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    Imported ulk Cargo FertiliserInspection Protocols

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    1

    CONTENTS

    BACKGROUND 2

    EXECUTIVE SUMMARY 3

    INTRODUCTION 4

    QUARANTINE INSPECTION PROTOCOLS 4

    1. LEVEL 3 High Risk Consignment 5

    2. LEVEL 2 Medium Risk Consignment 6

    2.1 Auditing 6

    2.2 Vessel Cleanliness 7

    3. LEVEL 1 Low Risk Consignment 8

    3.1 Auditing 8

    3.2 Vessel Cleanliness 9

    3.3 Vessel Voyage 10

    4. Import for Manufacturing Under AQIS Issued Permits 11

    5. Pre-Arrival Documentation 12

    CONTAMINATION PROCEDURES 14

    Attachment 1 - Initial Desk Audit 15

    Attachment 2 - On-Site Audit Protocols 17

    Attachment 3 Manufacturer Declaration 30

    Attachment 4 AQIS Sampling Standard 31

    Attachment 5 Vessel Survey, Inspection Report and Treatment Order 37

    Attachment 6 Surveyors Guidelines 42

    Attachment 7 AQIS Pre-Arrival Fertiliser Information 48

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    2

    BACKGROUND

    In answer to the recommendations arising from the 1996 review of Australias

    quarantine policies and operations,Australian Quarantine a Shared Responsibility,

    the Governments 1997 Response accepted several principles aimed at strengthening the

    quarantine continuum and keeping quarantine risks offshore. The continuum of the

    quarantine concept proposed a holistic approach, commencing offshore with Australias

    neighbours and trading partners, proceeding through the traditional quarantine border

    and continuing through to onshore activities.

    The importation of fertilisers into Australia presents a serious quarantine issue.

    Imported consignments may be contaminated with quarantine contaminant materials

    such as seed, soil and animal matter, which have the potential for introducing exotic

    pests and diseases into Australia. Given the high potential for direct application of

    fertiliser to soil, the Australian Quarantine and Inspection Service (AQIS) has had a nil

    tolerance policy on fertiliser contamination since 1995.

    Since that time, the Australian fertiliser industry has implemented a number of

    initiatives designed to reduce quarantine contaminants in the fertiliser pathway and

    supply chain. Given these advances, and in recognition of the need to keep quarantine

    risks offshore as far as possible, the quarantine operational arrangements for the

    importation of bulk in-ship fertiliser into Australia underwent a review in 2003.

    In response to the outcomes of the review, this paper has been developed to clearly

    articulate the quarantine inspection protocols for the importation of bulk in-shipfertiliser. These arrangements do not supersede the import requirements for bulk

    fertiliser; they are designed to address the risk of quarantine contaminants within

    imported bulk in-ship fertiliser. The underlying principles include:

    1. alignment of classification and inspection procedures with critical control pointsand appropriate quality assurance mechanisms;

    2. an open and transparent decision making model; and3. consistent implementation of efficient and effective procedures for dealing with any

    quarantine contamination of fertiliser vessels and or cargoes.

    The rating system and inspection procedures outlined in this document relate to the

    importation of bulk in-ship fertiliser. Fertiliser is defined as a substance that is

    manufactured represented supplied or used as a means of directly or indirectly:

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    3

    EXECUTIVE SUMMARY

    The protocols described in this document are the result of a cooperative project between

    AQIS and the fertiliser industry through its representative body, the Fertilizer Industry

    Federation of Australia. This cooperative approach has enabled the development of a

    protocol that improves the effectiveness and efficiency of the various parties involved in

    importing fertilisers that are vital to Australian agriculture.

    From a quarantine perspective these protocols ensure that not only do inspection

    procedures provide very high confidence in the integrity of the quarantine border, but

    also that the industry is encouraged to adopt systems that reduce the risk of

    contamination throughout the supply chain.

    From an industry perspective these protocols ensure a clear understanding of quarantine

    inspection procedures. They provide opportunities for companies to reduce the

    commercial risk of importing fertilisers by implementing supply chain procedures and

    quality assurance that significantly reduce the risk of contamination.

    Whilst these procedures represent a significant improvement in the management of

    quarantine issues in fertiliser imports, they build on an existing system that has seen the

    rate of contamination drop from 18% in 1996 to less than 2% currently. The detection

    of very small quantities of contaminants, a handful of grains, in the few incidents that

    still occur is testament to the effectiveness of the inspection procedures.

    This document sets out the procedures, the quality assurance processes, and thestandards and qualifications to be applied in an improved quarantine continuum. It

    describes the process for determining the three levels of classification for fertiliser

    imports and the inspection regime that will apply to each level. The three levels of

    classification are determined on a vessel hold-by-vessel hold basis and are based on

    consideration of the supply chain to the point of loading, the vessel and the voyage. It

    describes the process to be followed by importers/suppliers seeking assessment and

    accreditation of their supply chains to Level 1 and Level 2 status. It also includes

    relevant background documents, guidelines and procedures required by AQIS andindustry for assessment of Supply Chains to Level 1, Level 2 and Level 3 status.

    Consistent implementation, by all parties, of the detail and the principles set out in these

    protocols will improve the efficiency and effectiveness of quarantine control. The

    protocols allow importers to take extra measures to reduce commercial risk and capture

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    4

    INTRODUCTION

    Contamination of fertiliser can occur at a number of places throughout the supply chain;

    from manufacturer through to and including the voyage that the vessel takes to

    Australia. Recognising this, critical control points through the supply chain have been

    identified and related contamination management strategies developed. Whilst the full

    suite of contamination management strategies provide a high level of assurance that

    contamination has been managed effectively, it is acknowledged that they may not be

    practicable in all circumstances. Given this, the quarantine inspection protocols detailed

    below have been developed in a three level approach aligned with the type and number

    of control strategies employed by manufacturers and/or importers.

    In instances where there are no recognised contamination management strategies in

    place, consignments are classified as Level 3, high risk. Where some specific strategies

    have been implemented, consignments are classified as Level 2, medium risk. Where

    the full suite of strategies has been implemented and there is a high level of confidence

    in the quarantine integrity of the consignment, it is classified as Level 1, low risk.

    In the development of these protocols, AQIS has maintained its nil tolerance policy on

    fertiliser contamination. Further, the protocols provide a high level of integrity and

    transparency in the quarantine decision-making system.

    QUARANTINE INSPECTION PROTOCOLS

    Three inspection protocols have been designed to detect quarantine contamination inbulk fertiliser cargoes. The three levels of inspection are based on assessment of the

    supply chain and vessel and measures that have been taken to reduce contamination

    risk. The assessment is applied to the vessel on a hold by hold basis and all cargo and

    this is referred to as the consignment throughout this document.

    In terms of quarantine contamination, actionable cargoincludes, but is not limited to

    the following items, dependant on their origin:

    grains and cereal crops (e.g. wheat, barley, oats, maize, sorghum); leguminous crops (e.g. beans, peas, soybean, lucerne); meals and/or stock feed; oilseed crops;

    i ( li h d ith h k )

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    1. LEVEL 3 High Risk ConsignmentFor a consignment to be classified as a Level 3, one or more of the stages of therecognised supply chain (manufacture/load port and vessel) do not provide sufficient

    evidence of contamination control. For example:

    manufacturer/load port has not been AQIS audited; and/or vessel has carried actionable cargo(refer above) within the last six voyages.The consequence of a Level 3 rating is a high level of AQIS intervention at the border.

    There are 4 stages of inspection required for Level 3 consignments:

    1. Initial hold inspection of all holds2. Inspection of landed fertiliser at all discharge ports3. Intermediate hold inspection (ONLY ONE hold of like fertiliser for each

    importers shipment)

    4. Final hold inspection (ONLY ONE hold of like fertiliser for each importersshipment)

    High-risk cargoes are cleared on a port-by-port basis, meaning that a portion of a

    consignment discharged in one