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EXHIBITOR’S MANUALVirtual Info Systems Pvt Ltd

Corporate Office: 231, Mastermind 1, Royal Palms, Mayur Nagar, Aarey Milk Colony, Goregaon (East), Mumbai - 400 065 INDIA Tel.: +91 22 6120 4111 • Fax: +91 22 2879 4739 Email: [email protected] • CIN: U72200MH2000PTC129334

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NAME OF THE EXHIBITION

Cleaning Technology Week 2016

ORGANISERS

Virtual Info Systems Pvt Ltd 231, Mastermind-1, Royal Palms, Mayur Nagar, Aarey Milk Colony, Goregaon (E), Mumbai - 400 065 INDIA Tel. : +91-22-6120 4111 Fax : +91-22-2879 4739 Email : [email protected] Website : www.ctwindia.com

Afidamp Servizi srl Via Felice Casati, 32, 20124 Milano Tel : +39 02 6744581 Fax : +39 02 66712299 Email : [email protected]

DATE, TIMINGS & VENUE

Date : January 21 - 22 - 23, 2016 Time : 10am to 6pm Venue : Bombay Convention & Exhibition Centre, Mumbai, India

EXHIBITION VENUE ADDRESS

Bombay Exhibition Center Nesco Compound, Off Western Express Highway, Goregaon East, Opp. Mahananda Dairy, Mumbai - 400063 Tel : 022 6645 0123

EXHIBITION TIMETABLE

Item Date (From)

Date (To)

Timing (From)

Timing (To)

Access for Space Only Contractors / Exhibitors 20th January 2016 20th January 2016 12.00pm 6.00pm

Access for Shell Scheme Exhibitors 19th January 2016 20th January 2016 9.00am 6.00pmEvent Days and Opening Hours 21st January 2016 23rd January 2016 10.00am 6.00pm

OfficialTear-down - Removal of hand held goods

- Freight collection time23rd January 2016 24th January 2016 5.00pm 6.00am

GENERAL INFORMATION & GUIDELINES



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CONTACTS

Operations team for CTW

Prakash Kuttappan, Project Head Virtual Info Systems Pvt. Ltd Mobile : +91 8879023072 / 9324043328 Direct : 022-6120 4116 Board : 022-6120 4111 Email : [email protected]

Manjulatha, Manager Sales-Coordination Virtual Info Systems Pvt. Ltd Mobile : +91 9987277766 / 9321128300 Direct : 022-6120 4127 Board : 022-6120 4111 Email : [email protected]

Shubha Acharya, Sales Co-ordinator Virtual Info Systems Pvt. Ltd Direct : 022-6120 4124 Board : 022-6120 4111 Email : [email protected]

OFFICIAL SERVICE CONTRACTORS

Official On-Site Services Office

Enquiries and Orders for On-Site Services to include: Electrical Requirements, Furniture Hire, StandfittingExtras,AdditionalSiteServices,Telecommunications,StandCleaningandCateringRequirements

Exhibitor Services

MILTON EXHIBITS (INDIA) PVT LIMITED Mr. Vishal Vasani Senior Manager – operations Tel : 022- 6708 7071 - 5 Mobile : +91- 900 487 7337 Email : [email protected] Email : www.milton-exhibits.com

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Official Stall Contractor

MILTON EXHIBITS (INDIA) PVT LIMITED Mr. Vishal Vasani Senior Manager – operations Tel : 022- 6708 7071 - 5 Mobile : +91- 900 487 7337 Email : [email protected] Email : www.milton-exhibits.com



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OFFICIAL CONTRACTORS FREIGHT & ON-SITE GOODS HANDLING AGENT

Recommended Shipping & Freight Forwarding Contractor

Siddhartha Logistics Co. Pvt. Ltd. 1 & 2, Sushil, 30, Tarun Bharat Society, Chakala, Andheri (E), Mumbai - 400 099 Tel. : +91-22-40894800, 28216406, 28312343/44 Fax : +91-22-28216407, 40894899

Mr. Milan Kanani Mobile : +91- 9930260151 Email : [email protected] Website : www.siddharthalogistics.com

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OFFICIAL TRAVEL PARTNER

Delta Travel Solutions Pvt. Ltd B-3/104 Green land Apt.J.B Nagar, Andheri-East, Mumbai-400 059 Tel : 022-28300517/13

Mr. Ravi Pandey Mobile : +91 9833568071 Email : [email protected]



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1. GENERAL GUIDELINES TO ALL THE EXHIBITORS

1.1 EXHIBITION DIRECTORY

Each exhibitor will have an entry in the Exhibition Directory giving his Company Name, Address, Stall No., Tel. / Fax No., Product(s) ranges. Please complete Form No. 5 (also available online form on www.ctwindia.com) and send it before 15th Dec 2015. Those exhibitors, who fail to send the form within the stipulated time, will be listed with whatever information about them is available with the organisers at that time. The organisers will not be responsible, in such cases, for incomplete or inaccurate data published about those exhibitors.

1.2 PROCEDURE FOR GETTING POSSESSION OF STALLS

a) Possession of Stalls will be given to those exhibitors who have made full payment only.

b) The Exhibitor must send a letter of authorisation on their company letterhead* requesting the organisers to give possession to their representative named in the letter to take possession of the stall. The authorization mustbe submitted to the siteofficeof theorganisers induplicatealongwith lettermentioningof fullpayment made.

c) An approval on Drawing / Designs of the Stall has to be necessarily obtained from the organisers 30 days in advance. (The above is required in case exhibitors use their own interior decorators other than the standard stall provided to them.)

1.3 DISMANTLING & REMOVAL OF EXHIBITS

Exhibitors are requested to dismantle their stalls only after 6pm on 23rd January 2016 and complete by 6am on 24th January 2016. Any delay will lead to penalty to exhibitor.

Exhibitorshavetonecessarilyobtain“ExitPasses”fromtheorganiser’sofficeforhasslefreeexitofdisplaymaterial.Thesamewillbeavailableon23rdJanuary2016after4pmattheorganiserOfficeagainstnildueof organiser and stand contractor.

1.4 FURNITURE HIRE AND STAND FITTING EXTRAS

On-SiteServicesareabletoofferalimitedrangeofqualityfurnitureandstandfittingextrasforhiretoexhibitors.

An illustration of furniture items with rate are shown with the furniture order form. Orders may be made using the relevant form and should be made in 10 days in advance to avoid disappointment.

Orders received after the due date will be subject to a 50% increase in rental rate. On site order will attract 45% surcharge, and also based on aviation of the ordered item.

1.5 GANGWAYS AND EMERGENCY EXITS

Itisimperativethatthevenueemergencyaccessgangwaysandfireescapesremainclearatalltimes.PlansshowingemergencyroutescanbeobtainedfromtheOrganisers’Office.

During the build-up and breakdown/dismantling periods of the exhibition the gangways can become extremely congested with packing cases, equipment and general waste in the interests of health & safety, we request all exhibitorsandcontractorstocooperatewithourfloormanagersandofficialshowcontractorstohelpmaintainthe emergency access points and gangways at all times.



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The gangways used in this venue are the minimum permissible by law. Under no circumstances will exhibits, stand dressings, tables & chairs etc. be allowed to encroach into gangways. Please keep your exhibits inside your stands at all times. Bridging is allowed between the two stalls.

1.6 BALLOONS

The use of helium balloons (Blimps) and toy balloons is not permitted.

Banners: no hanging banners of any sort are permitted from the ceiling of the hall.

1.7 VEHICLES (EXHIBITS & DISPLAYS)

If you wish to display vehicles on your stand, you must receive approval from the operations team, the vehicle details should be included within your stand drawings. The following criteria must be adhered to when display a vehicle in the halls.

The vehicle must be static and have its engine switched off for the duration of the exhibition

• The fuel tank must be drained

• The vehicle must have a lockable fuel cap

• The vehicle must have a drip tray placed under the engine

• The battery must be disconnected

• A 24hr contact name and number must be given to the Organisers

• The vehicle keys must be left with the Organisers in case removal is necessary

• The Organisers accept no responsibility for any vehicle that is damaged when being brought into or out ofthehalloronceinitsfinalposition

• Any damage caused to the venue as a result of vehicle movement will be charged back to the exhibitor as part of the dilapidation costs exhibitor must work closely with the Organisers when arranging to bring the vehicle into the exhibition, as it may be required to enter the halls before the stall construction starts due to the logistics of building the exhibition stand around the vehicle (organizer can deny entry of such exhibitswhichcancausedamagetothehallfloor)

1.8 OFFICIAL SITE HANDLING, CLEARING, FREIGHT FORWARDING & OCTROI AGENTS

• Complete handling of exhibition cargo Door to Stand.

• ATA Carnets / Bank Guarantee / Pre-sold.

• Pre & Post documentation / Shipping Guidelines.

• Customs clearance.

• Assistance for erecting machinery / exhibits on stall.

• Transport.

• On stall assistance for sale of exhibits during Exhibition, including issue of sale invoice and remittance of sale proceeds.



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• Warehousing & distribution.

• Arrangement of Insurance coverage for exhibits. (On request)

• Allied logistics services.

• Storage

Care should be taken to avoid excess stock, literature or packing cases/cartons to be stored around or behind yourstand,duetothematerialsbeingafirerisk.Ifyourequirestorageon-site,youshouldcontactwhohavestorage facilities available. If you need a place to store empty cartons, boxes, literature etc. Alternatively, you need to make the provision to build a store room into your stand itself.

• Lifting and Logistics

SiddharthaLogisticsCo.Pvt.Ltd.hasbeenappointedastheofficialliftingcontractorsforCleaningTechnologyWeek 2016 and will be the only companies authorised to perform lifting and fork lifting in the halls. If you requireliftingandforkliftingservices,pleasecontacttheofficialsofSiddharthaLogisticsCo.Pvt.Ltd.

PLEASE BE AWARE THAT NO PERSON OTHER THAN EMPLOYEES OF THE OFFICIAL LIFTING CONTRACTOR OR VENUE WILL BE PERMITTED TO OPERATE FORKLIFTS OR ACCESS EQUIPMENT AT CLEANING TECHNOLOGY WEEK 2016 FAILURE TO COMPLY WITH THIS RULE WILL RESULT IN REMOVAL FROM SITE. Kindly cooperate and comply

Exhibitors planning to transport their goods through an international courier are recommended to use the servicesoftheofficialfreightcontractorwhohasspecialfacilitiesinplacefortheevent.

1.9 SEATED AUDIENCES

Any presentation/demonstration likely to interest groups of 10 or more people must be located towards the centre of the stand and clearly shown on stand drawings, if it causes obstruction within the gangway and/or nuisance to any other exhibitor, we reserve the right to cancel the presentation/demonstration or restrict the frequency.

1.10 WATER SUPPLY

Shall be provided on prior information and comes at a cost. Please contact the organizer for details.

1.11 WASTE MANAGEMENT

All exhibitors and contractors must ensure that they do not discard sharp objects and must ensure that nails andscrewsarenotleftstickingoutofwastewoodthesemustberemovedorhammeredflat.Organisersarecommitted to ensuring that the exhibition is as environmentally responsible as possible. Please help us by keepingwastetoaminimum,recyclingwastewherepossibleandreportinganyincidenceofflytippingtotheOrganiser.

Allwastemustberemovedfromtheexhibitionhalls.Anyitemsofwasteorstandfittingleftinthehallsattheend of the show will be treated as waste and disposed of. Any removal costs will be charged to the exhibitor in question. Even though organizer has arranged an agency to clear the debris



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1.12 EXHIBITION TIMETABLE

Please refer Page 1, section 6 to know the timetable for the build-up and breakdown / dismantling schedule. The design of your stand must be such that it can be erected and dismantled within the published build up and breakdown/dismantling periods.

It is important keep the schedule to avoid being penalized by the Bombay Convention & Exhibition Centre. It is the responsibility of the exhibitor or their appointed contractor to ensure the stand is being built to thecorrectfloormarkings.PleasecheckwiththefloormanagersoftheOrganiser ifyouareinanydoubtregardingyourallottedfloorspace.

1.13 WORKING AT HEIGHT

Ground access to areas in the vicinity of any work at height must be controlled to prevent persons walking or working directly beneath the area in question. Ground workers in the vicinity must not work directly underneath and wear suitable head protection (e.g. hard hats)

Ladders must be footed or tied off and used in accordance with construction regulations.

The use of domestic ladders and steps is strictly forbidden

1.14 ORGANISERS’ RIGHT TO CHANGE STANDS AND FLOOR PLAN LAYOUT

In the interests of the exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would have to be at the expense of the exhibitor concerned.

TheexhibitionfloorplanissubjecttochangeatthediscretionoftheOrganisers.PleasecontacttheOrganiserstoobtainthelatestversionoftheexhibitionfloorplan.

1.15 VENUE AND LOCAL AUTHORITY REGULATIONS

All work must be carried out in compliance with the regulations of the venue as mentioned in the manual.

If an exhibitor causes to be erected a stand which does not conform fully and in all respects to the requirements of the Organiser, venue and Mumbai Municipality, the Organisers reserve the right to alter, demolish or reconstruct the stand at the exhibitor’s expense and to make it conform to the regulations and requirements.

1.16 INSURANCE REGULATIONS

The exhibitor is totally responsible for obtaining insurance protection for his exhibits, property and personnel against all risks as stated in the General Conditions. Equipment should be insured both in transit and on location at the exhibition for the entire period it is on the exhibition site.

Insurance cover should include:

• Personal injury

• Third party claims

• Expenses incurred and/or losses of any kind, including losses resulting from the abandonment or postponement of the exhibition. Medical expenses and baggage cover Value of the stand, including the fittings



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1.17 DISABILITY DISCRIMINATION

Where exhibitors have a platform in the stand a reasonable adjustment is to incorporate a ramp into the platform the stand. If this is not possible then a signed point should be created where disabled people can be served off the platform at ground level. Whatever the content of the stand it needs to be accessible to all. Please note the following when designing your stand:

• Ensure that your stand incorporates enough space for wheelchair access - 1.2 metres aisle width is deemedsufficientthoughonly750mmforaninternaldoorsuggestingthat750mmwouldbeenough.

• The gradient of any ramp should be no greater than 1:12.

• Serving counters should have a low access point no higher than 760mm or a lap tray should be provided for the convenience of disabled people.

1.18 FURNITURE HIRE & STAND FITTING EXTRAS

Arangeoffurnitureandstandfittingextrascanbehiredthroughtheofficialshellschemecontractor.Thefurniture products on offer can be viewed and ordered via the online manual. Orders received after the form deadlinewillbesubjecttoa25%surcharge.MiltonExhibitstheofficialvendorwillhaveanon-siteserviceoffice locatedwithin hall throughout build-up period and also during the show period should lastminutefurnitureordersandstandfittingextrasberequired.

However, please note that there will only be a limited stock available and all orders placed on site with be subjected to a 50% surcharge. Therefore, we encourage orders to be placed as early as possible via the online manual.

1.19 BANNERS: INSIDE THE VENUE HANGING BANNERS OR ANY SORT FROM THE ROOF / CEILING ARE NOT ALLOWED.

Also please note that banners within the stall area must not project on to the aisles or a neighbouring stand it must be hung within the perimeter of your stand.

Direct support and suspension of stand to the Hall roof structure is NOT permitted.

Allriggingmustbeanintegralpartofthestanddesignandshouldbeconfinedwithinthelimitsofyourstandarea. Please note that banners within the stall area must not project on to the aisles or a neighbouring stand and they must be within the perimeter of your stand.

1.20 MAINTENANCE OF EXHIBITS

Under no circumstances will maintenance work be permitted on stands during the exhibition open hours. However by taking prior request for the same needs to be given in writing to the organizers latest by 2pm on the same day.

1.21 BREAKDOWN OF STANDS AND EXHIBITS

ExhibitsorstandfittingsmustNOTberemovedordismantledbefore6pmon23rdJanuary2016.Exhibitorsare responsible for removing all materials from their shell scheme stand by 9pm on 23rd January 2016. Shell scheme stands will be dismantled from 11pm.

THE ORGANISERS WILL NOT BE HELD RESPONSIBLE FOR ANY ITEMS LEFT IN THE HALLS AT ANY TIME.



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1.22 DAMAGE TO THE VENUE

Damage caused to the fabric of the exhibition building by an exhibitor / contractor will be charged by the venue via organisers. Under no circumstances should an exhibitor / contractor attempt to repair any damages caused.

Itisstrictlyprohibitedtoaffixnails,tacks,screws,adhesives,paintorsimilaritemstothefloor,walls,ceiling,shell scheme structure and other parts of the premises.

• The following requirements should be strictly ensured during the set-up:

i) Electrical and other technical services behind / adjacent to your stand must be kept accessible.

ii) All display, exhibits, merchandise, fittings, etc. should be free-standing and self-supporting, to avoiddamage to the panels.

iii) No part of an exhibit should project out of the stall area, nor should anything be placed outside the stall area.

iv)Grouting,digginginfloorsorwallsisnotpermitted.

v) Any display on the panels directly should be with easily removable self-adhesive material or two-sided tapesorwithphotoclampsprovidedbytheOfficialContractor.

vi) Stall construction should not block the other exhibitors’ access area.

1.23 ADDITIONAL SERVICES (OPTIONAL)

Various services such as Hostesses, Furniture on Rentals, power requirement etc. are listed in form no 2. IncaseyouwishtoplaceyourorderforanyoftheoptionalservicestheFormsdulyfilled,mustbesent(asdirected on the forms) latest by the deadline mentioned in the form. Payment for additional service needs to be made in advance or payment needs to be made in cash at the venue at the designated counter. No additional service will be provided in the absence of payment. Organisers do not guarantee any supply of the above services if deadlines are not met. Online bookings for the same can be done. Payment gate way provided and can be paid by credit card, debit card.

1.24 AMENDMENTS TO REGULATIONS

The organisers reserve the right to issue amendments / additions to the rules & regulations if required.



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2. GUIDELINES FOR SHELL SCHEME / BUILT UP EXHIBITORS

2.1 POSSESSION OF STALL

Possession of Stall will be given to exhibitors for interior & setup of stalls as follows: By 12 pm on the 20th January 2016

2. 2 SHELL SCHEME / BUILT UP PACKAGE FURNITURE & FITTINGS ENTITLEMENT

COMPLIMENTARY FACILITIES PROVIDED IN BUILT-UP STALLSBuilt-up

Stall SizeInformation

TableFolding Chairs

Spotlights 100 W

Power Socket 5A

Waste Bin

4sqm 1 1 2 1 16sqm - 9sqm 1 2 3 1 1

12sqm - 18sqm 2 4 6 2 127 / 36 / 45sqm 3 / 4 / 5 6 / 8 / 10 9 / 12 / 15 3 / 4 / 5 3

OnlyShellScheme/Built-upstallcomeswithstandardfurniture,fittings,floorcarpetetc. Additional furniture comes at extra cost. Stalls will be constructed of Painted Modular System,

with white laminated panels and Carpeting.



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2. 3 FASCIA

The fascia sits at the top of your stand and will carry your Company Name and Stand Number; this will identify your company to the visitors. Please ensure that you complete and return the relevant form the company name you wish to appear, if the form is not received before the deadline the company name which appears on your contract will be used. Exhibitor’s name will be put on fascia with pre-cut vinyl lettering in CAPITALS only. No Logo will be allowed on the Fascia. Depending on the length of the Fascia, standard abbreviations will be used.

2.4 FOR BUILT UP STALL

• The following are strictly prohibited:a) Holes,Nails,Drawingpins,screwsonthePanels,furniture’s,carpetandfloor.b) Wallpaper / glue / stickfast / araldite on panels.c) Use of paint or other easily non-erasable material on the panels.d)Carryingoutanytypeofweldingworkusingnakedflames.e) Loud noise of music.

2.5 ADDITIONAL POWER REQUIREMENT / COMPRESSED AIR REQUIREMENT

Exhibitors requiring compressed air and or additional power, besides the 5 amp plug point connection provided in the booth, will have to inform organiser, mentioning the exact additional power load required for additional power to be consumed. Each such requirement will be individually charged extra and quoted according to the additional electrical power required / location of the stall in the layout / length of cables required etc. Please note that any such requirements should be informed to us on or before 5th Dec 2015 (Refer Form for power charges)



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3. GUIDELINES FOR SPACE ONLY/BARE SPACE EXHIBITORS

ALL THE BARE SPACE EXHIBITORS ARE REQUESTED TO BRING PRE-FABRICATED STALL FITTINGS.

3.1. POSSESSION OF STALL

Possession of Stall will be given to exhibitors for interior & setup of stalls as follows: By 6am on 19th January 2016.

3.2 GUIDELINES FOR STALL CONSTRUCTION & DISPLAY

• Stands with AREA ONLY must be carried out according to following regulations:

3.3 STAND SPACE AND EXHIBITORS’ RESPONSIBILITY

Spaceonlyexhibitorsareresponsiblefortheirownstanddesignandconstruction.Nostandfittingsorcarpetisprovided by organiser on space only sites. All space only stand designs must be approved by the Organisers before exhibitors will be allowed access to the site and permitted to commence build.

It is the responsibility of the exhibitor to examine the area and site allocated to them in order to avoid costly adjustments to stand structures. Where possible the Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicatedon theplansof theexhibition.Standfittingregulationscontainedwithin thissectionmustbeobserved when planning stand design and layout.

We are pleased to offer advice and guidance where required. Please feel free to contact the operations team with any enquiries.

Please note the Organisers have the right to reject any stand plan that they deem to be:

a) Structurally unsafe

b)Consideredtobetoocomplextobecompletedinthetimespecified

c)Doesnotconformtothespecificationslistedinthemanual

d) Likely to unreasonably affect nearby exhibitor’s sites in any way

No major structural changes will be permitted to the stand once approval has been given.

Structures attached to the halls roof structure for support are not permitted. Hanging of buntings /banners from the roof /ceiling of the exhibition hall are also not permitted.

3.4 ALL CONSTRUCTION WORKS ON THE BARE SPACE STALL SHOULD BE STOPPED BY 6PM ON 20TH JANUARY 2015 AND THE PASSAGE WILL BE CLEARED OF ALL THE DEBRIS FOR LAYING OF PASSAGE CARPET. IT IS THE RESPONSIBILITY OF THE EXHIBITORS TO INSTRUCT THEIR RESPECTIVE STALL CONTRACTORS, TO FOLLOW THE DEADLINE STRICTLY

3.5 ENCLOSED STANDS

The inclusion of large enclosed areas within a stand can only be permitted with the Organisers’ prior written permission, please also refer to sub section 1.5 ‘Walling in on Open Sides’.



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3.6 DIVIDING WALL

On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards by the exhibitor who has them erected. Such walls overlooking adjoiningstandsmustbefinishedinaneutralplaincolouronly.

• The minimum height for dividing walls is 2.5m.

• The maximum height for dividing walls of single-storey stands is 3m (10ft)

3.7 WALLING IN ON OPEN SIDES

Long runs of walling along open perimeters of stands are not permitted.

Just one third of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours if perimeter walling is more than 1m high, it must not occupy more than one-third of any one side. If long runs of walling are essential they must be recessed by 0.5m from the perimeter of the site and will be subject to written approval by the Organisers.

3.8 STAND PLAN SUBMISSION

Full dimensional drawings for all space only stands - showing all proposed constructional details and positions and dimensions of machinery exhibits - must be submitted and approved by the Organisers before any work can commence. A Method Statement and Risk Assessment are also required to be submitted in conjunction with the stand plans.

For space only stands detailed drawings (including all dimensions and elevations), Risk Assessment & Method Statement must be submitted to the operations team by using the Stand Design & Authorised Contractor form available via the online manual by the 15th December 2015. Failure to submit stand designs by this date may results in delays on-site. No stand build will be permitted to commence without the Organisers written approval.

3.9 RISK ASSESSMENT AND METHOD STATEMENT

All contractors/exhibitors are required to submit a full risk assessment for the design, construction and arrangement of their stand. If required please contact the Organisers for further information.

The risk assessment is to be submitted along with stand plans.

3.10 ELECTRICAL INSTALLATIONS

Mains supply to space only sites is not included and must be ordered 10 days in advance from On-site Services prior to the exhibition.

Mains supply to space only sites is not included within the space rental charge. The official contractorappointed by the Organisers are the only individuals permitted to carry out electrical installations, please refertotheofficialcontractorlistfortheirdetails.Ordersmustbeplacedviatherelevantform.

Please note that your order will not be processed until payment is received. All the payments to be made in advance to the organiser.



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When completing the Electrical Order Form the location of the items should be clearly marked on the grid plan, if you haven’t submitted a grid plan your electrics will be placed at the discretion of the electricians, if you require these to be moved you will be charged.

Please note due to a limited supply available in the hall we highly recommend that you book your electrics by the deadline in order to avoid disappointment. We cannot guarantee to meet your exact requirements on orders issued after this date.

Orders received after the dead line or placed on-site will be subject to a 50% surcharge.

Exhibitors installing their own power connections to their displays for general lighting and power sockets must ensure that:

• The main cable is connected to a suitable type distribution box

• The main switch should be an MCB

• All wire joints are in connectors and concealed in junction boxes. No twisted wire joints are permitted

• All wires in exposed areas are protected in PVC trunking. Running wires under the carpet needs to have proper protection to avoid any un-towards incidence. Wires running across open areas is not permitted.

If the power supply ordered is to be connected to machines and equipment exhibitors must ensure that:

• A suitable type of isolator or MCB is provided between the main cable and the cable from the machine / equipment

• If the machine / equipment has its own isolator, then the main cable can be directly connected to it Exhibitors installing their own power connections to their displays must also ensure such installations conformtotheIndianstandardsandwillbesubjecttoinspectionandapprovalbytheofficialelectricalcontractor before connections to the mains supply.

The Organisers reserve the right to disconnect any installation that, in their opinion, is dangerous or likely to cause annoyance to visitors or other exhibitors.

The standard supplies of electrical current available in the exhibition halls are:

Single phase 220 volts 50Hz /Three phase 415 volts 50Hz

The provision of a single phase mains supply terminal by suitable switch gear is included only in the shell scheme contract.

Three phase supplies and 24 hour connection will be an extra charge and can be ordered on the relevant form through the online manual.

Prices forfittingwill coverpowerconsumption, installation,maintenanceand removalat thecloseof theexhibition.

General lighting is provided in the halls but is not powerful enough to provide adequate stand illumination. Exhibitorsareadvisedthatspecificilluminationoftheirstandsisconsideredessentialtoachieveaneffectivedisplay. Lighting is available and can be ordered online.

Please note that electrics to stands are switched off 30 minutes after the exhibition, please contact the Organisers to arrange 24 hour power, should you need it. Cost for the same need to be paid by the exhibitor by cash to the contractor.



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3.11 COMPRESSED AIRExhibitors may not have generators or compressed air units on their stands. These need to be ordered throughdesignatedofficialvendor.Andcostforthesameneedtobepaidtothecontractor.Pleasenotedueto the limited supply available in the hall we highly recommend that you book your compressed air by the deadline in order to avoid disappointment. We cannot guarantee to meet your exact requirements on orders issued after this date. Cost on request.

3.12 COLUMNS If you have a column on your stand and wish to clad it you must ensure the cladding is self-supporting and that access is available to any services on the column. We highly recommend that you conduct a site visit priortofinalisationofyourdesigns.

3.13 FABRICS USED IN DISPLAYSTextile fabrics used for interior display purposes on the stand must be FIRE RETARDANT or purchased alreadytreatedbyuseofapprovedchemicals.Certainfabricsneednotbefireproofed,i.e.,wool,twillorfelt.Textilefabricsusedforinteriordecorativepurposeswithinstandsmustbefixedtautandorintightpleats(notdraped)toasolidbackingandsecured3inchesabovefloorlevelandnottouchinganylightfittings.Cellulosepaintsareflammableandmustnotbeusedforstanddressing.Waterbasedpaintsmustbeused.

3.14 PLASTICS / STAND DRESSINGLexanandMacralonareacceptable.PERSPEXMUSTNOTBEUSED.Artificialplantsandflowerswhicharecombustible and give off toxic fumes must not be used for stand dressing. Plastic security night sheets are also not permitted.

3.15 LPG - LIQUEFIED PETROLEUM GASES (PROPANE, BUTANE, ETC)Allflammablegasincludingcompressedgas&LPGisprohibitedonthepremisesatall.

3.16 FLOORINGSpace only sites are not carpeted by the Organiser - exhibitors must provide their own floor covering.Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways. NothingmaybestructurallyattachedtotheflooroftheExhibitionpremises.Carpetmayonlybefixedtothevenuefloorwithapprovedcarpettape.

3.17 HEIGHT LIMITTheoverallheightofstandfittingforsingle-storeystandsincludingcladdingofcolumnsis12feetfromthefloorlevel.Perimeterwallofthestallhavingmorethan2.5mtr(8feet)inheightisnotallowed.Perimeterwallhaving height not more than 2.5 mtr (8 feet) but less than 3 mtr (10 feet) needs to be at least 0.5 meter with-in stall area from the perimeter.

Stalls in the mezzanine area should limit the height to a maximum height of 10ft .

3.18 STAND NUMBERA stand number must be displayed on every open side of the stand.



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3.19 SIGNAGESignage and graphics are not permitted to overlook other stands where there is a dividing wall or to overhang inthegangways.Noflashinglightswillbepermittedinthestallasthese,whichmay,inouropinion,canbecausing a nuisance to other exhibitor.

3.20 EARLY/LATE WORKINGIf you have appointed a stand contractor to build your open space stand, you must be assured that the design ofthestandissuchthatitcanbebuiltwithinthespecifiedtimesasstatedinthismanual.Earlyorlateworkingoutside the hours of the build-up and breakdown timetable will not be permitted. All work related to stand to be completed by 6pm and the gangways should be cleared.

Please inform the Organisers if you believe you will have any issues keeping to the exhibition build/breakdown schedule.

3.21 MAINTENANCEUnder no circumstances will maintenance work be permitted on stands during the exhibition open hours.

If at any time during the exhibition open days you need to carry out maintenance work on your stand after the exhibition has closed please apply to the Organisers by 2pm on the same day for authorisation. Charges for the same needs to be paid the organizer.

3.22 WORK EQUIPMENT AND TOOLSExhibitorsandcontractorshaveadutytoensurethatalltoolsarefitforpurposeandsafetouse.Alldangerousmoving parts such as circular saws must be guarded with controls to prevent unauthorised use.

The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Those using mains powered tools must ensure that cables are not trailed across aisles.

3.23 DAMAGE TO THE VENUEDamage caused to the fabric of the exhibition building by an exhibitor / exhibitor’s contractor will be charged by the venue via organisers. Under no circumstances should an exhibitor / contractor attempt to repair any damages caused.

Itisstrictlyprohibitedtoaffixnails,tacks,screws,adhesives,paintorsimilaritemstothefloor,walls,ceiling,shell scheme structure and other parts of the premises.

• The following requirements should be strictly ensured during the set-up:

i) Electrical and other technical services behind / adjacent to your stand must be kept accessible.

ii) All display, exhibits, merchandise, fittings, etc. should be free-standing and self-supporting, to avoiddamage to the panels.

iii) No part of an exhibit should project out of the stall area, nor should anything be placed outside the stall area.

iv)Grouting,digginginfloorsorwallsisnotpermitted.

v) Any display on the panels directly should be with easily removable self-adhesive material or two-sided tapesorwithphotoclampsprovidedbytheOfficialContractor.

vi) Stall construction should not block the other exhibitors’ access area.



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4. RULES & REGULATIONS

4.1. FIRE REGULATIONS & PRECAUTIONS

In the common interest, of the exhibition co-operation of exhibitors is solicited to prevent fire.All aisles,common areas, must be kept free of obstacles. Exhibitors who, because of the nature of their exhibits, requirespecialkindoffireextinguishers,mustmakearrangementsattheirowncost,fortheprovisionofsuchequipment’s.Allelectricalwirings,fittingsetc.willbedonestrictlyaspertheorganiser’sauthorisedelectricalcontractors only. Prior written permission must be obtained for using electrical appliances / gadgets etc. Storage/useofinflammableitemsarestrictlyprohibited.Exhibitorsarerequestedtorefrainfromsmokingwithintheexhibitionpremises.Anypersonseeinganoutbreakoffire,(ifany)mustraiseanimmediatealarmand make all efforts to extinguish the same with extinguishers provided by the organiser at the common area andinformtheauthoritiesofthesame.Alsoparticipantsmustmakeeffortstoremoveinflammableitemsfromthe vicinity.

4.2 LIABILITIES & INSURANCE

The Organisers does not insure the personnel and property of exhibitor’s goods whether in transit or within, and / or outside the trade show premises. Exhibitors are advised to insure their personal merchandise, equipment,furniture,fittingsetc.adequately,attheirowncost.

4.3 FORCE MAJEURE

The Exhibition may be postponed, shortened or extended due to reasons whatsoever outside the control of the Organisers. The Organisers shall not be responsible for any loss sustained by the Exhibitors, directly or indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any relevant authorities.

4.4 OFFICIAL SITE HANDLING, CLEARING, FREIGHT FORWARDING & OCTROI AGENTS

• Complete handling of exhibition cargo Door to Stand.

• ATA Carnets / Bank Guarantee / Pre-sold.

• Pre & Post documentation / Shipping Guidelines.

• Customs clearance.

• Transport.

• Assistance for erecting machinery / exhibits on stall.

• On stall assistance for sale of exhibits during Exhibition, including issue of sale invoice and remittance of sale proceeds.

• Warehousing & distribution.

• Arrangement of Insurance coverage for exhibits.

• Allied logistics services.



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5. SITE OPERATION SERVICES

5.1 OBSERVING OF RULES & REGULATIONS

All Exhibitors and all their personnel must observe the Rules & Regulations stated in this Exhibitor’s Manual and in the exhibition Participation Agreement, while working or present in the Exhibition halls.

5.2 PROMOTION RULES

a)Nocards,advertisementsorprintedmatterorpersonsorfirmswhoarenotbonafideof theExhibitorwill be permitted for distribution. Exhibitors will not be permitted to distribute any sort of publications from their stalls, even if they have advertised in the same. Any such unauthorized distribution will attract forfeiture of the said publication material / literature and severe penalty levied as deemed appropriate by the Organisers.

b) Exhibitors may distribute printed promotional materials, from within their own stand. However, no such distribution / promotion should be done from outside the stand area or from any other common areas within or near the Tradeshow premises.

c) No banners, posters etc. will be allowed to put up anywhere within the Exhibition venue/ Centre .

d) Exhibitors may also note that putting up of hoarding, banners, posters etc. on roads and other common areas, without the permission of the Mumbai Municipal Corporation is an offence and attracts penalty.

5.3 SAFETY AND BEHAVIOUR

No person present inside the Exhibition hall is expected to behave or act in a manner that may cause any harm,injuryordamagetootherpersonsorexhibits,nortoexhibitionhallpropertyorfixtures.

5.4 SECURITY - LOSS THEFT

While the Organisers will maintain security surveillance at all times throughout the exhibition, the organisers cannot be held responsible for any theft / damage / loss of the exhibits or any other property of the exhibitor. Exhibitorsareremindedthatgoodswillbevulnerable immediatelyafter theshowclosesonthefinalday.Please be sure to see that your stall(s) are not left unattended at this time. Particular care should be taken of small portable items, tools and instruments, including telephones. Exhibitors are responsible for the organisers property made available to them within the stall(s).

5.5 ADMISSION

Entry of Exhibition is Free. The Exhibition will be open to the Trade Visitors only by invitation or spot registration. Admission is only for Adults over the age of 18 years.

5.6 CAFETERIA

Cafeteria is located nearby/within the venue. A variety of snacks and beverages will be available.



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6. DO’S AND DON’TS DURING THE SHOW

• During the set up and dismantling stage of the booked period, the exhibitors are not allowed to make connectiontothepowernetworkinfloorportsandinwallsthemselves.

• During the setup, use of cutting/drilling machines, welding, wood/plaster polishing and any other dust inducing works are to be avoided.

• Firehydrants/fireexitshouldremainuncoveredandaccessibleduringtheshow.Accesscan’tbeblockedtopowerswitchingstations,hydrants,handfire-fightingequipment,firealarmpushbuttons,electricpowerswitches etc.

• No exhibitor is allowed to install halogen or extra lights or power sockets without permission of the organizer as it may result into short circuit/tripping of MCB

• Theexhibitorsarenotallowedtoattachanyelementsofstanddecorations,advertisements,flags,etc.tothe pavilion construction (ceiling, walls, railings, columns, etc)

• Smoking shall not be permitted inside the hall/hangers.

• Exhibitors cannot dispose off waste materials hazardous to health and the environment (including oils, emulsions, acids, fats, varnishes, etc) together with other waste or via the drains.

• Use of tobacco products and spitting betel juices inside the hall is strictly prohibited.

• Keepyouridentificationcardreadilyavailabletobeshownasandwhenrequiredbysecurityofficialsatthe venue.

Note:-Kindlyfillintherequiredformsandsenditbacktousbyemailto: [email protected]

or by courier addressed to: Ms Shubha

Virtual Info Systems Pvt Ltd 231, Mastermind 1, Royal Palms, Mayur Nagar, Aarey Milk Colony,

Goregaon (E), Mumbai - 400 065, INDIA. Tel.: +91-22-6120 4111 Fax: +91-22-2879 4739

EXHIBITOR CHECKLIST

1 Fascia Name 5th Jan-16

2 Exhibitor Badges 10th Jan-16

3 Exhibitors Directory (Free Listing) 15th Dec-15

4 Additional Furniture Order Form 20th Dec-15

5 Power Requirement 5th Jan-16

6 Hostess Requirement 20th Dec-15

www ... · corporate office: 231, mastermind 1, royal palms, mayur nagar, aarey milk colony,...

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