4 th quarter performance report

4th QUARTER PERFORMANCE REPORT

DIRECTOR-GENERAL: ARTS AND CULTURE

DATE: 19/08/2014

2

PRESENTATION OUTLINE

2

Performance Overview Budget and Expenditure Explanation of Expenditure per Economic

Classification Review of Programme Performance on Key

Indicators

3

PERFORMANCE OVERVIEW

3

4

COMPARISON OF PERFORMANCE IN THE FIRST, SECOND, THIRD AND FOURTH QUARTERS

4

5

PROGRAMME-SPECIFIC PERFORMANCE

5

6

BUDGET AND EXPENDITURE

6

7

SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER PROGRAMME

Programmes

Final Appropriation Expenditure Variance %

2013/14 31 March (Over)/Under Spent 2014

R’000 R’000 R’000

Administration 258 068 258 068 - 100%

Performing Arts 602 085 572 195 29 890 95%

National Language Service 134 616 134 616 - 100%

Cultural Development 255 195 254 129 1 066 99%

Heritage Promotion 829 170 731 922 97 248 88%

National Archives and Library Services 835 643 804 290 31 353 96%

Grand Total 2 914 777 2 755 220 159 557 95%

7

8

SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER PROGRAMME

8

9

SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION

Economic Classification

Final Appropriation Expenditure Variance %

2013/14 31 March 2014 (Over)/Under Spent

R’000 R’000 R’000 Compensation 190 923 190 788 135 100%Goods & Services (includes payments for financial assets) 440 022 303 225 136 797 69%

Provinces & Municipalities Conditional Grant 600 286 606 286 -6 000 101%Dept. Agencies & Accounts (Current) 1 052 488 1 108 711 -56 223 105%Dept. Agencies & Accounts (Capital) 420 162 325 066 95 096 77%Non Profit Institutions 110 512 102 252 8 260 93%Foreign Government Organisations 1 000 1 000 - 100%Higher Education Institutions 3 750 3 000 750 80%Households 82 676 81 175 1 501 98%Gifts and donations 92 154 -62Buildings & other fixed structures 5 850 14 007 -8 157 239%Machinery & equipment 6 982 6 982 - 100%Intangible assets 34 12 574 -12 540Grand Total 2 914 777 2 755 220 159 557 95%

9

10

SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER ECONOMIC CLASSIFICATION

10

11

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

11

12

Economic classification

Description of the line item Reason for variance

Compensation of Employees

The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc.

• An amount of R190,7 million was spent on Compensation of Employees.

• There was no variance as the amount represent 100% spending of the budget.

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

12

13

Economic classification


Goods and Services (include Payments for Financial Assets)

The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets.

• A total amount of R303 million (69%) was spent on goods and services including the payments for financial assets.

• A total material variance of R137 million was due to the under-expenditure of:

(i) R44 million for the installation of flags; (ii) R26 million for Mzansi Golden Economy;(iii)R527 thousand for Community Libraries;(iv)R62 million correction of office

accommodation for the institutions which was re-classified from goods and services to transfer payments; and

(v) R4 million for other goods and services.

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION (CONT…)

13

14



Provinces and Municipalities (Conditional Grant on Community Libraries)

The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis.

• An amount of R594,7 million (99,5%) was transferred to Community Libraries based on their business plans.

• The variance of R6 million is due to the re-classification of Goods and Services (MGE projects) to transfers (emanating from the audit finding).

• A roll-over has been requested from Treasury for the unspent amount of R3 million in respect of the Eastern Cape Province.


14

15

PROVINCES AND MUNICIPALITIES CONDITIONAL GRANT ON COMMUNITY LIBRARIES

Per Province

Division of Revenue

Act

Government Gazette

2013/14

Provincial Roll-overs

Total availabl

e

Actual transferre

d by National

Provincial ActualPayment

s

% Transferr

ed by National

% Actual payments

of total available

R’000 R’000 R’000 R’000 R’000 R’000 Eastern Cape

72,492 - 10,019 82,511 72,492 79,493 100% 96.3%

Free State 62,918 1,483 1,185 65,586 64,401 59,422 100% 90.6%Gauteng 63,470 3,000 - 66,470 66,470 66,420 100% 99.9%KwaZulu-Natal

63,145 - - 63,145 63,145 63,440 100% 100.5%

Limpopo 56,528 (8,967) 10,896 58,457 47,561 44,443 100% 76.0%Mpumalanga

72,521 - 4,884 77,405 72,521 76,288 100% 98.6%

Northern Cape

75,596 - 11,093 86,689 75,596 73,644 100% 85.0%

North West 64,058 - 4,572 68,630 64,058 55,300 100% 80.6%Western Cape

67,058 1,484 - 68,542 68,542 68,542 100% 100.0%

Total 597,786 (3,000) 42,649637,43

5594,786 586,992 100% 92.1%

15

16



Departmental Agencies & Accounts (Current Transfers)

This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis.

• An amount of R1 billion (105%) has been spent on transfer payments to DAC institutions.

• The reason for over-expenditure is due to the R62 million correction of office accommodation for the Institutions which was re-classified from goods and services to transfer payments.


16

17



Departmental Agencies & Accounts (Capital Works)

Gifts and donations

This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects.

The approval of gifts, donations and sponsorship of state money and other movable property in the interest of the state.

• An expenditure of R325 million (77%) has been incurred for Capital Works projects.

• A material budget variance of R95 million has been caused by slow spending on capital projects.

• An expenditure of R154 thousand has been incurred for gifts and donations.


17

18



Non Profit Institutions (NPI)

Higher Education Institutions

This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects.

Expenditure relates to transfer payments to tertiary institutions in a form of a bursary.

• An amount of R102 million (93%) has been transferred to Non Profit Institutions.

• There is a material variance

of R8 million and only a roll-over of R4 million has been requested from Treasury for MGE projects.

• R3 million (80%) has been transferred to education institutions.


18

19



Households

Capital Assets(Intangible assets)

This expenditure item relates to all the financial assistance projects that the Department fund during the financial year.

This budget relates to the purchasing of machinery and equipment , IT equipment as well as acquisition of a building and other fixed structures.

• An amount of R81 million (98%) has been spent on Households.

• An expenditure of R12,6 million has been spent on intangible assets.

• The expenditure shows an over-expenditure. This is due to the correction of the development of IT software which has been re-classified from goods and services to intangible assets and which emanate from the audit finding.


19

20



Capital Assets (Machinery and equipment)

Building and other fixed structures

This budget relates to the purchasing of machinery and equipment including the IT equipment as well as acquisition of a building and other fixed structures.

This budget relates to the acquisition of a building and other fixed structures.

• An expenditure of R6,9 million (100%) has been spent on machinery and equipment.

• An expenditure of R14 million has been spent on building and other fixed structures. The variance is due to the reclassification of Nelson Mandela statue as capital asset instead of a transfer.


20

21

HIGHLIGHTS• An expenditure of R2,7 billion (95% ) has been incurred in the 2013/14

financial year;

• A virement approval was granted by National Treasury for the MGE projects which were re-classified from Goods and services to Non Profit Institutions (NPI’s);

• A virement approval of R66 million was granted by National Treasury from Capital works projects to Goods and services for the installation of flags in school projects;

• At year-end a total amount of R159 million has been under-spent. A roll-over amount of R51 million was requested from Treasury:- R4 mil relate to MGE projects;- R3 mil in respect of Conditional Grant for the Eastern Cape; and - R44 mil for the installation of flags in school projects

21

22

EXPLANATION OF PROGRAMME PERFORMANCE ON KEY

INDICATORS

22

23

SELECTED INDICATORSPERFORMANCE INDICATOR

2013/14 TARGET (ENE)

4TH QUARTER TARGET

PROGRESS VARIANCE/COMMENTS

Number of arts practitioners placed in schools

150 Quarterly Report The quarterly report for the arts practitioners programme was received. A total of 200 arts practitioners were placed in schools in the current financial year

Number of public art programmes supported

9 Quarterly Reports received

The quarterly reports for the public art programme were received. A total of 8 public arts programmes supported in 2013/14

Number of language practice bursaries awarded per year

280 Financial reports Audited financial statements and reports were received from universities participating in the language bursary programme. A total of 336 bursaries were confirmed awarded in 2013/14

Number of bursaries in heritage studies awarded per year

106 Awarding of new bursaries and renewal of existing bursaries

A total of 73 bursaries were awarded in 2013/14 (i.e. 50 new bursaries awarded and 23 existing bursaries renewed)

23

24

PERFORMANCE INDICATOR


4TH QUARTER TARGET


Number of handheld flags distributed per year

100 000 20 000 39 000 handheld flags were distributed in the fourth quarter of 2013/14. The increase in the distribution of the handhelds flags was results of other activities such as CHAN, increase a demand for flags

A total of 335 458 hand-held flags were distributed in 2013/14

Number of flags and poles installed at schools per year

2500 700 957 flags installed in the fourth quarter. 18 service providers were appointed in the 3rd quarter for fast-track the installation of the flags in schools .

A total of 2192 flags and poles were installed in 2013/14

24

SELECTED INDICATORS

25



4TH QUARTER TARGET


Number of communitylibraries upgraded per year

40 25 50 libraries were upgraded in the fourth quarter. In total, 55 libraries were upgraded in the 2013/14 financial year

Number of new community libraries built per year

16 14 13 libraries new libraries were built /completed in the fourth quarter. A total of 16 libraries were built in 2013/14 financial year

Number of jobs created through support to arts, culture and heritage events per year

9832 N/A A total of 14288 jobs were created through cultural events in the 2013/14 financial year

25

SELECTED INDICATORS

26


2013/14 TARGET

(ENE)

4TH QUARTER TARGET


Number of touring venture projects supported per year

5 Reports onsupported touringprojects

A report on supported touring projects was received. A total of 20 touring projects were supported through selected performing arts institutions as well as other independent touring productions in 2013/14 financial year

Number of cultural events supported per year

39 13 15 cultural events were undertaken in the fourth quarter. A total of 39 events were supported national and internationally in 2013/14

Number of heritage(legacy/monuments)projects supported per year

2 OR Tambo Interpretative Centre completed

The OR Tambo Interpretative Centre was not completed. None payment of the contractor by the implementing agent resulted in the delays in construction. The contractor has since resumed construction activities. A total of 4 legacy projects completed in 2013/14

26

SELECTED INDICATORS

27

OBJECTIVE: Enhanced governance and accountabilityPERFORMANCE INDICATOR

2013/14 TARGET

(APP)

4th QUARTER TARGET


Number of training opportunities provided

500 150 A total of 44 training interventions were rolled out during the 4th quarter

Budget limitation resulted into minimal training for the 4th quarter. A total of 545 training interventions were offered in 2013/14.

Training budget will be aligned to quarter targets for 2014/15 financial year

% of people with disabilities (PwD)

2% 2% As at the 31 March 2014 the department had 1.85% of people with disabilities in its establishment

No posts were filled with People With Disabilities during the 4th quarter

PwD need to be considered for advertised vacancies that are currently being filled

27

SELECTED INDICATORS

28

OBJECTIVE: Enhanced governance and accountabilityPERFORMANCE INDICATOR

2013/14 TARGET

(APP)

4th QUARTER TARGET


% spent against approved budget

98% 98% 95% spent against approved budget.

The under-expenditure of 3% of the 98% set target is due to the unspent funds for the Conditional grant, Capital Works, MGE projects second tranches and funds allocated for the installation of flags

In respect of the committed funds not spent, the Department will request the roll-over approval from Treasury.

% Vacancy Rate (relative to approved structure)

10% 10% 8.3% vacancy rate Most of the posts that were advertised since April 2013 were filled in the 3rd quarter.

28

SELECTED INDICATORS

29

OBJECTIVE: Enhanced governance and accountability


2013/14 TARGET

(APP)

4TH QUARTER TARGET


% of capital works budget spent

100% 100% 77% budget was spent

Delays in the implementation of DPW managed projects

Redirected funds to new projects. A roll over has been requested for some of the funds not transferred by 31 March 2014.

Number of media liaison initiatives implemented

15 3 Twelve (12) media liaison initiatives were implemented in the fourth quarter . A total of 31 media liaison initiatives were implemented in 2013/14

29

SELECTED INDICATORS

30

OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.


2013/14 TARGET (APP)

4TH QUARTER TARGET


Number of terminologies developed per domain

3490 ARTS AND CULTURE INT. PHASE 872 terminologies developed

Arts and Culture INT. Phase 2616 terminologies developed in the fourth quarter

An additional 1744 terminologies in two more languages were developed, due to the budget reprioritisation that was done in September 2013

11593 HSEMS INT. PHASE 2899 terminologies developed

HSEMS INT. PHASE 2898 terminologies developed in the fourth quarter

5963 LIFE ORIENTATION INT. PHASE 1490 terminologies developed

LIFE ORIENTATION INT. PHASE 1490 terminologies developed in the fourth quarter

30

SELECTED INDICATORS

31

OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.



4th QUARTER TARGET PROGRESS VARIANCE/COMMENTS

Number of terminologies developed per domain

3703 MATHS SNR. PHASE 926 terminologies developed as expected

MATHS SNR. PHASE 926 terminologies developed in the fourth quarter

3500 ELECTION 700 terminologies developed

700 Multilingual Election terminologies developed in the fourth quarter and booklet published

Number of official documents translated into and edited in all official languages

786 316 documents 198 documents translated/edited as per clients' specifications

Fewer request for translation of documents were received from the clients

31

SELECTED INDICATORS

32

OBJECTIVE: Develop, preserve, protect and promote SA’s cultural heritage through policies developmentPERFORMANCE INDICATOR

2013/14 TARGET

(APP)

4th QUARTER TARGET


Number of policies/ legislative instruments developed and/or reviewed to achieve the objective

Policy approved by Minister and Cabinet

White Paper on Digitisation of Heritage Resources policy approved by Parliament

White Paper on Digitisation of Heritage Resources has been developed but has not been approved by Cabinet due to a need to present the policy to the social cluster before presenting it to Cabinet

Policy approved by Minister and Cabinet

National Living Heritage Policy approved by Minister and Cabinet by 31 March 2014

Cabinet memorandum approved by Minister but it has not been approved by Cabinet as envisaged due to a need to present the policy to social cluster before presenting it to Cabinet

32

SELECTED INDICATORS

33

OBJECTIVE: Archives and record management



4TH QUARTER TARGET


Number of Oral History Conferences workshops/seminars organised

1 Conference evaluation and drafting of a conference report

Oral History Association of SA EXCO evaluated the conference on 17 January 2014 and a conference report was drafted.

Number of audio-visual formats inventoried

400 100 209 Films Inventoried, 1149 Videos Inventoried, 572 Sound recordings Inventoried. Total 1930

Number of Archival outreach programmes presented

4 1Archival Outreach programme presented

1 Outreach Project was undertaken in KwaZulu Natal from 10-14 February 2014 and 1 indigenous music exhibition mounted in Johannesburg city library from 16 January -26 February 2014

Number of Library materials purchased by provinces

350 000 200 000 206 961 library material were purchased in the fourth quarter

33

SELECTED INDICATORS

34

34

THANK YOU

4 th quarter performance report

Documents