august 4 2014 complete agenda

8/12/2019 August 4 2014 Complete Agenda

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MAYORANDCITYCOUNCIL

REGULARSESSION

Monday,August4,20146:00P.M.

AGENDA

1.

CALL

TO

ORDER

2. PRAYERANDPLEDGE

3. APPROVALOFMINUTES

A. RegularSession#12datedJuly21,2014

B. WorkSessiondatedJuly29,2014

4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL

A. StandingCommitteeDraftAgendas

5. CONSENTAGENDA

A.

PrivateEvent

Approval

Request

for

Holy

Savior

Blessing

of

the

Waters

August

14,

2014

B. PrivateEventApprovalRequestforDewTourDateHoldJune1821,2015

C. 3YearPrivateEventApprovalRequestforPigsontheBeach September24,2016

D. RequestforApprovaltoPurchaseCF53ToughbooksonStateContract

E. UpcomingBidNotificationofAnnualConcreteSidewalkMaintenanceContract

F. RequesttoApproveAnnualBayshoreCourtBlockParty

G. RequesttoApproveBidSolicitationsforUniforms,MedicalSuppliesandChemicals

H. BidAwardRecommendationforMaintenanceofStandbyGeneratorSystems

6. MISCELLEANEOUSREPORTSANDPRESENTATIONS

A. PrivateEventApprovalRequestofVolleyforTraumaticBrainInjuryAugust16,2014

B. PrivateEventApprovalRequestforMarylandRealtorsPACWalkSeptember7,2014

7. PUBLICHEARINGS

8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF

A. RequesttoApproveGeneralOrder100P1,ReservePoliceOfficerProgrampresentedbyPoliceChief

9.

ITEMS

REFERRED

TO

AND

PRESENTATIONS

FROM

THE

CITY

SOLICITOR

A. SecondReadingOrdinance201421ratifyingaMemorandumofUnderstandingwiththe

WorcesterCountyCommissioners(EaglesLandingGolfCoursesprayirrigationsystemand

easementgrant)

B. FirstReadingOrdinancetoAdoptFY14BudgetAmendment#2

C.

ResolutionAuthorizing

the

Sale

of

Surplus

Personal

Property

D. ResolutionEstablishingPrivateEventPermitFees

E. ResolutionEstablishingBannerFees

10. COMMENTSFROMTHEPUBLIC

Anypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard during

CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate

bytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubject

onwhichheorshewishestospeak.


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Mayor

and

City

Council

Regular

Session

Agenda

August

4,

2014

11. COMMENTSFROMTHECITYMANAGER

A. ReviewoftentativeworksessionagendaforAugust12,2014

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL

13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, AUGUST 4, 2014

3 APPROVAL OF MINUTES

A. Regular Session #12 dated July 21, 2014

B. Work Session dated July 29, 2014


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5/123

Tourism

Commission

Meeting

Draft

Agenda

Monday,

August

11,

3

p.m.

Room214,ConventionCenter

1) Approvalofminutes:June12,2014

2) 2014SummerSeasonMetricstodate

3) TourismStrategicPlanupdate

4) RegionalSportsMarketingupdate

5) Organizationalreports

ChamberofCommerce

Economic

Development

CommitteeHMRA

OCDC

MDTourismDevelopment

Board

Dept.

of

Tourism

Convention

Center

Special

Events


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OCEAN CITY, MARYLAND

RECREATION & PARKS COMMISSIONTuesday, August 12, 2014

4:00 P.M.

Northside Park Community Room

AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of July 15, 2014

3. New Private Event Requests

4. Update on Beach Play Equipment

5. Discussion of Outdoor Fitness area

6. Discussion of Sunset Park landscaping

7. Other Business

8. Closed session

9. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 8-12-2014


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5. CONSENT AGENDA

A. Private Event Approval Request for Holy Savior Blessing

of the Waters August 14, 2014


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa A. Mitchell, Private Events CoordinatorRE: Blessing of the WatersDATE: July 29, 2014

ISSUE(S): Rev. Stanislao Esposito of St. Mary Star of the Sea Parish requestsapproval for Blessing of the Waters on Thursday, August 14, 2014.

SUMMARY: This is a procession of approximately 50 participants, beginning at6 pm from Holy Savior Church, located at 17thStreet andPhiladelphia Avenue, to the beach at 17thStreet. Upon arrival atthe beach, a small ceremony will be held lasting about 30 minutes.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event.

RECOMMENDATION: Approve event as presented.

Goal: 1st Class Resort and Tourist Destination

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa A. Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event hasbeen coordinated with OCPD, OCBP and Public Works.

ATTACHMENT(S): 1. Calendar2. Cover Sheet3. Application4. Layout

Agenda Item # 5A

Council Meeting August 4, 2014


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Sun Mon Tue Wed Thu Fri Sat

1

PE - Tall Ships2

PEDE VolleyballSummer HeatPE - Tall Ships

PEESA Surf Series

3

SIP & BEACHLIGHTSFIREWORKS

PEOC Beachlights &FireworksPEDE Volleyball

Summer Heat Rain DatePE - Tall ShipsPEESA Surf Series

4

PE - Tall ShipsPEOC Beach

PEOC Fireworks

5

PE - Tall ShipsPEOC Fireworks

6

COBPE - Tall Ships

7

PE - Tall Ships8

PE - Tall ShipsPEPlein Aire

9

PEOC Beach ClassicPE - Tall Ships

PEPlein Aire

10

SIP & BEACHLIGHTS

FIREWORKSPEOC Beachlights &

FireworksPEOC Cruzers

PEOC Beach Classic


11

PE - Tall Ships

PEOC Fireworks

12

PE - Tall Ships

PEOC Fireworks

13

COB

PE - Tall ShipsPESurfers Healing

14

PE - Tall Ships

PEHoly SaviorsBlessing of Waters -

TENTATIVE

15

PE - Tall Ships16

PE - Tall Ships

PEESA Surf Series

17

SIP & BEACHLIGHTSFIREWORKSPEOC Beachlights &

FireworksPE - Tall ShipsPEESA Surf Series

18

PE - Tall ShipsPEOC FireworksPEOC Sandfest

19


20

COBPE - Tall ShipsPEOC Sandfest

21

PE - Tall ShipsPEOC SandfestPEOC Jeep Week

22

PEOC Jeep ParadeTENTATIVEPE - Tall Ships

PEOC SandfestPEOC Jeep Week

23

PEOC Beach BlitzSoccerPE - Tall Ships


PEVolley for TBI -

TENTATIVE

24

SIP & BEACHLIGHTS

FIREWORKS

PEOC Beachlights &FireworksPEOC Beach Blitz

SoccerPEOC CruzersPE - Tall Ships


25

PE - Tall Ships

PEOC Fireworks

PEOC Sandfest

26

PE - Tall Ships

PEOC Fireworks

PEOC Sandfest

27

COB

PE - Tall Ships

PEOC Sandfest

28

PE - Tall Ships

PEOC Sandfest

29

PE - Tall Ships

PEOC Sandfest

30

PE - Tall Ships

PEOC Sandfest

31

PEOC Beachlights &Fireworks

PE - OC Sandfest2014

August


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Ocean City Special EventsPrivate Events

Name of Event: St. Mary/Holy Saviors Blessing of the Waters New Event: No

Date of Event: Thursday, Aug. 14, 2014

Date Application Received: May 19, 2014 Application Fee Paid: Yes/$25.00

Date Returned from All Departments: June 23, 2014 Total Cost to Town: No Foreseeable Costs

Things to Note:

This event would consist of a procession from Holy Savior Church to the beach at 17thStreet. There wouldbe a small ceremony with prayers and songs.

The event would take place from 6:00 pm7:00 pm.

There would be no set-up or breakdown for this event.

The event would be rain or shine.

Expected number of participants would be 50 with a possibility of an additional 10-20 spectators.

Comments from Department Representatives:

OCPDOfficers from shift will be assigned to 17thStreet beginning at 5:45 pm to assist.

RISK MANAGEMENTInsurance Certificate to be submitted prior to the event. Hold Harmless has beensigned.

TRANSPORTATIONA gathering of 50 attendees on the Boardwalk at 17thStreet for 20-minutesbetween 6-7 pm may temporarily impede Boardwalk tram operations.

BEACH PATROLThis is a great event and we have SRTs attend each year to help where they can.

FIRE MARSHAL, PUBLIC WORKS, REC & PARKS, EMERGENCY SERVICES, OCCC andTOURISMNo comments, concerns or costs.

Date on Council Agenda: August 4, 2014

Event Approved or Denied:

Other:


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5. CONSENT AGENDA

B. Private Event Approval Request for Dew Tour Date Hold

June 18-21, 2015


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa A. Mitchell, Private Events CoordinatorRE: Dew Tour Date Hold 2015 RequestDATE: July 29, 2014

ISSUE(S): Chis Prybylo, representing NBS Sports, is requesting to hold thedates of June 18-21, 2015 for the Dew Tour.

SUMMARY: The Dew Tours footprint and build is expected to be the same as in2014.

While the event itself would run for four (4) days, the event wouldneed about two (2) weeks prior to set-up and one (1) week afterfor breakdown. As in the past, they request 24-hour access to thesite.


RECOMMENDATION: Approve date hold as presented.

Goal: 1stClass Resort and Tourist Destination



COORDINATED WITH: All appropriate departmental staff has reviewed.

ATTACHMENT(S): 1)Calendar2)Cover Sheet3)Date Hold Application

Agenda Item # 5B



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1 2 3 4 5

PELongboard

Challenge

6

PELongboard

Challenge

7PELongboard

Challenge

8 9 10 11 12 13PESand Duels

TENTATIVE

PEAir Show-

TENTATIVE

14

PESand Duels

TENTATIVE

PEAir Show-

TENTATIVE

15 16 17 18

PEDew Tour Date

Hold - TENTITIVE

19

PEDew Tour Date

Hold - TENTITIVE

20

PEDew Tour Date

HoldTENTITIVE

PEBeach 5 -

TENTATIVE

21

PEDew Tour Date

HoldTENTITIVE

PEBeach 5 -

TENTATIVE

22 23

PEFiremens Pipe

and Drums

24

PEFiremens

Parade

25 26 27

28 29 30

2015

June


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Ocean City Private Events

Name of Event: Dew Tour Date Hold New Event:No

Date of Event: June, 18-21, 2015

Date Application Received: May 19, 2014 Application Fee Paid: No

Date Returned from All Departments: June 26, 2014 Total Cost to Town: Unknown at this time

Things to Note:

This is a request to hold the dates July 18-21, 2015 for the Dew Tour.

Set-up would need approximately two (2) weeks, beginning on or about Friday, June 5, 2015.

Breakdown would need about one (1) week, ending on or about Monday, June 29, 2015.

The event would be the same template as last years event.


RISK MANAGEMENT - Will inspect during set-up and completion. Insurance to be obtained, naming Town of

Ocean City, Mayor and City Council as additional insured/certificate holder. Hold harmless agreement should besigned.

OCPDSpecial work order will be created assigning appropriate personnel to staff the event. Estimated cost for the2015 event would be approximately $30,000.

TOURISMStrongly supports the return of the Dew Tour in 2015.

TRANSPORTATION, EMERGENCY SERVICES, , PUBLIC WORKS, EMERGENCY SERVICES, REC &PARKS, TRANSPORTATION, OCCCNo comments or concerns with the date hold requested.

Date on Council Agenda: August 4, 2014 Date Applicant Notified of Meeting:

Event Approved of Denied:

Other:


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REQUEST FOR PRIVATE EVENT DATE HOLDTown of Ocean City, Maryland

NON-REFUNDABLEAPPLICATION FEE: For-Profit Promoters - $40.00Non-Profit Organizations - $15.00

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean City, Recreation & Parks

200 125thStreet, Ocean City, Maryland 21842

[email protected]

This is a request for a date hold and is not an application for special event, nor a permit of use. No

guarantee of availability or use is made or implied by the acceptance of the request and fee.

The Mayor and City Council will only grant consideration of date holds to events that have been held

previously in Ocean City.

This application must be completed and forwarded to the Private Events Coordinator no sooner than two

(2) years prior to the requested event for City Council consideration. An official Private Event

Application must be completed and submitted within the designated one (1) year time frame for event

approval to be granted.

Any event date can be changed or canceled at the direction of the Mayor and City Council if the approved

event interferes with Public Works project(s) or any other governmental function.

1. TITLE OF PREVIOUS EVENT IN OCEAN CITY:_________________________________

2. YEAR PREVIOUS EVENT WAS HELD:________________________________________

3. TITLE OF UPCOMING EVENT:_______________________________________________

4. REQUESTED DATE(S) OF EVENT:____________________________________________

5. REQUESTED TIMES OF EVENT:______________________________________________

6. HOURS OF WHICH PERMIT IS DESIRED (INCLUDES SET-UP AND CLEANUP): ____

______________________________________________________________________________

7. LOCATION (DESCRIBE AREA IN WHICH EVENT SHALL BE CONTAINED; BE

SPECIFIC AS TO HOW MUCH AREA WILL BE USED, ETC.): ________________________

______________________________________________________________________________

8. APPLICANTS NAME AND ORGANIZATION REPRESENTING: ___________________

______________________________________________________________________________

9. MAILING ADDRESS: _______________________________________________________

10. WORK PHONE: ______________________ CELL PHONE: _______________________

HOME PHONE: ____________________ E-MAIL: __________________________________

11. IF ORGANIZATION IS NON-PROFIT, LIST NON-PROFIT CLASSIFICATION AND

IDENTIFICATION NUMBER: ___________________________________________________

APPLICANTS SIGNATURE: _____________________________________ DATE________

Approved by Town Council March 21, 2011

Dew Tour

Chris Prybylo representing NBC Sports

3704 Carmen Drive Bemus Point, NY 14712716-945-1824 630-388-8754

[email protected]

same footprint as in prior years on beach and in parking lot

2011, 2012, 2013, 2014 (June 26-29, 2014)

Dew Tour

June 18-21, 2015

24 hour access as in prior years

same template to prior year

5-15-2014

716-945-1824


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5. CONSENT AGENDA

C. 3-Year Private Event Approval Request for Pigs on the

Beach September 24, 2016


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa A. Mitchell, Private Events CoordinatorRE: 3-year private event approval request for Pigs on the BeachDATE: July 29, 2014

ISSUE(S): 3-year approval request for Pigs on the Beach

SUMMARY: Blue Knights Maryland V wants approval for the Pigs on the Beachevent September 24, 2016.

This is an annual motorcycle parade on the Boardwalk from 27thStreet to North Division Street, then over the Route 50 Bridge andout of town.






COORDINATED WITH: All appropriate departmental staff has reviewed, and the event hasbeen coordinated with OCPD.

ATTACHMENT(S): 1) Calendar2) Cover Sheet

Agenda Item # 5C



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1 2 3

4 5 6 7 8 9 10

11

PE9/11 Parade of

Borthers -

TENTATIVE

12 13 14 15

PEBikefest -

TENTATIVE

16

PEBikefest

TENTATIVE

17

PEBikefest -

TENTATIVE

18

PEBikefest -

TENTATIVE

19 20 21 22

Sunfest

23

Sunfest

24

Sunfest

PE - Pigs on the

Beach - TENTATIVE

25

Sunfest

26 27 28 29 30

PEWine in the Park

- TENTATIVE

2016

September


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Name of Event: Pigs on the Beach New Event: No

Date of Event: Saturday, September 24, 2016

Date Application Received: May 15, 2014 Application Fee Paid: Yes

Date Returned from All Departments: June 5, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

Last year, the Blue Knights Maryland V were granted a three year approval for their annual Pigs on the

Beach event. They would like to continue this provision, requesting Council approves this event for

September 24, 2016.

All appropriate documents have been supplied and fees have been paid.

This event is an annual ride on the Boardwalk from 27thStreet to North Division Street, then over the Route

50 Bridge and out of town.

Approximately 50 motorcycles and 75 people will take place in this ride.

The Boardwalk ride will begin at 10:00 am and last about 20-minutes.

Event organizer requests one (1) police car to lead the parade of motorcycles.


OCPDWill provide officers from patrol to lead and follow the group

RISK MANAGEMENTAll riders must have current insurance. Hold Harmless Agreement is signed.

PUBLIC WORKS, TOURISM, FIRE MARSHAL, OCBP, EMERGENCY SERVICES, OCCC,

TRANSPORTATION, and REC & PARKS No comments, concerns or costs.



Other:


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5. CONSENT AGENDA

D.Request for Approval to Purchase CF-53 Toughbooks on

State Contract


30/123

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Request to Purchase FY15 ToughbooksDATE: July 18, 2014

ISSUE(S): Request to purchase 10 CF-53 Toughbooks from State Contract

SUMMARY: 4 toughbook replacements for the Fire Department and 6replacements for the Police Department were included in the FY15

budget. Staff is requesting that these items be purchased off of thecurrent State contract held by Brekford

FISCAL IMPACT: $28,600 (budget amount is $30,310)

RECOMMENDATION: Purchase 10 each Panasonic CF-53 Toughbook computers fromBeckford inc through State Contract BPO# 060B2490022

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Bid independently of State contract

RESPONSIBLE STAFF: Nancy Bloxom, IT Director

COORDINATED WITH: T. McGean, City Engineer

ATTACHMENT(S): 1) Brekford Quote 140954Q Fire Department2) Brekford Quote 140955Q Police Department

Agenda Item # 5D



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SALES ESTIMATE

DATE

6/26/2014

QUOTE #

140954Q

NAME / ADDRESS

Town of Ocean CityAttn: Accounts PayableP.O. Box 158

Ocean City, Maryland 21843

SHIP / DELIVERTown of Ocean City

Information Technology

6501 Coastal Hwy

Ocean City, MD 21842

P: 443-557-0200 f: 443-557-0201

www.brekford.com

7020 Dorsey Building # C

Hanover, MD 21076

QUOTE VERSIONTERMS

Net 30

QUOTE VALID THRO

8/26/2014

Acct-REP

L R

QUOTE #

140954Q

FEDERAL ID: 20-4086662

SIGNATURE (quote approval)

_____________________________________

Brekford Policy: 3 Year Limited Priority Warranty on Mobile DataComputers-hardware/labor (excluding: batteries). This warranty does not coverphysically damaged merchandise. Refund is only available on special

circumstances and subjected to 25% restocking fee. No refund will beconsidered after 15 days from the date of purchase. For tech support and RMA

service call (443-557-0200).

TOTAL

ITEM DESCRIPTION QTY TOTALUNIT COST

** Fire Company **

ANASONIC CF-53SULZLLM

PANASONIC : Win7 (Win8 COA), Intel Core i5-3340M 2.70GHz, vPro, 14.0in HD Touch,500GB(7200rpm), 4GB, Intel WiFi a/b/g/n, TPM, Bluetooth, Dual Pass

(Upper:WWAN/Lower:WLAN), 4G LTE Multi Carrier (MC7355), Emissive Backlit

Keyboard, Multi-drive, Toughbook Preferred

4 10,4602,615.00

rotection Plus Warranty Upgrade --Three Years Toughbook Protection Plus Warranty--: To compliment the

enhanced design concepts, and the standard factory three-year warranty, Panasonic has

developed a Extra Protection service program that extends warranty coverage to include

damage that occurs due to accidental dropping, exposure to environmental conditions, and

other normally excluded incidents that are not caused by intentional actions. All system

components, including the LCD screen are covered under this program.

SKU Description SRPCF-SVCLTNF3Y Three Years Toughbook Protection Plus Warranty $250 **

CF-SVCLTNF4Y Four Years Toughbook Protection Plus Warranty $620

CF-SVCLTNF5Y Five Years Toughbook Protection Plus Warranty $840

4 980245.00

ONTRACTS MARYLAND State Contracts:

>DBM-0106-RADEQ (Two Way Radio Equipment) ID # 060B3490002

>eMarylandMarketplace -Maryland State Catalog***"Pricing Structure,Terms and Conditions in accordance with State of Maryland DOIT

contract# 060B2490022.****

>MD State Hardware and Associated Equipment and Services and Associated Equipment -

BPO# 060B2490022

1 00.00

hip&Handle Charge Shipping and Handling

Date shipped: / Carrier: / Tracking#:

FREE

1 00.00

$11,440


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5. CONSENT AGENDA

E. Upcoming Bid Notification of Annual Concrete Sidewalk

Maintenance Contract


34/123

66 TOWN OF

T h e W h i t e M a r l in Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Request for approval to receive Sealed Bids for the FY 2015 Annual Concrete

Sidewalk Repair and Replacement ContractDATE: July 29, 2014

ISSUE(S): Receive Seal Bids for the Annual Concrete Sidewalk Repair andReplacement Contract.

SUMMARY: Request approval from the Mayor & City Council to receive sealedbids at the August 26th, 2014 Work Session for the FY 2015Annual Concrete Sidewalk Repair and Replacement Contract.

FISCAL IMPACT: The funding for this work is covered by each Department thathas Concrete Sidewalk Repair/Replacement in their respective FY2015 Budget.

RECOMMENDATION: Proceed with the proposed Bid Opening on August 26, 2014.

1stClass Resort and Tourist Destination

ALTERNATIVES: None

RESPONSIBLE STAFF: Dean Dashiell Senior Project MangerElwood Vickers Manager of Construction

COORDINATED WITH: Hal Adkins, Director of Public Works

ATTACHMENT(S): None

Agenda Item # 5E


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5. CONSENT AGENDA

F. Request to Approve Annual Bayshore Court Block Party


36/123


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5. CONSENT AGENDA

G. Request to Approve Bid Solicitations for Uniforms,

Medical Supplies and Chemicals


38/123

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerTHRU: Catrice Parsons, Procurement ManagerRE: Uniform, Medical Supplies, and Chemical BidsDATE: July 29, 2014

ISSUE(S): Request to solicit sealed bids

SUMMARY: Request permission to solicit sealed bids for Uniforms for thePolice and Fire/EMS departments, Medical Supplies for the Fireand Beach Patrol Departments, and Chemicals for the Water and

Wastewater Departments.

FISCAL IMPACT: Bid responses used for FY'15 expenditures as allowed by

budgeted amounts; purchased on an as needed basis.

RECOMMENDATION: Proceed with sealed bid process.

Goal: Excellent Service through a High Performing Town Organization

ALTERNATIVES: Buy without the sealed bid process.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Chris Schaffer Asst. Fire Chief,

Howard Iman Superintendent of Water,Charles Felin Superintendent of Wastewater,Butch Arbin, Captain Beach Patrol

Chuck Barton, Fire/EMS Deputy Chief

Elton Harmon, Lieutenant

ATTACHMENT(S): None

Agenda Item # 5G



39/123



5. CONSENT AGENDA

H. Bid Award Recommendation for Maintenance of Standby

Generator Systems


40/123

025TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kevin Koval Facilities ManagerRE: Bid Award Recommendation: 3-Year Contract for Maintenance of Standby Generator

SystemsDATE: July 30, 2014

ISSUE(S): Bid award recommendation of three-year contract for maintenanceof standby generator systems

SUMMARY: Request permission from the Mayor & City Council to award a 3-year contract for Maintenance of Standby Generator Systemsbased on bid results received at the July 29, 2014, Work Session.

I have performed a review of the low bid received from FidelityEngineering Corporation and found the forms to be consistent inaccordance with contract documents.

FISCAL IMPACT: $102,495.00 ($34,165.00 per year for three years)

Annual unit pricing documented on the submitted bid forms will beused by the individual departments that have standby power

systems and budgeted for FY2016 thru FY2018. Also included inthe bid submission are rental generator pricing in the event of anemergency. All pricing documented on the bid form will stay ineffect through July of 2017.

RECOMMENDATION: Award 3-year generator maintenance contract to FidelityEngineering Corporation in the amount of $102,495.00.


ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: Kevin Koval Facilities Manager

COORDINATED WITH: Hal Adkins, Director of Public Works

ATTACHMENT(S): Bid Tabulation Sheet

Agenda Item # 5H



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BID TABULATION SHEET- MAINTENANCE OF STANDBY GENERATOR SYSTEMS

CONTRACT

FIDELITYENGINEERING KELLYGENERATOR &

CORPORATION EQUIPMENT,INC.

TOTALLUMPSUMBIDFOR3YEARS $102,495.00 $104,025.00

REGULARHOURLYRATE($/HR) $100.00 $125.00

OVERTIME

HOURLY

RATE

($/HR) $150.00 $187.50

EMERGENCY

HOURLY

RATE

($/HR) $200.00 $250.00

COMPLETERENTALGENERATORPRICING YES YES

BID

BOND YES YES

BIDDER

BID

PACKAGE

ITEM


42/123


43/123

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa A. Mitchell, Private Events CoordinatorRE: Volley for TBIDATE: July 29, 2014

ISSUE(S): Hunter McKissock, on behalf of Sinai Hospital, requests approval ofa new event, Volley for TBI, on Saturday, August 16, 2014.

SUMMARY: This is a single elimination volleyball tournament of up to 32 teamsthat will take place on the four (4) courts at the 4thStreet BeachVolleyball Park from 10:00 am until 6:00 pm.






COORDINATED WITH: All appropriate departmental staff has reviewed, and the event hasbeen coordinated with Beach Patrol.

ATTACHMENT(S): 1) Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 6A



44/123


1

PE - Tall Ships2

PEDE VolleyballSummer HeatPE - Tall Ships

PEESA Surf Series

3


PEOC Beachlights &FireworksPEDE Volleyball

Summer Heat Rain DatePE - Tall ShipsPEESA Surf Series

4

PE - Tall ShipsPEOC Beach

PEOC Fireworks

5


6

COBPE - Tall Ships

7

PE - Tall Ships8


9

PEOC Beach ClassicPE - Tall Ships

PEPlein Aire

10

SIP & BEACHLIGHTS

FIREWORKSPEOC Beachlights &Fireworks

PEOC CruzersPEOC Beach Classic


11

PE - Tall Ships

PEOC Fireworks

12

PE - Tall Ships

PEOC Fireworks

13

COB

PE - Tall ShipsPESurfers Healing

14

PE - Tall Ships

PEHoly SaviorsBlessing of Waters -TENTATIVE

15

PE - Tall Ships16

PE - Tall Ships

PEESA Surf SeriesPEVolley for TBI -TENTATIVE

17

SIP & BEACHLIGHTSFIREWORKSPEOC Beachlights &

FireworksPE - Tall ShipsPEESA Surf Series

18


19


20

COBPE - Tall ShipsPEOC Sandfest

21

PE - Tall ShipsPEOC SandfestPEOC Jeep Week

22

PEOC Jeep ParadeTENTATIVEPE - Tall Ships


23

PEOC Beach BlitzSoccerPE - Tall Ships


24


PEOC Beachlights &FireworksPEOC Beach Blitz

SoccerPEOC CruzersPE - Tall Ships

PEOC Sandfest

PEOC Jeep Week

25


PEOC Sandfest

26


PEOC Sandfest

27

COBPE - Tall Ships

PEOC Sandfest

28

PE - Tall ShipsPEOC Sandfest

29


30


31

PEOC Beachlights &

FireworksPE - OC Sandfest 2014

August


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6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

B. Private Event Approval Request for Maryland Realtors

PAC Walk September 7, 2014


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa A. Mitchell, Private Events CoordinatorRE: Realtors PAC WalkDATE: July 29, 2014

ISSUE(S): Ilene Kessler for Maryland Realtors PAC requests approval of thenew event, RPAC Walk, for Sunday, September 7, 2014.

SUMMARY: This is a walk of approximately 30-50 participants, from the southend of the Boardwalk to the north end and back. It will take placebetween the hours of 8:00 am and 10:00 am.

The organizers will provide bottled water to participants at two (2)locations on the Boardwalk. They are aware of the Townsbeverage franchise agreement with Coca-Cola, and signed theexclusive product agreement disclosure, ensuring compliance withits provisions.


RECOMMENDATION: Approve the event as presented.




COORDINATED WITH: All appropriate departmental staff has reviewed, and the event hasbeen coordinated.

ATTACHMENT(S): 1) Calendar2)

Cover Sheet3) Application

Agenda Item # 6B



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1

PETall Ships

PEOC Sandfest

2

PETall Ships3

PEPigs on the

Beach

4 5 6

PE Miata Parade

PE Walk for

Recovery

7

PE - RPAC Walk -

TENTATIVE

8 9 10 11

PE

911/Parade of

Brothers

PEBikeFest

12

PE

BikeFest13

PE

BikeFest

14

PE BikeFest15 16 17 18

Sunfest

PESunfest Kite

Fest

19

Sunfest

PE Sunfest Kite

Fest

20

Sunfest

PE Sunfest Kite

Fest

21

Sunfest

PE Sunfest Kite

Fest

PE OC Cruzers

22 23 24 25 26

PE - Winefest on the

Beach

27

PE - Winefest on the

Beach

PE Pigs on the

Beach

PE

Walk Out OfDarkness28 29 30

2014

September


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Name of Event: RPAC Walk New Event: Yes

Date of Event: Sunday, September 7, 2014

Date Application Received: June 24, 2014 Application Fee Paid: Yes/$25.00

Date Returned from All Departments: July 22, 2014 Total Cost to Town: No Foreseeable Costs

Things to Note:

Registering on the south end of the Boardwalk, participants would walk to the north end of the Boardwalkand back.

The event would take place from 8:00 am 10:00 am.

Set-up would take place at 7:30 am on the morning of the event.

Cleanup would take place at the events end.

The event would be rain or shine.

The organizers would provide bottled water to participants.

Expected number of participants would be 30-50.


RISK MANAGEMENT Insurance Certificate to be submitted prior to the event. Hold Harmless has beensigned.

TRANSPORTATION Weather permitting, Boardwalk trams will begin operations at 11:00 am.

OCPD, BEACH PATROL, FIRE MARSHAL, PUBLIC WORKS, REC & PARKS, EMERGENCYSERVICES, OCCC and TOURISM No comments, concerns or costs.



Other:


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, AUGUST 4, 2014

8 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY MANAGER AND STAFF

A. Request to Approve General Order 100 P-1, Reserve

Police Officer Program presented by Police Chief


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INTERDEPARTMENTAL MEMO

DATE : 14 July 2014

TO : Guy Ayres, Attorney at LawCity Solicitor

FROM : Gregory Guiton, CaptainPolice Department

SUBJECT : General Order Revision

Attached you will find revisions proposed for General Order 100 P-1, entitled Duties and

Responsibilities - Reserve Police Officer Program. The deletions and additions to thepolicy are outlined through new language bold bracketed in red and deletions struck-outwith double lines.

The purpose for the revisions is to allow the Department to open the Reserve PoliceOfficer Program to retired police officers from other law enforcement agencies who arecertified by the Maryland Police and Correctional Training Commissions. The revisionswere discussed during the closed session of the Police Commission meeting onMonday, 14 July 2014 and a motion was made and approved to move the proposedchanges for adoption by the Mayor and Council.

Should you have a question or concern with the language in the attached policy, please

feel free to contact me at 410-723-6622 [email protected].

Thank you for your assistance in this matter.

Gregory Guiton

Attachment
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Subject: Duties and Responsibilities, Reserve Police Officer Program G.O. 100 P-1

I. Purpose:

The purpose of this policy is to establish guidelines for the employment of part-timecertified police officers who are employed to supplement the duties and responsibilities

carried out by full-time sworn personnel.

II. Definitions:

A. Reserve Police Officer: an individual classified as a part-time employee who [iscertified by the Maryland Police and Correctional Training Commissions(M.P.C.T.C.) as a police officer, and]

1. Is certified by the Maryland Police and Correctional TrainingCommissions (M.P.C.T.C.) as a police officer,

2.[1.] Has been [Is]employed as a sworn full-time member of this Departmenta minimum of fifteen (15) years [and elects to change employmentstatus with the Town from full-time to part-time without a breakin service, or]

[2. Is a retired police officer of a Maryland law enforcement agency whomeets the minimum standards for employment as a police officer forthe Town of Ocean City and the M.P.C.T.C.]

3. Elects to change employment status with the Town from full-time topart-time without a break in service

B. Full-time Employee: an individual who is regularly scheduled to work aminimum of forty (40) hours per week and has successfully completed theirprobationary period. He/she is eligible for the benefits provided for by the Town.

C. Part-time Employee: an individual employed to supplement full-time staffmembers, intended to work a continuing, year-round and indefinite schedule. Apart-time employee is permitted to work a regularly scheduled workweek, or less,to meet seasonal needs. A part-time employee is not eligible for employeebenefits.

III. Policy:

A. The Department recognizes the need to provide effective and efficient policeservice to a resort community with expanding needs. The Department alsorecognizes the value of its sworn employees who have elected to retire or leavefull-time service in good standing after a minimum of fifteen (15) years. It is thepolicy of the Department to maintain a number of trained and certified swornemployees who are employed as reserve police officers to provide professionalpolice service.

-2-


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Subject: Duties and Responsibilities; Reserve Police Officer Program G.O. 100 P-1

B. The Department is not required to provide part time police work to any particularofficer (or at all) but, to the extent that it does so, it will attempt to work with thereserve officer to facilitate mutually agreeable work hours. A reserve policeofficer who is regularly unavailable to work as requested by the Department willbe considered to have resigned from reserve police officer employment and will

be removed from service.

C. The Department reserves the right to establish a maximum number of reservepolice officers maintained for use as outlined within this policy and as directed bythe Chief of Police.

IV. Limitations:

A. A reserve police officer is limited in the number of work hours performed for theDepartment within a calendar year to assure compliance with the definition ofpart-time employee status consistent with employment regulations.

B. A reserve police officer shall comply with all secondary employment regulationsas outlined in G.O. 200 S-1, specifically the prohibitions on other employment.However, an employee serving as a reserve police officer may exceed thenumber of secondary employment hours associated with non-police related work.This may occur as long as the non-police related work hours, in combination withtheir Department work hours, do not exceed the limitations of G.O. 200 S-1.

C. A reserve police officer shall not take law enforcement action while off-dutyunless engaged in approved police-related secondary employment.

D. A reserve police officer may only wear/carry a personally owned firearm while notengaged in law enforcement activity for the Town of Ocean City as permitted by

the [Law Enforcement Officers Safety Act]L.E.O.S.A. of 2004.

V. Requirements:

An employee who changes employment status from full-time police officer to [servingas a]reserve police officer must maintain the following requirements:

A. Attend and successfully complete annual in-service training authorized by theDepartment that meets M.P.C.T.C. requirements.

B. Attend and successfully complete any Department required training that isrelative to the job task of a police officer.

C. Maintain all police related certifications held while employed as a full-time swornemployee at the discretion of the Department.

D. Abide by all Department regulations, policies, and practices.

E. Maintain acceptable work performance levels as prescribed by the Departmentand the Town.

-3-


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Subject: Duties and Responsibilities; Reserve Police Officer Program G.O. 100 P-1

VI. Duties and Responsibilities:

A. The duties and responsibilities of a reserve police officer shall include thoseareas outlined in General Order 300 A-1 entitled: Duties and Responsibilities;Police Officer

B. Additional duties and responsibilities of a reserve police officer may include butare not limited to:

1. Providing training in areas of specialization or expertise to sworn and/or

non-sworn employees of the Department.

2. Providing advanced law enforcement services consistent with individual

expertise or responsibilities while the employee was a full-time employee

of the Department.

3. Other duties and responsibilities as designated by the Chief of Police.

VII. Coordination and Direction:

A. The Reserve Police Officer Program shall be coordinated by the SupportServices Division under the direction of the Human Resource Commander.

B. Operational aspects of the Department requiring the assistance of ReservePolice Officers shall coordinate specific needs to the Human ResourceCommander in advance of the need to assure schedule availability of individualReserve Police Officers

C. Reserve Police Officers assigned/detailed to a specific job function shall besupervised by the commander/supervisor of the assignment/detail/event.

-4-


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THE CITY SOLICITOR

A. Second Reading Ordinance 2014-21 ratifying a

Memorandum of Understanding with the Worcester

County Commissioners (Eagles Landing Golf Coursespray irrigation system and easement grant)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Second reading of ordinance ratifying Memorandum of Understanding between the

Mayor, Council and Worcester County CommissionersDATE: July 11, 2014

ISSUE(S): Spray irrigation system at Eagles Landing Golf Course

SUMMARY: The Mayor, City Council and Worcester County Commissionershave reached an agreement, documented in a Memorandum of

Understanding (MOU), to work together on the construction ofnew spray irrigation system at Eagles Landing Golf Course.

This system will allow the treated wastewater effluent from thenew Mystic Harbour Wastewater Treatment Facility to be storedand spray irrigated on golf course lands.

The MOU benefits the City by providing a new irrigation systemfor Eagles Landing Golf Course, and benefits the County byproviding an environmentally beneficial means for effluent reuse.

FISCAL IMPACT: For the City, capital improvements, credit for equity and futurecapital charges and compensation for 40 years of EDU charges

approximately $ 2,092,544.

RECOMMENDATION: Ratify ordinance.

Goal: More Livable Community for Residents


RESPONSIBLE STAFF: Hal Adkins, Public Works DirectorJim Parsons, Public Works Chief Deputy DirectorSusan Petito, Recreation and Parks DirectorJoe Perry, Golf Course Superintendent

Bob Croll, Head Golf Professional

COORDINATED WITH: Not applicable

ATTACHMENT(S): Memorandum of Understanding

Agenda Item # 9A

Council Meeting July 21, 2014


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THE CITY SOLICITOR

B. First Reading Ordinance to Adopt FY14 Budget

Amendment #2


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Jennie Knapp, Budget ManagerRE: First reading of ordinance to adopt FY 14 Budget Amendment #2DATE: July 23, 2014

ISSUE(S): Ordinance to adopt FY 14 Budget Amendment #2

SUMMARY: Although not all FY 14 revenue and expenditures have beenrecorded, enough information is available to present Budget

Amendment #2. This amendment recognizes bond funds from the2013 bond issue funding the Beach Patrol headquarters, roofreplacements at the City Garage and Public Safety Building and thePerforming Arts Center at the Convention Center. In addition,grant funds and donations received since Budget Amendment #1are included. Items funded by the Mayor and Council since BudgetAmendment #1, such as replacement of the jail security system atthe Public Safety building are included as well.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)decreases $24,760 from $2,385,417 in Budget Amendment #1 to$2,360,657. Fund balance remains at or above the 15% of annualexpenditures policy target. It is anticipated that less than

$2,360,657 will be taken from prior year reserves at the fiscal year-end.

RECOMMENDATION: Pass for second reading.

Goal: Financially Sound Town Government


RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Budget amendment ordinance2) Detail of changes

Agenda Item # 9B



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ORDINANCE 2014-

TOWN OF OCEAN CITY

OPERATING BUDGET

FISCAL YEAR 2014

AMENDMENT # 1 AMENDMENT # 2

SOURCE SECOND READING FIRST READING CHANGES

Section I, General Fund:

A. Anticipated Revenue:

Property Taxes $ 42,112,140 $ 42,112,140 $ 0

Other Taxes 15,893,153 15,963,405 70,252

Licenses and Permits 3,986,656 4,106,323 119,667

Revenue From Other Agencies 5,761,876 5,992,458 230,582

Charges For Services 9,217,805 9,333,579 115,774

Fines and Forfeitures 752,238 725,216 (27,022)

Other Revenue 431,285 561,270 129,985

Bond Issuance 0 979,579 979,579

Prior Year Reserves 2,385,417 2,360,657 (24,760)

Total Revenue $ 80,540,570 $ 82,134,627 $ 1,594,057

B. Anticipated Expenditures:

General Government $ 3,879,285 $ 3,890,285 $ 11,000

Public Safety 34,089,043 35,198,210 1,109,167

Public Works/Beach Maintenance 5,137,758 5,147,281 9,523

Sanitation and Waste Removal 5,645,750 5,645,750 0

Highways and Streets 5,175,780 5,592,055 416,275Economic Development -Tourism 7,735,561 7,953,323 217,762

Culture and Recreation 7,534,069 7,335,327 (198,742)

Debt Service 5,314,444 5,339,468 25,024

Sub Total $ 74,511,690 $ 76,101,699 $ 1,590,009

To Transportation Fund 1,722,688 1,722,688 0

To Airport Fund 235,932 256,932 21,000

To Convention Center Fund 1,355,260 1,313,060 (42,200)

To Vehicle Trust Fund 315,000 340,248 25,248

To Capital Projects 2,400,000 2,400,000 0

Total Expenditures $ 80,540,570 $ 82,134,627 $ 1,594,057


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Section II, Water Fund:


Water Sales $ 3,551,295 $ 3,551,295 $ 0

Water Fixture Charge 3,494,483 3,494,483 0

Service Charges 188,558 188,558 0

Capacity/Impact Fees 75,600 75,600 0

Prior Year Reserves 139,546 139,546 0

Total Revenue $ 7,449,482 $ 7,449,482 $ 0


Personal Services $ 2,006,663 $ 2,017,613 $ 10,950

Non-Personal Services 3,010,603 2,999,653 (10,950)

Debt Service 1,067,216 1,067,216 0

Capital Outlay 1,365,000 1,365,000 0

Total Expenditures $ 7,449,482 $ 7,449,482 $ 0

Section III, Transportation Fund:


Bus Revenue $ 2,843,661 $ 2,843,661 $ 0

Train Revenue 1,060,300 1,060,300 0Federal and State Grants 4,015,315 4,015,315 0

Transfer-In From General Fund 1,722,688 1,722,688 0


Total Revenue $ 9,810,779 $ 9,810,779 $ 0


Personal Services $ 3,630,632 $ 3,620,948 $ (9,684)

Non-Personal Services 3,405,823 3,415,507 9,684

Capital Outlay 2,774,324 2,774,324 0



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Section VI, Municipal Golf Course Fund:


Service Charges $ 1,660,008 $ 1,660,008 $ 0

Sales and Concessions 422,240 422,240 0

Other Revenue 63,600 63,600 0


Total Revenue $ 2,157,123 $ 2,157,123 $ 0


Personal Services $ 1,060,269 $ 1,059,949 $ (320)

Non-Personal Services 1,086,065 1,086,385 320

Transfer to General Fund 9,474 9,474 0

Capital Outlay 1,315 1,315 0


Section VII, Convention Center Fund:


Service Charges $ 1,925,900 $ 2,026,787 $ 100,887

State and County Grants 1,424,280 1,365,655 (58,625)

Food & Beverage Tax 1,130,000 1,130,000 0

Transfer-In From General Fund 1,355,260 1,313,060 (42,200)

Bond Proceeds 0 9,408,770 9,408,770

Prior Year Reserves 1,071,314 1,071,314 0

Total Revenue $ 6,906,754 $ 16,315,586 $ 9,408,832



Non-Personal Services 1,590,805 1,626,462 35,657

Debt Service 2,319,327 2,319,327 0

Transfer to Capital Reserves 100,000 100,000 0

Capital Outlay 0 9,408,770 9,408,770



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Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 0


Total Revenue $ 1,869,735 $ 1,869,735 $ 0


Personal Services $ 958,627 $ 956,119 $ (2,508)

Non-Personal Services 911,108 913,616 2,508

Capital Outlay 0 0 0


Section IX, Service Center Fund:


Service Charges To Other Funds $ 5,266,033 $ 5,072,084 $ (193,949)


Total Revenue $ 5,276,489 $ 5,082,540 $ (193,949)



Non-Personal Services 3,416,060 3,310,653 (105,407)

Debt Service 0 0 0


Total Expenditures $ 5,276,489 $ 5,082,540 $ (193,949)


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Section X, Vehicle & Equipment Trust Fund:



Federal and State Grants 3,401,239 3,401,239 0

General Fund Contribution 315,000 340,248 25,248

Sale of Assets 130,000 123,500 (6,500)


Total Revenue $ 6,353,179 $ 6,371,927 $ 18,748


Non-Personal Services $ 762,471 $ 762,471 $ 0

Debt Service 0 0 0

Transfers Out 0 0 0

Capital Outlay 5,590,708 5,609,456 18,748

Total Expenditures $ 6,353,179 $ 6,371,927 $ 18,748

Section XI, Risk Management Fund:



Interest Earned 52,422 52,422 0Prior Year Reserves 0 0 0

Total Revenue $ 2,284,941 $ 2,284,941 $ 0


Personal Services $ 248,506 $ 248,506 $ 0

Non-Personal Services/Claims 2,036,435 2,036,435 0




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Section XII, Pension Trust Funds:


Employer Contributions $ 5,697,130 $ 5,697,130 $ 0

Employee Contributions 1,580,000 1,580,000 0

Investment Earnings 4,680,000 4,680,000 0

Total Revenue $ 11,957,130 $ 11,957,130 $ 0


Benefit Payments $ 4,650,000 $ 4,650,000 $ 0

Non-Personal Services 160,000 160,000 0

Reserve for Employee's Retirement 7,147,130 7,147,130 0


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,617,002 $ 3,617,002 $ 0

Employee Contributions 200,000 200,000 0

Investment Earnings 315,000 315,000 0

Total Revenue $ 4,132,002 $ 4,132,002 $ 0


Benefit Payments $ 950,000 $ 950,000 $ 0

Non-Personal Services 90,000 90,000 0

Reserve for Retiree Health 3,092,002 3,092,002 0



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Section XIV, General Capital Projects Fund:


General Fund Contribution 2,400,000 2,400,000 0

Bond Proceeds 871,000 2,244,223 1,373,223

Inlet Lot Parking Revenue 270,000 270,000 0

Total Revenue $ 3,541,000 $ 4,914,223 $ 1,373,223


Street Paving 1,900,000 1,900,000 0

Beach Patrol Headquarters 0 2,244,223 2,244,223

Canal Dredging 500,000 500,000 0

Roof Replacement 871,000 0 (871,000)

Reserve for Future Capital Projects 270,000 270,000 0


Section XIV, All Funds Expenditure Summary:

General Fund $ 80,540,570 $ 82,134,627 $ 1,594,057

Water Fund 7,449,482 7,449,482 0

Transportation Fund 9,810,779 9,810,779 0

Wastewater Fund 12,742,395 14,698,525 1,956,130

Airport Fund 1,497,647 1,518,647 21,000

Municipal Golf Course Fund 2,157,123 2,157,123 0Convention Center Fund 6,906,754 16,315,586 9,408,832

Information Technology Fund 1,869,735 1,869,735 0

Service Center Fund 5,276,489 5,082,540 (193,949)

Vehicle & Equipment Trust Fund 6,353,179 6,371,927 18,748

Risk Management Fund 2,284,941 2,284,941 0

Pension Trust Funds 11,957,130 11,957,130 0

OPEB Trust Fund 4,132,002 4,132,002 0

Sub Total $ 152,978,226 $ 165,783,044 $ 12,804,818

LESS: Interfund Transfers (21,005,689) (20,963,489) 42,200


Capital Projects Fund - General 3,541,000 4,914,223 1,373,223

Grand Total $ 135,513,537 $ 149,733,778 $ 14,220,241


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Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.472 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on August 4, 2014.

ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council

and approved by the Mayor at its meeting held on August 18, 2014.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

ADOPTED:

Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:


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Changes from Budget Amendment #1:

General Fund Revenue:

Other Taxes 70,252 40,000 Admissions Tax; 30,252 Room Tax

Licenses and Permits 119,667 173,052 Building Permits; 5,900 Vehicle Franchise;

(50,000) Room Licenses; (9,285) Noise Permits

Revenue From Other Agencies 230,582 90,748 County grants over estimate; 41,250 FM radio

grant; 68,584 Police grants; 30,000 Skateboard Parkshade structure grant;

Charges for Services 115,774 75,347 Parking revenue; 30,000 Fire Marshal review fees;

27,000 Sunfest revenue; 35,000 Recreation revenue;

14,315 Beach Stand franchise fees; 5,000 Special Events

revenue; 2,095 Kayak franchise; (50,000) Private event

fees; (17,309) Winterfest revenue; (5,674) Recycling Sales

Fines and Forfeitures (27,022) (35,031) Parking fines; (22,140) Municipal infractions; (4,916)

Forfeited vehicles; 35,065 Forfeited funds and assets

Other Revenue 129,985 103,686 Boardwalk bench donations; 37,738 Paramedic

Foundation donations; 4,400 misc. donations; 23,111

reimbursement for Police task force; 4,062 LGIT

hurricane conference grant; 2,188 Tree of Life donations;

(30,200) interest; (15,000) capital asset sales (Gov deals)Bond Issuance 979,579 City Garage and Public Safety Building roof replacement

Appropriated Fund Balance (24,760) 17,440 Prior year bench donations; (42,200) Transfer to

Convention Center

1,594,057

General Fund Expenses:

General Government 11,000 Transfer from Construction Inspection to Planning &

Zoning

Public Safety 1,109,167 718,251 Public Safety building roof; 116,700 Jail security

system replacement; 62,000 SCBA spare bottles approved

by M&CC 6/16/14; 68,584 Police grants; 41,250 FM radio

grant; 37,738 Paramedic foundation donations; 35,065purchases made with forfeited funds; 12,600 Police security

camera replacement; 23,111 Police task force expenses;

4,062 LGIT grant for hurricane conference; (11,000) transfer

from Construction Inspection to Planning & Zoning

Miscellaneous increases 806.

Public Works/Beach Maintenance 9,523 157,471 Bond issuance for garage roof replacement;

121,126 Boardwalk benches; 31,000 Boardwalk planters,

trashcans and power washer approved by M&CC 4/29/14;

26,347 Cale modem upgrade approved by M&CC 5/19/14;

25,000 City Hall carpet and painting MCC approval 4/29/14;

13,500 Inlet Park boardwalk redecking-MCC approval 5/19;

1,000 Granados donation for dune project; (318,500)

transfer to Public Works Streets division; (29,147)

Springfest labor costs; (12,034) Winterfest labor costs;(6,240) transfer between Stormwater projects

Highways & Streets 416,275 318,500 Transfer from General Public Works and Beach

Maintenance; 106,167 Transfer from Recreation to cover

labor deduction exceeding budget; 6,240 transfer between

Stormwater projects; (14,632) Springfest labor expenses.

Economic Development - Tourism 217,762 166,115 Winterfest labor; 51,956 Springfest labor; 22,000

Baltimore Avenue Christmas trees approved by M&CC

4/29/14; 7,000 Sunfest entertainment; (17,309) Winterfest

expense savings to reduce Winterfest revenue estimate;

(12,000) transfer Winterfest savings to purchase Caroline


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Street stage lighting

Culture and Recreation (198,742) 30,000 Skatepark shade structure grant; 12,000 Caroline

Street stage lighting; 20,000 Northside Park soccer field

building maintenance and bominite patio resurfacing

approved by M&CC 4/29/14; 3,400 Beach wheelchair

donations; 2,095 Energy costs; 2,188 Tree of Life donations;

(106,167) transfer to Public Works Streets division;

(154,081) Winterfest labor; (8,177) Springfest labor

Debt Service 25,024 17,585 roof replacement bond issue interest; 7,439 roof replacement bond issue cost of issuance

Transfer to Airport 21,000 HVAC replacement approved by MCC 4/29/14

Transfer to Convention Center (42,200) Reduction in Convention Center funding for FY 14

Transfer to Vehicle Trust 25,248 18,748 ambulance load system; 6,500 forfeiture funds

1,594,057

Water Fund Changes:

Personal Services 10,950 Cover overtime costs

Non-Personal Services (10,950) Operational Supplies

0

Transportation Fund Changes:

Personal Services (9,684) Reduction in Part-Time salaries, overtime and

unemployment

Non-Personal Services 9,684 Energy costs

0

Wastewater Fund Revenue:

Service Charges 48,101 48,000 Service to West Ocean City; 101 Interest

Contributions - Private 35,146 Sunset Island funding of grinder pumpBond Issuance 1,470,127 2013 Bond Issue: Effluent Disinfection project

Prior Year Reserves 402,756 Clarifier project approved by M&CC 1/14/14

1,956,130

Wastewater Fund Expenses:

Non-Personal Services 41,000 145,000 sewer repairs such as 32nd street at $81,288; 87,000

equipment repair; 86,000 generator rental; (245,522) tipping

fees; (31,478 vehicle supplies and repairs

Debt Service 37,719 26,506 Interest on Effluent Disinfection project;

11,213 Bond issuance costs

Capital Outlay 1,877,411 1,432,509 Effluent disinfection project (2013 bond);

402,756 Clarifier project approved by M&CC 1/14/14;

35,146 Sunset Island grinder pump; 7,000 2nd StDimminutor replacement over budgeted amount approved

by M&CC 5/27/14

1,956,130


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THE CITY SOLICITOR

C. Resolution Authorizing the Sale of Surplus Personal

Property


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TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

FROM: David L. Recor, ICMA-CM, City ManagerTHRU: Catrice Parsons, Procurement Manager

RE: Resolution to Authorize the Sale of Surplus PropertyDATE: July 29, 2014

ISSUE(S): Request permission to sell surplus personal property.

SUMMARY: Resolution authorizes the sale of miscellaneous equipment andvehicles as coordinated with various Town departments.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Sell surplus property on GovDeals.com.


ALTERNATIVES: Do not approve sale.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Various Departments

ATTACHMENT(S): Resolution and list of surplus items

Agenda Item # 9C



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Reference # Equipment # Year Make Model Serial/VIN Number Disposal Reason

12056 1531 1997 Red Max Reciprocator 601122 End of Useful Life

12007 2336 2004 Red Max Reciprocator 40107398 End of Useful Life

N/A N/A 2006 Lincoln Mark 5LTPW18516FJ07807 End of Useful Life

N/A N/A 2008 Bacco Scooter LFFWBT6AX81000572 End of Useful Life

1005 2790 2008 Stihl Chainsaw 272718887 Broken

1028 599 1990 Laser Light, Inc. Laser 720-1074 End of Useful Life

Manufacturer Quantity Other Disposal Reason

Various Various N/A Obsolete Material

O-Matic 1

Model# iceo606hw2

Serial# 06051280010920 Does not work Donate to Worcester Technical High School

4 Obsolete Material

Porter 2 Obsolete Material

1 Obsolete Material

2 Obsolete Material

Curtis 1 Model# 3100 Obsolete Material

Approx. 1500 Obsolete Material

575 ft. Obsolete Material

600 ft. Obsolete Material

Hunter 1 Model# LR47300 Computer Boards are Bad

Snap-On 1 Model# AGT3000 Obsolete Material

Symphonic 1 Obsolete Material

Zenith 1 Obsolete Material

Toshiba 2 Obsolete Material

45 Obsolete Material

1 Obsolete Material

6 Obsolete Material

1 Obsolete Material

2 Obsolete Material

1 Obsolete Material

1 Obsolete Material

18 Obsolete Material

1 Obsolete Material

4 Obsolete Material

Gould & Goodrich 46 Obsolete Material

HKS 65 New/unused Obsolete Material

Canon 7 Obsolete Material

Kodak 5 Obsolete Material

Sony 4 Obsolete Material

Kodak 3 Obsolete Material




Nikon 1 Obsolete Material






Topion 1 Obsolete Material


Safariland 48 Obsolete Material

Safariland 15 Obsolete Material

HKS 27 Obsolete Material

Galls 9 Obsolete Material

Gould & Goodrich 10 Obsolete Material

Toshiba 2 Obsolete Material

7/29/2014 9:03

Office partition, free standing, 6 Ft.

Leather wepon holster, B501 34

Computer work station, plastic

File cabinet, metal, 5 drawer

Horizontal file cabinet, 5 drawer

Padded gym mats, 4 Ft. x 6 Ft.

Gym equipment, exercise station

TV, CE27F15

Binders, Black,3"

Table, Round, 36"

Table, Folding, 6 Ft.

Printer stand, plastic

Assorted Key Blanks

3/8" Manila Hemp Rope

1/2" Manila Hemp Rope

Wheel Alignment Machine

Air Conditioning Machine

30" X 72" Folding Plastic Tables

Basketball Goals w/ nets

Santa Suit

Snow Bubble Machines

Automatic Key Machine

Equipment List July 2014

Miscellaneous:

Description

Miscellaneous FD-EMS Supplies

Ice Machine

TV/VCR, AC/DC,SSCO99

Leather, dual speed loader case

20 HP VFD Drive

6TV, SR20535


Camera, Powershot A300

Camera, Easyshare Z700

Camera, Digital Mavica

Camera, DC5000 Zoom

Camera, CDMavica, CD500

Camera, Super Steady Shot

Camera, Digital still, CD300

Camera, Coolpix L100

Camera, Powershot G2

Camera, Powershot G5

Camera, Sureshot 80

Camera. Powershot S31S

Digital Video Cassette Recorded

Color TFT LCD Monitor

Digital Video Camcorded GL1

Wepon holster, S & W K, 607

Wepon holster, 2340




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THE CITY SOLICITOR

D. Resolution Establishing Private Event Permit Fees


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TOWN OF



FROM: David L. Recor, ICMA-CM, City ManagerRE: Resolution modifying private event permit fees

DATE: July 30, 2014

ISSUE(S): Resolution to modify private event fee structure

SUMMARY: This resolution modifies the private event fee structure related toapplication reviews, approvals and permits as discussed at the

July 29 work session. It also references a discount of up to 75% for

local non-profit organizations upon approval of the Mayor andCouncil.

FISCAL IMPACT: Based on number of private event applications.

RECOMMENDATION: Ratify resolution.


ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Frank Miller, Special Events Director

Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: Recreation and Parks CommissionSusan Petito, Director of Recreation and Parks

ATTACHMENT(S): Resolution

Agenda Item # 9D



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TOWN OF



FROM: David L. Recor, ICMA-CM, City ManagerRE: Resolution establishing banner fees

DATE: July 30, 2014

ISSUE(S): Resolution establishing banner fees

SUMMARY: This resolution establishes fees to cover primary costs related toplacement and removal of banners as discussed at the July 29

work session.

FISCAL IMPACT: Fees offset labor and miscellaneous expenses related to

placement and removal of banners at three identified locations.

RECOMMENDATION: Ratify resolution.



RESPONSIBLE STAFF: Frank Miller, Special Events Director

Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: Recreation and Parks CommissionSusan Petito, Director of Recreation and Parks

ATTACHMENT(S): Resolution

Agenda Item # 9E



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10 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or

such time as may be deemed appropriate by the Council President. Anyone

wishing to be heard shall state their name, address and the subject on which he

or she wishes to speak.


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11 COMMENTS FROM THE CITY MANAGER

A.Review of tentative work session agenda for

August 12, 2014


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12 COMMENTS FROM MAYOR AND CITY COUNCIL

august 4 2014 complete agenda

Documents