Page 1 of 2 AM 16-028

City of Palmer Action Memorandum No. 16-028

Subject: Approve a Council Community Grant in the amount of $2,500 to the Downtown Merchants Association (Denise Statz) to Support “Who Let the Girls Out” in Palmer on April 22-23, 2016 Agenda of: March 22, 2016 Council Action: ___________________________________________________

Originator Information:

Originator: Nathan Wallace

Date: March 7, 2016 Requested agenda date: March 22, 2016

Department Information:

Route to: Department Director:

Signature: Date:

x Community Development 3/07/16

x Finance 3/7/16

Public Safety

Public Works

Attachment(s): Council Community Grant Request Staff Evaluation

Approved for presentation by:

Signature: Remarks:

City Manager

City Attorney

City Clerk

Certification of Funds:

Total amount of funds listed in this legislation: $ 2,500.00

This legislation (√): Has no fiscal impact Creates a positive impact in the amount of: $

x Negative impact in the amount of: $ 2,500

Funds are (√): x Budgeted Line item(s): 02-01-10-6068 Council Community Grant Not budgeted Affected line item(s):

General fund assigned balance (after requested budget modification): $

Enterprise unrestricted net position (after requested budget modification): $

Director of Finance Signature:

Page 2 of 2 AM 16-028

Summary statement: Denise Statz on behalf of the Downtown Palmer Merchants Association is requesting a $2,500 grant to help finance the 6th Annual “Who Let the Girls Out” in Palmer. The event is conducted in Palmer and this year includes the Alaska Railroad participation with a train from Anchorage to the State Fair grounds and busses from there to downtown Palmer. The event is expected to bring in 300 passengers by train, with more than 2,500 people participating in the Palmer community over the weekend. The organization will conduct an impact survey along with a “passport” that encourages visits to all events/venues which will be collected to verify numbers of participants. In February 2015, the City Council adopted Ordinance No. 14-043 which established the Council Community Grant program. The Council also approved $10,000 in Council Discretionary Funds for 2016 that would finance approved Council grants.

Legislation # Organization Amount Date Approved AM 16-024 Active Soles $ 1,000 February 23, 2016

Total Donations: $ 1,000

Administration recommendation: Authorize Action Memorandum No. 16-028.

Project Name: Who Let The Girls Out

Reviewer Name: Nathan Wallace Date: 3/7/2016

Qualification Pre-Check

All items listed below must be present before further review of application.

Event must be accessible to all members of the community.

X Event must take place within Palmer city limits or within one mile of city limits.

X Event has received funding from the City in the past. List the years funding was received: 2012- $500/ 2014-$1000

If event was supported by a City grant in the past, the post event report from the previous event is complete.

Application Elements

Expectations Points Earned

Acce

ssib

ility &

St

rate

gic P

riorit

ies 10 pts 7 pts. 3-0 pts

The application clearly states the economic benefits and the reader/evaluator easily understands the benefits to the community and residents of the City.

The application states the benefits, however it is not clear and/or the reviewer/evaluator must assume or use reason to determine the benefits to the community and residents of the City.

The application does not clearly demonstrate the benefits and/or the reader/evaluator cannot determine through reasoning the benefits to the community or residents of the City.

10 The application clearly addresses how the project meets one or more of the City’s Economic Development Strategic Priorities.

The application attempts to address how the project meets one or more of the City’s Economic Development Strategic Priorities; however, the reviewer/evaluator must assume or use reason to determine how the project is addressing a strategic priority(s).

The application does not clearly demonstrate how the project is addressing a strategic priority and/or the reader/evaluator cannot determine through reasoning how the project is addressing a strategic priority.

10

Fi

scal

The application clearly states how much financial or in-kind services are being requested for the project.

The application contains information regarding financial and/or in- kind services as part of the project; however, it is not clear and the reviewer/evaluator must assume or use reason to determine what is being requested.

The application does not clearly state what is being requested and/or the reviewer/evaluator cannot determine through reasoning. 10

The application includes a project budget which demonstrates sound fiscal practices and reviewer/evaluator can easily understand.

The application includes a project budget; however, the reviewer/evaluator has questions or has to use reason to understand the overall budget for the project.

The application does not include a project budget or the reviewer/evaluator cannot understand and/or has significant concerns about the budget as presented.

10

Be

nefit

The application clearly states how the community will benefit as a result of the event.

The application states the degree of benefits; however, it is not clear and the reviewer/evaluator must assume or use reason to determine the how the community will benefit as a result of this grant.

The application does not clearly demonstrate the degree of benefits and/or the reviewer/evaluator cannot determine the how the community will benefits as a result of this grant.

10

Re

porti

ng

The application clearly states how and when the City will receive a post event report on this project.

The application attempts to address how a post event report will be given to the City; however it is unclear and the reviewer/evaluator must assume or use reason to determine how and when the report will be presented.

The application does not attempt to address how a post event report will be given to the City or the reviewer/evaluator cannot determine how the report will be presented.

8

Total: 58/60

City of Palmer• City Manager's Office 231 W. Evergreen Avenue • Palmer, AK 99645

Phone: 907-745-3271 Fax: 907-745-0930

Council Community Grant Application

Program, service, project or event title:

Date(s) of program, service, project or event:

Applicant Information

Name:

Address:

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Organization Information

Name of organization/group: -~ -fowA! -=Pclt\A..V fvl.e/C-hef\trJ Type of organization: 0 Non-profit 0'volunteer community group D Other

Amount of Request:

Matching funds provided by applicant:

Funding Request

$ c25b6°(J

$ ' "' ,.., S-6 C() t /-

Project Summary Information

In the space below, provide a concise, on paragraph summary of your proposed program, service, project or event and how it promotes economic development for the City of Palmer.

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v I

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--· Community Grant Application Page 2 of 5

Project Scope of Work

Please list the steps to be taken to conduct the program, service, project or event. Be sure to address issues such as: beginning and ending date, who will work to conduct the event/project, clean-up team, where is the project going to occur (location).

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c <>MM ,tlu. ~b 6£J.a 1"' °" CJ• >rub . \A coo= h UA w,~J.,. '-f1M- CJ..w 1w ~ i I

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Eligibility

Describe how your program, service, project or event meets the eligibility guidelines.

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d.tM-CVl J lwh ~ ?ACtru/ ':1 ~ ~...: t . 1 C oVL,uM fLll l.t... r uJ<iR.JLd 6 <~ -f 1f c:Jf\!i Ju k f.) fo rf tl -+£...« I ru 6 t M d 1>c&ruL c' J d &~ h r, a ft {(A,

Matching Funding Source

Describe source of matching funding. Have alternate sources of funding been explored?

ldt. 1 d~ hLvJ vtiLl1 Lh\,i JS , cu/dv,· 6µb d t var, o.,Lb lLv';Ll, ( ~oo, $60D1 1,DDc)

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Community Gr~nt Application Page 3 of 5

Community Benefit

Please indicate how the results of your program, service, project or event will enhance economic development or generally benefit the City of Palmer. Describe the expected number of participates to be attracted by the event or project. Please explain how your organization will evaluate the community benefit of your event. Examples might include surveys, registrations, sign-in sheets, number of people served, etc.

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610

pc /he. ( fcA+J ·

Detailed Budget

Revenue:

Source: Cash In-Kind Total

M.1/c h~1t1. s $ $ $ ( ~5'"51)(> <) l)

$ $ $

~ kl/\-. J $ $ 4/5"66 $ c.fooo (/'loCNh)

JJQAI-M.JI.LO\~IL {: $ 4clQO -t/- $ $ 4000

$ $ $

Totals $ $ $ l q 5'0 0

Expenditures:

Item/Service: Cash In-Kind Total

cc,2U11 ~vtJ $ $ $ 15"t'50 -

[l l'l! $ $ $ A.Db .-

l\lU,,w1( $ $ $ 3bDb -

~Ul?4.£, $ $ $ C]oD-

$ $ $

Totals $ $ $ I~ 357) o(.l

Community Grant Application Page 4 of 5

Applications may be submitted at any time to the address listed above. Please allow at least six weeks lead time for application review and City Council agenda scheduling.

Applicant signature:

Date:

For Office Use Only

Date received by Manager's Office:

City Council agenda date:

Action Memorandum No.:

City Cou nci I: D Approved D Denied

Date Manager's Office notified applicant of request outcome:

Community Grant Application Page 5 of 5