eight costly wastes in printing office

Lean Printing Office

Eight Costly Areas ofAdministrative Waste

Presented By:Craig L. Press

President, Profectus Inc.

Printing Industry Business Consultants www.profectus.comPhone: 888-868-8662

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

1) Waiting Waste Waiting for attendees late for meetings Waiting for receive information that you should

already - external & internal (specifications, inventory availability, job status)

Waiting caused by underutilized MIS functionality

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

2) Overproduction Producing reports no one reads

or needs Copying or printing extra copies

of jobs tickets or reports Printing documents that can be

viewed on screen

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

3) Motion Waste Entering repetitive information

on job tickets or forms Unnecessary key strokes Disorganized desk and files Looking for information or supplies

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

4) Transport Waste Hand-carrying tickets and paperwork to another department Delivering documents that can be retrieved in MIS Chasing down obsolete job tickets because of changes Poor office design or layout

Before After

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

5) Over-processing Waste Duplicating reports or information Repetitive data entry into

nonintegrated software Excess paperwork or forms Redundant approvals Too many steps and handoffs in

processes

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

6) Inventory Waste Files waiting to be worked on E-mails waiting to be read Redundant file systems with

same files (Sales copy, CSR copy,purchasing copy, billing copy)

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

7) Defect Waste Data entry errors Price quote errors due in

incorrect specs Incomplete or incorrect

information on job tickets, purchase orders, or invoices

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

The Eight Costly Areas ofAdministrative Waste

8) Underutilizing People Improperly trained employees Over staffed Poor distribution of work Employees in the wrong position Poor hiring practices

© 2012 Profectus, Inc.

LE

AN

PR

INT

ING

OF

FIC

E

Thank You

Printing Industry Business Consultants Since 1993

For more information:http://lean-printing-office.com

Craig L. PressPresident

Profectus, Inc.advisor@profectus.com

Phone: 888-868-8662