City of Tshwane 2010 Preparations

Presented by: Godfrey Nkwane

Values

VisionTshwane as the leading African capital city of excellence

that empowers the community to prosper in a safe and healthy environment

MissionTo enhance the quality of life of all people in the City of

Tshwane through a developmental system of local government and the rendering of efficient, effective and

affordable services

Responsibilities

• FIFA Confederation Cup 2009• 2010 FIFA World Cup

CBD

WonderboomAirport

Super Stadium

FIFA Fan Park

Loftus Stadium

H.M. Pitje

Locality of Airports, Main Station, Loftus Stadium, Fan Park &

2 training Stadium sites in the City of Tshwane Waterkloof

Airport

Main Rail Station

Host City Overview: City Map[PMG NOTE : photo’s have been removed]

Institutional Arrangements

OAA (Organising Association Agreement) – FIFA and SAFA;

Government Guarantees – FIFA and national government

Host City Agreement – FIFA and CoT; Stadium Agreement – FIFA and Blue Bulls

Company; Funding Agreement – CoT and SRAC; Memorandum of Understanding (Legacy) – CoT

and Blue Bulls;

Institutional Arrangements

Council

Mayoral Committee

2010 Steering Committee

2010 Political Committee

2010 Working Groups2010 Technical Task

Team

2010 Workstream

Portfolio Committee: SRAC

Social Development/Infrastructure Cluster

Project 1: Loftus Versfeld Stadium Upgrading

• The upgrading of the Loftus Versfeld Stadium comprises of the following works packages :

New Roof over the Eastern Pavilion;

Replacing of spectator seating in stadium;

Additional ablution facilities

Provision of VIP seating

New entrance gates and turnstiles

Installation of New Lift and Shaft

New Venue Operation Centre and Control Room

Upgrading of Lighting

New video screens and scoreboards (Rental option)

Upgrading of Sound and Evacuation system

Provision of Media Facilities

Emergency power

New Board Hall

Project 1: Loftus Versfeld Stadium Upgrading

Budget

• R105m

• Possible Shortfall – R22m

10

New Roof Over Eastern Pavilion

Site Layout Loftus Versfeld stadium [PMG NOTE : photo’s have been removed]

Project 2: Loftus Stadium Precinct [PMG NOTE : photo’s have been removed]

H

Pedestrian walkway

Playing Field

Northern Stand

Eastern Stand

Southern Stand

Western Stand

Hospitality

Broadcast Compound

Media Centre

Emergency Services

Helipad

Commercial Display

H

Transport Groups Stadium Seating

Hospitality Area

Regional LongDistance PT Service

„Green“P+R-Shuttle Service

BRT Service

Pedestrian-Underpass

Road-Underpass

1,882 ped. (24 buses / 1,261 ped./p-hr)

3,266 ped.(28 buses / 1,633 ped./p-hr)

806 ped. fromP+R Pretoria Sports Ground

(540 ped./p-hr)

2,010 ped. fromRemote Hospitality Parking

(1,009 ped./p-hr)

10,369 Spectators

(6,083 / p-hr)

11,000VIP’s

(5,500 / p-hr)

4,415 ped.2,649 ped./p-hr)

8,830 ped.(102 buses / 5,298 ped./p-hr)

50%

50%

Pedestrian Flow Analysis: University / Lynnwood RoadFigure 1.3.16

HI

K

A

LM

J

Pedestrian walkways / -flowDrop-off / Pick-up pointsEntrance / Exit Gate /Mag&Bag areaCritical PointSection for AnalysisA

SARCC MetroRailService

10,080 Ped.(6,754 ped./p-hr)

new

ped

estr

ian

link

Regional LongDistance PT Service

8,830 ped.(102 buses / 5,298 ped./p-hr)

„Blue“P+R-Shuttle Service

2,870 ped. (37 buses / 1,923 ped./ p-hr)

„Red“P+R-Shuttle Service

1,546 ped. (20 buses / 1,036 ped./p-hr)

2,304 ped. fromP+R Technical School

(1,544 ped./p-hr)

4,416 Ped. fromP+R LC de Villiers(2,959 ped./p-hr)

2,304Spectators

(1,544 / p-hr)

23,327Spectators

(15,321 / p-hr)

Pedestrian walkways / -flowDrop-off / Pick-up pointsEntrance / Exit Gate /Mag&Bag areaCritical PointSection for Analysis

50%

50%

4,415 ped.2,649 ped./p-hr)

Pedestrian Flow Analysis: Park StreetFigure 1.3.15

A

A

B

C

D

E

F

G

Project 3: Transportation

Project 3: Transportation

Project 3: Transportation

Project 3: Transportation

Project 3: Transportation

Group of Projects

• Group F:

Project Status

• OPS plan for BRT approved by Mayco in July 2008

• Finalising business plan• Only limited service will be

available for 2010• Normal City buses will be used

on limited BRT routes for Confederation Cup 2009 and 2010

Project 3: Transportation

Group of Projects

• Wonderboom Airport Upgrade

Project Status

• All capital projects that budget were provided for, are still on track. Smaller projects should be completed by end March 2009. Overall completion is June 2009

Project 4: Training Venues

The provision a FIFA Fan Park that is suitably located within the Host City.

A feasibility study is underway to look at Union Buildings and Tshwane Events Centre

A detailed technical report will be tabled to the Mayoral Committee in September 2008 outlining the viability of having the Fan Park at either the Union Buildings or Tshwane Events Centre.

Project 5: Fan Parks And Public Viewing Areas

25

Project 5: Proposed Fan Park & Public Viewing Areas

Project 6: Utilities

Project 7: Information Technology and Telecommunications

• Optical Fibre network used for data communication and electrical protection;

• 420 schools being connected through Gauteng-on-Line project;

• Smart City Project – Low Cost Internet Connectivity to household – City-wide (including all townships);

Project 7: Tetra Systems

The supply, delivery, installation and commissioning of a new digital trunked radio communication systems•Phase 1:

– Consultants have been appointed to design the project and complete the tender specifications

– Planning Phase was from June – July 2008

•Phase 2 January 2009 to August 2009:– Tender and partial implementation and testing

Project 7: Tetra System

• Phase 3 September 2009 to June 2010

– Procurement, implementation and review of the system of instruments and instrument purchases

It should be noted that an estimate of between 40 000 and 70 000 possible visitors need to be catered for

To encourage the establishment of accommodation in Tshwane and surrounding areas like Madibeng and Metsweding

To encourage the grading of these facilities through MATCH and the Tourism Grading Council of SA (TGCSA)

To align all accommodation plans with the CoT Tourism Master plan, to create sustainable business opportunities that link to the Host Cities Legacy and Sustainability Programmes.

Project 8: Accommodation

Project 8: Accommodation

Township Bed and Breakfast Grading

To promote the development of SMMEs in the tourism sector by supporting emerging B & B establishments in Tshwane that offer a cultural home-stay experience. The vision is to create sustainable businesses that will link with the Host Cities Legacy and Sustainability Programme

The City of Tshwane in partnership with Tourism Grading Council of South Africa and the Bed and Breakfast Association in Tshwane have identified 81 Bed and Breakfast establishments for grading. All 81 establishments are currently under going a process of assessment by grading council assessors, after which the establishments will be graded.

The CoT is currently awaiting a report from the Tourism Grading Council of SA to understand how many of the 81 establishments are “gradable” and which “not gradable”, as well as what procedure must be put in place to make these establishments gradable. The outcomes of this report will immediately be addressed during this financial year. This process (has started again to have as many as possible establishments graded.

Convert first time visitors into repeat visitors.

Maximise visitor length of stay and spend.

Consolidate and grow core domestic and international tourism source markets.

Position City of Tshwane better for investment and trade opportunities.

Leverage growth in Business Tourism and attract 2010 related meetings/conferences/exhibitions.

Further position the destination as a Home of Jazz.

Project 9: Tourism

Project 9: Tourism

Hop-on/ Hop-off Bus To promote as a preferred tourism destination by providing a reliable and quality transport moving from and around different tourism products

The trail run of the hop-on-hop-off bus took place on the on the 22 May 2008 departing from Old-Raadsaal/Council Chambers. Forty guests were invited including Tourism Stakeholders, Tourism Clusters and Portfolio Committee Members.The launch of the bus took place on the 27 May 2008. 70 guests were invited including MMC’s, the Ward Councillor, SED: Economic Development, ED’s, representatives from Tourism Associations and Stakeholders. The CoT is in the process of compiling a tender document/start tendering process to get a company/SMME that will implement and expand the project to include other areas (especially previously disadvantaged communities).The aim is to have the bus fully operational by 1 September 2008 (Tourism month). Infrastructures (bus stop signs) are currently being erected on the bus routes. The CoT is currently busy planning operational timeframes for the bus service and planning to overcome increases in operational expenses

Project 10: Tourism Signage

Tourism Signage To erect signage to the tourism destinations that has been identified as an important measure to promote the visitors tourism experience in Tshwane.

139 Tourism Directional Signs were erected during 2007/08 financial year.

17 B&Bs and 17 Tourist attractions benefitted from this process. Signage for 25 Police Stations were also erected.

Another 32 tourist signs will be erected during the current financial year.

Project 10: Tourism Information Centres

Tourist Information Centres

This project aims to create world class user-friendly Tourist Information Centres with lounges with refreshment decks and internet capabilities. The centres will stock printed information on various aspects required by international and local visitors. The centre will also retail 2010 soccer memorabilia and other items that will interest visitors such as branded Tshwane merchandise. These centers will be evenly distributed throughout the five CoT regions and will be manned and operated by CoT through volunteers.This line department will source partners to assist.

The CoT is currently investigating the possibility of entering into collaborative partnerships for the establishment of tourist information lounges. Terms of reference are currently being drafted.

Project 10: Branding & Event Management

• CoT events in which 2010 will participate; LOC events in which Tshwane 2010 will participate; and Tshwane 2010 events.

• Events held and participated to date:

3 Bafana Bafana matches hosted in the City of Tshwane

Host City Poster Competition

2 Host City Marketing Imbizos (Bloemfontein and Velmore in Tshwane);

Tshwane International Trade and Infrastructure Investment Conference (TITIIC) which included the dinner hosted by the Executive Mayor where the CoT composite logo was launched;

The TITIIC exhibition, where the 2010 brochure was first distributed;

The Exhibition organised by FIFA/LOC in Vienna during the Euro 2008.

Project 10: Event Management

• Upcoming Events to be held by the City of Tshwane:

Public Viewing Dry-Runs

Mayoral Business Dinner “Unpacking the Investment Potential of 2010”

Loftus Versfeld Stadium Roof wetting

Road shows (Izimbizo)– 2010 Updates

Business Breakfasts

Project 11: City Beautification

• 2010 City Beautification comprises the following functional areas: City decoration

City neatness and maintenance

City cleansing

• Phase plans are to be prepared for each functional area:  Phase 1: Preparation of city beautification plans

Phase 2: City beautification Implementation Plan

• The 2010 Urban Design Framework is in the process of being developed.

• The conceptual precinct design framework- for Loftus Versfeld Stadium Precinct is complete, the professional team is currently busy with Loftus Stadium detailed precinct design framework

Project 11: City Beautification

• The City of Tshwane supports the City beautification project through development/landscaping of key gate ways and traffic islands.

• Progress to date:

18 parks & 06 traffic islands planned for development in this financial year (2008/09)

Priority sites : Loftus precinct

: Super stadium precinct

: Shabangu circle in Mamelodi

Timeframe : May 2009

• Loftus: A draft Precinct Plan as well as an Evacuation Plan for Loftus Versfeld has been compiled.

• Tshwabac Events Centre (Pretoria Show Grounds) has been identified. Preliminary emergency planning measures are in place

• Public Viewing Areas : Preliminary emergency planning measures are in place

Project 12: Emergency Services

• Hospitals in Tshwane have been identified and mapped.

• The following hospitals were visited for purposes of emergency and disaster planning:

Eugene Marais Hospital

Bougainville Hospital

Moot Hospital

Akasia Hospital

• More visits to Kalafong, Mamelodi, Academic Hospitals are planned

• Province’s coordination is underway

Project 12: Municipal Health Services

• Comprehensive emergency planning will be undertaken between September and December 2008m at the stadiums, hotels, hospitals and public places in Tshwane to ensure safety of visitors and the community.

• Fully equipped mobile joint incident co-ordination unit. Budget has been approved.

• Equipped and operational Disaster Operations Centre (DOC) Budget has been approved.

• Disaster Risk Management tools and equipment. Budget only available for 2009/10 financial year.

Project 13: Disaster Management

• Disaster management is participating in various planning committees and meetings for purposes of 2010 readiness including.

The Safety and Security Cluster of the CoT.

The National Disaster Management Steering Committee for 2010 FIFA Soccer World

Cup Tournament .

Various Provincial Forums .

Meetings with the Dept of Health and discussions on health related disasters.

• Funds have been approved for 2008/09 financial year for the following two capital projects that have a direct impact on 2010 readiness:

• Acquisition of fully equipped mobile joint Incident Coordination Unit

• Equipping of current Disaster Operations Centre

Project 13: Disaster Management

Project 15: Safety and Security

Project 15: Rights Protection Programme

•The protection of FIFA Rights is been catered for in the Host City draft By-Laws under the following headings:

1. Advertising

2. Street Vending

3. Ambush Marketing

4. Business Closure

•The LOC still needs to finalise the roll out plan for the rest of aspects under this programme.

Project 15: Host City By-Laws

Draft By-Laws have been compiled and inputs have been received from various line departments. The By-Laws will go to Council for an in-principle approval in August 2008.

The public participation will be conducted during September 2008 through the office of the Speaker.

The finalised By-laws will be tabled at the Council meeting in October for promulgation

Draft By-Laws to be promulgated cover the following:

Advertising,

Controlled Access,

Public Open Spaces and City Beautification,

Public Roads and Traffic Guidance as well as

Street Trading.

Project 15: Municipal Courts

• The City of Tshwane has a standing agreement with the National Prosecuting Authority to prosecute all cases as well as delegated legislation.

• Hatfield Community Court is available for this purpose.

Volunteer Programme Confirmed numbers of Volunteers (approved by LOC) for Confederation Cup is 561. To date 2368 people have registered31 on-line registration access points throughout the CoT have been established Media coverage on the on-line registration access point was done (by LOC) on 20 June 2008, and the City will be embarking on a communication campaign to garner more supportThe opening date for on-line applications was 1 July 2008 and closing date 30 August 2008.

Project 16: Volunteer Training

Project 17: Green Goal

• The Green Goal Standards are still under discussion, a team of consultant has been appointed by the OC to help in this regard. The following thematic areas are currently been looked at:

Climate Change  • Carbon neutrality • Carbon reduction through energy use• Carbon reduction through waste generation reduction at source and

waste to landfill minimisation• Carbon reduction through reduced sewage production• Carbon offset (carbon foot print)

Energy efficiency •Environmental Management System (EMS) to be in place at the stadia to control peak load•Passive Solar Design•Stadia Flooding Lights•Energy Audits at venues like stadia •Heating, Ventilation and Air Conditioning (HVAC)•Energy Efficient Equipment (Procurement standards)•Efficient Water Heating System

 Integrated waste management plan

•Proactive Waste Management Plan for venues like the stadia•Education and Awareness•Measuring of Waste Volumes, Characterisation of Waste Type.•Waste Avoidance (changes to currently existing practice)•Waste Reuse and Recycling•Waste Transportation and Removal

Project 17: Green Goal

Environmental Management and Awareness Programme

• This project entails the development and management of environmental management related marketing awareness materials, events and media leading up to 2010 World Cup and it will focus on the natural resources reduction. Planning in this regard is still to be finalized pending the finalisation of the Green Goal Standards by the OC working group on Environmental Management.

Project 17: Environmental Management

Project 18: Waste Management

The following tenders are currently underway as part of CoT Waste Removal Plan towards 2010:

•Replacement tenders for Household and Bulk Collection Vehicles – There are three of phases of this tender. In the first phase the evaluation is completed and awaiting to go to the Bid Adjudication committee. For the remaining two phases we are in a process of putting together specifications to go on tender.

•A 240ℓ bin tender is advertised and awaiting to go to bid Evaluation and Adjudication committees.

•CB46/2008 is expected to be implemented and rolled out as from 1st September 2008.

•3 200 m3 bins tender is already advertised and the site meeting is on the 10 th of July at Waste Depot. These are the bins that will be used for the Underground Bin System at strategic venues like Stadia. CB 94/2008

•A 20m3 tender open top containers is already advertised and the site meeting is on the 17 th of July. CB120/2008

•The specifications for the  4m3, 6m3, 11m3, 12m3 and 22m3. are in the process of being finalised.

•Refuse bag tender closed on the 04 July 2008 CB 95/2008.

Project 19: Business Closure

• The issue of business closures is dealt with under the Host City By-Laws

• The City will assist businesses that are not in contravention of the Rights Protection Programme to gain accreditation so that they can remain open for the duration of the 2010 FIFA World Cup™.

Project 22: LED and Entrepreneurship

Training and Skills Development

To identify and train SMME’s in the communities who have registered with the CoT and have operational business in tourism. Tourism Enterprise Programme (TEP) has developed 8 training toolkits that are presented, during training, by the authors and other industry experts. The vision is to create sustainable businesses that will link with the Host Cities Legacy and Sustainability Programme

The CoT has identified and trained 15 SMME’s in the TEP toolkits Programme. These SMME’s are members from the community who have registered and have operational businesses in the tourism industry.The CoT’s database of SMMEs was utilised to identify the SMMEs for training.

Project 22: Legacy LED and Entrepreneurship

2010 Host City Awareness Campaign

The proposed awareness campaign is proposed to have three key messages:

To share our unique cultural heritage with the world creating an opportunity for civic pride and convert 1st time visitors into repeat visitors and word-of-mouth ambassadors. The Home of Jazz theme can be utilised to create vibe and excitement while at the same time express the uniqueness of the destination.

To assist businesses and entrepreneurs to identify and optimise business opportunities around the World Cup by sharing relevant information around the World Cup e.g. MATCH requirements for contracting and national, provincial and local initiatives around the World Cup.

Showcasing and leveraging on the City of Tshwane’s capital city status in the way that the media, the FIFA family, visiting soccer teams, their technical teams, supporters and spectators are treated from entry to exit.

It is envisaged that the Campaign will cover the whole Tshwane metropolitan area, lobbying all communities, businesses and visitors by utilising all communication channels available.

Critical outcome include inter alia:

Audit of Existing Accommodation Facilities and other related businesses

Facilitating the increase of available accommodation facilities in Tshwane and from neighbouring cities

Building civic pride, excitement and hospitality towards visitors

Maximising all the marketing opportunities through the increased world-wide publicity and media exposure

Growing the economy of the City of Tshwane

Negotiations are currently underway to investigate the appointment of an Education Institution such as University of Pretoria by Middle August 2008 to do an audit of all accommodation facilities in Tshwane

Project 23: Overall Co-ordination

• The City of Tshwane has appointed PMO Consultants to do the overall project management and provide professional services for the 2010 Programme.

• To date the consortium has been responsible for programme and project management of the all 2010 initiatives, with the CoT line Departments being responsible for implementation.

• The CoT 2010 Business Plan was approved on the 28th May 2008 and this is being used as the tool for overall programme management along with the Project Plan.

• A risk matrix has been compiled highlighting all the major project risks and this is being managed by the Project Directorate and the CEO 2010 on an ongoing basis.

• Offices have been identified and are currently being renovated.

• Anticipated date of completion beginning August 2008

• 1000m² of office space has been provided with the CoT paying all costs except electricity and telephones

LOC Venue Offices

• Adequate budgeting for projects;

• Alternative fund raising opportunities for

2010 projects;

• Attracting investments into the city for PPP

opportunities;

• FIFA’s Rights Protection Programme

Challenges

• Loftus upgrade;

– Tight timelines, especially on roof and general building works;

– Procurement process (CIDB, turnaround time and exploitation);

– Pathway between Loftus and Girls High;

• Public transport projects not completed in time;

• Exclusion zones and Business closure;

Risks

THANK YOU