college subscriber introduction to the lss · 2015. 7. 7. · the lss is a support system and...

LSS INDUCTION; copyright © DHET-CINOP 2015. All Rights Reserved.

TVET LECTURER SUPPORT SYSTEM

COLLEGE SUBSCRIBER

INTRODUCTION TO THE LSS

Guidelines and Tool

“What is the LSS and how to use it”

Version 0.2

July, 2015


1. PREFACE

The LSS is a support system and service for TVET lecturers to improve on their delivery

of the NC(V) programmes and related subjects. The LSS is meanwhile also of both

content, pedagogical and didactical relevance to the delivery of the Report 191

programmes

Colleges have designated a senior head office based manager to be their College LSS

Manager. The LSS Manager is responsible for that college lecturers make optimum use of

the LSS.

At college level three types of College LSS subscribers can be defined:

1. LSS Managers: responsible for facilitating the use of the LSS at college level, and

formal contact person for LSS related issues on national level

2. College Managers (typically positions are Campus Managers, Head of

Departments; Subject Field Coordinators; Vocational Programmes Managers,

Subject Coordinators, etc.); responsible for college academic quality and hence

for supporting lecturers in curriculum delivery. They also play a key role in

ensuring lecturer use of the LSS and will from time to time perform duties as LSS

Facilitators at their college.

3. Lecturers: responsible for the delivery of the assigned subjects

This document constitutes a guideline and a tool for the College LSS Manager to induct

(new) subscribers to the LSS and in particular to the use of the LSS Portal Website.

2. THE INDUCTION METHOD

The LLS induction will be based on a so-called Training of Trainers approach.

The only realistic way of managing the LSS induction to subscribers is for the College LSS

Managers to work through their College Managers.

The number of College Managers to be trained in this way will be different for different

colleges and each College LSS Manager will need to assess their own requirements.

The LSS Manager and the trained College Managers will thereafter train small groups of

lecturers. This is visualized in the chart below:


The LSS Manager will select the most appropriate method of training the College

Managers.

3. INDUCTION PROGRAMME HAS 3 COMPONENTS

The induction consists of three components:

A. Introduction Workshop

B. Thematic Workshops

C. Subject Workshops (focussed on NC(V) delivery)

A. INTRODUCTION WORKSHOP

Objective:

To introduce the LSS and related benefits, functionalities and tools

B. THEMATIC WORKSHOPS – MY LSS PORTAL UTILISATION

Objective:

To practice the use of the LSS MY PORTAL, for lecturers to obtains DHET and generic

information and for them to upgrade their generic teaching competencies (didactic-

pedagogical)

C. NC(V) SUBJECT WORKSHOPS – SUBJECT SITE UTILISATION

Objective:

To practice the use of LSS SUBJECT SITES, for lecturers to strengthen the delivery of the

Topics of the Subjects they teach. This is subject to the availability of Subject Sites.

LSS manager

College manager

Lecturer

Lecturer

College manager

Lecturer

Lecturer

College manager

Lecturer

lecturer


4. PROGRAMME IMPLEMENTATION

The Introduction Workshop consists of two modules; Module 1 focusing on the

functionalities of the LSS My Portal site and Module 2 on the functionalities of the Subject

Site(s)..

For College Managers, both modules should be offered. For Lecturers, Module 2 is of

course only applicable to lecturers for which a relevant Subject site is available.

It is suggested to conduct both module 1 and 2 on the same day. Depending on the

numbers of colleges managers to be trained and the amount of lecturers for whom a

Subject Site is available, the college can decide to organise the workshops at their

Central Office or at campuses.

The workshops need to be re-conducted for new managers and lecturers joining the

college.

5. SESSION MODALITY

The workshops are (and need to be) structured in such a way that participants can work

on their own pace and/or in pairs, facilitated by the responsible College manager.

ANNEXES:

A. INTRODUCTION WORKSHOP


TVET LECTURER SUPPORT SYSTEM

INTRODUCTION TO THE LSS

ANNEX A

INTRODUCTION WORKSHOP

TO THE LSS FOR NEW COLLEGE SUBSCRIBERS

Guide to LSS Managers

Version 0.2

July, 2015


GUIDE

PURPOSE OF GUIDE

To provide College LSS Managers and College Managers with a Guide supported by tools

on how to introduce new college subscribers to the LSS.

WORKSHOP OBJECTIVE

To introduce the benefits, functionalities and tools of the LSS.

PREPARATION

1. Decide on general methodology – LSS Manager to facilitate all sessions unless

delegated to College Managers (senior). In the last instance the LSS Manager must

first train the College Managers to deliver/facilitate the programme. Programme could

e.g. be facilitated on each Campus.

2. LSS Manager and/or College Manager to invite the participants (Managers (e.g. HoDs)

and Lecturers) well in advance and to communicate the objective of the workshop.

3. LSS Manager and/or College Manager will make own preparations to ensure they are

familiar with the use and functionalities of the LSS

4. Arrange a proper venue for the workshop with sufficient laptops (people can share if

necessary) and good internet connectivity..

5. Ensure the participants (new LSS subscribers) are properly registered and approved

on the LSS or to complete LSS registration as an initial exercise.

6. Print sufficient number of copies of the worksheets for participants.

The ideal group size is 15-20 participants.

It is assumed that participants all have basic ICT skills e.g. can they are able to browse

the internet, download documents, open folders and to save downloaded documents in

own made folders. If not, then the college must provide the required ICT training.

STRUCTURE AND PROCESS

The Introduction Workshop is divided into 2 modules supported by 7 Exercises which

need to be completed and reflected on by the participants.

PREREQUISITES

College users attending must already have been registered as a LSS Subscriber/User.

MODULE 1

The total time of this module will be 2½ hours in total.

This module is for all new college subscribers and focuses on the My Portal site of the

LSS. This module can be offered on campus level, and groups can be composed by

HoD´s, Programme Managers, Snr. Lecturers and lecturers.


Session1.1.: LSS Overview (approx.. 15 minutes)

Overall objective:

To provide an overview of the LSS. Emphasis must be placed on that the aim of the LSS

is to improve curriculum delivery

Activity:

Present the promotional PowerPoint presentation as an introduction to and overview

of the LSS. Emphasise what the benefits are to the lecturer, the Campus, the College

and that the ultimate goal is to empower students through better teaching and higher

pass rates. You could conclude this activity with a short discussion on the specific needs

the lecturers have.

Session 1.2.: My Portal (approx.. 120 minutes)

Overall objective:

To review and practice on the functionalities / tools available on the My Portal.

Activity:

Ask the participants to sit in pairs. Distribute the exercise worksheets (1-3) and ask them

to start working on the exercises. They are allowed to work at their own pace but it is

important all exercises are completed at the end of the session. It is the role of the LSS

Manager or College Manager to facilitate the session and ensure that all teams complete

all exercises.

EXERCISE 1 (approx. 40 minutes); “What is on the My Portal”

Facilitator: Organise a Question and Answer session at the end of the exercise.

Participants: See Worksheet 1

EXERCISE 2 (approx. 40 minutes); “How to access My Portal resources”

Facilitator: Facilitate the discussion in pairs on the relevance of the resource. Ask when

and how the resource can be used during teaching.

Participants: See Worksheet 2

EXERCISE 3 (approx. 40 minutes); “How to browse My Portal”.

Facilitator: Let participants freely browse through the My Portal to explore the available

resources.

Participants: See worksheet 3

Session 1.3.: Closing (approx. 15 minutes)

Overall objective:

To get feedback from the participants on the induction workshop

Activity:

Ask the participants to individually fill in the evaluation sheet. This will be followed by a

plenary final session where the facilitator will ask for feedback and suggestions on a

related to the way forward in terms of the future use of the LSS.


EXERCISE 4 (approx. 15 minutes); evaluation of the workshop

Facilitator: Distribute the evaluation sheet and open a plenary discussion at the end of

the session to get feedback on the way forwards.

Participant: See worksheet 4

MODULE 2

The total time of this module will be approx. 2 hours.

This module is exclusively for the college subscribers for whom a relevant LSS Subject

Site is available and for which they have registered as either a lecturer (teaching the

Subject) or a manager (overseeing the Subject).

It is important to emphasize that from the start only a limited number of Subject sites

will be available. However LSS Managers are free to choose to implement Module 2 to

visualise towards all college lecturers the direction the LSS is planned to develop.

Ideally this module should offered at the Central Office at the college and attended by

lecturers and managers from different campuses.

Session 2.1.: Subject site (approx. 60 minutes)

Overall objective:

To provide participants with insight into the Subject specific support available on the LSS

and to practice related functionalities / tools available.

Activity:

Ask the participants to sit in pairs. Distribute the exercise worksheets and ask them to

start working on the exercises. They are allowed to work at their own pace but it is

important all exercises are completed at the end of this session. It is the role of the LSS

Manager or College Manager to facilitate the session and provide feedback where needed.

EXERCISE 5 (approx. 30 minutes); “How to browse through a Subject site

Facilitator: Let participants browse through one of the Subject sites, to explore the

available resources and tools.


EXERCISE 6 (approx. 30 minutes); how to participate in a discussion and blog

Facilitator: Let participants engage in “Discussion” and “Blog” session using the LLS. This

can be started by the LSS Manager or College Manager.



Session 2.2.: Closing (approx. 15 minutes)

Overall objective:

To obtain feedback from the participants on the Induction Workshop for continued

improvement

Activity:

Ask the participants to fill in the evaluation sheet and in a plenary final session, ask for

feedback on how the subject workshops can be continued and what the content should

be.

EXERCISE 7 (approx. 15 minutes); evaluation of the workshop

Facilitator: Distribute the evaluation sheet and open a plenary discussion at the end of

the session to get feedback on the way forwards.



WORKSHEETS FOR PARTICIPANTS

WORKSHEET EXERCISE 1 (approx. 40 minutes)

Objective:

To understand how to sign in and what is on the My Portal site.

Assignment:

Sign in on the LSS with your username (email address) and password.

On the My Portal click on the video “How to browse the My Portal site”.

Write down 2-3 questions which require clarification when viewing the video.

Question 1:

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

Question 2:

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

Question 3:

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

Participate in the Question and Answer session with the facilitator to get answers on your

questions.



Objective:

To be able to access, open and download resources and to reflect on the content.

Assignment:

Point the cursor to “Lecturer Upgrading” on the menu bar and to click on “Teaching

Support”.

All resources available and of relevance to “Teaching Support” will be shown on a new

page.

Click on the “class management”. This brings you to the specific resource which can now

be downloaded.

Read the description in the description box and click on “download document”. The

document or resource will be opened either as a separate file or in your browser. In this

case it is a Word document.

Review the resource/document and reflect in pairs on the resource and how this relates

to your teaching.

Close the resource or save it to your computer You should either save it in a “Folder”

where you have similar generic educational resources or open a “Folder” which you could

name “Generic Teacher Resources”. The LSS Manager or College Manager will be able to

assist you with this.


Go back to the Homepage of My Portal by clicking on Home at the menu bar.



Objective:

To be able to browse through the My Portal site, by using the User Guide “How to browse

the sites”, paragraph 3.2.1.

Assignment:


On the My Portal click on the video “How to browse My Portal”.

Go to FAQ & USER GUIDE on the menu bar, and hover curser over USER GUIDE,

USERGUIDES, ALL USERS and click on HOW TO BROWSE THE SITES.

Download (open) the document and read paragraph 3.2.1.

While reading, follow the steps by browsing through the different sections of My Portal.

Formulate questions and provide feedback to your colleagues and workshop facilitator.



Objective:

To evaluate the workshop and discuss actions for improvement

Assignment:

Evaluate the workshop together with your colleagues



Objective:

To be able to browse through the Subject site, by using the User Guide “How to browse

the sites”, paragraph 3.2.2 and 3.2.3.

Assignment:


On My Portal under MY Sites, click the Subject Site you are teaching or overseeing

Go to FAQ & USER GUIDE on the menu bar, and hover (place the cursor) over USER

GUIDE, USERGUIDES, ALL USERS and click on HOW TO BROWSE THE SITES.

Download (open) the document and read paragraph 3.2.2. and 3.2.3.

While reading, follow the steps by browsing through the different sections on the Subject

site.

Formulate questions and provide feedback with your colleagues and workshop facilitator.



Objective:

To be able to participate in a LSS supported “Discussion” and “Blog” session by adding

“posts” (your contribution).

Assignment 1:

On the Subject site, go to COMMUNICATION on the menu bar and click on DISCUSSION.

Go to the discussion topic: “LSS Improvement”, and comment on that.

Also reply on the comments made by your colleagues.

Assignment 2:

On the Subject site, go to COMMUNICATION on the menu bar and click on BLOG.

Go to the blog topic: Lecturer upgrading, and comment on that.

Also reply on the comments made by your colleagues.



Objective:

To evaluate the workshop and discuss actions for improvement.

Assignment:

Evaluate the workshop together with your colleagues

college subscriber introduction to the lss · 2015. 7. 7. · the lss is a support system and...

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