ndnp partners meeting

NDNP PARTNERS MEETINGOCTOBER 6, 2014

Partner Meeting – Agenda

Review of program deliverables Review of partner roles Review of timeline Microfilm workflow discussion Partner communication options

Program Deliverables / Requirements

Establish an Advisory Board to select and prioritize historic newspaper titles to digitize (date range 1836-1922). Follow NDNP selection guidelines

Deliver selected title list to LC, which includes info on the titles, geographic and chronological coverage, and microfilm quality

Perform technical analysis on microfilm

Program Deliverables / Requirements

100,000 pages of digitized historic newspapers (images, metadata, OCR files, PDFs; all adhering to NDNP tech specs)

Essays for each newspaper title digitized. Max 500 words each, focusing on scope, content, and significance of each title.

A spreadsheet listing free-access, online newspapers in state or territory

Program Deliverables / Requirements

Updated CONSER Bibliographic Records

Deposit of 2N microfilm at LC at project’s end

Not a specific deliverable, but something we’ll strive to do: outreach & publicity to the broader community about this project

Review of Partner RolesAll of Us Participate in regular periodic meetings Maintain awareness of project Provide feedback on Advisory Board

selected titles Help in outreach opportunities as they arise Read emails and respond! We are all

critical to this project’s success

Review of Partner RolesAdvisory Board, under Jeff and Peter’s Leadership: Create background materials, ranking sheets, etc. for

Advisory Board member review, to help w/ newspaper selection

Review NDNP selection criteria w/ Advisory Board

Lead Advisory Board process and selection of papers. Select more papers than necessary to reach the 100k page goal; this will help things should some selected titles fail inspection

Review of Partner RolesJeff, Peter, and/or their designees Share Advisory Board selected titles w/ project

partners for feedback

Create final title list w/ LC required information

Draft 500 word title essays for digitized newspaper titles

Review of Partner RolesNSLA Imaging & Preservation Services, under Jeff’s leadership: Perform initial technical evaluation spot-check of

newspaper titles off archival master microfilm

Create 2N duplicates of selected Advisory Board titles passing initial technical evaluation

Perform detailed technical evaluation off of 2N film, record results

Ship 2N microfilm passing the full technical eval to UNLV

Review of Partner RolesUNLV, under Jason and Cory’s Leadership:

Attend required NDNP meetings

Develop and send to LC the project’s work plan

Execute grant administrative duties (cost-sharing, budgets, reports)

Order required miscellaneous supplies

Review of Partner RolesUNLV, under Jason and Cory’s Leadership:

Manage selection process of external digitization vendor

Set up workflow with external digitization vendor

Hire and supervise two funded project staff

Develop and send to LC the project’s work plan

Review of Partner RolesUNLV, under Jason and Cory’s Leadership: Execute grant administrative duties (cost-sharing,

budgets, reports)

Order required miscellaneous supplies

Coordinate work of other UNLV staff working on project (cataloger, IT specialist, metadata specialist)

Facilitate project and partner communication

Track progress of deliverables and facilitate communication w/ LC and NEH

Review of Partner RolesUNLV, under Jason and Cory’s Leadership: Execute grant administrative duties (cost-sharing,

budgets, reports)

Order required miscellaneous supplies

Coordinate work of other UNLV staff working on project (cataloger, IT specialist, metadata specialist)

Facilitate project and partner communication

Facilitate communication w/ LC and NEH

Review of Partner RolesProject funded staff (Newspaper Project Coordinator, and Newspaper Project Technician)

Assist in development of project workflow, templates, and processes

Help create and maintain project communications platform (wiki, etc.)

Track where things are (physical) as well as status of items (i.e. microfilm duplication status, digitization status, validation status, etc.). This involves careful coordination between NSLA and UNLV, and UNLV and the external digitization vendor, and ultimately UNLV and LC

Review of Partner RolesProject funded staff (Newspaper Project Coordinator, and Newspaper Project Technician) Perform detailed collation, preparing files

for digitization Receive digital assets Perform quality review, verification,

validation Troubleshoot errors with digitization

vendor Manage shipments to LC

Review of Partner RolesAncillary Staff (UNLV) IT: configure server space for project

work; maintain backups. Set up DVV software (LC digital validation tool).

Cataloger: Update CONSER records

Metadata Specialist: Assist with NDNP spec metadata issues as they arise

TIMELINE

October 2014: Partner Meeting; Initial Advisory Board

Meeting Project Coordinator Hired Docs to UNLV Purchasing for Outsourced

Vendor Digitization Review Order miscellaneous supplies

TIMELINE

November / December 2014: Digitization Vendor Selected Interview for Project Technician Position Begin developing workflow structure at UNLV IT Infrastructure Setup; Communications Platform

Setup NSLA IPS Perform initial technical eval of

microfilm NOVEMBER 30: Production Schedule & Work Plan

Due to NEH DECEMBER 12: Advisory Board Selected &

Prioritized Title list due to Project Partners

TIMELINE

January 2015: Develop work plan and timeline with digitization

vendor Project Technician starts NSLA IPS create 2N copies of archival masters

for selected titles NSLS IPA perform detailed tech analysis For titles not passing tech analysis, create 2N

copies of lower prioritized titles and perform tech analysis

NSLA IPS delivers initial batches of 2N microfilm to UNLV

TIMELINE

Feb / March 2015: Collation Activities Begin Learn DVV software Initial digitization / metadata work, verification,

and validation March 31: First sample batch of data (images /

metadata) due to LC April 2015 + :

April 30: Selected title information, microfilm eval info due to LC

Oct 1, 2015: 25% of content (25,000 pages) due to LC. Includes newspaper essays for those titles.

Microfilm Workflow

Initial Tech Evaluation Detailed Tech Evaluation Duplication Delivery to UNLV

Partner Communication Options For all partners: access to UNLV

NDNP wiki Trello?

NDNP ADVISORY BOARD MEETING

National Digital Newspaper Program

Overview A partnership between the Library of

Congress, the National Endowment For the Humanities, and, to date, 38 states.

Nevada and South Dakota are the 37th and 38th states to join the program

Green is Good

NDNP Overview

Goal: “a long-term effort to provide permanent access to a national digital resource of newspaper bibliographic information and historic newspapers, selected and digitized by NEH-funded institutions (awardees) from all U.S. states and territories”

NDNP Overview

Program began in 2004, and just entered it’s tenth year.

Historic newspapers are defined as 1836-1922

Digitized newspapers and associated essays are publicly accessible at the Chronicling America website:

http://chroniclingamerica.loc.gov/

Program Deliverables: The 10,000 Foot View

“Cultural heritage institutions join the NDNP for the purpose of selecting, digitizing, and delivering to the LC approximately 100,000 newspaper pages per award”

Award cycles last two years, and states can apply for subsequent awards to continue their projects

Program Deliverables / Requirements

Establish an Advisory Board to select and prioritize historic newspaper titles to digitize (date range 1836-1922). Follow NDNP selection guidelines

Deliver selected title list to LC, which includes info on the titles, geographic and chronological coverage, and microfilm quality

Perform technical analysis on microfilm

Program Deliverables / Requirements

100,000 pages of digitized historic newspapers (images, metadata, OCR files, PDFs; all adhering to NDNP tech specs)

Essays for each newspaper title digitized. Max 500 words each, focusing on scope, content, and significance of each title.

A spreadsheet listing free-access, online newspapers in state or territory

Program Deliverables / Requirements

Updated CONSER Bibliographic Records

Deposit of 2N microfilm at LC at project’s end

Not a specific deliverable, but something we’ll strive to do: outreach & publicity to the broader community about this project

The Advisory Board

The Advisory Board is extremely important, and a mandated requirement of this program.

Collectively, the Board is comprised of a diverse array of experts: historians, archivists, educators, and librarians that are familiar with Nevada’s history.

The Advisory Board

Will carefully consider the selection guidelines as provided in the NEH Guidelines

Will collectively select and prioritize newspapers for digitization and inclusion

May contribute toward required newspaper essays (500 word essays for each newspaper title digitized)