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Vendor Balance Analysis

Payables Distribution Report

Payables History Report

Check Batch Report

Check Printing

1099-Misc. Printing

Other Reports and FormsVendor Reference ListVendor Mailing Label PrintingFastFind

• Save any report to disk and view it later in the Report Warehouse.• Export any Genesis Advantage report to a Microsoft Excel spreadsheet.• Copy and paste any section of a Genesis Advantage Report into other

applications like Microsoft Excel or Microsoft Word.• Jump to report sections (without scrolling) for quick access!• Hide or resize columns to customize a report.• Highlight and print selected information from a single report page.• Select a part of a report and resort just that part of the report. Highlight a range

of numbers and get instant totals! • Use PowerSort to change the order in which information appears on a report

page and produce the exact report you need!• Reports auto-scale to fit your screen resolution so you can see more information

without having to scroll.

Pull Down Page ListEach report is divided into sections for quick and easy access. Jump to any section with a single click.

A unique combination of reporting options are available on every Genesis Advantage Report.

Genesis gives you the flexibility and control to easily get the information you need when making key decisions.

PowerSortSort a report by up to three columns. Example: Sort an open invoice list by age and amount to view your most pressing invoices.

Export to ExcelClick here to export the report into a Microsoft Excel spreadsheet for easy customization.

Report WarehouseClick here to save this report so you can view it again later.

Quick PrintClick here to print just the report section currently displayed on your screen.

PowerfulPowerfulPowerful

FlexibleFlexibleFlexible

Vendor Balance AnalysisDescription This is a listing of the amounts you owe to various vendors. The vendors are presented in alphabetical order.

Features Lists every bill for each manufacturer with complete information:Invoice DateDue DatePay Date (the date you intend to pay the bill)G/L Account ClassificationInvoice NumberAmount DueDiscount Amounts (when applicable)

Lists amount paid month-to-date and year-to-date for each vendor.

Discounts in danger of being missed are highlighted.

Past due amounts are highlighted for quick action.

A Cash Flow Summary details your upcoming cash requirements.

Amounts to be paid on each day are summarized.

Summary by expense type for amounts owed.

You can optionally list just the bills scheduled for payment on any date you specify.

View on-screen, or print on your printer.

Benefits A great reference tool for research and reference work.

You will know your upcoming cash needs at a glance.

Use the G/L summary to pinpoint unjustified expenditures before the checks are written.

Makes sure you are taking full advantage of any manufacturer's discounts.

General Ledger Account Number and optional sub-account for store locations.

Total amount past due and total of all amounts owed to the vendor.

Amounts scheduled for payment on specific dates.

Detail of amounts owed by store location (optional). Great for multi-location companies.

A convenient summary of your outstanding bills.

Payables Distribution Report

Description A detailed and chronological history of invoices set up for payment. The invoice amounts on this report are grouped under each appropriate account number.

Features Complete detail of the entries posted to each G/L account number.

Each entry includes the following information:Vendor the invoice is from.Date the invoice was posted.Account number and dollar amount.

Review distribution history for any range of dates at any time.

Sub-totals for each account number.

Benefits A great audit trail for tracking A/P activity during an accounting period.

An easy way to determine why and how expenses appear in different accounting periods.

Total $ amount set up for payment during your selected reporting period.

General Ledger Account Number

General Ledger Account Description

Summary of amounts set up for payment during the reporting period.

Amount of each invoice set up for payment during your selected reporting period.

Payables History Report

Description A complete history of every bill processed in the Accounts Payable system.

Features You will know exactly what occurs with each invoice:The date it was entered into the system.The date when the invoice was paid.Any changes made to the bill after it was entered.

Select any range of dates for information on the history report.

Select a single General Ledger account number for the report to view all entries affecting that account.

View information on-screen, or print on your printer.

Benefits Easily trace the history of any bill. This makes solving disputes with vendors a snap. Payment dates and check numbers are included on the report.

Use the account number selection option to trace the history of a General Ledger account. A great editing tool.

A great audit trail for any kind of research work in payables.

Invoice Amount or Amount Paid

VendorName

Action Taken(Invoice Entered or Paid)

Date of Action

General Ledger Account Number

Invoice Number and Check Number for Paid Invoices

Summary of amounts entered and paid to each vendor during the reporting period.

Use our “Quick-Check” feature to generate checks on the fly without having to set up an invoice for payment. Great for times when a delivery man needs a check on the spot!

Check Batch Report

Description A listing of A/P checks that are ready for printing. This list is typically presented to a manager for approval prior to printing the checks.

Features Lists each check that has been created and is ready for printing.

Checks on the report can easily be voided and the invoices returned to open status should you decide not to print a check.

Provides total dollar amount of checks to be printed.

Summarizes amounts to be paid by General Ledger account number.

Any check on the report can easily be returned to open invoice status.

Benefits Helps insure that only the bills you want paid are actually paid.

Great for the real world where the person creating checks is not the person signing the checks!

InvoieNumber

Purchase amount and total paid to date.

Purchase Date

Amount Due

Summary of amounts being paid by type of expense (General Ledger account).

Original Invoice Date Invoice Number

General Ledger account number for the amount being paid.

Total amount for this check.

Total amount of all checks in the batch.

Forms Printing Reports

Genesis prints your double voucher A/P checks neatly and accurately every time. The checks are printed in just seconds with complete detail on the stubs including invoice dates, numbers, and amounts for each invoice included on the check. The checks are also formatted to fit neatly into standard windowed envelopes. You can print checks onlaser printers, ink jet printers, or dot matrix printers.

Need to create 1099 statements for independent contractors?

Genesis Advantage takes the drudgery out of this time consuming task. 1099-Misc. statements can be generated for any company or individual with just a couple of mouse clicks!

Printing Printing ChecksChecks

Printing Printing 1099 Forms1099 Forms

Genesis makes it easy to print payables checks and 1099 forms!

Checks and 1099 Forms

Standard A/P Check FormStandard A/P Check Form Standard 1099 FormStandard 1099 Form

Genesis prints on affordable and easy to find Quickbooks

style checks!

Miscellaneous ReportsA variety of miscellaneous reporting options are available in the Accounts Payable module:

Vendor List A list of your vendors with all contact information for each vendor. Total amounts paid month-to-date and year-to-date are included on the report. You can also include factor information when applicable.

Vendor Mailing Labels Print standard mailing labels for your vendors. Great for a variety of situations including non-windowed envelopes, or basic correspondence with a vendor.

Fast Find On-Screen Lookup Instantly retrieve the history for any invoice, account number, or dollar amount and then view or print the results. You can even export the results to an Excel spreadsheet for custom analysis!

• Find all transactions for a particular invoice (entered, changed, paid, etc.)• Search for all entries affecting your inventory account balance.• Find every entry for a specific dollar amount.

The Report Warehouse Save any report and then view or print that report at a later date. A terrific research tool!

The Report Warehouse

Miscellaneous ReportsVendor Listing

Fast Find

Genesis produces vendor labels on any Windows

compatible laser, ink jet, orlabel printer.