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  • 7/22/2019 Madras Fert Tender




    MANALI, CHENNAI 600 068E Mail

    TELEPHONE : 044 25945311/312/315 FAX : 044 25941621


    TENDER No. EPRO/COMM/SOLARPV/021213/0019 / DT.11.11.2013

    Online bids are invited from manufacturers / suppliers / authorized dealers forDesign, supply, testing, installation and commissioning of Solar PV Power Plant 50KW. Vendors interested to quote to visit in the website to submit onlinebids. For any clarification, please contact through To contact overphone (1) Mr Prashanth, Mobile Phone No. 08123652607 and (2) Mr Avinash, MobilePhone No. 08049000220 of Bob Tech, Bangalore

    Press Tender No. & Date EPRO/COMM/SOLARPV/021213/0019 /



    Artilce code 30-7-10120

    Quantity 1 SETEstimated Value of Tender(Approx.)

    Rs.84.0 Lakhs

    Nature of Bidding Two Part Bidding :1stPart : Techno-Commercial Bid,2ndPart: Price Bid

    Bid Submission Closing Date 02.12.2013 at 13.00 HrsTechnical Bid Opening Date 02.12.2013 at 14.00 HrsPrice Bid Opening Date Techno commercially qualified tenderer will be

    intimatedEMD Amount Rs.1.68 Lac/- (Rupees One Lac and Sixty Eight

    Thousand)(Refer Annexure-7)

    Security Deposit (SD) 5% of the Order ValueMode of Payment for EMD or SD By Demand Draft in favour of Madras Fertilizers

    Ltd., payable at Chennai or by Bank Guarantee inthe prescribed format attached.

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    EMD BG Validity 45 Days beyond the Bid Validity period (135 Daysfrom the date of opening Techno-commercial Bid)

    Submission of EMD EMD DD or BG, should be put in a separate sealed cover,

    superscribed as EMD for Tender No:

    EPRO/COMM/SOLARPV/021213/0019 DATED11.11.2013 and the same to be addressed and sent to

    The DGMCommercial,

    Madras Fertilizers Ltd.,

    Manali, Chennai 600 068

    EMD should reach the above on or before the last date

    and time meant for submission of bids. Any delay will

    result in rejection of Techno-Commercial Bids.

    Refund of EMDEMD of unsuccessful bidders will be returnedthru RTGS only after finalisation of the tender.

    Bid Submission Two Separate on-line bids(1) Techno-Commercial Bid; and(2) Price Bid

    To be submitted with price break up details per

    Annexure-11 & 12on or before the date & time

    meant for submission of bids.

    Bid Validity 90 days from the date of bid openingPayment Term Strictly as per Annexure 9

    Delivery Schedule Within three months from the date of receipt oforder

    Bid Evaluation Method Techno-Commercially qualified L1 basis.

    Negotiation If Required

    Instruction to tenderer forapplying e-tender

    Annexure 1

    Technical Details Annexure 2Eligibility Criteria & Other Specialconditions

    Annexure 3 (Required Proofs & Evidence to beuploaded)

    Scope of Work Annexure 4Guarantee Annexure 5Completion Period Annexure 6

    EMD Terms & Conditions Annexure 7

    SD Terms & Conditions Annexure 8Payment Term Annexure 9

    Terms & Conditions Annexure 10

    Techno-Commercial Bid format Annexure 11

    Price Bid format Annexure 12BG Format for EMD Annexure 13BG Format for SD Annexure 14Format for RTGS Annexure 15


  • 7/22/2019 Madras Fert Tender



    ANNEUXRE - 1


    1.1 Instructions to the Tenderers / Bidders for the e-submission of the bids onlinethrough the e-tender site of M/s Bob e-Procure Solutions Pvt Ltd., Bangalore.

    1.1.1 Bidders should do the registration in the tender site the option available. Then the Digital

    Signature registration has to be done with the e-token, after logging into the site.

    The e-token may be obtained from one of the authorised Certifying Authorities such

    as SIFY/TCS/nCode.eMudhra.

    1.1.2 Bidder then need to login to the site through their user ID / password chosen duringregistration.

    1.1.3 The e-token that is registered should be used by the bidder only and should ensuresafety of the same.

    1.1.4 The Bidders can update well in advance, the documents such as certificates,purchase order details etc., and these can be selected as per tender requirements

    and then send along with bid documents during bid submission.

    1.1.5 After downloading / getting the tender schedules, the Bidder should go throughthem carefully and then submit the documents as asked, otherwise, the bid will be


    1.1.6 If there are any clarifications, this may be obtained online through the tender site, orthrough the contact details. Bidders should take into account the Corrigendum

    published before submitting the bids online.

    1.1.7 Bidder, in advance, should get ready the bid documents to be submitted as indicatedin the tender schedule and they should be in .doc/.txt/.pdf / .xls /.dwg formats only.

    1.1.8 Bidder should submit the EMD as specified in the tender. The original should beposted / couriered / given in person to the Tender Inviting Authority, within the bid

    submission due date & time for the tender. Scanned copy of the instrument should

    be uploaded as part of the offer along with Techno-Commercial bid.

    1.1.9 It is construed that the bidder has read all the terms and conditions beforesubmitting their offer.

    1.1.10 The bidder has to submit the tender document online well in advance before theprescribed time to avoid any delay or problem during the submission process.
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    1.1.11 After the bid submission, (the bid token number) given by the e-tendering systemshould be printed by the bidder and kept as a record of evidence for online

    submission of bid for the particular tender.

    1.1.12 The details of the Earnest Money Deposit document should be submitted physicallyto the Dept., and the scanned copy should be furnished at the time of bid

    submission online. They should be same otherwise the Tender will be summarily


    1.1.13 The Tender Inviting Authority (TIA) will not be held responsible for any sort of delayor the difficulties faced during the submission of bids online by the bidders.

    1.1.14 The tendering system will give a successful bid updation message after unloading allthe bid documents submitted and then a bid summary will be shown with the bidnumber, date and time of submission of the bid with all other relevant details. The

    documents submitted by the bidders will be digitally signed using the e-token of the

    bidder and then submitted.

    1.1.15 The bid summary has to be printed and kept as an acknowledgement as a token ofthe submission of the bid. The bid summary will act as a proof of bid submission for

    a tender floated and will also act as an entry point to participate in the bid opening


    1.1.16 Bidder should log into the site well in advance for bid submission so that he submitsthe bid in time, ie., on or before the bid submission end time. If there is any delay,

    due to other issues, bidder only is responsible.

    1.1.17 Each document to be uploaded through online for the tenders should be less than 8MB. However, if the file size is less than 8 MB, the transaction uploading time will

    be very fast. The total size of the documents in all the covers put together, should be

    less than or equal to 8 MB.

    1.1.18 The bidder should see that the bid documents submitted should be free from virusand if the documents could not be opened, due to virus, during tender opening, thebid is liable to be rejected.

    1.1.19 The time settings fixed in the server side and displayed at the top of the tender site,will be valid for all actions of requesting, bid submission, bid opening etc., in the e-

    tender system. The bidders should follow this time during bid submission.

    1.1.20 All the data being entered by the bidders would be encrypted using PKI encryptiontechniques to ensure the secrecy of the data. The data entered will not viewable by

    unauthorized persons during bid submission and not be viewable by any one until

    the time of bid opening. Overall, the submitted tender documents become readable

    only after the tender opening by the authorized individual.

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    1.1.21 The confidentiality of the bids is maintained since the secured Socket Layer 128 bitencryption technology is use

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