division ict seminar

7/31/2019 Division Ict Seminar

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DIVISION ICT SEMINAR

Prepared by:

FLORENCE GAY G SANTIAGO



TABLE OF CONTENTS

• CONDITIONAL FORMATTING

• LINKING• FORMULAS

• FUNCTIONS

• COMMONLY USED FUNCTIONS



CONDITIONAL FORMATTING

• Suppose you want to apply to the“GRADE” column a condition that if the

grades of the students are below 75, the

font color will turn red.



1. Highlight the column for“GRADE” and Click Format >

Conditional Formatting.



2. Under Condition 1, change“between” to “less than” and type

“75” on the text box.

3. Click Format.



4. Under Format Cells, click the Colordrop-down list box and choose the

color red. Click OK two times.



Your output would be:



LINKING

EXAMPLEFORMULA

WHAT IT DOES

=C2 Uses the value in the cell C2.

=Sheet2!B2 Uses the value in the cell B2 onSheet 2.

=Asset-Liability Subtracts a cell named Liabilityfrom a cell named Asset



SAMPLE LINK EXERCISES



Link Formula Revealed



Output



FORMULAS

• Formulas are equations that performcalculations on values in your

worksheet. A formula starts with anequal sign (=).

• For example, the following formula

multiplies 2 by 3 and then adds 5 tothe result.

=5+2*3



PARTS OF FORMULA

1. Functions: The PI() function returns the valueof pi: 3.142...

2. References: A2 returns the value in cell A2.

3. Constants: Numbers or text values entereddirectly into a formula, such as 2.4. Operators: The ^ (caret) operator raises a

number to a power, and the * (asterisk)operator multiplies.



TYPES OF OPERATORS

• ARITHMETIC OPERATORS – +, -, *, /, %, ^.

• COMPARISON OPERATORS

– =, >, <, >=, <=, <> (not equal to sign)

• TEXT CONCATENATION OPERATOR – & (Ampersand) e.g. “North”&”wind”

• REFERENCE OPERATORS – : (Colon) – range operator

– , (Comma) – union operator

– (Space) – intersection operator



CALCULATION ORDERPrecedence Operation Operator

1 Reference operators : (colon), singlespace, , (comma)

2 Negation (as in -1) -

3 Percent %

4 Exponentiation ^

5 Multiplication *

5 Division /

6 Addition + 6 Subtraction -

7 Concatenation &

8 Comparison =, <>, <=, >=,

<>



Use of Parenthesis

To change the order of evaluation,enclose in parentheses the part of theformula to be calculated first.

Example:

• =5+2*3 11• =(5+2)*3 21



FUNCTIONS

• Functions are predefinedformulas that perform calculations

by using specific values, calledarguments, in a particular order,or structure.



Structure of a Function

1. Structure. The structureof a function begins withan equal sign (=).

2. Function name.3. Arguments. Arguments

can be numbers, text,logical values such asTRUE or FALSE, arrays,error values such as#N/A, or cell references.

4. Argument tooltip.



References

• Relative reference

– E.g. A1

• Absolute reference

– E.G. $A$1



COMMONLY USED FUNCTIONS

• IF FUNCTION



IF FUNCTION

Output



• AVERAGE, MAXIMUM, MINIMUM FUNCTIONS



AVERAGE, MAXIMUM, MINIMUMFUNCTIONS

Output



• RANK Function



Rank Function

Output



• COUNTIF FUNCTION



COUNTIF Function

Output



• LOOKUP FUNCTION



VLOOKUP FUNCTION

Output



• CONCATENATE FUNCTION

OUTPUT



• TODAY FUNCTION



TODAY FUNCTION

OUTPUT

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