copyright © 2003 online audiovisual catalogers. this resource was archived in june 2008 and may not...

Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE 2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available at this time.

AACR2 Revisions 2002: Chapter 3, Cartographic Materials

An Online Training Presentation from the

Cataloging Policy Committee (CAPC) of the Online Audiovisual

Catalogers, Inc. (OLAC) in cooperation with the Map and

Geography Round Table (MAGERT) of the American

Library Association


Introduction Amendments 2002 to the Anglo-

American cataloguing rules includes a revision of Chapter 3, the chapter for the description of Cartographic Materials.

Changes include the addition of information on how to describe the mathematical elements for electronic cartographic materials.


Introduction This online training presentation was

developed under the sponsorship of the Cataloging Policy Committee of the Online Audiovisual Catalogers to introduce catalogers to the new rules for describing cartographic materials.

The presentation describes all of the changes in the rules and discusses What’s the same What’s different and What this means for cataloging practice


Highlights 1.1C1. General material designation:

new GMD [cartographic material] 3.3A3 is entirely new and describes

ordering of material specific details How to record details of digital

cartographic materials Clarification of “Scale not given,” “Scales

differ,” and “Scale indeterminable” 3.7B8 New section added for detailed

projection and grid information


3.0 Scope

Terminology changes: “Nautical” replaces “navigational.” “Map sections” are now simply

called “Sections.”

(For more information see: Glossary: Changed Terms)


3.1 Title and Statement of Responsibility Area

The minor changes in this section are to correct errors and inconsistencies with other rules.


3.1B3 Title Proper What’s the same:

If the chief source has titles in multiple languages, choose the predominant language as the title proper as instructed in 1.1B8. If the choice is not clear, choose the most comprehensive title.


3.1B3 Title Proper What’s been added:

Record the other titles in a note if considered important (see 3.7B4).

Give the source of the title proper in a note if considered to be important (see 3.7B3).


3.1F2 Statements of Responsibility

Example is corrected:

Old version: Maps of the Mid-west [GMD] / [edited by] D.M. Bagley.

New version: Maps of the Mid-west [GMD] / [compiled by] D.M. Bagley.


3.2 Edition Area

No changes.


3.3 Mathematical and Other Material Specific Details Area

What’s the same: Basic statement of scale and coordinates

and how to determine them What’s different:

Covers type and extent of resource How to record details of cartographic

materials, especially digital cartographic materials

Numbering related to serials Former Area name: Mathematical Data Area


3.3 What’s Different? Clarification on how to deal with maps

of more than one scale Clarification on using “Scale not given” Option to use decimal degrees Option to use closed polygon

coordinates Digital graphic representation Some text is the same, but the rule has

been assigned a different number


3.3A Preliminary Rule 3.3A1 includes additions to punctuation

to accommodate multiple specific details (for example, electronic aspects)

3.3A3 is entirely new and describes ordering of material specific details: Mathematical data (Scale, projection,

coordinates), type and extent of resource (electronic data), digital graphic representation (Raster, vector, or point), then numbering related to serials.


3.3A Example of Order of Scale Data

Scale 1:250,000 ; Mercator proj. (E 1380

—E 1530/S 90—S 290). – Electronic data. – Raster : pixel. – 1966-


3.3B Statement of Scale 3.3B1: If no scale can be

determined by finding the representative fraction on the piece or an outside source, converting a verbal scale statement on the piece or an outside source, or comparing to a bar graph or grid on the piece, use

“Scale not given”


3.3B1 Option Estimating the scale by comparing

the cartographic material to one of known scale is now an option instead of a requirement.

If unable to determine scale using this method, use “Scale indeterminable.”

LC will not apply this option.


3.3B1 Scale on Electronic Materials

For electronic cartographic materials, give the scale if the resource has a scale statement or if there is a scale statement as part of the title proper or other title information.

If not, state “Scale not given”


3.3B4 Differing Scales If the main maps in a cartographic item have

different scales, state “Scales differ” (Do not use “Scales vary”)

Option, part (a): if either the projection or the coordinates, or both, are also different, give a separate scale statement for each main cartographic item. LCRI: if there are two scales, give each. If there

are more than two, use “Scales differ” Example:

Scale 1:50,000 (W 94042’—W 93000’/N 49000’—N48031’). – Scale 1:250,000 (W 94043’—W 92000’/N 49000’—N 48013’)


3.3B4 Differing Scales (Continued)

Option, part (b): if the item has two or more scales and the projection and coordinates are the same, give the scales in one scale statement. IF there is more than one title give the scales in the same order as the titles. If there is only a collective title give the largest scale first LC will NOT apply this option


3.3B5 Not Drawn to Scale

If the item is not drawn to scale, state: Not drawn to scale.

Do NOT estimate a scale in this case.


3.3B6 Nonlinear Scales

If you have cartographic material with a nonlinear scale (for example, a star map), give the statement of scale only if the information appears on the item. If no scale statement is found, state “Scale not given.” What’s different – instructions for “scale

not given” made explicit


3.3B7 3D Materials Give the vertical scale after the

horizontal scale if the information can be determined. What’s different: this rule now

includes two-dimensional representations of three-dimensional items


3.3C Statement of Projection 3.3C2 Option for giving phrases

associated with the projection statement to show a meridian statement: Transverse Mercator proj., central meridian

35013’30”E Information about ellipsoids may be

given in a note (3.7B8) LC will apply this option


3.3D Statement of Coordinates and Equinox Option added to record coordinates in

decimal degrees Use N, S, E, W – not pluses and minuses

– to indicate direction from Greenwich and Equator

LC will apply this option Example:

(W 95.150—W 74.350/N 56.850—N 41.730)


3.3D1 Closed Polygons When more precise indication of geographic

coverage is desired, describe each closed polygon using a string of coordinate pairs

List coordinate pairs in clockwise order, starting with the southeasternmost vertex of the polygon. In each pair, give longitude, followed by latitude and express each in degrees, minutes and seconds as appropriate to show the size of the area being described


3.3D1 Closed Polygons Continued Each polygon's set of coordinates should

be enclosed in parentheses; longitude and latitude should be separated by a slash; coordinate pairs within a string should be separated by space, semicolon, space

Example:(W 1140/N 320 ; W 1150/N 330 ; W 1210/N 350 ; W 1250/N 430 ; W 1200/N 420 ; W 1200/N 390 ; W 1150/N 340 ; W 1140/N 320)


3.3D1 Closed Polygons Continued When an area within a polygon is

excluded, list the coordinate pairs for excluded areas as instructed, only in a counterclockwise order

LC will apply the option to use decimal degrees and polygons when the information is readily available


3.3D2 Celestial Charts This rule has remained the same Give coordinates as right

ascension and the declination of the centre of the item, or the northern and southern limits of its collective coverage

Examples remain the same


3.3E Type and Extent of Resource Give the type and extent of

resource for the item as instructed in 9.3

Use one of the following: electronic data, electronic program(s), electronic data and program(s)

Example: Scale not given (W 1380—W930/N 740

—N 690). – Electronic data


3.3F Digital Graphic Representation For an electronic resource, IF THE

INFORMATION IS READILY AVAILABLE, give the data type (raster, vector, point), the object type (point, line, polygon, pixel), the number of objects used to represent spatial information, and the format name. More details may be give in a note (see 3.7B8) This is MARC field 352


3.3F Digital Representation Examples Point : point ; ASCII Raster : pixel (5,000 x 5,000) ; TIFF Vector ; Shape Vector : points, lines and polygons ; E00 Vector : network change Vector : point (13671), string (20171),

GT-polygon composed of chains (13672) ; ARC/INFO export

Vector ; MID/MIF


3.3G Numbering Related to Serials Give the numbering for the item as

instructed in 12.3 Example:

Scales differ. – Feb.28-Mar.6, 1983-Nov. 12-18, 1984

Limited use. Due to the LCRI for 1.0, cartographic materials are generally cataloged as monographs.


3.4 Publication, Distribution, Etc., Area

Content in 3.4 did not change. Because of changes in 1.4D, the publisher is spelled out in full.


3.4D Name of Publisher, Distributor, Etc.Example of “spelled out” publisher:

110 2 Geological Survey (U.S.)245 10 Yuma West quadrangle, Arizona--

California : $b 7.5 minute series (topographic) / $c produced by the United States Geological Survey.

260 [Reston, Va.] : $b U.S. Geological Survey ; $a Denver, Colo. : $b For sale by U.S. Geological Survey, $c [2003]


3.5 Physical Description Area What’s the same:

Basic description of “standard” maps the same

What’s different: Some past practices are now

documented in the rules


3.5 Physical Description Area What does this mean for cataloging

practice? The following are added to the list of

information to be given: layout; production method; medium

New example: 1 map : both sides, col. New example: 1 map : blueline print

Option to give the medium to draw and color a manuscript

LC will apply this option New example: 1 map : hand col. in ink


3.7. Note Area What’s the Same:

The names and order of most of the rules for notes are the same.

What’s Different: The content of several rules for notes has

changed slightly. A few new examples have been added. One note has a new section: 3.7B8:

Mathematical and other material specific details.


3.7B2. Language note What’s the Same:

The text of the rule itself is the same. What’s Different:

Fifth example is reworded to emphasize the language:

In English, except for title and “La mer du Nord”


3.7B3. Source of title proper note What’s the Same:

Make notes on source of title proper if other than chief source of information.

What’s Different: The phrase “or if considered

important” is added to the rule. One new example is added:

Title from panel


3.7B3. Source of title proper note Electronic resources

Always give source of title proper in a note for an electronic resource, either direct access or remote access.


3.7B8. Mathematical and other material specific details note What’s Different:

Name of rule changed from “Mathematical and other cartographic data”

New example added for ellipsoid (ellipsoid information previously optional under 3.3C2, now to be given in a note)

New section added for detailed projection and grid information

Mainly found in 342 and 343 fields Punctuation and display constants prescribed

here not yet in MARC21


3.7B8. New items for note If the information is readily

available… Give horizontal coordinate system.

Geographic system, or map projection, or grid coordinate system

Give name of geodetic datum. Give vertical coordinate system if

applicable (e.g., for digital elevation models)


3.7B8. Punctuation prescribed Enclose each set of projection or

ellipsoid parameters in parentheses.

Separate the multiple parameters by space, semicolon, space.

Precede secondary/related reference method by a colon, space.


3.7B8. Mathematical and other material specific details note MARC21 places this information in

two fields in area 3: 342 Geospatial reference data 343 Planar coordinate data

See also FGDC metadata, section 4: Spatial Reference Information, at http://www.fgdc.gov/metadata/csdgm/


3.7B8. Problem AACR2 examples show display constants

preceding colons: Projection: Lambert conformal conic (standard

parallels: 38.3 ; 39.4 ; longitude of central meridian: -77 ; latitude of projection origin: 37.8333 ; false easting: 800000 ; false northing: 0)

MARC21 examples show no display constants and little punctuation: 342 01 $a Polyconic $g 0.9996 $h0 $i 500,000 $j0

MARBI will need to address this. Stay tuned…


3.7B8. Mathematical and other material specific details note For electronic resources: Give

digital graphic representation data not already included in Mathematical and Other Material Specific Details Area. Distributed as a Zip file Topology level 2


3.7B10. Physical description note What’s different:

Rule reworded concerning photocopies: If the item is a photo reproduction and the

general term (photocopy) is used in the physical description, give the generic name of the process, if likely to affect use of the item (e.g., if it is a blueline print).

Three examples eliminated: Printed on both sides of sheet (see 3.5C2) Photocopy (see 3.5C3) Photocopy, negative


Other useful notes for electronic resources Restrictions on Access (506) Data Quality (514) Summary, Etc. (520) Terms Governing Use and

Reproduction (540) Entity and Attribute Information (552) Electronic Location and Access (856)


Electronic location and access (856) May be used to link to—

Metadata at producer’s Web site Files mounted on server FTP site for downloading Files or data in other formats

LC Guidelines for the Use of Field 856 http://lcweb.loc.gov/marc/856guide.html


Glossary: Changed Terms Chart (Cartography): Previously a see

reference to “Map,” now has its own definition: A map designed primarily for navigation through water, air, or space. See also Map.

Cartographic material: One small change to definition: the word navigational has been changed to nautical, referring to charts.

Map: A see also reference to “Chart (Cartography)” has been added.



Slide 14 034 1 |a a |b 250000 |d E1380000 |e

E1530000 |f S0090000 |g 0290000 255 |a Scale 1:250,000 ; |b Mercator

proj. |c (E 1380—E 1530/S 90—S 290) 256 |a Electronic data. 352 |a Raster : |b pixel. 362 1 |a 1966-



Slide 18 034 1 |a a |b 50000 |d W0944200 |e

W0930000 |f N0490000 |g N0483100 034 1 |a a |b 250000 |d W0944300 |e

W0920000 |f N0490000 |g N0481300 255 |a Scale 1:50,000 |c (W

94042’—W 93000’/N 49000’—N48031’). 255 |a Scale 1:250,000 |c (W

94043’—W 92000’/N 49000’—N 48013’)



Slide 23 255 |b Transverse Mercator proj.,

central meridian 35013’30”E



Slide 24 (not yet implemented) 034 |d W095.15 |e W074.35 |f

N056.85 |g N 041.73 255 |c (W 95.150—W 74.350/N

56.850—N 41.730)



Slide 26 255 ( |f W 1140/N 320 ; |f W 1150/N

330 ; |f W 1210/N 350 ; |f W 1250/N 430 ; |f W 1200/N 420 ; |f W 1200/N 390 ; |f W 1150/N 340 ; |f W 1140/N 320)



Slide 29 034 0 |a a |d W1380000 |e

W0930000 |f N0740000 |g N0690000 255 Scale not given |c (W 1380—

W930/N 740—N 690). 256 Electronic data



Slide 32 255 Scales differ. 362 0 Feb.28-Mar.6, 1983-Nov. 12-

18, 1984


A Presentation by the OLAC CAPC Chapter 3 Task Force

This online training presentation is a result of the collaborative work of the members of the Task Force: Rebecca L. Lubas, Chair, Massachusetts

Institute of Technology Nancy Holcomb, Cornell University Kay G. Johnson, University of Tennessee Susan Moore, University of Northern Iowa

We wish to thank Mary Larsgaard of UCSB, Paige Andrew of Penn State, and OLAC’s Cataloging Policy Committee for their comments on drafts of this presentation. Thanks also to Steven Miller, University of Wisconsin, Milwaukee, editor of the Chapter 9 presentation for formatting ideas.


Comments and Feedback

Please send comments or questions about this online training presentation to: Iris Wolley, Chair, OLAC Cataloging Policy

Committee: [email protected]: Rebecca L. Lubas, Bibliographic Access

Services, MIT: [email protected]

copyright © 2003 online audiovisual catalogers. this resource was archived in june 2008 and may not...

Documents

online audiovisual catalogers

current practice

newer version

cataloging practice

online training presentation

new rules

grid information slide

new gmd cartographic