed, and to extend them easily any time in the future if required.

3.1.2. Easy installation and management

Integration of all monitoring and printing features into a single unified system results in easy and intuitive operation with minimal requirements for installation and system administration.

3.1.3. Technology compatibility

To fulfill real market requirements, KNM assures the highest possible level of compatibility in the IT environment, device management, and ID technology.

Support for Citrix or MS Terminal Server environments

Support for MS Cluster (the built-in KNM Easy Cluster can also be used instead)

Printing from Windows, Linux, and MAC OS; support of AS400 or SAP

More than 1700 supported printers and MFPs from more than 25 vendors

Nearly 20 different technologies for user identification are supported with standard, easy customization for connecting almost every reader available on the market (see details in 4.1.2 Identification technologies)

3.2. KYOCERA Net Manager Basic Objectives

3.2.1. Comprehensive monitoring of printing services

Having correct information about the usage of print services in an organization is necessary for monitoring and optimization. KNM employs a unique combination of several methods for communicating with printing devices and for monitoring print spoolers. This combination provides a sophisticated system of acquiring precise counter status and generating transparent reports.

3.2.2. Print environment optimization

Once all the data about the current print environment is known the optimization can begin. KNM can indicate which devices are not being used effectively, which users are printing more than expected, as well as the printing costs of every user or department. KNM can also monitor the service alerts from all the devices and detect devices that are less efficient due to high demand for service and support. Based on this information, a complete restructuring of the printing environment (including replacing old devices with newer, more efficient models), or just a simple rearrangement of existing devices, can follow.

3.2.3. Security issues and user login

Based on the previous optimization results, local personal printers that are found to be less efficient can be replaced with a central device shared by multiple users from different offices. This raises the importance of security: an unauthorized person may be able to get access to documents printed by another user on the shared device. However, you can simply avoid this situation by equipping every shared network device with the KNM hardware Terminal and enabling user login. The print jobs are then stored on the server and printed only if the user is correctly identified by PIN, ID card, or ID tag.

KNM allows connecting almost every type of identification technology available on the market – from simple PIN identification, chip card and magnetic stripe card readers, to a wide range of contactless readers. Select printing devices can be equipped with a special KNM embedded Terminal that provides many advanced functions and an intuitive user interface.

3.2.4. Print, copy and scan accounting

The next step in the optimization process is reducing the number of printed and copied pages. KNM can be used to monitor the number of pages printed and copied by every user, including those using locally-connected personal printers. Further control of printing is possible by setting quotas for each user and department, or by running project accounting for monitoring the print costs of particular projects.

Institutions that provide commercial print services to the public can appreciate the features for credit accounting when print functions are only available to users with prepaid credit. This method is often used at schools and libraries.

3.2.5. Job management / Print&Follow printing (Follow me Printing) / Scan management

Although user identification on the printing devices creates restrictions for users, it also allows them to manage their print and scan jobs. After a user has logged on the device, print jobs stored on the server can be searched and then printed, deleted, reprinted, or marked as favorites for easy access.

The print jobs are not fixed to one device, but are accessible from all connected devices depending on user privileges. This means that any job sent to print can be released on any device in the network that the user logs on (also known as Print&Follow printing). The result is time saved and increased efficiency in the workplace.

User identification on the printers and MFPs can also simplify the network scan process. By just pressing one button the scanned document is sent to the email address or shared folder of the logged on user.

4. KYOCERA Net Manager Features

4.1. Main features

4.1.1. Secure copying

Device panels are locked by default. After logging in through a valid identification method, the panel is unlocked and the copy function is enabled. When a user completes a copy job, he or she is logged off the device. The number of copied pages is then logged. If the user forgets to log out, the system logs him or her out automatically after a period of inactivity.

4.1.2. Direct printing

After a user sends a job to print, the job is processed by the system and is immediately sent to the appropriate printing device. After the print job is finished, the number of printed pages is added to the user’s account. Direct printing can control print volume, but does not have any advanced functions such as secure printing and Print&Follow printing. With direct printing, no Terminal for user identification is needed.

4.1.3. Print&Follow

After a user sends a job to print, the job is processed by the system and stored on the server. After the user logs on a printing device, the job is sent to this printer device. Secure printing enables users to print from any designated printer on the network regardless of where the job was sent (also known as Print&Follow printing).

4.1.4. Scan management

Scan management simplifies network scanning on multifunctional printers. After logging in at the device with either a PIN or an ID card or other available authentication, all scanned jobs are automatically sent to a shared folder or to the email address of the user currently logged on. The user does not need to set a destination folder or select an email address. If you own any OCR software (Optical Character Recognition) or have purchased the Kyocera Print&Follow Advanced OCR and Workflow License, KNM integrates this software into the scan management process. Once communication between KNM and the OCR software has been set up, users can receive their scanned documents in editable format or design enhanced scanning workfows.

4.1.5. Driverless and Email printing

KNM allows printing PDF, Word, Excel, and PowerPoint documents directly via email to the KNM server and also from the user’s KNM web interface without the need to install any print driver or other application. It gives KNM users great flexibility for printing documents from any PC on the network while still retaining a high level of security and all the advantages of Print&Follow printing.

4.2. User administration

4.2.1. User import

KNM supports automatic import of users from Microsoft Active Directory, Novell eDirectory, Open LDAP, Lotus Domino, CSV files, and other KNM Master servers. A comprehensive selection of user import settings ensures correct loading of all necessary data as well as combined imports from Active Directory and CSV files when, for example, data such as card numbers are not stored in the Active Directory and it is necessary to load them from a different database.

When importing users, random PIN numbers can be automatically generated for every user and sent to them by email. Users can change their PIN numbers at any time from the KNM web interface.

4.2.2. User registration

Users can register a new account from the KNM web interface. Once a user is registered, the system will generate a PIN number for them.

4.3. Printer device administration

4.3.1. Printer device searching and automatic driver installation

Printing devices can be easily searched and automatically activated in the KNM system. You can search devices in different subnets based on how the network is set up. KNM also supports fully automatic Windows driver installations by IP range, model, type of device, etc.

4.3.2. Printer device status monitoring

KNM monitors the current status of all printing devices, including error and warning messages and actual toner levels. Furthermore, it regularly updates all function counters. A special report containing the history of all error and warning messages can be generated to give accurate information about the devices.

4.4. Print job administration

4.4.1. Print job modification

For certain print jobs it can be useful to modify their data. KNM offers options for forcing stapling, duplex printing, and number of copies by using PJL commands. Administrators can also specify custom PJL commands.

4.4.2. Job Preview

A preview of every sent job can be displayed from the KNM web interface of the user or administrator. The preview is stored in PDF format.

4.4.3. Print job rules

Jobs can be automatically deleted, paused, or forwarded to more efficient or more economic devices based on the size of the job, number of pages, source application, or job name.

4.4.4. Private queue support

For users who need to print sensitive documents, there is a setting for automatic deletion from the server that occurs immediately after printing. Private queue is often used when printing financial data and other confidential information.

4.5. User access

4.5.1. Web interface

User access to the KNM system is available through a web browser. After logging in, the user’s profile and print jobs are displayed. The print jobs are separated into folders according to their status (printed, queued, etc.). Users can sort the jobs, pause them, delete them, or return them to the job list. Users can also access their own statistics such as print quota and credit balance information.

There are settings available for reloading account credit, displaying and managing devices, viewing and scheduling reports, and more. Privileges to access these settings can be assigned to specific users.

4.5.2. Devices

Users can manage their print jobs stored on the KNM server directly from the KNM Terminal after logging on any of connected devices. Simple ID card registration is also possible through the KNM Terminal.

4.5.3. Mobile Terminal

Users can manage print jobs stored on the KNM server from a mobile terminal without installing any software. User can access KNM Server through the Web Browser. Other user functions such as checking quota status, recharging credit, and unlocking the printer are also available in the mobile terminal. The mobile terminal runs on any mobile device that supports HTML5, which includes iOS, Android, and Windows mobile devices.

4.6. Accounting and reports

4.6.1. Detailed monitoring

KNM system provides features for detailed monitoring of an entire print network and helps organizations optimize workflow and employee time. It provides data on private prints and can reveal any inefficiency in printing company emails and other documents. It provides departments with exact numbers for print cost distribution across individual cost centers. It can also reveal any dead load or overload of printing devices so that you can begin to optimize how and where the devices are placed.

4.6.2. Automatic reporting

KNM includes an automatic report sending feature. The report includes actual data of all printing processes in a specific period of time. Report settings can be customized so that only certain information is sent to individual users. Reports can be displayed online on the KNM web interface. They can also be sent periodically to specific email addresses, or stored in predefined folders. Many kinds of reports are available and are based on printers, departments, users, jobs, and projects. (See Appendix information in more details) You can change the order of the columns by paper format (A4, A5, etc.). Customized reports can be quickly generated at any time. The reports are available in PDF, HTML, TXT, XML, and CSV formats.

4.6.3. Credit accounting

Credit accounting is necessary for running printing devices in public places such as schools, libraries, and government offices. Users can buy identification cards charged with credit that can be used for printing, copying, and network scanning, until they run out of credit. After that, the KNM Terminal prohibits the user from logging on the printing device and the user has to recharge their identification card. The KNM credit system can be combined with job accounting. The cards of every user or group can be preset for either credit accounting or job accounting. For example, a public library can have a multifunctional printer set up so that their library members use credit accounting (and therefore have to recharge their cards when their balances are low), while employees of the library would use a regular accounting system without the credit subtraction.

Credit recharging is possible directly through the KNM web interface by authorized users, or by purchasing recharge vouchers with a preset amount on them. After the users purchase the voucher, they can register to activate it and apply it to their account credit through the KNM web interface, embedded Terminal, or mobile Terminal.

Other possibilities include using external payment providers. Currently, Mokipay System and VIS are supported. More payment providers can be added in a future custom version depending on customer request.

4.6.4. Setting quotas for printing and copying

Quotas for printing and copying can be set up to limit the number of pages available to a user. For each user, a quota limit can be set to a specific time period or repeating period. If the limit is exceeded, the system disables printer operations according to available options. Limits can be set for total number of pages, color pages, scanned pages, or total price for a specified period of time. There is also a feature for automatic email notifications when the warning level or quota has been reached.

4.6.5. Project accounting

Project accounting is a powerful solution for companies working on multiple projects for different customers. Employees can assign print, copy, and scan jobs to particular projects, and then distribute the print cost among them and charge it to the appropriate customer. Project accounting can be also used as another independent level of internal accounting in conjunction with devices, users, and departments For example, it can be useful for keeping count of private print jobs sent by users. The project accounting feature on embedded Terminals lets you assign print jobs to projects without the need of any additional applications.

4.6.6. Coverage accounting

There are new settings for color coverage accounting available for select device models. You can define the price of each of the three coverage levels for printed and copied pages: low (Level 1), medium (Level 2), and high (Level 3). If the device does not support this feature, the Full-color price is used. You can also set the price for each paper format: A4, A3, A5, B4, B5, Folio, Leger, Legal, Letter, Statement, and Other.

.

Cloud support is useful for companies with multiple branch locations; one license code can be used across all KNM servers in the cloud (the volume can be split and shared between branches). KNM can be set up as a master server that manages licenses for printing devices and Terminals on the site servers (and fulfills other cloud functions); however, it cannot be used as a print server. The site server downloads the required amount of printing devices and Terminals from the master server.

With KNM 5.1 or later a maximum of 40 Kyocera Net Manager or Kyocera Net ManagerPro licenses will be required to connect unlimited devices to the customers KNM Cloud environment. New is that this now also will include all connected side servers within the KNM cloud.

Note: There will be no unlimited licensing for Embedded Terminal or Embedded Terminal Lite!

4.7.3. Software maintenance licenses (software insurance) for Kyocera Net Manager

All software licenses include the first year of a software maintenance (software insurance).

The software maintenance starts from the date of its first activation.

It is not possible to combine Kyocera Net Manager Basic and/or Kyocera Net Manager Pro licenses within one Kyocera Net Manager cloud environment.

Additional licenses of a software maintenance can be added only to the same type of software

license with the same number of devices. In case there are more software licenses within the customers cloud all of them have to be covered by an adequate number of software maintenance licenses. In case not all licenses covered with equal duration of software maintenance the software maintenance will become invalid at the time the first license will run out of maintenance.

If the software maintenance expires Kyocera Net Manager system will continue to work but it cannot be updated or upgraded anymore. In case of reinstalling Kyocera Net Manager system it is possible to install any Kyocera Net Manager version launched in the period that was covered by a valid software maintenance.

The valid Kyocera Net Manager software maintenance (software insurance) covers following:

o Hot fixes o Bug fixes o Updates (e.g. version 5.0 to 5.1.x etc.) o Upgrades (version 5.x to 6.x etc.) o Support to migrate KNM/P to a new HW Server within non VMHA environments o Standard SLA conditions: Response time of NBD (Next Business Day)

(Detailed description of how to add a new license of the software maintenance to Kyocera Net Manager is explained in the Install Manual.)

Picture 1: Example how does the maintenance work: If your software maintenance expires on 31.1.2015 and you buy and activate a software maintenance on 1.6.2015 (for 1 year) it will be automatically assigned to the last day of a valid support:

31.1.2015 expiration 1.6.2015 purchase of a new software support

New support will start from 1.2.2015. till 30.1.2016

4.7.4. Master server for reporting

If KNM is installed in multiple branch locations, collecting data from the branch with the KNM servers and displaying it on the master server is possible. This functionality is useful especially for users who run several branch offices and want to have overall statistical information accessible from one place.

4.7.5. Job roaming

Users travelling between multiple branch offices can also transfer their print jobs from one location to another. After logging on an embedded Terminal or the KNM web interface, users can check their print jobs that are available on other branches, select the ones they want to print, and move them to the branch in which they are currently located.

.

4.8. KYOCERA Net Manager Easy Cluster

Easy Cluster allows you to switch between the active KNM server and the backup server in case of any unexpected downtime. To use the Easy Cluster application, you must install the KNM active server and backup server on two different physical servers with the correct parameters.

In the case of server downtime (if the downtime period is longer than interval setup), the KNM backup server initiates the following actions:

The backup server automatically turns the active server off, retrieves its IP address or host name, recovers its database from the active server backup, and activates KNM.

The backup server automatically sends a notification to the system administrator and waits for approval. Once the approval has been made, the backup server starts the same actions mentioned above.

The system administrator is notified about all these actions. The system administrator may repair the active server and confirm if it’s functioning. With this confirmation, the backup server automatically restarts all the functions of the main KNM server.

The server on which the backup KNM server is installed should not be assigned to any application other than KNM.

4.9. Secure run of KYOCERA Net Manager system

Secure communication can be configured in KNM. KNM applications and functions such as Embedded Terminal, Easy Job Manager, Mobile Terminal, printing jobs, and cloud licensing now fully support secure communication. You can easily upload your security certificate through KNM Easy Config for HTTPS communication. This secures communication protocol uses Port 8090 instead of the standard Port 8080 for web access. With this simple switch, all the unsecured ports are automatically closed.

4.10. Terminal modification

The latest version of the embedded application in the new KNM lets you define not only the complete look of the embedded application, but also the behavior of all the buttons. Thanks to the user friendly environment, you can customize the look and features for each department or for each user. Everyone can use a different Terminal, defined exactly according to their needs to further simplify their work that involves the use of an MFP. Buttons can be sorted into folders so you can organize a large number of buttons according to their different functions, how frequently they are used, etc.

5. Compatibility and Specifications

5.1. Compatibility

5.1.1. Operating system

KNM is designed for processing print jobs from any print environment, including Windows, DOS, MAC, Linux, AS400, SAP, UNIX and others. KNM must be installed on Windows 2008 Server or later. Installation in virtualized environments is supported.

5.1.2. Identification technologies

KNM hardware lets users log on to a printing device through any one of many different identified technologies: entering a PIN using the keyboard, contact chips, or various technologies using contactless cards etc.

Our development team can also customize KYOCERA card reader hardware and connect almost any kind of ID technology on the market.

5.2. Specifications

5.2.1. KYOCERA Net Manager Requirements

Server Hardware 2GHz, 2GB RAM *

RAM 2GB*

Number of printers (per server) : CPU Cores (2GHz):

Up to 30 : 1

Up to 100 : 2

300+ : 4

Storage space

(Indication)

Volume 500,000 pages per month: 4 pages per job, 6,250 jobs per business day

Application files : 150MB

Log : 100MB (14days)

Accounting records : 6GB (4 year history)

Print jobs : Depends on amount of print

Server Operating System Windows Server 2008 / 2008 R2 / 2012 / 2012 R2

Windows Vista / 7 / 8 / 8.1**

32-bit and 64-bit OS’es are supported

User Operating System

(standard printing)

Windows Vista and later

Linux – all distributions

MAC OS – all versions

ERP and other systems supporting LPR

User Operating System

(projects, local monitoring)

Windows Vista and higher

Linux – all distributions

Web browser Internet Explorer 10* and later

Mozilla Firefox 10 and later

Google Chrome 20 and later

* Some function are not fully supported on older versions of the IE web browser.

Estimated installation time

(including device config)

30~60 minutes***

* Recommended configuration depends on a measure of system load; in case of trouble please contact your KNM Support team

** For trouble-free operation, we strongly recommend a server operating system; other operating systems may cause overflow of network sessions

*** Depends on the number of devices

5.2.2. KYOCERA Net Manager Software specifications

The installation file contains the KNM system as well as the Firebird database server, Apache web server, and PHP application. With Scan Management activated, the KNM system uses the proper SMTP server. To avoid any conflicts, the SMTP server cannot be used by any other database, web interface, and PHP or email server. We recommend installing KNM on a server with a newly installed operating system. KNM supports installation on a virtual server environment.

Note: A KNM VMHA license will be required in case Virtual Server environments are automatically changed to new host hardware or running in a cluster environment.

5.2.3. KYOCERA Net Manager Software components and ports

KNM server consists of the following components:

KNM Windows Service Key component of the KNM system, including the LPD server and SMTP server

Firebird Database Server Database service for the KNM system

Apache Web Server Web service for the KNM system

PHP.exe PHP application for running the KNM web interface and scripts

KNM Easy Config Application for basic system configuration and device search

Terminal Manager Tool for Terminal management

KNM client (not mandatory, necessary only for advanced KNM features) consist of following components:

KNM LPMS service Service for collecting data for local device monitoring and offline accounting

KNM Easy Job Manager Application for job and project management

The KNM system uses following the ports for communication:

TCP Port 25 SMTP protocol used for the Scan Management function

TCP Port 515 LPR protocol used for print job transmission to the KNM server

TCP Port 3050

TCP Port 8080 HTTP alternative protocol for access to the web interface

TCP Port 8090 HTTPS alternative protocol for access to the web interface and for communication secured by the security certificate

UDP Port 161 SNMP protocol for communication with printing devices

UDP Ports 11108 and 11111 Protocols for communication with Terminals

UDP Port 11112 Protocol for communication with LPM

TCP Port 9093 Authentication/Authorization

TCP Port 9094 Driver access, Mobile access

(this port can’t be changed on Net Manager)

TCP Port 9095 Spooler service

TCP Port 9097 Log information

TCP Port 9098 Job status

TCP Port 9099 Thrift access

6. Supported devices

6.1. About supported devices

6.1.1. Supported Devices

KNM supports many printing devices of various types and manufacturers. In cooperation with these manufacturers and distributors, the following brands are certified:

Brother, Canon, Dell, Develop, Epson, Gestetner, HP, Konica Minolta, KYOCERA, Lanier, Lexmark, Lomond, Nashuatec, OCÉ, OKI, Olivetti Rex Rotary, Ricoh, Samsung, Sharp, Toshiba, Triumph-Adler, UTAX, Xerox, and Panasonic

Print&Follow support for competitor’s devices may require for external terminal like e.g. Kyocera Net2USB Converter V2. Large format devices are not not supported by KNM.

6.1.2. Terminal Type

There are following three ways to support the devices.

Terminal Type Platform Applicable device Applicable license

1 Embedded Terminal HyPAS application HyPAS model KNM Embedded Terminal License

2 Embedded Terminal Lite

Device FW HyPAS model (in case of not installed HyPAS) Non HyPAS model

KNM Embedded Terminal Lite License

3 External Terminal External hardware box

Competitors machines

KNM Embedded Terminal Lite License

6.2. Difference between Embedded Terminal and Embedded Terminal LITE

The following table shows functionality of each terminal type as of KNM ver.5.1.

Terminal Type Embedded Terminal Embedded Terminal Lite External Terminal

Applicable device Installed HyPAS HyPAS model without installed HyPAS Terminal Non HyPAS model Competitors model

Applicable license KNM Embedded Terminal KNM Embedded Terminal Lite license (Not installed HyPAS/ Non HyPAS model) KNM Embedded Terminal llite license(Competitors model connected via Net2USB Converter V2)

Panel lock ✔ ✔(Selected devices)

ID card authentication ✔ ✔

Simple follow me print ✔

Advanced follow me Print

✔ ✔(Selected devices)

Mark as Favorite job ✔

SendToMe ✔ ✔(Selected devices)

PIN Authentication ✔ ✔(Selected devices)

Project selection ✔

ID card registration ✔

Credit recharge ✔

ScanToFax/FaxServer ✔

Advanced Scanning ✔

Advanced OCR & Workflow

✔ (optional OCR software /license required)

6.3. KNM Embedded Terminal for KYOCERA models

An activated Embedded Terminal license will be needed

Supported models


TASKalfa 552ci

TASKalfa 2550ci

TASKalfa 2551ci





FS-C8520MFP/FS-C8525MFP


TASKalfa 300i

TASKalfa 420i/ 520i






FS-6525MFP/FS-6530MFP

TASKalfa 256i/306i


TASKalfa 265ci

ECOSYS M6026cidn/M6526cidn/M6526cidn TASKalfa 266ci

FS-3540MFP/3640MFP


The following models will be supported in future version. (KNM version 5.1.x)

TASKalfa 305ci/355ci/405ci

ECOSYS M6035cidn/ 6535cidn

6.4. Embedded Terminal Lite for KYOCERA models

For devices that does not have the HyPAS application. An activated Embedded Terminal Lite license will be needed.

Supported Models

New supported models from ver.5.1

TASKalfa 2551ci










ECOSYS M6026cdn/M6526cdn

ECOSYS M6026cidn/M6526cidn TASKalfa 266ci

Supported models from ver.5.0


TASKalfa 552ci

TASKalfa 2550ci



FS-C8020MFP/C8025MFP, TASKalfa 255c/205c


TASKalfa 300i

TASKalfa 420i/ 520i



FS-6030MFP/6025MFP/6025MFP/B, TASKalfa 255/TASKalfa 255b/TASKalfa 305

FS-6525MFP/FS-6530MFP, TASKalfa 256i/306i

FS-C2026MFP+/C2126MFP+


TASKalfa 265ci

FS-1030MFP/FS-1030MFP DP/FS-1130MFP

FS-1035MFP DP/1135MFP

FS-3040MFP+/3140MFP+

FS-3540MFP/3640MFP


FS-C8600DN/C8650DN

FS-2100D/2100DN/4100DN/4200DN/4300DN

The following models will be supported in future version. (KNM version 5.1.X)

TASKalfa 305ci/355ci/405ci

ECOSYS P4040dn

ECOSYS P6130cdn/ P6035cdn/ P7040cdn

ECOSYS M6030cdn/ 6530cdn

ECOSYS M6035cidn/ 6535cidn

6.5. External Terminal

The following hardware box needs to connect to the device which does not support Embedded Terminal (HyPAS) and Embedded Terminal Lite. It requires activating KNM Embedded Terminal Lite license.

*detailed information will be informed in another document.

Product name Kyocera Net2USB Converter 2 (single IP)

Available from Kyocera Dokument Solutions Europe B.V.

Item Code 870LS95049

*Kyocera legacy models will require for this external terminal BOX.

7. Licenses

7.1. License items (1st Year Software Maintenance included)

The following licenses will be prepaired in ver.5.1. License orders- and distribution via KDE Virtual Licensing System.

License Item code (KDE) description

1 Server License License fee for connected device with server.

KYOCERA Net Manager

KNM 1 device license KYOCERA Net Manager for 1 Printing Device

KNM 4 devices license KYOCERA Net Manager for 4 Printing Devices

KNM 10 devices license KYOCERA Net Manager for 10 Printing Devices

KYOCERA Net Manager Pro

KNMP 1 device license KYOCERA Net Manager Pro for 1 Printing Device

KNMP 4 devices license KYOCERA Net Manager Pro for 4 Printing Devices

KNMP 10 devices license KYOCERA Net Manager Pro for 10 Printing Devices

KNMP 40 devices license KYOCERA Net Manager Pro for 40 Printing Devices (will directly allow unlimited connections using KNM 5.1 and later)

2 SW Support License for KNM / KNMpro license Per additional year of SW Support

KNM/KNMP 1 device SW MNT

Software Maintenance for Net Manager/Net Manager Pro 1 Device /1 year

KNM/KNMP 4 devices SW MNT

Software Maintenance for Net Manager/Net Manager Pro 4 Devices /1 year


Software Maintenance for Net Manager/Net Manager Pro 10 Devices /1 year

KNMP 40 devices SW MNT Software Maintenance for Net Manager Pro 40 Devices /1 year

3 Terminal License

Embedded Terminal Lite License fee for non-HyPAS(FW implemented) + External Terminal Box

KNM E-Terminal Lite 1 pc license

Embedded Terminal Lite License for 1 pc

KNM E-Terminal Lite 4 pcs license

Embedded Terminal Lite License for 4 pcs


Embedded Terminal Lite License for 10 pcs

Embedded Terminal License fee for HyPAS Embedded Terminal

KNM E-Terminal 1 pc license Embedded Terminal License for 1 pc

KNM E-Terminal 4 pcs license Embedded Terminal License for 4 pcs

KNM E-Terminal 10 pcs license

Embedded Terminal License for 10 pcs





4 SW Support License for Embedded Terminal/Lite Per additional year of SW Support for Embedded Terminal / Termal Lite

KNM E-Terminal/Lite 1 pc SW MNT

Software Maintenance for Embedded Terminal/Lite 1 Device /1 year

KNM E-Terminal/Lite 4 pcs SW MNT

Software Maintenance for Embedded Terminal/Lite 4 Devices /1 year


Software Maintenance for Embedded Terminal/Lite 10 Devices /1 year

KNM E-Terminal 40 pcs SW MNT

Software Maintenance for Embedded Terminal 40 Devices /1 year


Software Maintenance for Embedded Terminal 100 Devices /1 year

License Item code (KDE) description

5 Upgrade License

KNM to KNMP Upgrade 1 device

Upgrade from KYOCERA Net Manager to KYOCERA Net Manager Pro for 1 device

KNM Lite to E-Terminal Upgrade 1pc

Upgrade from Embedded terminal LITE to Embedded terminal for1 device

6 Mobile Terminal license License for using the mobile terminal the system.

KNM Mobile Terminal license KNM mobile terminal license for unlimited number of smart phones.

7 Virtual Machine High Availability license

License for working on the highly available virtual machine or VM automatically changing the HW Host PC.

KNM VMHA license KNM VMHA license for working on the highly available virtual machine.

7.2. Frequancy asked questions regarding KNM licenses

7.2.1. What is maintenance license?

Maintenance license supports any latest updates and upgrades, bug fix and trouble shooting.

7.2.2. What happen when maintenance license is expired?

The customer cannot receive any latest updates and upgrades, bug fixs for trouble shooting.

7.2.3. How can the customer receive any latest updates and upgrades?

The customer should purchase maintenance license including the blank period in case of bug fixes and troubleshooting are required when maintenance has already expired.

7.2.4. Should we purchase the maintenance license from 1st year?

KYOCERA Net Manager/KYOCERA Net Manager Pro license and Embedded Terminal Lite/Embedded Terminal license include 1st year software maintenance. Maintenance lisence will be needed from second year and further.

7.2.5. Can we purchase only maintenance license for embedded terminal?

No, you can’t. You have to purchase both maintenance license for KYOCERA Net Manager Device license and embedded terminal license when you purchase maintenance license.

7.2.6. What is unlimited feature about KNM/P device license?

Since Kyocera KNM version 5.1 the KNM Cloud licensing will accept unlimited number of connected devices and servers as soon the central license server has activated 40 Business or BusinessPro licenses. All connected site servers will be allowed to use unlimited number of printers/MFPs.

7.2.7. Would unlimited feature be available when customer purchases the license step by step?

Yes. If customer purchase less than 40 devices license (1/4/10 device(s) license) separately, unlimited feature is available as soon the amount of license reaches 40.

7.2.8. Can you provide NFR license?

Yes, we will provide you the NFR license limited to 1 year. Following shows typical NFR licenses set we’ve prepared.

KNMPro supporting up to 10 connections

KNM Embedded Terminal (supporting up to 5 Embedded Terminal / Embedded Terminal Lite devices)

KNM Mobile Terminal license

7.2.9. Is it free of charge to migrate from standalone server environment to multi server environment?

Yes, it is. It does not need special license in this case. However if customer built cluster environment, they need to purchase VMHA license.

7.2.10. Is it free of charge to replace from current server to new server?

It does not need special license in this case. However a valid maintenance license is needed to replace the server.

7.2.11. Is it possible to upgrade from MyQ to KNM?

Upgrade is not possible, the customer will have to setup a new installation of the KNM software

7.2.12. What is recommended printer driver?

KX driver ver.6.2 is strongly recommended. However when used with competitor’s device, some features will not be available.

7.2.13. What will happen if I select colour print within the driver, and then print out on a monochrome device?

The job will be printed out with monochrome. And it will be accounted as monochrome print.

7.3. License Simulation

The following table shows what license will be needed to the each type of customers.

Customer case

A B C

KYOCERA DEVICES only MULTI VENDOR SMALL SIZE USERS

The customer wants to use KYOCERA Net Manager with standalone server, and 10 KYOCERA MFPs with HyPAS and 20 KYOCERA Printers with 3 years maintenance for each software. Also they need credit accounting function, mobile terminal function and scan management function

With standalone server, and 13 KYOCERA MFPs with HyPAS and 30 HP Printers with 5 years maintenance for each software. Also they need project accounting function, and scan management function.

With standalone server, and 3 KYOCERA MFPs and 9 KYOCERA Printers with 2 years maintenance for each software. They need just follow me print(Print & Follow™) and as a server software function and they need only simple follow me print in device side.

Software Edition KYOCERA Net Manager

Pro KYOCERA Net Manager


Number of Site Servers 1 1 1

Number of years to use 3 5 2

KYOCERA MFP

installed HyPAS (with HyPAS) 10 13 0

Not installed HyPAS 0 0 3

KYOCERA Printers 20 0 9

Competitor Machines 0 30 0

actual Total devices 30 43 12

deemed Total devices for device license count 30 40 12

License # of licenses # of licenses # of licenses

KYOCERA Net Manager

KNM 1 device license

2

KNM 4 devices license


1


KNMP 1 device license

KNMP 4 devices license

KNMP 10 devices license 3


1

Customers KNM Cloud having activated 40 devices licenses becomes unlimited independed how much servers in use!


Software Maintenance for the 1st Year is already included in the KYOCERA Net Manager/KYOCERA Net Manager Pro license

Customer case A B C

Net Manager M/S for a year


2


KNM/KNMP 10 devices SW MNT 6

1

KNMP 40 devices SW MNT

4

Embedded Terminal Lite


2


KNM E-Terminal Lite 10 pcs license 2 3 1

Embedded Terminal

KNM E-Terminal 1 pc license

3


KNM E-Terminal 10 pcs license 1 1




Software Maintenance for the 1st Year is already included in the Embedded Terminal Lite/Embedded Terminal license

Embedded Terminal Lite /Terminal M/S for a year


12 2


KNM E-Terminal/Lite 10 pcs SW MNT 6 16 1



Mobile Terminal license

KNM Mobile Terminal license 1

Virtual Machine High Availability license

KNM VMHA license

HARD WARE

External Terminal BOX*

30

* For competitor devices and for Kyocera devices not supporting the PIN feature from the device an alternative relese method like e.g. Card-Reader or Mobile Terminal release needs to be considered.

Customer case

D D' E

ENTERPRISE SIZE with KYOCERA DEIVICES

ENTERPRISE SIZE with MULTI VENDORS

ENTERPRISE SIZE with MULTI VENDORS

With 3 site servers, and 100 KYOCERA MFP with HyPAS and 30 KYOCERA Printers with 5 years maintenance for each software. Also they need scan management functions. Each server connected following number of devices. Site A server: 60 devices Site B server: 50 devices Site C server: 20 devices

With 3 site servers, and 100 KYOCERA MFP with HyPAS and 30 HP Printers with 5 years maintenance for each software. Also they need scan management functions. Each server connected following number of devices. Site A server: 60 devices Site B server: 50 devices Site C server: 20 devices

with 4 site servers, and 50 KYOCERA MFPs with HyPAS and 50 Canon MFPs and 20 KYOCERA Printers and 20 HP Printers with 3 years maintenance for each software. Also they need credit accounting function. Each server connected following number of devices. Site A server: 50 devices Site B server: 30 devices Site C server: 30 devices Site D sever: 30 devices

Software Edition KYOCERA Net Manager



Pro

Number of Site Servers 3 3 4

Number of years to use 5 5 3

KYOCERA MFP installed HyPAS (with HyPAS) 100 100 50

Not installed HyPAS 0 0 0

KYOCERA Printers 30 0 20

Competitor Machines 0 30 70

Actual Total devices 130 130 140

Deemed Total devices for device license count 40 40 40

License # of licenses # of licenses # of licenses

KYOCERA Net Manager

KNM 1 device license




KNMP 1 device license



KNMP 40 devices license 1 1 1

One server with 40 devices license becomes unlimited


Software Maintenance for the 1st Year is already included in the KYOCERA Net Manager/KYOCERA Net Manager Pro license

Net Manager M/S for a year




Customer case D D' E

KNMP 40 devices SW MNT 4 4 2

Embedded Terminal Lite



KNM E-Terminal Lite 10 pcs license 3 3 9

Embedded Terminal

KNM E-Terminal 1 pc license



1


1

KNM E-Terminal 100 pcs license 1 1


Software Maintenance for the 1st Year is already included in the Embedded Terminal Lite/Embedded Terminal license

Embedded Terminal Lite /Terminal M/S for a year



KNM E-Terminal/Lite 10 pcs SW MNT 12 12 20


2

KNM E-Terminal 100 pcs SW MNT 4 4

Mobile Terminal license

KNM Mobile Terminal license

Virtual Machine High Availability license

KNM VMHA license

HARD WARE

External Terminal BOX*

30 70

* For competitor devices and for Kyocera devices not supporting the PIN feature from the device an alternative relese method like e.g. Card-Reader or Mobile Terminal release needs to be considered.

8. Appendix 1

8.1. KYOCERA Net Manager Series comparison

8.1.1. Server

KYOCERA Net Manager (Basic)

Edition


Edition

Software Version 5.1 5.1

Commercial use ✔ ✔

Master server

Share licenses across multiple offices, freely transport devices between locations, and install Net Manager on as many servers as you need for optimal and safe management.

Users can send print jobs to site servers. If the internet goes down, all your offices will still be able to print. The master server can recover and auto-sync all printing statistics and data.

✔ ✔

Supports an unlimited number of printing devices ✔ ✔

Supports an unlimited number of servers ✔ ✔

Supports an unlimited number of users ✔ ✔

Supports an unlimited number of departments and groups

✔ ✔

Compatible with Windows Server 2008/2008 R2/2012/2012 R2 and Windows Vista/7/8/8.1

✔ ✔

Easy installation (no advanced technical knowledge required) ✔ ✔

Intuitive configuration and management with Net Manager Easy Config

Manage the web server and Net Manager print server, print files, and set up the database. Net Manager Easy Config automatically detects configuration changes, monitors system status, and alerts the administrator when there is a need to adjust the configuration.

✔ ✔

System configuration and status information on individual operations ✔ ✔

Web-based administration interface for configuring and managing the Net Manager system, accessible through most web browsers without requiring any further installations

✔ ✔

Online database backup with options for data storage and automatic database restoration to prevent data loss during a failure

✔ ✔

Data is replicated from site servers to the master server at set intervals for accurate reporting

✔ ✔

Automatic data synchronization of user, department, and ID card information from LDAP servers (MS Active Directory, Novell eDirectory, Lotus Domino, and Open LDAP) to the Net Manager system at set intervals

1 LDAP server Up to 5 LDAP servers

Automatic data synchronization of user, department, and ID card information from external systems

✔ ✔

Security certificates provide system security. Unsecured ports can be deactivated from the web interface.

✔ ✔

http://www.myq-free.cz/produkty-myq/myq-business



http://www.myq-free.cz/produkty-myq/myq-business-pro



Optical Character Recognition (OCR) external software can be integrated with the scan management process

- ✔

Driverless printing, including direct printing from the web interface and printing email attachments (PDF, Word, Excel, and PowerPoint files)

- ✔

Achieve optimum color quality and efficiency for graphics with Fiery controller 11/12, compatible with KYOCERA devices

✔ ✔

Printer discovery and driver installation During printer discovery, device settings are remotely configured by the server using the web interface. Embedded terminal can also be installed remotely from the server.

✔ ✔

8.1.2. Workstation Features


Edition


Edition

User identification support for print jobs on different platforms (Windows, Linux, Mac, and SAP)

✔ ✔

Web-based interface, accessible through any web browser ✔ ✔

Automated print driver installation for deploying printer drivers to client PCs on the network

✔ ✔

8.1.3. Print Server


Edition


Edition

Printer and server independence

Communication with print devices using the universal standards.

✔ ✔

Most customer ID card technologies including RFID standards and readers can be integrated

✔ ✔

The Net Manager HW terminal connects multiple different devices (e.g. LCD display with keypad and contactless reader). The dual RFID multi reader lets you use two authentication technologies simultaneously.

✔ ✔

Detailed status monitoring of printing devices, including number of printed B&W and color pages, toner level, errors, etc.

✔ ✔

Multiple printers can be assigned to a single virtual queue so print jobs are distributed more efficiently. This minimizes overuse and underuse of printers.

✔ ✔

Direct queue cluster printing allows print jobs to be automatically redirected to another device in the case of a device failure (e.g. no paper, empty toner cartridge, or other error)

✔ ✔

Monitor all network printing device counters online ✔ ✔

Manage local printing devices connected by USB or LPT cables ✔ ✔

Add custom PJL commands to modify users’ print jobs. ✔ ✔

Print job association prevents delays between tasks when the same user prints multiple jobs. All operations and accounting are performed after printing is completed

✔

✔

Set user policies for print, copy, scan, fax operations and device access. ✔ ✔

Configure forced duplex, stapling, and number of copies for a selected print queue

✔ ✔

With private queue protection, jobs are safely removed from the server immediately after printing

✔ ✔

Identify users using any of the 8 following detection methods: sender task, computer name, sender name, print server, DNS, computer name in the DNS, the sender's user name stored in the job, and the user prompt input

✔ ✔

Unlimited user aliases and multiple identifications per user ✔ ✔

Open web interface platform for personal customization ✔ ✔

Scan Management

Set up scanning rules, and send emails or save files to a shared network folder.

- ✔

Send scanned documents to multiple recipients and send multiple attachments in one email

- ✔

Advanced Scanning using new KNM scanning profiles. Scanning profiles up to the per user level Providing Advanced OCR and Workflow capabilities

✔

Job preview for print jobs (PCL5 and PCL6) - ✔

Quotas

Set parameters for monitoring quotas, or limits for B&W pages, color pages, and price. Choose actions for exceeded quotas such as warning notification or disabling operations on the device. Quotas can be configured for users and groups.

-

✔

Software locking support for KYOCERA MFPs without a key counter interface

✔ ✔

Color copy lock support for select MFPs ✔ ✔

Recharge credit balances for users with credit charging identification cards - ✔

Manually recharge credit for groups - ✔

Card number transformation possibility for the credit recharging ✔ ✔

Customize the email contents for new PIN notifications ✔ ✔

Interruption of direct print (After finishing the current job) logging on MFP to follow me operation.

✔ ✔

KX Driver integration enforces user policies on the driver’s user interface. The KX driver can also be pre-configured to authenticate with the appropriate Net Manager server.

✔ ✔

8.1.4. Tracking & Accounting


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Page accounting Online accounting based on direct reading of printing device counters. Only pages that are actually printed are counted.

✔ ✔

Accounting for print, copy, and scan costs ✔ ✔

Set different price levels for printing ✔ ✔

Credit accounting (negative accounting)

Users can have the option of buying a credit charging identification card, which can be used for printing, copying, and scanning until they run out of credit.

- ✔

Accounting data classified by user, department, and device ✔ ✔

Print&Follow (secure/postponed) printing feature

Users can print jobs from their queue after logging on any supported printing device.

✔ ✔

Share print jobs among site servers (Job Roaming)

Release print jobs on printing devices from other sites or servers within the corporate Net Manager Cloud.

- ✔

Project accounting

Users can assign their print and copy jobs to a specific project. Administrators can generate project reports containing information on all printing costs.

- ✔

KX Driver integration enforces quota and credit accounting limits when the user tries to send a print job from the KX driver.

- ✔

8.1.5. Statistics and Reports


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Web-based online reporting ✔ ✔

Web-based export functions (PDF, CSV, HTML, XML, TXT) ✔ ✔

Scheduled automatic e-mail reporting (PDF, CSV, HTML, XML, TXT) ✔ ✔

Centralized reporting from multiple site servers

Data collection from multiple site servers, bulk data processing, and information displayed on the master server.

✔ ✔

Import customized reports ✔ ✔

8.1.6. Terminals


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External hardware terminal v.10 (universal for all manufacturers) for machines that are not equipped with an additional slot

✔ ✔

External hardware terminal v.11 with 7” full color touch screen (universal for all manufacturers)

✔ ✔

Embedded terminal (HyPAS application) - KYOCERA, User-friendly Embedded terminal replaces the standard hardware terminal on multifunction devices. Ease of use scanning features by customized UI

✔ ✔

With the Embedded Lite terminal, non-HyPAS devices can be used for Print&Follow printing. Swipe your card on the card reader or enter your device login, even without a hardware terminal.

✔ ✔

PIN authentication is also available for non-HyPAS devices. Users don’t need to install the embedded terminal to be able to log in using PIN code.

✔ ✔

Mobile terminal for smart phones and tablets with browsers that support HTML5

✔ ✔

Manage all Net Manager terminals remotely from a central server ✔ ✔

Hardware terminal with secure network communication using standard AES128-bit encryption

✔ ✔

Support for payment providers via Embedded terminal ✔ ✔

Customize the look of the Embedded terminal and its button functions. ✔ ✔

Generate metadata for document workflow systems during the scanning process

- ✔

8.2. KYOCERA Net Manager Series comparison of reports

8.2.1. Coverage


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Coverage Counters - Departments ✔

Coverage Counters - Devices ✔

Coverage Counters - Users ✔

8.2.2. Departments


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Department Counters - Daily Summary ✔ ✔

Department Counters - Daily Summary (Advanced) ✔

Department Counters - Day of Week ✔ ✔

Department Counters - Day of Week (Advanced) ✔

Department Counters -Monthly Table ✔ ✔

Department Counters -Top 5 Color ✔ ✔

Department Counters -Top 5 Pages ✔ ✔

Department Counters -Top 5 Price ✔ ✔

Department Counters -Total Pages (Bar chart) ✔ ✔

Department Counters -Current Membership ✔ ✔

Department Counters -Current Membership (Advanced) ✔

Department Subtree - Historical Membership ✔ ✔

Department Sub tree - Historical Membership (Advanced) ✔

8.2.3. Devices


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Device Counters - Daily Summary ✔ ✔

Device Counters - Daily Summary (Advanced) ✔

Device Counters - Day of Week ✔ ✔

Device Counters - Day of Week (Advanced) ✔

Device Counters - Departments and Users ✔

Device Counters - Monthly Table ✔ ✔

Device Counters - Top 5 Color ✔ ✔

Device Counters - Top 5 Pages ✔ ✔

Device Counters - Top 5 Price ✔ ✔

Device Counters - Top 5 Price Admin ✔ ✔

Device Counters - Total Pages Bar ✔ ✔

Device Total Counters ✔ ✔

Device Total Counters (Advanced) ✔

Device Total Counters by Period ✔ ✔

Device Total Counters by Period (Advanced) ✔

Export of printers and counters ✔

8.2.4. Environmental impact


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Environmental impact - Departments ✔

Environmental impact - Devices ✔

Environmental impact - Expired or deleted jobs ✔

Environmental impact - Summary ✔

Environmental impact - Users ✔

8.2.5. Projects


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Project Jobs - Daily Summary ✔

Projects - Daily Summary ✔

Projects - Day of Week ✔

Projects - Monthly Table ✔

Projects - Projects Per User ✔

Projects - Top 5 Color ✔

Projects - Top 5 Pages ✔

Projects - Top 5 Price ✔

Projects - Total Pages (Bar chart) ✔

Projects - User Total Summary ✔

8.2.6. Service


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Extreme Counters Analysis ✔ ✔

Service Alerts - All per Device ✔ ✔

Service Alerts - Total (Bar chart) ✔ ✔

8.2.7. Setup


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Device Setup - Color Price Comparison ✔ ✔

Device Setup - B&W Price Comparison ✔ ✔

8.2.8. Total


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Total Counters - Day of Week ✔ ✔

Total Counters - Hourly Activity ✔ ✔

8.2.9. Users


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User Counters - Daily Summary ✔ ✔

User Counters - Daily Summary (Advanced) ✔

Users Counters - Day of Week ✔ ✔

Users Counters - Day of Week (Advanced) ✔

User Counters - Monthly (Line Chart) ✔ ✔

User Counters - Monthly Table ✔ ✔

User Counters - Session Details ✔ ✔

User Counters - Session Details (Advanced) ✔

User Counters - Top 5 Color ✔ ✔

User Counters - Top 5 Pages ✔ ✔

User Counters - Top 5 Price ✔ ✔

User Counters - Total Summary ✔ ✔

User Counters - Total Summary (Advanced) ✔

User Counters - Weekly (Line chart) ✔ ✔

User Counters - Weekly Price (Line chart) ✔ ✔

User Credit Statement ✔

User jobs - Daily Summary ✔ ✔

User Jobs - Expired or Deleted ✔ ✔

User Jobs - Favorites ✔ ✔

User Jobs - Monthly Table by Hourly Activity ✔ ✔

User Jobs - Monthly Table ✔ ✔

User Jobs - To be Printed ✔ ✔

User List - Actual quotas ✔

User List - Credit balances ✔

User List - Credit changes ✔

User List - Credit charging ✔

User List - Group memberships ✔ ✔

User List - Synchronization ✔ ✔

User Projects ✔

9. Appendix 2

9.1. About multi-vender support

KNM supports multivendor environment, but there are some limitations.

9.1.1. Target devices

Some competitor devices are not supported by KNM. Please ask your KNM support to add not available devices when required.

9.1.2. Competitors devices

The Hardware item option will be required to connect competitors model to allow other than accounting and direct printing functionalities. Please refer to Hardware item general overview in detail.

9.2. Hardware Item General Overview

9.2.1. Objective

The hardware item would be required to allow target devices the following functionalities. The hardware item would NOT be required when customer just wants device monitoring. (collect counter information, toner information and error alert)

User authentication

Print&Follow ™（The functionality depends on hardware item）

Accounting

9.2.2. Kyocera devices

Kyocera device that doesn’t support card authentication kit needs hardware item.

（the following model shows the target devices.; only describe after CY2011 Mass production）

Model Name

FS-1040/ FS-1060DN/ FS-1020MFP/ FS-1025MFP/ FS-1125MFP

FS-1120D/ FS-1320D/ FS-1370DN

FS-C5100DN/ FS-C5200DN/ FS-C5300DN

FS-C5150DN/ FS-C5250DN

FS-C5350DN

FS-C5400DN

FS-1128MFP/ FS-1030MFP/ FS-1130MFP/ FS-1035MFP/ FS-1135MFP

FS-1030MFP/ FS-1035MFP/ FS-1135MFP

FS-C8100DN

FS-9530DN

TASKalfa 1801/2201

9.2.3. Competitors model

Some devices are not available. However, currently not supported devices can be supported manually. So please request support for missing devices at Kyocera solution support if you have a tender.

9.3. External Terminal specification (KYOCERA Net 2 USB Converter V2)

Product name KYOCERA Net 2 USB Converter V2

Picture

Supplier KDE

Use Printer / MFP

Function Print&Follow™（Simple pull print）

User authentication (with Card reader) Panel lock (via command; selected devices only)

Supported card reader All KDE

Supported devices

Kyocera Printer Available

Kyocera MFP Available

Competitor’s Printer

Available

Competitor’s MFP Available (unable to lock the panel)

Certification As of 2014.08.05

KYOCERA Net 2 USB Converter

Special card reader

Each regions Europe（CE） Done Done

Russia（EAC） Done Done

USA（FCC） Done Done

Mexico（CFT） Done Done

Canada（IC） Done Done

Australia（ACA） Done Done

Japan（VCCI） implemented implemented

Korea（KCC） Done Done

China

（SRRC/CCC）

Not yet Not yet

Taiwan（RPC） Not yet Not yet

10. Contact infromation

If you have any questions or comments, please contact: Hans Gerd Schmidt Software Product Manager Kyocera Document Solutions Europe B.V. Phone: +49 (0) 2159 928 525 Mail: [email protected]

mailto:[email protected]

kyocera net manager software information

Documents