core back office

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CORE® Back Office User Manual 2015-2016

CORE Back Office

Table of Contents Introduction .................................................................................................................................................. 6

Welcome .................................................................................................................................................... 6

Starting Up CORE Back Office ................................................................................................................ 7

Logging in .................................................................................................................................................. 8

Masters .......................................................................................................................................................... 9

Masters Menu ............................................................................................................................................ 9

Company .................................................................................................................................................. 10

Branch ...................................................................................................................................................... 11

Stock ......................................................................................................................................................... 13

Product Master .................................................................................................................................... 13

Inquiry (Product Inquiry) ................................................................................................................. 22

Scan Code ............................................................................................................................................. 22

Links ...................................................................................................................................................... 23

Reasons ................................................................................................................................................ 24

Discounts .............................................................................................................................................. 25

Classifications ..................................................................................................................................... 26

UOM (Units of Measurement) .......................................................................................................... 32

Define Matrix ....................................................................................................................................... 32

VAT (Value Added Tax) ...................................................................................................................... 35

VAT Update .......................................................................................................................................... 36

Flexible Fields ......................................................................................................................................... 37

Flexible Fields for POS ....................................................................................................................... 37

Flexible Fields for DNote ................................................................................................................... 37

Flexible Fields Master ........................................................................................................................ 38

Flexible Fields for Product ................................................................................................................ 39

Currency Definition ................................................................................................................................ 40

Currency ............................................................................................................................................... 40

Currency Ordering .............................................................................................................................. 41

Credit Card ............................................................................................................................................... 42

Customers Classification....................................................................................................................... 43

Customer .............................................................................................................................................. 43

Customer Groups ................................................................................................................................ 44

Customer Group Mapping ................................................................................................................. 45

Product Group Mapping .................................................................................................................... 46

Orders ........................................................................................................................................................... 48

Purchase Orders (PO) ............................................................................................................................ 48

Blank Orders ............................................................................................................................................ 49

Semi-Auto Order ..................................................................................................................................... 50

Reports ..................................................................................................................................................... 51

Print LPO(s) ......................................................................................................................................... 51

Transactions................................................................................................................................................ 52

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Receipts .................................................................................................................................................... 53

Adhoc Goods Received ...................................................................................................................... 53

Goods Received ................................................................................................................................... 56

Branch Receipts .................................................................................................................................. 57

Returned by Customer ....................................................................................................................... 60

Returns Against Invoice .................................................................................................................... 61

Issue/Transfers ...................................................................................................................................... 64

Goods Issue to Customer .................................................................................................................. 64

Issues to Customer Against Quote ................................................................................................. 66

Goods Issue to Branch ....................................................................................................................... 68

Inter Branch Transfer ........................................................................................................................ 70

Inter Branch Transfer Branch Wise ................................................................................................ 71

Returns ..................................................................................................................................................... 72

Return to Vendor ................................................................................................................................ 72

Miscellaneous .......................................................................................................................................... 74

Miscellaneous Receipt ....................................................................................................................... 74

Miscellaneous Issue ........................................................................................................................... 75

Quotation ................................................................................................................................................. 76

Decomposition ........................................................................................................................................ 77

Sales Ledger ................................................................................................................................................ 78

Transactions ............................................................................................................................................ 78

Generate Invoice ................................................................................................................................ 78

Generate C/Note (Credit Note) ....................................................................................................... 79

Post Invoice/Debit Note ................................................................................................................... 81

Post Credit Note .................................................................................................................................. 81

Sales Receipts ..................................................................................................................................... 82

Allocations............................................................................................................................................ 84

Delete Allocation................................................................................................................................. 86

Reports ..................................................................................................................................................... 89

Debtor List ........................................................................................................................................... 89

Credit Note List ................................................................................................................................... 90

Receipt List .......................................................................................................................................... 91

Sales Journal ....................................................................................................................................... 92

Statements ........................................................................................................................................... 94

Aged Analysis ...................................................................................................................................... 95

Reports......................................................................................................................................................... 96

Front Office .............................................................................................................................................. 96

Zed History ........................................................................................................................................... 96

Hourly Customer Count ..................................................................................................................... 98

Current Till Listing .............................................................................................................................. 99

Cheque Sales Listing ........................................................................................................................ 100

Credit Card Sales Listing ................................................................................................................. 101

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[Float] - [Petty Cash] - [PickUp] ................................................................................................... 101

Deleted Held Listing ......................................................................................................................... 102

Till Receipt Listing ............................................................................................................................ 103

Till Receipt Listing Conditional ...................................................................................................... 104

Credit Note Report ........................................................................................................................... 106

Scanned Key In Report .................................................................................................................... 107

Cash Account Pay List Report ........................................................................................................ 108

Deposit List Report ........................................................................................................................... 109

Loyalty Report ................................................................................................................................... 110

Mobile Sales Listing ......................................................................................................................... 111

Backoffice .............................................................................................................................................. 112

Listings ............................................................................................................................................... 112

Sales Analysis .................................................................................................................................... 134

Goods Received\Returned Report ................................................................................................ 142

Print GRN ........................................................................................................................................... 143

Stock Report ...................................................................................................................................... 144

Fashion Items Report ...................................................................................................................... 154

Fashion Items Sales Stock Report ................................................................................................ 154

Fashion Items Sales Report............................................................................................................ 155

Negative Quantity Approval Report .............................................................................................. 156

Discounts Report .............................................................................................................................. 157

Sales Man Report .............................................................................................................................. 158

Labels...................................................................................................................................................... 159

Thermal Labels .................................................................................................................................. 159

Shelf Labels ........................................................................................................................................ 159

Repack Lables ................................................................................................................................... 160

Day Operations ......................................................................................................................................... 161

End Day .................................................................................................................................................. 161

Auto GRN ............................................................................................................................................... 161

Update POS Masters ............................................................................................................................ 162

Refresh Stocks ...................................................................................................................................... 162

Price Setup ................................................................................................................................................ 163

Sell Prices............................................................................................................................................... 163

Cost Prices ............................................................................................................................................. 164

Selling Price Update ............................................................................................................................. 165

Style Wise Price Change ..................................................................................................................... 166

Quantity Based S.P. ............................................................................................................................. 166

Change Report ...................................................................................................................................... 168

Cyclic Counts ............................................................................................................................................. 168

Freeze Stocks ........................................................................................................................................ 169

Random Entry ....................................................................................................................................... 169

Stock Inquiry ......................................................................................................................................... 170

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Update Stocks ....................................................................................................................................... 171

Cyclic Reports ....................................................................................................................................... 172

Stock Take Sheet .............................................................................................................................. 172

Stock Not Counted............................................................................................................................ 172

Stock Take Entry List ....................................................................................................................... 173

Stock Take Report ............................................................................................................................ 174

Cashier's Function ................................................................................................................................... 175

Ammend POS Receipt Payment ......................................................................................................... 175

Cancel Receipt ...................................................................................................................................... 176

Till Position ............................................................................................................................................ 177

Bill Re-Print ........................................................................................................................................... 177

Cancels History ..................................................................................................................................... 179

Void/Refund History ............................................................................................................................ 180

Cashier Collection ................................................................................................................................ 180

Spot Check ............................................................................................................................................. 183

Admin Functions ...................................................................................................................................... 184

Settings .................................................................................................................................................. 184

Till Administration ............................................................................................................................ 184

Map Keys ............................................................................................................................................ 185

Label Administration ........................................................................................................................ 185

Shortcut Mapping ............................................................................................................................. 186

Bill Message ....................................................................................................................................... 187

User Responsibilities ........................................................................................................................... 188

Group Master\Responsibilities ...................................................................................................... 188

User Master ........................................................................................................................................ 189

User Bio Enroll (Hampster) ............................................................................................................. 190

User Bio Enroll (Persona) ................................................................................................................ 190

Application ................................................................................................................................................ 191

Log Out ................................................................................................................................................... 191

Change Location ................................................................................................................................... 191

Exit .......................................................................................................................................................... 192

List of Figures........................................................................................................................................ 192

CORE Back Office

Introduction

Welcome

About Us

CompuLynx Ltd (CLL) is a Global organization with our Head Office in Nairobi, Kenya. We have been in

establishment since 1994 and have over a decade of experience in the I.T. industry.

We provide a niche and innovative solutions in various industry segments including Retail, Education,

Banking, Finance, Insurance, Government and Manufacturing. We are well positioned to understand

business processes, styles and ethos of organizations and the business solutions that are needed in a

competitive environment.

Our strategic alliances with renowned international I.T. companies give us the advantage of access to the

latest technologies allowing us to provide the most innovative, effective and efficient solutions which are

beneficial to our customers.

Some of the benefits that our customers get include:

Improved focus while addressing business needs.

An increase in revenue

A shorter time used market products

Decreased costs

Improved operational efficiency

Increased market share

Our Mission

Offer “State-of-the-Art IT & Business Transformation Solutions” making our

customers become and remain leaders in their respective fields

Our Vision

Consistently, be the unsurpassed leader and provider of choice for our products,

solutions and services through innovations & commitment for all the stake-holder

communities we serve.

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Glossary

The Data: A system's data can be classified into two:

Master Data: This is prerequisite data that is needed in order to allow further data operations. Master data is basically data that tells the system the what and who it's dealing with and will include data such as Products, Suppliers, Users, Units of Measure etc. Transaction Data: These are the day to day transactions/operations that are carried out in a business/organization and will include data such as sales, purchases, returns etc.

Code: Most master data will have a unique field referred to as a code, for instance, users can have a user Code, and Products can have a product code. This is a unique field used to identify the master data item. Description: Master data will have a description field which basically is a name for the master item, for instance users have user names, and Products have product names. Search Inputs: Throughout the application, you will come across different colored text input fields with a cream color as shown in the figure below.

This Control allows the user to search from existing data of the same type as labeled in this case "company code". Users can search for master data using Code or Description by pressing F1 and F2 keys on the keyboard while on the field which

pops up a search window with the codes and descriptions as shown in the figure below.

Figure 2 Search Control Pop Screen on pressing F1/F2 keys

As the user types on the top field the data is filtered as shown below where only 01 record is shown as it matches typed criteria.

Figure 3 Search control filtering on keying in search text

Mandatory fields: These are the Fields marked with a red Asterisk * indicating that the fields cannot be left blank and thus have to be filled in.

Figure 4 Mandatory Field

This field is marked as a mandatory field by the red Asterisk.

Starting Up CORE Back Office

Overview: This is the first step to start using the application.

Figure 1 Search Control

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Double click on the short cut icon.

Figure 5 Core Back Office Short Cut

This will load a suitable login screen depending on login option configured.

Figure 6 Core Login Screen

Logging in

Manual/User Name and Password

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Figure 7 CORE Manual Login

Simply type in a user name and Password and click on login. Cancel will exit the application.

Biometric Login

Figure 8 CORE Biometric Login

Simply type in a user Name and Select the Bio Device type you have installed on the PC. Click on Identify and place the registered finger on the device and await conformation message. Cancel will reset the screen.

Masters

Masters Menu

Main Menu

Overview: This screen hosts all the menus and almost all other screens.

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Figure 9 CORE Menu Screen

Company

Company Master

Overview: This screen is where the system captures the details of the Company (Companies) that are to be managed by CORE system. The screen shot below is a sample of the fields captured when defining a company. The screen allows creating new companies as well as editing previously created companies.

Figure 10 Company Master Screen

Creating a new Company

1. Click on New 2. Enter field Data

Company Code: Unique code to identify the company.

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Company Name: A unique name the company goes by.

PIN: This is a business number assigned to a registered business by governing authorities.

VAT Reg. No.: This is a number assigned by a revenue collection authority.

Web Site: The Company’s web site can be captured and may be used in various printouts within the application.

Select Logo: This allows uploading the company logo which can be used where needed. 3. Click on Save to complete and confirm inputs. 4. Clicking on cancel will reset the screen. If you were in the middle of creating a company all data

captured will be cleared and you will no longer be in add new mode. 5. Exit button will close the screen.

Viewing Existing Companies 1. Place cursor on company code field. 2. Press F1 or F2 to search 3. Select the required company. 4. Tab and the fields will populate. 5. Cancel will reset the screen once done viewing.

Editing Existing Companies

1. Place cursor on company code field. 2. Press F1 or F2 to search 3. Select the required company. 4. Tab and the fields will populate. 5. Edit required fields 6. Click Save to confirm changes. Screen will reset.

Branch

Branch Master

Overview: This screen allows you to define the business branches which can be defined as smaller factions of the parent company. As far as the system is concerned a branch can be defined as a separate instance of the system that can run independently and can even be disconnected or connected to the main parent branch usually referred to as headquarters (HQ) branch. A branch can be a breakdown business-wise, location-wise or as per user preference as it's a logical unit of the business.

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Figure 11 Branch Master Screen

Creating a new Branch

1. Click on New. 2. Fill in the form data.

Branch Code: Unique Code for the branch

Branch Name: Unique name for the branch

Company Code: Will be filled upon selecting a company in company name field

Company Name: Select company name by searching using F1 or F2.

Fill in relevant addresses

City, Country, Phone, e-Mail, Fax

Instance Name: This is the server hosting the database

Password: Database Password.

Type: A parent branch can act as a warehouse and distribute goods to other child branches.

Data Status: This defines whether a branch is connected to HQ (Online) or works disconnected (Offline) as far as network connectivity is concerned.

Active: Defines if a branch is active to participate in transactions.

Import From: Allows to define a branch as a copy of another branch in terms of products available, prices

3. Click on save once done filling in the data. 4. System will reset the screen and the form will be blank. 5. Pressing Cancel in between data entry will cancel creation of new branch. 6. To exit screen click on exit.

Viewing Existing Branches

1. Place cursor on the Branch Code field 2. Click on F1 or F2 to search for the required branch. 3. Once you select branch just press tab on the keyboard and the data for the remaining fields will

populate. Editing Existing Branches

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1. Place cursor on Branch code field. 2. Press F1 or F2 to search 3. Select the Branch to edit. 4. Tab and the fields will populate. 5. Edit required fields 6. Click Save to confirm the changes. Screen will reset.

Stock

Product Master

Product Master

Overview: This screen allows you to define your inventory products. It offers sufficient fields to define a wide range of retail inventory products including but not limited to Food stuff, Clothing, Vegetables, Consignment goods among many other types of products. You can set your pricing and taxes here.

Figure 12 Product Master Screen

Creating a new Product

1. Click on New. 2. Fill in the form data.

Product Info: Product Code is a unique code to identify the product.

Description is a description/name of the product. Short Desc is a shorter version of the product description which can be used where short text is allowed. Long Desc is a longer version of the product description which allows longer text to be input. Suppliers Info:

Supplier's Pack is the default packaging for product. Unit is the default unit of measure for the product. Supplier is the default supplier for the product. Mult. Sell Qty is the definition of the multiples of quantity the item is transacted in for example if 2 then transaction qty can be 2,4,6,8 etc

Classification These are for defining various flexible classifications/hierarchy of your products/inventory. VAT & Prices VAT Code is the VAT (Tax) Applicable to the item.

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C.P. Inc VAT is cost price inclusive of VAT (Tax). MarkUp % is the percentage value for the markup and in some settings margin. Can be auto calculated after keying in selling price. S.P. Inclusive VAT is the selling price inclusive of VAT (Tax). Can be auto calculated after keying in markup. Other Fields Active is the status of the product indicating whether product participates in transactions. Fixed Qty defines if the system will allow manual changing of quantity of the item in product sales transactions. Catch Wt defines if the product is a weighing product in relations to how it's sold such as cabbage, apples, meat etc. Auto GRN is suitable for goods on consignment whereby an auto GRN is done based on sales of the product. Discount is the status for whether discount can be applied to the product while selling

but based on Product Group Mapping. See also Customer Groups. Fixed Price is the status for whether price can be changed manually while selling the product. Attributes Matrix (Fashion) is an attribute set for clothing items which come with multiple sizes hence this special attribute. Lot Control is an attribute set for products which you wish to capture and track their batch number. Expiry Control is an attribute set for products which you wish to capture and track their expiry date. Serial Tracking is an attribute set for products which you wish to capture and track their serial numbers which mostly comes from its manufacturer. Auto Serial Tracking is an attribute set to allow system to auto-assign consecutive serial numbers to the product while transacting. Airtime this is an attribute set for a product that represents mobile phones airtime vouchers which is just part of an entire solution that consumes vouchers from suppliers and as such will work if fully configured.

NOTE: Extra Product Information becomes available on edit. 3. Click on save once done filling in the data. 4. System will reset the screen and the form will be blank. 5. Pressing Cancel in between data entry will cancel creation of new product. 6. To exit screen click on exit.

Viewing Existing Products

1. Place cursor on the Product Code field 2. Click on F1 or F2 to search for the required product. 3. Once you select a product just press tab on the keyboard and the data for the remaining fields

will populate.

Editing Existing Products

1. Place cursor on Product code field. 2. Press F1 or F2 to search 3. Select the Product to edit. 4. Tab and the fields will populate. 5. Edit required fields Fields that become available on edit will be explained next and include:

Sell Prices: Edit/View product's selling price branch-wise

Linked: Edit product to link it to another product. Explained next.

Scan Code: Define/Edit scan codes for your product.

Extra Info: Edit flexible fields for your product.

Status: Allows setting selected fields at a branch level.

Stock Info: Gives some selected stock information for the selected product.

Cost Prices: Edit/View product's cost price branch-wise

Slabs 6. Click Save to confirm the changes. Screen will reset.

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To add a Matrix (Fashion) Item in product Master. Most clothing items are the same product but can come in different colors, size and patterns. The system allows you to create one parent item and give the possible attributes the item can have and the system will generate the different combinations of the item referred to as child items.

1. Import scan codes under Data Transfer menu option GS1 Scan Codes. These scan codes will

be auto-assigned to your fashion items.

Figure 13 GS1 Scan Codes import Screen.

2. Once you have GS1 Scan Codes imported, click on New in Product Master Screen and fill in supplier information fields.

Figure 14 Product Master with sample Matrix Item data

3. Select the respective classification data for the item you want to add. As you do this will notice the system will generate Product Code and Descriptions automatically. Tip: Define your

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classification data such that selecting the classification can produce the product name and code in a direct manner.

4. Fill in the VAT and pricing fields. Tick on Matrix (Fashion) Attribute and click on the Style Management Tab.

Figure 15 Product Master with Style Management Tab sample Data

5. In the Style Management Tab, select one of the available dimensions which are defined as Follows:

1X Dimension: Color

2X Dimension: Color + Size

3X Dimension: Color + Size + Pattern

4X Dimension: Color + Size + Pattern + Extra 6. Select a Brand. 7. There are four possible dimension grids/list depending on your dimension selected. Start

ticking on applicable dimension fields for your matrix (fashion) item. 8. Click on Preview button to see how child items will be auto-created with code automatically

generated by the system. The ticking in the dimension fields affects how many different combination exist for the fashion item each representing a clothing item for example with different attributes such as color, size, pattern e.t.c.

9. You may fill in scan code column for the generated child items if applicable, otherwise system will use the product code generated as the scan code of the child items.

10. Click on save to save the Matrix item. 11. You can now recall the child items directly in product master or recall the parent item again to

view the matrix product. Extra Product Information Sell Prices

Overview: This will pop up a screen that allows editing a products selling price.

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Figure 16 Extra Product Information - Sell Prices

To Edit Price Fill new selling price in the field "New S.P." and this will update all branches selling prices. OR you can fill "Markup %" field and this will also update for all the branches. To edit an individual branch, you can change the value directly in the grid cells for the respective fields either Markup cell or New S.P cell. Click on Save once done. Clicking on cancel will reset the screen. Click Exit to close the screen.

Linked Overview: This pop up screen allows you to link one product to another product such that selling the first product results in the linked product being sold along the parent product.

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Figure 17 Extra Product Information - Link Product

To link product

1. Product code comes already filled from the main screen Product Master. 2. Select product to be linked in "Linked to" field. 3. Enter "Link Qty" which is the quantity of the child product that will be auto-sold with a sale of the

parent product. 4. Enter "Min Link Qty" which is the required quantity of the parent item for the link to apply. 5. Click on the add button "+" to add the item in the list below. 6. If you want to change any of the items in the list/grid just double click on the row and the data

will return to the fields above to allow changing field’s data then add once done. 7. The minus button will clear the fields. 8. Click Save to save the link data. 9. Cancel will reset the screen. If you wish to restart you will have to click on new and select the

product code then continue from step 2. 10. Delete will clear all link data for selected Product Code. 11. Exit will close the screen.

Scan Code Overview: This pop up screen allows you to define scan codes for your products which is the code that is used to identify the product and could be from a bar-code printed on the product.

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Figure 18 Extra Product Information - Scan Codes

To Create Product scan codes

1. Product code comes already filled from the main screen Product Master. 2. Fill in the scan code in the "Scan Code" field. You can preferably use a hand held scanner to fill

the Scan code. 3. Enter the "Qty" field which is the quantity that will be transacted every time the product scan code

is scanned into the system while transacting. 4. Total Cost Price Discount and Total Selling Price Discount can also be defined based on the

quantity of the scan code product. 5. Enter the unit of measure. 6. Click on add button with "+" symbol to add to the list. 7. Repeat steps 2 to 5 for additional codes. 8. Click on Save to save the scan codes. 9. Clicking on cancel resets the screen and unsaved data will be discarded. 10. If you click on cancel but still want to create scan codes, click on new, enter Product Code then

continue from step 2. 11. Exit will close the screen

Extra Info Overview: This pop up screen allows you to define any extra information that you want to store about a product that is not part of the already availed inputs on the main Product Master screen. You should first have flexible fields defined (see Flexible Fields for Product)

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Figure 19 Extra Product Information - Extra Info

To Add Information

1. The screen provides ten additional flexible fields to capture any extra information about a product and you can fill in at least one then click on save.

2. Clicking on cancel will clear the screen and discard any changes. 3. Clicking on Exit will close the screen.

Status Overview: This pop up screen allows you to set/view several attributes of the product at a branch specific level.

Figure 20 Extra Product Information - Status

The Fields

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1. Name: This is just the name of the branch that the fields are applicable to as set in each

row representing different branches. 2. Active: Allows defining if the product will be available/unavailable to transact for the

specific branch. 3. Order: Set order/purchase status of the product on/off for the specific branch. 4. Discount: Set the status for whether discount can be applied to the product while selling

but based on Product Group Mapping. See also Customer Groups. 5. VAT: Set the VAT applicable to the product at the specific branch. See VAT master. 6. Re-Ord: (Re-Order) Set the quantity minimum stock quantity to trigger ordering new

stock. See Semi Auto Purchase Order. 7. To-Ord: (To-Order) Set the quantity to order once the stock is at a Re-Order quantity

level. See Semi Auto Purchase Order. 8. Click on Save to save the settings. 9. Clicking on exit will close the screen and any pending settings will be discarded.

Slabs

Overview: This pop up screen allows you to define discounts based on a certain range of quantity sold with each range being referred to as a slab.

Figure 21 Extra Product Information - Slabs

To Add Slabs

1. Product code comes already filled from the main screen Product Master. 2. Select branch code for the slab you are adding. 3. Set the minimum and maximum quantities under "From Qty" and "To Qty" respectively under

which the slab is to apply 4. You can fill in either Unit Discount percentage or unit discount value as one will auto fill the other. 5. Click on add "+" to add slab to list/Grid below. 6. To add additional slabs repeat step 3 to 5. 7. Click on Save to save the slabs defined. 8. Clicking on cancel will reset the screen and any unsaved data will be discarded. 9. Clicking on exit will close the screen.

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10. If you have clicked on cancel but wish to add slabs for a product, click on new and select the product under "Product Code" field then carry on from steps 2 to 7.

Inquiry (Product Inquiry)

Overview: This screen allows you to preview selected product information much of which is explained in Product Master. (See Product Master)

Figure 22 Product Inquiry

Scan Code

Overview: This screen allows you to define scan codes for your products which is the code that is used to identify the product and could be from a bar-code printed on the product.

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Figure 23 Scan Code Master

To Create Product scan codes

1. Click on New 2. Select Product code. 3. Fill in the scan code in the "Scan Code" field. You can preferably use a hand held scanner to fill

the Scan code. 4. Enter the "Qty" field which is the quantity that will be transacted every time the product scan code

is scanned into the system while transacting. 5. Total Cost Price Discount and Total Selling Price Discount can also be defined based on the

quantity of the scan code product. 6. Enter the unit of measure. 7. Click on add button with "+" symbol to add to the list. 8. Repeat steps 2 to 5 for additional codes. 9. Click on Save to save the scan codes. 10. Clicking on cancel resets the screen and unsaved data will be discarded. 11. If you click on cancel but still want to create scan codes, click on new, enter Product Code then

continue from step 2. 12. Exit will close the screen

Links

Linked Overview: This pop up screen allows you to link one product to another product such that selling the first product results in the linked product being sold along the parent product.

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Figure 24 Product Link Master

To link product

1. Product code comes already filled from the main screen Product Master. 2. Select product to be linked in "Linked to" field. 3. Enter "Link Qty" which is the quantity of the child product that will be auto-sold with a sale of the

parent product. 4. Enter "Min Link Qty" which is the required quantity of the parent item for the link to apply. 5. Click on the add button "+" to add the item in the list below. 6. If you want to change any of the items in the list/grid just double click on the row and the data

will return to the fields above to allow changing fields data then add once done. 7. The minus button will clear the fields. 8. Click Save to save the link data. 9. Cancel will reset the screen and if you wish to restart you will have to click on new and select the

product code then continue from step 2. 10. Delete will clear all link data for selected Product Code. 11. Exit will close the screen.

Reasons

Overview: This screen allows you to define fixed predefined reasons for various transactions so that there is consistency. Otherwise everyone would type in different words to describe the reason for a transaction making it hard to analyze data at a later stage.

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Figure 25 Reason Master

To add your predefined reasons to the system:

1. Click on New. 2. Type in a "Reason Code" which is just a unique code used to refer to a reason. 3. Type in a "Reason" which is the reason text. 4. Click on Save to save the reason into the system. 5. Cancel will reset the screen and discard unsaved entries. 6. Exit will close the screen.

To Edit a Reason 1. Click on reason code and select reason Code by pressing F1/F2 and tab to have the rest of the

fields populated. 2. In this screen you can only change the "Reason" text. 3. Click on Save to save the changes. 4. Cancel will reset the screen and discard unsaved entries. 5. Exit will close the screen.

To Delete a Reason Note you can only delete a reason if it has not being used in any transaction in the system.

1. Select reason Code by pressing F1/F2 and tab to have the rest of the fields populated. 2. Click on Delete. 3. If reason exists in transactions you will get message "Error: Record exists in other

Master(s)/Transaction(s)" otherwise reason will be deleted. 4. Cancel will reset the screen and discard unsaved entries. 5. Exit will close the screen.

Discounts

Overview: This screen allows you to define reasons for giving discounts in various system transactions.

Figure 26 Discounts Master

To Add a Discount Reason

1. Click on New

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2. Type in a unique reason code in "Code" field. 3. Type in a unique description in "Reason" field. 4. Click on save to save new entry. 5. Clicking on cancel will reset screen and discard any unsaved entries. 6. Exit will close the screen.

To Edit a Discount Reason 1. Click on reason code and select reason code by pressing F1/F2 or type it in directly. 2. Tab to auto fill Description. 3. You can only edit description. 4. Click on save to save changes. 5. Cancel will reset the screen and discard unsaved entries. 6. Exit will close the screen

To Delete a Discount Reason Note you can only delete a discount reason if it has not being used in any transaction in the system.

1. Click on code and select reason Code by pressing F1/F2 and tab to have the rest of the fields populated.

2. Click on Delete. 3. If reason exists in transactions you will get message "Error: Record exists in other

Master(s)/Transaction(s)" otherwise reason will be deleted. 4. Cancel will reset the screen and discard unsaved entries. 5. Exit will close the screen.

Classifications

Overview: Classifications allow you to define the hierarchy for your products/inventory and are user defined. This is especially useful when analyzing your sales and inventory at a later stage since you can filter the data based on the classification assigned. The system allows for the following classifications: Standard Classifications

Group Department Class Sub-Class

Fashion Item's additional Classifications

Brands Color Size Type

Group

Group

Overview: This screen allows you to define a 1st level product classification known as group.

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Figure 27 Group Master

To add a Group

1. Click on new 2. Type in a unique Group Code 3. Type in a unique Group Name 4. Click on Save to save group. 5. Clicking on cancel will reset screen and discard unsaved entries. 6. Exit will close the screen.

To Edit a Group 1. Click on Product Group Code and press F1/F2 to select a Group. 2. You can only edit Group Name. 3. Click on Save to save changes. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

To Delete a Group 1. Click on Product Group Code and press F1/F2 to select a Group. 2. Click on Delete. 3. You can only delete a group that has not been applied anywhere else in the system i.e. a group

that has only been created. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

Department

Overview: This screen allows you to define a 2nd level product classification known as Department.

Figure 28 Department Master

To add a Department

1. Click on new 2. Type in a unique Department Code 3. Type in a unique Department Name 4. Click on Save to save Department.

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5. Clicking on cancel will reset screen and discard unsaved entries. 6. Exit will close the screen.

To Edit a Department 1. Click on Department Code and press F1/F2 to select a Department. 2. You can only edit Department Name. 3. Click on Save to save changes. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

To Delete a Department 1. Click on Department Code and press F1/F2 to select a Department. 2. Click on Delete. 3. You can only delete a Department that has not been applied anywhere else in the system i.e. a

Department that has only been created. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

Class

Overview: This screen allows you to define a 3rd level product classification known as Class.

Figure 29 Class Master

To add a class

1. Click on new. 2. Type in a unique Class Code. 3. Type in a unique Class Name. 4. Click on Save to save the entries. 5. Clicking on Cancel will reset the screen and discard unsaved entries. 6. Exit will close the screen.

To edit a class 1. Click on Class Code and press F1/.F2 to select a class code. 2. You can only edit class Name. 3. Clicking on Cancel will reset the screen and discard unsaved entries. 4. Exit will close the screen.

To Delete a class 1. Click on Class Code and press F1/F2 to select a Department. 2. Click on Delete. 3. You can only delete a Class that has not been applied anywhere else in the system i.e. a Class

that has only been created. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

Sub-Class

Overview: This screen allows you to define a 4th level product classification known as Sub-Class.

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Figure 30 Sub-Class Master

To add a class

1. Click on new. 2. Type in a unique Sub-Class Code. 3. Type in a unique Sub-Class Name. 4. Click on Save to save the entries. 5. Clicking on Cancel will reset the screen and discard unsaved entries. 6. Exit will close the screen.

To edit a Sub-Class 1. Click on Sub-Class Code and press F1/.F2 to select a Sub-Class code. 2. You can only edit Sub-Class Name. 3. Clicking on Cancel will reset the screen and discard unsaved entries. 4. Exit will close the screen.

To Delete a Sub-Class 1. Click on Sub-Class Code and press F1/F2 to select a Department. 2. Click on Delete. 3. You can only delete a Sub-Class that has not been applied anywhere else in the system i.e. a

Sub-Class that has only been created. 4. Clicking on cancel will reset screen and discard unsaved entries. 5. Exit will close the screen.

Brands

Overview: This screen allows you to define a fashion item product classification known as Brand. This is just to allow classifying clothing items as per their different brands.

Figure 31 Brands Master

To add a brand 1. Click on new 2. Type a brand name 3. Click on Save.

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4. Clicking on cancel will reset the screen and discard any unsaved data. 5. Exit will close the screen

To Edit a brand This is not allowed in the system.

To delete a Brand

1. Click in Brand Name field and select a brand by use of F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved data. 4. Exit will close the screen

Color

Overview: This screen allows you to define a fashion item product classification known as Color. This is just to allow classifying clothing items as per their different colors.

Figure 32 Color Master

To add a Color

1. Click on New 2. Type in a unique Code 3. Type in a unique Full Name. 4. Click on Save. 5. Clicking on cancel will reset the screen and discard any unsaved data. 6. Exit will close the screen.

To Edit a Color 1. Click on Code and select a color code using F1/F2 keys. 2. You can only edit Full Name. 3. Click on Save. 4. Clicking on cancel will reset the screen and discard any unsaved data. 5. Exit will close the screen.

To Delete a color 1. Click on Code and select a color code using F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved data. 4. Exit will close the screen.

Size

Overview: This screen allows you to define a fashion item product classification known as Size. This is just to allow classifying clothing items as per their different Sizes.

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Figure 33 Size master

To add a Size


To Edit a Size 1. Click on Code and select a size code using F1/F2 keys. 2. You can only edit Full Name. 3. Click on Save. 4. Clicking on cancel will reset the screen and discard any unsaved data. 5. Exit will close the screen.

To Delete a Size 1. Click on Code and select a size code using F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved data. 4. Exit will close the screen.

Type

Overview: This screen allows you to define a fashion item product classification known as Type. This is just to allow classifying clothing items as per their different Types which can be anything as per your preference.

Figure 34 Type Master

To add a Type


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To Edit a Type 1. Click on Code and select a Type code using F1/F2 keys. 2. You can only edit Full Name. 3. Click on Save. 4. Clicking on cancel will reset the screen and discard any unsaved data. 5. Exit will close the screen.

To Delete a Type 1. Click on Code and select a Type code using F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved data. 4. Exit will close the screen.

UOM (Units of Measurement)

Overview: This screen allows you to define your System Units of Measurement.

Figure 35 UOM Master

To add an UOM

1. Click on new. 2. Type in a unique Short Name. 3. Type in a unique Full Name. 4. Click on Save. 5. Clicking on cancel will reset the screen and discard any unsaved data. 6. Exit will close the screen.

To edit an UOM 1. Click on Short Name field and select a UOM using F1/F2 keys. 2. You can only edit Full Name. 3. Click on Save. 4. Clicking on cancel will reset the screen and discard any unsaved changes. 5. Exit will close the screen.

To Delete a UOM 1. Click on Short Name field and select a UOM using F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved changes. 4. Exit will close the screen.

Define Matrix

Overview: This are different dimensions used to describe a clothing item. Examples include Color, Size, Pattern, etc. The system allows you to define up to 4 dimensions with dimensions refereed to as:

Dimension 1

Dimension 2

Dimension 3

Dimension 4

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The idea is the system will auto create products as per the dimensions of the parent item. Let's say you are creating a polo shirt that comes in different colors, sizes, material etc. You can do that at one go by applying dimensions applicable to the polo shirt and system will define the individual dimensions as a separate product. Assuming I use two dimensions one color and two size and there are two colors and three sizes the system will create six products with different combinations of size and color. Tip: The trick is to define your dimensions in the order you define your clothing items in your store. Maybe you start with color, then size, then fabric or probably the reverse; it's all up to your preference.

Dimension 1

Overview: This screen allows you to define a matrix dimension. (see Define Matrix)

Figure 36 Dimension 1 Master

To add Dimension

1. Click on New 2. Type in a Dimension Code 3. Type in a Short Name 4. Click On Save. 5. Clicking on Cancel will reset the screen and discard any unsaved entries. 6. Clicking on exit will close the screen.

To edit Dimension 1. Click on Dimension code and select a dimension using F1/F2 keys. 2. You can only Edit Short Name. 3. Click on Save. 4. Clicking on Cancel will reset the screen and discard any unsaved entries. 5. Clicking on exit will close the screen.

To Delete Dimension 1. Click on Dimension code and select a dimension using F1/F2 keys. 2. Click on Delete. 3. Clicking on Cancel will reset the screen and discard any unsaved entries. 4. Clicking on exit will close the screen.

Dimension 2


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To add Dimension




Dimension 3



To add Dimension

1. Click on New 2. Type in a Dimension Code 3. Type in a Short Name 4. Click On Save. 5. Clicking on Cancel will reset the screen and discard any unsaved entries.

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6. Clicking on exit will close the screen.



Dimension 4



To add Dimension




VAT (Value Added Tax)

Overview: This screen allows you to define VAT applicable to your products during transactions.

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Figure 40 VAT Master

To Add VAT

1. Click on New. 2. Type in a unique VAT Code. 3. Type in a VAT Percentage. 4. Click on save. 5. Clicking on cancel will reset the screen and discard any unsaved changes. 6. Exit will close the screen.

To Edit VAT

1. Click on VAT Code and select VAT to edit using F1/F2 keys. 2. You can only edit VAT Percentage. 3. Click on save. 4. Clicking on cancel will reset the screen and discard any unsaved changes. 5. Exit will close the screen.

To Delete VAT

1. Click on VAT Code and select VAT to edit using F1/F2 keys. 2. Click on Delete. 3. Clicking on cancel will reset the screen and discard any unsaved changes. 4. Exit will close the screen.

VAT Update

Overview: This screen allows you to change multiple Product VAT Codes for multiple branches at one GO as opposed to changing for each and every product separately.

Figure 41 VAT Update

To Update VAT

1. Select Current VAT Code which is the VAT to be updated. 2. Select New VAT Code which will be the VATto update to. 3. You can specify branch range to apply VAT update by selecting Branch From and Branch To

fields. 4. You can also apply product range to apply VAT Update by selecting Product From and Product

To fields.

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5. Click on Save to save VAT update changes. 6. Clicking on cancel will reset the screen and discard any unsaved changes. 7. Exit will close the screen.

Flexible Fields

Overview: There are cases in the system where you may want to capture extra information that is not in the provided

Flexible Fields for POS

Overview: This screen allows you to define flexible fields that will be captured in POS transactions when performing a sale.

Figure 42 Flexible Fields for POS

To Add A flexible Field for POS

1. The system allows eight header fields. You can add your field to the next available free field. 2. Click on save. 3. Exit will close the screen.

To Edit a A flexible Field for POS

1. Edit any header field value 2. Click on save. 3. Exit will close the screen.

Flexible Fields for DNote

Overview: This screen allows you to define flexible fields to be captured while issuing goods to customer through Back Office.

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Figure 43 Flexible Fields for Delivery Note

To Add A flexible Field for DNote

1. The system allows six header fields. You can add your field to the next available free field. 2. Click on save. 3. Exit will close the screen.

To Edit a A flexible Field for DNote

1. Edit any header field value 2. Click on save. 3. Exit will close the screen.

Flexible Fields Master

Overview: Some flexible require consistent values.This screen allows to set predefined values for Flexible fields so that the values captured in POS are consistent, otherwise for example, you can have one value as Kenya, another one says Kenyan and maybe even another decides it's just KY which can make reporting data difficult. With this screen settings users will select values from a list of possible values in POS flexible field entries, thus ensuring accuracy. This screen defines constant values for Flexible Fields for POS.

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Figure 44 Flexible Fields Master

To define/edit Fixed values for a POS Flexible field.

1. Select the header you want to define fixed values for. 2. Type in a description which is the fixed value and click on plus button "+" to add to list below of

fixed values. 3. To edit an item already on the list double click on the item in the list below and it will move back

up to Description field for editing. Click on plus button after editing it to return it to the list below. 4. To Remove and item from the list, double click the item on the list which will move it back up to

the description field. Click on minus button "-" to clear the field. 5. Once done making your list of fixed values click on save to save your list. 6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

Flexible Fields for Product

Overview: This screen allows you to add extra flexible fields/attributes to be used in product master to capture extra product information not available in the system. See Product Master topic Extra Info. In the below example, you can now capture Storage Information and any special packaging information.

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Figure 45 Flexible Fields for Product

To Add a Flexible Field

1. Type in a flexible field in the next available Heading field. 2. Click on Save. 3. Exit will close the screen.

To Edit a Flexible Field. 1. Edit the flexible Heading field entry. 2. Click on Save. 3. Exit will close the screen.

Currency Definition

Currency

Overview: This screen allows you to add currencies to the system.

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Figure 46 Currency Master

To Add a currency

1. Click on New 2. Type in currency Abbreviation Name which is the short from put before a value e.g. "Ksh 500" 3. Set Base Flag Value. Only one currency can be the base currency. 4. Set the operator to use when converting currency to base currency. 5. Set the exchange rate used to convert to base currency. 6. Type in Symbol. 7. Click on Save. 8. Cancel will reset the screen and discard any unsaved entries. 9. Exit will close the screen.

To Edit a currency 1. Click on Abbreviation Name field and Select currency to edit by pressing F1/F2 keys. 2. You can edit Name,Base Flag, Operator, Exchange Rate and Symbol. 3. Click on Save. 4. Cancel will reset the screen and discard any unsaved entries. 5. Exit will close the screen.

To Delete a currency 1. First the currency should not have been used anywhere in the system. 2. Click on Abbreviation Name field and Select currency to edit by pressing F1/F2 keys. 3. Click on Delete. 4. Cancel will reset the screen and discard any entries. 5. Exit will close the screen.

Currency Ordering

Overview: This screen allows you to define the order of currencies appearance in the system. You can put popular currencies on the upper levels.

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Figure 47 Currency Ordering

To set currency Order

1. Simply fill in position values

2. Click on save to save the currency ordering.

3. Cancel will reset the order as per the last saved settings.

4. Exit will close the screen.

Credit Card

Overview: This screen allows you to define the various credit cards that you accept.

CORE Back Office

Figure 48 Credit Card Master

To add a credit card

1. Click on New. 2. Provide a unique Credit Card Code. 3. Provide Credit card Name. 4. Provide Credit Card Commission if applicable. 5. Click on Save to save entries. 6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

To edit a credit card 1. Click on Credit Card Code and select one using F1/F2 keys. 2. You can only edit Credit Card Name and Commission fields. 3. Click on Save. 4. Cancel will reset the screen and discard unsaved entries. 5. Exit will close the screen.

To delete a credit card

1. The credit card should not have been used in any transaction. 2. Click on Credit Card Code and select one using F1/F2 keys. 3. Click on Delete. 4. Cancel will reset the screen and discard unsaved entries. 5. Exit will close the screen.

Customers Classification

Customer

Overview: This screen allows you to add customers into the system.

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Figure 49 Customer Master

To Add a Customer.

1. Click on New. 2. You can add two types of customers, Invoice and CAP (Cash Account) 3. Fill in Customer details. 4. You can define customers payment modes. 5. Click on Save to save customer details. A pop screen will display to set branch information for

the customer. Make the necessary inputs and click on save. Exit on pop up screen will close the pop up screen.

Figure 50 Customer Master - Branch pop up

6. Cancel will reset the screen and discard unsaved details. 7. Exit will close the screen.

Customer Groups

Overview: This screen allows you to create customer groups.

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Figure 51 Customer Groups Master

To Create a add a Customer Group

1. Click on New. 2. Fill in a unique Code and Description. 3. Set Active period inActive From and To fields. 4. Click on Save to save group. 5. Cancel will reset the screen and discard any unsaved entries. 6. Exit will close the screen.

To Recall and View/Edit a Customer Group 1. You may recall a group to view the data or to edit the group. 2. Click on Code filed to select a Group using F1/F2 keys and tab to view the group data. 3. You can edit and save the entries. 4. Cancel will reset the screen. 5. Exit will close the screen.

Customer Group Mapping

Overview: This screen allows you to map/assign customers to Customer Groups.

Figure 52 Customer Group Mapping

To add customer group mapping data

1. Click on New. 2. Select a Customer Group in the field Group Code by use of F1/F2 Keys. 3. Select a customer to map/link/assign to this group in Customer Code field by use of F1/F2 keys.

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4. Click on plus button to add the entries to the list below. Minus button will discard the entries. 5. Repeat steps 2 to 4 for additional customers mapping. 6. Once done adding mapping entries, click on save to save the mapping entries. 7. Cancel will reset the screen and discard unsaved entries. 8. Exit will close the screen.

To Recall and View Customer Group Mapping 1. Type in the Group Code or select one using F1/F2 keys. Tab to view mapping for the group. 2. Cancel will reset the screen. 3. Exit will close the screen.

To Recall and Delete Customer Group Mapping 1. Type in the Group Code or select one using F1/F2 keys. Tab to view mapping for the group. 2. You can tick on rows of mapping data you want to delete and click on delete 3. Cancel will reset the screen. 4. Exit will close the screen.

Product Group Mapping

Overview: This screen allows you to allocate products to Customer Groups so that you can allocate special discounts to customers mapped to the groups. Note that a product should have Discount property (See Product Master) in order to participate in this mapping.

Figure 53 Product Group Mapping

To add to Product Group Mapping

1. Click on New. 2. Select a group to map products to, in group code field using F1/F2 keys. Select a product in

product code field using F1/F2 keys. Click on Plus button and a pop up will appear to enter Discount Basis. Discount on the product can be amount based or a percentage. Fill in the branch-wise values in the list/grid of the amount or percentage in the Amount or "Perc. %" column depending on the discount basis.

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Figure 54 Product Group Mapping - Branch Pop Up

3. Save Exit will close the pop up screen and add the mapping in the main screen list/grid while Cancel Exit will will close the pop up screen and you will be back to entries in step 2 above.

4. Added mapping now shows on the mapping screen as shown in the next figure. You can repeat steps 2 to 3 for additional mappings.

5. Click on Save to save the mapping data. 6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

Figure 55 Product Group Mapping with sample entries

To recall and view Product Group Mapping

1. Enter a Customer Group in Group Code field using F1/F2 keys and tab to view products mapped to the group. Note the mapping data is grouped branch wise on recall.

2. Cancel will reset the screen. 3. Exit will close the screen.

To recall and Delete Product Group Mapping

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1. Enter a Customer Group in Group Code field using F1/F2 keys and tab to view products mapped to the group. Note the mapping data is grouped branch wise on recall.

2. Click on the box in the first column for the rows of mapping you want to delete. Once ready with all the rows to delete ticked you can now click on delete.

Figure 56 Product Group mapping with recalled data

Orders

Overview: These transactions will allow you to raise purchase Orders to your suppliers to supply you with goods. There are three different types of orders as follows:

Purchase Orders

Blank Orders

Semi-Auto Order

Purchase Orders (PO)

Overview: This screen allows you to raise purchase orders to your suppliers for supply of goods and services.

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Figure 57 Purchase Order screen with sample entries

To Raise a Purchase Order

1. Click on New. 2. Select a supplier using F1/F2 keys on the Supplier Code field. 3. You can fill in the terms, instruction 1 (Instr. 1) and Instruction 2 (Instr. 2). 4. Select products to add to your purchase order by clicking on product code and press F1/F2 to

search products. 5. Fill in quantity of the product. You can also change Buying Cost Price(CP) if supplier is giving

you goods at a different CP. 6. The section gives you much information on the product. 7. Click on plus button "+" to add to list of PO products. 8. Continue adding other products if need be. 9. Click on save to save the purchase Order. 10. Cancel will reset the screen and discard any unsaved entries. 11. Exit will close the screen.

To recall and view a Purchase Order

1. Type in the Purchase Order number in field "LPO No" and tab to fetch the rest of the entries. 2. Cancel will reset the screen. 3. Exit will close the screen.

Note to print out the Purchase Order see Print LPO(s).

Blank Orders

Overview: This screen allows you to raise purchase order from a supplier for miscellaneous goods that you don't have in your system.

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Figure 58 Blank Purchase Order screen with sample entries

To raise a Blank Purchase Order.

1. Click one New. 2. Select a PO Date (Purchase Order Date). 3. Select Validity date for the PO in Valid Up to field. 4. You can provide a Reference number. 5. Select PO Supplier in supplier code field by pressing F1/F2 and selecting your supplier. 6. You can capture Terms and Instructions (Instr 1 and Instr 2) 7. Enter a Description for the item purchased, it's Qty, Cost Price and VAT (Value Added Tax)

applicable. 8. Click on Plus button "+" to add to list of PO goods else minus button "-" will clear the product

information. 9. To remove an item from the list of PO goods, double click on the item on the grid and it will move

back up to the entry fields where you can edit and add again (plus button) or clear the values(minus button).

10. Once done adding to the list of PO items click on Save to save the PO. 11. Cancel will reset the screen and discard any unsaved changes. 12. Exit will close the screen.

To recall and view a Blank Purchase Order. 1. Feed the PO number in the LPO No field and tab to fetch the PO data. 2. Cancel will reset the screen. 3. Exit will close the screen.


Semi-Auto Order

Overview: This screen allows you to raise automatic purchase order for goods with re-order levels defined and are below the reorder level. This will ensure stocks are always available for the defined goods.

CORE Back Office

Figure 59 Semi Auto-Order with sample data

To Raise a Semi Auto-Order

1. Click on New. 2. Select a PO Date (Purchase Order Date). 3. Select Validity date for the PO in Valid Up to field. 4. You can capture a reference number if need be. 5. Select your supplier in supplier code field by pressing F1/F2 keys. 6. You can feed in Terms, Deliver At and Instructions (Instr 1 and Instr 2). 7. You can get products to auto order using Product, Department (Dept) or Supplier Ranges by

selecting one of these options. 8. Enter range of Products/Department/Suppliers in the "select" fields and "to" fields for range from

and to respectively. 9. Click on Generate Order and system will generate a list of goods below reorder level full with

details as follows:

Curr Qty: Current Quantity

Re-Ord: Reorder level for the product as defined in product master.

To-Ord: Quantity to order for the product as defined in product master.

On Ord: Quantity of the product already ordered from previous Purchase Orders that are yet to be processed and received. See Goods Received against PO.

PO Qty: Quantity that will be ordered in semi Auto Order PO. 10. Click on Save to raise the Purchase Order. 11. Cancel will reset the screen and discard any unsaved entries. 12. Exit will close the screen.

To recall and view a Blank Semi Auto-Order.

1. Feed the PO number in the LPO No field and tab to fetch the PO data. 2. Cancel will reset the screen. 3. Exit will close the screen.


Reports

Print LPO(s)

Overview: This screen will allow you to print out Purchase Orders made in the system.

CORE Back Office

Figure 60 Print LPO

To Print a PO

1. Select the various filters:

Purchase Order: To print the actual PO document.

Pending LPOs. This is a listing report and is not the official PO document.

Supp Range: Range of suppliers for which to print PO documents.

LPO No Range: Range of PO numbers to be printed.

Product Code: Print Product Code on report.

Scan Code: Print scan code on report.

Internal Copy: Internal copy format.

Suppliers Copy: Suppliers copy format. 2. Click on Print to Preview and print out the report. 3. Cancel will reset the screen. 4. Exit will close the screen.

Figure 61 Local Purchase Order Print Out Sample

Transactions

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Receipts

Adhoc Goods Received

Overview: This screen allows you to receive goods in an Adhoc manner meaning the goods are received without having a corresponding purchase order to a supplier.

Figure 62 Adhoc Goods Received

To receive Adhoc Goods

1. Click on New. 2. Select supplier for the goods being received. 3. Set if Cost price is inclusive or exclusive of tax in fields for "C.P Incl" i.e Yes or No 4. You may key in the total Invoice Amount for comparison purpose. 5. Incase you have multi currency enabled you can capture currency of the goods receipt

transaction using F1/F2 keys on the Currency field and you can even set the current exchange rate in Ex. Rate field.

6. You can now start adding products to the list of goods received using F1/F2 on product code field to select products. You can set VAT code of the product. Enter quantity of the products received. You can change cost price while capturing product in Unit C.P field and any discount in Disc % field or alternatively the Discount Amount in Disc Amt field.

7. Once done capturing product information click on plus button to add to list of goods received. Minus button will clear product information captured.

8. To remove a product from the list double click on the product row and it will move back up to product fields. Here you can edit and add again or clear to discard the product.

9. Once your list of goods received is done and is tallying you can click on save to save the adhoc goods receipt transaction.

10. The system will display the Goods Received Note document number and prompt if you want to print the Goods Received Note (GRN).

11. Once done the screen will reset. 12. Cancel button will reset the screen. 13. Exit button will close the screen.

To recall and probably re-print an Adhoc Goods transaction 1. Enter the Received Note No which is the number of the Goods Received Note you wish to recall. 2. Tab and the system will display details of the Goods Received Note. 3. You can re-print the document by clicking on Print button. 4. Cancel button will reset the screen. 5. Exit button will close the screen.

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Figure 63 GRN - Goods Received Note

Cost Headers pop up

Cost Headers Overview: The system allows an option to capture additional cost headers which are basically any additional cost incurred in receiving goods from supplier such as Freight, Storage Charges etc.

Figure 64 GRN Cost Headers Prompt

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Figure 65 GRN Cost Headers Pop Up

To Add Extra Cost Headers

1. On Save of GRN, system will prompt if you want to add extra cost headers. Click on Yes. 2. A pop up screen will come and you can tick on the cost headers applicable and type the

value of the cost header in base currency. 3. Click on OK to add the cost to the GRN which will be distributed across your GRN

products. 4. You can the save your GRN with the new cost updated.

Update Selling Price pop up

Update Cost Price

Overview: Sometimes when doing the GRN and you change the Cost Price the system can be set to prompt whether you wish to recalculate your selling price provided the products margin/markup is to be kept the same.

Figure 66 GRN Update Selling Price prompt

To Update Selling Prices

1. Click on Yes when prompted to update selling price after a Goods receipt with change in cost price. A pop up screen will display. If you don't want to update the selling price immediately you can recall the price updates later, see Selling Price Update.

CORE Back Office

Figure 67 GRN Update Selling Price Pop Up

2. The pop-up will have a preview of the Current Cost Price, Current Margin, current selling price and the New selling price to update. Click on Apply column for all the products you wish to approve selling price update.

3. Save will Update the New Selling Price. 4. Delete will discard all the ticked pending price updates. 5. Cancel will reset the screen. 6. Exit will close the screen.

Goods Received

Overview: This screen allows you to receive goods against a corresponding purchase order previously raise to a supplier within the sytsem.

Figure 68 Goods Received against Purchase Order

To Receive Goods against Purchase Order

1. Click on New. 2. Select supplier code using F1/F2 keys on the keyboard. 3. The list of all pending Purchase Orders for the selected supplier will display. Tick on the orders

you wish to receive. Enter the invoice number. You may enter total Invoice amount for comparison purposes.

4. Click on Done button to load purchase order goods on the grid below. 5. Type in the quantity you are receiving for each of the goods in the column "Qty Rcng". 6. Click on Save once you have filled in quantity for all goods.

CORE Back Office

7. System will display the Goods Receive Note number and next will prompt if you want to print out the Goods Received Note.

8. Cancel resets the screen and will discard any unsaved entries if you were in the middle of a new transaction.


To Recall GRN against Purchase Order 1. Enter the GRN number in field Received Note No. 2. Tab and system will recall transaction details. 3. You can Print the document again as a COPY. 4. Cancel will reset the screen. 5. Exit will close the screen.

Figure 69 GRN against PO Goods Received Note

Branch Receipts

Overview: This screen allows you to receive goods against an issue from another Branch. See Goods Issue to Branch

CORE Back Office

Figure 70 Branch Receipts

To Receive Goods From Branch

1. Click on New 2. Select Branch you are expecting goods from in the Branch Code field by clicking on the field

then pressing F1/F2 keys to select branch. 3. Tab to fetch a list of pending transfers from the branch. 4. Click on a row of the transfer number you wish to receive and click on Done. The next screen

will pop up for you to fill in Qty Rcvd (quantity received) column. Note if there was only one transfer from thr branch then the system jumps straight to the next screen without showing a list of pending transfers since it's only one.

Figure 71 Branch Receipts quantity entry pop up

5. Click on Ok once done filling. Cancel will reset the screen and discard any entries. 6. The pop up screen will close on clicking Ok and the goods will now appear on the bottom grid/list.

CORE Back Office

Figure 72 Branch Receipt with sample entries

7. Click on Save to save the goods received from branch transaction. 8. You will get a pop up showing the Goods Receipt number followed by a prompt to print the Goods

Received from Branch document. 9. Clicking on cancel anywhere in between before saving will reset the screen and discard any unsaved

entries. 10. Exit will close the screen.

Figure 73 Goods Received from Branch print out

To Recall a Goods received from Branch Transaction.

1. Enter the document number in the field Br. Receipt No and Tab to fetch the transaction details. 2. You can reprint the document by clicking on the print button. 3. Cancel resets the screen 4. Exit will close the application.

CORE Back Office

Returned by Customer

Overview: This screen allows you to receive goods returned by customer without reference to a previous corresponding issue to the customer transaction in the system and as such is an ad hoc receipt from customer.

Figure 74 Goods Returned by Customer

To Perform a return by customer transaction

1. Click on New. You can fill in quotation No. 2. Select customer in customer code field by pressing F1/F2 keys while on the field. You may fill in

an order ref no. 3. You can specify if return document Selling price values are inclusive or exclusive of VAT (tax). 4. You can provide sales man if option is enabled in sales man code field by use of F1/F2 keys to

select. 5. You can define transaction currency in Currency field by use of F1/F2 keys to select. You can

change exchange rate if newer rates are applicable. 6. Now you can start adding goods returned by customer by selecting the product code filed using

F1/F2 keys. You can change VAT (tax)code. You will enter quantity of goods returned. You can change Selling price and provide discount values if applicable.

7. Click on plus "+" button to add to list of goods received or minus"-" to discard product info. 8. Once done adding items you can click on save to generate Goods Returned By Customer. If you

had checked Genrate C\Note this will also be printed out. Screen will reset after save and printing.

9. Cancel will reset the screen and discard any unsaved entries. 10. Exit will close the screen.

CORE Back Office

Figure 75 Goods returned by Customer print out

Figure 76 Goods Returned By Customer - Credit Note

To Recall a Goods Returned by Customer

1. Enter the Cst Rtn No which is the Goods Returned by customer Number. 2. Tab to view the transaction details. 3. You can reprint the Goods Returned by customer document as a COPY. 4. Cancel will reset the screen. 5. Exit will close the screen.

Returns Against Invoice

Overview: These are goods received when a customer returns goods previously issued to the customer. See Goods Issue to Customer

CORE Back Office

Figure 77 Returns Against Invoice

To Perform a Return Against Invoice

1. Click on New. 2. Select customer in customer code field by use of F1/F2 Keys. You can enter an order Reference

Number 3. A list of Invoices will display. Select invoice to return against and click on Done. 4. A pop up screen will display as shown next. Enter quantity returned in Qty. Rtnd column.

Figure 78 Return Against Invoice Quantity entry pop up

5. Once done entering the values you can click on OK to go back to the main transaction screen

as shown next. Cancel Button will reset and discard the current transaction. The products now appear on the list in the main transaction screen.

6. You can click on Generate C/Note to generate a credit note for the customer return. 7. Click on save to save the return against invoice and print out the Goods Returned by customer

and C/Note if applicable. 8. Cancel will reset the screen and Exit will close the screen.

CORE Back Office

Figure 79 Return Against Invoice with entries

Figure 80 Goods Returned by Customer (Against Invoice) Print out

CORE Back Office

Figure 81 Goods Returned Against Invoice - Credit Note

To recall a Goods Returned against Invoice

1. Type in the Return no in field Cst Rtn No and tab to recall transaction details. 2. You can print a COPY of the Return Note. 3. Cancel will reset the screen. 4. Exit will close the screen.

Issue/Transfers

Goods Issue to Customer

Overview: This screen allows you to issue goods to your Invoice Customers (see Customer master).

Figure 82 Goods Issue to Customer

To issue goods to Customer

1. Click on New. 2. Click on Customer Code field to select a customer by use of F1/F2 keys. 3. You can set Selling prices to be inclusive or exclusive of Tax. 4. You may want to fill in an order reference number.

CORE Back Office

5. Select a sales man in sales man code field if enabled. 6. You may specify an overall discount if applicable. You may fill in currency fields if applicable. 7. You can now start filling product fields and add to the grid/list below. To edit a product double

click on the row and it will move back up to the product fields for edit or removal by pressing minus button to discard entries. Product Code field allows you to select products using F1/F2 keys.

8. Once done capturing all products click on Save to save the goods issue transaction and get print outs. If you had checked Generate Invoice the system will generate invoice for the goods issued to the customer. The screen will reset.

9. Cancel resets the screen and discards all unsaved entries. 10. Exit will close the screen.

Figure 83 Goods Issue Note print out

Figure 84 Goods Issue to customer Invoice print out

To Recall a Goods Issued to Customer

CORE Back Office

1. Fill in the Issue Note Number in the field Issue Note No. Tab to view transaction details. 2. Print will print a COPY of the Goods issue note. 3. Cancel will reset the screen 4. Exit will close the screen.

Issues to Customer Against Quote

Overview: This screen allows you to issue goods to customer against (with reference to) a quotation previously generated in the system. See Quotation

Figure 85 Issue to customer against quotation

To Issue Goods to customer against Quotation

1. Click on New. 2. Select a customer in the field customer code by pressing F1/F2 keys to select. A list of pending

quotation may display or a pop may appear with list of goods to issue from quotation. See pop up screen in next steps.

3. Click on one of the pending quotation numbers and click on Done button. The same pop up screen mentioned earlier will display with list of products/goods to issue from quotation. You can select all to process all items in the list or based on stocks availability you may issue goods one by one by ticking or filling the "Iss. Qty" field which is the issue quantity.

CORE Back Office

Figure 86 Goods issued to customer against quotation quantity entry pop up

4. Once done with confirming the goods to issue and what quantity to issue click on "Ok" button to go back to main transaction screen. Cancel will reset the entire transaction and take you back to the main transaction screen which will also have been reset.

5. You are now back to the main transaction screen and the quotation products list will be showing.

Figure 87 Goods issued to customer against quotation with sample entries

6. Enter any of the remaining fields if applicable. You can choose to generate an invoice. Click on Save to save the quotation and get a print out of the goods issued and invoice if option was selected.

7. Clicking on Cancel will reset the screen and discard any unsaved entries. 8. Exit will close the screen.

CORE Back Office

Figure 88 Goods issued against quotation - Goods Issue Note print out

Figure 89 Goods Issue against quotation Invoice print out

To Recall a Goods Issued To Customer Against Quotation.

1. Enter the Issued Note No and Tab To view transaction details. 2. Print will print a COPY of the Goods Issue Note. 3. Cancel will reset the screen. 4. Exit will close the screen.

Goods Issue to Branch

Overview: This screen allows you to issue goods from one branch to another branch.

CORE Back Office

Figure 90 Goods Issue to Branch

To Issue Goods To Branch

1. Click on New 2. Select Branch to Transfer to in Branch Code field using F1/F2 keys. Branch transferring from is

by default the branch you have currently logged into. 3. Add products to transfer by selecting the products one by one in the product code filed using

F1/F2 keys and filing in the product details then click on plus button to add them to a list below. 4. To edit a product on the list, double click on the row and it will move back up to the entry fields

where you can edit details or discard the product using minus button. 5. Click on Save to save the issue to branch. 6. Cancel resets the screen and discard any unsaved entries. 7. Exit will close the screen.

Figure 91 Goods Issued to branch print out

To Recall a Goods Issued to Branch

CORE Back Office

1. Enter the transfer number and tab to view the transaction details. 2. Print will print a COPY of the Goods issued to branch. 3. Exit will close the screen.

Inter Branch Transfer

Overview: This screen allows you to transfer stock direct to multiple on-line branches all at a go. The issuing branch being the branch currently logged into. Note that for this transaction there is no receive transaction on the recipient branches as it hits inventory directly. To perform an Inter Branch Transfer

1. Click on New. 2. Select a product in product code field using F1/F2 keys. Fill in quantity click on plus button.

Figure 92 Inter Branch Transfer sample entry

3. A pop up screen will appear that will let you set quantity to issue to which branches from the total quantity captured earlier. In essence it allows you to distribute product quantity across several branches.

Figure 93 Inter Branch Transfer issued quantity distribution pop up

4. Once done distributing the quantity in the pop up screen click on Ok to go back to the main

transaction screen or cancel to exit distribution and you have to add the product again.

CORE Back Office

Figure 94 Inter Branch Transfer with filled data

5. You can repeat steps 2 to 4 to add more products. To edit a product double click on it in the list/grid below and it will move back to product fields for editing and you can add it back again. You can alternatively choose to discard the product by clicking on the minus button.

6. Once your list is ready, you may fill in remarks if any then click on save to complete the transaction and get the transaction number and document print.


Figure 95 Inter Branch Transfer Print out

Inter Branch Transfer Branch Wise

Overview: This screen allows you to transfer goods to a specific on-line branch. The transferring branch being the branch currently logged into. Note that for this transaction there is no receive transaction on the recipient branches as it hits inventory directly.

CORE Back Office

Figure 96 Inter Branch Transfer branch-wise

To Perform an Inter Branch Transfer Branch wise

1. Click on New. 2. Select Branch to transfer goods to in the Branch Field by use of F1/F2 keys. 3. Start adding products one by one by selecting product in the product Code field by use of F1/F2

keys. Fill in transfer quantity for the product. 4. Click on plus button to add to the list of goods to transfer else click on minus button to discard

current product entries. 5. To edit a product already in the list double click on the product's row and it will flow back up to

the product entry fields where you can edit and add it again or discard it. 6. Click on Save to save the transfer transaction and get a print out.

Figure 97 Inter Branch Transfer Branch wise print out

Returns

Return to Vendor

Overview: This screen allows you to capture your goods returns to your suppliers.

CORE Back Office

Figure 98 Return to Vendor

To Return To Vendor

1. Click on New. 2. You can fill in a Reference number (Ref No) if applicable. Select a supplier you are returning

goods to in supplier code field using F1/F2 keys. 3. You can set if Cost Prices are Inclusive or Exclusive in the transaction. You may set currency

and exchange rate of transaction if fields are applicable. 4. You can start entering products to be returned using product code field to select products using

F1/F2 keys to select. You can change the Tax Code in the field before quantity field. Enter quantity returned and you may change the cost price if applicable and set discount is any. Click on Plus button to add the product to the list. Minus button will discard the product information.

5. You can continue adding more products. To edit an already added product, double click on the product and it will flow back up for editing and re adding it or you may want to discard it altogether using the minus button.

6. Once you are done making the list of products to return, you can click on save to save the return and get a return note number and print out of the return.

7. Cancel resets the screen and will discard any unsaved entries. 8. Exit will close the screen.

CORE Back Office

Figure 99 Goods Returned Note

To Recall a Return transaction 1. Enter the return note number and tab to view the transaction details. 2. Print will print out a COPY of the Goods Returned Note. 3. Cancel will reset the screen. 4. Exit will close the screen.

Miscellaneous

Overview: These are adhoc transactions that cause a positive or a negative stock adjustment and are accompanied by predefined reasons.

Miscellaneous Receipt

Overview: This screen allows you to perform a positive stock adjustment.

Figure 100 Miscellaneous Receipt

CORE Back Office

To Perform a Miscellaneous Receipt (adjustment)

1. Click on New. 2. Enter a reference number. 3. Select a reason for product you are about to adjust under the field Reason by use of F1/F2 keys.

Select a product in the product code field using F1/F2 keys. Fill in product quantity to adjust and click on plus to add to list of products to adjust, else click on minus to discard product entries.

4. To edit products already added into the list, double click on the product and it will flow back to product entry fields where you can edit then re-add or discard the product by clicking on minus button "-".

5. Once done adding products, click on save to complete the transaction and get the Miscellaneous Receive Note Number a print out of the Miscellaneous Receipt.


Figure 101 Miscellaneous Receipt Print out

To Recall a Miscellaneous Receipt

1. Type in the Misc. receive No and Tab to view transaction details. 2. Print will print a COPY of the Miscellaneous Receipt. 3. Cancel will reset the screen. 4. Exit will close the screen.

Miscellaneous Issue

Overview: This screen allows you to perform a negative stock adjustment.

Figure 102 Miscellaneous Issue

To perform a miscellaneous Issue

1. Click on New. 2. Enter a reference number.

CORE Back Office

3. Select a reason for product you are about to adjust under the field Reason by use of F1/F2 keys. Select a product in the product code field using F1/F2 keys. Fill in product quantity to adjust and click on plus to add to list of products to adjust, else click on minus to discard product entries.

4. To edit products already added into the list, double click on the product and it will flow back to product entry fields where you can edit then re-add or discard the product by clicking on minus button "-".

5. Once done adding products, click on save to complete the transaction and get the Miscellaneous Issue Note Number a print out of the Miscellaneous Issues.


Figure 103 Miscellaneous Issue print out

To Recall a Miscellaneous Issue

1. Type in the Misc. Issue No and Tab to view transaction details. 2. Print will print a COPY of the Miscellaneous Issue. 3. Cancel will reset the screen. 4. Exit will close the screen.

Quotation

Overview: This screen allows you to generate quotations to your customers for the supply of goods.

Figure 104 Quotation

1. Click on New. 2. Set dates of quotation and validity date. 3. Select a customer in the customer Code field. 4. You may select a sales man in sales man code field using F1/F2 keys to select. 5. You may want to capture specific address of the customer and provide any quotation remarks. 6. You can now start adding products by selecting them one by one using the product code field.

Press F1/F2 keys to select a Product. Fill in product details such as quantity, Unit selling price and discount if any.

CORE Back Office

7. Once you have correct product data filled, click on plus button to add to the quotation list below. Repeat steps 6 & 7 to add more products. To edit a product already "added" double click on the product to take it back up to edit fields then add again once done or click on Minus button "-" to discard the product.

8. Once done adding products, click on save to save the quotation and get the quotation number and print out.

9. Clicking on Cancel will reset the screen and discard any unsaved data. 10. Exit will close the screen.

Figure 105 Quotation print out

To Recall a Quotation

1. Fill quotation number and tab to view transaction details. 2. You can click on print to print a COPY of the quotation.

Decomposition

Overview: This screen allows you to breakdown a product(parent) into smaller units (child) and thus reduce quantity of the parent item (an auto Miscellaneous Issue) and Increase the quantity of the Child product (an auto Miscellaneous Receipt).

CORE Back Office

Figure 106 Decomposition

To Decompose a Product

1. Select the product to decompose in the field Header Product Code by use of F1/F2 keys and fill in quantity reduced when decomposing it.

2. Select the product the header product decomposes into in the product code field by use of F1/F2 keys. Fill in the quantity this product increases by. You can change transaction cost price of the product.

3. Click on Plus button to add the product to the breakdown list below. 4. You can edit added product by double clicking on the row and it will flow back up to the entry

fields for editing or you can even discard the product by clicking on minus button. 5. Once you are ready with the decomposition entries, you can click on save to save the

decomposition transaction and get the Miscellaneous Issue and Miscellaneous Receipt numbers which you can recall and view in the Miscellaneous Issue and Miscellaneous Receipt screens.

6. Cancel will reset the screen and discard unsaved entries.

Sales Ledger

Transactions

Generate Invoice

Overview: This screen allows you to raise invoice for goods issued to customer that have not yet being invoiced. See Issues for issues to customer topics.

CORE Back Office

Figure 107 Generate Invoice

To Generate Invoice

1. Click on New. 2. Select the customer you wish to to Invoice in Customer Code field using F1/F2 keys. 3. If the customer has pending Delivery Notes not yet invoiced they will display in a list. Tick on one

or more of the Delivery Note Number as per how you want to invoice. The system allows you to raise one single invoice for several pending delivery notes.

4. Once you have selected the D. Notes, you click on Done button and the details will be displayed. 5. Click on Save to raise an Invoice and you will get notified of the invoice number and a print out. 6. Cancel resets the screen and discards unsaved entries. 7. Exit will close the screen.

Figure 108 Invoice Print Out

To Recall an Invoice

1. Type in the Invoice Number in the Invoice No field and Tab to view transaction details. 2. Print will print a COPY of the Invoice. 3. Cancel will reset the screen. 4. Exit will close the screen.

Generate C/Note (Credit Note)

CORE Back Office

Overview: This screen allows you to generate a Credit Note for Goods Returned by customer. See Returned By Customer.

Figure 109 Generate Credit Note

To Generate C/Note

1. Click on New. 2. Select the customer you wish to to raise the C/Note, in Customer Code field using F1/F2 keys. 3. If the customer has pending returns that haven't had C/Note generated, they will display in a list.

Tick on one or more of the C/Note No (customer Return Note Number) as per how you want to raise your Credit Note. The system allows you to raise one single Credit Note for several pending customer returns.

4. Once you have ticked the Customer Returns Numbers to be processed, you click on Done button and the details will be displayed.

5. Click on Save to raise a Credit Note and you will get notified of the Credit Note number and a print out.

6. Cancel resets the screen and discards unsaved entries. 7. Exit will close the screen.

Figure 110 Credit Note Print Out

To Recall a Credit Note

1. Type in the Credit Note Number in the C/Note No field and Tab to view transaction details. 2. Print will print a COPY of the Credit Note. 3. Cancel will reset the screen.

CORE Back Office


Post Invoice/Debit Note

Overview: This screen allows you to directly post an Invoice to customer for Goods or Services that are not part of your predefined goods and services.

Figure 111 Post Invoice/Debit Note

To Post Invoice/Debit Note

1. Click on New 2. Set Invoice Date. Select a Customer to Invoice in customer code field using F1/F2 keys. 3. If applicable, Select a sales man in sales man code field using F1/F2 keys. 4. Write your Narration/Reason for the transaction which is the flexible description of the item the

customer is being invoiced for. Enter the Goos Value . Capture VAT (Tax) code using F1/F2 keys. Click on Plus button to add to list of items to invoice. Minus button will clear your entries from narration to invoice value.

5. Once Done with the list of items to invoice click on save to post the invoice and you will get notified of the Invoice Number and print out.

6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

To Recall a Post Invoice/Debit Note 1. Type in the Invoice Number and tab to view the transaction details. 2. Print will print a copy of the Invoice. 3. Cancel will reset the screen. 4. Exit will close the screen.

Post Credit Note

Overview: This screen allows you to directly post a credit Note for Goods and Services not part of your predefined goods or services.

CORE Back Office

Figure 112 Post Credit Note

To Post a Credit Note

1. Click on New 2. Set Credit Note Date. Select a Customer to post Credit Note in customer code field using F1/F2

keys. 3. If applicable, Select a sales man in sales man code field using F1/F2 keys. 4. Write your Narration/Reason for the transaction which is the flexible description of the item the

customer is being posted a credit note for. Enter the Goos Value . Capture VAT (Tax) code using F1/F2 keys. Click on Plus button to add to list of items to post invoice. Minus button will clear your entries.

5. Once Done with the list of items to post Credit note, click on save to post the credit note and you will get notified of the credit note Number and print out.

6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

To Recall a Post Invoice/Debit Note 1. Type in the Credit Note Number and tab to view the transaction details. 2. Print will print a copy of the Credit Note. 3. Cancel will reset the screen. 4. Exit will close the screen.

Sales Receipts

Overview: This screen allows you to capture payments made by your invoice customers for pending invoices that have not yet been allocated a payment. See Allocations.

CORE Back Office

Figure 113 Sales Receipt

To make a Sales Receipt Transaction

1. Click on new. 2. Select Date of Receipt. 3. Select the customer in customer code field using F1/F2 Keys. 4. The pay mode Types will be available as per the settings for the customer in customer master. 5. Selecting a Pay Mode Type sets which fields become available to make entries. Select a pay

mode and fill in the relevant fields which are all self explanatory. 6. Click on Save to save the receipt and get notified of the receipt number and print out. 7. Cancel will reset the screen and discard unsaved entries. 8. Exit will close the screen.

Figure 114 Sales receipt print out

To recall a Sales Receipt Transaction

1. Type in the receipt number and tab to view transaction details. 2. Print will print a copy of the receipt. 3. Cancel will reset the screen. 4. Exit will close the screen.

CORE Back Office

To Delete a Sales Receipt Transaction 1. You can delete a receipt so long as it has not been allocated. See Allocations. 2. Type in Receipt No and tab to get transaction details. 3. Delete will delete the receipt. A deleted receipt cannot be allocated. See Allocations. 4. Cancel will reset the screen and discard undeleted entry. 5. Exit will close the screen.

Allocations

Overview: This screen allows you to allocate payments made by the customer to invoices thus cross checking to ensure outstanding amounts are settled.

Figure 115 Payment Allocations

To Allocate

1. Click on New and select a customer in customer Code field by clicking F1/F2 Keys. 2. The system will display a list of payments and invoices with their values. Invoices will have

positive amounts while payments will have negative amounts. as you fill in the Allocate column you will see it update the "Amount to Allocate".

CORE Back Office

Figure 116 Payment Allocations preview

3. Allocate the Invoices to equal payments in terms of the amount out standing column until Amount to Allocate is Zero.

CORE Back Office

Figure 117 Payment Allocations fully allocated preview

4. Click on Save to finish allocation. 5. Cancel will reset the screen and discard unsaved allocations. 6. Exit will close the screen.

TIP: To fill in values quickly in the allocate column click "=" button on your keyboard.

Delete Allocation

Overview: This screen allows you to reverse allocations made. See Allocations.

CORE Back Office

Figure 118 Delete allocation

To Delete Allocation

1. Click on New and select a customer in customer Code field by clicking F1/F2 Keys. 2. The system will display a list of payments and invoices with their values. Invoices will have

positive amounts while payments will have negative amounts. as you clear the Allocated column you will see it update the "Amount to Allocate".

CORE Back Office

Figure 119 Delete Allocation preview

3. Delete the Allocated Invoices along with equal payments in terms of the outstanding amount column until Amount to Allocate is Zero.

CORE Back Office

Figure 120 Delete allocation finalised preview

4. Click on Save to finish deleting allocations. 5. Cancel will reset the screen and discard unsaved deleted allocations. 6. Exit will close the screen.

Reports

Debtor List

Overview: This report is a listing of you Debtors.

CORE Back Office

Figure 121 Debtor Listing screen

The screen generates two reports as follows: Report By Invoice: Gives a detailed list of outstanding Invoices.

Figure 122 List of outstanding invoices print out

Report By Total: Gives a summary list of Debtor's Balances.

Figure 123 Debtor's Balance listing print out

Credit Note List

Overview: This is a listing report for credit notes posted.

CORE Back Office

Figure 124 Credit Note List screen

The screen generates two reports as follows: Credit Note Listing Vat Wise: A report listing the VAT (Tax) values for Credit Notes.

Figure 125 Credit Note Listing Vat wise print out

Credit Note Listing Customer wise: A report listing the credit notes along with the respective customers.

Figure 126 credit note listing customer-wise print out

Receipt List

Overview: This report lists down receipts within the selected criteria. The receipts can be Actual Receipts list which can be allocated or Deleted receipts list which were deleted.

CORE Back Office

Figure 127 Receipt list screen

Actual Receipts

Figure 128 Receipt Listing print out

Deleted Receipts

Figure 129 Deleted receipt listing print out

Sales Journal

Overview: This will output a couple of reports depending on criteria selected,

CORE Back Office

Figure 130 Sales Journal screen

Sales Journal Report

Figure 131 Sales Journal report print out

Sales Product Analysis

Figure 132 Sales product Analysis print out

Sales Customer Analysis

CORE Back Office

Figure 133 Sales customer analysis print out

Sales Vat Analysis

Figure 134 Sales VAT Analysis print out

Statements

Overview: This is a statement report for your invoice customers.

Figure 135 Statement screen

Statement of Account

CORE Back Office

Figure 136 Customer Statement of account print out

Aged Analysis

Overview: This report shows an analysis of Accounts Receivable for a period of last 5 months from date selected.

Figure 137 Aged Analysis

Aged Analysis Report of Accounts Receivable.

Figure 138 Aged analysis print out

CORE Back Office

Reports

Front Office

Zed History

Overview: This screen is used to generate a Zed Summary reports.

Figure 139 Zed History screen

Figure 140 Total Zed History print out

CORE Back Office

Figure 141 Zed history print out

CORE Back Office

Figure 142 Zed history report Page 1 print out

Hourly Customer Count

Overview: This screen is used to generate hourly customer count report.

CORE Back Office

Figure 143 Hourly Customer Count

Figure 144 Hourly Customer count report

Current Till Listing

Overview: This screen shows the current posted bills listing in selected till and their respective amounts.

CORE Back Office

Figure 145 Current till listing preview

Cheque Sales Listing

Overview: This screen is used to get a listing Cheque payments posted in POS.

Figure 146 Cheque Sales Listing screen

Figure 147 Cheque Sales Listing report

CORE Back Office

Credit Card Sales Listing

Overview: This screen is used to generate a listing report for credit card payments posted in POS.

Figure 148 Credit Card Sales Listing screen

Detail Listing

Figure 149 Credit Card Sales Listing detailed Report

Summary Listing

Figure 150 Credit Card Sales Listing summary report

[Float] - [Petty Cash] - [PickUp]

Overview: This screen is used to generate three reports in one i.e. for Petty Cash Pickup, Cash Pickups and Float.

CORE Back Office

Figure 151 Float, Petty Cash and Cash pick up report screen

Figure 152 Petty Cash, float and cash pickups detail report

Deleted Held Listing

Overview: This screen is used to generate a report for held transactions that were deleted in POS.

CORE Back Office

Figure 153 Deleted Held listing report screen

Figure 154 Deleted Held listing report

Till Receipt Listing

Overview: This screen is used to generate a listing report for Till receipts posted in the selected tills and date. You can view receipts and canceled receipts.

Figure 155 Till Receipt Listing screen

CORE Back Office

Figure 156 Till Receipt Listing report

Figure 157 Till receipt listing cancelled report

Till Receipt Listing Conditional

Overview: This screen is used to generate Till receipts Listing Report and comes with multiple filters.

CORE Back Office

Figure 158 Till receipt listing conditional screen

You can filter the report by:

User(Cashier)

Bill number range.

Date

Bill Amount Range

Products Purchased.

Payment Modes.

Figure 159 Till receipt listing conditional detailed report

CORE Back Office

Figure 160 Till receipt listing conditional summary report

Credit Note Report

Overview: This screen is used to generate a report on credit notes Issued, Cashed and Not Cashed.

Figure 161 Credit Note Report Screen

CORE Back Office

Figure 162 Credit Note issued listing report

Figure 163 Credit Note Cashed listing report

Figure 164 Credit Note not cashed listing report.

Scanned Key In Report

Overview: This screen is used to generate the Scanned/Key In Report.

CORE Back Office

Figure 165 Product Scanned/KeyIn report

Figure 166 Product Scanned/KeyIn report

Cash Account Pay List Report

Overview: This screen is used to generate a listing report for Cash Account Pay.

CORE Back Office

Figure 167 Cash Account pay list report screen

Figure 168 Cash Account pay list report

Deposit List Report

Overview: This screen is used to generate a listing report for Deposits made.

CORE Back Office

Figure 169 Deposit List screen

Figure 170 Deposit Listing report

Loyalty Report

Overview: This screen is used to generate a report for sales done to loyalty customers.

Figure 171 Loyalty Sales Report Screen

CORE Back Office

Figure 172 Loyalty Sales report

Mobile Sales Listing

Overview: This screen is used to generate a listing report for mobile phone based payments.

Figure 173 Mobile Sales Listing screen

CORE Back Office

Figure 174 Mobile Sales Listing report

Backoffice

Listings

Product List

Overview: This screen generates a listing of products in the system.

CORE Back Office

Figure 175 Product list screen

Special Filters

Range: Select product by range of product code

Isolated Items: Select isolated products

VAT Code: Filter by VAT/TAX code

Sort On: Sort by Code or Description.

Qty to Include: All Quantities, Positive Quantities, Minus Quantities and Zero Quantities to show on report.

Filter On: Active, Inactive or both; Sellable,Non-Sellable or both; Orderable/non-Orderable or both.

Isolated Items Selection

CORE Back Office

Figure 176 Product List screen - isolated item selection

Matrix (Fashion) Items filters.

CORE Back Office

Figure 177 Product List screen - Matrix item filters option

Figure 178 Product listing report With Stock Option

CORE Back Office

Figure 179 Product listing report Without Stock Option

Price List

Overview: This screen allows you to generate a price listing for selected products.

Figure 180 Price List report screen

Special Filters

You can filter report using Group, Department, Class, Sub Class, Supplier or Product-wise.

Matrix: For additional Fashion items filters

Grouping: Will group report when ticked according to Group, Department, Class etc depending on selection done.


Specific Margin: Filter report to show price list with specified margin range.

Isolated Products

CORE Back Office

Figure 181 Price List report screen isolated item selection

Matrix (Fashion) Items extra filters.

CORE Back Office

Figure 182 Price List report screen matrix item filters option

Figure 183 Price List report

Authorization Form

Figure 184 Price change authorization report

CORE Back Office

Supplier List

Overview: This screen will generate a listing of suppliers in the system.

Figure 185 Supplier List screen

Isolated Selection Option

Figure 186 Supplier List screen isolated selection option

CORE Back Office

Figure 187 Supplier Listing report Without Department-wise option

Figure 188 Supplier Listing report With Department-wise option

Customer List

Overview: This screen will generate a customer listing report.

CORE Back Office

Figure 189 Customer list report screen

Customer Listing

Figure 190 Customer list report

Other Master List

Overview: This screen has a listing for several masters.

CORE Back Office

Figure 191 Other Master List report screen

Figure 192 Class Listing report

Figure 193 Sub Class Listing report

CORE Back Office

Figure 194 Department Listing Report

Figure 195 Linked Product Listing report

Figure 196 Scan code Listing Report

CORE Back Office

Figure 197 Vat Listing Report

Figure 198 Currency Listing Report

Transactions List

Overview: This screen will provide reports for various transactions

CORE Back Office

Figure 199 Transaction Listing Reports screen

Figure 200 Goods Issue Transaction Checklist report

CORE Back Office

Figure 201 Goods Received Listing report

Figure 202 Returned To vendor Listing report

Figure 203 Inter Branch Issues Report

CORE Back Office

Figure 204 Inter Branch Receipts Listing Report

Figure 205 Customer Return Listing Report

Figure 206 Branch Receipts Listing Report

CORE Back Office

Figure 207 Goods Issued To Branch Listing report

Figure 208 Quotation Listing Report

Issues/Quotations

Overview: This screen generates a listing report for Goods issued against quotation transactions.

Figure 209 Issues/Quotations Report screen

CORE Back Office

Figure 210 Delivery List report

Serial Track

Overview: This screen is used to generate a listing report for serial numbers transactions. You can track what type transactions are linked to the serial numbers.

Figure 211 Serial Tracking report

You can select a single serial number in serial no field or leave it blank to generate for all serial numbers.

Figure 212 Serial Tracking Report

Expiry Ageing

Overview: This screen is used to generate a report listing expiry data for selected products of expiry type.

CORE Back Office

Figure 213 Expiry Ageing screen

Enter the Day Ranges to view the aged analysis as shown in the screen example above and output in below report.

Figure 214 Expiry Ageing report

Expiry Listing

Overview: This screen will generate a listing report for expiry with the expiry dates and quantities for expiry type of products. You can thus see products that are going to expire before a certain date and plan accordingly.

CORE Back Office

Figure 215 Expiry Listing Screen

Figure 216 Expiry Listing Report showing the Expiry Information breakdown.

Lot Products

Overview: This screen is used to generate listing for Lot numbers and their respective quantities.

CORE Back Office

Figure 217 Lot Products Listing Report screen

Special Filters


Qty to Include: All quantities, Positive Quantities, Minus Quantities or Zero Quantities.

VAT Code: Filter by vat/tax code.

Isolated Items selection

CORE Back Office

Figure 218 Lot Products Listing Report screen isolated item selection option

Figure 219 Lot products listing report With Stocks option checked

CORE Back Office

Figure 220 Lot products listing report With Stocks option not checked

Sales Analysis

Daily Sales Report

Overview: This screen is used to view daily sales report.

Figure 221 Dails Sales Report screen

Figure 222 Dails Sales Report

Goods Sales

Overview: This screen is used to generate goods Sales report.

CORE Back Office

Figure 223 Goods Sales report screen

Special Filters

POS Issues: This will filter for POS Transactions when checked.

Other Issues: This will filter for other transactions apart from POS.

Isolated items filter option.

CORE Back Office

Figure 224 Goods Sales report screen isolated item selection option

Figure 225 Goods Sales report detailed

Figure 226 Goods Sales report summary

Product Sales VAT Listing

CORE Back Office

Overview: This screen is used to generate several reports including VAT Analysis and detailes and summarised VAT analysis.

Figure 227 Product Sales VAT Listing screen

Isolated filter option

CORE Back Office

Figure 228 Product Sales VAT Listing screen isolated item selction option

Figure 229 Product Sales VAT Listing detailed report

Figure 230 Product Sales VAT Listing summary report

CORE Back Office

Figure 231 Summary Sales VAT Analysis

Pos Sales VAT Analysis

Overview: This screen generates POS Sales VAT Analysis report which gives a till-wise and bill-wise summary of VAT and Sales Analysis.

Figure 232 POS Sales VAT Analysis screen

Figure 233 POS sales VAT Analysis report

Department Sales

Overview: This screen is used to generate a departmental Sales analysis.

CORE Back Office

Figure 234 Department Sales Report Screen

Figure 235 Department Sales Report

Flexible Sales

Overview: This screen allows you to filter sales using flexible fields if applicable.

CORE Back Office

Figure 236 Flexible Sales Report screen

Supplier Sales Report

Overview: This screen is used to generate sales report supplier wise.

Figure 237 Supplier Sales Report Screen

CORE Back Office

Figure 238 Supplier Sales Report

Goods Received\Returned Report

Overview: This screen is used to view goods received or returned report.

Figure 239 Goods Received\Returned Report Screen

CORE Back Office

Figure 240 Detailed Goods Returned/Received Report

Figure 241 Summary Goods Returned/Received report

Print GRN

Overview: This screen allows you to reprint Goods Received Notes. See Goods Receipt in Transactions topic.

Figure 242 Print GRN

CORE Back Office

Figure 243 Goods Received Note report

Stock Report

Stock Card

Overview: This screen allows you to generate a stock card report for inventory.

Figure 244 Stock Card report screen

CORE Back Office

Figure 245 Stock Card report

Closing Stock Report

Overview: This screen is used to generate closing stock report which shows stock movement as per the selected filters.

Figure 246 Closing stock report screen

Figure 247 Closing stock report

CORE Back Office

Departmental Stock Status Inquiry

Overview: This screen is used to generate departmental Stock Status Inquiry.

Figure 248 Departmental Stock Status Inquiry screen

Figure 249 Departmental Stock Status Inquiry screen report

Week Cover Report

Overview: This screen is used to generate the week cover report.

Figure 250 week cover report screen

CORE Back Office

Figure 251 week cover report screen report

Supplier Stock Status Report

Overview: This shows stock status supplier wise.

Figure 252 Supplier Stock Status Report screen

Figure 253 Supplier Stock Status Report

Fast Moving

Overview: This screen is used to generate a fast moving report for stocks that have high movement in stocks.

CORE Back Office

Figure 254 Fast Moving report screen

Figure 255 Fast Moving report

Slow Moving

Overview: This screen is used to generate a slow moving listing report for stocks that are not moving much in stocks.

Figure 256 Slow Moving Report screen

CORE Back Office

Figure 257 Slow Moving Report

Reorder Checklist

Overview: This screen is used to generate a reorder checklist report for items with reorder level set for auto goods

receipt.

Figure 258 Reorder Checklist screen

CORE Back Office

Figure 259 Reorder Checklist report

Profitability

Overview: This screen is used to generate report for Profitability.

Figure 260 Profitability report screen

Figure 261 Profitability report inclusive

CORE Back Office

Figure 262 Profitability report exclusive

Figure 263 Profitability report detailed

Stock Valuation

Overview: This screen is used to generate the stock valuation reports.

CORE Back Office

Figure 264 Stock Valuation screen

Figure 265 Stock Valuation Departmental Analysis report

Figure 266 Stock valuation list report

CORE Back Office

Figure 267Stock valuation list detailed report

Stock Adjusment Report

Overview: This screen is used to generate report of stock adjustments done.

Figure 268 Stock Adjustment Report screen

Figure 269 Stock Adjustment Report

CORE Back Office

Fashion Items Report

Overview: This screen is used to generate report for Fashion items.

Figure 270 Fashion Items Report screen

Figure 271 Fashion Items Report

Fashion Items Sales Stock Report

Overview: This screen is used to generate report of fashion items stock and Sales.

CORE Back Office

Figure 272 Fashion Items Sales Stock Report screen

Fashion Items Sales Report

Overview: This screen is used to generate report of Fashion items Sales.

CORE Back Office

Figure 273 Fashion Items Sales Report screen

Negative Quantity Approval Report

Overview: This screen is used to generate a report of Negative Quantity Approval.

CORE Back Office

Figure 274 Negative Quantity Approval Report screen

Figure 275 Negative Quantity Approval Report

Discounts Report

Overview: This screen is used to generate Discounts Report.

CORE Back Office

Figure 276 Discounts Report screen

Sales Man Report

Overview: This screen is used to generate a sales man report.

Figure 277 Sales Man Report screen

Figure 278 Sales Man Report

CORE Back Office

Labels

Thermal Labels

Overview: This screen is used to print Thermal Labels. see Label Administration

Figure 279 Print Thermal Labels screen

To Print

1. Make sure label printer is connected and configured correctly. 2. Select Label Name. see Label Administration 3. Select Product in Product Code Field using F1/F2 keys. 4. Key in the number of labels. 5. Click on Print. 6. Cancel will reset the screen. 7. Exit will close the screen.

Shelf Labels

Overview: This screen is used to Print shelf labels.

CORE Back Office

Figure 280 Print Shelf Labels screen

To Print

1. Make sure printer is configured and connected. 2. Enter criteria for labels to print in the provided filter fields. 3. Print. 4. Exit will close the screen.

Repack Lables

Overview: This screen is used to print repack labels.

Figure 281 Print repack labels screen

CORE Back Office

To Print 1. Select repacked product in product code field using F1/F2 keys. 2. Key in number of labels. 3. Set the Weight and dates fields. 4. Print. 5. Exit will close the screen.

Day Operations

End Day

Overview: As the name suggests, this provides functionality to perform closure of a business date. This process is very important as this date is used throughout the application as the business date for various entries.

Figure 282 End Day Screen

To perform End Of Day.

1. Ensure all tills have done their Zed procedure which is the POS equivalent of business period closure. This ensures POS data will fall in the current business date before setting a new business date. Carry out any pending transactions for the current business date.

2. The screen will show you the BIOS Date which is the PC date, the previous Business Date refers to the business date that is being ended and finally you can enter the Current Business Date which is the business date being opened.

3. Click on Save to set the business date. You have to restart back office and POS for the new business date to reflect.


Auto GRN

Overview: This screen allows you to set a date range and perform an Auto GRN (automatic goods receipt) for transactions posted within that date for goods that have been set to allow Auto GRN (See product master)

Figure 283 Auto GRN screen

To perform Auto GRN

1. Select a date range.

CORE Back Office

2. Click on Save. You will get a success message. 3. Exit will close the screen.

Update POS Masters

Overview: This may appear as "Update POS"/"Update POS Masters" in the navigation menu. It has no screen, the button simply raises a command to the tills informing the tills of available master updates and the tills will respond and fetch the updates. The setting has to be made for tills to pick master updates automatically for this to work. This allows keeping all tills updated without going to each till and triggering an update. Masters updates include changes in prices, new stock items etc.

Figure 284 Day Operations menu

To Update POS 1. Simply click on the Update POS button and the system will send the command and give a

success message.

Figure 285 Update POS success message

Refresh Stocks

Overview: This will appear in the navigation menu. It has no screen, the button simply raises a command to reconcile the stock quantities to get the correct current stock after considering all inventory transactions.

CORE Back Office

Figure 286 Day Operations menu

To Refresh Stocks

1. Simply click on the button and the system will update stocks and give a success message after this is done.

Figure 287 Stock Update success message

Price Setup

Sell Prices

Overview: This screen allows you to update product prices in the various branches.

CORE Back Office

Figure 288 Sell Prices screen.

To Update Selling Prices

1. Click on New. 2. Type in or select Product Code by use of F1/F2 keys. 3. Typing in New S.P field value or the Markup % value will update all branches with this values. 4. If you need to set individual branch selling price, type in the values directly in the cells of columns

for Markup % or New S.P. 5. Save will update the selling prices. 6. Cancel will reset the screen and discard unsaved updates. 7. Exit will close the screen.

Cost Prices

Overview: This screen allows you to update cost prices across the branches.

CORE Back Office

Figure 289 Cost Prices screen

To update Cost Price

1. Click on New. 2. Filling in New C.P value will update the value across all branches. 3. You can fill in individual branch values directly in the cell of New C.P column. 4. Save will update the Cost Prices. 5. Cancel will reset the screen and discard any unsaved CP updates. 6. Exit will close the screen.

Selling Price Update

Overview: This screen allows you to update pending selling price updates from changed cost price while performing a Goods Receipt. See Update Selling Price pop up

Figure 290 Selling Price update screen

To Update Selling Price 1. The screen will have a preview of the Current Cost Price, Current Margin, current selling price

and the New selling price to update. Click on Apply column for all the products you wish to approve selling price update.

2. Save will Update the New Selling Price.

CORE Back Office

3. Delete will discard all the ticked pending price updates. 4. Cancel will reset the screen. 5. Exit will close the screen.

Style Wise Price Change

Overview: This screen simplifies updating selling prices for all child items of a parent fashion item.

Figure 291 Stylewise price update screen

To carry out Style Wise Price Change

1. Click on New 2. To update all products in the selected style code, type in the New S.P and Tab. The selling price

will reflect on all products. 3. To Update selling price for an individual item, click on the cell in the New S.P column and edit

the value directly. 4. Save will update selling prices edited. 5. Cancel will reset the screen. 6. Exit will close the screen.

Quantity Based S.P.

Overview: This screen allows you to set a discounted selling price for various quantity slabs (range)

CORE Back Office

Figure 292 Quantity based price setup screen

To define Quantity Based Selling Price

1. Click on New. 2. Select a product in product code field using F1/F2 keys. 3. Select the branch that this quantity based selling price will apply. 4. Set a minimum quantity in "From Qty" field and a max quantity in "To Qty" field (zero meaning

value for infinite quantity). 5. Provide the discount to apply for the quantity range and click on plus button to add to the list of

slabs. Minus button will reset the quantity slab fields. 6. To add additional slabs, continue from step 4 to 5. System will have automatically set the next

value in "from Qty" field but you can edit so long as its a higher number than the already added slabs.

7. To edit an added slab, double click on the row and it will flow back to entry fields for editing and re-adding or you can discard the data by clicking on minus button

8. Save will save the entries. 9. Cancel will reset the screen and discard unsaved entries. 10. Exit will close the screen.

To recall and view Quantity Based Selling Price 1. Fill in the Product Code by use of F1/F2 keys. 2. Fill in the branch code by use of F1/F2 keys. Tab to view the slabs.

To recall and Edit Quantity Based Selling Price 1. Click on New. 2. Fill in the Product Code by use of F1/F2 keys. 3. Fill in the branch code by use of F1/F2 keys. Tab to view the slabs. 4. You can double click on the row to edit the quantity range/slabs and the discounts the add (plus

button) 5. Click on save to save edited data. 6. Cancel will reset the screen and discard unsaved edits. 7. Exit will close the screen.

CORE Back Office

Change Report

Overview: This screen will generate a report of price changes be it cost price or selling price based on selected criteria/filters.

Figure 293 Price change report screen

Figure 294 Price change cost report

Figure 295 Price change selling price report

Cyclic Counts

Overview: This is all about stock take procedures and is basically functionalities to capture stock counts. Stock taking in CORE will involve the following.

Freeze Stocks

Random Entry

Stock Inquiry

CORE Back Office

Update Stocks

Freeze Stocks

Overview: This screen allows you to select stocks you are to count.

Figure 296 Freeze stocks screen

To Freeze Stocks

1. Select options:

Partial: Count partial products/goods in your inventory.

Full: Count everything in you inventory.

Stock Take Range: Criteria of range of partial stock take which can be product range, direct product group range, product department range or supplier range.

2. Based on the Stock Take Range, select the range from and to using F1/F2 keys to select the

respective criteria. Click on plus button to add selected range. Minus button will reset range fields.

3. To edit an already "added" range, double click on the row and it will flow back to entry fields for editing.

4. Click on save to save the freeze stocks data. 5. Cancel will reset the screen and discard unsaved range data. 6. Rollback will undo the current stock take and if need be, you have to start a new stock take

routine from step 1. 7. Exit will close the screen.

Random Entry

Overview: This screen is where you will key in your stock take count data.

CORE Back Office

Figure 297 Random entry screen

To perform Random Entry

1. Click on New. 2. Fill in Sheet No which is a reference to a stock count sheet. Sometimes you may count stocks

more than one person and in different sections of the store though same item may appear in different shelfs/storage. It's common that you will have a physical stock sheet which is a list of the items you are counting and their respective quantity filled in.

3. Select a product in product code field using F1/F2 keys. Key in the quantity counted and click on plus to add the entry to a build up list below. Minus will clear your product data entries.

4. Repeat steps 3 and 4 for additional products entries. 5. To edit an item already in the build up list, double click on the row and the item will flow back up

to the product entry fields for editing. You can edit quantity and re-add the item or you may want to discard the item altogether by clicking on minus button to clear entries.

6. Once done keying in the items, click on save to save the entries. 7. Cancel will reset the screen and discard unsaved entries. 8. Exit will close the screen.

Stock Inquiry

Overview: This screen allows you to inquire the quantity of a product before confirming and updating this quantity in the system. The value of quantity is the value that was keyed in in Random Entry as the counted quantity in the respective sheet number.

CORE Back Office

Figure 298 Stock Inquiry screen

To Run Stock Inquiry

1. Select Product in product code field by use of F1/F2 keys and tab to view data if available. Items not yet counted will not have data to show.

2. The data is shown sheet-wise and you can confirm this against the physical count sheet. 3. Refresh will update values if updated data has been keyed in. 4. Exit will close the screen.

Update Stocks

Overview: This screen is the final step of stock take procedures. This is where you will update the stocks and this becomes the system quantities as at that time of update.

Figure 299 Update Stock screen

To Update Stock

1. Select option for update stocks not counted to ZERO. This means that the system will update stock items quantity to zero for stock items not keyed in while doing random entry, should you select Yes option.

2. Click on Update to update the stocks quantity as per entries made and as per the option selected in step 1 above for non counted stocks. You will get a confirmation message. Click on yes to update and no to abort.

CORE Back Office

Figure 300 Update stock screen confirmation message


Cyclic Reports

Stock Take Sheet

Overview: This is a screen to print out the stock take sheet which is a list of items you have selected to count with a blank quantity column for you to fill in manually while counting.

Figure 301 Print Stock Take sheet screen

Figure 302 Stock Take Sheet print out

Stock Not Counted

Overview: This screen is for generating report for items not yet counted in current ongoing stock take.

CORE Back Office

Figure 303 Print Stock Not Counted screen

The filters are:

All: All non counted items.

Zero: Non Counted items with a zero quantity in system.

Positive: Non Counted items with a positive quantity in the system.

Negative: Non Counted items with a negative quantity in the system.

Figure 304 Stock Not Counted print out

Stock Take Entry List

Overview: This screen is used to generate report for counted items and their respective count quantities.

Figure 305 Print Stock Take Entry List screen

CORE Back Office

Figure 306 Stock Take Entry List print out

Stock Take Report

Overview: This screen is the output report at the end of stock take.

Figure 307 Print Stock Take Report screen

Special Filters:

Current: Print Current ongoing stock Take

Previous: Print previous stock takes. For this option you have to provide a Stock Take Number.

Stock Take Number: Number for printing previous stock take option.

Print All: Print all stock items

Variance Item: Print stock Items with a variance in stock counted and actual system quantity.

Positive: Print stock items with a positive quantity.

CORE Back Office

Negative: Print stock items with a Negative stock quantity.

Figure 308 Stock Take Report

Cashier's Function

Ammend POS Receipt Payment

Overview: This screen allows you to amend the payment type of a Bill posted in POS before the POS does Zed (Closes period). This can be used to fix erroneous payment entries.

Figure 309 Ammend POS Receipt Payment screen

To Amend a Bill

1. Key in the Till Number where the bill was posted. 2. Key in the Bill Number. 3. Click on Save and you will get a pop up screen to make the amendment.

CORE Back Office

Figure 310 Pos amendment pop up screen on save

4. You can clear current Payment value and set different values e.g. you can change value from cash payment to a credit card payment.

5. Once Done click on Accept to save the amended payments. 6. Cancel will reset the screen and discard unsaved entries. 7. Exit will close the screen.

Cancel Receipt

Overview: This screen is used to cancel bills posted in POS before the POS performs Zed.

CORE Back Office

Figure 311 Cancel receipt screen

To Cancel Receipt.

1. Select the Till Number where the Bill was posted. 2. Select the Bill Number. 3. Key in a reason for canceling the bill. 4. Click on Save to finish the cancel procedure. 5. Cancel will reset the screen and discard unsaved entries. 6. Exit will close the screen.

Till Position

Overview: This screen displays the current sales position for all tills in the branch.

Figure 312 Till position

Bill Re-Print

Bill Re-Print Overview: This screen is used to re-print POS receipts.

CORE Back Office

Figure 313 Bill re-print screen

Filters Explained

Customer Copy: Will print only customer relevant data.

Full Bill: Will print all details including details that don't normally print on a customer’s receipt. This is mainly for internal use.

Current: Re-Print a bill currently posted on the till before Zed.

Previous: Re-Print older receipts no longer in Till but uploaded to server after Zed.

Thermal: Will print format of thermal receipt printer.

Normal: Will print a larger printer format like A4.

Bill Number: Bill to re-print

Till Number: Till where bill was posted.

Run Date. Business Date when bill was posted.

To Reprint 1. Select the appropriate filters as explained above. 2. Click on Print to get the print out preview. 3. For thermal a pop up will show with the bill sample. Click on print to send to printer or exit to

abort. For Normal, find the printer icon on the previewed report and send to printer. 4. Cancel will reset the screen. 5. Exit will close the screen.

CORE Back Office

Figure 314 bill re-print Thermal Print Preview

Figure 315 bill re-print Normal Print Preview

Cancels History

Overview: This screen allows you to preview report for canceled receipts.

Figure 316 Print Cancels History screen

CORE Back Office

Figure 317 Print Cancels History printout

Void/Refund History

Overview: This screen is used to generate a history report for Voids and Refunds.

Figure 318 Print Void/Refund History screen

Figure 319 Void/Refund History report

Cashier Collection

Overview: This screen is used to make collections from cashiers when they finish their "Shift" but POS still continues being used by the Next Cashier without Zed being performed. To Add Cashier Collections

1. Click on New. 2. Select date of interest. 3. Select Cashier. 4. You can now feed in values into the Pay Amount column for the various listed collections.

CORE Back Office

Figure 320 Cashier Collection screen

5. Click on Save once done. The screen will reset and show the pay amount entry vs the system amount and the Variance if any.

CORE Back Office

Figure 321 Cashier Collection with sample entries

6. If you are satisfied with the output, you can click on reconcile after which you will not be able to

make any future changes to the particular date's collections. 7. Print will print out a Collections report for the cashier and date selected. 8. Cancel will reset the screen. 9. Exit will close the screen.

Figure 322 Cashier Collection printout

CORE Back Office

Spot Check

Overview: This screen allows you to see a preview of cashier collections.

Figure 323 Spot Check screen

Figure 324 Spot Check Printout

CORE Back Office

Admin Functions

Settings

Till Administration

Overview: This screen allows you to setup POS tills.

Figure 325 Till Administration screen

To add a Till

1. Click on new and fill in the fields:

Till No: Till Number assigned.

Machine Name: Name of PC.

SQL Server Name: This is the central database server.

SQL Server Database: Central server database name.

MSDE Instance: Local till database server instance.

MSDE Database: Local database name.

MSDE User Name: Local database server user name.

MSDE Password: Local database server user password.

Screen Type: NORMAL or TOUCH screen setting.

Login Mode: method used to login to the till.

Cash Drawer Status: Cash drawer availability setting.

Display Status: Display pole availability.

Display Mode: Display pole model.

Display Port: Port for display port.

Printer Status: Printer availability setting.

Printer Mode: Printer Model.

Printer Port: Port for the printer.

Till/Thermal: Further printer modes.

Interface Type: Connection port type.

Sale Type: Type of Till in terms of transactions.

SDC Status

CORE Back Office

SDC Port

Branch Code

Item type.

2. Click on Save to save new till. 3. Cancel will reset the screen. 4. Exit will close the screen.

Map Keys

Overview: This screen allows you to set shortcuts to some common POS functionalities.

Figure 326 Map Keys screen

To Map Keys

1. Select the command on the command list. 2. Current short cut will show in the Current Keys field. Click on Press New Shortcut Key and press

the short cut to set. 3. Save to finish mapping keys. 4. Exit will close the screen.

Label Administration

Overview: This screen is for designing labels which can be shelf price labels.

CORE Back Office

Figure 327 Label Administration screen

Shortcut Mapping

Quick Shortcut(s)

Overview: This screen allows you to set a shortcut for selected functionalities

Figure 328 Quick Shortcut mapping screen

To assign Quick Shortcut(s)

1. Select a "Shortcut To" which is the functionality to set shortcut to by pressing F1/F2 keys to view and select available functionalities.

2. Click In cell of column "Shortcut Value" and press the shortcut e.g. "Ctrl + S”, actually press control button and S button at the same time and system will capture the shortcut value for you.

3. Continue steps 1 and 2 for additional short cuts.

CORE Back Office

4. Save and Exit will save your entries. 5. Cancel exit will discard entries and close the screen.

Menu Shortcut(s)

Overview: This screen allows you to set a shortcut to selected Navigation Menu items.

Figure 329 Menu Shortcut(s) screen

To Assign Menu Short Cut

1. Place cursor in cell of the menu item you want to assign shortcut and press the key combinations for the shortcut. System will pick this as the shortcut value. Repeat this for more shortcut on other menu items.

2. Save Exit will save the entries. 3. Cancel exit will discard entries and close the screen.

Bill Message

Overview: This screen allows you to set the bill last line message.

CORE Back Office

Figure 330 Bill Message screen

To Set the Last Line Bill Message

1. Type in the last bill message and click on save. 2. Cancel will reset the screen. 3. Exit will close the screen.

User Responsibilities

Group Master\Responsibilities

Overview: This screen allows you to create and manage group rights.

Figure 331 Group Master\Responsibilities screen

To Create a new group

1. Click on New. 2. Select Branch Name using F1/F2. 3. Type in a Group Name. 4. Click on Active. 5. Click on Save.

To Edit a Group and Assign Rights

1. Select a branch to assign the rights to using F1/F2 keys. 2. Select a Group to assign rights to using F1/F2 keys.

CORE Back Office

3. Select a Module to assign rights to. 4. Search allows you to search for rights to assign. Options are Wildcard search, Left Search and

Right Search. 5. You can tick Assign All Rights to assign all rights with default values or you can scroll down the

rights ticking each right to assign. 6. Click on save once done assigning rights.

Figure 332 Group Master\Responsibilities screen with sample entries

User Master

Overview: This screen is used to add system users.

Figure 333 User master screen

To Add a User

1. Click on New. 2. Key in a user name. 3. Key in the Full Name. 4. Key in password. 5. Select a Group Name where the user belongs by use of F1/F2 keys. Note that this group grants

the user the rights to the system as defined for the group. See Group Master\Responsibilities.

CORE Back Office

6. Set the user Active or In-Active status. 7. Click on Save.

To Edit a User 1. Click on User Name field and select a user using F1/F2 keys. Tab to view user details. 2. You can edit password, Group and Active status of the user.

User Bio Enroll (Hampster)

Overview: This screen is used to enroll users fingers for Biometric login option using hampster devices.

Figure 334 User Bio Enroll (Hampster)

To Enroll

1. Select a user in top most field using F1/F2 keys. 2. Click on Enroll and you will get prompts to place finger 3. Exit will close the screen.

To Verify Enrollment 1. Select a user in top most field using F1/F2 keys. 2. Click on Verify and place enrolled finger for the user. 3. You will get a message if user is identified. 4. Exit will close the screen.

User Bio Enroll (Persona)

Overview: This screen is used to enroll users fingers for Biometric login option using digital persona devices.

CORE Back Office

Figure 335 User Bio Enroll (Persona)

To Enroll

1. Select a user in the topmost field using F1/F2 keys. 2. Click on Enroll 3. Exit will close the screen

Application

Log Out

Overview: This will log you out and take you back to log In screen.

Change Location

Overview: This allows you to switch to another branch without having to exit or log out from the application.

Figure 336 Change Location screen

To Change Location

1. Once you click on change location you will get a screen listing all available locations. Just double click on any location you wish to change to.

CORE Back Office

Exit

Overview: This will exit core back office.

List of Figures

Figure 1 Search Control .................................................................................................................................. 7 Figure 2 Search Control Pop Screen on pressing F1/F2 keys ........................................................................ 7 Figure 3 Search control filtering on keying in search text ............................................................................... 7 Figure 4 Mandatory Field................................................................................................................................. 7 Figure 5 Core Back Office Short Cut ............................................................................................................... 8 Figure 6 Core Login Screen ............................................................................................................................ 8 Figure 7 CORE Manual Login ......................................................................................................................... 9 Figure 8 CORE Biometric Login ...................................................................................................................... 9 Figure 9 CORE Menu Screen ....................................................................................................................... 10 Figure 10 Company Master Screen .............................................................................................................. 10 Figure 11 Branch Master Screen .................................................................................................................. 12 Figure 12 Product Master Screen ................................................................................................................. 13 Figure 13 GS1 Scan Codes import Screen. .................................................................................................. 15 Figure 14 Product Master with sample Matrix Item data ............................................................................... 15 Figure 15 Product Master with Style Management Tab sample Data ........................................................... 16 Figure 16 Extra Product Information - Sell Prices ......................................................................................... 17 Figure 17 Extra Product Information - Link Product ...................................................................................... 18 Figure 18 Extra Product Information - Scan Codes ...................................................................................... 19 Figure 19 Extra Product Information - Extra Info ........................................................................................... 20 Figure 20 Extra Product Information - Status ................................................................................................ 20 Figure 21 Extra Product Information - Slabs ................................................................................................. 21 Figure 22 Product Inquiry .............................................................................................................................. 22 Figure 23 Scan Code Master ........................................................................................................................ 23 Figure 24 Product Link Master ...................................................................................................................... 24 Figure 25 Reason Master .............................................................................................................................. 25 Figure 26 Discounts Master .......................................................................................................................... 25 Figure 27 Group Master ................................................................................................................................ 27 Figure 28 Department Master ....................................................................................................................... 27 Figure 29 Class Master ................................................................................................................................. 28 Figure 30 Sub-Class Master .......................................................................................................................... 29 Figure 31 Brands Master ............................................................................................................................... 29 Figure 32 Color Master .................................................................................................................................. 30 Figure 33 Size master ................................................................................................................................... 31 Figure 34 Type Master .................................................................................................................................. 31 Figure 35 UOM Master .................................................................................................................................. 32 Figure 36 Dimension 1 Master ...................................................................................................................... 33 Figure 37 Dimension 2 Master ...................................................................................................................... 34 Figure 38 Dimension 3 Master ...................................................................................................................... 34 Figure 39 Dimension 4 Master ...................................................................................................................... 35 Figure 40 VAT Master ................................................................................................................................... 36 Figure 41 VAT Update ................................................................................................................................... 36 Figure 42 Flexible Fields for POS ................................................................................................................. 37 Figure 43 Flexible Fields for Delivery Note ................................................................................................... 38 Figure 44 Flexible Fields Master ................................................................................................................... 39 Figure 45 Flexible Fields for Product ............................................................................................................. 40 Figure 46 Currency Master ............................................................................................................................ 41 Figure 47 Currency Ordering ......................................................................................................................... 42 Figure 48 Credit Card Master ........................................................................................................................ 43 Figure 49 Customer Master ........................................................................................................................... 44 Figure 50 Customer Master - Branch pop up ................................................................................................ 44 Figure 51 Customer Groups Master .............................................................................................................. 45 Figure 52 Customer Group Mapping ............................................................................................................. 45 Figure 53 Product Group Mapping ................................................................................................................ 46 Figure 54 Product Group Mapping - Branch Pop Up .................................................................................... 47

CORE Back Office

Figure 55 Product Group Mapping with sample entries ................................................................................ 47 Figure 56 Product Group mapping with recalled data ................................................................................... 48 Figure 57 Purchase Order screen with sample entries ................................................................................. 49 Figure 58 Blank Purchase Order screen with sample entries ....................................................................... 50 Figure 59 Semi Auto-Order with sample data ............................................................................................... 51 Figure 60 Print LPO ....................................................................................................................................... 52 Figure 61 Local Purchase Order Print Out Sample ....................................................................................... 52 Figure 62 Adhoc Goods Received ................................................................................................................ 53 Figure 63 GRN - Goods Received Note ........................................................................................................ 54 Figure 64 GRN Cost Headers Prompt ........................................................................................................... 54 Figure 65 GRN Cost Headers Pop Up .......................................................................................................... 55 Figure 66 GRN Update Selling Price prompt ............................................................................................... 55 Figure 67 GRN Update Selling Price Pop Up................................................................................................ 56 Figure 68 Goods Received against Purchase Order .................................................................................... 56 Figure 69 GRN against PO Goods Received Note ....................................................................................... 57 Figure 70 Branch Receipts ............................................................................................................................ 58 Figure 71 Branch Receipts quantity entry pop up ......................................................................................... 58 Figure 72 Branch Receipt with sample entries .............................................................................................. 59 Figure 73 Goods Received from Branch print out ......................................................................................... 59 Figure 74 Goods Returned by Customer ...................................................................................................... 60 Figure 75 Goods returned by Customer print out .......................................................................................... 61 Figure 76 Goods Returned By Customer - Credit Note ................................................................................ 61 Figure 77 Returns Against Invoice ................................................................................................................ 62 Figure 78 Return Against Invoice Quantity entry pop up .............................................................................. 62 Figure 79 Return Against Invoice with entries ............................................................................................... 63 Figure 80 Goods Returned by Customer (Against Invoice) Print out ............................................................ 63 Figure 81 Goods Returned Against Invoice - Credit Note ............................................................................. 64 Figure 82 Goods Issue to Customer ............................................................................................................. 64 Figure 83 Goods Issue Note print out ........................................................................................................... 65 Figure 84 Goods Issue to customer Invoice print out .................................................................................... 65 Figure 85 Issue to customer against quotation ............................................................................................. 66 Figure 86 Goods issued to customer against quotation quantity entry pop up ............................................. 67 Figure 87 Goods issued to customer against quotation with sample entries ................................................ 67 Figure 88 Goods issued against quotation - Goods Issue Note print out ..................................................... 68 Figure 89 Goods Issue against quotation Invoice print out ........................................................................... 68 Figure 90 Goods Issue to Branch .................................................................................................................. 69 Figure 91 Goods Issued to branch print out .................................................................................................. 69 Figure 92 Inter Branch Transfer sample entry .............................................................................................. 70 Figure 93 Inter Branch Transfer issued quantity distribution pop up ............................................................ 70 Figure 94 Inter Branch Transfer with filled data ............................................................................................ 71 Figure 95 Inter Branch Transfer Print out ...................................................................................................... 71 Figure 96 Inter Branch Transfer branch-wise ................................................................................................ 72 Figure 97 Inter Branch Transfer Branch wise print out ................................................................................. 72 Figure 98 Return to Vendor ........................................................................................................................... 73 Figure 99 Goods Returned Note ................................................................................................................... 74 Figure 100 Miscellaneous Receipt ................................................................................................................ 74 Figure 101 Miscellaneous Receipt Print out .................................................................................................. 75 Figure 102 Miscellaneous Issue .................................................................................................................... 75 Figure 103 Miscellaneous Issue print out ...................................................................................................... 76 Figure 104 Quotation ..................................................................................................................................... 76 Figure 105 Quotation print out ....................................................................................................................... 77 Figure 106 Decomposition ............................................................................................................................ 78 Figure 107 Generate Invoice ......................................................................................................................... 79 Figure 108 Invoice Print Out .......................................................................................................................... 79 Figure 109 Generate Credit Note .................................................................................................................. 80 Figure 110 Credit Note Print Out ................................................................................................................... 80 Figure 111 Post Invoice/Debit Note ............................................................................................................... 81 Figure 112 Post Credit Note .......................................................................................................................... 82 Figure 113 Sales Receipt .............................................................................................................................. 83 Figure 114 Sales receipt print out ................................................................................................................. 83 Figure 115 Payment Allocations .................................................................................................................... 84 Figure 116 Payment Allocations preview ...................................................................................................... 85

CORE Back Office

Figure 117 Payment Allocations fully allocated preview ............................................................................... 86 Figure 118 Delete allocation .......................................................................................................................... 87 Figure 119 Delete Allocation preview ............................................................................................................ 88 Figure 120 Delete allocation finalised preview .............................................................................................. 89 Figure 121 Debtor Listing screen .................................................................................................................. 90 Figure 122 List of outstanding invoices print out ........................................................................................... 90 Figure 123 Debtor's Balance listing print out ................................................................................................. 90 Figure 124 Credit Note List screen ................................................................................................................ 91 Figure 125 Credit Note Listing Vat wise print out .......................................................................................... 91 Figure 126 credit note listing customer-wise print out ................................................................................... 91 Figure 127 Receipt list screen ....................................................................................................................... 92 Figure 128 Receipt Listing print out ............................................................................................................... 92 Figure 129 Deleted receipt listing print out .................................................................................................... 92 Figure 130 Sales Journal screen ................................................................................................................... 93 Figure 131 Sales Journal report print out ...................................................................................................... 93 Figure 132 Sales product Analysis print out .................................................................................................. 93 Figure 133 Sales customer analysis print out ............................................................................................... 94 Figure 134 Sales VAT Analysis print out ....................................................................................................... 94 Figure 135 Statement screen ........................................................................................................................ 94 Figure 136 Customer Statement of account print out ................................................................................... 95 Figure 137 Aged Analysis ............................................................................................................................. 95 Figure 138 Aged analysis print out ................................................................................................................ 95 Figure 139 Zed History screen ...................................................................................................................... 96 Figure 140 Total Zed History print out ........................................................................................................... 96 Figure 141 Zed history print out .................................................................................................................... 97 Figure 142 Zed history report Page 1 print out ............................................................................................. 98 Figure 143 Hourly Customer Count ............................................................................................................... 99 Figure 144 Hourly Customer count report ..................................................................................................... 99 Figure 145 Current till listing preview .......................................................................................................... 100 Figure 146 Cheque Sales Listing screen .................................................................................................... 100 Figure 147 Cheque Sales Listing report ...................................................................................................... 100 Figure 148 Credit Card Sales Listing screen............................................................................................... 101 Figure 149 Credit Card Sales Listing detailed Report ................................................................................. 101 Figure 150 Credit Card Sales Listing summary report ................................................................................ 101 Figure 151 Float, Petty Cash and Cash pick up report screen ................................................................... 102 Figure 152 Petty Cash, float and cash pickups detail report ....................................................................... 102 Figure 153 Deleted Held listing report screen ............................................................................................. 103 Figure 154 Deleted Held listing report ......................................................................................................... 103 Figure 155 Till Receipt Listing screen ......................................................................................................... 103 Figure 156 Till Receipt Listing report ........................................................................................................... 104 Figure 157 Till receipt listing cancelled report ............................................................................................. 104 Figure 158 Till receipt listing conditional screen ......................................................................................... 105 Figure 159 Till receipt listing conditional detailed report ............................................................................. 105 Figure 160 Till receipt listing conditional summary report ........................................................................... 106 Figure 161 Credit Note Report Screen ........................................................................................................ 106 Figure 162 Credit Note issued listing report ................................................................................................ 107 Figure 163 Credit Note Cashed listing report .............................................................................................. 107 Figure 164 Credit Note not cashed listing report. ........................................................................................ 107 Figure 165 Product Scanned/KeyIn report .................................................................................................. 108 Figure 166 Product Scanned/KeyIn report .................................................................................................. 108 Figure 167 Cash Account pay list report screen ......................................................................................... 109 Figure 168 Cash Account pay list report ..................................................................................................... 109 Figure 169 Deposit List screen .................................................................................................................... 110 Figure 170 Deposit Listing report ............................................................................................................... 110 Figure 171 Loyalty Sales Report Screen..................................................................................................... 110 Figure 172 Loyalty Sales report .................................................................................................................. 111 Figure 173 Mobile Sales Listing screen ...................................................................................................... 111 Figure 174 Mobile Sales Listing report ........................................................................................................ 112 Figure 175 Product list screen ..................................................................................................................... 113 Figure 176 Product List screen - isolated item selection ............................................................................. 114 Figure 177 Product List screen - Matrix item filters option .......................................................................... 115 Figure 178 Product listing report With Stock Option ................................................................................... 115

CORE Back Office

Figure 179 Product listing report Without Stock Option .............................................................................. 116 Figure 180 Price List report screen ............................................................................................................. 116 Figure 181 Price List report screen isolated item selection ......................................................................... 117 Figure 182 Price List report screen matrix item filters option ...................................................................... 118 Figure 183 Price List report ......................................................................................................................... 118 Figure 184 Price change authorization report ............................................................................................ 118 Figure 185 Supplier List screen ................................................................................................................... 119 Figure 186 Supplier List screen isolated selection option ........................................................................... 119 Figure 187 Supplier Listing report Without Department-wise option ........................................................... 120 Figure 188 Supplier Listing report With Department-wise option ................................................................ 120 Figure 189 Customer list report screen ....................................................................................................... 121 Figure 190 Customer list report ................................................................................................................... 121 Figure 191 Other Master List report screen ................................................................................................ 122 Figure 192 Class Listing report ................................................................................................................... 122 Figure 193 Sub Class Listing report ............................................................................................................ 122 Figure 194 Department Listing Report ........................................................................................................ 123 Figure 195 Linked Product Listing report .................................................................................................... 123 Figure 196 Scan code Listing Report .......................................................................................................... 123 Figure 197 Vat Listing Report ...................................................................................................................... 124 Figure 198 Currency Listing Report ............................................................................................................ 124 Figure 199 Transaction Listing Reports screen .......................................................................................... 125 Figure 200 Goods Issue Transaction Checklist report ................................................................................ 125 Figure 201 Goods Received Listing report .................................................................................................. 126 Figure 202 Returned To vendor Listing report ............................................................................................ 126 Figure 203 Inter Branch Issues Report ....................................................................................................... 126 Figure 204 Inter Branch Receipts Listing Report ........................................................................................ 127 Figure 205 Customer Return Listing Report ............................................................................................... 127 Figure 206 Branch Receipts Listing Report................................................................................................. 127 Figure 207 Goods Issued To Branch Listing report .................................................................................... 128 Figure 208 Quotation Listing Report ........................................................................................................... 128 Figure 209 Issues/Quotations Report screen .............................................................................................. 128 Figure 210 Delivery List report .................................................................................................................... 129 Figure 211 Serial Tracking report ................................................................................................................ 129 Figure 212 Serial Tracking Report .............................................................................................................. 129 Figure 213 Expiry Ageing screen ................................................................................................................ 130 Figure 214 Expiry Ageing report .................................................................................................................. 130 Figure 215 Expiry Listing Screen ................................................................................................................ 131 Figure 216 Expiry Listing Report showing the Expiry Information breakdown. ........................................... 131 Figure 217 Lot Products Listing Report screen ........................................................................................... 132 Figure 218 Lot Products Listing Report screen isolated item selection option .......................................... 133 Figure 219 Lot products listing report With Stocks option checked ............................................................ 133 Figure 220 Lot products listing report With Stocks option not checked ...................................................... 134 Figure 221 Dails Sales Report screen ......................................................................................................... 134 Figure 222 Dails Sales Report .................................................................................................................... 134 Figure 223 Goods Sales report screen ....................................................................................................... 135 Figure 224 Goods Sales report screen isolated item selection option ....................................................... 136 Figure 225 Goods Sales report detailed..................................................................................................... 136 Figure 226 Goods Sales report summary ................................................................................................... 136 Figure 227 Product Sales VAT Listing screen ............................................................................................ 137 Figure 228 Product Sales VAT Listing screen isolated item selction option .............................................. 138 Figure 229 Product Sales VAT Listing detailed report ................................................................................ 138 Figure 230 Product Sales VAT Listing summary report .............................................................................. 138 Figure 231 Summary Sales VAT Analysis .................................................................................................. 139 Figure 232 POS Sales VAT Analysis screen .............................................................................................. 139 Figure 233 POS sales VAT Analysis report ................................................................................................ 139 Figure 234 Department Sales Report Screen ............................................................................................. 140 Figure 235 Department Sales Report .......................................................................................................... 140 Figure 236 Flexible Sales Report screen .................................................................................................... 141 Figure 237 Supplier Sales Report Screen ................................................................................................... 141 Figure 238 Supplier Sales Report .............................................................................................................. 142 Figure 239 Goods Received\Returned Report Screen ............................................................................... 142 Figure 240 Detailed Goods Returned/Received Report .............................................................................. 143

CORE Back Office

Figure 241 Summary Goods Returned/Received report ............................................................................. 143 Figure 242 Print GRN .................................................................................................................................. 143 Figure 243 Goods Received Note report ..................................................................................................... 144 Figure 244 Stock Card report screen .......................................................................................................... 144 Figure 245 Stock Card report ..................................................................................................................... 145 Figure 246 Closing stock report screen ....................................................................................................... 145 Figure 247 Closing stock report .................................................................................................................. 145 Figure 248 Departmental Stock Status Inquiry screen ................................................................................ 146 Figure 249 Departmental Stock Status Inquiry screen report ..................................................................... 146 Figure 250 week cover report screen .......................................................................................................... 146 Figure 251 week cover report screen report ............................................................................................... 147 Figure 252 Supplier Stock Status Report screen ........................................................................................ 147 Figure 253 Supplier Stock Status Report .................................................................................................... 147 Figure 254 Fast Moving report screen ........................................................................................................ 148 Figure 255 Fast Moving report .................................................................................................................... 148 Figure 256 Slow Moving Report screen ...................................................................................................... 148 Figure 257 Slow Moving Report .................................................................................................................. 149 Figure 258 Reorder Checklist screen .......................................................................................................... 149 Figure 259 Reorder Checklist report ........................................................................................................... 150 Figure 260 Profitability report screen .......................................................................................................... 150 Figure 261 Profitability report inclusive ....................................................................................................... 150 Figure 262 Profitability report exclusive ...................................................................................................... 151 Figure 263 Profitability report detailed ......................................................................................................... 151 Figure 264 Stock Valuation screen ............................................................................................................. 152 Figure 265 Stock Valuation Departmental Analysis report.......................................................................... 152 Figure 266 Stock valuation list report .......................................................................................................... 152 Figure 267Stock valuation list detailed report ............................................................................................. 153 Figure 268 Stock Adjustment Report screen .............................................................................................. 153 Figure 269 Stock Adjustment Report .......................................................................................................... 153 Figure 270 Fashion Items Report screen .................................................................................................... 154 Figure 271 Fashion Items Report ................................................................................................................ 154 Figure 272 Fashion Items Sales Stock Report screen ................................................................................ 155 Figure 273 Fashion Items Sales Report screen .......................................................................................... 156 Figure 274 Negative Quantity Approval Report screen ............................................................................... 157 Figure 275 Negative Quantity Approval Report ......................................................................................... 157 Figure 276 Discounts Report screen ........................................................................................................... 158 Figure 277 Sales Man Report screen .......................................................................................................... 158 Figure 278 Sales Man Report ..................................................................................................................... 158 Figure 279 Print Thermal Labels screen ..................................................................................................... 159 Figure 280 Print Shelf Labels screen .......................................................................................................... 160 Figure 281 Print repack labels screen ......................................................................................................... 160 Figure 282 End Day Screen ........................................................................................................................ 161 Figure 283 Auto GRN screen ...................................................................................................................... 161 Figure 284 Day Operations menu ............................................................................................................... 162 Figure 285 Update POS success message ................................................................................................ 162 Figure 286 Day Operations menu ............................................................................................................... 163 Figure 287 Stock Update success message ............................................................................................... 163 Figure 288 Sell Prices screen. .................................................................................................................... 164 Figure 289 Cost Prices screen .................................................................................................................... 165 Figure 290 Selling Price update screen ...................................................................................................... 165 Figure 291 Stylewise price update screen .................................................................................................. 166 Figure 292 Quantity based price setup screen ........................................................................................... 167 Figure 293 Price change report screen ....................................................................................................... 168 Figure 294 Price change cost report ........................................................................................................... 168 Figure 295 Price change selling price report ............................................................................................... 168 Figure 296 Freeze stocks screen ................................................................................................................ 169 Figure 297 Random entry screen ................................................................................................................ 170 Figure 298 Stock Inquiry screen .................................................................................................................. 171 Figure 299 Update Stock screen ................................................................................................................. 171 Figure 300 Update stock screen confirmation message ............................................................................. 172 Figure 301 Print Stock Take sheet screen .................................................................................................. 172 Figure 302 Stock Take Sheet print out ........................................................................................................ 172

CORE Back Office

Figure 303 Print Stock Not Counted screen ................................................................................................ 173 Figure 304 Stock Not Counted print out ...................................................................................................... 173 Figure 305 Print Stock Take Entry List screen ............................................................................................ 173 Figure 306 Stock Take Entry List print out .................................................................................................. 174 Figure 307 Print Stock Take Report screen ................................................................................................ 174 Figure 308 Stock Take Report .................................................................................................................... 175 Figure 309 Ammend POS Receipt Payment screen ................................................................................... 175 Figure 310 Pos amendment pop up screen on save .................................................................................. 176 Figure 311 Cancel receipt screen ............................................................................................................... 177 Figure 312 Till position ................................................................................................................................ 177 Figure 313 Bill re-print screen ..................................................................................................................... 178 Figure 314 bill re-print Thermal Print Preview ............................................................................................. 179 Figure 315 bill re-print Normal Print Preview............................................................................................... 179 Figure 316 Print Cancels History screen ..................................................................................................... 179 Figure 317 Print Cancels History printout.................................................................................................... 180 Figure 318 Print Void/Refund History screen .............................................................................................. 180 Figure 319 Void/Refund History report ........................................................................................................ 180 Figure 320 Cashier Collection screen ......................................................................................................... 181 Figure 321 Cashier Collection with sample entries ..................................................................................... 182 Figure 322 Cashier Collection printout ........................................................................................................ 182 Figure 323 Spot Check screen .................................................................................................................... 183 Figure 324 Spot Check Printout .................................................................................................................. 183 Figure 325 Till Administration screen .......................................................................................................... 184 Figure 326 Map Keys screen ...................................................................................................................... 185 Figure 327 Label Administration screen ...................................................................................................... 186 Figure 328 Quick Shortcut mapping screen ................................................................................................ 186 Figure 329 Menu Shortcut(s) screen ........................................................................................................... 187 Figure 330 Bill Message screen .................................................................................................................. 188 Figure 331 Group Master\Responsibilities screen ...................................................................................... 188 Figure 332 Group Master\Responsibilities screen with sample entries ...................................................... 189 Figure 333 User master screen ................................................................................................................... 189 Figure 334 User Bio Enroll (Hampster) ....................................................................................................... 190 Figure 335 User Bio Enroll (Persona) ......................................................................................................... 191 Figure 336 Change Location screen ........................................................................................................... 191

core back office

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