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April 8, 2014 Board Agenda.docx

* Board Action Requested

McLEOD COUNTY BOARD OF COMMISSIONERS

PROPOSED MEETING AGENDA APRIL 8, 2014

1 9:00 CALL TO ORDER PLEDGE OF ALLEGIANCE

Dillon Hayes started employment with McLeod County on March 10, 2014 as an Environmental Technician in the Environmental Services Office. Recognition of Karen Kohler-Nelsen, McLeod County Social Worker, as the recipient of Minnesota Social Service Association (MSSA) Outstanding Staff Achievement award.

2 9:03 CONSIDERATION OF AGENDA ITEMS* 3 9:08 CONSENT AGENDA*

A. March 28, 2014 Auditor's Warrants. B. Approve Mining Conditional Use Permit 14-03 for Mark R Smith (Glencoe, MN) to

renew a mining conditional use permit for gravel excavation including mining and stockpiling located in the NW ¼ of the SE ¼, Section 30, Rich Valley Township. Upon completion, restoration will be utilized for aquaculture purposes.

C. Approve Mining Conditional Use Permit for 14-04 for Wm. Mueller & Sons Inc. (Hamburg, MN) to renew a mining conditional use permit on property owned by Janelle Katzenmeyer and Lowell and Daniel Baumetz. Gravel excavation will take place on the Katzenmeyer property, located within the S ½ NE ¼ of the Crow River, Section 21 in Hassan Valley Township. Stockpiling, recycling and crashing will take place on property owned by Lowell and Daniel Baumetz, located within the N ½ EX that part N & E of the Crow River, Section 21 in Hassan Valley Township.

D. Approve the annual 12 month contract with Safe Assure Consultants Inc. (Willmar, MN) for a total of $5,195 for the Highway Department OSHA training.

4 PAYMENT OF BILLS - COMMISSIONER WARRANT LIST* 5 PAYMENT OF BILLS - ADDITIONAL MISCELLANEOUS BILLS TO BE PAID BY AUDITORS

WARRANTS* 6 9:15 JAIL – Jail Administrator Kate Jones

A. Consider approval to donate mattresses to Common cup ministries for youth camp.* The jail is in a replacement rotation for our mattresses in the jail; the current ones are



about 6 years old. A shipment of 12 mattresses came in January, 8 of those were damaged during shipping. The supplier replaced these at no cost to the county. The 8 damaged mattresses are good enough to use however, due to the damage they are not suitable for using in the jail. Common Cup Ministries has a church youth minister who is able to use these new mattresses and some of the better older mattresses at a youth church camp.

7 9:20 BUILDING SERVICES – Building Maintenance Supervisor Wayne Rosenfeld

A. Consider approval to hire Bergmann’s Interiors (Glencoe, MN) to supply and install carpet tile with vinyl base at the Parks & Extension Office at a cost not to exceed $7388.00.* Additional quote for project: Fashion Interiors (Glencoe, MN) $8,610.00.

8 9:25 PARKS – Director Al Koglin

A. Consider approval to purchase a used tool cat for the Fairgrounds not to exceed $30,000.* A new machine using state contract would cost $50,000 to $55,000.

9 9:30 MEDICAL EXAMINER’S OFFICE – Chief Medical Examiner Dr. A. Quinn Strobl

A. 2013 McLeod County Medical Examiner’s Annual Report.

10 9:50 INFORMATION TECHNOLOGY – Network Administrator Matt Troska

A. Request authorization to proceed with advertising for bids for McLeod County Fiber Optic Network project with bid letting tentatively scheduled to start April 16th and continue for a three week period of time. Funding for the project will be coming from the Capital Fund.* IT is continuing to work with Consultant, Elert and Associates to finish the bid spec documents which are on track to be received on April 11th. IT would like to continue to move forward and establish a time table that will allow them to complete a portion or the entire project by the end of this year’s construction season. IT will continue to provide the necessary documents as they go through the steps of the bidding process.

11 10:00 ZONING DEPARTMENT – Zoning Administrator Larry Gasow

A. Consider the request of the Holy Trinity, Mr. Tom Ollig, Committee Member of Winstock Country Music Festival, for review and approval of their application for “Licenses to Permit Large Assemblies in McLeod County” for the upcoming Winstock Country Music Festival 2014. The event is scheduled June 13th through June 14th.*



The purpose is to raise funds to help support Holy Trinity Schools in Winsted, MN. Holy Trinity has an enrollment in grades Preschool through 12th grade. This is a major fundraiser in their annual budget. The assembly will being on the 13th day of June, 2014 between the hours of 5:00 P.M. and 11:59 P.M. and end on the 14th day of June, 2014. The maximum number of persons anticipated to attend is 20,000 each day. The maximum number of tickets to be issued, sold or distributed is 20,000. This property is located in the Northwest Quarter of the Northeast Quarter of Section (15) in the Township (117) North of Range (27) West. Approvals have been granted by the property owners, Township and City. All appropriate signatures have been obtained for the City of Winsted and the State of Minnesota for the application to conduct annual Off-site Gambling and Permit for 1 to 4 day temporary on-sales liquor license. Both the pull tab booth and beer tent are located on property within the City of Winsted. Because of their location it is not necessary to secure approval for these licenses from either the Township or County. McLeod County Sheriff granted written approval on March 6, 2014.

12 10:30 SOLID WASTE – Director Ed Homan and Burns & McDonnell Solid Waste and Recycling Practice Leader Bob Craggs

A. Presentation of Single Sort Operational Plan. B. Consider adoption of Resolution 14-CB-08 Retrofitting the Materials Recovery

Facility (MRF) to Increase Recycling in McLeod County.*

13 COUNTY ADMINISTRATION

Review of Commissioners Calendar

Commissioner reports of committee meetings attended since April 1, 2014.

OTHER Open Forum Press Relations RECESS Next board meeting April 22, 2014 at 9:00 a.m. in the County Boardroom.

MCLEOD COUNTY BOARD AGENDA REQUEST

Board meeting date: 4/8/2014 Originating department: Planning & Zoning

Consent or regular agenda: Consent Preferred agenda time:

Amount of time needed: Funding source (if applicable):

Contact person for more info: Larry Gasow Are funds in Dept. budget:

Representative (present at the meeting to discuss): Larry Gasow, Zoning Adm., x-1218

MOTION REQUESTED:

Mining Conditional Use Permit 14-03: Mark R. Smith of Glencoe is requesting to renew a mining conditional use permit for gravel excavation including mining and stockpiling located in the NW !4 of the SE !4, Section 30, Rich Valley Township. Upon completion, restoration will be utilized for aquaculture purposes.

JUSTIFICATION FOR MOTION:

JUUL Contracting has secured a $5,000 bond for road maintenance issues.

The Rich Valley Township Board recommended approval at their regular meeting on February 12, 2014.

The Planning Advisory Commission recommended approval at their regular meeting on March 26, 2014.

There wasn't any written or verbal opposition to the proposal.

STAFF REPORT

TO:

Date:

Prepared By:

C.U.P. #14-03

McLeod County Planning Commission

March 6, 2014

Larry Gasow

Meeting Date: March 26, 2014

Applicant:

Status of Applicant:

Requested Action:

Purpose:

Existing Zoning:

Location:

Size:

Existing Land Use:

SuiTounding Land Use & Zoning:

GENERAL INFORMATION

Mark Smith 14624 Koala Road Glencoe, M N 55336

PID 11.030.0200

Owner

Gravel and sand mining operation with stock piling.

Continue to mine gravel and sand on a 4.87 acre site for a period another 5 years. After mining operation has been completed the restoration will be used for aquaculture purposes

Agricultural.

4.87 acres within the NW % of SE % of Section 30, Rich Valley Township.

4.87 acres.

Agricultural cropland and South Fork of Crow River, there is a drainage ditch between the proposed pit and creek. There is a potential wetland that may be affected.

Agricultural and Floodplain Management which is being fanned.

Applicable Regulations: Section 15, General Development Regulations, Subdivision 4

Mark Smith C.U.P.

March 26, 2014

Transportation: Haul route shall be from Koala Rd and CR #71.

ANALYSIS

This application is for the continued mining as applied for in 2001, the existing survey is being used since there has not been enough excavation to exceed the area as pennitted since that time. The mining operation will be permitted for an additional 5 years. The reclamation of the pit area shall be fish stocking ponds for the existing aquaculture. The Rich Valley Town Board has made a recommendation of approval at their February 12t h meeting. The Co. Hwy. Eng. has requested that the landowner provide dust control as needed with a final road inspection being done after the closure of the pit. In the event that dust control is needed at the request of the McLeod Co. Hwy. Dept. that applicant shall follow instmctions and time frame as request by that department for CR 71. Juul Contracting has a $5,000 bond for road maintenance issues. The McLeod County Environmentalist has no additional concerns from the previous mining applications. The DNR area hydrologist has been notified. The existing reclamation bond expired in January 2014 and will need to be renewed.

RECOMMENDATIONS

Staff has no objections but the applicant must be familiar with and adhere to mining standards within a shoreland and floodplain area and road maintenance of CR #71.

MCLEOD COUNTY ENVIRONMENTAL SERVICES

STAFF REPORT

Prepared by: Roger Berggren Date: March 6, 2014

Applicant: Mark Smith

Issue: CUP for Gravel Excavation in Section 30 of Rich Valley Twp.

Information: Applicant is applying for a renewal of a conditional use pennit to mine gravel.

There are some wetlands around the gravel pit and there is County Ditch 38 on the south side of the pit.

Recommendations: I would recommend the following if approved:

1) Meet all NPDES Permit requirements. 2) No direct or indirect impacts be allowed to any surrounding wetlands

from this operation. 3) Per M N Chapter 103E there is to be no negative impact to the County

Ditch from de-watering practices such as sediment deposition or bank erosion.

Mining CUP14-03_Mark Smith

Disclaimer: McLeod County does not warrant or guarantee the accuracy of the data. ?

The data is meant for reference purposes only and should not be used for official decisions. '^SHQ^K

If you have questions regarding the data presented in this map, please contact the McLeod County GIS Department. ^ - ^ ^ f i ^ t * * E

This information is to be used for reference purposes only. ^XlS*' g

Copyright © 2008 McLeod County GIS, All Rights Reserved

MCLEOD COUNTY BOARD AGENDA REQUEST


Consent or regular agenda: Consent Preferred agenda time:

Amount of time needed: Funding source (if applicable):

Contact person for more info: Larry Gasow Are funds in Dept. budget:

Representative (present at the meeting to discuss): Larry Gasow, Zoning A d m , x-1218

MOTION REQUESTED:

Mining Conditional Use Permit 14-04: Wm. Mueller & Sons Inc., of Hamburg, is requesting to renew a mining conditional use permit on property owned by Janelle Katzenmeyer and Lowell and Daniel Baumetz. Gravel excavation will take place on the Katzenmeyer property, located within the S H N E V* of the Crow River, Section 21 in Hassan Valley Township. Stockpiling, recycling and crashing will take place on property owned by Lowell and Daniel Baumetz, located within the N V% E X that part N & E of the Crow River, Section 21 in Hassan Valley Township.

JUSTIEICATION FOR MOTION:

Letter of Credit Number 1010 in the amount of $22,000 was received on March 26, 2014.

The Hassan Valley Township Board recommended approval at their regular meeting on February 18, 2014.

The Planning Advisory Commission recommended approval at their regular meeting on March 26, 2014.

There wasn't any written or verbal opposition to the proposal.

STAFF REPORT

TO:

Date:

Prepared By:

C.TJ.P. #14-04

McLeod County Planning Commission

March 6, 2014

Larry Gasow

Meeting Date: March 26,2014

Applicant:

Property Owner:

Requested Action:

Purpose:

Existing Zoning:

Location:

Size:

Existing Land Use:

GENERAL INFORMATION

Wm. Mueller & Sons, Inc. 831 Park Ave Hamburg, M N 55339 952/764-2320

Janelle Katzenmeyer 16324 150th St Hutchinson, M N 55350

Lowell & Daniel Baumetz 15717 160th St Hutchinson, M N 55350

A new application of a renewed and continued Conditional Use Permit for mining gravel, recycling, crushing and stockpiling within a tract which crosses property lines within the shoreland district and floodplain of the McCuen Creek & Crow River.

Continue to mine and excavate gravel on two adjacent properties which have been mined since 1984. Stockpiling along with crushing and recycling of demolition material will be done out of the floodplain. The entire area will be mined and will be reclaimed for wildlife purposes.

Agricultural, Shoreland.

A tract within the S lA of the N E % W of the Crow & N 14 of NE lA Ex N & E or the Crow River of Section 12, Hassan Valley Township.

Approximately 17 acres.

Existing gravel mining by the same contractor.

Area Land Use & Zoning: Agricultural, shoreland.

Wm Mueller Bros, Inc. C.U.P. #14-04

March 26, 2014

Applicable Regulations: Section 15, General Development Regulations, Subdivision 4

Zoning History: This area has been mined intermittently for the past 30 years under various permits.

ANALYSIS

The Hassan Valley Town Board has made a recommendation of approval at their February 18 meeting and has approved the proposed haul route of 160th St to CR #25 or St Hwy #22. The McLeod County Hwy. Dept. has no concerns other than informing the Mueller's that during the 2014 construction season CR #25 will be closed to traffic during re-construction. The McLeod County Environmental Office and DNR have been notified. When the operation is closed the end use is planned for a wildlife area. The mining will be done on the Katzenmeyer property and the stockpiling and processing will be done on the Baumetz property. This is a duel property permit to avoid the mining setbacks at the shared property line; this will result in all the material being able to be mined. Hours of operation will remain the same as the previous mining permit.

Staff has no concerns i f all conditions are met. Staff would recommend that restoration be completed on all previously mined areas before moving into new work areas. A reclamation bond or letter of credit shall be placed on the pit reclamation along with a road bond to Hassan Valley for haul route reclamation and dust control i f needed.

RECOMMENDATIONS

MCLEOD COUNTY ENVIRONMENTAL SERVICES

STAFF REPORT

Prepared by: Roger Berggren Date: March 6,2014

Applicant: W M Mueller & Sons INC.

Issue: CUP for Gravel Excavation in Section 21 of Hassan Valley Twp.

Information: Applicant is applying for a renewal of a conditional use permit to mine gravel. McCuen Creek is on the southeast side of the pit area.

Recommendations: I would recommend the following i f approved:

1) Meet all NPDES Permit requirements. 2) Keep all excavation at least 50 feet from the banks of the creek.

Disclaimer: McLeod County does not warrant or guarantee the accuracy of the data. The data is meant for reference purposes only and should not be used for official decisions. If you have questions regarding the data presented in this map, please contact the McLeod County GIS Department. This information is to be used for reference purposes only.

Copyright © 2008 McLeod County GIS, All Rights Reserved

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The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that apply to McLeod County Highway Dept. are listed below: A.W.A.I.R. MN Statute 182.653

"An employer covered by this section must establish a written Work-place Accident & Injury program that promotes safe & healthful working conditions".

EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38

"The emergency action plan shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies".

CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600

"Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section".

HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200

"Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work-place..."

RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment............"

CONFINED SPACE 29 CFR 1910.146

If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program........

RESPIRATORY PROTECTION 29 CFR 1910.134

Written standard operating procedures governing the selection and use of respirators shall be established.

OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95

The employer shall institute a training program for all employees who are exposed to noise at or above an 8-hour time weighted average of 85 decibels, and shall ensure employee participation in such a program.

BLOODBORNE PATHOGENS 29 CFR 1910.1030

Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure.

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POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178

“Only trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall be devised to train operators in the safe operation of Powered Industrial Trucks”.

GENERAL DUTY CLAUSE PL91-596

"Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees."

PERSONAL PROTECTIVE EQUIPMENT 1926.95 a)

"Application." Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

OVERHEAD CRANES

1910.179(j)(3)

Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (j)(1)(ii)(b) of this section, depending upon its activity…………………

ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944

“Training required for each employee and their supervisors must address signs and symptoms of MSD’s, MSD hazards and controls used to address MSD hazards.”

MOBILE EARTHMOVING EQUIPMENT MN RULES 5207.1000

Mobile earth-moving equipment operators and all other employees working on the ground

exposed to mobile earth-moving equipment shall be trained in the safe work procedures

pertaining to mobile earth-moving equipment and in the recognition of unsafe or

hazardous conditions.

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In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man-lifts, and Vehicle-Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart O - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand-Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart O - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know)

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All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and/or Federal OSHA requirements. These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc. and will be the responsibility of McLeod County Highway Dept. to obtain as required to comply with OSHA standards. Our contract year will begin on the signing of this proposal/contract. Classroom training will be accomplished at a time convenient to most employees/management and so selected as to disrupt the workday as little as possible. All documents and classroom training produced by SafeAssure Consultants for McLeod County Highway Dept. are for the sole and express use by McLeod County Highway Dept. and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes. These changes or additions, when made during a contract year, will be made at no additional cost to McLeod County Highway Dept.. All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse McLeod County Highway Dept. should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above.

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ADDENDUM SAFETY PROGRAM RECOMMENDATIONS

McLeod County Highway Dept. Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) review/modify or write site specific program documented training of all personnel accident investigation simulated OSHA inspection Employee Right to Know/Hazard Communication review/modify or write site specific program documented training of all personnel (general and specific training) various labeling requirements assist with installing and initiating DAMARCO Solutions, LLC, MSDS and data base program Lock Out/Tag Out (Control of Hazardous Energy) review/modify or write site specific program documented training of all personnel Emergency Action Plan review/modify or write site specific program documented training of all personnel Respiratory Protection review/modify or write site specific program documented training of all personnel Bloodborne Pathogens review/modify or write site specific program documented training of all personnel Cranes-Chains-Slings review/modify or write site specific program documented training of all personnel (inspections) Hearing Conservation (Occupational Noise Exposure) review/modify or write site specific program documented training of all personnel decibel testing and documentation Personal Protective Equipment review/modify or write site specific program documented training of all personnel Confined Space review/modify or write site specific program documented training of all personal

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Powered Industrial Trucks/Forklifts review/modify or write site specific program documented training of all personnel

testing and licensing

Ergonomics review/modify or write site specific program documented training of all personnel

o job hazards-recognition o control steps o reporting o management leadership requirements o employee participation requirements

Mobile Earthmoving Equipment review/modify or write site specific program documented training of all personal General Safety Requirements review/modify or write site specific program documented training of all personnel

The “SafeAssure Advantage” On-Line training available for AWAIR, EAP, ERTK, ERGO, Bloodborne Safety Committee Advisor Employee Safety Progress Analysis SafeAssure “Client Discount Card” from Fastenal Stores or Catalogs (15% off any item) Job Hazard Analysis (JHA for more hazardous tasks/jobs) Training manual maintenance Safety manual maintenance Documented decibel testing Documented air quality readings-(CO2 testing in shops with 5 or more vehicle capacity) Documented foot-candle readings (if needed) OSHA recordkeeping General Duty Clause Assistance during an actual OSHA inspection General safety recommendations “ALERT” data base Unlimited consulting services

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Contract/ Agreement THIS AGREEMENT is made this first day of May, 2014 between McLeod County Highway Dept., Hutchinson, Minnesota, herein referred to as McLeod County Highway Dept. and SafeAssure Consultants, Inc. 200 S.W. Fourth Street, Willmar, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this contract/agreement, McLeod County Highway Dept. (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by “The Hartford” insurance companies. SafeAssure further agrees that McLeod County Highway Dept. will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges McLeod County Highway Dept., its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless McLeod County Highway Dept., its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of McLeod County Highway Dept., and nothing in this agreement shall be considered to create the relationship of an employer/employee. In consideration of this signed agreement/contract, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide McLeod County Highway Dept., the aforementioned features and services. These features and services include but are not limited to OSHA compliance recommendations and consultations, providing scheduled classroom-training sessions, writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of McLeod County Highway Dept.

ANNUAL CONTRACT $ 5,095.00 DAMARCO SERVICES (MSDS ON-LINE) $ 100.00 ANNUAL $5,195.00

IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH CONTRACT X_______________________________ McLeod County Highway Dept.

X_______________________________ McLeod County Highway Dept.

X__ ____040114

SafeAssure Consultants, Inc.

McLEOD COUNTY SHERIFF'S OFFICE

Law Enforcement, Corrections and Dispatch 801 10th Street East, Glencoe, Minnesota 55336 (320)

864-3134 FAX (320) 864-5920

Tim Langenfeld SCOTT REHMANN Capt. Kate Jones Chief Deputy McLeod County Sheriff Jail Administrator

McLeod County An Equal Opportunity Employer

April 1, 2014 McLeod County Board of Commissioners Re: Request to donate jail mattresses Dear Commissioners: I would like to explain a bit more in detail my request that is going to the board on April 8th regarding mattresses. Right now I am in a transition of rotating out our older mattresses for new. We typically do this as needed every few years. I have found a vender that has a very good product that has extended the useful life of our mattresses from 2-3 years to 6-7 years. In the past we have thrown away the worst of the old mattresses and kept the better ones for spares. We will continue to do this. In this year’s rotation I have a lot of mattresses that are in good shape but are losing their form through age. They are good enough for spares and for children, but are losing the support that an adult needs when sleeping on a hard surface. As I elude to in the board request, we ordered 12 mattresses that arrived in January during the sub-zero weather. During transport the edges of the outer mattresses basically shattered from the temperatures. We worked with the supplier to see if doing a replacement cover would work. It did not. The supplier replaced the 8 new damaged ones at no cost. These arrived in perfect condition. This brings me to my request. I have these new damaged mattresses and a dozen or so decent mattresses that have no value to the jail and would be thrown in the garbage which is to me a waste. They are still usable, just not in a corrections environment. My staff did some brainstorming and we called a few agencies that we thought may be interested in using them. Bev from Common cup ministries has a church that is interested in looking at and hopefully taking several of them off our hands to use for a church youth camp. I feel this would be beneficial both for the county and the church as well as a good public relations move. I am requesting your approval to donate these mattresses to common cup ministries youth affiliation. Thank you for your attention to this matter. Respectfully, Katherine Jones Capt. Katherine Jones McLeod County Sheriff’s Office

A p r 02 14 02 :07p Be rgmann ' s Count ry inter. 320 -864 -6100 p.2

PROPQ3AL • Pago Qfc.

INTERIORS

Affirmative Action Plan/Equai Opportunity' Employer

7416 80th Street, G lencoe, M N 55336 P h . (320) 864-6754 Fx. (320) 864-6100

Contact Person: Tammy Entinger Proposal Submiileil To

Email: tarrirrr^ntinqerfg)berarrianninteriors.com

McLeod County A G Offices, Parks & Extension Street

McLeod County Fairgrounds City. State, Zip Code

Hutchinson, M N 55350 Arch.itec: Dale :>f Plans

March 7, 2014

McLeod County A G Offices. Parks & Extension Job Location

McLeod County Fairgrounds Addendum^):

We Propose: Hereby to furnish materials and labor complete per specification as outlined bel ow.

Supply and install Design Medley carpet tile with vinvl base:

Includes skimcoating existing concrete for prep S7 .388 .00

Includes removal and disposal of existing carpet and vinyl base Does not include moving of furniture

Proposal includes minor floor prep, small cracks holes etc. after concrete meets specs for smoothness and flatness A r J i - J i l i i - i n - i l fl~.~» I- _ |_ , , * _ . _ • — ^ ' Additional floor prep will be billed at $75.00 per hour plus materials

Proposal includes floor prep allowance for material and labor of: N O A L L O W A N C E Proposal includes initial moistu-e testing. Additional testing due to high moisture will be billed at $65.00 per lest clus s i s n on inn m*™ Proposal does not include post intallalion floor protection

IProposal does nol include dumpster. Use of owner or general contractor dumpster is assumed at no cost. Payment Terms:

Terms of safe are: Net 10 days of invoice date using cash, check, or credit card. Any collection fees or attorneys fees Incurred by Bergmann will be the responsibility of the buyer. A monthly service charge will be added at the rate of 1.5% per month (18% annum) We reserve the right to perfect mechanics lien rights when applicable. }

By signing this document, customer acknowledges receipt of the information and understands payment teems

| A " m 3 l e r i a l i s 9"aranteed t3 be as specified. All work to be completed in a wcrkrranli<a manner according

lo standard practices. Any alteration or deviation from abcve specification Involving extra costs will

be executed cnly uoon witter orders, and wil' oecome an extra charge over and above the estimate.

«* agreements contingem upon strikes, accidents or delays beyond our control. Owner to cerry fire,

I tornado, a-d other necessary instance. Our workers are fiJ y covered by Wcrkrren's Comp. Insurance.

Authorized

Signature T a m m y Ent inger

Note: This proposal may be withdrawn

by us if not accepted within

90 days .

Acceptance Of Proposal - The above prices, specifications ano conditions are satisfactory and are hereby accepted. You are authorized lo do the work as specified. Payment will be made as outlined above. Date of Acceptance:

Signalure

Name:

Fashion Interiors 2108 10th Street E. Glencoe, MN 55336 Phone (320)864-6664 Fax (320)864-4866

Invoice DATE

4/2/2014

BILL TO

McLeod County Court House 830 11th Street East Glencoe, M N 55336

T E R M S

does not apply

DATE QUANTITY DESCRIPTION PRICE A M O U N T

4/2/2014 1 Commercial Carpet Tile Installed 6,403.00 6,403.00 Includes Materials & Labor Medley by Aladdin. Dynamic Form Recommeded colors: 728 Topography or 868 Earthscape

4/2/2014 1 Adhesive Required- 1.5 Buckets 200.00 200.00 4/2/2014 1 Shipping Expense 184.00 184.00 4/2/2014 1 Removal & Disposal of Existing And Floor 738.00 738.00

Prep- Scrape Old Adhesive Off 4/2/2014 1 New Vinyl Cove Base Installed 1,085.00 1,085.00

Includes: Materials, Shipping, Adh. & Labor

P A R K EXTENSION @ FAIRGROUNDS Contact: Wayne Rosenfeld

Tax Exempt

Please call if you have any ^ u e s t ' o n ^ ^ ^

Total $8,610.00

A l l claims and returned goods must be accompanied by this bill. Finance charge of 1.5% per month.

M C L E O D C O U N T Y BOARD A G E N D A R E Q U E S T


Consent or regular agenda: Regular Preferred agenda time: 10:00 A . M .

Amount of time needed: 5 minutes Funding source (if applicable):

Contact person for more info: Larry Gasow, X-1218 Are funds in Dept. budget:

Representative (present at the meeting to discuss): Larry Gasow, Zoning Director

MOTION REQUESTED:

On behalf of The Church of the Holy Trinity, Mr. Tom Ollig, Committee Member of Winstock Country Musical Festival, requests review and approval of their application for "Licenses to Permit Large Assemblies in McLeod County" for the upcoming Winstock Country Music Festival 2014 Event. This property is located in the Northwest Quarter of the Northeast Quarter of Section (15) in the Township (117) North of Range (27) West.

The purpose is to raise funds to help support Holy Trinity Schools in Winsted, M N . Holy Trinity has an enrollment in grades Preschool through 12t h grade. This event is a major fundraiser in their annual budget. This assembly w i l l begin on the 13 t h day of June 2014 between the hours of 5:00 P . M . and 11:59 P . M . and end on the 14t h day of June 2014 at 11:59 P . M . The maximum number of persons anticipated attending is 20,000 each day. The maximum number of tickets to be issued, sold or distributed is 20,000.

JUSTIFICATION FOR MOTION:

Approvals have been granted by the property owners, Township and City.

A l l appropriate signatures have been obtained for the City of Winsted and the State of Minnesota for the application to conduct annual Off-site Gambling and Permit for 1 to 4 day temporary on-sales liquor license. Both the pull tab booth and beer tent are located on property within the City of Winsted. Because of their location it is not necessary to secure approval for these licenses from either the Township or County.

McLeod County Sheriff granted written approval on March 6, 2014.

S:\PAC\County Board AgendasVAgenda 2014\4.8.14.WINSTOCK.doc

Winstock Country Music Festival

1/29/2014

Mr. Larry Gasow

McLeod County Zoning Administrator

830 11 t h Street East, Suite 110

Glencoe, M N 55336

Dear Larry,

The annual Winstock Country Music Festival is again just around the corner, enclosed are documents for your review for the_20f2"event.

Enclosed is the "Application for Licenses to Permit Large Assemblies in McLeod County". With regard to this document I have obtained all pertinent signatures as well as supplied the information requested. What is required now is the review and approval from your office, the McLeod County Sheriff and the McLeod County Board of Commissioners.

As in years past the "Application to Conduct Annual Off-Site Gambling" and the "Application and Permit for the 1 to 4 Day Temporary on-Site Liquor License" are obtained from the City of Winsted and the State of Minnesota. Both the pull tab booth and the beer tent are located on property within the City of Winsted. Because of their location it is not necessary for us to secure approval for these licenses from either Winsted Township or McLeod County.

Please inform me of the day the Board of Commissioners will review this request as either myself or

another member of our event would like to be present to answer any questions from the

Commissioners. In the event you have any questions prior to the Commission meeting please give me a

call. My cell phone number is (612) 384-3369 and my home number is (320) 485-3201.

Thank you very much for your help.

Sincerely,

Tracy Felder

Committee Member

Winstock Country Music Festival

Application for License to Permit

Large Assemblies McLeod County, MN

Name of Applicant: The Church of The Holy Trinity

Address: 111 W. Winsted Avenue - P.O. Box 9 Winsted, MN 55395

Phone Number: (320) 485-4421

Hereby make application on behalf of:

( ) a corporation, () a partnership, () a Society Group or Association, or ( X ) other - a Church

To the County of McLeod for a license to permit the lawful assembly of over 5,000 persons, on the

following described property: (Legal Description)

The Northwest Quarter of the NE Quarter of Section (15) in the Township (117) North of Range (27)

The nature and purpose of the assembly will be as follows.

The assembly "Winstock Country Music Festival". The purpose is to raise funds to help support Holy

Trinity Schools in Winsted, MN. Holy Trinity has an enrollment in grades preschool through 12th grade

of some 240 students. This event is the major fund raiser in their annual budget.

The assembly will begin on the 13th day of June 2014 between the hours of 5:00 p.m. and 11:59 p.m.

and end of the 14 t h day of June 2014 at 11:59 p.m.. The MAXIMUM number of persons anticipated

attending is 20,000 each day. The MAXIMUM number of tickets to be issued, sold or distributed is

20,000.

West

Fr. Tony Stubeda, Pastor

The Church of The Holy Trinity

PROPERTY OWNER APPROVAL:

I am the owner/caretaker of the described property and hereby grant permission to the Church of The

Holy Trinity, Winsted, MN to hold an assembly according to the resolution regulating Large Assemblies

in McLeod County on file in the office of the County Auditor.

Fr. T o n y ^ u r ^ d a , Pastor Date

The ChuYefl-of The Holy Trinity

TOWNSHIP APPROVAL:

The application of The Church of The Holy Trinity is hereby recommended to the McLeod County Board

of Commissioners for approval subject to the following special conditions.

a. Winsted Township assumes no liability.

(Township Clerk) Date

CITY OF WINSTED APPROVAL:



(Mayor City of Winsted) Date

ZONING ADMINSTRATOR APPROVAL:



rator) Date

MCLEOD COUNTY SHERIFF APPROVAL:



/

7^ (McLeod County Sheriff) Date

MCLEOD COUNTY BOARD APPROVAL:

A license to hold a large assembly in McLeod County is hereby granted to The Church of The Holy Trinity

Winsted, MN at the above mentioned location and for the stated duration on the application subject to

All rules and regulations of the resolution and to the following special conditions.

(County Board Chairperson) Date

APPLICATION

Section C

Question 1

The name, age residence and mailing address of all persons required to sign the application by Part B

above and in the case of the corporation, a certificate copy of the articles of incorporation together wi

the name, age, residence and mailing address of each person holding 10% or more of the stock of said

corporation.

Fr. Tony Stubeda, Pastor

The Church of The Holy Trinity

111 West Winsted Avenue

P.O. Box 9

Winsted, M N 55395

The Church of The Holy Trinity is a non-profit religious organization. A copy of the original Articles of

incorporation are attached.

Western Surety Company

CONTINUATION CERTIFICATE

Western Surety Company hereby continues in force Bond No.

described as ASSEMBLY COUNTY OF MC LEOD

68359520 briefly

for CHURCH OF THE HOLY TRINITY

, as Principal,

Dollars, for the term beginning

February 01 , 2015 , subject to all

in the sum of $ TWENTY THOUSAND AND NO/100

February 01 , 2014 , and ending

the covenants and conditions of the original bond referred to above.

This continuation is issued upon the express condition that the liability of Western Surety Company

under said Bond and this and all continuations thereof shall not be cumulative and shall in no event exceed

the total sum above written.

Dated this. 27 day of December 2013

' 0J

• i s

-.'Aft* $

W E S T E R N

By

U R E T Y C O M P A N Y

Paul T. BruifTat, Vice President

THIS "Continuation Certificate" MUST BE FILED WITH THE ABOVE BOND.

Form 90-A-8-2012

January 13, 2014

McLeod County Attn: Assembly Permit Department 830 E l 1th St Glencoe, M N 55336

RE: Winstock Country Music Festival

Enclosed please find our Assembly Bond for the upcoming festival.

Tom Ollig Winstock Committee Member

SF M W

(^/MA. •• ' > | V 1-800-331-6053 Fax 1 -605-335-0357

P O Box 5077 Sioux Falls S D 5 7 1 1 7 - 5 0 7 7 www.cnasurety.oom

December 27, 2013

C H U R C H OF T H E H O L Y TRINITY P. 0. Box 544 Winsted, M N 55395

File# 68359520

C H U R C H OF T H E H O L Y TRINITY

$20,000.00

Company Code: 0601 Written By: W E S T E R N S U R E T Y C O M P A N Y A S S E M B L Y C O U N T Y OF M C LEOD

Enclosed is your renewal certificate. To continue your bond coverage and keep it in force, you must file this renewal document with the county of Mc Leod.

If you are no longer required to post this bond, please write the word "Cancel" directly on the document, and return it to C N A Surety.

If you have any questions, please contact your local agent.

Enclosure

830 11th Street East Glencoe, Minnesota 55336

FAX (320)864-3410

COMMISSIONER RON SHIMANSKI 1 st District Phone (320) 327-0112 23808 Jet Avenue Silver Lake, MN 55381 Ron.Shimanskitaico.mcleod.mn.us

COMMISSIONER KERMIT TERLINDEN 2nd District Phone (320) 864-3738 1112 14th Street East Glencoe, MN 55336 Kermit.Terlmdent5ico.mcleod.mn.us

COMMISSIONER PAUL WRIGHT 3rd District Phone (320) 587-7332 15215 County Road 7 Hutchinson, MN 55350

COMMISSIONER SHELDON NIES 4th District Phone (320) 587-5117 1118 Jefferson Street South Hutchinson, MN 55350 Sheldon, [email protected],mn,us

COMMISSIONER JON CHRISTENSEN 5th District

Jon.ChristensentSico.mcleod.mn.us

Phone (320) 587-5663 1245 Highway 7 East Hutchinson, MN 55350

COUNTY ADMINISTRATOR PATRICK MELVIN

Phone (320) 864-1363 830 11th Street East, Suite 110 Glencoe, MN 55336 Pat,Melvin(3?co.mcleod,mn,us

RESOLUTION 14-CB-08

RETORFITING THE COUNTY MATERIALS RECOVERY FACILITY (MRF) TO INCREASE

RECYCLING IN MCLEOD COUNTY

Be It Resolved by the M c L e o d Coun ty Board of C o m m i s s i o n e r s , u p o n m e e t i n g

w i th mun ic ipa l counc i l s and t o w n s h i p boards , that local uni ts of g o v e r n m e n t

des i re the C o u n t y to cons ide r p r o m o t i n g s ingle sor t recyc l ing to inc rease the

quan t i t y of recyc l ing and fo r the c o n v e n i e n c e to res iden ts , bus iness and

ins t i tu t ions .

BE IT FURTHER RESOLVED by the M c L e o d Coun ty Boa rd of C o m m i s s i o n e r s that , it

has been es t ima ted by Burns and M c D o n n e l l that the po ten t ia l inc rease in tons

m a y gene ra te add i t i ona l r evenue .

BE IT FURTHER RESOLVED by the M c L e o d C o u n t y Boa rd o f C o m m i s s i o n e r s

be l ieves the M R F is s t ra teg ica l ly loca ted w i th in the reg ion to s u p p o r t an inc reased

d e m a n d fo r p rocess ing s ingle sor t mater ia ls f r o m s u r r o u n d i n g coun t ies and

g e n e r a t i n g add i t i ona l r evenues f r o m the sale of recove red ma te r i a l .

BE IT FURTHER RESOLVED by the M c L e o d Coun ty Board of C o m m i s s i o n e r s tha t

i nc reased recyc l ing wi l l p rov ide e c o n o m i c benef i t and e m p l o y m e n t oppo r t un i t i e s

fo r adu l t hand icap ind iv idua ls .

MCLEOD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

BE IT FURTHER RESOLVED by the M c L e o d C o u n t y Board of C o m m i s s i o n e r s tha t

t he f u n d i n g fo r the ret rof i t p ro jec t wi l l be paid fo r t h rough ex is t ing revenue funds

g e n e r a t e d f r o m W a s t e A b a t e m e n t do l lars co l l ec ted at the Sp ruce Ridge Landf i l l

and c o m m o d i t y sa les. No levy do l lars wi l l be used to f und the M R F Retro f i t

Pro jec t . If t he C o u n t y rece ives C A P fund ing f r o m the M i n n e s o t a Po l lu t i on C o n t r o l

A g e n c y to suppo r t the re t ro f i t pro ject , the f und ing wi l l be used to o f fse t C o u n t y

re t ro f i t p ro jec t costs .


the Coun ty wi l l a t t e m p t to seek add i t i ona l Sol id W a s t e f u n d i n g p rog rams to

reduce M c L e o d Coun ty ' s use of landf i l l space, and enab le the C o u n t y to e x p a n d

on its cu r ren t 4 2 . 2 % recyc l ing ra te ; w h i c h exceeds the Sta te m a n d a t e of 35%.


re t ro f i t t ing the M c L e o d C o u n t y M R F to p rocess single s o r t / s t r e a m recyc lab le

ma te r ia l wi l l resul t in M c L e o d C o u n t y con t i nu ing to be a leader in recyc l ing ,

p r o b l e m mater ia ls hand l ing and h o u s e h o l d haza rdous w a s t e d i sposa l in the Sta te

o f M i n n e s o t a .

THEREFORE BE IT FURTHER RESOLVED by the M c L e o d C o u n t y Board of

C o m m i s s i o n e r s wi l l p r o c e e d to en te r in t o a Design Bui ld A g r e e m e n t w i th Burns

and M c D o n n e l l to des ign , eng inee r and cons t ruc t the re t ro f i t of the M c L e o d

C o u n t y M a t e r i a l s Recovery Faci l i ty (MRF) at a cost not to exceed $4.5 mi l l i on .

A d o p t e d this 8 t h day of A p r i l , 2014 .

Paul Wr igh t , Cha i rpe rson

Pat M e l v i n , C o u n t y A d m i n i s t r a t o r

M i c h a e l Junge , C o u n t y A t t o r n e y

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