1 the dna of emergency management. 2 approaches to disaster planning two types of planning u...

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The DNA of Emergency Management

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Approaches to Disaster Planning

Two types of planning

Emergency 0perations Plan

Emergency Support Function

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Planning Process

Identify Problems and NeedsSet GoalsDetermine ObjectivesSet PrioritiesDesign Action programsEvaluate Results

The Planning Cycle

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The Planning Process

Process or Paper?Planning is a comprehensive tool

that address:Mitigation

PreparednessResponseRecovery

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The Comprehensive Emergency Management

System

Mitigation

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System

Preparedness

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System

Response

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SystemRecovery

Short Term

Long Term

Public

Private

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The Integrated Emergency System (IEMS)

A thirteen-step approach to disaster mitigation, designed to prevent injuries, reduce property damage and save lives.

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The Integrated Emergency System (IEMS)

Hazard analysis Capability assessment Emergency operation

planning Mitigation efforts Emergency operations Evaluation

Capability shortfalls Multi-Year development Annual development

increment State and Local resource Federal resource Annual work increment

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The Integrated Emergency System (IEMS) Concept

To develop and maintain a credible emergency management system.

Agencies can begin to achieve this goal by:

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The Integrated Emergency System (IEMS) Process

The process includes two paths:

Steps 1-7 focus on current capabilities and activities.

Steps 8-13 is emphasizing capability improvements.

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STEP 1: Hazards Analysis Knowing what could happen, the likelihood of it happening, and having some idea

of the magnitude of the problems that could arise, are essential ingredients

for emergency planning.

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Conduct a Hazard Analysis

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STEP 2: Capability Assessment The next step for the jurisdiction is to assess its current capability for

dealing with the hazards that have been identified in Step 1.

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STEP 3: Emergency Operations Plans A plan should be developed

with functional annexes common to the hazards identified in Step 1.

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STEP 4: Capability Maintenance. Once developed, the ability to take

appropriate and effective action against any hazard must be

continually monitored or it will diminish significantly over time.

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STEP 5: Mitigation Efforts Mitigating the potential effects of

hazards should be given high priority. Resources utilized to limit the effects of a hazard or reduce or eliminate the

hazard can minimize loss and suffering in the future.

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STEP 6: Emergency Operations The need to conduct emergency

operations may arise at any time and must be carried out under current plans and with current resources despite the existence of plans for

making improvements in the future.

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STEP 7: Evaluation The outcome of the emergency operations (Step 6) should be analyzed and assessed in

terms of actual vs. required capabilities and considered in

subsequent updates of Steps 2 and 8.

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STEP 8: Capability Shortfall The difference between current capability (Step 2) and the optimum capability reflected in the standards and criteria established by FEMA represents the

capability shortfall.

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STEP 9: Multi-Year Development Plan Based on the capability shortfall identified in Step 8, the jurisdiction

should prepare a multi-year development plan tailored to meet its

unique situation and requirements.

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STEP 10: Annual Development Increment With the multi-year development plan serving as a

framework for improving capability over time, the next step is to

determine in detail what is going to be done next year.

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STEP 11: State/Local Resources State and local governments are

expected to contribute financially and in-kind to capability development and

maintenance efforts as they have done in the past.

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STEP 12: Federal Resources The Federal Government will continue to

provide policy and procedural guidance, financial aid, technical

support, and staff resources to assist State and local governments in

developing and maintaining capability.

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STEP 13: Annual Work Increment As capability development projects

and activities are completed, the jurisdiction's capability shortfall will be reduced. These improvements will

be reflected in the capability assessment and capability shortfall (Steps 2 and 8) as the results of the

process are reviewed each year.

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Comprehensive Emergency Management Plan

Who, What, When, Where, and How the Community will Respond

Centerpiece of a Comprehensive Emergency Management Program

Standard with Local, State & Federal

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Does:– Use a Team Approach

– Assigns responsibility

– Establishes Authority

– Identifies Resources

– Defines Roles & Responsibilities

– Provide Flexibility

Doesn’t– Provide Agency

Details

– Have Just One Author

– Deal with Just One Hazard

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Types of Plans:

Emergency Operations Plan (EOP) – Basic Plan

– Annexes

– Appendices

– Standard Operations Procedures

Emergency Support Functions.– Federal 12 ESF’s

– Florida 18 ESF’s

– Puerto Rico 15 ESF’s

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Comprehensive Emergency Management Plan Using the ESF Guidelines

– Federal Model– State Model– Local Model

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Components of the Federal Response Plan (ESFs)

Transportation Communications Public Works &

Engineering Fire Fighting Information&

Planning Mass Care

Resource Support Health & Medical

Services Urban Search &

Rescue Hazardous Materials Food Energy

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Emergency Support Functions (State, Sample)

Transportation Communications Public Works & Engineering Fire Fighting Information& Planning Mass Care Resource Support Health & Medical Services Urban Search & Rescue Hazardous Materials Food

Energy

Additional ESF for state and local Plans

(Non Federal) Public Security Donations Fiscal

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Emergency Support Functions (State, Florida)

Transportation Communications Public Works & Engineering Fire Fighting Information& Planning Mass Care Resource Support Health & Medical Services Urban Search & Rescue Hazardous Materials Food

Energy

Examples of additional ESF for state and local Plans (Non Federal)

Military Support Public Information Volunteers and Donations Animal Issues Other include: Business and, Industry and Tourism, Etc.

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Emergency Operations Plan

Using Guidelines in CPG 1-8, or

State and Local Guide (SLG) 101

CPG-1-8 is no longer published however, still a good reference

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Emergency Operations Plan Basic plan

– begins with a series of statements that serve as the introduction to the overall plan.

– The Basic plan is the umbrella document that draws together all other parts of the plan. Statement of Purpose Situations and Assumptions Organization and Assignment of Responsibilities Concept of Operations Administration and Logistics Plan Development and Maintenance Authorities and Reference

Definitions and Terms

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Emergency Operations PlanAnnexes the the Basic Plan

Direction and Control Warning Communications Public Information Evacuation Shelters Mass Care Health and Medical

Services

Law Enforcement Fire Search and Rescue Radiological Defense Engineering Services Agricultural Services Damage Assessment and

Analysis Transportation Resources Management Terrorism

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Emergency Operations PlanAppendices

An appendix contains details, methods and technical information

that are unique to specific hazards as being likely to pose a threat to the

community

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Emergency Operations PlanSOP and other attachments

Check lists

Charts

Maps

SOP’s

Catalogues of Resources

Call up lists

Contact lists, etc.

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Characteristics of a Good Plan

Clarity Accuracy -

– No Mistakes

Comprehensiveness Accessibility Conciseness

– The shorter the better

– Updated Regularly

Based on facts Based on Community

resources Used simple language Is a working, fluid

document Assigns Reps. to those

who know the mission

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Characteristics of a Bad Plan

Used as a Door Stop Weighs over three pounds Has dust on it Cannot be found, or absent during the

disaster Only one copy exists Has outdated phone #’s and names

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Exercise

Practiced– Planning Process– Pre-Incident Plan– Action Planning

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Five Types of Exercises

Orientation Table Top Functional Full-Scale Actual Event

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Summary

Training and Planning are comprehensive tools which address:

Mitigation Preparedness Response Recovery

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QUESTIONS

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