2.3 barossa archery club · barossa archery club – invoice received – payment made – waiting...

2.2 COMMUNITY ASSISTANCE SCHEME POLICY AND PROCESS REVIEW 2.3 BAROSSA ARCHERY CLUB 3. DEBATE AGENDA 3.1 REPORTS 3.1.1 ACTIONS FROM PREVIOUS MEETINGS

3.1.2 SUMMARY OF COMMUNITY ASSISTANCE SCHEME GRANTS 2014/2015

3.1.3 SUMMARY OF HERITAGE GRANTS 2014/2015 3.1.4 YOUTH GRANT APPLICATIONS

3.1.4.1 Jeremy Nobes 3.1.4.2 Katina Glouftsis 3.1.4.3 Kimberley Griffin 3.1.4.4 Opal Mader 3.1.4.5 Thomas Slape 3.1.4.6 James Darby 3.1.4.7 Tamika Heath 3.1.5 COMMUNITY GRANT APPLICATIONS 3.1.5.1 Abbeyfield Society District of Barossa Inc. 3.1.5.2 Soroptimist International Barossa Valley 3.1.6 HERITAGE ADVISOR’S REPORT – November 2014 to January 2015 3.1.7 LAPSED HERITAGE GRANT – HEIDI HELBIG 4. OTHER BUSINESS 5. NEXT MEETING Wednesday 3 June 2015 commencing at 4pm 6. CLOSURE

MINUTES OF THE MEETING OF THE COMMUNITY ASSISTANCE SCHEME OF THE BAROSSA COUNCIL

held in the Council Committee Room at The Barossa Council, 43-51 Tanunda Road, Nuriootpa on Tuesday 2nd December 2014 commencing

at 3:30pm 1. Welcome

Vicky Rohrlach, Senior Accountant, welcomed everyone to the meeting and declared the meeting open at 3:34pm

1.1 Late Agenda Item – Appointment of Chairperson

Moved Cr Lange That Bob Sloane be appointed as Chairperson of the Community Assistance Scheme Committee Seconded Cr Grossmann CARRIED

1.3 Present Cr Bob Sloane (Chair), Cr Mark Grossman, Cr Bim Lange, Vicky Rohrlach (Senior Accountant), Louis Monteduro (Senior Manager – Planning Services), Sam Hosking (Heritage Advisor), Naomi Graetz (Minute Secretary)

1.4 Apologies for Absence

Cr David de Vries, Mark Lague (Manager – Finance Services) MOVED Cr Lange That the apologies be accepted Seconded Cr Grossman CARRIED 1.5 Confirmation of Previous Minutes MOVED Cr Grossman That the minutes of the meeting held on 10 September 2014 as circulated be confirmed as a true and correct record of the proceedings of that meeting. Seconded Cr Lange CARRIED 1.6 Matters Arising from Previous Minutes

None 2.1 Correspondence MOVED Cr Lange that correspondence items 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5, 2.1.6 be received and noted. Seconded Cr Grossman CARRIED

Minutes of the Community Assistance Scheme Committee Meeting held on 2 December 2014

- 2 -

3.1.1 Actions from Previous Meetings C=COMPLETED P=PENDING N=NO ACTION 2013/2014 – (5/3/14) YOUTH GRANT APPLICATIONS Aaron Laverty – payment made – certificate sent – acquittal received C 2013/2014 – (4/6/14) YOUTH GRANT APPLICATIONS Breanna Fay - payment made – certificate to be presented P Chloe Fay – payment made– certificate to be presented P Chelsea Alexander – payment made – certificate sent – acquittal received C Kariss Thomas – payment made – certificate sent – acquittal received C 2014/2015 – (10/9/14) YOUTH GRANT APPLICATIONS Zackeray Heintze-Unger – payment made – certificate to be presented P Tiffany Koek – payment made – certificate sent C Kariss Thomas – payment made – certificate to be presented P James Fowler – payment made – certificate to be presented P Jeremy Nobes – payment made – certificate sent – acquittal received C 2013/2014 – (3/12/13) – COMMUNITY GRANT APPLICATIONS Williamstown Uniting Church – payment made – acquittal received C Young Life Barossa – Letter sent requesting more information sent 6 March 2014 – more information received to be presented at September 2014 meeting – Requested at meeting that application be resubmitted up to $3000 total cost of equipment

P

2013/2014 – (20/5/14) – COMMUNITY GRANT APPLICATIONS Springton Progress Association – Successful letter sent 21 May 2014 – invoice received - waiting for acquittal

P

2013/2014 – (4/6/14) – COMMUNITY GRANT APPLICATIONS Barossa Valley Squash Rackets – Successful letter sent – payment made – waiting for acquittal

P

Lyndoch Red Cross – Successful letter sent – payment made – acquittal received C 2013/2014 – (24/6/14 Council Meeting) – COMMUNITY GRANT APPLICATIONS Barossa Bid Team – Successful letter sent – payment made – waiting for acquittal P 2014/2015 – (10/9/14) COMMUNITY GRANT APPLICATIONS Barossa Community Labyrinth – invoice received – payment made – waiting on acquittal

P

Barossa Archery Club – invoice received – payment made – waiting on acquittal P


- 3 -

3.1.2 Summary of Community/Youth Assistance Grants 2014/15 Funding Type

No. of Applications

Funding Approved/ Requested

September Youth Grants Community Grants

5 applications 2 applications

September Total

$1,100.00 $5,150.00 $6,250.00

November (Council Meeting) Community Grants

1 Application

November Total

$1,000 $1,000

December Youth Grants Community Grants

6 Applications 5 Applications

December Total

$1,300.00 $9,559.00

$10,859.00

BUDGET 2014-2015

$25,000.00

FUNDS REMAINING

$17,750.00

Grant funds remaining if December applications approved

$6,891.00

3.1.3 Summary of Heritage Grants 2014/15

(considered annually in the December meetings)

Funding Type

No. of Applications


September Heritage Grants

Nil - Applications to be assessed in December

September Total

$0.00 $0.00

December Heritage Grants

5 Applications

December Total

$9,300 $9,300

BUDGET 2014-15

$10,915.00

FUNDS REMAINING

$1,615.00

MOVED Cr Grossman that items 3.1.1, 3.1.2 and 3.1.3 be received and noted. Seconded Cr Lange CARRIED


- 4 -

3.1.4 Youth Grant Applications INTRODUCTION Six Youth Grant applications have been received since the last meeting for consideration by the Committee. 3.1.4.1 MOVED Cr Lange That Aidan Schenk be granted a Youth Grant of $200 for representing SAPSASA in the 12 Year Old School Sports Australian National Championship Hockey in Tasmania in August 2014. Seconded Cr Grossman CARRIED 3.1.4.2 MOVED Cr Grossman That Kimberley Griffin be granted a Youth Grant of $200 for representing South Australia Irish Dancing in the Australian Irish Dancing Championships in Canberra in September/October 2014 Seconded Cr Lange CARRIED 3.1.4.3 MOVED Cr Lange That Isaac Feltus be granted a Youth Grant of $200 for representing South Australia in the Australian U14 Boys Club Championships in Albury in September/October 2014. Seconded Cr Grossman CARRIED 3.1.4.4 MOVED Cr Grossman That Rhys Cannizzaro be granted a Youth Grant of $200 for representing South Australia in the Australian U14 Boys Club Championships in Albury in September/October 2014. Seconded Cr Lange CARRIED 3.1.5.5 MOVED Cr Lange That Maddison Furlong be granted a Youth Grant of $250 for representing RAWImpact Australia in Cambodia in July 2015 Seconded Cr Grossman CARRIED 3.1.6.6 MOVED Cr Grossman That Tayla Pudney be granted a Youth Grant of $250 for representing RAWImpact Australia in Cambodia in July 2015. Seconded Cr Lange CARRIED COMMENT Six Youth Grant applications have been received since the last meeting:

1. Aidan Schenk for representing SAPSASA in the 12 Year Old School Sports Australian

National Championship Hockey in Tasmania in August 2014.

2. Kimberley Griffin for representing South Australia Irish Dancing in the Australian Irish Dancing Championships in Canberra in September/October 2014.

3. Isaac Feltus for representing South Australia in the Australian U14 Boys Club

Championships in Albury in September/October 2014.

4. Rhys Cannizzaro for representing South Australia in the Australian U14 Boys Club Championships in Albury in September/October 2014.


- 5 -

5. Maddison Furlong for representing RAWImpact Australia in Cambodia in July 2015.

6. Tayla Pudney for representing RAWImpact Australia in Cambodia in July 2015. A copy of the applications were attached to the agenda. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN Strategic Plan : 1.2 Youth: We are committed to the effective delivery of programs and services encouraging the

development and Wellbeing of youth in our community.

FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS The adopted budget for the Community Assistance Scheme Community Assistance Grants and Youth Grants for 2014-15 is $25,000 and a further $10,915 for Heritage Grants. 3.1.5 Community Grant Applications INTRODUCTION Five new Community Assistance Grant applications have been received since the last meeting for consideration by the Committee. 3.1.5.1 MOVED Cr Lange That the Nuriootpa Bowling Club be granted / declined a Community Assistance Grant of $1,000 for the automation of the manual irrigation system. Seconded Cr Grossman CARRIED 3.1.5.2 MOVED Cr Lange That the Angaston and Penrice Historical Society application for the Angaston/Keightley Town Clock Project be withdrawn from consideration due to clause 1.10 in the Community Grant Guidelines. Seconded Cr Grossman CARRIED 3.1.5.3 MOVED Cr Lange That the Angaston and Penrice Historical Society application for the restoration of an 1867 Map of Angaston Project be withdrawn from consideration due to clause 1.10 in the Community Grant Guidelines. Seconded Cr Grossman CARRIED 3.1.5.3 MOVED Cr Lange That the Angaston and Penrice Historical Society application for the Heritage Display for the 2015 Barossa Vintage Festival be withdrawn from consideration due to clause 1.10 in the Community Grant Guidelines. Seconded Cr Grossman CARRIED


- 6 -

3.1.5.3 MOVED Cr Lange That the Angaston and Penrice Historical Society be granted a Community Assistance Grant of $3,000 for the Storage Equipment for the Collection Project Seconded Cr Grossman CARRIED COMMENT Five new Community Assistance Grant applications have been received since the last meeting:

1. Nuriootpa Bowling Club for the automation of the manual irrigation system.

2. The Angaston and Penrice Historical Society for the Angaston/Keightley Town Clock Project.

3. The Angaston and Penrice Historical Society for the restoration of an 1867 Map of

Angaston Project.

4. The Angaston and Penrice Historical Society for the Heritage Display for the 2015 Barossa Vintage Festival.

5. The Angaston and Penrice Historical Society for the Storage Equipment for the Collection

Project.

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN Strategic Plan : 1.5 Culture: We are committed to the protection and promotion of our local heritage, and the fostering and promotion of art and culture in our region.

FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS The adopted budget for the Community Assistance Scheme Community Assistance Grants and Youth Grants for 2014-15 is $25,000 and a further $10,915 for Heritage Grants. 3.1.6 Heritage Advisor’s Report

INTRODUCTION A list of activities carried out by Council’s Heritage Advisor was attached to the agenda. MOVED Cr Grossman That the Heritage Advisor’s Reports be received and noted Seconded Cr Lange CARRIED COMMENT The attachment shows a summary of the activities undertaken between August and October 2014 by Mr Sam Hosking, Council’s Heritage Advisor. Mr Hosking works for Council one day a fortnight and a summary of time spent was attached to the agenda. Mr Hosking was in attendance at this meeting to discuss any matters arising and can be contacted by email, [email protected] further information is sought.


- 7 -

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN: 3.1 Character & Heritage: We will ensure the appropriate preservation of the character and heritage of our townships and rural areas. FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS No financial risk management considerations. 3.1.7 Heritage Grant Applications INTRODUCTION Five Heritage Grant applications have been received since the last meeting for consideration by the Committee. Sam Hosking gave an overview of the applications and disclosed a conflict of interest for the Nick Manser application and remained in the meeting. MOVED Cr Lange that the Community Assistance Scheme Committee consider the application submitted by William M Conley as a late application and: (1) Grant a Heritage Grant in the amount of $2,000 for James Ehrat to go towards the restoration

of a stone wall of 1850’s cottage and replace roof to the cottage at 224 Krondorf Road, Tanunda.

(2) Grant a Heritage Grant in the amount of $300 for St John’s Anglican Church to go towards the

painting of interior, exterior and rood of the St John’s Church at 231 Melrose Street, Mount Pleasant.

(3) Grant a Heritage Grant in the amount of $1,000 for John and Fiona Lloyde to go towards the

treatment of salt damp to preserve a local heritage building at 48 Paradale Drive, Tanunda. (4) Grant a Heritage Grant in the amount of $4,000 for Nick Manser for the conservation works for

the restoration of the stables and barn at Kent Farm at 3184 Edevn Valley Road, Mount Pleasant.

(5) Grant a Heritage Grant in the amount of $2,000 for William M Conley for the Rebuilding on

external walls for the Old Bakehouse at 178 Winton Road, near Rosedale Seconded Cr Grossman CARRIED COMMENT Five funding applications have been received for the 2014/2015 financial year for consideration by the Committee. A summary of the applications together with comments made by Council’s Heritage Advisor were in Attachment 1 in the agenda. A full copy of the Heritage Grant Applications for the Committee’s consideration form Attachments 2 to 5 in the agenda. Council at its meeting on 26 June 2014 set a budget of $10915 for Heritage Grant Applications for the 2014/2015 financial year.


- 8 -

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN: 3.1 Character & Heritage: We will ensure the appropriate preservation of the character and heritage of our townships and rural areas. FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS $500 from the adopted budget of $10915 has been allocated from the heritage grant funds for an outstanding payment from the 2013/2014 financial year. Therefore the Community Assistance Scheme Heritage Grant amount for the 2014/2015 financial year is $10415. 5. NEXT MEETING

Community Assistance Scheme Committee meeting on Wednesday 4 March 2015 at 4pm. 6. CLOSURE OF MEETING

Cr Bob Sloane (Chair) declared the meeting closed at 4:05pm.

Confirmed at Community Assistance Scheme Meeting 4 March 2015

Date:......................................... Chair:......................................


COMMUNITY ASSISTANCE SCHEME COMMITTEE

CORRESPONDENCE

4 MARCH 2015

CONSENSUS AGENDA 2.1 CORRESPONDENCE

2.1.1 SPRINGTON PROGRESS ASSOCIATION Acquittal for Community Assistance Scheme Funding for Springton 150th Anniversary Artwork, as approved at the Community Assistance Scheme Meeting on 20 May 2014. A copy is attached. 2.1.2 ZAKERAY HEINTZE-UNGER Report for Youth Grant Funding for representing Adelaide North Little League (Baseball) in the National Little League in June 2014, as approved at Community Assistance Scheme Meeting on 10 September 2014. A copy is attached. 2.1.3 CHLOE FAY Report for Youth Grant Funding for representing RAWImpact in Cambodia in July 2014 as approved at Community Assistance Scheme Meeting on 4 June 2014. A copy is attached. 2.1.4 BREANNA FAY Report for Youth Grant Funding for representing RAWImpact in Cambodia in July 2014 as approved at Community Assistance Scheme Meeting on 4 June 2014. A copy is attached. 2.1.5 JAMES FOWLER Report for Youth Grant Funding for representing SAPSASA Primary School Sport 12 and Under Boys Rugby League Team in NSW in August 2014 as approved at Community Assistance Scheme meeting on 10 September 2014. A copy is attached. 2.1.6 KIMBERLEY GRIFFIN Report for Youth Grant Funding for representing South Australian Irish Dancing in the Australian Irish Dancing Championships in Canberra in September and October 2014 as approved at the Community Assistance Scheme meeting on 2 December 2014. A copy is attached.

2.1.7 NORTH RHINE SAINT PETER’S EVANGELICAL LUTHERAN CHURCH KEYNETON INC Report for Community Grant Funding for the Our Shout!!! Let’s Talk' project for the Keyneton and District Fire Recovery Group held in Keyneton in November 2014 as approved at the Council Meeting on the 18 November 2014. A copy is attached. 2.1.8 AIDEN SCHENK Report for Youth Grant Funding for representing SAPSASA State Hockey Team in the National Championships in Tasmania in August 2014, as approved at Community Assistance Scheme Meeting on 2 December 2014. A copy is attached. RECOMMENDATION: That correspondence items 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5, 2.1.6, 2.1.7 and 2.1.8 be received.


POLICY AND PROCESS REVIEW

4 MARCH 2015

CONSENSUS AGENDA 2.2 COMMUNITY ASSISTANCE SCHEME POLICY AND PROCESS REVIEW

The Community Assistance Scheme’s Policy and Process is due to be reviewed June 2015. As some items have not yet been determined or completed, a draft document will be forwarded to Committee members for consideration and comment. The documents will be recommended to Council to adopt, and then accepted by the Committee, at the next CASC meeting on 3 June 2015. Should there be major changes to the documents; an extra meeting may be scheduled for CASC to adopt documentation. RECOMMENDATION: That item 2.2 be received.


BAROSSA ARCHERY CLUB

4 MARCH 2015

CONSENSUS AGENDA 2.3 BAROSSA ARCHERY CLUB At the Community Assistance Scheme meeting held on the 10th September 2014 a motion was passed that: ‘“MOVED Cr Seager that Barossa Archery Club be granted a Community Assistance Grant of $2,150 for a Shooting Line at Heinemann Park, subject to Council approvals, with non-slip and self-coloured (green) concrete. Seconded Mayor Hurn CARRIED” There was concern that the Shooting line was not laid with self-coloured concrete. After correspondence and a site meeting with Barossa Archery Club, it was shown that the Shooting Line was green; however it was agreed that it was not the colour that was intended or envisaged by the Committee. Correspondence, with photos was sent to Committee members for comment regarding the above matter. While there was no concern with the colour of the concrete, there was an issue with the quality of the laying of the concrete. Due to this, the Manager – Engineering Services (Mr Steve Kaesler) inspected the site and reported the following:

• The concrete surface finish is reasonable and appropriately non-slip, but has a number of noticeable raised ripple defects along the length.

• The concrete edge alignment is not reasonably straight with a number of bends along

the length. This may become be less pronounced as the grass grows up to the edge of the hard stand.

• The colour of the concrete was appropriately ordered as “Pale Eucalypt” green. This

however looks more grey on ground than anticipated when compared to the concrete colour chart. The resultant colour however does match the eucalypt trees in the locality and is in my opinion a more appropriate colour than a grass green, especially when the grass starts to die off.

• Residue rubble from the stockpile near the hard stand was not fully removed and grass is growing up through this. Recommend this area be scraped to remove residue rubble, especially the larger stones.

• The left over concrete from the pour appears to have been disposed of in front of the

nearby storage shed in a lump and screeded over. Recommend this be removed and disposed of appropriately off site.



4 MARCH 2015 Report Cont’d.. The hard stand may, on balance, be fit for the location and purpose proposed. The left over concrete spoil and rubble is recommended to be removed. The Barossa Archery Club was requested to remove the left over concrete spoil and rubble, to which the Barossa Archery Club said they had no issues with the request and would remove as soon as possible. Copies of below emails will be available at the meeting. Email History Report: Date From To Main points 10 Dec 14 Naomi Graetz Martin Stuart-Skinner The Shooting Line is not

coloured as per motion. 10 Dec 14 Martin Stuart-Skinner Naomi Graetz Confirming that the

Shooting Line is coloured – suggesting site inspection.

11 Dec 14 Naomi Graetz Martin Stuart-Skinner Two independent site visits confirming colour is not coloured. Matter to be referred to CASC.

11 Dec 14 Martin Stuart-Skinner Naomi Graetz Will forward invoice from concrete suppliers. Suggests painting concrete.

14 Dec 14 Jason Kearon Naomi Graetz Invoice from concrete suppliers and colour chart.

17 Dec 14 Naomi Graetz Martin Stuart-Skinner Self coloured concrete in motion to negate the need for ongoing maintenance.

18 Dec 14 SITE VISIT: MAYOR BOB SLOANE, NAOMI GRAETZ (Barossa Council) MARTIN STUART- SKINNER (Barossa Archery Club Rep)

18 Dec 2014 Naomi Graetz CASC Details correspondence between Barossa Archery Club and The Barossa Council with photos. CASC to inspect and provide feedback on course of action.

19 Dec 14 Cr Bim Lange Naomi Graetz Indicates concerns with quality of concrete lay.

23 Dec 14 Jason Kearon Naomi Graetz Requests that further correspondence be directed to the Executive Committee.



4 MARCH 2015 Email History Report cont’d:

In summary, Council staff accepts the outcome, even though the colour is not what was requested. The concrete strip is to remain as is, being fit for purpose.

Ongoing checks will be made to ensure, as agreed, the left over spoil and concrete is removed from the site.

8 Jan 15 Brendon Lyons Naomi Graetz Manager, Engineering Services inspects site and provides report and photos.

8 Jan 15 Naomi Graetz Jason Kearon Outcome of inspection and recommended actions.

8 Jan 15 Jason Kearon Naomi Graetz` Acknowledgement of email, to be tabled at next meeting. Recommendations will be actioned asap.

18 Jan 15 Jason Kearon Naomi Graetz Report tabled at Club Meeting, will act on recommendations.

18 Feb 15 Naomi Graetz Jason Kearon Recommendations not yet actioned.

18 Feb 15 Jason Kearon Naomi Graetz Some clean up has occurred, will act on remaining recommendations asap.


REPORTS

4 MARCH 2015 DEBATE AGENDA 3.1 REPORTS 3.1.1 ACTIONS FROM PREVIOUS MEETINGS C=COMPLETED P=PENDING N=NO ACTION 2013/2014 – (4/6/14) YOUTH GRANT APPLICATIONS Breanna Fay - payment made – certificate sent – report received C Chloe Fay – payment made– certificate sent – report received C 2014/2015 – (10/9/14) YOUTH GRANT APPLICATIONS Zackeray Heintze-Unger – payment made – certificate sent – report received C Kariss Thomas – payment made – certificate to be presented P James Fowler – payment made – certificate sent – report received C 2014/2015 – (2/12/14) YOUTH GRANT APPLICATIONS Aiden Schenk – Payment made – certificate sent – report received C Kimberley Griffin - Payment made – certificate sent – report received C Isaac Feltus - Payment made – certificate presented C Rhys Cannizzaro - Payment made – certificate presented C Maddison Furlong - Payment made – certificate presented C Tayla Pudney - Payment made – certificate presented C 2013/2014 – (3/12/13) COMMUNITY GRANT APPLICATIONS Young Life Barossa – Letter sent requesting more information sent 6 March 2014 – more information received to be presented at September 2014 meeting – letter sent requesting that the application be resubmitted up to $3000 total cost of equipment

N

2013/2014 – (20/5/14) COMMUNITY GRANT APPLICATIONS Springton Progress Association – Successful letter sent 21 May 2014 – payment made – acquittal received

C

2013/2014 – (4/6/14) COMMUNITY GRANT APPLICATIONS Barossa Valley Squash Rackets – Successful letter sent – payment made – waiting for acquittal

P

2013/2014 – (24/6/14 Council Meeting) – COMMUNITY GRANT APPLICATIONS Barossa Bid Team – Successful letter sent – payment made – waiting for acquittal P 2014/2015 – (10/9/14) COMMUNITY GRANT APPLICATIONS Barossa Community Labyrinth –payment made – waiting on acquittal P Barossa Archery Club – payment made – waiting on acquittal P

2014/2015 – (18/11/14 Council Meeting) COMMUNITY GRANT APPLICATIONS North Rhine Saint Peters Evangelical Lutheran Church Keyneton Inc – Successful letter sent – payment made – report received - waiting for acquittal

P

2014/2015 – (2/12/14) COMMUNITY GRANT APPLICATIONS Nuriootpa Bowling Club – letter sent – waiting on invoice and acquittal P Angaston and Penrice Historical Society – letter sent – waiting on invoice and acquittal

P

2013/2014 – (3/12/13) – HERITAGE GRANT APPLICATIONS Heidi Helbig – Letter sent notifying that grant has lapsed C 2014/2015 – (2/12/14) HERITAGE GRANT APPLICATIONS James Ehrat – Successful letter sent P St John’s Anglican Church – Successful letter sent P John and Fiona Lloyd – Successful letter sent P Nick Manser – Successful letter sent P William M Conley – Successful letter sent P


REPORTS

4 MARCH 2015 3.1.2 SUMMARY OF COMMUNITY ASSISTANCE SCHEME GRANTS 2014/2015

Funding Type

No. of Applications


September Youth Grants Community Grants

5 applications 2 applications

September Total

$1,100.00 $5,150.00 $6,250.00

November (Council Meeting) Community Grants

1 Application

November Total

$1,000 $1,000

December Youth Grants Community Grants

6 Applications 2 Applications

December Total

$1,300.00 $4,000.00 $5,300.00

March Youth Grants Community Grants

7 Applications

2 Applications March Total

$1,500.00 $4,000.00 $5,500.00

BUDGET 2014-2015

$25,000.00

FUNDS REMAINING

$12,550.00 Grant funds remaining if March

applications approved

$6,950

3.1.3 SUMMARY OF HERITAGE GRANTS 2014/2015 Considered annually in the December meetings Funding Type

No. of Applications


September Heritage Grants


September Total

$0.00 $0.00

December Heritage Grants

5 Applications

December Total

$9,300 $9,300

March Heritage Grants


March Total

$0.00 $0.00

BUDGET 2014-15

$10,915.00

FUNDS REMAINING

$1,615.00

RECOMMENDATION: That items 3.1.2 and 3.1.3 be received.


REPORTS

4 MARCH 2015 3.1.4 YOUTH GRANT APPLICATIONS INTRODUCTION Seven Youth Grant applications have been received since the last meeting for consideration by the Committee. 3.1.4.1 JEREMY NOBES RECOMMENDATION: That Jeremy Nobes be granted / declined a Youth Grant of $200 for representing SA Country U15 Boys State Team Basketball in the Southern Cross Challenge 2015 in Victoria in January 2015. 3.1.4.2 KATINA GLOUFTSIS RECOMMENDATION: That Katina Glouftsis be granted / declined a Youth Grant of $250 for representing RAWImpact in Cambodia in July 2015.

3.1.4.3 KIMBERLEY GRIFFIN RECOMMENDATION: That Kimberley Griffin be granted / declined a Youth Grant of $250 for representing Australian Irish Dancing in the World Irish Dancing Championships in Canada in March/April 2015.

3.1.4.4 OPAL MADER RECOMMENDATION: That Opal Mader be granted / declined a Youth Grant of $200 for representing U20’s Women’s Basketball Team for South Australia at the U20’s Australian Junior Championships in Victoria in February 2015.

3.1.4.5 THOMAS SLAPE RECOMMENDATION: That Thomas Slape be granted / declined a Youth Grant of $200 for representing South Australia in the All Star National Junior Gold Cup (Rugby Union) NSW/ACT/SA in February and March 2015. 3.1.4.6 JAMES DARBY RECOMMENDATION: That James Darby be granted / declined a Youth Grant of $200 for representing South Australia in the All Star National Junior Gold Cup (Rugby Union) NSW/ACT/SA in February and March 2015.

3.1.4.7 TAMIKA HEATH RECOMMENDATION: That Tamika Heath be granted / declined a Youth Grant of $200 for representing Australia All Star Cheerleading Federation in the AASCF National Championships in Victoria in November 2015.

COMMENT Seven Youth Grant applications have been received since the last meeting:

1. Jeremy Nobes for representing SA Country U15 Boys State Team Basketball in the

Southern Cross Challenge 2015 in Victoria in January 2015.

2. Katina Glouftsis RAWImpact in Cambodia in July 2015.

3. Kimberley Griffin for representing Australian Irish Dancing in the World Irish Dancing Championships in Canada in March/April 2015.

4. Opal Mader for representing U20’s Women’s Team for South Australia at the U20’s Australian Junior Championships in Victoria in February 2015.

5. Thomas Slape for representing South Australia in the All Star National Junior Gold Cup (Rugby Union) NSW/ACT/SA in February and March 2015.

6. James Darby for representing South Australia in the All Star National Junior Gold Cup (Rugby Union) NSW/ACT/SA in February and March 2015.

7. Tamika Heath for representing Australia All Star Cheerleading Federation in the AASCF National Championships in Victoria in November 2015.

A copy of the applications is attached. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN 1.2 Youth: We are committed to the effective delivery of programs and services encouraging

the development and Wellbeing of youth in our community.

FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS The adopted budget for the Community Assistance Scheme Community Assistance Grants and Youth Grants for 2014-15 is $25,000 and a further $10,915 for Heritage Grants.


REPORTS

4 MARCH 2015

3.1.5 COMMUNITY GRANT APPLICATIONS INTRODUCTION Two Community Assistance Grant applications have been received since the last meeting for consideration by the Committee. 3.1.5.1 ABBEYFIELD SOCIETY DISTRICT OF BAROSSA INC RECOMMENDATION: That the Abbeyfield Society District of Barossa Inc. be granted / declined a Community Assistance Grant of $3,000 for the reticulation of storm/rain water and the planting of trees, shrubs, and a fruit and vegetable garden for residents, visitors and Community Garden members. 3.1.5.2 SOROPTOMIST INTERNATIONAL SOCIETY BAROSSA VALLEY RECOMMENDATION: That the Soroptimist International Society Barossa Valley be granted / declined a Community Assistance Grant of $1,000 for the International Women’s Day Breakfast 2015. COMMENT Two new Community Assistance Grant applications have been received since the last meeting:

1. Abbeyfield Society District of Barossa Inc. for the reticulation of storm/rain water and the planting of trees, shrub, and a fruit and vegetable garden for residents, visitors and Community Garden members.

2. The Soroptimist International Society Barossa Valley for the International Women’s Day Breakfast 2015.

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN Strategic Plan : 1.5 Culture: We are committed to the protection and promotion of our local heritage, and the fostering and promotion of art and culture in our region. FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS The adopted budget for the Community Assistance Scheme Community Assistance Grants and Youth Grants for 2014-15 is $25,000 and a further $10,915 for Heritage Grants.

G:\Corp & Community Services, Finance\Finance\Community Assistance Scheme\2014-2015\March 2015\March Application Summary Sheet

THE BAROSSA COUNCIL

THE COMMUNITY ASSISTANCE SCHEME

COMMUNITY GRANT APPLICATION SUMMARY SHEET for 5 March 2014 Meeting

Group/Organisation The Abbeyfield Society (District of Barossa) Inc Abbeyfield Comments Soroptimist International Barossa Valley Soroptimist Comments

Contact Details Barbara Wieland, PO Box 512, WILLIAMSTOWN June Austin, Assistant Secretary, PO Bo x116, NURIOOTPA, SA 5353

GST Status ABN and registered for GST Not registered

Incorporation Details Yes Yes

Aims/Objectives of the Organisation

To provide and manage appropriate accommodation and services for the relief, maintenance, care and welfare of persons of any age, with particular attention to the needs of the elderly

people to Williamstown and surrounding areas (Constitution of the Abbeyfield Society (District of Barossa) Inc.

OBJECTIVES: 1. Increase access to formal and non-formal learning opportunities 2. Improve access to ecomonic empowerment and sustainable opportunities for the

employment of women. 3. Eliminate violence against women and girls and ensure womene's participation in conflict resolution. 4. Ensure women and girls have food security and access

to the highest attainable standard of health care. 5. Address the specific needs of women and girls by improving environmental sustainability, and mitigating effects of climate change and disasters. GOALS: 1. Strengthen and increase Soroptimist International's presence as an advocate at all levels. 2. Intensify activities and partnerships that raise the international

profile and visibitiliy of Soroptimist International. 3. Ensure that the foundation fo Soroptimist International's global advocacy is local and global project activity.

Years group has been established 27 years 31 Years 3 moths

Number of Members 53 39

% of members residing in Council Area 100% 92%

Linked to a licensed facility? No No

Is any form of Government Funding received? No No

Council Funds in last 3 yrs? NoYes - Barossa Council assisted the club by printing flyers for distribution to the local

community for the Mental Health Forum (Beating the Winter Blues) held in 2014 at the Nuriootpa Sports and Function Centre

Project Details:

Project Title The Abbeyfield Society Water Conservation & Environmental Sustainability (Rain/Storm Water Reticulation, Tree/Shrub Planting Project and Shaded Seating) International Womens Day Breakfast 2015

Description of project

1. Reticulation of Storm/rain water 2. Planting of native and other trees together with ground cover and shrubs with seating available for residents, visitors and community garden

members. 3. A garden to provide people with an opportunity to grow fruit and vegetables for their own use as well as providing Abbeyfield with fresh produce that Maggie Beer is

promoting in her quest for improving the food available for residents in Nursing Homes.

IWD Breakfast held on 6 March 2015 at the Nuriootpa Sports and Funcation Centre. Provides women in the Barossa Valley region the opportunity to participate in an IWD event

in conjuction with thousands of other IWD events also held on this day around the world.

Amount of funding applied for $3,000 $1,000

Total cost of project $6,905 $2,900

Strategic Plan reference 1.3 Recreation, 3.2 Environmental Sustainability 1.5 Culture

Location of the project Abbeyfield Aged Care Facility, Memorial Drive, WILLIAMSTOWN Nurioopta Sports and Function Centre

Can the project proceed with partial funding Yes Yes

Proposed start date/end date 1/4/2015 - 31/12/2015 6-Mar-15

Project upgrading/enhancing land or building? Yes No

If yes - who owns the land/building? The Abbeyfield Society (District of Barossa) Inc

If yes - has Council been contacted regarding approvals needed? No

Who will benefit from the project Range of age groups - aged care residents and their family and friends, Abbeyfield staff and community garden members, community garden users 180 people between 20-80 years old

How will benefit be measured?Through feedback from residents, relatives and friends of residents. Questionnaire feedback

from a number of community garden participants, increase use of commmunity garden produce within Maggie Beer project

Feedback from attendees and increased attendance figures.

Has any other funding been sought? No No

Supporting Documentation

ABN Certificate or Statement by Supplier form Yes Yes

A copy of Certificate of Inc or Auspice Information & their Cert of Inc. Yes Yes

A copy of the organisations Terms of Reference/Constitution Yes Yes

Endorsement from the Asset Owner if applicable N/A N/A

Most recent AGM Minutes Yes Yes

Most recent Audited Financial Statements Yes Yes

Budget and Funding page completed from application form Yes Yes

Letters of Support No No

Plans/Quotes/Images if applicable No No

Complete Application Form - TRIM Ref 15/4961 15/4284

Acknowledgement letter - TRIM Ref 15/4975 15/6417

Staff Feedback:

Risk Management Officer - Alan Jackson Nil Nil

Communications Officer - Taryn Wills Nil Nil

Manager Admin Serv - Rebecca Tappert

Joint Williamstown Community Council and Abbeyfield project implemented for community garden but area was difficult to use in terms of WHS aspects. There would have been some kind of support provided at that stage but well over 3 years ago. I wonder if this is in the same

spot?

No, the Garden is not in the same spot as requested previous funding Nil

Manager Com & Cult - Kirsty Hage Nil Nil

Senior Manager - Planning Serv - Louis Monteduro Nil Nil

Manager Bld & Hlth Serv - Peter Morgan Nil Nil

Senior General Inspect. - Jamie Turley Nil Nil

Manager,Operations, Works and Engineering Services - Ben Wright Nil Nil

Manager - Assets & Infrast. - Brendon Lyons Nil Nil

Manager Engineering Services - Steve Kaesler It is assumed that the plantings are on their private property and not Council Land. Otherwise no engineering concerns. Private Property

no engineering concerns.

Manager Financial Services - Mark Lague

With $788k in the bank as at 30 June 2014; I note their comments regarding the “cash held needs to be available at call to be repaid to residents” with a liability of this at $1.5m ~ Will this satisfy guideline clause 1.15 does this repayment to residents occur frequently, how $

much per year?They are receiving grants - govt subsidies $811k last year ~ so why did they say no in their

application? – see clause 1.3I assume the plumbing cost includes the tanks?

Note back in 2009-10 an application was received from this applicant: “To add bench seats, appropriate lighting and beautifying the area to the gazebo”: was Declined - against Section 2.2 (now section 1.3) of the guidelines and also the amount of funds accumulated. (Section 2.2: “The Grants are not designed to replace financial assistance for projects where there is a more appropriate funding source. On this basis, organisations which are aligned to and/or affiliated with bodies funded from Federal and State Government sources are ineligible to

apply for funding”.)

The question will be with a healthy cash position or funds accumulated, what has changed from last time?

Cash held for Resident's are Bonds or Refundable Accommodation Deposits (RAD). depending on year of entry. We only receive the interest on this money and repayment is made when the resident leaves our care. These funds have to be held in compliance with the Annual Prudential Compliance required by the Department of Social Services. Government subsidies is what is called ACFI(Aged Care Funding Instrument) this funds the care provided under the Aged Care Act. As an approved provider, the Government funds the direct care for the residents. The tanks are already in existence but not plumbed ready for reticulation to garden areas.

The fundraising amount is higher than the cost of the event, perhaps if it is general fundraising and not specifically for this event it probably should not have been listed for this event but the

expected breakfast takings for the event should be listed (last year it looks like breakfast receipts were around $3k – noting this years might be a bigger event), otherwise it appears that no

financial assistance is needed. No other issues from my reading of the application and associated documents

The fundraising is not specifically for this event. This is the amount of fundraising they are hoping to achieve at the event in order to fund future opportunities and events to meet

objectives as outlined in 'Aims and Objectives of Organisation'. Noted by applicant that this should not have appeared in the application.

Manager Strategic Projects - Jo Wilson Nil Nil

Administration Officer - Naomi GraetzThe plantings are on private property and is not in the same garden area as previously

applied funding for. Nil

Project Overseer if on Council Land N/A N/A

Referal to Assets Management Group needed? Yes/No No No

THE BAROSSA COUNCIL


4 MARCH 2015

DEBATE AGENDA

3.1.6 HERITAGE ADVISOR’S REPORT (B1938) INTRODUCTION A list of activities carried out by Council’s Heritage Advisor is attached. RECOMMENDATION That the Heritage Advisor’s reports be received and noted. COMMENT The attachment shows a summary of the activities undertaken between November and December 2014 and January 2015 by Mr Sam Hosking, Council’s Heritage Advisor. Mr Hosking works for Council one day a fortnight and a summary of time spent is attached to this report. Mr Hosking will not be in attendance at this meeting to discuss any matters arising but can be contacted by email, [email protected] if further information is sought. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN: 3.1 Character & Heritage: We will ensure the appropriate preservation of the character and heritage of our townships and rural areas. FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS No financial risk management considerations.

mailto:[email protected]

Heritage Advisory Service: Barossa Council November Activity Statement 2014

00-17

Place / Address Listing

Type Issue DA No Hrs

Barossa Council: Tuesday 11th November, 2014 34 Elizabeth Street, Tanunda

Tanunda HCPA 2

Meeting with owners to discuss proposed new dwelling

960/526/14 0.5

Kent Farm, Mt Pleasant

SHP Email and discussion with owner about heritage grant application

0.5

71 Murray Street, Angaston

Angaston Centre HCA 1

Site inspection, review of application and provision of comment for proposed conversion of car yard to Anytime Fitness

960/640/2014 0.5

6 French Street, Angaston

Angaston Residential HCPA2

Site inspection, review of application and provision of comment for proposed verandah and deck

960/631/2014 0.75

37-39 Murray Street, Tanunda

Tanunda Murray Street HCPA

Review of application and provision of comment for proposed change of use from shop to office and signage

960/635/14 1.0

9 Lindsay Street, Angaston


Site inspection, review of application and provision of comment for proposed verandah

960/659/2014 0.75

various LHP Meeting with JBG Architects about Barossa Valley Cheese factory, Angaston and Hallett Winery.

34 Elizabeth Street, Tanunda

Tanunda HCPA 2

Telephone discussion with Dechellis Homes about amendments to proposed dwelling

960/526/14 0.25

Barossa Coop Meeting with planner to discuss DAC report

0.5

Liaise with council staff 0.25 Meeting with planners about

development of signage policy 0.5

CHP: Contributory Heritage Place SHP: State Heritage Place LHP: Local Heritage Place HCA: Historic Conservation Area HCPA: Historic Character Policy Area

Heritage Advisory Service: Barossa Council December Activity Statement 2014

00-17



Barossa Council: Tuesday 2nd December, 2014 36 Jane Place Tanunda

Tanunda HCPA2

Site inspection, review of application and provision of comment for proposed outbuilding

960/674/2014 0.5

34 North Street, Angaston


Site inspection, review of application and provision of comment for dwelling additions

960/692/2014 0.75

Orlando Wines, Rowland Flat

SHP Review of application and provision of comment to planner for additions and alterations to staff amenities

960/661/2014 0.5

16 Hill Street West, Angaston


Site inspection, review of application and provision of comment for proposed carport

960/673/2014 0.75


Tanunda HCPA2

Site inspection, review of application and provision of comment for proposed new detached dwelling

960/526/2014 1.0

Mt McKenzie Hall LHP Meeting on site to discuss painting of building

1.0

72 Langmeil Road Tanunda HCPA2

Discussion with councillor about proposed residential development

0.25

Attendance at Community Assistance Scheme Committee Meeting

0.75

Attendance at Development Assessment Panel Meeting

1.0

Liaise with council staff 0.25 Barossa Council: Wed 3rd December, 2014 Attendance at Council Workshop

regarding proposed Nuriootpa Coop development

3.5

Barossa Council: Tuesday 16th December, 2014 54-56 Murray Street Tanunda


Review of application, site inspection and provision of comment to planner for proposed demolition of outbuildings and lean-to

960/740/2014 0.75


Tanunda HCPA2

Discussion with planner about amendments to design of front façade.

960/526/2014 0.5

40-52 Murray Street, Tanunda


Review of application, site inspection and provision of comment to planner for proposed sign

960/723/2014 0.75

56 Washington Street, Angaston


Review of application, site inspection and provision of comment to planner for proposed carport

Pre-lodgement advice

0.75

36 Jane place, Tanunda

Tanunda HCPA2

Review of application, site inspection and provision of comment to planner for proposed outbuilding

960/674/2014 0.75

Beckwith Park Nuriootpa

LHP Review of proposed colour scheme options and provision of advice

0.5

50-52 Murray Street Tanunda


Site inspection of construction works in response to public comments

0.5

51 Langmeil Road, Tanunda

LHP Discussion with owner about proposed works

0.25

00-17

40 Bridge Street, Tanunda

Tanunda HCPA2

Review of application of proposed outbuilding and provision of comments to planner

960/741/14 0.5



Review of application, site inspection and provision of comment to planner for proposed swimming pool and safety barrier

960/709/2014 0.75

Liaison with Council staff 0.75 DAC: Thursday 18th December, 2014 Attendance with Council staff at

Development Assessment Commission hearing about Nuriootpa Coop development

2.0


Heritage Advisory Service: Barossa Council January Activity Statement 2015

00-17



Barossa Council: Tuesday 20th January, 2015 Penfolds Winery Nuriootpa

LHP Meeting on site with manager and architect to discuss colour scheme and proposed development of verandah

1.0

10 King Street, Lyndoch

LHP Meeting on site with prospective purchaser and provision of design and conservation advice

1.0

33 Howard Street, Angaston


Site inspection and review of application for new dwelling

960/765/2014 0.75

Lot 304 Paradale Drive Tanunda

LHP Site inspection, review of application and provision of comment for proposed dwelling addition to existing barn

960/773/2014 1.0



Review of application and provision of further comment to planner for proposed swimming pool and safety barrier

960/709/2014 0.75

151 Murray Street, Tanunda

LHP Review of application and provision of comment to planner for proposed new pool

960/1/2015 0.75

10-12 King Street, Stockwell

LHP Review of application and provision of comment to planner for proposed new shed

1.0

Liaise with council staff 0.25


THE BAROSSA COUNCIL


4 MARCH 2015

DEBATE AGENDA

3.1.7 LAPSED HERITAGE GRANT – HEIDI HELBIG (B1937) INTRODUCTION Heritage grant received by Heidi Helbig on the 7 September 2013 has now lapsed. As at the 30 January 2015 the applicant had not provided proof of expenditure for works being carried out, within the 12 month specified timeframe. RECOMMENDATION That the report be received and the applicant advised that their funding has lapsed in accordance with the conditions of the application agreement. COMMENT The Community Assistance Scheme, as its meeting held on the 3 December 2013, resolved the following: MOVED Cr Angas that the Community Assistance Scheme Committee grant a Heritage Grant in the amount of $500 for Heidi Helbig for the treatment for damp course on stone wall at 2 Bethany Road, Tanunda. Seconded Mayor Hurn CARRIED Heritage Grant Application requirements state: COMPLETION If the works are not completed within the period agreed at

commencement of the project, the owner agrees to forego the unpaid balance of the grant, unless a written extension of time is obtained from The Barossa Council.

No written extension of time has been applied for the $500 heritage grant. Therefore the monies can no longer be allocated and the applicant will be required to submit a new heritage grant funding application for consideration (if they wish to claim further funding). LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN: 3.1 Character & Heritage: We will ensure the appropriate preservation of the character and heritage of our townships and rural areas. FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS The $500 grant was allocated from the 2013/2014 financial year budget and was rolled over to the 2014/2015 financial year budget. Therefore the $500 outstanding balance still remains in the 2014/2015 budget unallocated.

2.3 barossa archery club · barossa archery club – invoice received – payment made – waiting...

Documents