emergency planning safety

Welcome EHS Members

EHS ProfessionalEHS Professional

Emergency Planning and SafetyEmergency Planning and Safety

Presented by EHS Professionals

For Members by Members

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EHS Professional WebinarEHS Professional Webinar

Tamara Parris Owner EHS Professional Group

Fred N. Rubel, M.S., QEPManager, Special Projects and PrincipalEnvironmental Consulting, Inc

Our EHS Professional member Fred Rubel has more than 40 years of experience in the field of environmental protection and occupational safety.

He participated in the development and implementation of the Federalprograms under the National Contingency Plan for responding to environmental episodes.

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Review of the Control PanelReview of the Control Panel

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HousekeepingHousekeeping

• Length of Webinar is 60 minutes duration• Questions can be placed in the “Question”

Area on the panel– Will try and answer all questions while on air, – Unanswered will be posted on EHS Professional

LinkedIn

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Communication with ModeratorCommunication with Moderator

Webinar will be recorded and available to everyone at EHS

If you need to communicate out of the Webinar area Tamara can be reached through:

Email [email protected]

Skype: tamara.parris.ehsq6

mailto:[email protected]

Emergency Planning and SafetyEmergency Planning and SafetyJune 17, 2015

Presented by Fred N. Rubel, M.S., QEP

For EHS Members by EHS Members

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IntroductionIntroduction

• A basic overview of planning for safe outcomes during emergencies.

• Much more information out there!

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Emergency ManagementEmergency Management

Consider NFPA 1600 “Standard on Disaster/ Emergency Management and Business Continuity Programs.”

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• Day-to-day activities are usually enough to occupy all available time.

• Time taken away from operations can be hard to come by, have consequences.

• Operations having difficulty - less likely to plan, but also have less financial margin to sustain consequences of a poorly managed emergency.

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And, we can’t plan and be prepared for every emergency!


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But, only when time is allotted to prevent and plan for what to do in an emergency, will emergency planning be accomplished.

Revised Presentation Title?Revised Presentation Title?

“A Professional Waste of Time”(**To be Explained**)

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Overview of Emergency PlanningOverview of Emergency Planning

Why Do Emergency Planning?• Required by Regulation

– Hazardous Waste (40 CFR §265.52)– Bulk Storage of Oil (40 CFR §112) or Chemicals – OSHA Process Safety/EPA Risk Management

(29 CFR §1910.119; 40 CFR §68)– Plus Others

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Overview of Emergency PlanningOverview of Emergency Planning

Why Do Emergency Planning? • Best Management Practice (we need to

know what to do in an emergency) • As an ISO 14001, OHSAS 18001 Element• CRAP HAPPENS!

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Emergency Planning Emergency Planning – Where to – Where to Start?Start?

Prioritize the Risks to be Addressed • Assess risk of types of emergencies.• A government organization’s emergency

planning differs from a small company’s, or a retail space in a larger building.

• At home, or at a hotel, or at a meeting room: Consider planning for some emergencies.

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Emergency Planning Emergency Planning – Where to – Where to Start?Start?

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Mandatory/Best Practices ElementsMandatory/Best Practices Elements

• Check the regulation!• Have a Written Plan• Set roles, functions for various emergencies• Top management endorsement• Convey to all levels of managers and

employees (training)

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Why Drills/Exercises?Why Drills/Exercises?

• Practice Proper Procedures• Identify Shortcomings• Improve Communication• Improve Response Coordinator

Effectiveness in an Emergency • Jurisdiction/country in which facility is

located - - applicable regulatory requirements.

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• Regional Federal Agency Coordination• Federal & Sate Coordination• Designates the Federal “On-Scene

Coordinator” (U.S. Coast Guard & EPA) to lead the effort (by geographic location).

• Initially, primary onus is with the responsible party to respond properly.

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• Local Emergency Planning Committees (“LEPC’s”) - responsible for oil/chemical emergency readiness.

• Emergency Management Agency representative coordinates actual responses.

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Local, state, and Federal emergency responders are encouraged to use the Incident Command System (“ICS”):

https://www.fema.gov/national-incident-management-system

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Typical Response Coordinators ErrorsErrors:• Failing to set up a response organization at

the outset of an incident.• Failing to delegate areas of responsibility

to others.• Failing to have a log/recording events (for

corporate, insurance, regulatory, or litigation reasons).

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Designate and train “Response Coordinators” to manage any emergency incidents (all shifts, all days of the year).

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Emergency ExercisesEmergency Exercises

• Best way to have an effective emergency plan that assures safety . . .

• Practice – Emergency Exercises/Drills

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Tips for Emergency ExercisesTips for Emergency Exercises

Limitations/Opportunities• If practical, have participants play a role:

– Plant Manager– Fire Chief– Local Mayor– Reporter– Outside Contractor, etc.

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Types of Exercises/Drills• Tabletop Exercise• Modest Roll-Out• Full Roll-Out

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Types of Exercises/Drills• Tabletop Exercise• Modest Roll-Out• Full Roll-OutFor each: Develop a scenario of events, roles, and

the imaginary sequence of events as conveyed in information from Referees. Referees evaluate actions taken . . .

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Types of Exercises/Drills• Tabletop Exercise

– Participants interact within the confines of one (or more) rooms

– Response equipment generally not “rolled out”

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Types of Exercises/Drills• Modest Roll Out

– Participants interact employing internal physical equipment

– Players move to different locations

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Types of Exercises/Drills• Full Roll Out

– Participants interact employing internal and external physical equipment

– Outside organizations “play”

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• What will drill will test for?– Ability to use Incident Command System– Communication capabilities adequate

for an emergency– Accuracy of communications during an

emergency– When occupants should be evacuated

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• What will drill will test for?– When to conduct response internally, or

outside specialists?– Adequate amount of PPE– Adequate type of PPE– Employee ability to use PPE– Have a post-exercise critique involving

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Change Title of This Webinar?Change Title of This Webinar?

Why should this presentation be re-titled?“A Professional Waste of Time”?

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““A Professional Waste of Time”A Professional Waste of Time”

You wasted your time if you fail to act: Assess emergencies to be prepared for Develop list of who to notify Verify that first aid supplies in

place/adequate Know/have first aid options Conduct periodic emergency evacuation

drills, and evaluate results

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You wasted your time if you fail to act: Define authority to commit resources ($)

in an emergencyEngage all workers in emergency planning

and readiness (including off-shift)Pre-qualify any emergency contractors,

such as for cleanup of a major environmental cleanup (with pre-agreed to rates)

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You wasted your time if you fail to act: Develop an ability to deal with neighbor

facilities, the public/its representatives & press

Have appropriate response equipment (PPE, oil sorbent, etc.) and make sure people practice/ know how to use it

Decide on the level of fire fighting tactic that employees will use, and train accordingly

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You wasted your time if you fail to act: Know where liquids especially go if it

escapes the facility (e.g., storm drains), how best to address, and who to notify

Get familiar with your local emergency response organizations, and they with your facility’s features

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“We Just Need to Do It!”

Thank you for your attention!Thank you for your attention!

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Emergency Planning And SafetyEmergency Planning And SafetyPost-Webinar DiscussionsPost-Webinar DiscussionsFor EHS Members by EHS Members

Question for DiscussionQuestion for Discussion

“What sort of emergencies and planning would be appropriate for Solar Power Stations?”

Question for DiscussionQuestion for Discussion


At a Minimum, Have Directions for • Fire• Medical Emergency• Weather Emergency


Next Level Planning • Permit required confined spaces present (rescue

planning)? • Bulk storage of chemicals/oil? • Highly hazardous chemicals/ processes? • Hazardous waste emergency?• Communicable disease?• Active shooter?

More Questions Discussion?More Questions Discussion?

Thank you EHS ProfessionalsThank you EHS Professionals

Tamara Parris Owner EHS Professional Group

Fred N. Rubel M.S., QEPManager, Special Projects and PrincipalEnvironmental Consulting, Inc.

Thank you for joining us today!

LinkedIn Profile: https://www.linkedin.com/in/fredrubelDirect Email: [email protected]

https://www.linkedin.com/in/fredrubel