11.1 chief executive officer · 11.1.1 chief executive officer annual performance review....
TRANSCRIPT
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 JULY 2016
11.1 Chief Executive Officer 11.1.1 CHIEF EXECUTIVE OFFICER ANNUAL PERFORMANCE
REVIEW
Attachment 1 – CEO Performance Targets 1 May 2015 – 30 June 2016
Community Outcomes Strategic Response Status
Healthy waterways and foreshoreManage responsibly coastal areas under the Shire's control
Assist the community to reduce their carbon emissions to meet adopted targets
Encourage the community to reduce, reuse and recycle
Ecology and biodiversity protection
Collaborate with State Government to protect the biodiversity of the
Shire
Community Outcomes Strategic Response Status
Equity and opportunities for all
Provide programs and facilities that encourage resilience in seniors,
young people and families
Active and healthy lifestyles
Provide the community with high standard recreational facilities and
sporting grounds
Enhance the Shire's emergency and disaster management capabilities
Provide community safety through regulatory and support programs
Implement kerbside recycling in Augusta
Upgrade facilities at the Augusta Recreation Facility to convert underutilised space to a recreational facility that provides disability access
Implement proposed Envionmental Management Plan if adopted by CouncilKPI 3: Percentage of population using Recreation CentresKPI 4: Increased use of the Shire libraries
Sustainable Waste Management
Reduce environmental impact of waste and maximise conservation of
natural resources
Safer communities
Plan proactively and respond to climate change
Climate Change Response
Welcoming and Inclusive Communities
Priority Action
Adopt concept plan and funding strategy and seek funding for upgrades to the Margaret River Skate Park Youth Precinct
Partner with Department of Fire and Emergency Services and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire
Present the first stage of the Climate Change Response Plan (Coastal Hazard Risk Management Adaption Plan) to Council for advertising and final adoption
CEO Priority Targets 1 May 2015 - 30 June 2016
Complete installation of Royal Automobile Club (RAC) electronic vehicle charging infrastructure on Shire property in accordance with funding agreement.
Complete construction of trail from Flinders Bay to Augusta Boat Harbour. Apply for grant funding to extend trail from Augusta Boat Harbour to Ringbolt Bay
Valuing the Natural Environment KPI 1: Improvement in the management and quality of the environmentKPI 2: Increase the percentage of waste diverted from landfill
Priority Action
Implement the Local Energy Action Plan (LEAP) including tree planting and green power to offset carbon emissions, investigate LED lighting on Gloucester Park sport ovals and provision of resource support towards community wind farm feasibility study
Prepare a community education strategy for waste management to support the Strategic Waste Management Plan
Construct and open new cell at the Davis Road Waste Facility
Provide a report to Council on preferred future of waste disposal options for the Shire for the next 5 years and for Council to adopt a position
Prepare a feasibility study for Animal Management facility improvements in Augusta
2
KPI 5: Development occurs in a manner consistent with the Local Planning Strategy
Community Outcomes Strategic Response Status
Clearly defined areas for growth and renewal
Ensure new communities are developed using ecologically
sustainable development principles
New action
New action
Develop and implement master plans for Shire facilities and projects so
they are well designed, have aesthetic appeal and are accessible
by all
Unique natural and settlement character
Protect heritage places, values and significant regional landscapes in the
planning scheme
New action
Develop and maintain a high quality transport network in partnership with
all levels of government
Community Outcomes Strategic Response Status
Sustainable Tourism Industry
Provide family friendly quality caravan and camping grounds to
encourage visitors to extend their stay
Priority Action
Liveable and well designed places
KPI 6: Achieve a high level of liveability for the residents in the ShirePriority Action
Investigate suitable long term alternative locations for a beachside café in the Gnarabup and Prevelly area
Provide report to Council on any proposals for Turner Caravan Park for Council consideration and decision
Construct the finger jetty with Recreational Boating Facilities Scheme (RBFS) grant funding and apply for RBFS grant funding for construction of boat trailer parking at the Ellis Street boat ramp
Sell the three identified properties in the Margaret River town centre to raise revenue for the town centre upgradeDevelop and implement master plans
for centres, towns and villages to preserve and enhance their unique
character
Undertake an EOI process with not-for-profit providers to develop and operate a retirement village in Augusta
Finalise the relocation of the Augusta Police Station
Work with the Minister of Regional Development and the South West Development Commission to secure Royalties for Regions (R4R) funds for upgrade of Margaret River Main Street Town Centre Improvements (in conjunction with grant funding for the Margaret River Perimeter Road)
Apply for funding from National Stronger Regions Fund (NSRF), Royalties for Regions (R4R) and other potential sources for stage I of Margaret River Cultural Centre
Complete the annual reseal/overlay program
Vibrant and Diverse Economy
Complete extension of Wadandi Track from Gnarawarry Road to Witchcliffe and celebrate with an official opening
KPI 7: Increased participation rates at icon eventsKPI 8: Increase in tourist numbers visiting the Shire
Apply for funding to construct Wadandi Track South from Redgate Road to Calgardup Road
Connected and safe transport network
Provide a network of connected cycleways and pedestrian pathways
Managing Growth Sustainably
3
Sustainable Economic GrowthFoster sustainable economic growth which provides local employment
Community Outcomes Strategic Response Status
New action
New action
Develop staff leadership through the organisation to assist with accountable decision making New action
Ensure Councillors and employees demonstrate the importance of
ethical behaviour and compliance Develop and maintain the Community Strategic Plan that sets
long term direction and goals for the
New action
New action
New action
Support the Royalties for Regions (R4R) funding application for construction of Margaret River Perimeter Road
Work collaboratively with the South West Development Commission, key stakeholders, local park industry bodies, other tiers of government and the community sector to maximise sustainable economic development
Develop a long term Resourcing Strategy aligned to the Community
Strategic Plan
Effective strategy, planning and asset management
Infrastructure for economic growth
Develop major infrastructure to cater for increased residents and visitors
Undertake reciprocal visits to Haining, and further explore the potential for international relations with Vietnam city of Dong Hoi
Commence construction of John Archibald Drive in conjunction with Main Roads (subject to funding)
KPI 9: Financial ratios are trending positivelyKPI 10: Increasing satisfaction in the biennial Community Satisfaction Survey
Priority Action
Attract and develop high quality Councillors that are able to lead and
articulate the community's aspirations
Complete and submit Statutory Compliance Return and remediate any errors within timeframes
Partner with Western Australian Electoral Commission to conduct the biennial election program by postal voting
Develop an Economic Development Strategy
Develop an internal Business Improvement Strategy as identified in the Business Excellence Review
Effective Leadership and Governance
Host information presentation and advertising campaign for potential Councillors aimed at attracting a competitive field of high quality candidates
Conduct election of Shire President and Deputy President and appointment of Councillors to committees
Conduct comprehensive Councillor induction program following elections including training in the Rules of Conduct Relations
Continue implementation of the Integrated Planning and reporting (IPR) program, including quarterly reporting against the Operational Plan to Council
Monitor Risk Register actions and report regularly to ELT and the Audit and Risk Management Committee on outcomes
Undertake a Shire organisational review to ensure the Shire's workforce is sustainable and efficiently placed to be able to deliver on its strategic goals
Review and update the Long Term Financial Plan by identifying strategies for increasing revenue and reducing operating cost
Scope via the customer survey and International Association for Public Participation 2 Framework (IAP2) the requirements to develop a Stakeholder and Customer Framework and Engagement Strategy
Conduct Strategic Planning Days with Council in November/December 2015 and February/March 2016
Develop a Strategic Waste Management Plan
Conduct a statutory review of the Shire's Ward System
Effective governance and corporate leadership
4
Ensure the Shire's financial performance is well managed and leads to a strong financial position
Maintain and renew Shire assets according to agreed standards
New action
Effective knowledge and information management
Ensure that information is managed in accordance with statutory requirements and is available for decision making New action
Highly skilled and motivated peopleRecognise and award high achieving
employees
A culture of innovation, quality and continuous improvement
Foster a culture of innovation and continuous improvement
New action
New action
Negotiate Enterprise Bargaining Agreement renewal
Implement a document control system/process across the Shire
Develop a 15 year strategic plan for asbestos removal from Shire infrastructure that aligns with the Long Term Financial Plan
Scope what is required to review and develop comprehensive service level costings for all business units in the Shire to also include service level expectations from community
Review Shire values to refocus the organisation on Performance, Commitment and Innovation as outlined in the Business Excellence Review
Coordinate Best Employer Survey
Undertake a community satisfaction survey every four yearsEffectively measure our success and progress to a sustainable future
Measure and Report on Success and Sustainability
Convene tri-annual meetings of the Audit and Risk Management Committee
5
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 JULY 2016
11.1 Chief Executive Officer 11.1.2 CHIEF EXECUTIVE OFFICER PERFORMANCE TARGETS
1 JULY 2016 TO 30 JUNE 2017
Attachment 1 – CEO Performance Targets 1 July 2016 – 30 June 2017
Community Outcomes Strategic Response
Assist the community to reduce their carbon emissions to meet adopted
targets
Encourage the community to reduce, reuse and recycle
Collaborate with State Government to protect the biodiversity of the Shire
Quality parks, gardens and green spaces
Community Outcomes Strategic Response
Strong community groups and networksEncourage community organisations
and local communities to work together to be self sufficient
Active and healthy lifestylesProvide the community with high
standard recreational facilities and sporting grounds
Safer communities Enhance the Shire's emergency and disaster management capabilities
Partner with DFES and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management Planning in the Shire
Plan proactively and respond to climate change
Climate Change Response
Complete feasibility study, concept designs and pursue funding for development of Lower Western Oval
Ecology and biodiversity protection
Develop Business Case for activating the MR Zone Room commercial kitchen as a source of revenue for the youth program and a space for future food hub start ups
Provide programs and facilities that encourage resilience in seniors, young
people and familiesEquity and opportunities for all
Implement the Local Energy Action Plan (LEAP) (Living Smart, Energy Audits, Carbon Offsets, Community Education)
Develop phase 2 of the Climate Change Response Plan
Partner with Curtin Uni to support the community based alternative energy windfarm project feasibility study
Develop and implement community education strategy for waste management to support the Strategic Waste Management Plan
Finalise environmental and sustainability strategy
Welcoming and Inclusive Communities KPI 3: Percentage of population using Recreation CentresKPI 4: Increased use of the Shire libraries
Priority Action
CEO Priority Targets 1 July 2016 - 30 June 2017Valuing the Natural Environment KPI 1: Improvement in the management and quality of the environment
KPI 2: Increase the percentage of waste diverted from landfillPriority Action
Complete concept plan for waste transfer station at Davis Road and seek works approval
Reduce environmental impact of waste and maximise conservation of natural
resourcesSustainable Waste Management
Undertake upgrades to Margaret River Aquatic Centre including retrofit of plant room
Construct Davis Road new waste cell number 2
Complete detailed drawings and award tender for the construction of the Margaret River Skate Park Youth Precinct and refurbish toilet facilities
Assist the Rotary Club and the Margaret River Men's Shed working group to progress their plans
KPI 5: Development occurs in a manner consistent with the Local Planning Strategy
Community Outcomes Strategic Response
Clearly defined areas for growth and renewal
Ensure new communities are developed using ecologically
sustainable development principles
Develop and implement master plans for Shire facilities and projects so they
are well designed, have aesthetic appeal and are accessible by all
Community Outcomes Strategic Response
Sustainable Tourism IndustryProvide family friendly quality caravan and camping grounds to encourage
visitors to extend their stay
Sustainable Tourism IndustryProvide family friendly quality caravan and camping grounds to encourage
visitors to extend their stay
Infrastructure for economic growth Develop major infrastructure to cater for increased residents and visitors
Priority Action
Review the Witchcliffe Village Strategy
Complete RBFS funded works in the Ellis Street precinct including construction of boat trailer parking bays and a finger jetty
Establish a Project Control Group for the Margaret River Main Street Upgrade and finalise design work.
Vibrant and Diverse Economy KPI 7: Increased participation rates at icon eventsKPI 8: Increase in tourist numbers visiting the Shire
Priority Action
Implement the Developer Contributions Plan for the whole Shire
Construct and commission three chalets at Turner Caravan Park
Complete the reconfiguration of sites at Alexandra Bridge Caravan Park
Work collaboratively with the South West Development Commission, key stakeholders, local peak industry bodies, other tiers of government and the community sector to maximise sustainable economic development
Finalise the Shire's Economic Development Strategy and implement key Signature Projects
Conduct a second Food and Agricultural Summit and support industry efforts to establish a SW Food Alliance
Identify alignment, complete design work, obtain all required approvals and identify funding sources to extend pathway from Augusta Boat Harbour to Dead Finish
Connected and safe transport networkDevelop and maintain a high quality
transport network in partnership with all levels of government
Sell Le Souef and Churchill Ave properties in the Margaret River town centre to raise revenue for the town centre upgrade
Undertake stage I of the redevelopment of the Margaret River Cultural Centre (subject to funding)
Complete the $3.6 million reconstruction program including Leewin Road, Rosa Brook Road, Carters Road and Rosa Glen Road, Treeton Road and Wallcliffe Road, including road preservation program and Carbunup South Road Bridge Renewal
Liveable and well designed places
Develop and implement master plans for centres, towns and villages to
preserve and enhance their unique character
Managing Growth SustainablyKPI 6: Achieve a high level of liveability for the residents in the Shire
Foster sustainable economic growth which provides local employmentSustainable Economic Growth
Undertake reciprocal visits to and from Haining, and further explore the potential for international relations with Vietnam city of Dong Hoi
Community Outcomes Strategic Response
Ensure Councillors and employees demonstrate the importance of ethical behaviour and compliance with codes
of conduct
Develop effective partnerships and strategic alliances to maximise
community benefits
Provide Councillors with high quality and current information for effective
decision making
Community and customer focus Communicate effectively with the
community and promote the Shire's positive image
A culutre of innovation, quality and continuous improvement
Ensure Shire services and processes meet or exceed customer needs and
recognised industry standards
Lodge the Enterprise Bargaining Agreement with the Fair Work Commission and implement new wages and conditions
Develop a long term Resourcing Strategy aligned to the Community
Strategic Plan Effective strategy, planning and asset management
Complete and submit Statutory Compliance Return and remediate any errors within timeframes
Priority Action
Complete the $2million plan replacement program including purchase of a grader, three ehavy trucks, light truck, triaxle low loader, mulit tyre roller, three movers/slashers, excavator, tractor and road broom
Attract and develop high quality Councillors that are able to lead and
articulate the community's aspirations
Undertake full review of Community Strategic Plan and Community Vision for 2036
Develop and maintain the Community Strategic Plan that sets long term
direction and goals for the future of the Shire
Coordinate the Shire's online community engagement portal
Finalise the statutory review of the Shire's Ward System through a submission to the Local Government Advisory Board (LGAB)
Conduct Strategic Planning Days with Council in November/December 2016 and February/March 2017
Assess Funding Arrangement and Framework Agreement between State government and Augusta Margaret River library
Effective Leadership and Governance KPI 9: Financial ratios are trending positivelyKPI 10: Increasing satisfaction in the biennial Community Satisfaction Survey
Present the comprehensive review of Standing Orders to a Councillor workshop for consideration and action if required
Conduct comprehensive review of Shire leadership and best practice policies (Governance)
Maintain and renew Shire assets according to agreed standards
Effective governance and corporate leadership
Implement the Integrated Communications Plan
Continue implementation of the Integrated Planning and reporting (IPR) program, including quarterly reporting against the Operational Plan to Council
Monitor Risk Register actions and report regular to ELT and the Audit and Risk management Committee
Review the Long Term Financial Plan through the CEO appointed Internal Expenditure Review Committee and present options to Council for increasing revenue and reducing operating expenditure
Undertake full review with ongoing desktop review of Long Term Financial Plan
Develop a Strategic Waste Management Plan
Implement new asset management information system
Adoption of the Asbestos Replacement program for inclusion in the 10 year LTFP and commence staged implementation
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 JULY 2016
11.1 Chief Executive Officer 11.1.3 CAPE REGION ORGANISATION OF COUNCIL
(CAPEROC) MINUTES
Attachment 1 – Minutes of the CapeROC Meeting held on 26 May 2016
Please note: These minutes are yet to be confirmed as a true record of proceedings
CITY OF BUSSELTON
MINUTES FOR THE CAPEROC MEETING HELD ON 26 MAY 2016
TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO.
1. DECLARATION OF OPENING AND ATTENDANCE ............................................................................. 2
2. CONFIRMATION OF MINUTES ....................................................................................................... 3
2.1 Minutes of the CapeROC meeting held 10 December 2015................................................. 3
3. PRESENTATIONS ........................................................................................................................... 3
4. BUSINESS ARISING FROM PREVIOUS MEETINGS ............................................................................ 3
5. GENERAL UPDATES ....................................................................................................................... 4
6. REPORTS ...................................................................................................................................... 6
6.1 MARGARET RIVER WINE – 50TH ANNIVERSARY BUDGET ALLOCATION REQUEST FOR 2016/17 ......................................................................................................................... 6
6.2 MARGARET RIVER REGION CALENDAR OF EVENTS - BUDGET UPDATE AND FUNDING REQUEST ............................................................................................................... 8
6.3 CAPEROC BUDGET .............................................................................................................. 11
7. MAJOR PROJECT UPDATES ................................................................................................ 13
7.1 BUSSELTON MARGARET RIVER REGIONAL AIRPORT UPDATE ............................................ 13
7.2 BUSSELTON FORESHORE & CIVIC AND ADMINISTRATION BUILDING UPDATES ................ 13
7.3 WASTE MANAGEMENT UPDATE: TRANSFER STATION, LAND FILL SITE & REGIONAL WASTE ............................................................................................................... 13
7.4 STATE BUDGET ANNOUNCEMENTS .................................................................................... 13
8. GENERAL DISCUSSION ITEMS ...................................................................................................... 14
9. NEXT MEETING DATE .................................................................................................................. 14
10. CLOSURE .................................................................................................................................... 14
CapeROC 2 26 May 2016
MINUTES
MINUTES OF CAPEROC HELD IN MEETING ROOM 2, COMMUNITY RESOURCE CENTRE, 21 CAMMILLERI STREET, BUSSELTON , ON 26 MAY 2016 AT 10.00AM.
1. DECLARATION OF OPENING AND ATTENDANCE
The Presiding Member opened the meeting at 10.07am Presiding Member:
Members:
Cr Grant Henley Mayor, Busselton
Cr Coralie Tarbotton, Busselton Cr Ian Earl, Shire President, Augusta Margaret River Cr Felicity Haynes, Augusta-Margaret River Cr Mike Smart, Augusta-Margaret River
Officers: Mr Mike Archer, Chief Executive Officer, Busselton Ms Annie Riordan, A/ Chief Executive Officer, Augusta Margaret River Mr Oliver Darby, Director, Engineering and Works Services, Busselton Mr Vitor Martins, Manager, Waste and Fleet Services, Busselton Ms Tracey King, Strategic Projects Officer, Busselton Ms Cristina Smith, Marketing and Events Officer, Augusta Margaret River Mr Ross Montgomery, Economic Development Officer, Busselton Mrs Katie Banks, Executive Assistant, Busselton Apologies Cr John McCallum, Busselton Cr Terry Best, Busselton Mrs Joanne Burges, WALGA
CapeROC 3 26 May 2016
2. CONFIRMATION OF MINUTES
2.1 Minutes of the CapeROC meeting held 10 December 2015
RECOMMENDATION That the minutes of the CapeROC meeting held on 10 December 2015 be confirmed as a true and correct record.
MINUTES CONFIRMED
3. PRESENTATIONS
Nil
4. BUSINESS ARISING FROM PREVIOUS MEETINGS
District tours (concept supported at 21 August 2015 meeting) Planning of the tours to be reconsidered in the future when major projects are closer to completion. Note: Members were supportive of the tour being undertaken when projects are closer to
fruition, perhaps later in the year.
CapeROC 4 26 May 2016
5. GENERAL UPDATES
REPORTING OFFICER: Events Coordinator, Busselton - Peta Tuck Economic Development Officer, Busselton – Ross Montgomery
ATTACHMENTS: Attachment A MRWR Entry Statement press Release Attachment B MRWR Entry Statement - Call for Creative Concepts
Verbal Update – Gran Fondo World Series Cycling Event Discussion in relation to this item was not necessary as City staff had since been advised that
Busselton was no longer being considered as a potential alternative venue for this event.
Verbal Update – Tourism Directional Signage Ross Montgomery, Economic Development Officer
Progress Update: The following Actions were listed at the previous Meeting:-
1. The Shire of Augusta Margaret River considered the concept in January, reviewed a report
covering the proposal to joint fund a proposal to review and update tourist directional signage throughout the region. They resolved to generally support the proposal and collaboration with some detail reservations to be resolved about branding, text size and design.
2a. The City lodged a request for Royalties for Regions funding on March 9th to proceed with a
joint project to review and update tourist directional signage. a letter of support was sent from MRWA advising it is supportive in principle for improved signage and will work with Shire of Augusta Margaret River and City of Busselton to further this objective. This application is being reviewed at present before being considered by SWDC and an announcement will be made in early July.
2b. A meeting was held on February 26th with officers from the City, the Shire, Tourist
Association and MRWA. A presentation addressed the issues, opportunities and proposed response to improve the clarity and visual branding of road-side signage as part of the tourism information for the region.
MRWA supported the review in principle and raised some issue with the use of symbols for certain activities that were not currently supported by MRWA Policy. MRWA was in general agreement with the proposal and would work towards implementing a better coterie of signs and directional imagery for the region.
2c. MOU has not been reached – ongoing discussion about relative roles and responsibilities.
CapeROC 5 26 May 2016
No detail design work has been initiated – this is a matter for further discussion and agreement.
4. The Margaret River Wine Association has put forward a proposal to conduct a competition to
design and then commission a public art installation/entry statement for a site currently used for an information bay at the intersection of Bussell Highway and Vasse Roundabout/Bypass. The Association is also seeking funding for the project from MRWA and SWDC and will award a $8 000 prize to the winning concept in July.
Note: Mike Archer advised that Main Roads Western Australia were supportive of an entry statement being located at the Vasse roundabout.
CapeROC 6 26 May 2016
6. REPORTS
6.1 MARGARET RIVER WINE – 50TH ANNIVERSARY BUDGET ALLOCATION REQUEST FOR 2016/17
REPORTING OFFICER: Marketing and Events Officer, Augusta Margaret River – Cristina Smith
ATTACHMENTS: Nil
IN BRIEF
2017 marks the 50th year of the Margaret River Wine Association
CAPEROC is required to consider funding an initiative that celebrates the history of the Margaret River Wine appellation and helps to inform and educate the community and our visitors
The requested contribution is $20,000 in the 2016/17 budget
BACKGROUND
CAPEROC is requested to provide $20,000 for the progression of the 50th year of Margaret River Wine celebratory projects to complement the 50th year celebrations by the Margaret River Busselton Tourism Association and the Wine Industry Association. The funding is to be used to better document the history of the wine region and capture the personal stories of the founding viticulturist and wine producers and their direct descendants before they became lost and forgotten through the passing of the older generations, through the changeover of vineyard and winery ownership/management and through the closure of old and opening of vineyards/wineries. An idea for the project is that these stories can then be reproduced online or in book formats for the consumption of the general public, or celebrated and communicated through a public event, program or initiative that is identified by officers. Co-sponsorship of the published works will be sought by other stakeholders, wineries and industry to assist with the execution of the initiative.
OFFICER DISCUSSION
It is proposed that following CAPEROC’s allocation of the funds that Shire of Augusta Margaret River and City of Busselton officers work to identify project scope and costing for final determination by CAPEROC. The project should include:
A focus a the historical aspect of the wine region
Opportunity to document important the wine history of the region
Opportunity for community involvement and education
Promotion of Margaret River Wine brand to external audience
Promotion of Margaret River for destination awareness
Brand awareness of the Margaret River brand for the purposes of investment and trade
The initiative must be delivered in 2017, in consultation with the MRWIA and MRBTA and other key stakeholders.
CapeROC 7 26 May 2016
OFFICER RECOMMENDATION That CAPEROC allocate $20,000 from the 2016/17 budget for a historical initiative celebrating the 50th anniversary of the Margaret River Wine Association. ENDORSED Note: Ideas were discussed in relation to celebrating the 50th anniversary. The following
suggestions could be considered: Reinvigorate the wine festival as part of 50th anniversary as a heritage wine festival
weekend for locals in the region;
A photo exhibition based at the wine centre with historic images from throughout the wine region;
Wine labelling promoting the 50th anniversary. The wine industry could be invited to
develop a design with funding support from CapeROC.
CapeROC 8 26 May 2016
6.2 MARGARET RIVER REGION CALENDAR OF EVENTS - BUDGET UPDATE AND FUNDING REQUEST
REPORTING OFFICER: Marketing and Events Officer, Augusta Margaret River – Cristina Smith
ATTACHMENTS: Nil IN BRIEF
CAPEROC is required to note the Calendar of Events budget for the 2015/16 financial year
CAPEROC is required to consider the ongoing funding the Margaret River Region calendar of events
CAPEROC has the option of funding the calendar $25,000 for a one-year term or $67,500 over three years ($22500 per financial year for 2016/17, 2017/18 and 2018/19) pending the adopting of the each local government’s budget for the respective year.
2015/16 SUMMARY
The calendar remains a popular initiative and is well received by locals and visitors alike with very few calendars available by April each year. This a suitable date to have all hardcopy calendars disseminated due to new events being continually added to the online edition and details of other events changing.
The online events calendar is in the top five of most frequently visited sections of the margaretriver.com website.
The 2015/16 Calendar was delivered to budget as per below.
2015/2016 Calendar Total Expenditure $
Inserts 981.82
Inserts 272.73
Printing (noting overpayment in 2014/15) 9,483.00
Web developer 140
Design 1,798.75
Web developer 280
Design 1,797.85
Maintenance - photography, hosting, data entry 2,745.85
TOTAL 17,500
*City of Busselton has invoice AMR Shire 50% of invoices received to date.
HISTORY
In 2010/11, 2011/12 and 2012/13, CAPEROC allocated $20,000 per annum for the design, print and production of the CAPEROC Calendar of Events.
In April 2013, CAPEROC approved an allocation of $60,000 over three years ($25,000 in 2013/14, $17,500 in 2014/15, $17,500 in 2015/16) for the production of the CAPEROC Calendar of Events.
The cost savings achieved by awarding the design and print contracts over a three year period provided for savings on the production of the hard copy calendar and allowed for the establishment of a CAPEROC Calendar of Events (since renamed the Margaret River Regional Calendar of Events) website.
In January 2016, the Shire of Augusta Margaret River and the City of Busselton signed a MOU with Margaret River Busselton Tourism Association (expiring 2020) to allow MRBTA to house web content
CapeROC 9 26 May 2016
within the margaretriver.com website, while permitting the local governments to take feeds of the information to their respective websites.
This arrangement has resulted in a high effective consolidation of resources and a reduction in local government officer time in producing the calendar at no additional cost.
NEW FUNDING REQUEST
Due to the popularity of the calendar costings for its continuance in both print and online format have been sought for CAPEROC’s consideration.
Costings for print and design services have had minimal increases since the awarding of the three year contract in 2013/14. The cost of newspaper inserts, web maintenance and images has also marginally increased over the last 12 months.
In addition, the growth of events in the both of the Local Government Areas, and the increase of listings as a result of the online listings system requires an increased of the size of the calendar to meeting readability standards to 210cm x 210cm (previously produced as A5).
Cost projects for one year is projected as follows:
CAPEROC Calendar budget - 1 year contract
Service Proposed spend per edition
2017
Stock images 600
Photography 800
Data entry contractor 1500
Design 6000
Printing 12500
Delivery 1800
Website maintenance 1800
25000
The cost projection over three years based on multi-year print and design contracts is as follows:
CAPEROC Calendar budget - 3 year contract
Service Proposed spend per edition
2017 2018 2019 Stock images 600 600 600
Photography 800 800 800
Data entry contractor 1500 1500 1500
Design 6000 2250 2250
Printing 12500 12500 12500
Delivery 1800 1800 1800
Website maintenance 1800 1800 1800
25000 21250 21250 67500
Due to the nature of the project the spends for the project are balanced over the calendar years as opposed to the financial years. For CAPEROC budgeting purposes, in the event of a three-year
CapeROC 10 26 May 2016
contract it would be most suitable to provide equal contributions of $22,500 per financial year for each 2016/17, 2017/18 and 2018/19 (total of $67,500).
OFFICER RECOMMENDATION It is recommended CAPEROC approve $22,500 per annum for 2016/17, 2017/18 and 2018/19 for the continuance of the Margaret River Region Calendar of Events. Note: Due to the Calendar of Events being a publication which is difficult to keep up to date,
CapeROC members indicated their preference for events being published electronically via the MRBTA events web page. This approach also allows for event information available to be updated when necessary. Hard copies of monthly events calendars could be printed from the website and made available at visitor centres and libraries.
CAPEROC DECISION That CapeROC invites the Margaret River Busselton Tourism Association to take over responsibility of producing the Calendar of Events for the coming financial year with CapeROC providing funding up to the value identified within this report for a 1 year term. In the event that the Margaret River Busselton Tourism Association does not support this proposal, CapeROC will proceed with the calendar publication for the coming year only.
ENDORSED
CapeROC 11 26 May 2016
6.3 CAPEROC BUDGET
REPORTING OFFICER: Strategic Projects Officer, Busselton - Tracey King ATTACHMENTS: Nil IN BRIEF Each year, the Shire of Augusta Margaret River and the City of Busselton allocate up to $50,000 of
their respective budgets (up to $100,000 in total) towards CapeROC approved regional economic
development initiatives.
Table 1. is provided as an overview of the 2015/16 CapeROC budget allocations.
Table 1: 2015/16 Budget Allocation and Expenditure
2015 CapeROC Projects
Approved Allocation
Expenditure (AMR)
Expenditure (BSN)
Total Expenditure
to date $
Comments
$100,000 $50,000 $50,000
Calendar of Events 2015/16
17,500 8,750 8,750 17,500
Waste Management / Regional Landfill Investigations
30,000 15,000 15,000 30,000
Tourism Directional Signage and Roadside Visitor Information Bays
20,000 0 0 0
Total Expenditure to Date: 47,500 23,750 23,750 47,500
Total Approved Allocations 67,500 33,750 33,750
Total Unallocated 32,500 16,250 16,250
Notes relating to 2015/16 allocations and expenditure:
It is anticipated that by close of the financial year, total expenditure will be $47,500 ($23,750
each).
The amount of $32,500 ($16,250 each) remains unallocated.
No funds have been expended on the Tourism Directional Signage Project.
CapeROC is asked to identify projects to be funded from the 2016/17 budget allocation of up to
$100,000.
The entire budget does not need to be allocated at this meeting and may be allocated throughout
the financial year as worthy projects arise.
CapeROC 12 26 May 2016
OFFICER RECOMMENDATION
1. That: CapeROC receives the information provided in the 2015/16 budget report.
2. The Shire of Augusta Margaret River and the City of Busselton each allocate $50,000 of their
individual budgets towards a total CapeROC budget of up to $100,0000 to progress regional
economic development initiatives; and
3. CapeROC identifies the following projects and provisional allocations to be included in the
2016/17 CapeROC budget:
Project: Margaret River Wine - 50th Anniversary Budget Allocation Request for
2016/17 Amount: $20,000;
Project: Tourism Directional Signage Amount: $20,000
Project: Margaret River Region Calendar of Events Amount: up to $25,000; and
Project: To be identified in the next financial year Amount; $35,000
ENDORSED
CapeROC 13 26 May 2016
7. MAJOR PROJECT UPDATES
REPORTING OFFICER: Chief Executive Officer - Mike Archer Director, Engineering and Works Services - Oliver Darby Manager Waste and Fleet Services - Vitor Martins
ATTACHMENTS: Nil
7.1 BUSSELTON MARGARET RIVER REGIONAL AIRPORT UPDATE
Update presented by Mike Archer (For Naomi Searle)
7.2 BUSSELTON FORESHORE & CIVIC AND ADMINISTRATION BUILDING UPDATES
Update presented by Mike Archer
7.3 WASTE MANAGEMENT UPDATE: TRANSFER STATION, LAND FILL SITE & REGIONAL WASTE
Update presented by Oliver Darby & Vitor Martins
7.4 STATE BUDGET ANNOUNCEMENTS
Update presented by Annie Riordan Specific South-West projects funded in the 2016-17 State Budget through Royalties for Regions and forward estimates released include:
- $58.26 million for the Margaret River Perimeter Road - $5.49 million to redevelop the main street in Margaret River
CapeROC 14 26 May 2016
8. GENERAL DISCUSSION ITEMS
Nil
9. NEXT MEETING DATE
19 August 2016 – Augusta Margaret River Civic Administration Centre
10. CLOSURE
The meeting closed at 12.10pm.
THESE MINUTES CONSISTING OF PAGES 1 TO 14 WERE CONFIRMED AS A TRUE AND
CORRECT RECORD ON .
DATE:_________________ PRESIDING MEMBER: _________________________
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 JULY 2016
11.1 Chief Executive Officer 11.1.6 EXTENSION OF TERMS OF LICENCE AGREEMENT FOR
ARTS MARGARET RIVER INC.
Attachment 1 – Future Management and Governance Models for City Recital Hall – January 2015 Positive Solution