lss disbursements

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LSS TARIFFS DISBURSEMENTS TARIFF

ContentsGen er al In for m at ion ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1Disbu r sem en t I tem s ( in a lph ab et ical or d er ) .. . . . .. . . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . .. 4

Accommodation, see Travel

Agency fees, see Filing/Hearing fees

Airfare, see Travel

Appraisal of property or chattels ................................................................................................................. 4Binding charges ............................................................................................................................................ 4Birth and marriage certificates .................................................................................................................... 4Blood/alcohol experts ................................................................................................................................... 5Car rental, see Travel

Case law copying, see Photocopying/Receiving faxes

Child access supervision reports .................................................................................................................. 5Computer-assisted legal research ................................................................................................................ 5Conduct money ............................................................................................................................................. 5Counsel agents, see G e n e r a l Te r m s a n d Co n d i ti o n s (items 31 33)

Courier services ............................................................................................................................................. 5Custody and access reports .......................................................................................................................... 5Disbursements block payment ..................................................................................................................... 6Fax charges, see Photocopying/Receiving faxes

or see Long distance charges

Filing/Hearing fees ....................................................................................................................................... 6Gladue reports (pilot item)........................................................................................................................... 6Hearing fees, see Filing/Hearing fees

Hospital records ............................................................................................................................................ 7Interpreting and translation ........................................................................................................................ 7Long distance charges .................................................................................................................................. 8Marriage certificates, see Birth and marriage certificates


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Special delivery/registered mail, see Postage

Telephone, see Long distance charges

Title searches for property and assets ....................................................................................................... 13Transcripts (all types), see TranscriptsTravel ........................................................................................................................................................... 13

Videoconferencing ...................................................................................................................................... 15Transcripts ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 T r a n s c r i p t I te m s ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Tr an scr ipt Fo r m s ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Appe n d ix: Tra n scr ipt Ser vice Pr ovider s . . . . . . . .. . . . .. . . . .. . . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . . 25

Disbu r sem en ts Tar i f f Qu ick Re fere n ce . . . . .. . . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . . .. . . . .. . . . .. . . . .. . . . . .. . . . .. . . . .. . . 2 7


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Disbursements Tariff

General Information

This chapter ofLSS Tar iffs describes how LSS will compensate you for disbursements youpay while providing services to clients. For general information about your contract with

LSS, see General Term s and Conditions.

Tariff items

Wherever possible, LSS does not require you to obtain prior authorization for necessary and

reasonable disbursements. However, many disbursements are not automatically authorized

or are authorized only to a specified limit. To be reimbursed for these, you must obtainauthorization before incurring the expense or exceeding the limit or you may not be paid.

LSS will generally not authorize payments for items that are considered general office

overhead, unless expressly permitted in the Disbursements Tariff.

Authorization requests

Until our online My Authorizations tool is available, to request authorization for

disbursements, complete aR e q u e s t f o r A u t h o r i za t io n o f Di sb u r s e m e n t s F o r m .

Email or fax this form to the LSS Case Management Section athe l pdes k .cas e -

l j di i l i il f hi f
http://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdfmailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdf


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Is the other side contributing to the cost?

You may request a review of a decision by writing to the Case Management Section or, forappeal cases, to the Appeals Section. Be sure to outline your reasons for requesting a review.

Retroactive disbursement authorization requests

If a lawyer submits an authorization request to LSS afterincurring the expense or exceeding

the specified limit, LSS may refuse to pay the cost of the disbursement. See theRet roac t i ve

Au t h o r i za t i on Req ues t s Di s bu r s em en t s p o l icyon the LSS website.

Experts

Prior authorization is required to set the limits of the retainer for most experts. For experts,

provide the reasons for retaining the expert, a time estimate, and a description of his or her

qualifications (LSS may request a copy of the experts curriculum vitae).

LSS will specify rates upon authorization for preparation and attendance time, as well as

travel time. You must ensure that experts understand, before they provide services, any

limits on hours, rates, or expenses that LSS imposes in the authorization or under the tariff.

If you have received authorization for an expert report or assessment, that authorization

includes retaining the expert for court testimony at the rates authorized for actual court

attendance. Prior authorization is required for travel fees and expenses.

LSS will not fund an expert to attend court to hear evidence from any witness without

specific prior authorization.

Incurring disbursements
http://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdfhttp://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdfhttp://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdfhttp://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdfhttp://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdfhttp://www.lss.bc.ca/assets/lawyers/practiceResources/retroactiveAuthorizationsDisbursementsPolicy.pdf


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Disbursement Items (in alphabetical order)

Use the information in this section to request prior authorization or when billing online (e-

billing) through the Lawyer e-services section of the LSS website.

This section describes the disbursement tariff items, and indicates whether or not prior

authorization is required. If no prior authorization is required up to a specified limit, you

must request prior authorization to exceed that limit.

An y d i s b u r s e m e n t it e m n o t l is t e d b e l o w r e q u i r e s p r i or a u t h o r i za t i on .

Appraisal of property or chattels

No prior authorization required for one appraisal of real property up to $300 per

case (including reasonable meterage charges).

Prior authorization required for any appraisal of other property or chattels.

If requesting authorization, show that the estimated value of the assets appears tojustify the requested expenditure.

If property is divided, any property and/or cash received by the client in lieu of

property represents a change of financial circumstances, and you must send the

client to the referring office for a re-evaluation of his or her financial eligibility.

Binding charges

Billable if binding documents is expected or required by the court or administrative

tribunal.


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Blood/alcohol experts

See alsoTra vel Witn esses .

No prior authorization required for up to two hours preparation and the actual court

attendance at $75 per hour.

Child access supervision reports

Prior authorization required. LSS will specify rates upon authorization.

Computer-assisted legal research

No prior authorization required for search and online charges up to $300. If

requesting prior authorization to exceed this limit, provide cost estimates.

The $300 authorization limit includes up to $50 per client for DIVORCEmate if:

o spousal support is one of the primary issues identified on the family referral,o the opposing partys income is greater than $25,000, and

o the relationship lasted longer than two years.

Bill this item only if you use DIVORCEmate on a pay-per-use basis, not if you hold an

annual licence.

You cannot bill your own or others research time under this item, only the actual

cost of online time.

Conduct money


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Both parties should agree to a single assessment by one qualified expert whose report

will become evidence. Additional assessments will be authorized only in exceptional

circumstances.

Both parties share the cost of an assessment. Prior authorization required if, in

unusual situations, LSS is going to pay for the other partys share of an assessment.

Disbursements block payment

Billable once per referral in lieu of billing the actual cost of standard low-cost

disbursement items (courier services, long distance charges, photocopying/receivingfaxes in-house and third party, and postage).

No prior authorization required to bill at the following rates:

$10 $10 $18 $28 $38Criminalreferrals

Criminal s.278victim/witnessrepresentation

referrals

CFCSAreferrals

Familyreferrals

Immigrationreferrals

Bill this item once per referral but only if fees for legal services are also billed.

Does not apply to appeals and judicial reviews or duty counsel referrals.

You do not need to keep receipts, or track or record actual expenses, to bill this tariff

item.

Filing/Hearing fees No prior authorization required. Claim the actual fees, including agency fees,

required by the court or tribunal for filing documents


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Authorization priority will be given to cases where the client is a single parent with

dependent children; is a youth; has a lengthy record; faces an indictable charge; faces

a federal prison sentence; has mental health, addiction and/or FASD issues; is anIndian Residential School survivor or former foster child; has community and family

support; or has a bail hearing.

The writers invoice must include the clients name and hearing date, the number of

hours worked, the kilometres travelled and the destination, and the date the report

was submitted to you.

Meterage Gladue report writers Where authorized, the writers meterage is billable up to $115 (seeTra vel

Rat es / gu i de li nes fo r t r a ve l co s t s M et e ra gefor the current LSS rate).

LSS does not reimburse Gladue report writers for parking.

Hospital records

See alsoM e d i ca l r e c o r d s , r e p o r t s , a n d t e s tim o n y R e c o r d s a n d r e p o r t s .

No prior authorization required to obtain hospital records for amounts under $150.

Interpreting and translation

Invoices for services must include the interpreters/translators name and address.

Interpreting for language

No prior authorization required for any interpretation services up to 10 hours per

referral (maximum hourly rate is $25 for uncertified interpreters/$35 for certified


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Interpreting for the hearing impaired

No prior authorization required for any interpretation services up to 10 hours per

referral (maximum hourly rate is $50).

Sign language interpreters must be certified and perform services under the lawyers

supervision.

Translation for language

Prior authorization required for any translation service (up to $0.19 per English word

of translation no flat rates).

LSS will authorize translation costs of up to $361 (1,900 words) for each immigration

hearing referral issued.

LSS will not pay for translating forms that are already available in the required

language, but only for translating the client information entered on them.

Unless the circumstances are exceptional, LSS will not authorize a translation of any

document back into the clients language.

Meterage Interpreters/translators

No prior authorization required to bill meterage up to $115.

Meterage billable per trip, not per client, no matter how many clients are seen.

Meterage for interpreters/translators billable at the LSS rate per kilometre for travel

to and from their office to the lawyers office. Detours to pick up or drop off clients

are not billable. Parking is not covered. (SeeTra vel Rate s / gu ide l ines fo r

t r avel cos t s Meter age for the current LSS rate).

L di t h


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Mediators preparation for mediation

No prior authorization required for preparation of up to three hours, which

represents your clients half of the total preparation time (six hours).

Mediators attendance at mediation

No prior authorization required for up to four hours of the mediators attendance at

mediation, which represents your clients half of an eight hour mediation session.

Meterage Mediators

No prior authorization required to bill meterage up to $115 (seeTra vel

Rat es / gu i de li nes fo r t r a ve l co s t s M et e ra gefor the current LSS rate).

Medical records, reports, and testimony

The listed fees are based on theBCMA Guide to Fees . Physicians may bill current

rates. Rates and descriptions for the items below can be found on the BCMA website

atw w w . b c m a . o r g (click Publications & Media Handbooks & Guides MedicalLegal Matters [under Fee Guide]).

Records and reports

Prior authorization required to order more than one, per case, of each of the

following items:

F o r m c o m p l e t io n o r s i m p l e le t t e r r e p o r t in g o n

pa t ien t s cond i t ion

(Item A00070) $153

Medical- legal le t ter (Item A00071) $320
http://www.bcma.org/http://www.bcma.org/http://www.bcma.org/http://www.bcma.org/


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General practitioners

o $216 per hour for up to two hours preparation

o $216 per hour for actual court attendance

o $123 per hour for travel time

Specialists

o $254 per hour for up to two hours preparation

o $254 per hour for actual court attendance

o $143 per hour for travel time

LSS pays witnesses preparation, court attendance, and travel time in accordance

with the BCMA Crown Billing Guidelines (Scale B). See alsoG e n e r a l

In fo rm a t i on Exper t s .

Prior authorization required for travel fees and expenses. SeeTra vel W itnes ses .

Miscellaneous

Prior authorization required for any item, including any expert, not specifically listed

here as a disbursement item.

Paternity testing

Prior authorization required to set the limits of the retainer.

LSS will fund a paternity test only where no presumption of paternity exists and theputative father is not in loco parentis. Testing will be authorized only when no other

means are available to prove or disprove paternity.

LSS ill i ll h i i i if h d


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Third party

Claim the reasonable cost paid to an arms-length third party.

Claim copies made at courthouses at the actual cost up to $1.00 per page.

Photographs

No prior authorization required for amounts up to $50.

Postage No prior authorization required. Do not bill this tariff item in addition to the

D is b u r s e m e n t s b lo c k p a y m e n t .

Printing electronic disclosure

No prior authorization required for charges up to $1,000. If you request

authorization to exceed this limit, provide cost estimates for printing those portions

of the disclosure that are essential in printed form.

In house

Claim up to $0.15 per page.

Please maintain a log to support the number of pages printed. LSS may request your

log to verify your account.

Third party

Claim the reasonable cost paid to an arms-length third party


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Psychologists and psychiatrists

Prior authorization required to set the limits of the retainer.

Experts fees are as follows:

Psychologistso Up to $130 per hour for preparation

o Up to $130 per hour for actual court attendance

o Up to $69 per hour for travel time

Psychiatristso Up to $254 per hour for preparation

o Up to $254 per hour for actual court attendance

o Up to $143 per hour for travel time

Provide a proposal stating the number of hours required for interviewing, making

assessments, reviewing materials, testing, and writing reports. Include the number of

people to be interviewed and a brief description of their relationship(s) to the client.

In criminal cases, authorization for psychological/psychiatric assessments is usually

available only for serious offences.

Prior authorization required for travel fees and expenses. SeeTra vel W itnes ses .

Service of court documents No prior authorization required if the total amount for each service does not exceed

$ i l di t h


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Title searches for property and assets

No prior authorization required to claim the cost of the search.

This expense is for searching for registered assets under the Land Titles Act and the

Personal Property Securities Act. Title searches do not include payroll and

accounting searches.

Transcripts (all types)

SeeT r a n s c r i p t s .

Travel

Lawyers

Travel authorized

If travel is authorized on your referral (Travel Authorized appears under

Conditions of Referral on your referral form), prior authorization is not required to

bill the items listed below underRat es / gu i de li nes fo r t r ave l co s t s.

Travel not authorized

If travel is not authorized on your referral, you may bill meterage, parking, bus, train,

ferry, taxi fares, and tolls, using the guidelines set out below under

Rat es / gu i de li nes fo r t r ave l co s t s. Request prior authorization from the CaseManagement Section to bill any other travel items.

General guidelines


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Rates for accommodation, airfare, car rental, meals, and meterage as specified below

underRat es / gu i de li nes fo r t r ave l co s t s apply, unless otherwise noted on the

authorization or under the Disbursement items.

For non-expert witnesses, see alsoCo n d u c t m o n e y.

Rates/guidelines for travel costs

Witnesses always require prior authorization to bill for travel expenses as set out

below. Lawyers may bill travel items without prior authorization if travel is

authorized on their referral (see relevant guidelines above).

Accommodation

You may bill for accommodation if you are an out-of-town lawyer who must stay

overnight due to the scheduling of a court proceeding.

LSS is authorized to use government personnel rates for hotel accommodation. We

expect lawyers to choose the most reasonable accommodation at provincial

government standard room rates for each location as set out on the BC government

website atcs a .p s s .gov .bc .ca / bus i nes s t r ave l.

Privately owned accommodation in all areas, including that of a friend or relative, is

authorized up to $40 per night.

LSS does not pay for any personal expenses incurred at the hotel.

Airfare

Use economy fare rates.

Bus, train, ferry, taxi fares, tolls
http://csa.pss.gov.bc.ca/businesstravelhttp://csa.pss.gov.bc.ca/businesstravelhttp://csa.pss.gov.bc.ca/businesstravelhttp://csa.pss.gov.bc.ca/businesstravel


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If you are an out-of-town lawyer who must stay overnight for a court hearing, you

may claim the following per diem rates (when travel is for part of a day, claim only

the meals applicable to that portion of the day spent travelling):

$11.50 $13.25 $22.25 OR $47breakfast lunch dinner daily per diem

for meals

LSS rates for meals are based on the BC Public Service Agency (Employee Group 1)

rates (www.bcpubl icserv iceagency .gov .bc .ca /

po l i cy / down / Append i x_1_Trave l _Al l owances .pd f )

Meterage

The LSS meterage rate is $0.50 per kilometre, billable per trip, not per client, no

matter how many clients you see.

LSS provides a meterage allowance per kilometre for actual distance travelled from

an office or home to a specified destination other than your office (such as

attendance at a courthouse, detention facility, mediation, meeting with clients and

witnesses, or examination for discovery) when using a personal vehicle for businessrelating to a legal aid referral. The LSS rate for meterage is based on the BC Public

Service Agency rate (see link above, under Meals).

Meterage is not billable for distance travelled between your home and office or for

the portion of distance travelled by aircraft or ferry.

Parking

Claim actual costs up to $16 per day.

LSS will not pay parking charges that are part of your overhead costs.
http://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdfhttp://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdfhttp://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdfhttp://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdfhttp://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdfhttp://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdf


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Transcripts

Wherever possible, LSS does not require you to obtain prior authorization for necessary and

reasonable transcripts. However, most transcripts are not automatically authorized, or are

authorized only for a specific category of transcript. To be reimbursed for these, you must

obtain authorization before incurring the expense or ordering a different category of

transcript, or you may not be paid.

Do I need (and how do I get) prior authorization?I f yo u s u b m i t in a c cu r a t e o r i n c o m p l e t e fo r m s , yo u r r e q u e s t m a y b e d e la ye d .

You must obtain prior authorization from the Case Management or Appeals Section

before ordering most transcripts (seeTr a n s c r i p t It e m s ).

To find out how to request prior authorization, see the relevant To order

instructions underT r a n s c r i p t It e m s .

If you order a transcript that requires prior authorization without getting that prior

authorization, LSS may not pay for it. See theRet r oac t i ve Au t h o r i za t i on

Requ es t s Di sbu r s em en t s po l icy.

LSS will not pay rates higher than those specified on the transcript authorization.

Which transcript service provider can I use?

LSS and the Ministry of Justice have exclusive service provider contracts with private

transcription companies to produce transcripts from digital audio recordings of Provincial

Court (criminal and civil) and Supreme Court (criminal) proceedings. Each transcription
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obtain all copies required under the applicable Court of Appeal Rules from that

transcription company.

Which category of transcript can I order?

LSS expects you to order the most economical transcript possible that satisfies your time

requirements (seeH o w a r e t r a n s c r ip t s c a t e go r i ze d ?). Transcription companies charge

premium rates for daily and expedited transcripts, so these are authorized only in

exceptional circumstances. Delayed transcripts cost less due to the more flexible deadlines.

If you do not require the transcript for a month or more, choose a delayed one.

How many copies can I order?

Unless otherwise noted in each item below (including appeals and judicial reviews), when

you order a transcript, the transcription company will send one original copy to the court

registry and one paper plus one electronic copy (via an electronic storage device or email) to

you. LSS will not ordinarily authorize you to obtain additional copies from the transcription

company.

Can I order an electronic copy?

If you did not request an electronic copy when you initially ordered the transcript but you

subsequently require one, you will have to pay for it yourself.

Who gets the bill for transcripts?Once your order is complete, the court reporter or transcript service provider will usually

send an invoice directly to LSS Lawyers may only bill LSS for transcripts in exceptional


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How are transcripts categorized?

Tran s c r i p t s a r e c l a s s if ied by t he p r odu c t ion t i m e r eq u i r ed , a s fo l lows :

Dai ly t r an s c r i p t s must be prepared and made available to the ordering party by 9

a.m. on the business day following the date the transcripts were requested, provided

the order was placed with the registry before 4 p.m.

E xp e d i t e d t r a n s cr i p t s must be prepared and made available to the ordering party

by the third business day after the date on which they were ordered.

O r d i n a r y t r a n s c r ip t s are delivered to the ordering party within 22 business daysafter they were ordered. Different timelines apply to certain types of transcripts:

o O r a l r e a s o n s f o r j u d gm e n t , s e n t e n c i n g , r u li n gs , orju r y ch a r ge s must be delivered to the judicial officer for editing within five business daysafter the transcript is ordered. (Note: Written reasons for judgment forSupreme Court matters are automatically posted on the Internet. Oralreasons for judgment for Supreme and Provincial Court matters are posted onthe Internet only at the direction of the presiding judge.)

o T r a n s c r i p t s o r t r a n s cr i p t e xt r a c t s r e q u i r e d f o r a n a p p e a l must bedelivered to the ordering party within 60 days of filing the Notice of Appeal,unless further extensions are granted by the Court of Appeal.

o T r a n s c r i p t s fo r r e c ip r o c a l m a i n t e n a n c e h e a r i n g s , including hearingsunder theIn terjurisd ictional Support Or der Act, must be delivered to theordering party within 14 business days after the transcripts are ordered.

Delayed t r a ns c r i p t s are prepared and made available to the ordering party more

than 22 business days from the date the transcripts were ordered and on a dateagreeable to the ordering party.

B u s in e s s d a y means a day, other than a Saturday or Sunday, on which provincial


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Transcript Items

This section describes the transcript items, and indicates whether or not prior authorization

is required.

Yo u n e e d a u t h o r i za t io n fo r m o s t t r a n s c r i p t i te m s / c a t e go r i e s . An y t r a n s c r i p t

i t em n o t li st e d b e l o w r e q u i r e s p r i o r a u t h o r i z a t io n .

Bail reviews

No prior authorization required to orderfir st party ordinary transcripts for bail

reviews in Provincial Court only.

When you order at the first party ordinary rate, you will receive one additional copy

of the transcript (i.e., the original for the court registry and two copies for you).

Preliminary inquiries

No prior authorization required to order delayedtranscripts.

Section 11 (b) Charterapplications

No prior authorization required to order delayedtranscripts.

When you order at the first party delayed rate, you will receive one additional copy of

the transcript (i.e., the original for the court registry and two copies for you).

To order transcripts for bail reviews preliminary inquiries and


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Examinations for discovery and applications to set aside ex

parte orders No prior authorization required to orderfir st party ordinar y transcripts if you are:

o discovering the opposing party, or

o making an application to set aside an ex parte order.

The court reporter will provide the original transcript to the court registry and one

copy to you.

No prior authorization required to order one copy at the second party ordinary rate

if the opposing party is discovering your client.

Court reporters transcribe examinations for discovery in family cases, and you may

retain any court reporter you choose for this service.

LSS will pay attendance and room fees only if you discover the opposing party.

LSS will notpay any amount that exceeds the rates set out in the currentOfficial

Reporters Regulat ion .

To order transcripts for examinations for discovery andapplications to set aside ex parte orders

1. If no authorization is required, complete aCi vi l Tr an s c r i p t Orde r Fo rm .

2. If authorization is required, complete theRequ es t fo r Au t ho r i za t i on o f Tr a n s c r i p t s F o r m and fax or email the form to the Case Management Section at 604-

681-7963 orhe lpdes k .case-m gt@lss .bc .ca . Use the transcript authorization

i f i l h
http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84http://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/222_84


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o there has been more than one continuation, or

o the court has requested written submissions.

For t r a n s cr i p t s o f Ch a m b e r s o r d e r s , LSS will authorize transcripts only if the

content of the order cannot be determined from the clerks notes.

To order transcripts for non-appeal proceedings before a courtor tribunal

1. Complete aRequ es t fo r Au t ho r i za t i on o f T ran s c r i p t s Fo rm . Fax or email theform to the Case Management Section at 604-681-7963 orhe l pdes k .cas e -

m gt@lss .bc.ca (unless you require the transcripts for an appeal or judicial review, in

which case, seeTo o r de r t r a n s c r i p t s fo r a ppea l s o r j ud i ci a l r ev i ews).

2. Use the LSS transcript authorization information to complete aT r a n s c r i p t O r d e r

F o r m . Send this form and a copy of the LSS transcript authorization to the designated

transcription company. When ordering Supreme Court oral reasons for judgment,

sentencing, rulings, or jury charges, also complete and send aFi na l iza t ion a nd

Di st r i bu t i on o f Ora l Tr an s c r i p t i on Reques t Fo r m (Word) to the transcription

company.

Court reporters attendance at proceeding

LSS will authorize a court reporters attendance at a proceeding only in exceptional

circumstances. Please submit aRequ es t fo r Au t ho r i za t i on o f T ran s c r i p t s

F o r m to Case Management, explaining why a court reporter is necessary.

Appeals and judicial reviews BC Superior Courts
http://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfmailto:[email protected]:[email protected]://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdf


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five copies of both books (one for the registry, three for the judges hearing the appeal,

and one each for the lawyers).

You are responsible for deciding what material the Appeal Book should include. Forexhibits, contact the trial court registry to obtain an exhibit list, select the relevant

material, and ask the transcription company to include it in the Appeal Book.

For more information about transcript requirements, consult the Court of Appeal

Rules (for civil appeals), or the Criminal Appeal Ru les (for criminal appeals), and/or

contact the Court of Appeal Registry.

For Crown appeals (of acquittals, sentences, or other matters), the Crown isresponsible for ordering the transcripts and providing them to you. If Crown has not

provided transcripts for the portions of the trial that you need, contact the LSS

Appeals coordinator to request a transcript authorization for a supplemental

transcript (seeTo o rde r t r a n s c r i p t s fo r a ppea l s o r j ud i ci a l r e vi ews).

For appeals against sentence only, the Court of Appeal Registry will order transcripts

of the proceedings at sentence, and provide you with a copy if the transcripts of the

lower court sentencing proceeding are no longer than 100 pages. If they exceed 100pages, you will have to order the transcripts. Contact the LSS Appeals coordinator to

request a transcript authorization (seeT o o r d e r t r a n s cr i p t s fo r a p p e a l s o r

ju d icia l r e vie w s ).

Supreme Court

Prior authorization required. LSS will only authorize transcripts if the appeal or

judicial review has already been authorized.

For sum m ary conviction appeals in Supreme Court, you usually have to file an

original plus three copies of the transcript (the original for the court file, and copies

f th j d d l) E hibit th t f t f th t i l d i P i i l


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To order transcripts for appeals or judicial reviews

1. If the LSS Appeals Section has approved funding for an appeal or judicial review, theAppeals coordinator or Appeals assistant will automatically include a transcript

authorization with your initial referral form that specifies which transcripts you may

order after you provide an estimate of the proceeding length. Do notsend a Requ es t fo r

Au t h o r i za t i on o f T ran s c r i p t s Fo rm to the LSS Appeals Section unless you are

specifically asked for it.

2. Use the LSS transcript authorization information to complete aT r a n s c r i p t O r d e r

F o r m . Send this form and a copy of the LSS transcript authorization to the appropriatetranscription company or appeal book coordinator. When ordering Supreme Court oral

reasons for judgment, sentencing, rulings or jury charges, also complete and submit a

Fi na l iza t ion a nd Di st r i bu t i on o f Or a l Tra ns c r i p t ion Req ues t Fo rm (Word).

3. For Federal Court judicial reviews on immigration matters, contact the LSS Appeals

Section or emailhelpdesk .appeal s@lss .bc .ca to request transcript authorization. If

you receive authorization, you will need to request a recording of the proceedings from

the Immigration and Refugee Board, and submit that recording, the T r a n s c r i p t O r d e rF o r m , and a copy of the LSS transcript authorization to the appropriate transcription

company.
http://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.docmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdf


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Transcript Forms

The links below will open fillable versions of the transcript forms:

R e q u e s t f o r A u t h o r i za t io n o f Di sb u r s e m e n t s F o r m (PDF)

Requ es t fo r Au t ho r i za t i on o f T ran s c r i p t s Fo rm (PDF)

T r a n s c r i p t Or d e r F o r m (PDF)

Cr i m i n a l Tr a n s c r i p t Or d e r F o r m (PDF)

Ci vi l T ran s c r i p t Orde r Fo rm (PDF)

F i na l iza t ion a nd Di st r i bu t i on o f Ora l Tr an s c r i p t i on Requ es t Fo rm (Word)
http://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm4_CriminalTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm4_CriminalTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.ag.gov.bc.ca/courts/other/transcription/contractor/finalization_distribution_oral_transcription_request_form.dochttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm5_CivilTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm4_CriminalTranscripts.pdfhttp://www.lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm3_TranscriptOrder.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm2_RequestForTranscripts.pdfhttp://lss.bc.ca/assets/lawyers/formsQuestionnaires/disbursementForms/disbursementsForm1_RequestForAuthDisb.pdf


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Transcription company Service area

JC WordAssist Ltd.111 Skinner StreetNanaimo, BCV9R 5E8

614 808 Nelson StreetVancouver, BCV6Z 2H2

101 821 Burdett AvenueVictoria, BCV8W 1B3

188 Corless CrescentPrince George, BCV2M 6B1

4415 29th StreetVernon, BCV1T 5B7

Tel: 250-754-7822Fax: 250-754-3245Toll-free tel: 1-888-811-9882Toll-free fax: 1-800-754-3020Email:[email protected]: www.jcword.com

Tel: 604-669-6550Fax: 604-669-6512

Tel: 250-477-8080Fax: 250-477-1339

Tel: 250-564-7970Fax: 250-564-7977

Tel: 250-260-3496Fax: 250-260-3462Toll-free: 1-888-679-5599

1.0, 2.0, 5.0, 5.1, 6.0, 6.1,7.0, 8.0, 9.0

M. McEachern andAssociates Ltd.2390 Kensington AvenueBurnaby, BCV5B 4E2

Tel: 604-299-3595Fax: 604-299-3545Toll-free: 1-866-366-2202Email:[email protected]: www.mceacherncourt.com

4.0

Verbatim Words West Ltd.260 13711 72nd AvenueSurrey, BCV3W 2P2

Tel: 604-591-6677Fax: 604-591-1567Toll-free: 1-888-860-6677Email:[email protected]: www verbatimwords ca

3.0
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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LSS Disbursement s Tari ff Quick Reference

This is a quick reference guide. For complete not es/caut ions, see Disbursement Items in the Disbursements Tariff.

This version ofLSS Tariffsapplies to costs or expenses incurred on or afterApril 1, 2012. 27

Tariff itemWhen is prior authorizationrequired? Authorization limits (up to) Selected notes/cautions

Accommodation if lawyers referral does notauthorize travel

if required for witness

per BC government rates

$40/night for privateaccommodation

must be staying overnight for court proceeding

standard room rates

Airfare if lawyers referral does notauthorize travel


use economy fare rates

Appraisal of property or chattels if over limit for real propertyappraisal OR

for other property or chattels

$300 for real property, includingmeterage

one appraisal of real property per case

Binding charges if over limits $0.35/tab

$1.50/cover $2.50/coil

where binding is expected or required by thecourt or administrative tribunal

Birth and marriage certificates if over limit $35, including agency fees

Blood/alcohol experts if over limits 2 hrs prep and actual courtattendance @ $75/hr

Bus, train, ferry, taxi fares, tolls N/A N/A choose most economical means of t ravel

Car rental if lawyers referral does notauthorize travel

per BC government rates only in remote locations or where you arrive atthe destination by alternate means, i.e., air

Child access supervision reports always limits specified on authorization

Computer-assisted legal research if over limits $300 for search and onlinecharges, including $50/client forDIVORCEmate

bill only actual cost of online time, not researchtime

to claim DIVORCEmate the case must meetcertain prerequisites (see tariff item) and thelawyer must not hold an annual licence

Conduct money if not pursuant to Supreme CourtRules

if out-of-province witness

as per Supreme Court Rules will not pay for lost wages


32/34

28 This version of the LSS Tariffsapplies to costs or expenses incurred on or afterApril 1, 2012.


Courier services N/A N/A do not bill in addition to Disbursements blockpayment

Custody and access reports always limits specified on authorization both parties agree to single assessment and

share cost preference given to clinical counsellors

Disbursements block payment N/A $10/Criminal

$18/CFCSA

$28/Family

$38/Immigration

only once per referral if fees also billed

does not apply to appeals or duty counsel

Filing/Hearing fees N/A actual fees includes agency fees

Gladue reports (pilot item) always limits specified on authorization requires minimum of 8 weeks to completereport

Gladue reports (pilot item)

Meterage

always $115 LSS meterage rate is $0.50/km

no reimbursement for parking

Hospital records if over limit $150 see also medical records and reports below

Interpreting for language if over limits 10 hrs @ $25/hr uncertified

10 hrs @ $35/hr certified

no minimum times/flat rates

must be performed under lawyers supervision

Interpreting for the hearingimpaired

if over limit 10 hrs @ $50/hr certified must be performed under lawyers supervision

Translation always $0.19/English word

up to $361 for immigrationhearing referrals

no flat rates

Interpretation/translation Meterage

if over limit $115 billable per trip, not per client

LSS meterage rate is $0.50/km

Long distance charges N/A actual cost maintain a log of time/rate/phone number

do not bill in addition to Disbursements blockpayment

Meals if lawyers referral does notauthorize travel


$11.50/breakfast

$13.25/lunch

$22.25/dinner OR

$47/daily per diem

if staying overnight for a court hearing

can claim lunch only where travel occurs overtwo half-days on the same day (i.e., am/pm withno overnight stay)

Seedisbursement itemfor further details


33/34

This version ofLSS Tariffsapplies to costs or expenses incurred on or afterApril 1, 2012. 29


Mediation if over limits 3 hrs prep and

4 hrs attendance

at LSS Tier 1 rate for lawyers($83.90)

both parties to share the cost

Mediation Meterage if over limit $115 LSS meterage rate is $0.50/km

Medical simple letter

Medical-legal letter

Medical records photocopying

Medical records review physician first 15 minutes

if over limits OR if more than one of the same

item per case

Seedisbursement itemfor details based on BCMA Scale A fees can bill one of each of these items, per case

Medical-legal report

Medical-legal opinion

always Seedisbursement itemfor details report author may bill for court testimony (seebelow)

Medical expert testimony if over limits (where medicalexpert is the author of apreviously authorized medicallegal report or opinion) OR

always (where medical expert isnot the author of a previouslyauthorized medical legal reportor opinion)

Seedisbursement itemfor details the author may bill for testimony up to 2 hrspreparation and actual court attendance withoutfurther authorization

based on BCMA Crown Billing Guidelines

authorization required for any travel expense(s)

Meterage Lawyers and witnesses if witness $0.50/km billable per trip, not per client

Miscellaneous always N/A for any cost or expense not specifically listedhere as a disbursement item

Parking if over limit $16/day lawyer parking only that is not part of overheadcosts

Paternity testing always limits specified on authorization considered when no presumption of paternityexists and no other means of establishingpaternity

Photocopying/Receiving faxes if over limits $0.15/page (in-house)

$1.00/page (courthouse) OR

@ reasonable cost (third party)

maintain a log

do not bill in addition to Disbursements blockpayment


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30 This version of the LSS Tariffsapplies to costs or expenses incurred on or afterApril 1, 2012.


Photographs if over limit $50

Postage N/A N/A do not bill in addition to Disbursements blockpayment

Printing electronic disclosure if over limits $1,000 @ $0.15/page (in-house)OR @ reasonable cost (thirdparty)

maintain a log (in-house)

provide cost estimates for printing disclosureover limits

Private detectives and investigators always limits specified on authorization surveillance not authorized

Psychologists and psychiatrists always limits specified on authorization

Service of court documents if over limit $200 including meterage LSS meterage rate is $0.50/km

Skip tracing if over limit $200 including meterage LSS meterage rate is $0.50/km

Title searches for property andassets

N/A actual cost of the search only for searching registered assets under theLand Titles Act and Personal Property SecuritiesAct

does not include payroll and accountingsearches

Travel Lawyers if travel is not authorized on thereferral

Seedisbursement itemfor details

Travel Witnesses always Seedisbursement itemfor details

Videoconferencing always N/A ask for government rates

lss disbursements

Documents