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Management and Technical Procedure in

Apparel Industry

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INTRODUCTION


1. INTRODUCTION 1.1. Objectives1.1.1. To know about marketing approach in garments industry.1.1.2. To know about merchandising department of NORTHERN TOSRIFA INDUSTRY LTD.1.1.3. To know about production department of NORTHERN TOSRIFA INDUSTRY LTD.1.1.4. To know about compliance department of NORTHERN TOSRIFA INDUSTRY LTD.1.1.5. To know about all departments of garments industry.1.1.6. To know about the management and technical process of apparel industry.1.1.7. Knowledge gather about RMG sector related other organization1.1.8. Comparison between class room learning and practical learning.1.1.9. To point out all kinds of achieving system for all kinds of information and required matters.1.1.10. To find out how much problem are related with "merchandising and production system in garments industry".1.1.11. To develop garments sector.1.1.12. To more export & less import.1.1.13. To established organization and management also.1.1.14. To do a merchandising practice in the factory.

1.2. Methodology1.2.1. To collect the data.1.2.2. To prepare all documentation.1.2.3. Different organization1.2.4. Discussion1.2.5. Internet1.2.6. Class lecture


1.2.7. Class sheets1.2.8. Library1.2.9. Magazine1.2.10. Annual report

1.3. Scope1.3.1. Factory1.3.2. Buying House1.3.3. Library work1.3.4. Discussion1.3.5. Class lecture

1.4. Limitations1.4.1. Huge area of garments industry in work field, so there has much limitation.1.4.2. They have some privacy which is their business ethics.1.4.3. Far distance garments industry.1.4.4. Time limitation.1.4.5. Merchandiser doesn't have enough time to give the information elaborately.1.4.6. Short time visit in different organization.


CORPORATE OFFICE


2. CORPORATE OFFICE 2.1. Company ProfileNORTHERN TOSRIFA INDUSTRY LTD.COMPANY PROFILECOMPANY NAME NORTHERN TOSRIFA INDUSTRY LTD.CORPORATE OFFICEADDRESSFINANCE OFFICEHolding No 4/2 A, Plot - 49 & 57 135 Gopalpur, Munnu Nagar, Tongi, Gazipur, Bangladesh.Phone:88029817461-63 FAX: 880 2 9817743 Email: [email protected]#91,4th & 5th Floor, Suhrawardy Avenue, Block# K Baridhara, Dhaka-1212, BangladeshPhone: 880 2 9882516-7, 880 2 9882607 FAX: 880 2 9882610 Email: [email protected]


mailto:[email protected]

We are in a mission to:• EXCEED our customer's expectations delivering right products in right time with excel quality and customer service.• EMPOWER our Human Resource turning them into our Best Asset.• CONTRIBUTE to the enhancement of our Society and Environment.• MAXIMIZE Shareholder's Value.

Vision:We are focused to be the most preferred NAME to our stakeholders - customers, employees, suppliers, society and shareholders

Profile:Northern Corporation LtdThe group's journey begins with Northern Corporation Limited, a composite knit apparel items manufacturing unit. From a very humble beginning, Northern Corporation Ltd now employs more than 1800 people and has annual turnover of more than 2million US dollars. Situated just minutes away from Dhaka International Airport, NCL is well equipped to produce 12 tons of finished fabric per day and has a sewing capacity of 4 million minutes per month. As a sign of NCL's continuing success the company has several international certificates including ISO 9001:2000, OEKOTEX 100 and Organic Exchange.

Fashion Asia LtdTo keep up with increasing demand of the buyers for quality and efficient garment manufacturing facility, Fashion Asia Ltd was created hi year 2000. The company since its emergence has been highly successful in producing t-shirts, polo shirts, tank tops, dresses, leggings and sportswear for different buyers in Europe. Their dedicated team of 600 employees have pushed the annual turnover to USD $9 million which is a remarkable achievement. Short lead time and efficient lean manufacturing is what drives Fashion Asia forward and that is why it has become such a great one stop shop for its buyers.

Tosrifa Industries LtdWith hard earned experiences from Northern Corp. and Fashion Asia, Tosrifa Industries Limited was formed in 2002. Situated on 4 acre parcel of land TIL is the flag ship of the group. The company has all the latest technology and is focused to produce best quality knit apparel items. Along with the usual ISO 9001:2008 and OEKOTEX 100 standard certificate, TIL is well on its way to receiving the ISO 14000: Environmental Management Certificate. The factory operates with 1600 hard working employees producing 10 tons of grey fabric per day and 3.3 million sewing production minute per month and annual turnover of USD 12 million


Printers And Printers LtdWith the production capacity of the group increasing over the years, Printer and Printers Limited was established to meet the growing demand for printing and embroidery.From transfer prints to sublimation, Printers and Printers can provide the buyers with a complete printing and embroidery solution. The company is able to print and embroider 25000 and 2000 pieces per day respectively.

Enviro PacThis poly, carton andaccessories factory has beenset up for strengthening thebackward linkage capacityof Northern Tosrifa Group.The group has plans tobe completely verticallyintegrated and EnviroPac Ltd was establishedwith this mission in mind.Enviro Pac not only catersto the needs within thegroup but also suppliesaccessories to differentother well established garment factories. Capableof producing 66 tons ofpoly bags per month thiscompany is focused toproduce all major types ofgarment accessories.

Hung Tak Northern Garments LtdNorthern Tosrifa Ltd understands the need to continuously expand its business horizon. With that in mind Hung Tak Northern Garments Ltd, a joint venture company between Northern Corporation Ltd and Hung Tak Garment Ltd of Hong Kong, was established. This gave Northern the opportunity to enter into the ever growing woven garments manufacturing market. Hung Tak's vast knowledge in shirt manufacturing in China and Vietnam together with NCL's local knowledge and experience gives this company a unique competitive advantage. With a production capacity of 5000 shirts per day, this factory is geared towards high quality premium shirt buyers from around the world.

Achievement of Northern Tosrifa Group:Today's apparel giant Northern Tosrifa Group started off as Northern Corporation Limited with modest knit apparel items manufacturing unit in 1987. Now the group consists of knitting, dyeing, fabric finishing and several garment manufacturing units ensuring complete solution to the buyers. All these factories are 100% export oriented having high concentration hi European market with its knit apparel items. The group is a member of all the industry associations - BGMEA, BTMA and BKMEA

Capabilities:Value for Our Customers:Giving the highest priority to the customers and to provide them with one stop service has been Northern Tosrifa Group's ultimate goal. Driven with the Mantra DELIVERING SATISFACTION, the group has grown from modest knit apparel items manufacturing unit to a hub of 100% export oriented companies over the last 24 years.


Our business strategy is focused on our customer needs and expectations and thus giving us a strong customer portfolio.We operate world-class factories to provide excellent manufacturing capability to achieve the requirement of our customers. We have extended vertical capabilities which include the production of knit fabrics, garment dyeing, printing and as well as packaging. Recently we have ventured into woven garments market with a joint venture company- Hung Tak Northern Garments Ltd. Our year of experience and technical knowhow gives us a unique advantage hi the understanding and exceeding customer expectations.

Technology:Technology is for maximizing product quality and reducing production costs. It plays an important role in manufacturing process, quality assurance and decision-making. Northern Tosrifa Group believes that investing in and embracing new technology will move the company forward in the years to come.The nature of the industry demands us to always keep pace with the continuous technological advancements. Northern Tosrifa Group is in the forefront, keeping all its units updated with the latest technology - resulting into efficiency and quality in production.Spectrophotometer - Data color and Dyeing machines from Ahiba & Methis.

Research and DevelopmentOur R&D team comprise of foreign and local Industrial and Textile Engineers. They are always innovating new process and mechanism to achieve the better solutions for higher productivity.We also use CAD, CAS and CAM system in the factories reduces wastage and makes fabric cutting more efficient & precise.

Central Work Study (CWS)• Provides recommendations on product design• Conducts process engineering to improve productivity

In-house laboratories• Ensure our production process and products are at of the best quality• Perform the Physical test for fabric (color fastness, pilling, rubbing fastness, GSM, bursting strength, dimensional stability and abrasion test).• Prepare color to match the swatch provided by the customers with high end color mixing technology

Value-added processes (VAP)• Includes printing, embroidery and packaging capabilities


Technological AdvancementOur mission for managing and implementing an efficient production process is aided by the advanced technology which includes:• ERP solution, which we use to process orders from customers, to do complete production planning and scheduling that enables us to effectively monitor the progress of the whole production process• Scan & Pack, which is connected to the customers' web portal, through which we provides them with the details of the goods that have been inspected and are on the process of shipping, so that our customers know that the inspected and the shipped good are the same.• RFID, to monitor the performance and efficiency of the factory as well as individual worker. We are developing a RFID inventory management system.Our IT investments are not only to have efficient production process but also aimed at moving towards a paperless organization for a greener tomorrow.

Sustainability GOING GREEN:Northern Tosrifa Group is a human company and takes every possible step with the environment in mind. As a sign of our continuing commitment to towards the environment the following measures are taken: Optimization of water usage by deploying highly efficient Effluent Water Treatment plant. Minimization of carbon foot prints by using CFL and LED energy efficient lights and production of renewable energy with solar panels. Reduction in energy wastage and making production eco-friendly by running all machines with Servo Motors. Together with Lidl (Germany), a comprehensive carbon emission analysis was made for all the processes - from growing of cotton to manufacturing, transportation and sale of finished garment. This is an essential tool to reduce carbon emission. Full Compliance with REACH regulation protecting environment and people from risks of chemicals necessary for production and partnered with GIZ of Germany to obtain ISO 14001:2004 Environmental Management System certification.

People: Human CapitalThe power of the Group lies within its PEOPLE - accordingly it is committed to be an 'equal opportunity employer' offering best working environment for all of its 4500+ employees. Employees are enjoying WPPF (Workers Profit Participation Fund) for last 15 years along with regular bonuses for target achievement, festival, and attendance. They also enjoy earn leave encashment facility. 360-degree evaluation technique is in practice ensuring transparency and proper recognition leading to a more motivated workforce. Trainings with foreign and local experts are taking places in our own training center equipped with latest technology for both fresh and skilled workers. As per its policy, the Group is fully compliant with all local government labor laws, regulations set by ILO, BGMEA and valued buyers.


Quality;STITCHING A legacy of 24 yearsQUALITY is the critical success factor for Northern Tosrifa Group. Accordingly all concerns are equipped with latest machineries from knitting to sewing and finishing. All Workers are excellence oriented, meeting each and every stringent quality standard set by the buyers. 5S (seiri, seiton, seiso, seiketsu and shitsuke) Technique is used for work layout. Production lines are designed in both Modular and Linear layout, enabling us to handle bulk orders or smaller more critical styles with equal efficiency and superior quality. In all stages of production, from knitting yarn to final garments, 4'Points Product Quality Control and 7'Points Traffic Light Systems are followed. AQL (Acceptance Quality Limit) Standards, Major 1.50 and Minor 4.00 are in regular practice for the final Inspection.

FINAL PRODUCTPRODUCTION CAPACITYL/C LEAD TIMEL/C TERMSFLOOR AREACUTTING SEWINGPRESSING & FINISHINGPACKINGWAREHOUSEOFFICE & OTHERS

Readymade Garments 600,000 pcs (Per Month) 110-120 days. FOB.14,00014,00015,0009,0005,50010.000

TOTAL 67,500 SQ. FT.NUMBER OF BUILDING NUMBER OF FLOOR TOTAL PRODUCTION AREA WAREHOUSE

123017,90.000 SQ. FT.250.000 SQ. FT.


NUMBER OF STAIRCASE

NUMBER OF EMPLOYEE

ELECTRICITY

GAS (Connected Load) WATER REQUIREMENTEFFLUENT TREATMENT (ETP) CAPACITY

IBUISNESS REGis. NO.ESTABLISHED SINCE ANNUAL TURNOVER' 11 FABRIC HANDINGMAJOR PRODUCTMAJOR CUSTOMER

Batch Building 4-8 Stair Cases.About 15000 Persons.i) Connected Load : 4000KWii) Produced by own generator: 6500 KW4700 KW 50000 Liter IT2400 cubic meter (per day)C-5124(286)1987.USD 14.3 MILLIONFrom light 190T taffeta to 14.50Oz. denim/wool/fleece fabricsWe specialize in all kind of woven products forMen's, Women's, Boy's, Girl's, and Kid's.Spring and Fall JKT, Winter Coat, Shirt, Shorts, Trousers, Skirt, Shortall, Overall, Dress Down JKT & Vest IN U.S.A:SEARS, AMERICAN EAGLE OUTFITTERS, PERRY ELLIS, KOHL'S, WRANGLER, MOUNTAIN GEAR, SEAN JOHN & OTHERS IN CANADA:SEARS, LONDON FOG, PACIFIC TRAIL'S, MARK'S WORK WEARHOUSE, HUDSON'S BAY COMPANY, AMERICAN EAGLE OUT FITTERS & JACCOB. INE.U: 11


MACHINE LIST:H & M, ESPRIT, RIPCURL, CELIO, UNITED COLOR'S OF BENETTON, C&A, CHARLES VOGELE, ZARA, TOM TAILOR, MEXX, THE STADIUM, GEORGE CLOTH.TYPE OF MACHINE QUANTITY (SETS)SINGLE NEEDLE 374DOUBLE NEEDLE 92OVERLOOK 78KANSAI 30BAR TACK 30BUTTON STITCH 30BUTTON HOLE 25EYELET BUTTON HOLE 20SNAP BUTTON 35BLIND STITCH 8FEED OF THE ARM 25CUTTING MACHINE 20HEAT CUTTER 5FUSING MACHINE 2WAIST BELT SETTING 4SPECIALIZED MACHINE:NEEDLE DETECTOR (TUNNEL) 5CAD MACHINE 4PLOTTER 2DIGITIZER 2VELCRO CUTTER 2SEAM SEALING 12


ZIG-ZUG 12FABRIC INSPECTION MACHINE 2THREAD SUCKING MACHINE 5STEAM BOILER 2STEAM IRON 60ELASTIC ATTACHING 2LABEL JOINT 6LIGHT BOX 1OTHER SUPORTING EQUIPMENT:QUILTING MACHINE 2EMBROIDERY (UP TO 15 COLOR) 2LAY END CUTTING MACHINE 10VACUUM IRON TABLE 60HAND NEEDLE DITECTOR 3TOTAL MACHINE 975 SETSWASHING PLANT:TYPE OF MACHINE QUANTITY (SETS) CAPACITYSAMPLE WASHING MACHINE

9 1300 Ibs

WASHING MACHINE 6 95750 IbsHYDRO EXTRACTOR 3 1800 IbsDRYER 12 20100 IbsSAND BLAST MACHINE 8 16000 pcs per daySAND BRUSH MACHINE 5 3360 pcs per dayE . T. P. 1 1 50000 Ltr. Per

hour


BANKI INFORMATION: NAME OF ADVISINGBANK BANK ADDRESSSTATE BANK OF INDIA Udaya Tower, 57 & 57/A, 1ST Floor,

Gulshan. Avenue, Circle-1, Gulshan,Dhaka-1212Bangladesh.

TEL: 880-2-8835602FAX: 880-2-8837114

Manufacturing Process:Fabric Inspection → Issue to Cutting → Cutting → Numbering & Bundle InspectionFinal Inspection ← Finishing ← Pass ← AQL ← Metal Detection ← In-Line Inspection Folding ← Poly & Packing

2.2. What is Corporate Policy Strategy?The Council provides a wide range of specific services (Education, Planning, Social Work, Cleansing etc.) but there are also a number of issues which require a corporate approach. These include such regular matters as Equalities, Best Value, Public Performance Reporting, the Citizen Panel and strategic issues like Asylum Seekers and Refugees.Generally speaking the Executive Director, as principal policy advisor to the Council, has responsibility for providing a corporate policy and strategic lead to the Council. Sometimes individual services are requested to take the lead on relevant issues. The Council's Social Work Service is building a partnership with the local health board hi response to the Government's Joint Futures initiative for example.The Corporate Policy Unit within the Chief Executive's Department has the lead responsibility for several key policy areas; develops relevant strategies to handle significant


policy issues and supports both senior elected members and the Council's Corporate Management Team.

2.3. Visions Mission and ObjectivesVisionQuality is always the combination of the highest intent, sincerest effort with an accurate execution, and delivering high-valued-added products and quality services, all tailored to the specific needs of every one of our individual customers.

MissionThe Mission Statement is a crucial element in the strategic planning of a business organization. Creating a mission is one of the first actions an organization should take. This can be a building block for an overall strategy and development of more specific functional strategies. By defining a mission an organization is making a statement of organizational purpose."A good mission statement captures an organization's unique and enduring reason for being, and energizes stakeholders to pursue common goals. It also enables a focused allocation of organizational resources because it compels a firm to address some tough questions: What is our business? Why do we exist? What are we trying to accomplish?"

Objectives:• Source quality• Make quality• Delivery quality


2.4. Group OrganogramTill now, I have visited huge factory among that it is best one. I spent nearly 4 hours within this time I observe CAD to Finishing department. Really it is amazing factory and very much organize. When I see one big room for changing breakage needle I astonished. It is hundred percent foreign oriented. On other hand, the recruitment policy of this factory marvelous.

Organizational Structure of Northern Tosrifa Industry Ltd.


2.5. Management Styles & ApproachesEveryone is different. Everyone has their own unique styles, quirks, and personalities that make us different. Some people are outgoing, some are quiet and why...some are funny and others not so much. Because of this, what works for some won't work for others? This is why one style of organization won't work for everyone. Everyone can't and won't get organized and stay organized in the same way.Before NORTHERN TOSRIFA INDUSTRY LTD. embark on any organizational projecttheir really need to figure out what their organizational style is first. A great place to look toget an idea about their organizational style is their calendar. How do they keep and maintaincalendar?Are they driven by details to the point of color coding each family member's schedule for theentire year? If so, they are a detail-driven organized person.Perhaps it works better for them to take a couple of extra seconds and figure out who has tobe where instead of getting lost hi color coding stress. If this is their, they'd say they are agenerally thorough organized person.Someone who typically manages to get to appointments on time but doesn't spend much timeconsulting their calendar would be generally organized.Someone who misses appointments altogether because they can't even find their calendarwould be truly unorganized.Organizational efforts are causing increased stress and pressure then reassess your efforts.The goal is to get organized and stay organized in a way that works for your family. Figureout what is comfortable for them.The goal of organization is to decrease stress and increase productivity with less effort.Figure out what the highest level of organization is for TIL and then- family that does notcreate additional stress.Each of these organizational styles will work for people except for the last one. An importantthing to understand is that getting organized is a process - not a result. The result of beingorganized should bring you and your family less stress - not more. You should see anincrease in productivity as a result of having your home and life organized. The whole idea isto organize to the point where you are improving your life.This is the first post in a new organization series where they will share their thoughts and


experience about organization in general and more specifically what has worked for them asthey've refined their organizational system over the years.

2.6. Women empowermentGarment sector is the largest employer of women in Bangladesh. The garment sector has provided employment opportunities to women from the rural areas that previously did not have any opportunity to be part of the formal workforce. This has given women the chance to be financially independent and have a voice in the family because now they contribute financially.However, the women workers are facing many problems. Most women come from low income families. Low wage of women workers and their compliancy have enabled the industry to compete with the world market. Women are paid far less than men mainly due to their lack education. Women are reluctant to unionize because factory owners threaten to fire them. Even though trade unionization is banned inside the Export processing Zones (EPZ), the working environment is better than that of the majority of garment factories that operate


outside the EPZs. But, pressure from buyers to abide by labor codes has enabled factories to maintain satisfactory working conditions.In recent times, garment workers have protested against their low wages. The firsts protests broke out in 2006, and since then, there have been periodic protests by the workers. This has forced the government to increase minimum wages of workers.

2.7. Development goals of RMG sectorThe changing composition of RMG exports from Bangladesh in the recent years has created a steady demand for yarn and cotton in the local market. The share of knitwear in 2006 approached half of the total export of RMG, up from a meager 10%-15% share hi the early 1990s. This shift has taken place primarily because of two reasons: the necessity of establishing backward linkages to improve delivery response time for effective competitiveness; and the relatively small investment that is required to establish these linkages in the knitwear sector. Investments in composite knitwear manufacturing units have gained momentum hi the last 8-10 years, creating substantial demand for good quality yarn and in turn demand for cotton for spinning.Analysis carried out at CPD to assess the export performance of categories, which have been derestricted under the first, second and third phase-outs of the MFA mandated under the ATC shows that even at the 10-digit level there are apparel items where Bangladesh continues to enjoy revealed comparative advantage in the global market. Bangladesh has been able to expand its exports of a number of such items after these were derestricted. For example, of the 46 quota categories derestricted in the second phase, Bangladesh exported apparels items in 26 categories. Under these quota categories, 112 apparel items at 10-digit level were exported by Bangladesh. Total earnings from exports of these items have risen from $86.4 million to $94.4 million between 1998 and 2002, with a number of items being able to make significant gains. Once imports of such items are derestricted, can expand export in these apparel items. Analysis of unit price levels bears evidence of Bangladesh's competitive strength in some major categories, primarily in such items as mass-produced shuts, men's wear, jackets, sweaters, etc. This competitive strength should allow Bangladeshi exporters of these particular items to expand their export. There is no place for complacency though. The present upsurge of export in some items, more precisely knitwear items, and more particularly, in the European Union, bears this out. It should be noted here that quotas are still in place on most of the categories where Bangladesh is demonstrating strong growth in the EU and Bangladesh's exporters talcing advantage of the quota-free access to the EU market. Analysis shows that there are a number of apparel items where it will be extremely difficult to sustain the competitive pressure from suppliers in China, India, Vietnam, Mauritius, Turkey and some of the Caribbean countries once the quotas are gone.

2.8. CSR (Corporate Social Responsibility) ProcedureCorporate social responsibility (CSR), also known as corporate responsibility, corporate citizenship, responsible business, sustainable responsible business (SRB), or corporate social performance, [1] is a form of corporate self-regulation integrated into a business model. Ideally, CSR policy would function as a built-in, self-regulating mechanism whereby business would monitor and ensure its adherence to law, ethical standards, and international norms. Business would embrace responsibility for the


impact of their activities on the environment, consumers, employees, communities, stakeholders and all other members of the public sphere. Furthermore, business would proactively promote the public interest by


encouraging community growth and development, and voluntarily eliminating practices that harm the public sphere, regardless of legality. Essentially, CSR is the deliberate inclusion of public interest into corporate decision-making, and the honoring of a triple bottom line: People, Planet, and Profit.The practice of CSR is subject to much debate and criticism. Proponents argue that there is a strong business case for CSR, in that corporations benefit in multiple ways by operating with a perspective broader and longer than their own immediate, short-term profits. Critics argue that CSR distracts from the fundamental economic role of businesses; others argue that it is nothing more than superficial window-dressing; others yet argue that it is an attempt to preempt the role of governments as a watchdog over powerful multinational corporations. Corporate Social Responsibility has been redefined throughout the years. However, it essentially is titled to aid to an organization's mission as well as a guide to what the company stands for and will uphold to its consumers.

Social awareness and educationThe role among corporate stakeholders to work collectively to pressure corporations is changing. Shareholders and investors themselves, through socially responsible investing are exerting pressure on corporations to behave responsibly. Non-governmental organizations are also taking an increasing role, leveraging the power of the media and the Internet to increase their scrutiny and collective activism around corporate behavior. Through education and dialogue, the development of community in holding businesses responsible for their actions is growing (Roux 2007).

Ethics trainingThe rise of ethics training inside corporations, some of it required by government regulation, is another driver credited with changing the behavior and culture of corporations. The aim of such training is to help employees make ethical decisions when the answers are unclear. Kullberg believes that humans are built with the capacity to cheat and manipulate, a view taken from (Trivets 1971, 1985), hence the need for learning normative values and rules in human behavior (Kullberg 1996). The most direct benefit is reducing the likelihood of "dirty hands" (Grace and Cohen 2005), fines and damaged reputations for breaching laws or moral norms. Organizations also see secondary benefit hi increasing employee loyalty and pride in the organization. Caterpillar and Best Buy are examples of organizations that have taken such steps (Thiemann 2007).

Crises and their consequencesOften it takes a crisis to precipitate attention to CSR. One of the most active stands against environmental management is the CERES Principles that resulted after the Exxon Valdez incident in Alaska hi 1989 (Grace and Cohen 2006). Other examples include the lead poisoning paint used by toy giant Mattel, which required a recall of millions of toys globally and caused the company to initiate new risk management and quality control processes. In another example, Magellan Metals hi the West Australian town of Severance was responsible for lead contamination killing thousands of birds in the area. The company had to cease business immediately and work with independent regulatory bodies to execute a cleanup.


Stakeholder prioritiesIncreasingly, corporations are motivated to become more socially responsible because their most important stakeholders expect them to understand and address the social and community issues that are relevant to them. Understanding what causes are important to employees is usually the first priority because of the many interrelated business benefits that can be derived


from increased employee engagement (i.e. more loyalty, improved recruitment, increased retention, higher productivity, and so on). Key external stakeholders include customers, consumers, investors (particularly institutional investors), regulators, academics, and the media).

Globalization and market forcesAs corporations pursue growth through globalization, they have encountered new challengesthat impose limits to their growth and potential profits. Government regulations, tariffs, environmental restrictions and varying standards of what constitutes labor exploitation are problems that can cost organizations millions of dollars. Some view ethical issues as simply a costly hindrance. Some companies use CSR methodologies as a strategic tactic to gain public support for their presence in global markets, helping them sustain a competitive advantage by using their social contributions to provide a subconscious level of advertising. (Fry, Keim, Mainers 1986, 105) Global competition places particular pressure on multinational corporations to examine not only their own labor practices, but those of their entire supply chain, from a CSR perspective


MERCHANDIZING DEPARTMENT


3.1 Business Development ProcedureApparel industry must be developed business otherwise they can't extend their market. To collect new buyer and business with them a company must follow the procedure of business development. The NORTHERN TOSRIFA INDUSTRY LTD. follow the procedure of business development, this are given below-Buyer selection.↓Know about the nature of buyer.↓First E-mail to the buyer.↓Offer to buyer for visit the company.↓Collect audit pass report from buyer.↓Company arranges a meeting with buyer for business.↓Sampling stage.↓Price negotiation.↓Price conforms and order place from buyer.

3.2. First email to buyer for business development.For new business development sellers have to communicate with buyer, email is the easiest and swift way of communication so when seller will contract first time with buyer by email at that time have to mention some important information about company. Which kind of things should be include here this are-

Information about you and your company. Products information about your company. Capacity and productivity. Which buyer work with you. Attachment a beautiful sample photograph. Wearing for feedback.

This kind of information should be included in this email. On the other hand this email will be minimum word and maximum communication.


Sample of first email

Date:

The Managing DirectorWallmart, yorkshire69, linorpe street,Tel. 0119-27658367-34-2013

Dear Sir,I am BIPLOB AHMED Executive Director of The NORTHERN TOSRIFA INDUSTRY LTD. We are the manufacturer & exporter of readymade garments in Bangladesh. "NORTHERN TOSRIFA INDUSTRY LTD. "began its journey into the garments sector in 1989 as a garments in Bangladesh. Since then the organization being run by highly qualified, experienced and professional management and stuff along with Sophisticated Machineries, Latest Technology, Skilled Workmanship, Substantial Marketing and Proper Discipline. We are ready and able to give you 100% quality, best price and service. We believe it is possible to us to enter into the marathon of global market.

At present our knitting, garments & printing factory is and dyeing factory is Ibrahim woven which are the sister concern of The NORTHERN TOSRIFA INDUSTRY LTD." All the factories are 100% export oriented. Our previous practice is the best quality of products and on time delivery. We are always committed to the buyers.

Our Products:We Specialize in all kind of woven Products for Men's, Women's, Boy's, Girl's and Kid's. Spring and Fall JKT, Winter Coat, Shirt, Shorts, Trousers, Skirt, Shortall, Overall, Dress down JKT and Vest.

Please send us your current inquiry for sampling & costing.Your kind co-operation would be highly appreciated.

Thanks & Best RegardsHASAN ZAWAD Executive Director NORTHERN TOSRIFA INDUSTRY LTD.


3.3. Feed-back from buyer in response to first email.

BUYER RESPONSE WITH THE EXPORTER

Dear HASAN ZAWAD,We are in receipt in your inquiry & are seriously considering the matter. We are also interested to expand our business in Bangladesh. We are considering sending a team of auditors to evaluate compliance & management situation of your factory. This may happen hi the mid of the next month. Our auditors would also check implementation of ISO 9001, Quality circle & supplier customer chain system hi your factory.

Thanking you & looking forwarding to your positive response.

Sincerely,The Managing DirectorWallmart,yorkshire69,linorpe street, Tel. 0119-27658367-34-2013


3.4. Sending quality samples to new buyer for better understanding for Workmanship of factory.Samples play a vital role to get new order. Without quality sample we can't develop a new business, So sample should be better quality before bulk production. For that reason when we send quality sample to the buyer we have to follow something, those are:Use combed yarn↓Perfectly widening↓Properly dyeing↓Good pattern making Sewing perfectly↓Use quality full Accessories↓Finishing properly Use quality full packing elements Re-check measurement & quality↓Send sample with forwarding letter & measurement sheet

If we follow this process to make quality sample and send as like this way, I think after that buyer will be satisfied and get clear idea about workmanship of factory.


3.5. Approval procedure of sales samples.Sample is made when price is confirmed and orders are on speculation, usually is L size in all color combinations of expected order. Buyer held a meeting with its customer and records then- response on order quantity per color, size etc. and finally place order to their vendor. Sales sample basically use catalogue buyer.

Send sales sample to buyer with good packing↓

Buyer check fabric quality↓

Fabric GSM↓

Garments design (Print, Embroidery)↓

Measurement check↓

Overall quality↓

Approved sample

3.6 Cost sheet and consumption sheet preparation. A. Costing Sheet Preparation;Costing: Costing means to find out the total cost of the product.

Quantity Actual Price

Total Quoted Price

Total

Body Fabric1 97/3cotton/spandex stretch slub

twill1.09y 3.142 3.424 3.142 3.424

2 Cons : 89*44 10+8*10+70D 57/58" 9.5 Oz

3 Supp : Shenzhen, Price- US$ 3.05/yd

4 Cut- 56"5 Ref- E7503Other Fabric1 TC 65/35 DIM SOILD for Pockting 0.5y 0.630 0.315 0.650 0.3252 102*66/45*45, 43*44"3 TC 65/35 DTM SOILD for Tummy

Pannel4 102*66/45*45,43*44"Sewing Accessories1 KOH-7552-CR 1 0.040 0.040 0.045 0.0452 KOH-7446-CR 1 0.040 0.040 0.045 0.0453 KOH-7487-CR 1 0.040 0.040 0.045 0.0454 #3 Metal Zipper Closed End 1 0.170 0.170 0.22 0.225 Thread


6 Interlining7 Upc Label8 Side Elastic- WhitePacking & Finishing1 27L METAL SHANK BUTTON

AT C/F1 0.040 0.040 0.065 0.065

2 Poly+Ctn+Scotch tape+Gum tape 1 0.150 0.150 0.170 0.1703 KOH-7443-CR 1 0.035 0.035 0.040 0.0404 KOH-7487-CR 1 0.040 0.040 0.045 0.0455 Hanger 1 0.013 0.013 0.014 0.0146 Sizer 1 0.015 0.015 0.016 0.0167 KOH-7446-CR 1 0.040 0.040 0.045 0.0458 Barcode Sticker+Ribon 1 0.058 0.058 0.066 0.0669 15L Metal Rivet 4 0.030 0.12 0.040 0.16Value Addition1 Print 1 0.090 0.090 0.100 0.1002Washing1 Enzyme+Silicon+Softner 1 0.200 0.200 0.250 0.250

Summary Actual Quoted Actual Quoted Actual QuotedBody Fabric - -Other Fabric - -Sewing Accessories - -Packaging & Finishing - -Value Addition - -Washing - -Total Cost - - - - - -CMFOB - - - - - -Commission Rate 2.00% 2.00%Total Commission - - - - - -Total FOB - - - - - -Target FOBC.M after Target - - - - - -


B. Consumption Sheet Preparation:Consumption: Consumptions to find out the total Fabric of the product. Factory: TEJGON (CAD) PO/MDL NO.: 19418Buyer's Name: GYMBOREE O/QTY: 11,100 PS Date: 29-09-12Ref No.: CUTTING CONSUMPTION. COLOR: Items: SHORT

SL STYL PART ITEM

SIZE/RATI

QUAN MARKE

M/LENG C/DOZ REMA

NO. ENO. 0 TITY R TH RKSWIDTH

1 LG204 BK*2+S/BK

6-3/3,

65 *2+FRONT*

3-6/3,

2+S/FRONT*2+CRP*2+2

6-12/3, 13 PCS 57" 03Yds+19

3.41 SHELL

1BND*2+B/

12-18/3, W3001TD

N*1+F/WAI ST*1 18-24/1

MSLTWT SHIRTINGP(ALL)

2 0-3/1,3-6/3, 6 PCS 56.75" 01Yds+2

56-12/1,18-28/1

3 6-12/2, 4 PCS 56.75" 01Yd+18-24/2 12"

4 3-6/1 IPc 56.75" 15"


3.7 Consumption calculation of fabrics accessories and cartoons.Knit Fabric consumption calculation:Body length = 70cm. Chest = 58cm. Sleeve length = 20cm GSM =1802(B.L+S.L) * Chest * GSM = 2(70+20^*58*180100 100 1000= 180 * 58 * 180100 100 1000 = 1.8*0.58*0.18 = 0.1879kg/pcs*12 = 2.254 kg/DZ + 10% (10% Wastage) = 2.48 kg/DZ

Carton consumptionLength = 40cm Width = 30cm Height = 30c2(L+W+Allounce 5cm) * (W+H+Allounce 2.5cm) 10000= 2(40+30+5) *(30+30+2.5)10000 = 9375 1000 = 9.375 sqm

PolyL=12" W=10" Thickness = ,08mm75000_______= Pes on 1 LbsL*W*THICKNESS = 7500012*10*.08 = 75000960 = 78.125 pesonllbs


3.8 Negotiation (price) process and ending of negotiation.

Arrange a meeting↓Show the price to buyer↓Buyer asked about high price↓Arguments about high price with buyer↓Buyer show the new price↓Make win win situation I↓Fixed price↓Placed a new order↓Ending the negotiation by dinner


3.9. Buyer wise purchase order, contact & company's requirement to Justify purchase order for PL

MasterPO # 194248 Age Group Kid User NameCompany KAPPA Gender

GroupBoy Season

NameSUMMER 2012

Factory KAPPAHL Style 140095185 Delivery Name

12GY SUMMER STKUP

Agent LI & FUNG TRADING LTD.

Ref# KB26803 Start Ship Date

2/15/2012

Country BANGLADESH (BD)

Ship Mode OCEAN Cancel Ship Date

2/22/2012

Sourcing Manager

MD.JAHID

Product Purchase Agreement: The Worksheet & Product Purchase Agreement are the Contract

Style Al 13/421Style Desc BRWN P/O FLRL SHRT Brown TonalReference HG9870Color Cod/ Color GF6875Fabric Name W2031MS--7.3 ozMICROSANDEDFabric Content 100% COTTONFabric ConstructionArtwork Desc

Info Sheet - FabricNo. Fabric Placement Color Code Print Code1 W2031 MS- 7.3 OZ

MICROSANDEDPALL C2408-1-

CHOCOLATE BROWN

2 W3013- POLY/COTTON POCKETING

POCKETING GYN005-NATURAL


Info Sheet - ArtworkNo. Artwork No. & Description Size Placement

Info Sheet-DetailsTrim Type Trim Size Qt

yPlacement

Color Notes/Ceminents

Spec.Instructions

H52000-EYELETS,GROMMETS

H52004-METALFINISHEYELETE/GROMME

17L 0 CFWB ANTIQUEBRASS

SEESPECFORSIZE

T10000-ELASTIC/ELASTICRUF

0 INSIDE WB

WHITE

T2000-TAPES/NOVELTY TAPES

VT 0 CFWB CHOCOLATE BROWN

THREAD-STANDARDTHREADS

606 0 ALL CHOCOLATE BROWN

THREAD-STANDARDTHREADS 0

BARTACKS

CHOCOLATEBROWN

Washes-WASHES

0 ENZYME WASH

Info Sheet - Change LogDate/Time of Change

Detail Change Occurred

8/15/2012 REF CHANGED TO KB26803. DETAILS

UPDATED TRIM COLOR &

8/23/2012 CHANGHED TO W2031MS


Artwork- Change LogArtwork Date/Time of Charge Detail Charge Occured

Print - Change LogPrint Date/Time of Charge Detail Charge Occured

No tags found

3.10. PI sheet and its items.In foreign trade transaction, a reformat invoice is a documents that states a commitment from the seller to reserve some goods to be sold to a certain person, the buyer, the buyer places an order and if the seller agrees, it extend a reformat invoice and agrees to all the terms specified in it, the goods are send and the reformat is replaced by a commercial invoice.What are the items will include in this sheet are-Top part:

Name and address of seller Invoice number and date. Buyer name and address.

Body/middle part: Product description. Unit price. Total price.

Bottom part: Shipment date. Shipment terms FOB or C&F. Country of origin. Terms of payment, at sight or 120 days. Others special terms.

3.11. M L/C checking procedure and important items included in M L/C. Letter of Credit:L/C means Letter of credit. A letter from a bank guaranteeing that a buyer's payment to a seller will be received on time and for the correct amount. In the event that the buyer is unable to make payment on the purchase; the bank will be required to cover the full or remaining amount of the purchase.


A documentary M L/C is an orderly payment security instrument offering high quality payment security to a business transaction for both parties the seller and buyer. The seller will receive payment for his goods if he meets all conditions prescribed by the letter of credit. Without M L/C opening the order won't be confirmed. So its carry more value than other documents in export and import business.M L/C Check list items and those items must be included in this L/C.

Types of L/C. Issue date. Expiry date. Issuing bank details. Advising bank details. Seller name and address. Total amount. Currency of payment. Tolerance (2-5% plus or minus) Port of loading. Description of goods. Shipping terms (FOB/C&F) List of documents required.

There are mainly two types of L/C.1. Irrevocable L/C2. Revocable L/C How to open L/C?

Opening Bank Advising Bank Negotiating Bank

Advising Bank Beneficiary Bank

Buyer Bank( BMP ParibusCedex, France )

French Bank(Euro)

New York-HSBC Bank,City Bank,StandardChartered Bank

BangladeshBank

Sellers Bank


3.12. M L/C conformation procedure.

M.L/C must be declared by UCP latest version

Check important items

Confirm M/L/C by e-mail

Import-Export Procedure (using L/C) Seller and Buyer conclude a sales contract, with method of payment usually

by letter of credit (documentary credit) Buyer applies to his issuing bank, usually in Buyer's country, for letter of

credit in favor of Seller (beneficiary). Issuing bank requests another bank, usually a correspondent bank in Seller's

country, to advise and usually to confirm the product. Advising bank, usually in seller's country, forwards letter of credit to seller

informing about the terms and conditions of credit. If credit terms and conditions confirm to sales contract, seller prepares goods

and documentation, and arranges delivery of goods to carrier. Seller presents documents evidencing the shipment and draft (bill of

exchange) to paying, accepting or negotiating bank named in the credit (the advising bank usually), or and bank willing to negotiate under the terms of credit.

Bank examines the documents and draft for compliance with credit terms. If complied with, bank pay, accept or negotiate.

Bank, if other than the issuing bank, sends the documents and draft to the issuing bank.

Bank examines the documents the documents and draft for compliance with credit terms. If complied with seller's draft is honored.

Documents release to buyer after payment, or on other terms agreed between the bank and buyer.


3.13. Different types of samples like salesman samples, size set samples. Photo samples, pre-production samples & shipment samples.In garments industry any design of garments produce business purpose that's why against every style produce thousands of garments. Before go for bulk production for each style produce sample is called sample garments. Sample is an important part of garments manufacturing without approval of sample factory won't go for production. There are various kinds of sample, some important samples are explain below-

Sales Sample:Sample is made when price is confirmed and orders are on speculation, usually is L size in all color combinations of expected order. Buyer held a meeting with its customer and record their response on order quantity per color, size etc. and finally place order to their vendor.

Size-Set Sample:Size-Set Sample consists of one piece from each size for each color combination sample are made.

Photo Sample:Sample are made with actual color and garments material to be worn by the models on the event of shooting for catalog or advertisement.

Pre-Production Sample:When materials for balk production arrived and factory ready for bulk production, this time make a sample with the actual material and send to the buyer is called pre-production sample.

Shipment Sample:After inspection sample is made for buyer to ensure that garments shipedout through vasel are sample as shipping sample so that buyer can inform hi advance to departmental store that, this land of garments you will delivery to him within short time which is on the way.


3.14. E-mail to suppliers for samples of yarns, fabrics & different types of Accessories for buyer approval.

Dear Sir ,I got a order from Spanish buyer. Its order no. # TW0832 and order quantity is 50000 PCS. So I need yarn, Sewing thread and accessories within 15 days. Please see the attach file.

Combed yarn. Sewing thread. Accessories.

Best regards, M Tofazzal Ali Executive Director NORTHERN TOSRIFA GROUP.

3.15. Buyer approval procedure of fabrics, color & accessories.Fabric and accessories approval from the buyer is very important. According to the buyer color wise you have to outsourcing of the fabric. After collection of the fabric lap dip is done and show the fabric on the swatch submission card for better understanding of the buyer.

Fabric

Fabric construction

Fabric GSM

Count of yarn Elasticity

Fabric shrinkage test Check the fabric fault

Color fastness

Shading

Rubbing


Color code for thread

Hand feeling Accessories quality check barcodei

Label barcode check

Check finishing Accessories

Give the approve

Ensuring everything is ordered style, design & size. This are the some check list that approver by the buyer.

3.16. Procedure of receiving of price quotations for fabrics & accessories.Pricing is very important factors for any kind of business. After discussion with the supplier price is fixed. For fixing the price some points are followed such as-

Low price. Quality of the goods. Sampling.

3.17. Price negotiation procedure with different suppliers.

Arrange meeting with different suppliersCollect price different suppliersSelect some priceArgument with selected suppliers.Win situationFixed priceOrder to supplier


Why does it negotiate?It negotiates with a buyer/ supplier for the following reasons:

You need to fix accost/price of the product for mutual benefit. You require lowering the cost or increase price of the product. You need to fix production & shipment plan. You must determine payment terms & conditions mutually profitable &

acceptable etc.

3.18. Organizing meeting for price negotiation process with different buyer. Know the requirements of both the partiesA merchandiser must well understand the requirements of the buyer, his organization & the supplier. The buyer has intended retail selling price in his mind. So the merchandiser must have sufficient knowledge of garment construction & standard time of the product. He may put forward suggestions so as to bridge up cost price & buyers target price, lead time delivery schedules etc. Are issues which a merchandiser can use for fruit full negotiations? The status of negotiation often shows of up in facial expressions, body languages & verbal reactions, which a merchandiser must well observe for successful outcome of discussion. Merchandisers must listen to & observe the negotiating parties so as to trade benefits to own favor.

Merchandisers must adequately prepare for the negotiationMerchandiser must properly prepare for the meeting & trading the negotiation. There should be an agenda & time frame for the meeting. Merchandiser must be fully aware of the garments items to be negotiated, product price, order quantity, lead time, freight, garment construction, fabric consumption, cutting & making charges, charges for printing, embroidery, standard tune of the garment etc. So that he is fluent about all aspects of negotiation. Full preparation from the side of the merchandisers about all aspects help come to a successful outcome very quickly. Merchandiser as a negotiator must have maximum & minimum positions hi respect of the order, its price, delivery schedule, order volume etc.

Discuss the offerDuring discussion merchandiser must identify the position of the buyer in respect of the offer & if necessary sets his boundary for further negotiation. It is very much expected that different of the offer may change during the course of the negotiation. The creates opportunity for both of the parties.


Factory capacity. Man Power.

3.21. Presentation of comparative statement (CS) related with different Suppliers for fabrics & accessories.Through supplier function is very important there selection is not so easy. Supplier must have a proven track record of dependable quality supply at competitive prices & on time. Sometimes buyers helps hi selecting suppliers, because, they have vast experience in sourcing materials & handling the suppliers. This type of suppliers is called buyer-designated suppliers. Supplier should be selected based on the following:

Organizational capability to produce & delivery right goods on time; Past records of performance; Machinery & technology used in supplier's factory; Supplier's commitment to work together with factory that placed order.

3.22. Preparation of data Bank, of suppliers for different items. For performance ratting uses this formula:y/x*50+z/x+w = scoreWhere x= Total number of consignment supplied,Y= Number of consignment without any product quality,Z= Number of consignment of supplied on tune end,W= Score given for care & service out of 103.23. Booking or requisition to supply chain department for different items;NORTHERN TOSRIFA INDUSTRY LTD.Report on Fabric BookingTo: Gias/Shafayat Buyer: MUDO Ship Date: 15-09-2012 Date: 23-6-2013CC: Mr. A. Latif/ Azad -Mng(Tech) Style: ESSIEN Ship Mode: By Sea Co-ordinator: Kamal

Portion:..............GMT Item: MEN'S CARGO SHORT Total order Qty: 6000pcs

SL. FABRICS SIZERANGE

WTOTH

COLOR

GMTQTY(pcs)

Cons/Dz

QTY(YDS)

QTY(MTR)

REMARKS

SHELL


1 100%CTN HEERINGBONE TWILL-1 12*75/20*20

30-36 57/58"

Pewter

2500 19.16yd 3992 3650


30-36 57/58"

TAGS 2000 19.16yd ds

3193 2920


30-36 57/58"

OLIVE

1500 19.16yd ds

2395 2190

POCKETING4 100%CTN

SHEETING 20*20/60*60FISH PRINT STARDUST

30-36 57/58"

COLORI NG

6000 4.22yds 2110 1929

Note: Shrinkage(Lxw-3%)

SUMMARYFabrics Color Sample Total

Qty(yds)Total Qty (Mtr)

PL Qty Rec.Qty

100%CTN HEERINGBONE TWILL-1 12*75/20*20-57/58"

Pewter 20 4012 3668


TAGS 20 3213 2938


OLIVE 10 2405 2199

100%CTN SHEETING 20*20/60*60FISH PRINT STARDUST-57/58"

COLORING

10 2120 1939


Total: 60 11750 10744 BOOKING CHECK AS PER PO SHEET RECVD 1ST FITE SAMPLE GROSS BOOKING DUE TO NOT RCVDPO SHEET

Prepared By Checked By Approved By

3.24. Insurance of P.O to suppliers for fabrics & accessories.

Buyer detailsBuyer TEBA GROUP

N.VMODEL NO BO 0608SEASON Season – 104Fabric 181667Order Qty 2659Brand


Fabric detailsFabric Inter Lock (In side Brushed)Composition 100% CottonYarn count 36/1 COMBEDFinished. GSM 175Binding 1X1 Rib (10 1667)

Color & size wise order qty:COLUR OM 1M 3M 6M 9M 12M 18M 24M 3A TOTAL4569 250 322 322 322 320 338 315 310 160 2659TOTAL 250 322 322 322 320 338 315 310 160 2659Buyer orders merchandiser to make style sample. Than merchandiser make style sample with actual fabric and accessories and sent it to buyer. If anything is required to develop than buyer commend to merchandiser to do as they instruct. Now buyer ask fit sample from merchandiser for display in shop or market. After that buyer want pre-production sample than merchandiser send it to buyer and wait for approval. If buyer approved than merchandiser go to bulk production.

Accessories Booking SheetBefore going to bulk production merchandiser had ordered all accessories items including zipper, elastic, care label, main label, dosing etc base on order requirement. An accessories booking sheet given below:


Sewing Thread Color wise Cone QuantitySLNo Color Code Cone qty1 1000 53852 1003 12113 2275 1044 4006 9795 4139 606 4163 257 4168 508 4202 729 4569 12010 4578 18511 5013 68Label Order SheetModel No Label Ref Total / PCSBO 0604 ORIGIN LABEL 31400BO 0630 ORIGIN LABEL 18300BO 0631 ORIGIN LABEL 23600BO 0609 ORIGIN LABEL 800BO 0608 ORIGIN LABEL 3000BO 0606 ORIGIN LABEL 7500BO 0601 ORIGIN LABEL 23200BO 0600 ORIGIN LABEL 25200BO 0598 ORIGIN LABEL 35300


A06240 ORIGIN LABEL 6000AO 6340 ORIGIN LABEL 3100A06241 ORIGIN LABEL 12000A06474 ORIGIN LABEL 1900AO 6232 ORIGIN LABEL 30000BO 0634 ORIGIN LABEL 3000BO 0635 ORIGIN LABEL 12800B77051 ORIGIN LABEL 3300

Poly Bag Order Sheet

Model NoBU-IA01 (16X22CM) NO PRINT

BU-IA03 (33X44CM) NO PRINT



BO 0604 31400BO 0630 18300BO 0631 23600BO 0609 800BO 0608 3000BO 0606 7500BO 0601 23200BO 0600 25200BO 0598 35300AO 6240 6000


AO 6340 3100AO 6241 12000A06474 1900AO 6232 30000BO 0634 3000BO 0635 12800B77051 3300TOTAL 3300 68800 95000

When get all items and raw material merchandiser sends it to store for cutting, sewing, and finishing. When production is going on merchandiser has to follow-up regularly and also ensures the product quality. When production is complete merchandiser has to start shipment procedure to shipping product. Buyer describes the way of shipment in order sheet.

3.25. Item should be included in P.O.As per approved sample vendor go with work order or purchase order to supplier. This is why a merchandiser is buyer & as well as supplier. The item of P.O. is as following:

Approval swatch cards. Construction. Color. Size. Quantity. Shipment date.

3.26. P.I collection procedure from suppliers checking of P.I.PI means Pro-forma Invoice. It is terms & Condition between Buyer and Exporter. MATEXPORT (BANGLADESH) LTD PI NO.: Dl-40095

JARUN, KONABARI (6™ FLOOR) CIVIL ENGINEERS TOWER GAZIPUR, BANGLADESH

PI DATE : 01/02/2012PO NO. : gym-re»BB45414/195918CUST REF: MR. ABDUL BASET

Product Details:DESCRIPTION

ART. NO. TKT. NO.

SHADE46

QUANTITY CONE(S)

U/PRICE (US$)

AMOUNT (US$)


Tiger 100% Spun polysterSewing Thread, 20/2, Tex-060, 3,OOOM

3754 050 COL 212 1.17 248.04

Tiger 100% Spun polysterSewing Thread, 40/2, Tex-027, 4,OOOM

3754 110 COL 30 0.95 28.50

Astra 100% Spun polysterSewing Thread, 15/3, Tex-120, l.OOOM

8710 024 COL 500 1.53 765.00

Terms & Condition: L/C: Should be Irrevocable + (Transferable). Payment: At sight, DA, DP. Shipment Date: 21/06/2009 L/C Opening: Within 15 days to issue the PI. L/C Expiry Place: S/B BD. L/C Expiry Date: + 25 days from shipment date. Negotiation: Any Bank in BD. Shipment Qty: ± 5%. Partial/Transshipment: Allowed. Price: FOB/Ctg. I/C: S/B ISTT or..........? Bank Details: Bank name, Account, Swift Code. GSPFomrA Part delivery allowed. Offer validity 4 Weeks £. & O. E.

Note: Price quoted are C & F customer factory gate Country of Origin : Bangladesh. Please see overleaf for General Conditions.


3.27. Production monitoring system with suppliers for smooth delivery of Fabrics & accessories.Material sourcing has undergone dramatic changes during the last few decades. During the old days factories used to produced their goods with locally made materials. Reality gradually changed & cheap raw materials became available at far-off places like Hong Kong, Singapore, Taiwan etc. Western factories stared souring these materials by taking advantages of the revolution that took place hi the area of transportation & communication. Quick response is the system by which manufactures react quickly to changing trends to market demands & supply their buyer with their requirements in the shortest possible tune.

Quick Response ForecastingThrough forecasting is a cumbersome & risky issue garment factories must make a precise order forecasting & an eventual order plan against which factories can source materials in right earnest. Forecasting must smartly negotiate & settle their orders so that they can be convert their projections in to real orders in no time wasted. This is not the end but the begriming of continuous monitoring the suppliers wheatear the order items as per buyer approval or not as well as appropriate in house date. All information regarding the items that are ordered to sourced need to confirm with buyers.

3.28. Daily production report from suppliers to match with factory Production planning.In order to reap the most of the benefits of reliable supplier base & for quick response, parties must be set up efficient communication links so that they can understand each other quickly. There should be common standards of documentation, common specification sheet easily understandable to each other, common quality acceptance level system & similarly data formats. All these help quickly communication & preparation of documentations. So to match up with the factory production planning merchandiser need to monitor daily production report. Merchandiser need to monitor the production status.

3.29. QC management system for monitoring of suppliers production. Flow Chart of Quality Management System:

Inspect all incoming goods, all in-process goods & all finished goods to ensure the quality of products

Ensure that all patterns & grading of patterns are okay


Inspect spreading, cutting & numbering Ensure If relaxation time was to fabric

Install in line inspectors in the sewing line

Install traffic light chart system or other system to monitor the quality hi the production line Inspect 100% goods delivered from sewing lines

Inspect the table quality passed garments with statistical technique

Control reject goods so that they not mix up with quality passed goods

Control alterable goods, washable goods so that they can be double checked to ensure

quality.

Inspect goods with right equipment & in right conditions (equipments should not be faulty & inspection should be conducted on well lit table)

Inspect ironing, folding

Make repeat inspection of garments prior to poly packing Inspect poly packing &

assortment

Pre final inspection of goods

Final table inspection is controlled prior to shipment of goods.


3.30. Preparation Production Files for Production Starting Approval Sample Production plan with Production dept. in the Pre- production Meeting Order sheet Measurement sheet Assortment Fabric quantity Packing list Carton measurement.

3.31. Sending procedure of pre-production samples approved by buyers. Production file & pattern to in charge of factory.

Collect approved sample, production file and approved pattern from buyer. Merchandiser arrange meeting with production manager. Give clear idea about approved sample, production file and approved pattern. Than handover these items to PM.

Pre-production samples are produced by the vendor factory as per instruction of the buyer. They are produced prior to the commencement of production. Buyer issues updated spec package comprising sketches, spec sheets, care label information & trims cards if changes have taken place in the salesman samples. All specified fabrics & trims must be used in the pre-production samples for each style. At least three sets of pre-production samples from each style & size must be sent to the buyer for approval before production can commence.

3.32. Preparation and conducting of pre-production meeting an factory Required For production planning in factory.

Q.C check Measurement. Print. Thread matching. Fabric fault. Embroidery.

3.33. Improvement of productivity through work study procedure. BPT (Basic Pitch Time): Total standard time+ No of operator UCL (Upper Control Limit): Basic pitch time-.85


LCL (Lower Control Limit): 2xBPT-UCL Organization Efficiency: BPT-*- Highest bottleneck timex 100 Productivity: Per hour production •*- Total operator Production Target: (No of operatorx3600) x85% -s- Total standard time Actual production: 3600^Height bottleneck time

Method studyMethod study is the systematic recording & critical analysis of ways of doing a job so as to make improvements. It analysis how a work is being done currently to find out ways to improve so that productivity increases. Method study discovers suitable & easier method of work so that the task can be completed quickly.

Work MeasurementWork measurement is the technique designed to set up time required by a qualified worker to accomplish a task at a defined rate of working. This technique is used to determine standard time.

Select: Select the job to be investigated. Record: Record data by collecting or by direct observation.

Example: Examine data critically. Challenge the following: what is the purpose of action, where the place of performing it, the sequence is which the job is done, the person doing the job etc.

3.34. OC Management system to ensure quality product.

Quality of productLots of factors affecting to define the quality of a product i.e.

Appearance Fabrics Design Measurements Stitching Cleanliness Presentation Safety product Price Timely availability of the product at the market for purchase.


Ensure Quality Product Follow AQL ChartLot Size forinspec.

Sample size for inspec.

Min. Measure Quantity AQL-2.5

Ac Re 1.5 2.5 4.0 6.5

Ac Re Ac Re Ac Re Ac Re

2-8 2 1 0 1 0 19-15 3 1 0 1 0 1 0 116-25 5 1 0 1 0 1 0 1 0 126-50 8 2 1 2 0 1 0 1 0 1 1 251-90 13 3 1 2 0 1 0 1 1 2 2 391-150 20 3 1 2 0 1 1 2 2 3 3 4151-280 32 3 2 3 1 2 2 3 3 4 5 6281-500 50 5 3 4 2 3 3 4 5 6 7 8501-1200 80 8 5 6 3 4 5 6 7 8 10 111201-3200 125 13 7 8 5 6 7 8 10 11 14 153201-10000 200 20 10 11 7 8 10 11 14 15 21 2210001-35000 315 32 14 15 10 11 14 15 21 2235001-150000 500 50 21 22 14 15 21 22150001-500000 800 80 21 22 21 22500001- Over 1250 125 21 22


Line End Hourly Audit Report (AQL: Minor-2.5,Major-1.5)Sampling PlanOutput 2-8 9-15 16-

2526-50

51-90

91-150

151-280

281-500

501-1200

1201-3200

3201-10000

10000-35000

Inspect 2 3 5 8 13 20 32 50 80

125 200

315

Accept 0 0 0 0 0 0 0 0 0 0 1 0 2 1 3 2 5 3 7 5 10 7 14 10

Factory:........................Line No.:................. Buyer:...................Item:

Style No............... Post....................... Color........... Size

Hour Output Checked

Defects

1 Audit Result

Defects

1 Audit Result

Action Taken

Defects

PCS. PCS. Minor Pas Fail Major Pass Fail Minor Major12345678910Total


Hour Defects Description for 1st Audits Min. Maj12345678910Total2nd Audit Comments

Remarks


Daily Quality Analysis ReportBefore Lunch/Line

Buyer Style* GmtsDes. Gmts Description of defects

After Lunch/Line

3.35. Production of shipping sample and sending to buyer through.Packing and documents Packing List

1. Quantity Clearance/Color.2. Vessel Booking.3. Custom Clearance.4. Buyer End Custom.5. Bank.

Packing List Base on Assortment:1. Solid Color/Solid Size2. Solid Color/Assort Size.3. Assort Color/Solid Size.4. Assort Color /Assort Size.

3.21 Preparation of packing list after final inspection.

SIZE RANGE:Infant Size (Baby size): 2 Month, 4 Month, 6 Month, 10 Month, (1-12 Months). Toddler Size: 2T, 3T, 5T, 6T (2-5Years) Children Size: 6 Years-12 Years.Adult Size: XS S M L XL XXL

37/38 38/39 40/41 42/43 44/45 46/47cm


Order Quantity: 2000 pcs/24 pcs a Cartoon/A Pack-500, B Pack-700, C Pack-800 A Pack Ratio = 500 pcs.Ratio SizeColor S M L XLRed 1 2 2 1Green 83 -> 167 -> 167 -+ 83 = 500 11 -»

23 -* 23 -» 11=68Blue

Assorted Cartoon No:CartonNo:

Color Size Carton Quantity

Garments pcs

Total Quantity

01-03 A S 3 24 pcs 72 pcs04-09 A M 6 24 pcs 144 pcs10-15 A L 6 24 pcs 144 pcs16-18 A XL 3 24 pcs 72 pcs

= 432 pcs

Un Assorted Cartoon:CartonNo:

Size Carton Quantity PCS Garments a Cartoon

Total Quantity

19-20 S-M-L-XL 1-2-2-1

2 24 pcs 48 pcs

B Pack Ratio = 700 pcs.Ratio SizeColor S M L XLRed 1 2 2 1Green 117-» 233 -» 233 -* 233 = 700 21 ->

17 -+ 17 -» 21=76Blue

Assorted Cartoon No:Carton No:

Color Size Carton Quantity

Garments pcs

Total Quantity

01-04 B S 4 24 pcs 96 pcs05-13 B M 9 24 pcs 216 pcs14-22 B L 9 24 pcs 216 pcs23-26 B XL 4 24 pcs 96 pcs

= 624 pcs


Un Assorted Cartoon:Carton No:

Size Carton Quantity PCS Garments a Cartoon

Total Quantity

27-29 S-M-L-XL1-2-2-1

3 24 pcs 72 pcs

30 A + B 1 20 + 4 = 24 24 pcs

3.36. Preparation of shipping samples & sending to buyer through proper Packing & documentation.Manufacturing need to send shipping sample for shipment procedure including:

Packing & Weight list. Assortment breakdown. Length, width & height of cartoon. Weight of the cartoon including net weight & gross weight.

Packing & Weight ListExporter /Manufacturer:SAPPHIRE FINISHING MILLS LTD 7-AK MAIN BOULEVARD GULBERG, LAHORE,PAKISTAN UAN:+09242111-000-100 FAX:9242575278357 13753

Packing List No. Date

SFML-1567-12 29-MAR-2012

D/A No. Date

E121567 29-MAR-2012

Buyer / Customer: WEAR MAG LTDKALSHE TOWER, 1ST

FLOOR,PLOT NO. 1/1 ,BLOCK-E,AVENUE-1,SECTION-1 1,MIRPUR,DHAKA-1216.BANGLADESH

Form E No. Date

UBL-1085399 30-MAR-2012

Remarks WE CERTIFY THAT GOODS ARE OF PAKISTAN ORIGIN

Country of Loading Final Destination

KARACHI PAKISTAN CfflTTAGONG, BANGLADESH

Contract No. L/C No. Date of issue

SA-1203110,SA-1203111 209512050006 08-MAR-2012

Shipping Marks:STYLE#: 1H7262.2 F0580 ROLL:

Issuing Bank BANK ASIA LTD., MOHAKHALI BRANCH, DHAKA

Payment SIGHTMode of Transport

BY SEA


ROLL LENGTH (YDS): ARTICLE: FIN-D-0114, FIN-D-0066 FACTORY: Wear Mag COUNTRY: BangladeshShipping lines Container no.TermsMITSUI O.S.K LINESPAKISTAN PVT LED. TGHU-757215-5(40)CFR {CFRCHITTAGONG(INCOTERMS2000)}DESCRIPTION OF GOODS:Fabric for 100 pct export oriented Readymade Garments Industrys all other details as per beneficiary’s sales contract no. Sa-1203110 dated 24.02.2012 & sa-1203111 dated 24.02.2012. This eof l/c against export contract no. 1f5147 dated 05.03.2012 of asmara fer east ltd, 13/f, easy 609-611 tai nam west street, cheung shawan, hongkong, l/c has been issued under export development fund (eof)DC NO. 209512050006 DTD. 08.03.2012AS PER COMMERCIAL INVOICE NO.: SFML-1567-12

ROLL CONT CONSTR SHADE WIDT GRADE SHADE QTY QTY NWT. GRNO .NO UCTION H (MTR) (YRD) (KGS) WT.

(KGS)133 SA- 16*8117* DRILL 58.00- A B 108.8136 119.000 55.00 57.00

12031 1 61 KHAKI FULL 00 A

134 SA-12031 1

16*8117* 61

DRILL KHAKI

58.00-FULL

A B 137.1600 150.000 0 69.85 71.85

0 A135 SA-12031

116*8117* 61

DRILL KHAKI

58.00-FULL

A B 109.7280 120.000 0 55.48 57.48

0 A137 SA-12031

116*8117* 61

DRILL KHAKI

58.00-FULL

A B 74.0664 81.0000 36.80 38.80

0 A138 SA-12031

116*8117* 61

DRILL KHAKI

58.00-FULL

A B 119.7864 131.000 0 60.75 62.75

0 A139 SA-12031

116*8117* 61

DRILL KHAKI

58.00-FULL

A B 118.8720 42.0000 60.27 60.27

0 A140 SA-12031

116*8117* 61

DRILL KHAKI

58.00-FULL

A B 38.4048 125.000 0 18.12 20.12

0 A :


141 SA-1203110

16*8117*61

DRILLKHAKIA

58.00-FULL

A B 114.3000 55.0000 57.88 59.88

142 SA-1203110

16*8117* 61

DRILL KHAKIA

58.00-FULL

A B 50.2920 149.000 0 24.35 26.35

143 SA-1203110

16*8117* 61

DRILL KHAKIA

58.00-FULL

A B 136.2456 147.000 0 69.37 71.37

144 SA-1203110

16*8117* 61

DRILL KHAKIA

58.00-FULL

A B 134.4168 116.000 0 68.41 70.41

145 SA-1203110

16*8117* 61

DRILL KHAKIA

58.00-FULL

A B 106.0704 56.0000 53.56 55.56

146 SA-120311

16*8117* 61

DRILL KHAKI

58.00-FULL

A E 51.2064 58.0000 24.82 26.82

0 A147 SA-

12031116*8117* 61

DRILL KHAKI

58.00-FULL

A E 53.0352 144.000 0 25.78 27.78

0 A148 SA-

12031116*8117* 61

DRILL KHAKI

58.00-FULL

A E 131.6736 130.000 0 66.98 68.98

0 A149 SA-

12031116*8117* 61

DRILL KHAKI

58.00-FULL

A E 118.8720 99.0000 60.27 62.27

0 A151 SA-

12031116*8117* 61

DRILL KHAKI

58.00-FULL

A F 90.5256 114.000 0 45.42 47.42

0 A152 SA-

1203116*8117* 61

DRILL KHAKI

58.00-FULL

A B 104.2416 47.0000 52.61 54.61

10 A153 SA-

1203116*8117* 61

DRILL KHAKI

58.00-FULL

A B 42.9768 100.000 0 20.51 22.51

10 A155 SA-

1203116*8117* 61

DRILL KHAKI

58.00-FULL

A B 91.4400 100.000 0 45.90 47.90

10 A


3.37. Preparation of packing list after final inspection.SIZE RANGE:Infant Size (Baby size): 2 Month, 4 Month, 6 Month, 10 Month, (1-12 Months).Toddler Size: 2T, 3T, 5T, 6T (2-5Years)Children Size: 6 Years-12 Years.Adult Size: S M L XL XXL38/39 40/41 42/43 44/45 46/47cmOrder Quantity: 2000 pcs/24 pcs a Cartoon/A Pack-500, B Pack-700, C Pack-800

A Pack Ratio = 500 pcs.Ratio SizeColor S M L XLRed 1 2 2 1Green 83 -> 167 -> 167 -» 83 = 500 11 ->

23 -»• 23 -» 11=68Blue

Assorted Cartoon No:Carton No: Color Size Carton

QuantityGarments pcs Total

Quantity01-03 A S 3 24 pcs 72 pcs04-09 A M 6 24 pcs 144 pcs10-15 A L 6 24 pcs 144 pcs16-18 A XL 3 24 pcs 72 pcs

= 432 pcs

UN Assorted Cartoon:Carton No: Size Carton Quantity PCS Garments a

CartoonTotal Quantity

19-20 S-M-L-XL1-2-2-1

2 60 24 pcs 48 pcs


B Pack Ratio = 700 pcs.Ratio SizeColor S M L XLRed 1 2 2 1Green 117-* 233 -> 233 -» 233 = 700 21 ->

17 -» 17 -» 21=76Blue

Assorted Cartoon No:Carton No: Color Size Carton

QuantityGarments pcs Total

Quantity01-04 B S 4 24 pcs 96 pcs05-13 B M 9 24 pcs 216 pcs14-22 B L 9 24 pcs 216 pcs23-26 B XL 4 24 pcs 96 pcs

= 624 pcs

UN Assorted Cartoon:Carton No: Size Carton Quantity PCS Garments a

CartoonTotal Quantity

27-29 S-M-L-XL 1-2-2-1

3 24 pcs 72 pcs

30 A + B 1 20 + 4 = 24 24 pcs


3.38. Invitation to third party like SGS for final inspection.Sometimes buyer goes with third party inspection like SGS & some other firms. So director need to co-ordinate with buyer nominated third party.

Sample of EmailDear Sir,Thanks, recently we have completed one order from US Buyer. Now we are ready for final inspection. According to our buyer requirement need your organization final inspection certificate. So please come to our factory and final inspection this order and give the conformation date for final inspection.Best regards,

HASAN ZAWADExecutive Director,NORTHERN TOSRIFA INDUSTRY LTD.


3.39. Selection of shipping, forwarding & Consolidation Company for smooth Shipment.In term of selecting shipping first it needs to give performance of buyer demands. If there is any buyer nominee shipping company ship the goods with them to proper shipment of goods. Generally it is very important in term Of FOB shipment. Otherwise select the shipping company whether the shipping process efficiency.

3.40. To help commercial department for making proper documentation for submission in bank as per terms & condition mentioned in M L/C.Arranging all things above by this time master L/C will be reached to the bank & receiving the master L/C from the commercial manager is one of the responsibilities of a merchandiser. Merchandiser help commercial department for making proper documentation for submission in bank as per terms & condition mentioned in m L/C by providing.

3.41. Trim card preparation.Trims card cover all the items used in the garments except the basic fabric. There are hundreds of items use to manufacture the garments. Proper selection of trims & its quality are very important for styling otherwise the garment may be rejected or returned by the customers.

3.42. Writing future business plan.Sourcing for future orders/Buyers: Doing this work he is to do the following works-

Collect Data of all Buying House: His/her first and for most duty that he is to be well acquainted with all the buying houses how and abroad.

Select potential Buyers: Collecting data of all buying houses he should select who are the potential Buyers.

Visit Local Buying House and Give Profile: After selecting potential Buyers he should have to visit Local Buying House and give profile so that the Local Buying Houses may know about them.

Write mails to all Buyers: When a Merchandiser collects data of all Buying House he will be got the contact address. So, writing e-mail to all Buyers is one of the major duties to be performed.

Attend National & International Seminars: The world has been a global village in the arena of Marketing. So for marketing anything else everyone should attend national & international seminars.


Organize a display: In the business world those who can express/show/display themselves are getting more business. So, organizing a display of his company is a pre duty of a Merchandiser. For this a Merchandiser may open a well site with well equipped.Build up strong network with buying house, supplier of fabrics and accessories:Without bringing up someone close you may not benefited. For this reason a merchandiser should have a strong network with all buying houses and suppliers so that he can run his work properly.Doing all the works a merchandiser can go for the next stage. His second step starts with getting new order. When a merchandiser gets new order he has to do the below works.

Receive product package from buyer: His second stage's work begins with receiving product package from his customer.

Discuss with planning and product department for production space and ability to do the work: After observing the product package a merchandiser should have a sound talk or discussion with the planning and production department about the package to settle whether they are able to make the product or not.

Analyze product package: On the basis of a product package an order will be going on. So analyzing product package is one of the important duties of a merchandiser.

List out type of fabric and accessories: If a merchandiser analyzes a product package he can list out what type of fabrics and accessories needed for the package.

Do consumption of fabrics and accessories: List out fabrics and accessories he will go for the consumption done.

Do the costing and quote price: After doing consumption a merchandiser will be clear about the costing and he will quote the price accordingly.


SUPPLY CHAIN MANAGEMENT


4. SUPPLY CHAIN MANAGEMENT4.1. Maintaining data bank (procedure) of suppliers for different kinds of Suppliers.

Row apparel maintain data bank of the different suppliers by By collecting company cards By collecting personal visiting cards By collection company profile By adding number on phone books By using internet By using software's and etc.

4.2. Asking for price quotation procedure from suppliers:At first merchandiser contact with different supplier by sending mail to take or asking price quotation of necessary accessories. After getting the mail supplier send them their price to merchandiser like,

DESCRIPTION Required Qty Unit Price $ AmountUS $

Remark

MAIN LEVEL STORMY LIFE

1225 Doz .22 269.50

CARE LEVEL WOVEN

1225 Doz .04 49.00

SIZE LEVEL COTTON

1225 Doz .05 61025

INTERLINING COTTON

950 Yds .97 921.50

PAPER BAND STORMY

1225 Doz .42 514.50


4.3. Having samples from suppliers & to collect from buyers through Merchandising department;After get sample from suppliers merchandiser those sample send to buyer for collecting approval like,

DESCRIPTION RequiredQty

Unit Price $ AmountUS $

Remark

MAIN LEVEL STORMY LIFE

1225 Doz .22 269.50

CARE LEVEL WOVEN

1225 Doz .04 49.00 Approved all

SIZE LEVEL COTTON

1225 Doz .05 61025

INTERLINING COTTON

950 Yds .97 921.50

PAPER BAND STORMY

1225 Doz .42 514.50

4.4. Comparative statement of price & other relevant factors of suppliers;Collect all statement of price all factors of supplier.

4.5. Organizing negotiation meeting & negotiation the price:To get low price and better quality they need to negotiate the price. Some tune they arranged meeting with different suppliers. In this meeting merchandiser and suppliers are attend.

4.6. Agenda & minutes writing procedure;This is important procedure for supply chain management. In this system they write down the main or bold procedure of work with action tune. This is the one kind of planning.

4.7. P.O sending procedure to suppliers;After approval the sample the sample form buyer and they send P.O to merchandiser. When merchandiser provides P.O to the suppliers. This document is the approval of ordered style and design. If there is any amendment vendor know it to suppliers.


4.8. P.I collecting procedure & checking P.I with the help of commercial Department;Against of P.O document supplier gives P.I merchandiser. It can be collected through e-mail or some other media.Checking of P.I. is,Pin umberUnit priceDescriptionL/C s/be irremovable with add confirmation clausePertical shipment and transshipment allowed.Certificate of origin issue by beneficiary.Pre-shipment inspection certificate issue by beneficiary.Payment at 90 days shing form the date of negotiation.


4.9. Ensuring delivery of fabrics & accessories to factor with proper Procedure;Recheck all procedure and proper documentation again and then go for the action. Received all fabric or accessories which amount are added in the document and also check the qualities of all things. Then make a new document where they add received thing with undelivered things.

FABRIC INSPECTION REPORT(4 POINT SYSTEM)FACILITIES NAME & FLOOR: 11-05-2012 LAST REVISION DATE: 08-05-07DATE : 02-05-2012 FAB. DESCRIPTION: 100% COTTON TOTAL PENALTY POINT: 130 FACTORY NAME: FAB. CONSTRUCTION: 128*60/20*16 AVRG. DFCT. IN 100SQ. YRDS: 17.77

BUYER NAME:.......................FAB . CONSIGNMENT:............................REJECTED:.........................FAB. SUPPLIED BY: SOUTH CHINA TOTAL ROLL RCVD.:...........ACCEPTED:.......................

STYLE NO.: HBTR-33 TOTAL YDS/MTR/RCVD QTY.: 2600YDSBOOKING WIDTH:..................................... TOTAL YDS. INSP. QTY : 460YDS.

DEFFECT ITEMS REMARKS

BALE SNO.

ROL LNO.

LOT NO.

CO LOR

ACTU ALWIDTH

ROL LQTYYRDS

INSP T.QTYYRDS/MTR

Dyefau1t

S hadedef

F 1yyarn

F an.hole

s 1ub

Foreignyarn

S P0t

M issingYarn

T hickyarn

K not

C reaseMark

Tot alpenaltypoint

P ointPer100sq•yds

58 A RE D

57 143 143 4 2 5 2 4 3 38

07 A RH UB

57 144 144 3 3 0 4 4 2 43

50 A AR D

57.5 146 146 4 2 0 2 4 2 32

46 B 57 27 27 2 7 1 • 4 3 " 171 1 1460Y 460Y 43 0

o


4.10. Inventory management in store with proper procedure;While accountants often discuss inventory in terms of goods for sale, organization manufactures, service- providers and not -for-profits - also have inventories (fixtures, furniture, supplies,) that they do not intent to all sell. Manufacturer; distributors; and wholesalers, inventory tends do not cluster in warehouses. Retailers; inventory may exist in a warehouse or in shop or store accessible to customer. Inventories not interred for sale to customers or to clients may be held in any premises an organization used. Stock ties up cash and, if uncontrolled, it will be impossible to know the actual level of stocks and therefore impossible to know the actual level of stocks and therefore impossible to control them.While the reasons for holding stock were covered earlier, most manufacturing organizations usually divide their 'goods for sale' inventory into:Raw materials - materials and components scheduled for use in marking a product.Work in process, WIP - materials and components that have begun their transformation to finished goods.

Finished goods- goods ready for sale to customers. Goods for resale- returned good that are salable. Old materials.

INVENTORY REPORT OF ACCESSORIESFACTORY: TELB/B L/C NO.: 1546-1205 0055STYLE NO.: PXH-951INVOICE NO.: FEL/CHT - 65730AACTUAL RECEIVING DATE: 27.03.12DATE: 29.08.12 BUYER: TEXEBO EXP L/C NO.: P.O. NO.:P/INO.: PI/S-TUA-0007 STC LOT NO.: 1S17 STANDARD SOURCING (HK) LTD.SL. NO.

DESCRIPTION OF GOODS

ORDER QTY.

INVOICE QTY.

RECEIVED QTY.

BALANCE

REMARKS

01 MAIN LABEL 8660 PCS 8700 PCS

8700 PCS

WRWLOOL-KO. (KHAKI)

6250 PCS 6250 PCS

6250 PCS


WRWLOOL-NB. (NAVY)

2410 PCS 2450 PCS 2450 PCS

02 CARE & SIZE LABEL 8685 PCS 8900 PCS 8900 PCS

INSEAM WISE QTY B/DOWNINSEAM SIZE30 32 673PCS 700PCS 700PCS30 34 1042PCS 1050PCS 1050PCS30 36 975PCS 1000PCS 1000PCS30 38 892PCS 900PCS 900PCS30 40 745PCS 750PCS 750PCS30 42 642PCS 650PCS 650PCS30 44 434PCS 450PCS 450PCS32 32 450PCS 450PCS 450PCS32 34 863PCS 900PCS 900PCS32 36 788PCS 800PCS 800PCS32 38 545PCS 550PCS 550PCS32 40 387PCS 400PCS 400PCS32 42 176PCS 200PCS 200PCS32 44 73PCS 100PCS 100PCS

STORE ASST. / STORE OFFICER SR. STORE OFFICER/ ASST. MANAGER STORE MANG.


4.11. Monthly supply chains department report;Status Report

Order Processing

Storing In Store Remarks

4.12. Trims card preparation;Before production trims card needs to make. Trims card preparation are, Buyer name Order no Total itemsAll accessories, 1 sample will be added (main level, care level, sewing thread, poly bag, etc.)


COMMERCIAL DEPARTMENT


5. COMMERCIAL DEPARTMENT5.1. Application Procedure to Bank for B/B, L/C OpeningWhich L/C issued against the original Master L/C is called B/B, L/C. A back to back L/C is a letter of credit issued for the account of a buyer, who is already holding an Master L/C in his or her favor. The back to back L/C is issued in favor of the supplier to import raw materials required to produce the item meant for export as stipulated in the credit being held by the buyer.

Papers / documents required for submission to the bank for opening of back to back L/C are-

Master L/C. Valid Import registration certificate & Export registration certificate. L/C application & LCA form duly filled-up & signed. Pro-forma Invoice or Indent. Insurance cover note with money receipt. IMP From duly signed.

In addition to the above the following papers / documents are also required for export oriented garment industries while requesting for opening of back to back L/C:-

Textile permission. Valid bonded ware house license. Quota allocation letter issued by EPB in fervor of the applicant in case of

quota items. In case the factory premises is a rented one, letter of disclaimer duly executed

by the owner of the house / premises to be submitted.


Application format of B/B, L/C to the bank are as follows.July28,2011.ToThe manager (Import).L/C issuing bank name & address.Ref: Account name.........holding A/C No..........with your branch.Sub: Request for opening a back to back L/C against export L/C number......received bybuyer.Dear Sir,We would like to inform you that please open B/B L/C for US$ against Master L/C to enable we import fabric to execute the stipulated hi the said Master L/C.You are hereby authorized to keep the aforesaid original Master L/C #.........as lien.......tocover finances involved in the opening back to back L/C.Thanks, Applicant name Signature & designation.Encl:

Contract. Banks L/C application duly filled-up. Insurance cover note (if applicable) Import form(if applicable) L.C. A (Letter of credit authorization form)

5.2. Checking M. L/C, related with terms condition mention in M. L/C Export LC no. LC opening data. Name of the L/C opening bank. Whether issued as per UCP. Name of the beneficiary. Name of the foreign buyer. Whether it is authentic/ test agreed. Whether it is irrevocable. Whether it is transformable. Whether it is confirmed by third bank. Whether transfer is restricted. Whether transfer is regular. Expiry date of Export L/C. Place of Expiry L/C.


Amount of Export L/C. Last data of shipment of Export L/C. Port of destination. Negotiation period. Whether negotiation is restricted. Bill of Lading clause/air way ball clause. Whether Export L/C is genuine. Payment clause. Basis of L/C Whether FOB/C and F/CIF. Name of Exportable category no. Export promotion bureau allocation no. Quantity of exportable. Name of the county to export. Name of particular shipping line if any. Reimbursement instruction on export L/C. If the export L/C opening bank is not required. Fabric description of export L/C. BBLC proforma invoice description.

Documents Required: Commercial invoice. Packing list BL/FCR. Original inspection Report. Order confirmation certificate. GSP form. Packing list approval. Additional condition, (required amendment) Bank to bank documents send to.

5.3. Acceptance Procedure of M. L/CCopy of master L/C or received of this documentation from the buyer, the exporters become sure that they would obtain foreign currency after the perches shipment.Contract sheet - Sing by buyer and vendor (2 pages)

Style number Shipment date Mode of shipment (sea / air) Order quantity and size ratio... .XL, XXL, SML Fabric description Spec sheet.

5.4. Collection of All Relevant Document from Different Companies and Organizations Like GSP. CO, EXP. LDGSP system:GSP means generalized system of preference. Bangladeshi garments are exported in the European union market at a quota free system. EEC sectioned duty free status forBangladeshi in 1992 for importing of our readymade garments in their market which is known as GSP.


If any importer can prove in European Union market that his garments is produced by the Bangladeshi fabric, he will get this facility. EEC importers get 12% duty rebate on woven fabrics and 12.50% duty rebate on knit fabrics on their GIF invoice value.In order to qualify for the GSP facility we have to abide by some terms and conditions relevant to the rules of origin. Following is the terms and conditions.

Three stage transformation for woven fabrics i.e. Grey fabric to be produced in Bangladesh. Dyeing printing and finishing of these fabrics to be done here. Finally readymade garments to be produced here by these fabrics.

Four stage transformation for knit fabrics i.e. Yarn to be produced here from raw cotton. Grey fabric to be produced. Dyeing printing and finishing to be done. Finally knit garments to be made here.

It is a common demand by the customers' authorities in EU.GSP facility get EU importers when they import garments from third world country.

The certificate of origin is a document that is required in certain nation. It is a signed statement as to the origin of the export item. Certificate of origin are usually signed through a semi-official organization such as local chamber of commerce.

5.5. Preparation of Commercial InvoiceAn invoice is a commercial document issued by a seller to a buyer, indicating the products, the quantity and description of the goods the loading port and destination port, the mode of transportation, the country of origin, the price per unit and total cost of the goods with which the seller has already provided the buyer. An invoice indicates that payment is due from the buyer to the seller, according to the payments terms. The shipper gets the invoice ready at the time the goods are being is prepared for shipping.

5.6. Document Submission Procedure in BankHave to fill up the forms mentioned above and after verifying and signing the following documents should be submitted to the bank: -

Trade license (valid) IRC (import Registration certificate) Membership certificate Memorandum of association Income tax declaration A photograph


Local Document Bill of exchange. Invoice. Packing list. Co/ delivery challan / truck challan Good production certificate (BTMA) original copy. GP2 challan

Foreign Documents: Bill of exchange. Invoice. Packing list. Bill of lading. GSP/CO/Inspection certificate

5.7. Application procedure to Procedure for Cash Incentive from Bank Procedure for cash intensive from bank with reference to the above we

enclosing relative document Application forwarding. Application form. Pay order. Undertaking. Bank certificate. Proceeds realization. Invoice for Export and B/C. Lock back to back related document. Utilization declaration. Copy of Export L/C.

5.8. Containers Sizes and Kinds Standard containers. High-cube containers. Hard-top containers. Open-top containers. Flat racks. Platforms (plats). Ventilated containers. Insulated and refrigerated containers. Bulk containers. Tank containers.


ISO standard:There are five common standard lengths, 20-ft (6.1 m), 40-ft (12.2 m), 45-ft (13.7 m), 48-ft (14.6 m), and 53-ft (16.2 m). United States domestic standard containers are generally 48 ft (15 m) and 53-ft (rail and truck). Container capacity is often expressed in twenty-foot equivalent units (TEU, or sometimes teu). An equivalent unit is a measure of containerized cargo capacity equal to one standard 20 ft (length) x 8 ft (width) container. As this is an approximate measure, the height of the box is not considered, for instance the 9 ft 6 in (2.9 m) High cube and the 4-ft 3-in (1.3 m) half height 20 ft (6.1 m) containers are also called one TEU.The maximum gross mass for a 20 ft (6.1 m) dry cargo container is 24,000 kg, and for a 40-ft (including the 2.87 m (9 ft 6 hi) high cube container), it is 30,480 kg. Allowing for the tare mass of the container, the maximum payload mass is therefore reduced to approximately 22,000 kg for 20 ft (6.1 m), and 27,000 kg for 40 ft (12 m) containers.

Specifications20' Container 40' Container 40 'high-cube

Container45' high-cube Container

Imperial Metric Imperial

Metric Imperial Metric Imperial

Metric

External dimensions

Length 20'00" 6.096 m

40'0" 12.192 m

40'0" 12.190 m

45'0" 13.716m

Width S'OO" 2.43S m

S'O" 2.438 m

S'O" 2.438 m

S'O" 2.43S m

Height S'6" 2.591 m

S'6" 2.591 m

9'6" 2.896 m

9'6" 2.896 m

Interior dimensions

Length 18'10-i,,?»

S.^SS m

39'545

V12.032 m

39'4" 12.000 m

44'4" 13.556 m

Width rJ^ 2.352 m

7'S1^ 2.352 m

7'7" 2.311 m

7'81V 2.352 m

Height rf1^; 2.385 m

~< t\ S* '9 */«-

2.385 m

8'9" 2.650 m

vTUfa99

2.698 m

Door aperture

Width 7 '8 3 8" 2.343 m

7'S%" 2.343 m

7'6" 2.280 m

7'SH" 2.343 m

Height 7*5 %* 2.280 m

7'53/i" 2.280 m

S'5" 2.560 m

8' S"/«tt

2.585 m

Velum* 1,169ft3 33.1 m3

2,385 ft3

67.5 m3 2,660 ft3 -5.3 m3 3.040 ft3

86.1 m3

Maximum gross mass

66,139 ib 30,400 kg

66,139 !b

30,400 kg

68,008 Ib

30.848 kg

66,139 Ib

30.400 kg

Empty weight

4,850 Ib 2,200 k I

8,380 Ib

3,800 k g

8,598 Ib 3,900k t

10.580 Ib

4,800 k g

Net load 61,289 Ib 28.20 57,75 26.600 58,598 26,580 55.559 25,60


0 kg 9 Ib kg Ib kg Ib 0 kg

PRODUCTION DEPARTMENT


6. PRODUCTION DEPARTMENT:6.1. Preoperational of total seasonal production plan:Yearly order projection needs to be consolidated into yearly order plan. Order plan is based on already negotiated orders. Projection of orders is generally based on preliminary discussion & guesswork but order plan is based on agreed contracts with Ihe customers.Company: NORTHERN TOSRIFA INDUSTRY LTD.

Item of Production: TANK TOP

2008 Target Quantity in pcs Qty in US $

TEXEBO Triburg Jecko Total

January Qtyinpcs 10,000 5,000 10,000 25,000Amount US$

160,000 125,000 150,000 435,000

February Qtyinpcs 7,000 3,000 8,000 18,000Amount 280,000 150,000 300,000 730,000

March Qtyinpcs 5,000 3,000 5,000 13,000Amount 150,000 100,000 150,000 400,000

April Qty in pcs 10,000 5,000 10,000 25,000Amount 450,000 100,000 500,000 1,050,000

May Qty in pcs 30,000 20,000 25,000 75,000Amount 1,350,000 800,000 1,000,000 3,150,000

June Qty in pcs 20,000 20,000 30,000 70,000Amount 800,000 750,000 135,000 1,850,000

July Qtyinpcs 39,500 15,000 10,000 64,500Amount 1,850,000 600,000 400,000 2,850,000

August Qty in pcs 25,000 5,000 10,000 40,000Amount 1,000,000 200,000 450,000 1,650,000

September Qtyinpcs 10,000 5,000 10,000 25,000Amount 450,000 200,000 400,000 1,050,000

October Qty in pcs 8,000 16,000 10,000 34,000Amount 360,000 720,000 450,000 1,530,000

November Qtyinpcs 30,000 7,500 10,000 47,500Amount 1,350,000 300,000 450,000 2,100,000

December Qtyinpcs 25,000 30,000 12,000 67,000Amount 655,000 800,000 300,000 1,755,000

Total Qtyinpcs

Total Amount


6.2. Work study or industrial engineers procedure.Industrial engineering draws upon the principles and methods of engineering analysis and synthesis as well as mathematical, physical and social sciences together with the principles and methods of engineering analysis and design to specify, predict and evaluate the results to be obtained from such systems. In lean manufacturing systems, industrial engineers work to eliminate wastes of time, money, materials, energy, and other resources. The term "industrial" in industrial engineering can be misleading. While the term originally applied to manufacturing, it has grown to encompass virtually all other industries and services as well. The various topics of concern to industrial engineers include management science, financial engineering, engineering management, supply chain management, process engineering, operations research, systems engineering, ergonomics, value engineering and quality engineering.Major Parts of IE in Garments Industry: Analysis Procedure Operation Procedure Workers Assessment Objectives of IE: To sells or business target of the company. To spread production planning information. To set target and submit balance report within schedule time. Analysis

Procedure: Basic Semi Critical Critical

Basic Analysis: Operator Training Analysis Pre-Production Meeting Analysis

Target Setting Analysis: Analysis team will analyze target setting. Setting line target depends on following terms:

SMV Manpower Operator and Helper Targeted Efficiency

Let, for any garments given SMV = 12.25Total Manpower = 28 Operators + 25 Helpers = 53 Persons


Let us consider the line Efficiency = 100% Then total outcome = 53 x 6012.25= 260 pieces per hour But actual line Efficiency = 80% Then outcome of this line = 53 x 8012.25= 208 pieces per hour. Line Productivity Calculation: Line productivity = target per hour x SMV x 100%(Manpower x 60) - Non productivity time = 208 x 12.25 x 100(53x60)-0 = 80%If a line contains 53 manpower and target given per hour 200 then, Line productivity = target per hour x SMV x 100%(Manpower x 60) - Non productivity time = 200 x 12.25 x 100(53x60)-0 = 77%Again, manpower decrease 53 to 45 and line target remain same as 200 then, Line productivity = target per hour x SMV x 100%(Manpower x 60) - Non productivity time = 208 x 12.25 x 100(45x60)-0 = 90%


6.3. Daily Production ReportLINE WISE DAILY PRODUCTION REPORTFACTORY:...................BUYER:.....................STYLE NO:.................SIZE:............FACILITY:...................LINE NO:.................. ITEM:.........................ORDER QTY:CUT NO. SIZE

/HR.TOTAL PRDN.

WORKING HR.

TOD AY AVG /HR

TOTA L TERGET/H R

MOR E THEN TARG ET

LESS THE N TAR GET

REM ARKS

TOD AY

TOTAL

F

2ND

oRD

JIH

51M

61H

?m

8™

glH

10™

TOTAL

PREVIOUS COLOR WISE PRODUCTION SUMMARY

GRAND TOTAL COLOR ORDER QTY CUTONG

INPUT OUTPU T

TOTAL

Total Cutting:.....................Today's input:.....................Total input:............Balance input:....................Prevs. Output:......................Today's output:....Total output:......................Balance output:....................Output complt date:L.Q.CLine ChiefMCMAPM/PM6.4. Quality management procedureFlow chart of quality management system

Inspect all incoming goods, all in-process goods & all finished goods to ensure the quality of products

↓Ensure that all patterns & grading of patterns are okay Inspect spreading, xmtting &

numbering


↓Ensure If relaxation time was to knit fabric

↓Install in line inspectors in the sewing line

↓Install traffic light chart system or other system to monitor the quality in the

production line↓

Inspect 100% goods delivered from sewing lines↓

Inspect the table quality passed garments with statistical technique Control reject goods so that they do not mix up with quality passed goods

↓Control alterable goods, washable goods so that they can be double checked to ensure

quality.↓

Inspect goods with right equipment & in right conditions (equipments should not be faulty & inspection should be conducted on well lit table)

↓Inspect ironing, folding

↓Make repeat inspection of garments prior to poly packing Inspect poly packing &

assortment↓

Pre final inspection of goods↓

Final table inspection is controlled prior to shipment of goods.


Cutting:Fabric inspection:FABRIC INSPECTION REPORT(4 POINT SYSTEM)FACILITIES NAME & FLOOR: 11-06-2012 LAST REVISION DATE: 08-05-07DATE : 02-05-2012 FAB. DESCRIPTION: 100% COTTON TOTAL PENALTY POINT: 130 FACTORY NAME: FAB. CONSTRUCTION: 128*60/20*16 AVRG. DFCT. IN 100SQ. YRDS: 17.77 BUYER NAME: FAB. CONSIGNMENT: REJECTED:FAB. SUPPLIED BY: SOUTH CHINA TOTAL ROLL RCVD.: ACCEPTED: STYLE NO.: HBTR-33 TOTAL YDS/MTR/RCVD QTY.: 2600YDSBOOKING WIDTH: TOTAL YDS. INSP. QTY :460YDS.

DEFFECT ITEMS REMARKS

BALE SNO. ROL LNO.

LOT NO.

CO LO

ACTU AL

ROL L INSP T. Dy

S h F 1 F a S 1 F or S P M is T hi K n C r Total

P oi

R WIDT QTY QTY e a y n. u ei o si c o e pen ntH YRD YRD d h b 8 t n k t a alt P

S S/ f e y ol n g y s y erMTR a d a e y Y ar e poi 1

u ef r ar ar n nt 01 n n n M 0t a sq

r -yk ds

58 A RE D 57 143 143 4 2 5 2 4 3 3807 A RH

UB57 144 144 3 3 0 4 4 2 43

50 A AR D 57.5 146 146 4 2 0 2 4 2 32

46 B 57 27 27 " " • - 2 7 1 " 4 3 " 17

1 1 1460Y 460Y 43 0


Cutting inspection:FACTORY NAME: BUYER NAME: ASMARA STYLE/ORDER NO.: P.O/REF/ITEMNO.:CUTTING STATEMENTFACILITIES NAME & FLOOR: 5™ DATE: 16-05-12CUTTING START DATE: CUTING NO.: 2*GARMENTS ITEM: LOT NO.:ORDER QTY.: 4271 PCS SHADE/ CON:

SL. GMT COL LAY SIZE 00 0 1 3 5 7 9 TTL. COUNTRY NAME

NO 'S OR ER QTY.

, PAR RATI 200 200 200 200 200 200 200T 0

ITEMPIN K 1 2 3 4 5 6 7 1400*2

TOTAL QTY. 1400GRAND

TOTAL

LINE NO.

REMARKS:

Pattern verification for new style Correction of pattern Re-Design the pattern Inspection the spreading quality Inspection the cutting parts (100%) Replacement


Sewing inspection: Process wise 7 pcs bundle inspection Inline garment menufacturement inspection Hourly critical process control Hourly end line quality checking AQL audit

FACTORY: FACILITY:QUALITY DIVISIONSEWING DEPERTMENTLINE WISE DAILY REPORTBUYER:..................... STYLE NO:................. SIZE:.LINENO:.................. ITEM:.ORDER QTY:

CUT NO. SIZE /HR.

TOTAL PRDN.

WORKING HR. TOD AY AVG /HR

TOTA L TERG ET/H R

MOR E THEN TARG ET

LESS THE N TAR GET

REM ARKS

TOD AY

TOT AL

1ST | 88 l)

2ND

3KU

4TH

5™

6™

7nt

8™

gTH

10™


TOTAL

PREVIOUS COLOR WISE PRODUCTION SUMMARY

GRAND TOTAL COLOR ORDER QTY CUTTIN G INPUT OUTPU T

TOTAL

Total Cutting:.....................Today's input:.....................Total input:.............Balance input:....................Prevs. Output:......................Today's output:.....Total output:......................Balance output:....................Output complt date:L.Q.C Line ChiefAQL ChartAQCMAPM/PMLot Size for Sample Min. 1.5 2.5 4.0 6.5inspec. size for Measure

inspec. Quantity

AQL-2.5 Ac Re Ac Rc Ac Rc Ac Rc Ac Rc2-8 2 1 0 1 0 19-15 3 1 0 1 0 1 0 116-25 5 1 0 1 0 1 0 1 0 126-50 8 2 1 2 0 1 0 1 0 1 1 251-90 13 3 1 2 0 1 0 1 1 2 2 391-150 20 3 1 2 0 1 1 2 2 3 3 4151-280 32 3 2 3 1 2 2 3 3 4 5 6

3 8 j ;


281-500 50 5 3 4 2 3 3 4 5 6 7 8501-1200 80 8 5 6 3 4 5 6 7 8 10 111201-3200 125 13 7 8 5 6 7 8 10 11 14 153201-10000 200 20 10 11 7 8 10 11 14 15 21 2210001-35000 315 32 14 15 10 11 14 15 21 2235001-150000 500 50 21 22 14 15 21 22150001-500000 800 80 21 22 21 22500001- Over 1250 125 21 22

Finishing and final inspection: Check the measurement of finishes garment. Factory final inspection.

6.5. Management of outside OC from buyers;Quality is not absolute but can only be judged by comparing with standards. It can be determined by some characteristics namely- design, size, materials, chemical composition, workmanship, finish and other properties.

Quality of product Quality of process Quality of contribution towards the environment and to the end customer.

Objects of Quality:The main objective is to produce the best quality garments which are acceptable for all the buyers & by reducing inspection rejection ration & claim from buyers. We maintain two types of strategy.

Preventive and Corrective.


6.6. Fabric layout procedureFabric layout process is designed as per marker and cutting ratio. And fabric lay depends on table length width. And there must be some minimum, overlapping in between one after one ply.

6.7. Fabrics cutting & management procedure;Cutting process: Cutting department receive tech pack from merchandiser and p.p sheet of a style from I.ECutting check whether sample master pattern and fabrics are ready or notIf ready cutting dept. collect sample, marker, and fabrics (for size set) from the sample section CAD section and fabric store. .If it found that an adjustment is required in the master pattern then cutting manager buyer, qc, and pattern master check and make necessary correction as per grading and inform the pattern and CAD sectionThen cutting dept collect fabrics for bulk production from store and check wheatear, of every roll in fine or not and check the width of a fabric for that lot.


Delivery of cutting parts: Receive the parts If it is sub- contract than it place to store Input in sewing floor. Fault of cutting: Shade Measurement Fabric shape


Panel cross checking Print and embroidery

Important note in cutting section: TMV -Time Measurement Unite. SMV-Standard Minute value. SOP -Standard Operation Procedure. Cutting depend on -number of marker/number of body part. 10 pcs markers mean 10 pcs complete garments.

6.8. Production meeting in factory:Pre production meeting is the process of transforming information many people all managers like production, cutting, quality, finishing as well as store.Pre production preparation (cutting)

Check the fabric approval, fabric swatch dia, fabric fault, GSM, shrinkage. Checking of mini marker. Prepare fabric consumption. Check the pattern Run trial cutting Prepare of lay chart

Pre production preparation (sewing) Check the approval fabric Standard Approval trim card Approval sample Machine layout Folder and attachment


6.9. Fabrics inspection procedure; Fabric inspection: (4 point system) Check the received fabric with length, color, weight as per fabric booking

sheet. Fabric testing as per 4 point inspection system. Less than 2000yds.........10% More than 2000yds..........10% If defect in 10%.....,..........100%

point impaction, accepted point industry roll for, S/J =20 point D/J =24 point Warp knit =26 point

Penalty point is asking according to size of defects, wrap and weft direction:Length of defect Point Sticker color

Less than 75mm/ 3" defect 1 White

75mm-149mm/3"-6" 2 Green150mm-229mm/6"-9" 3 YellowMore than 260mm/9" 4 Red

6.10. Lab dips preparation procedure;It is the merchandiser's responsibility to get the Lab dips from the processing mill and to get approval from buyer.There are different matching systems followed in Labs. They are

Tube light matching. Sun light matching. Ultra Violet matching. Sodium light matching (show room).


Each of these above matching will give different results. For example, if a lab dip matches to the original in tube light, it will differ hi sun light. So the lab dips are to be made according to the buyer's matching system.Different buyers follow different matching. Hence before proceeding lab dips, merchandiser should be aware of the buyer's matching system. Accordingly he should arrange to make lab dips.Also he must be sure of making the lab dips hi the actual production fabrics. It is better to make lab dips in more than 3 closer shades. (Some times, the processing factory will make lab dips in 2 shades and will make them hi to 4 bits. If we send the same to buyer and if buyer finds out this, he will think that he had been cheated purposely by the merchandiser. Our reliability will get questioned here).Before sending the lab dips to buyer, the merchandiser should verify whether they are closer to the required shade. And he should send them to buyer only if he is confident that they will get approved. If he sends them with a doubt and if they are not approved, he will have to make them again. By this way, at least 1 week time will be wasted; courier expenditure will be wasted unnecessarily. To adjust this wasted tune, we will have to urge the production which may lead to quality problem. So if he is not satisfied with the lab dips, he should arrange for the revised lab dips from the processing mill immediately.When sending the lab dips to buyer, he has to take some extra care. The lab dip fabric bits are to be ironed and cut into a clean shape. They should be attached to the shade card hi an attractive presentation. This will give a pleasant mood to buyer when he verifies the shades. (Here we should understand the psychological effect in this regard. If we see lab dips hi the morning, we may think they are not suitable. If we see the same hi the evening or the next day, we may think they are closer. Our presentation of lab dips will help to get quick approvals. This is not cheating; just a tip).While making lab dips, the lab hi processing mill will have the recipes noted. They will give different reference numbers to different lab dips. Accordingly each lab dip will have different reference number. When sending lab dips to buyer, the merchandiser should keep one set of counter lab dips with reference numbers. He must be sure that the reference numbers mentioned to buyer's set are the same in his counter set also. It is advised to follow the same reference numbers by everybody - processing mill, merchandiser and buyer. This will help to avoid confusion when processing.The lab dip procedure is as follows-

Lab Test Dimensional Stability How to check dimensional stability Color Fastness Color Fastness to Crocking Color Fastness to Wash Color Fastness to Perspiration Light Fastness Piling Laboratory


6.11. Dying procedure step by step; Dyeing process: Conventional: Isothermal Migration 60:C isothermal process 80:C isothermal process 80:C Turquoise process CVC Dyeing process

Special: White dyeing process Washing process Enzyme process Topping process Addition process

6.12. List of the machines in GMTS;NORTHERN TOSRIFA INDUSTRY LTD. MACHINE LIST

TYPE OF MACHINE QUANTITY (SETS)

SINGLE NEEDLE 374

DOUBLE NEEDLE 92

OVERLOOK 78

KANSAI 30

BAR TACK 30

BUTTON STITCH 30

BUTTONHOLE 25

EYELET BUTTON HOLE 2096


SNAP BUTTON 35BLIND STITCH 8FEED OF THE ARM 25CUTTING MACHINE 20HEAT CUTTER 5FUSING MACHINE 2WAIST BELT SETTING 4SPECIALIZED MACHINE:NEEDLE DETECTOR (TUNNEL) 5CAD MACHINE 4PLOTTER 2DIGITIZER 2VELCRO CUTTER 2SEAM SEALING 12ZIG-ZUG 12FABRIC INSPECTION MACHINE 2THREAD SUCKING MACHINE 5STEAM BOILER 2STEAM IRON 60ELASTIC ATTACHING 2LABEL JOINT 6LIGHT BOX 1OTHER SUPORTING EQUIPMENT:QUILTING MACHINE 2EMBROIDERY (UP TO 15 COLOR) 2LAY END CUTTING MACHINE 10VACUUM IRON TABLE 60HAND NEEDLE DITECTOR 3TOTAL MACHINE 975 SETS


WASHING PLANT:TYPE OF MACHINE QUANTITY (SETS) CAPACITY

SAMPLE WASHING MACHINE

9 1300 Ibs

WASHING MACHINE 6 95750 IbsHYDRO EXTRACTOR 3 1800 IbsDRYER 12 20100 IbsSAND BLAST MACHINE 8 1 6000 pcs per daySAND BRUSH MACHINE 5 3360 pcs per dayE . T. P. 1 1 50000 Ltr. Per hour

6.13. Reporting system in production department;LINE WISE DAILY PRODUCTION REPORTFACTORY:...................BUYER:.....................STYLE NO:.................SIZE:............CUT NO. SIZE /

HR.TOTAL PRDN.

WORKING HR. TOD AYAVG /HR

TOTA L TERG ET/H R

MOR E THEN TARG ET

LESS THE N TAR GET

REM ARKS

TOD AY

TOTAL

,SJ2MD

aRD

4m5™6™7™8™ ;

FACILITY:...................LINE NO:.................. ITEM:.........................ORDER QTY:


glH10™

TOTALPREVIOUS COLOR WISE PRODUCTION SUMMARYGRAND TOTAL COLOR ORDER QTY CUTTIN G INPUT OUTPU T

TOTAL

Total Cutting: Balance input: Total output:.. L.O.C............Today's input:.....................Total input:...................,...........Prevs. Output:......................Today's output:......................Balance output:....................Output complt date:......Line Chief AQCM APM/PM6.14. Receiving, requisition & inventory management procedure in production Department;Store RequirementStyle: 3V1597 FLOW -1Attn: Mr. Zulficker -Sr. officer store CC. Mr. Faruque - Ast Manager CC. Mr. Raihan - Sr. store officer CC.Mr.Lutfor-AGM

Please arrange & send the following item to production floor 5 Tejgon Fabric;SI. No. Item Color Size Gmts/Qty. Qty/Yrds Remarks

1 Shell: 98% Cotton 2% Spandex twill

K.Nevy 14.49 9425 11380

Classic Red

7609 9187

Spirits b/ Turg

2999 3621

Hayle Blue

5580 6737

Ferguson Green 2999 3621Tyson Pink

4271 5157

White 0.47 32883 1287


AccessoriesItem Color Size GmtsQty Ace's Qty

1 Main label & Size 32883 33869 pcs Size wise b/dwn next page2 Care Label 33869 pcs3 Zipper For fly 33869 pcs Size wise b/dwn next page4 Jocker Tag 33869 pcs b/dwn same as main&size

label5 Mtl Shank button PC-M08 27 L 41 grs Turg+green

PC-MI 15 27L 186 grs Navy,red,bhie,pink6 Thread As per booking qty7 A&F Label 33869pcs Size wise b/dwn next page

Label/Zipper/ Jocker Tag wise b/dwn0(2 Vi") 1(2 '/2") 3(2 >/2") 5(2 3/i") 7(3") 9 (3 1/4") 00(2 >/4")

k. navy 1710 1710 2071 1532 972 752 956c/red 1356 1356 1642 1214 801 657 808s/b/turg 452 452 547 409 379 420 427Hblue 772 772 827 919 807 728 919Fgrecn 452 452 547 409 379 420 427Tpink 701 701 848 632 496 486 532


6.15. Fabrics Cutting and Management Procedure Organogram of Cutting department

6.16. Role and Responsibility of cutting department:Cutting Manager:

Total responsibility of cutting section from cutting to delivery sewing section. Good knowledge in cutting. Hard working. Good knowledge in Computer & knows of buyer order. Skill in regular reporting to the management. Skill in handling the cutting section. Responsible for bulk cutting and necessary pattern changes if required. Will manage and assist others regarding cutting works.


Have to posses work with quality system. Have to carry out quality production of the department, Daily planning for cutting quantity. Regularly fabric receive from fabric receive man. Checking marker. Must be knowledge about pattern. Sharing the tools & techniques in the cutting section of all staff

Cutting supervisor: Complete knowledge about bundle Good knowledge about lay, shading, sticker. Daily work & planning receive from cutting incharge then divided into the

table to table in the table leader.

Input supervisor: Daily cutting fabric delivery from cutting section to sewing section. Calculate total delivery fabric. File up all of receive & delivery documents

Table Leader: He/she maintain the total work of table from lying to bundling

Cutter Man:He/she flow the marker and cutting fabric. Marker Man:

He/she laying the fabric then setting the marker. Seasor Man: He/she cutting fabric by lay set up. When a cutter man cutting the fabric if

fabric cutting is less, than seassor man cutting fabric for equal.Lay Man:

He/she setting the lay and equal lay to lay. Bundle Man:

Bundling the cutting fabric flow the chart, bundling card, sticker, serial and size.

Sticker Man: At first he/she will see the chart & size then start stiekering.

6.17. Some vital step before much cutting for production:Size set cutting: Cut two pieces body and relevant parts per size and check the measurement is it ok or not. Then send it to the sewing section. After sewing recheck all size, and ensure the correct measurement which has given in specification sheet. If find the measurement is short that time pattern size will increase. After correction pattern check it again. Check shrinkage and twisting.Trial cutting: After size set cutting some pieces of garments are going to random sewing up to finishing from each size. After sewing check all garments that, have any defect or not. If


any defect happens in any garments, find out where it's occurred. After then make pattern again based on defect.Test cutting: After trial cutting again some pieces of garments are going to sewing from each size. But at first must be over come all kinds of defect.Much cutting: when every step is ok, then much production will be started.

6.18. Total Process of Cutting Section;Step-01: Store Q.C Cutting - Cutting Q.CIn the cutting section how work has been done:At first fabric receive from Northern or some other place.

Checking fabric delivery/receive copy. (Flow Buyer, Lot number, Dia, Type of fabric, color, Roll to Roll, see the total quantity)

Checking the packing list. Approve the SR sheet. (SR came from cutting section) when cutting section

takes the fabric from store then they see all of and making SR sheet. Receive G.S.M paper. Receive shade ban paper. File up with register. (All data such as color, quantity, buyer, lot number,

challan number, type of fabric, dia etc.) Register stay in store.

Step - 02: A receives man of cutting section receive fabric from cutting store by SR sheet. Step - 03: Fabric receiver sends the fabrics to Q.C for fabric check. Step - 04: Before Q.C doing some test. Such as

G.S.M test (before wash 7 after wash) Shrinkage test. Twisting test.

Then approve shade ban & color shade by Q.C.Step - 05: After checking and some test cutting incharge receive the fabric then transfer to cutting supervisor with planning for cutting.Step - 06: cutting supervisor transfer this fabric to table leader and give work planning sheet of cutting incharge. It is including register khata.Step - 07: Table leader transfer this fabric to lay man with marker. Then lay man starts fabric lying.

If fabric is tube dia than doing fabric lay then width cutting 1 inch. Cutting 2 inch for open dia. When fabric lying increase 2 inch from marker length to fabric length. Fabric is cutting part by part if the fabric is strip. If the fabric length is more than 150 inch then setting 8 lay men and if the

fabric length is Less than 150 inch then setting 6 lay man.


Then maintain roll = bundle. Example 1 roll = 1 bundle, 2 roll = 2 bundle,Step - 08: After lying fabric and sit the marker cutter man starts cutting fabric.Step - 09: After cutting fabric, sticker man apply sticker in cutting fabric piece. In this time sticker man must be follow chart.Step - 10: after stickering bundle man starts bundling. Here follow some process such as-

Have any shade in fabric then bundling is roll to roll. Have not any shades or color then bundling is average. Serial may be starts any places in fabric.

Step -11: after bundling then fabric input for sewing. Here is printing, embroidery and quality check.

How to Cut Out and Mark Pattern Pieces on Fabric? Accuracy in cutting your sewing pattern and hi transferring the construction

symbols, or marks, onto the fabric is crucial. These are the final steps taken before you begin to sew your garment. Cutting

Phi sewing pattern pieces to fabric as explained hi "Lay out Sewing Pattern Pieces,

Use dressmaker shears to cut fabric along designated cutting line. Cut all notches - diamond-shaped symbols that appear along cutting line -

outward from the cutting line. These notches will be used to match pattern pieces later on. Treat double and triple notches as one and cut them together with a continuous edge.

Leave pins intact until all markings have been transferred from sewing pattern pieces to the fabric.

Transfer all marks to your fabric. These marks include pockets, pleats, circles, darts and tucks. Mark a single dot with a small cross. Mark lining fabric only if you have chosen to pin and cut both lining and fashion fabrics as one.

Marking With Chalk, Marking Pen Transfer marks using phis and a chalk fabric pencil or marking pen. Support fabric with one hand, and insert pins through all layers of fabric along

outline of pattern mark. Carefully turn pattern piece over and use a ruler and marking pencil or pen to

trace along outline made by the phis. Turn pattern piece over so that tissue side is facing up. Unpin pattern and carefully pull the pattern piece over the heads of the

marking pins. Once again, follow the outline made by the marking pins to trace the pattern

mark onto your fabric.


6.19. Procedure of sending print or embroidery part;There are some procedures of sending print or embroidery part, which is discussed in below:

While bundles are ready to go in printing section must be send extra part with each bundle. Because if any part will reject by the extra part it can be recover.

Every cutting should send in separate packet. While any part be reject or some other problem occur, must be send this part

with bundle. Can't send in wrong sticker serial. Can't send less or more amount of cutting part then bundle record. All cutting part should be return while printing will complete.

6.20. Checking procedure of printing cut panel; To check the bundle serial and ensure good quality of product. Then hand over

all products to the input man to maintain serial. After checking all parts if any one part absent or quantity short, it must be

mention very clearly on the bundle card. And make it understand to the Input man.

After cutting must make alter and reject report. Need to take sign on reject report of Q.I. And at the end of the day submit these entire things to Cutting In charge and make clear.

Make report for each style and submit it to Quality Dept.

6.21. Checking system of printing or embroidery part; After print and embroidery when all parts back to cutting section as per bundle

no and serial no, to ensure every parts are present a specific person count all pieces then keep it for inspection.

Then Quality In charge check piece to piece as follow the sample. Ensure the good quality and serial no, and then pass all parts to next,

If any alter are come out during the cheeking period, must be fill up by the extra part.

Then ensure the product is 100% ok, and make it understand to the input man. Quality supervisor maintain whole process. Inform Quality Supervisor, Work study officer and Cutting in charge for any

unaccepted problem.

6.22. Different types of documentation sheet in cutting section;Many format sheets & make record of every attempt related to this individual order or style. They maintain much documentation during the order running on which are as follows:

Cutting Quality Control Sheet. Spreading Quality Control Sheet. Daily Cutting Output Status Sheet. Cutting Information Chart.


Marker Preparation Chart. Gut Panel Inspection & Replacement Report, Fabric Shrinkage Report. Spreading Sheet. Input Record. Marker Check Report. Cutting Plan. WIP Report-Per Day. Cutting Report Size wise Ratio. Cutting Forecast Plan. Consumption Report.

6.23. Different Type Of Accessories Used In Apparel IndustriesDifferent Type Of Garment And Finishing Accessories Used In The Apparel/Garment Industries are given below:-

Garment accessories:1. Thread2. Zipper3. Interlining4. Button for example:» Snap button

a Plastic button. Metal button.5. Label: -Main label oSize Label -Wash care label6. Motif: Leather oPlastic batchu Metal

Finishing accessaries:1. Pocketing fabric 2. Lining 3. Velero 4. Elastic 5. Cord 6. Ribbon 7. Toggles 8. Rivet 9.Collar bone. 10. Hang tag 11. Price tag 12. Plastic/ poly bag 13. Tissue paper 14.Carton 15. Scotch tape 16. PP belt 17.Tagpin 18. Plastic clip 19. Stiker 20. Butterfly 21. Collar insert 22. Back board 23. Necks inseam


6.24. Compliance maintains procedure among workers in floor; All exit sign, emergency light, fire alert, smoke detector. Ensure all MSDC for chemical usage area. Ensure all fire point Scissor, cutters must be tied up. Workers must not work sitting on the floor. Eye protector, needle guard, ear plugs, hand gloves. To tie the women workers hair within 9 A.M. Ensure all evacuation passage is cleaned. Fire should be open during work hours.

6.25. Working training procedure; Compliance Comical safety Orientation Labor HIV Fire fitting

6.26. Machine safety procedure; Scissors, cutters must be tied up / fastened during operation. Workers must not work sitting on the floor. Eye protector, needle guard, ear plugs, hand gloves, chemical musk, pulley

cover, belt cover, machine sock need to be maintained properly.


HUMAN RESOURCE DEPARTMENT


7. HUMAN RESOURCE MANAGEMENT7.1. Recruitment procedure both technical & non-technical person.Northern tosrifa industry ltd. of industry has a personal & administrative department. This is one of the biggest employees in Bangladesh. The number of huge employees job in the factory. For the employees there is systematic in house training in home. To motivate the employees, along with salary & benefits the company provides various facilities like free transportation, 24 hour medical service, on site sports. Production & accommodation facilities include mil time supply of safe drinking water, adequate lighting & ventilation facilities from sheet.

HR practices of Northern tosrifa industry ltd. of industry: Recruitment. Training. Performance. Management. Labor relation. Employee relation. Job analysis. Job design. Selection. Development. Incentives. Benefits.

Recruitment procedure in technical person: There are two types of technical procedure.

Internal - Supervisor manage. External - Advertisement, billboard.

The management must be totally discourage child labor, forced labor, any types


of discrimination (direct or indirect) against any person in the ground of race, culture, values, religion, color, nationality, age, gender & status in the aspect of recruitment & selection.The management must use the following procedure at the time of selection & Placement of new workers:

Advertising for the vacant position on notice board or in news papers. Short listing of the candidates based on education, qualification & experience. Conducting interview & efficiency tested. Interview rating & candidate selection. Age verification from educational certificate, local administration, registered

medical practitioner. Collection of joining report. Briefing about workers package entitlement & benefits. Issuance of ob job confirmation/ extension letter depending of performance. Establishment of personal file with the following necessary documents: Bio-data with photo. Certificate of fitness Age proof document. Appointment or contact letter with receiving copy buy the worker. Copy of instruction to worker about personal protective equipment. (For

example mask, metal gloves, safety guard on sewing equipment etc). Leave record.

Recruitment & selection process in Northern tosrifa industry Itd.s of industry:Recruitment is the process through which the organization seeks applicants for potential employment. Selection refers to the process by which in attempts to identify applicants with the necessary knowledge, skills, abilities & other characteristics that will help the company achieve its goal, companies engaging in different strategies need difference types & number of employees.


Source of recruitment:There are two kinds of source Northern tosrifa industry ltd.s of industry uses for recruitment. They are:

Internal source External source.

Internal source:Northern tosrifa industry ltd. of industry thinks that current employees are a major source of recruits for all but entry-level position. Whether for promotion or for 'Lateral' job transfer, internal candidates already know the informal organization & have detailed information about its formal policies & procedures:

Job-position programs:HR department become involved when internal job openings are publicized to employees through job positioning programs, which informs employees about opening & required qualifications & invite qualify employees to apply. External source:When job opening cannot be filled internally, the HR department of R.K. group of industry must look outside the organization for applicants. We discuss all the external source of recruitment at bellow:

Employee referable:Employees may refer job seekers to the HR department. Employee's referrals have several advantages. Employees with hard-to-find job skill may no others who do the same work.Employee's referrals are excellent & legal recruitment technique, but they tend to maintain the status quo of the work force in the term of raise, religions, sex & other characteristics, possibly leading to charges of discrimination.

7.2. Training procedure both worker & managerial Label; Worker training procedure:

Orientation. HIV. Labor law. Compliance. Comical safety.


Fire fitting. Lean management. HR behavior. Team building. Continues training. Partial training. Maintenance training.

7.3. Job evaluation procedure to ensure promotion & financial benefit; Compensation fluctuates according to:

A pre-established formula. Individual or group goals because group goals are different from individual

goals. Company earnings.

Incentives add to base pay. It controls costs because the employee is being paid for his/her extra effort & for the benefits brought to the organization. Motivates employees empowerment pays categories Individual Company-wide individual empowerment plans.

Quantity of work output (How many units produced). Quality of work output (What was the quantity of the product or service being

produced or served). Monthly sales (How much the sales was generated). Work safety record (How many hazard or errors are being reduced). Work attendance (If the absent is required or attendance is good). Group

empowerment performance measures group incentive plans: Customer satisfaction. Labor cost savings. Materials cost savings. Reduction in accidents. Services cost savings.


Company-wide performance measures company -wide incentive plans: Company profits. Cost containment/prevention. Market share. Sales revenue.

Individual empowerment plans (Piecework plans) Awards based on individual production vs. company standards. Awards based on individual performance standards using objective &

subjective criteria. Quantity or quality goals.

Group empowerment plans: Rewards employees for their collective performance. Group incentive use has increased in industry. 2 types Team based or small group. Gain sharing

Company-wide empowerment plans: Rewards employees when company meets performance standards.

7.4. Human resource planning on the basis of analysis of different department. Company-wide individual empowerment plans:

Quantity of work output (How many units produced). Quality of work output (What was the quantity of the product or service being

produced or served). Monthly sales (How much the sales was generated). Work safety record (How many hazard or errors are being reduced). Work attendance (If the absent is required or attendance is good).


Group empowerment performance measures group incentive plans: Customer satisfaction. Labor cost savings. Materials cost savings. Reduction in accidents. Services cost savings.

Individual empowerment plans (Piecework plans) Awards based on individual production vs. company standards. Awards based on individual performance standards using objective &

subjective criteria. Quantity or quality goals. Advantages & disadvantages of individual empowerment plan.

Advantage: Helps relate pay to performance. Promotes equitable distribution of compensation. Helps retain best performers. Compatible with individualistic culture & societies.

Disadvantages: May promote inflexibility. Unrealistic standards may hamper employee motivation. Setting performance standards is time consuming. Factors beyond employees control may affect outcomes. Factors not rewarded may be overlooked.


7.5. Advertisement for recruitment of worker & other employees;Wants ads describe the job & the benefits, identify the employer & tell those who are interested how to apply. They are most familiar from of employment advertising. For highly specialist requites, ads may be placed in professional journal or out of town newspaper in areas with high concentration of the desired skills.Example:

NORTHERN TOSRIFA INDUSTRY LTD.Compliance AuditorJob Description / Responsibility

Planning, Conducting internal audit to meet up internal & external requirements. Be prepared always with proper arrangements to face any external audit successfully concerned with any issues and prepare/ follow up CAP;

Conduct audit in different factories, guide factories as facilitator based on clients' requirement;

Review the relevant document to face the Audit; Prepare documents as needed; Prepare factory for facing different audit such as social/ ethical/

environmental/ technical/ security; Preparation of factory floors/working environments in accordance with social

compliance standards, BSCI, SGS, WRAP & ISO as per buyer/customer standards and requirements;

Monitor & support factory personnel to work for implementation of Action Plan to comply with Buyers requirement;

To follow up the progress of Internal Audit Assist Welfare team for smooth continuation of their regular activities; Find out any non-conformity in relation to compliance and make sure that

those findings are resolved in a systematic and planned manner; Responsible for ensuring healthy workplace maintaining efficient operation of

safety, hygiene and environment; Any other tasks assigned by the management. Job Location: Dhaka/ Gazipur/ Savar

Job NatureFull-time


Educational RequirementsMaster degree in any discipline.

Experience Requirements Minimum 5 year(s) The applicants should have experience in the following area(s): Compliance

Additional Job Requirements Age 35 year(s) and over Must have working experience in any 3rd party Compliance Audit

Organization/ Buying house as "Compliance Auditor Ability to work under pressure; Sound knowledge in computer operation; Good morale value with ethical commitment; Well behaved and convincing.

Salary Range Negotiable

Job LocationAnywhere in Bangladesh


MIS DEPARTMENT


8. MIS DEPARTMENT:8.1. Number of employees is working in MIS department;There are 12 employees are working in MIS department

8.2. Work procedure of MIS department.At present, MIS of enterprises has been the main resort to reform technology and improve the management level. The office and management of an enterprise will be towards a effective, rapid and paperless direction. MIS is generally used for system decision- marking. For instance, enterprise employee can make use of MIS to find out problems that need to be solved urgently and feed beck in time to the upper managements in order to make them understand the current progress and its shortages. The main functions of MIS are as follows? Data processing it includes the collection, transmission, storage, processing and output of data. It simplifies the statistics and reduces to the lowest cost by supplying a unified format. Function of prediction it predicts the future situation by applying modern mathematics, statistics or simulation. Function of plan it arranges reasonably the plans of each functional department in accordance with the restrictions afforded by enterprises and provides the appropriate planning reports according to different management.

Function of control:IT monitors and inspects the operation of plans and comprises with the differences between operation and plan in accordance with data afforded by every functional department, and be assistant to management to control timely each method by analyzing the reason why the difference comes into being.

Function of assistance:If derivates instantly the best answers of related problems by applying to various of mathematic, mode and analyzing a plentiful data store in computers in the hope of using rationally human resource, financial resource, material resource and information resource for relative abundant economic benefits.


8.3. Information or data collection system in MIS department;Data collection systems in MIS department with different sectors are showing bellow,

Purchase module: Enter screen: MPR (Material Purchase Requisition). Work order (Regular Purchase, Local Purchase).

Report; MPR Report Special Approval MRP Report MPR VS Work Order VS Receiving Work Order Report Material Receiving Report (Periodical, Store, Category wise) Work Order Vs receiving Report (Periodical, Store, and work order wise) General Item Purchase Report (Periodical, Store, Category, supplier, item

wise).

Inventory module:Enter screen:

MRIR (Material Receiving & inspection report) - General Store. RS (Store Requisition Slip) - General Store. SRS Issue- General Store. MRIR (Material Receiving & inspection report) - Accessories store. SRS issue - Accessories store.

Report: General Item Stock Position (Periodical, store wise). Material Issue Report (Periodical, store, SRS NO, Item wise). Accessories Receiving Report (Periodical, store, Item wise).


Accessories SRS Report (SRS No Wise).

Garment Module:Enter screen:

Fabrics Received. Fabrics issue To Cutting floor. Cutting process. Issue for sewing. Garment Finishing. Garments delivery.

8.4. Report writing, based on data & information on daily basis, weekly Basis & monthly basis. Daily basis report Mis department: (Example)

Receiving date Time Report RemarkFabrics Received 11.23A.MCutting process 12.00 A.MGarments delivery 4.00 P.M

Weekly basis report Nfls department: (Example)Day Fabrics

ReceivedFabrics issue To Cutting floor

Cutting process

Issue for sewing

Garment Finishing

Garments delivery

Report

SatSunMonTues.WinThusFri


Monthly basis report Mis department: (Example)Weeklyy

Fabrics Received

Fabrics issue To Cutting floor

Cutting process

Issue for sewing

Garment Finishing

Garments delivery

Report


BGMEA


9. BGMEABANGLADESH GARMENT MANUFACTURES & EXPORTERS ASSOCIATION1. Name of the Organization: Bangladesh Garment Manufactures & Exporters Association (BGMEA)2. Address: BGMEA Complex, 23/1 Panthapath Link Raod, Karwan Bazar, Dhaka-1215.3. Contact Information:a. Contact Person : Ehsan -Ul Fatah, Secretary Generalb. Telephone : 88028115597, 8115597c. Facsimile : 8802 8113951, 8125739d. E-mail : info(2),bgmea.come. Web : www.bgmea.com.bd

4. Business of Industry: Association.

9.1 Function & activities of BGMEA.BGMEA is being run by a 27 member elected board of directors. Four vice precedents having impotent portfolios, along with a secretariat of experience officials, assist the Board in formulating & executing vital policies & programs of the organization. The president is the highest excusive authority of the BGMEA.To protect & uphold the interest of the industry by adding the formulation of government policies consistent with a congenial growth of the sector:

Committed the protect the interests of its member & their employees by implanting legitimate rights & privileges for garments workers.

To negotiate & consult with foreign & local agencies to promote the garments sector in every possible field.

To maintain liaisons with foreign buyers, business associations & member. To provide foreign buyer with all necessary information regarding all issues

concerned with the RMG sector. To keep the BGMEA factories child labor free through continued monitoring. Continue & expand collaboration with relevant ministries of the governments. Continue educational support to workers' children & make a provision for skill

training for children removed from the BGMEA's member factories.


Promotes computer oriented solutions for better management to its member units.

Participates activity in all trade negotiation for the sector in order to get easier market access & GSP benefits.

BGMEA has introduced service books for each & every workers employed in the factories.

BGMEA has ensured the minimum wage implementation to the tune of 99.49% of all factories.

BGMEA is going to launch a workers welfare committee in the factories. BGMEA has set up a crisis management committee for emergencies. BGMEA provides scholarship to meritorious children of the garments

workers. Each year 2000 students are getting scholarship at Dhaka & Chittagong.

BGMEA is in the process of taking over 34 vocational training centers to provide various skilled sets to the unemployed.

BGMEA regularly conducts fire drill & fire safety program at the member factories.

BGMEA is going to develop a central database system for the garment workers, which will cover all workers, information of the readymade garment sector.

BGMEA is going to start a UD automation system to speed up custom procedures, such online system will being dynamism in a way that reduces lengthiness in custom procedures.

BGMEA has distributed essential food items among workers at subsidized price during the last Ramadan through 12 centers at Dhaka & Chittagong.

BGMEA runs 10 medical centers for its workers & provides HIV/AIDS awareness.

BGMEA runs training programs through 27 technical training centers & 3 other centers with the objective of producing skill workers for the RMG sector.

BGMEA regularly helps out the victims of natural calamity by providing relief, rehabilitation & other support.

BGMEA also established its own institute called "BGMEA Institute of Fashion & Technology (BIFT)" in 1999.


A memorandum of Understanding (MoU) has been signed between BGMEA & IFC-SEDF on 17th June, 2008 to monitor occupational safety & health status of the workers employed in the member's factories of BGMEA operating at Dhaka. Under this program all the running factories al Dhaka has already been audited by the social compliance monitors of BGMEA & a database in being prepared.

9.2. How BGMEA want to develop the business in different countries in the World.The Bangladesh garments manufacture and exporter association BGMEA in the apex trade body that represents the export oriented woven knit and sweater garments manufacture and exporters of the country. Readymade garments RMG along earned about 78% of the yearly foreign exchange earning of the country. About 3.5 million people are employed in the garments manufacture secure. The growth rate of RMG export was over 20% per over the last two decades.The importance of RMG sector can hardly be over emphasized. The RMG industry enjoyed a meteoric rise from 30 enterprises in 1980 increased to about 4825 in 2007-2008 fiscal years.

Fabric delivery & receiving report. Fabric receiving report. Fabric stock position report. Daily cutting report. Daily sewing report. Line wise production report. Daily garments report. Ready for shipment report. Daily shipment report. Daily RMG production report.

The growth of the industry of the terms of numbers units & employment generation is show in table below:


Table: Growth of the industry & employment.Year Number of garments Employment in Million workers1983-84 134 0.0401984-85 384 0.1151985-86 594 0.1981986-87 629 0.2831987-88 685 0.3061988-89 725 0.3171989-90 759 0.3351990-91 834 0.4021991-92 1163 0.5821992-93 1537 0.8041993-94 1839 0.8271994-95 2182 1.2001995-% 2353 1.2901996-97 2503 1.3001997-98 2726 1.5001998-99 2963 1.5001999-2000 3200 1.6002000-2001 3480 1.8002001-2002 3618 1.8002002-2003 3760 2.0002003-2004 3957 2.2002004-2005 4107 2.0002005-2006 4220 2.2002006-2007 4490 2.4002007-2008 4743 2.8002008-2009 4825 3.100Out of 3.1 million manpower employed in BGMEA members factories, 2.38 million are women (85%), majorities of them are disadvantages & economically poverty stricken


women folk. Such empowerment & employment raised awareness regarding children education, heath safety, population control disaster management only so for. It is an epoch making event in the history of Bangladesh.

9.3. Salary as worker as approved by government & BGMEA.There are seven grade of workers salary approved by government & BGMEA.Grade -1 Salary-6500 Rent-2600 Medical-200 Total-9300

Grade-2 Salary-5000 Rent-2000 Medical-200 Total-7200






9.4. Number of garments is in BGMEA. In Dhaka city

There are 3676 numbers of garments in BGMEA, In Chittagong city

There are 745 numbers of garments in BGMEA.


BKMEA


10. BKMEA10.1. Function & activities of BKMEA.Bangladesh Knitwear Manufacturers & Exporters Association (BKMEA) was formed in 1996 by the all out efforts of few knitwear manufacturers. As soon as after the formation it undertook activities to look after the interest of the knitwear sector of the country. Today it is an association of about 1700 knitwear manufacturers and exporters that represent the largest export earning sector of the company.BKMEA has grown enormous network in home and abroad. The members are the core strength and primary network of BKMEA. Besides, BKMEA works closely with national and International bodies and maintains close relationships with all stakeholders.On areas of common interest, it also works with similar organizations like, International Apparel Federation (LAP), Global Alliance for Fair Textile Trade (GAFTT) and American Manufacturing Trade Action Coalition (AMTAC).To boost up trade and to enhance cooperation between countries, BKMEA has signed agreement with concerned associations like China Yunnan Light & Textile Industry Association on June 10, 2005, Botswana Manufacturers & Exporters AssociationonOctober8,2009etc. Presently Bangladesh is the 3rd largest knitwear exporter in the world just after China and Turkey. To lead the world apparel market, BKMEA is putting diligent efforts to diversify export market, and ensure better market access of the country's knitwear products to EU,USA, China, South Africa, Japan and other countries to promote the sector, BKMEA is implementing development projects with German Technical Cooperation (GTZ) and other international organizations in this regard.The association has signed Mou with GTZ on March 16, 2005 and Metro Group, Germany on 26 April, 2010. The development works include: enhance productivity and improve social compliance status of its member factories, promote workers welfare through centralized day care centre health care centre, prepare sector related research and publication, organize trade promotion missions and fairs in home and aboard.BKMEA has strong relationship with Govt. to formulate strategies and national policies on sector related and other socio economic important issues. BKMEA is run by a 27-member Board of Directors led by the President. The Board of Directors is elected for a 2-year period. To run the association efficiently, different committees are also working.


10.2. Number of garments is in BKMEA.There are 1700 number of garments in BKMEA.BKMEA's Productivity Improvement Cell (PIC):In the context of fierce global market competition, product prices are declining and buyers are requesting shorter lead times. To facilitate its members, Bangladesh Knitwear Manufacturers and Exporters Association (BKMEA) initiated the "Productivity Improvement Program" (PIP) in collaboration with the German Development Cooperation (GIZ).The aim of the program is to accomplish overall productivity improvements within the existing manufacturing system without major capital investments. The approach is to implement Lean Production systems to eliminate waste (non value added) and facilitate value added work. The PIP program is being implemented by the BKMEA's Productivity Improvement Cell (PIC).Activities Of PIC:

1. PIC Consultancy Services2. PIC Current Projects3. PIC Training Course

Seminar on Productivity Improvement through Lean Manufacturing PIC Consultancy Services


Export Performance of RMG of Bangladesh for 2010-11,2011-12 & 2012-13 in Million US ($)n"~" v

Export of RMG Year Month

in FY 10-11 (inWoven

Million USD)Knit Total 798.66 1469.94 790.60 1435.99 592.02 1065.59 706.75 1266.02 644.94 1179.81 778.95 1531.14 760.61 1509.93 718.95 1456.60 814.00 1652.28 866.41 1603.11 972.76 1788.94 1037.41 1955.11 9,482.06 17,914.46

Monthly Growth Rate Compared to Last Year (%)

Month Woven Knit Total

July 671.28 July +28.65

+22.52 +25.25 +43.11 +37.85 +31.67 +30.71 +60.46 +69.20 +32.37 +27.27

AugustSeptember ">nin

645.39 473.57 August September +31.92 +29.52 +81.72 +21.62 +64.06 +31.40 +31.62 +36.14 +45.62 +46.80 +47.44 +40.23

ZU1UOctober 559.27

October NovemberNovember 534.87December 752.19 December +82.71 +73.04

+42.15 +36.61 +49.21 +39.75 +47.25 +41.40 +58.86 +52.49 +53.84 +50.55 +42.52 +44.78 +46.25 +43.35

January 749.32 January

February 737.65 February

March7O11

838.28 March

AUJ.1April 736.70

April MayMay 816.18June 917.70 June Total FY 10-11

Total FY 10-11 8,432.4

Share in National Export FY 367g% 4L3fi% yg J5%

Export of RMG in FY 11-12 (in Million USD)Monthly Growth Rate Compared to Year (%)LastYear Month July August Knit 1007.88

1052.43Woven 888.00 870.63

Total 1895.88 1923.06

Month July August Knit Woven +26.20 +32.28 +33.12 +34.90

Total +28.98 +33.92

September Mil 519.21 475.93 995.14 September -12.30 +0.50 -6.61

October 796.05 704.70 1500.75 October +12.64 +26.00 +18.54

November 621.73 626.91 1248.64 November -3.60 +17.21 +5.83

December 794.23 890.73 1684.96 December +1.96 +18.42 +10.04

January 773.48 930.81 1704.29 January +1.69 +24.22 +12.87

February 2A13 732.09 873.29 1605.38 February +1.83 +18.39 +10.21

March 699.16 847.59 1546.75 March -14.11 +1.11 -6.39

April 698.72 721.72 1420.44 April -19.35 -2.03 -11.39


Others 16428 18.53

Share of Knitwear in RMG Export (FY 2011-12): 49.60% CAGR Growth (FY 2007-08 - FY 20101-12): 14.43% Share of Knit Garments in GDP (FY 2010-11): 8.57% Net Retention amount (2011-12)- US$ 5691.83 million Net retention rate - 60% (Highest) Value addition - 70% (Highest) Labor Force EmployedDirect - 3.7 million; about 70% of them are women.Indirect - 0.50 million Number of Member Units About - 1873 (upto January 2013)Comparative Export Performance of Bangladeshi Knit Production Major Importing Countries: (Figures in Million US $)

Source: Export Promotion Bureau, Bangladesh


EXPORT PROMOTION BUREAU


11. EXPORT POROMOTION BUREAU ORGANOGRAM OF EPB:


Export Promotion Bureau, BangladeshExport performance for the Month of July-December 2011-2012

Overall position Mn.US$

Products Export Performance July-June. 2010-11

Export Target for 2011-2012

Strategic Target for July-Dec. 2011-12

Export Performance July-Dec. 2011-12

% Change of export performance over export target

Export Performance for July-Dec. 2010-2011

% Change of export performance Juty-Dec.2011-12 Over July-Dec. 2010-11

1 2 3 4 S « 7 8

AH products 22928.22 26500.00 12391.40 11774.60 -4.98 10263.64 14.72

A. Primary Commodities (Chapter 1-24)

958.98 1115.49 521.60 569.49 9.18 502.93 13.23

(1) Frozen Food (Chapter 02-03) 625.04 726.48 339.70 362.65 6.76 331.25 9.48

a) Frozen Fish (0300, 0302, 0303, 0307)

133.53 16056 75.08 71.65 -4.57 58.03 23.47

b) Shrimps (0306) 477.83 549.50 256.95 283.05 10.16 266.17 634

c) Others 13.68 16.42 7.68 7.95 352 7.05 12.77

(2) Agriculture Products (Chapter 04-24)

333.94 389.01 181.90 206.84 13.71 171.68 20.48

a) Tea (0902) 3.20 3.29 1.54 1.78 1558 1.21 47.11

b) Vegetables (07) 71.73 86.08 40.25 33.55 -16.65 27.15 2357

c) Tobacco (24) 70.88 85.06 39.77 57.89 4556 53.24 8.73

d) Cut Flower (06) 42.89 44.25 20.69 24.06 16.29 20.82 1556

e) Fruits (08) 37.68 47.10 22.02 30.53 38.65 18.97 60.94

f) Spices (0910) 9.24 10.17 4.76 632 32.77 3.90 62.05

g) Dry Food (19) 29.37 33.78 15.80 13.82 -1253 12.46 10.91

h) Others 68.95 79.29 37.08 38.89 4.88 33.93 14.62

B. Manufactured Commodities (Chapter 25-97)

21969.24 25384.51 11869.80 11205.11 -5.60 9760.71 14.80

(1) Cement, Salt, Stone Etc (Chapter 25)

18.63 19.18 8.97 7.76 -13.49 3.64 113.19

(2) Ores, Slag and Ash (Chapter 26)

29.18 35.01 16.37 13.42 -18.02 9.30 44 JO


(3) Petroleum bi Products (Chapter 27)

260.68 273.71 127.99 13736 732 121.23 1331

(4) Chemical Products (Chapter 28-38)

104.76 111.45 52.11 65.43 25.56 47.75 37.03

a) Pharmaceuticals (30) 44.27 46.48 21.73 23.19 6.72 21.48 7.96

b) Chemical Fertilizer (3 1) 39.53 40.72 19.04 1836 -3.57 14.72 24.73

c) Cosmetics (33) 0.33 (US 0.18 0.16 -11.11 0.16 0.00

d) Others 20.63 23.72 11.09 23.72 113.89 11.39 108.25

(5) Plastic Products (Chapter 39) 68.76 84.27 39.40 42.76 8.53 31.66 35.06

a) PVC Bags (3923) 27.26 28.08 13.13 15.14 1531 13.61 11.24

b) Plastic Waste (391 5) 31.58 44.21 20.67 21.62 4.60 14.06 53.77

c) Others 9.92 11.98 5.60 6.00 7.14 3.99 5038

(6) Rubber (Chapter 40) 20.66 25.83 12.08 5.47 -54.72 7.64 -28.40

(7) Leather (Chapter 41) 297.83 327.61 153.19 155.22 133 128.72 20.59

(8) Leather Product (Chapter 42-43)

55.42 77.59 36.28 3539 -2.45 25.34 39.66

(9) Wood & Wood Products (Chapter 44-45)

129 1.33 0.62 0.45 -27.42 0.65 -30.77

(10) Handicrafts (Chapter 46) 4.47 4.69 2.19 2.46 1233 2.26 8.85

(11) Pulp (Chapter 47) 0.01 0.01 ~ " ;

(12) Paper & Paper Products (chapter 48)

26.33 30.28 14.16 13.28 -6.21 12.12 9.57

(13) Printed Materials (Chapter 49)

1.66 1.83 0.86 0.85 -1.16 0.86 -1.16

(14) Silk (Chapter 50) 0.03 0.03 0.01 0.01 0.00 0.02 -50.00

(IS) Wool & Woolen Products (Chapter 51)

0.57 0.72 034 0.21

(16) Cotton & Cotton Product (Yarn, Waste, Fabrics etc) (Chapter 52)

135.01 162.01 75.76 5030 -33.61 57.93 -13.17


Products ExportPerformance July-June. 2010-11

Export Target for 2011-2012

Strategic Target for July-Dec. 2011-12

Export Performance July-Dec. 2011-12


Export Peterman e for Jury-Dec. 2010-2011

% Change of export performance00July-Dec. -2011-12 Over July-Dec. 2010-11

i 2 3 4 5 6 7 8

(17) Jute & Jute goods (Chapter S3, 6305)

1114.93 1341.04 627.07 477.10 -23.92 548.66 -13.04

a) Raw Jute (5303) 357.28 464.46 217.18 125.37 •42.27 184.66 -32.11

b) Jute Yarn & Twine (5307) 500.66 575.76 269.23 227.84 -15.37 248.40 -8.28

c) Jute Sacks & Bags (6305) 206.72 248.06 115.99 102.88 -1130 92.67 11.02

d) Others 50.27 52.78 24.68 21.01 -14.87 22.93 -837

(18) Man Made Filaments & Staple Fibres (54-56)

95.75 110.11 51.49 32.97 -35.97 4051 -18.61

(19) Carpet (Jute & Others -57) 7.50 7.73 3.61 3.10 -14.13 4.27 -27.40

(20) Specialized Textiles (Chapter 58-60)

164.55 17651 82.54 65.74 -2035 84.69 -2238

a) Terry Towel (5802) 120.13 126.14 58.98 45.19 -2338 64.64 -30.09

b) Special Woven Fabric (59) 11.75 13.51 632 5.61 -11.23 5.35 4.86

c) Knitted Fabrics (60) 26.16 30.09 14.07 12.48 -1130 12.29 155

d) Other 6.51 6.84 3.20 2.46 -23.13

(21) Knitwear (Chapter 61) 9482.06 10800.07 5050.11 479153 -5.12 4311.92 11.12

(22) Woven Garments (Chapter 62) 8432.40 9559.98 4470.25 4456.97 -030 3636.57 2256

(23) Home Textile (Chapter 63 Excluding 6305)

788.76 102539 479.47 374.13 -21.97 296.01 2639

(24) Footwear (Chapter 64) 297.80 387.14 181.03 191.62 5.85 145.01 32.14

(25) Cap (Chapter 65) 54.10 63.92 29.89 20.36 -31.88 26.38 -22.82

(26) Umbrella Waking Sticks (66) 0.03 0.03 0.01 -

(27) Wigs & Human Hair (Chapter 67) 2.12 255 1.19 258 116.81 0.85 20353

(28) BaiUing Materials (Chapter 68) 0.21 0.21 0.10 0.12 20.00


(29) Ceramic Products (Chapter 69)

37.58 43.22 20.21 18.41 -8.91 18.22 1.04

(30) Glass & Glass ware (Chapter 70)

1.44 1.48 0.69 0.15 -78.26 0.80 -81.25

(31) Engineering Products (Chapter 71-88)

309.55 328.56 153.63 155.57 1.26 138.73 12.14

a) Iron Steel (72,73) 69.79 73.28 34.27 25.91 -24.39 26.76 -3.18

b) Bicycle (8712) 99.83 102.82 48.08 46.35 -3.60 46.51 -034

c) Electric Products (84) 36.03 38.92 18.20 20.86 14.62 18.83 10.78

d) Engineering Equipment (85) 26.07 26.85 12.56 27.67 120.30 10.51 163.27

e) Copper Wire (74) 65.04 73.50 34.37 26.91 -21.70 30.07 -10.51

f) Stainless Steel ware (82) 2.43 2.51 1.17 129 10.26 1.61 -19.88

g) Others 10.36 10.67 4.99 6.58 31.86 4.44 48.20

(32) Ships, boats & floating structures (Chapter 89)

40.44 256.00 119.71 22.46 -81.24 18.02 24.64

(33) Other mfd Products (Chapter 9047)

69.42 79.86 37 34 37.91 1.53 29.31 2934

a) Clock, watches Parts (90) 28.40 36.93 17.27 15.78 -8.63 12.08 30.63

b) Furniture (94) 21.38 22.45 10.50 10.83 3.14 7.41 46.15

c) Golf Shaft (950639) 8.71 8.97 4.19 4.41 5.25 4.46 -1.12

d) Others 10.93 11.47 536 6.89 28.54 5.36 28.54

(34) Computer Services 45.31 45.16 21.12 24.23(July-Oct)

14.73 11.43(July-Oct)

111.99

Export performance for the month of December, 2011Export target for Dec. 20 1 1

Export performance for Dec. 2011


Export performance for Dec. 2010

% Change of export performance Dec. 2011 Over Dec. 20 10

2324.05 2064.85 -11.15 198835 3.85


11.1. Function & activities of EPS.Export promotion bureau (EPB) Bangladesh under the ministry of commerce is a government agency of the country, entrusted with the responsibilities of promoting export of the country.

It is mainly responsible for: Formulating and adopting of policy and programmed for active promotion of

exports. Coordinating export development efforts at different sect oral and production

levels. Coordinating monitoring and evaluating national export performance and

analyzing export trends. Carrying out promotional activities in product development & expansion of

supply side capacity. Exploring markets of export6ables abroad. Collecting and disseminating trade information to the stakeholders. Organizing participation in international trade fairs abroad. Imparting training for HRD. Conducting studies surveys research etc. tore expansion and diversification of

export and. EPB also assists the Ministry of commerce in formulating policies related to

export of the country.

Information division:The information division has two sections:

Publication section Trade information centre.

Publication section:Publication section of the export promotion bureau publishes different types of publications on export for effective & wide publicity of exportable both at home and abroad.Printed publications are sent to Bangladesh missions abroad, concerned ministries Government Department, national and international trade Organizations, trade associations, chambers of commerce, sector Corporations and leading exporters.In addition to that various types of forms are printed for the use of the exporters,


Publication section is also responsible for public relations of the Bureau, The section circulates press releases and arranges media coverage of different activities of EPB.This section also takes initiative and magazines at home and abroad.

Trade Information Centre (Tic)Success in international trade mostly depends on accurate information concerning world trade. To support our valued exporters, export promotion Bureau established the trade information centre (TIC) in 1965. Technical. TIC upgraded with IT corner.

Users:Exporters & export related Business community chambers of commerce, trade associations, researchers, journalist and teachers & students.

TIC services: Computer network with internet facilities. Wide range of magazines/periodicals/journals and books. ITC market access tools: trade map & product map. Handout on trade inquiry for every 10 days. Provide export related information. Product and country wise exporter & buyers lists.

Books and journals: Trade related books. Trade directory. Annual reports. Yellow pages. Reports /research papers on commodities. Import payments and exports receipts. Publications: ITC, CBI, world bank, ADB, national- CPD, BIDS others. Europe world year book Encyclopedia. Harmonized system explanatory notes. Trade/chamber/association journals.


Collection: Market survey of ten commodities of EU. Various statistical data. County profile of different countries. Product profile on major exportable products. Computerized information system on market, product & export procedures. Computerize database library information. International trade statistics on exports and imports.

Internet corner: The present TIC is on information high way having electronic access internal

corner to national and international trade related information.

Membership procedure: Export related business community & company are eligible for membership

on yearly subscription of tk.700/

Non-membership procedures: The non-member users are eligible the internet on service charge of tk.20 per

hour.

Function of EPB: Information division. Fair and display division. Administration and finance division. Commodity development division. Textile cell. Policy and planning section. GSP SECTION. ITO section. HRDCELL. Statistics and research division.


11.2. What are the documents used by Export Promotion request by garments. To collect trade license from city. Corporation/municipal corporation/union parishod. To collect ERC from the CCI &E Collect buyers To sign a contract Collect Lc/ advanced T.T from the importe Prepare a commercial invoice Packing list Submit C.I,P.L& LC to the bank Collect EXP from the bank Collect shipping bill/bill of export from customer Collect BL/AWB from shipping agent Insurance policy (if necessary) Draft of bill of exchange Submit all documents to the bank

11.3. Required to explain the Documents in order.In order to arrive at an informed answer to the above questions, consultants recommend that business owners with an eye to international markets take the time to complete an international business plan. This document can highlight potential trouble spots and business areas that need further research. Exporting factors mat should be considered in any international business plan include:

Identification of potential market Demographic and political environment of potential market Economic status of potential market Social and cultural environment of potential market Access to potential market (includes research on tariffs and other trade

barriers, treaties, trade regulations, patent and trademark protection) Demand for product Possible competition within potential market Possible distribution channels


Local distribution and production environment within potential market Exporting methodology Any necessary adjustments to product or packaging Marketing strategy Cost of exporting operation Pricing strategy Projected sales Projected fortunes of domestic operation


BTMA


12.BTMABangladesh Textile Mills Association (BTMA) is the national trade organization of Primary Textile Industry i.e. Yarn Manufacturing, Fabric Manufacturing and Dyeing-Printing-Finishing mills of the country under private sector. BTMA is registered in 1983, among others the following are the main objectives:

1. To promote and protect the trade, commerce and manufacturers of Bangladesh in general and of the textile related trade in particular.

2. To collect and circulate statistics and to collect, classify and circulate information relating to the trade, commerce and manufactures of its members.

3. To take all steps which may be necessary for promoting, supporting or opposing legislative and other measures affecting the trade, commerce or manufactures of its members.

4. To make representations to the appropriate authorities on any matter connected with the trade, commerce and manufactures of its members.

5. To advance and promote commercial and technical education connected with the trade and commerce of its members.

6. To undertake special inquiries and initiate or support any action for securing the redress of legitimate grievances connected with the trade or commerce of its members.

7. To engage in such activities for imports, exports of raw materials, spares and finished products for the collective benefit of the members of the Association.

8. To organize such factories and workshops for selling or display centers centrally which may be of common benefit for sections which might not be possible or feasible for individual members.

The Association is run by a BOARD OF DIRECTORS of 27 members, headed by one President and 3 Vice-Presidents, who are elected through ballot/votes as per provisions of the Trade Organization Ordinance, 1961 and Rules made there under by the Government of Bangladesh. The tenure of the Board of Directors is 2 years. The Association has a separate Secretariat to look after all Administrative activities and is headed by the Secretary General. He is assisted by a numbers of officers in the discharge of his duties.Currently the number of Membership of BTMA is 1364 under:

1. Yarn Manufacturing Member Mills = 3832. Fabric Manufacturer Member Mills = 7433. Dyeing-Printing-Finishing Member Mills = 238

Over 4.00 billion EURO has been invested in these mills and about 4.00 million people are currently employed. BTMA fulfills:

100 % of the domestic fabric and yarn requirement. 50% of the cotton oven fabric requirement of export oriented garments

sub-sector. Over 95% of the yarn and fabric requirement of export oriented

knitwear sub-sector.


12.1 Organogram of BTMA


12.2. Function & activities of BTMA.Bangladesh textile mills association (BTMA) is the national trade organization representing yarn. Fabric manufacturers and textile product processors mills of the country under private sector.BTMA is registered in 1983 with the joint stock companies as an association, not for profit under the companies' act 1664.Following are the main functions/activities of the association

To promote and protect the trade, commerce and manufacturers of Bangladesh in general and of the textile related trade in particular.

To collect and circulate statistics and to collect, classify and circulate information relating to the trade, commerce and manufactures of its members.

To take all steps which may be necessary for promoting, supporting or opposing legislative and other measures affecting the trade, commerce or manufactures of its members

To make representations to the appropriate authorities on any matter connected with the trade, commerce and manufactures of its members.

To advance and promote commercial and technical education connected with the trade and commerce of its members.

To undertake special inquiries and initiate or support any action for securing the redress of legitimate grievances connected with the trade or commerce of its members.

To engage in such activities for imports, exports of raw materials, spares and finished products for the collective benefit of the members of the association.

To organize such factories and workshops for selling or display centers centrally which may be of common benefit for sections which might not be possible or feasible for individual members

The association is run by a BOAED OF SIERCRORS of 27 members, headed by one president and 3 vice-president, who are elected through ballot/votes as per provisions of the trade organization ordinance, ml961 and Rules made there under by the Government6 of Bangladesh. The tenure of the board of directors is 2 years. The Association has a separate secretariat to look after all Administrative activities and is headed by the secretary General. He is assisted by a numbers of officers in the discharge of his duties.Currently the number of membership of BTMA is 1306.


Yearn Manufacturer member = 373. Fabric manufacturer member = 703. Dying, printing & finishing member = 230.Over 4.00 billion EURO has been invested in these mills & about 4.00 million people are currently employed.100% of the domestic fabric & yearn requirement.50% of the woven fabric requirement of export oriented knitwear sub-sector.

12.3. Document issued by BTMA as required by apparel industry. Application fee of Tk. 1000.00 and due Subscription for 1st six month in

Cash/Cheque/P.O Copy of Memorandum & Articles of Association, if limited Company. Copy of Trade License. Copy of Tax Identification Number (TIN). Two copies of colored photographs of the Managing

Director/Proprietor/Applicant. Machinery Procurement documents. Copy of VAT Registration's) Copy of registration Certificate with Board of

Investment Proof of ownership, if partnership, necessary documents to be submitted.


SHIPPING COMPANIES


13. SHIPPING COMPANIES13.1. perational procedure of shipping in Chittagong port after receiving garments from industry.Hoque & Sons Ltd is comprised of a highly skilled personal with technical, administrative & financial know how, with practical experience & hands on approach to the management of vessels on behalf of ship owners, Hoque & Sons Ltd agency department handles wide range of vessels calling Bangladesh ports-both import & export. This includes but not limited to vessels carrying to garments product. The shipping department manned by dedicated & vastly experienced personal provides following services to our valid customer:Ocean freight (FCL & LCL)

Door to door (Fully intermodal container services). Containerization (stuffing & De-stuffing); state of- the-art facilities. Complete international documentation: L/C, C.O, C.I etc. Air freight (International & domestics). Wide range of trucking & rail service. Insurance Specialized cargo (Oversized, perishables, dangerous goods, personal effects

etc).Hoque & Sons Ltd offers the ultimate in LCL consolidation services to forwarders with features designed to ensure prompt, professional & economical handling of LCL export requirements. We guarantee you efficient & cost effective & professional service.

13.2. What are the documents issued.The document issued by shipping company.

Packing list. If FOB then cost caring from buyer.


C&F

13.3. Explain all documents issued to approval industry. FOB (Free on Board): FOB means exporter will take the responsibility up to the goods are loaded on

the ship. Importer has own transportation. Ship Company is well known to importer.

C&F (Cost & Freight): The exporter quotes a price including the cost of goods & transportation. The insurance cost by importer. Importer knows such insurance company who offer lower insurance price.

13.4. Internal communication of shipping.Our services cover a wide range of territories & are one of the most competitive firms in the industry. We have agency registration worldwide including Canada, USA, Europe, Australia, Singapore, South Africa, just to name a few. In this ever-changing world of freight forwarding, we have developed markets expanding our network globally. Today we continue to research new trends & implement new concepts to allow our customers to be more competitive in the international markets. We are proud to be among the most competitive & effective freight forwarders in Bangladesh. Some of the primary services we provide are:

Shipping & handling agent for liner & tramp vessels. Owners protecting agent for vessels on charter term Cargo forwarding.

Arranging husbandry & essential services such as laundry, provision & fresh water supply at most effective manner including mSdical attention for ship's crew when require.Specialist services: Arranging & attending ship repair, marine supplies, bunker supply, assistance in P.I. matters, arranging crew change & repatriation. Due to long experience & dedication in this sector, we have been able to deliver exceptional services in a highly competitive market.


C & F AGENT


14. C&F AGENT14.1. What are the documents handle by C&F agent.Import DocumentationIn order to release of imported goods from the port / station the following documents to be submitted by a C&F Agents to the customs authority:

Bill of Entry Copy of bill of lading (BL) Copy of invoice. Packing List. Certificate of Origin (CO). UD /UP. (Utilization Declaration/Utilization Permission) VBF-6A. (Value Bond Form) Form to be supplied by the C & F agent. Bond / stamp (In case of garments industry no stamp is required) the rate of

stamp / bond is Tk. 5007- for imported goods worth Tk. 10 lacs. Copy of master L/C. Letter of credit authorization (LCA) Perform invoice. Copy of insurance cover note etc. PSI (Pre-shipment inspection) Certificate if the industry is not export oriented

Export DocumentationAn exporter should have to submit the following documents to the customs authority of a station:

Shipping Bill of Entry. Export L/C Packing list. Invoice. UD/Up. VBF-9A.Form to be supplied by the C&F agent. Export permission form.

Move to free the premier port from congestion of containerized cargo a tripartite meeting of port users, Chittagong Port Authority (CPA) and customs authority last night agreed on discharge of cargo on the date of documentation.


BANK


15. BANK15.1. M L/C credit receiving procedure in Bank.Arranging all things above by this time master L/C will be reached to the bank & receiving the master L/C from the commercial manager is one of the responsibilities of a merchandiser.

15.2. B/B L/C opening procedure in Bank.Being received master L/C opening Back to Back L/C is more necessary. Otherwise, bulk production may be hampered for not storing the goods on by the suppliers.

15.3. What are the documents are requested submit in bank at the time Submission from payment from buyer.

L/C opening documentation. L/C opening documentation must precede collection of pro-forma or indent

without which one can't fill up L/C application form. L/C opening bank provides the following forms to the L/C opener: L/C application form. L/CA from (L/C Authorization Application Form) Import permission form. TM form. Agreement form. Chargers of documents. Guarantee form. After verifying & shipping the documents, they must be submitted to the L/C

opening Bank. Valid trade license. Import Registration Certificate. TIN.


Membership Certificate. Memorandum of Association Photographs. Insurance Cover Note. Indent/Pro-forma Invoice.

15.4. Clean idea about M L/C &B/B L/C operation procedure.Letter of Credit popularly known as L/C is a document & instrument or a contract by which business may be conducted between two parties while one or more banks remain in between them. L/C is a guarantee that the seller will receive the proceeds provided he submits all documents as agreed to the negotiating bank as per contract/clause of the L/C. Receipt of an L/C from a buyer guarantees to the factory that it has actually received in order which if shipped would earn him export value written in the L/C. The negotiating bank also stands as a guarantee for payment of export value after submission of export documents. The negotiating bank works on behalf of the exporter & is responsible for realizing export proceeds from the L/C opening bank. In the transaction of business between two parties through L/C four parties get involved: importer, exporter, importer's bank & exporter's bank. There are different ways of payment of export value, such as: 1) Through L/C 2) Through TT Remittances 3) Through differed payment etc. Out of the mentioned modes, payment through L/C has become very popular.

15.5. Idea about Irrevocable L/C.These are the types of L/C which once issued by the bank of the buyer can't be cancelled, withdrawn & amended by the buyer or the opening bank without the consent of the beneficiary. This implies that once the buyer has opened an L/C in favor of factory to cover the goods he has purchased, he must pay for them if the beneficiary ships the goods as per terms stipulated in the L/C. After shipment of the consignment, the exporter submits the documents to the negotiating bank meeting all the terms stipulated in the L/C. The negotiating banks then are bound to pay the proceeds.


15.6. Idea about different L/C. Revocable L/CThese are the L/Cs that may be cancelled or amended by the issuing bank without prior knowledge of the beneficiary.

Irrevocable L/CThese are the types of L/C which once issued by the bank of the buyer can't be cancelled, withdrawn & amended by the buyer or the opening bank without the consent of the beneficiary. This implies that once the buyer has opened an L/C in favor of factory to cover the goods he has purchased, he must pay for them if the beneficiary ships the goods as per terms stipulated in the L/C. After shipment of the consignment, the exporter submits the documents to the negotiating bank meeting all the terms stipulated in the L/C. The negotiating banks then are bound to pay the proceeds.

Confirmed L/CThese are the types of L/Cs for which exporter's bank lends all sorts of surety for advance of payment.

Confirmed & Irrevocable L/CThere are the types of L/Cs which combine merits & benefits of Irrevocable & Confirmed L/C.

Transferable L/CThese are the types of L/Cs which entitle the beneficiary to request the bank to make the credit available to one or more other parties. An L/C may be called transferable if it is expressly designated so by the issuing bank. Bank charges in respects of transfers are paid by the first beneficiary unless otherwise instructed.

B/B L/CThese are the types of L/Cs which are opened against an original master L/C.

Red Clause L/CThis L/Cs entitles exporters to receive his credit without even producing export documents to the bank.


Sight L/CSight L/C implies "Make payment when you see the documents in order". When an exporter ships goods & presents the documents to the negotiating bank, it will credit the proceeds to the exporter account immediately after seeing the documents in order.

License L/CThis is a type of L/C by which payment from L/C opening bank to the negotiating bank is made after a period of time as stipulated in the L/C. The time period may by 30/60/90/120/180 days. Such L/C may include "at 60 days sight with interest to be borne by the L/C opener". Such clause makes the License L/C into a sight L/C & if you present your export documents to the negotiating bank would make you full payment if the documents are in order.

Revolving L/CThis is a type of L/C which entitles the beneficiary to draw money from the L/C a numbers of times to the tune stipulated in the document. The amount is automatically replenished for further drawing. Usually L/C opening bank does not open a revolving L/C for the buyer unless he has a much bigger credit line.

15.7. Idea about at Sight L/C.Sight L/C implies "Make payment when you see the documents in order". When an exporter ships goods & presents the documents to the negotiating bank, it will credit the proceeds to the exporter account immediately after seeing the documents in order.


FORWARDING AND CONSOLIDATION


16. FORWARDING AND CONSOLIDATION16.1. Activities of forwarding companiesThe Federal Law dd. June 30,2003 "On Forwarding Activities" was adopted by the State Duma on June 11,2003.Chapter 1, General Provisions, determines the subject matter of this Federal Law, provides that terms of a freight forwarding contract not provided by this Federal Law, other federal laws or other legal acts of the Russian Federation.

The Chapter as well provides that the above rules shall also define the list of forwarding documents (documents evidencing conclusion of a freight forwarding contract); requirements to quality of forwarding services; procedure for providing forwarding services.

Chapter 2,. The Chapter sets forth that a forwarding agent shall not be entitled to withdraw from orders of a customer unless it is required in customer's interests and a forwarding company due to circumstances beyond its control was not able to beforehand request a customer over consent thereof to such withdrawal or receive an answer within twenty four hours as it provided by a freight forwarding contract.

The Chapter as well provides that a company shall not be entitled to proceed to fulfill liabilities thereof laid down by a freight forwarding contract unless required documents.

The Chapter as well determines that a forwarding company providing services for a customer for personal, family, home and other purposes not connected with business activities performed by a customer shall be obliged to provide information envisaged by the legislation of the Russian Federation on protection of consumers upon the request of a customer.

Chapter 3, breach of obligations was entailed by undue execution of a shipment contract liability of a forwarding company to a customer shall be established under rules on which liability of a carrier to a forwarding company is based. The Chapter as well provides grounds and scope.

Chapter 4, Claims and Complaints, sets forth the procedure of presenting of claims and complaints to a forwarding company, provides limitation period. The Chapter as well sets forth the procedure for bringing this Law into effect.


YARN SUPPLIER


17. YARN SUPPLIER17.1. Idea about yarn supplier like; square spinning, prime spinning, padma spinning;Spinning is a process where textile fibers turn into yarn with twist or without twist.

Spinning System: Dry Spinning→ Synthetic Fiber Ring Spinning→ Natural Fiber (12 Count-110 Count) Rotor Spinning→ Natural Fiber (03 Count-20 Count Wet Spinning→ Synthetic Fiber Friction Spinning→ Natural Fiber Melt Spinning→ Synthetic Fiber

Flow Chart of Ring SpinningCard yearn flow chart (Ring Spinning)Importance of USTER report:

CSP Count Twist (TPI = Twist per Inch) IPI (Imper faction Index)-How much Thick+Thin+Neps in 1000 Mtrs fabric. TPI Standard 30 Count = 18.75-20

Production Capacity: Per day production capacity for Ring Spinning is 22 tons and 08 tons for Rotor Spinning. Radiance Group produces yarn for its own need which is 70 % of total production and 30 % of production sells to other party.Evaluation: Spinning Mill is very important for garments Industry. Which companies Backward Linkage is so strong their lead time will be short, cost will be low and maintain buyer very smoothly. Radiance Group Spinning Mill set-up is very nice. Radiance Group is doing Ring and Rotor Spinning. I think they should develop Friction Spinning→ Natural Fibre, Dry Spinning→ Synthetic Fibre, Wet Spinning→ Synthetic Fibre and Melt Spinning→ Synthetic Fibre.


CHITTAGONG PORT


18. CHITTAGONG PORTThe Port of Chittagong is the largest seaport in Bangladesh, located by the estuary of the Karnaphuli River in Patenga, near the city of Chittagong. It is a deepwater seaport dominated by trade in containerized manufactured products (especially garments, jute and jute goods, leather products, fertilisers and seafood), raw materials and to a lesser extent passengers. It is one of the two main sea port of Bangladesh - most of the export and import of the country are handled via this port. Window berthing system was introduced at the seaport on August 6, 2007, enabling the sea port to provide the arrival and departure times of all ships. Two berths at the port terminal are kept in reserve for emergency. In 2006 the port handled 27 million tonnes of cargo and 0.8 million tonnes of containers. The port handled 1.5 million TEUs (twenty equivalent units) containers in 2010-11, up from 12.12 lakh TEUs in the previous year, according to the CPA Traffic Department.

Early historyThe history of Chittagong port dates back to the fourth century B.C. Malayan history chronicles the journey of the sailor Buddha Gupta from Chittagong to Malaya in the 4th century B.C.The Periplus of the Erythraean Sea documents the existence of Chittagong port in the ancient times. Chittagong derives its name from the Arabic word Shetgang (Shet means delta and Gang the river). The Arab traders considered Chittagong to be the delta of the Ganges.

Chittagong port has been mentioned in the works of Ptolemy, Fa-hien, Hieu-en tsng, and Ibn Battuta. This was an important port used by the traders from the Middle East, China, Turkey, Europe to trade with this part of the world.

During the 9th century the activities of the port increased tremendously as the Arab traders started using the port as their base port. They used to call the port "Samunda". The port was under their control at the time.

The 16th century saw the arrival of the Portuguese. Joaoda Silveria was the first Portuguese Captain to reach the port. He arrived with his ship "LOPO SOANA" in 1517. The Portuguese named the Port PORTE GRANDE (a great Port). The records show that the Porte Grande offered easy access and safe anchorage to ships of 20 feet draught.

It remained a port during Moghul time. Later in early 19th century the British took control of the Chittagong port.The port of Chittagong became a natural outlet for the Northeastern regions of the then British-India that led to the enactment of Port Commissioner's Act of 1887. At that time the facilities of the port consisted of five wooden and one pontoon jetties, hi the year 1889-90 the port handled exports totalling 1.25 lac tons.


Facilities:For Ocean-Going Vessels:General Cargo Berths ---------------- 12Container Berths -------------------- 8

Specialized Berths for Bulk handling:Dolphin Oil Jetty (For POL) ----------1Grain Silo Jetty--------------------1Cement Clinker Jetty ---------------- 1TSP Jetty---------------------------1CUFL Jetty--------------------------1KAFCO Urea Jetty--------------------1Ammonia Jetty ----------------------- 1

Repair BerthsDry Dock Jetty---------------------------------2

Mooring BerthsRiver Mooring-----------------------10

For Inland Coasters and Vessels:Jetty Berths (For (POL) -------------- 1Concrete Berth (For Grain Handling) — 1Pontoon Berths (For POL) ------------- 3Pontoon Berths (For Cement) ---------- 1Single Point Mooring ---------------- 10

18.1. Area of Chittagong.Chittagong port is a principal sea port of Bangladesh. Chittagong port is handling about 92% of import export of tread of the country.

CCT-handing capacit6y 6.488 tucks. Quay length 450m. Container storage yard - 1500 sq m. ICD- A land containers depart.


17.2. Capacity of containers handles both import & export per day;Containers Handled:Calendar Year Chittagong port

(TEUs)Cargo (Tones) Dhaka ICD

(TEUs)Cargo (Tones)

2004per day 2088 19867 208 1322

2005 per day 2374 23320 239 16512006 per day 2654 2795 271 17562007 per day 3021 3128 302 17212008 per day 3496 3524 321 1834

Cargo Handled:Calendar Year Import (tones) Export (Tones) Total (Tones)2004 19413460 2458972 218724322005 22989122 2895769 258848912006 23936103 3089550 270256532007 24236261 3392974 276292352008 24492707 3704862 281975692009 26718834 3763747 304825812010 32813208 4187968 37001176

18.3. CFS area of Chittagong port.The container freight station is our response to a strong felt need for this facility in the private sector and outside Chittagong port. Our CFS is equipped with and provides:

Customs bonded warehouse. Total warehouse area consists of 18,000 square meters of fire proof covered

area. 1,200 square meters of dumping yard for handling export/ import yard cargo.


24/7 non-stop service. Shortest cut- off time. Zero pilferage. 300 trucks parking space. Daily 250 container stuffing and 100 container unstuffy capacity. Customize client-wise reporting software updating cargo/ container position

and status every six hours.

18.4. Number of sailing of feeder vessel per day (Year);Basically imports exports goods from Colombia sreelonka, Singapore, cew Malaysia port by feeder vessel. Chittagong port only for feeder vassal.

Vessels Handled:Calendar Year No. of vessels

2004 17642005 18922006 19572007 19452008 2099

18.5. What are the different sizes of containers Standard containers. High-cube containers. Hand-top containers. Open-top containers. fiat racks Platforms Ventilated containers.


Insulated and refrigerated containers Bulk containers. Tank containers.

18.6. Different kinds of containers;ISO standard:

There are five common standard lengths, 20-ft(6.1m) 40-ft (12.2m) 45-ft (13.7m) 48-ft (14.6m) 53-ft (16.2m)

United States domestic standard containers are generally: 48 ft (15m) 53 ft (rail and truck).


INSURANCE COMPANY


19. INSURANCE COMPANY19.1. Insurance policy for export garment from Bangladesh to other Countries.

ICC-A.For all export risk coverage.

ICC-BFor fire risk coverage.

ICC-CWhen ship is damage under the water that time this quality policy undertaken risk coverage.

19.2. What are papers issued bv insurance company? Stair ways. Forced labor. Pay provision. Emergency exists. Fire extinguisher. Wage during leave or holiday periods. First aid and boxes. Canteens. Annual leave. Casual leave and sick leave. Weekly holiday. Health and safety. Extra allowance for overtime. Latrines available. Eye protection. Working hours.


Underage worker. Discrimination.

19.3. Payment procedure against any claim.At first the company investigation the causes why the problem is occurred it is their fault. After checking of all activities if the causes are positive they will payments on the other hand the result is negative they will not payment.


COMPLIANCE DEPARTMENT


20. COMPLIANCE DEPARTMENT20.1 Importance Items Followed by Company to Ensure Companies Requirement of BuyerAccording to the buyer requirement company follow three kinds of compliance such as-

Division of Compliance:1. Labor Law-2006

Division Of Compliance

1. Labor Law-2006:

CHAPTER 1 PRELIMINARY1. Short title, commencement and application2. Definitions:(i) Retirement (ii) Manufacturing process (iii) hours of week (iv) Workshop


(v) Transmission machinery (vi) Trade union (vii) Federation of trade unions (viii) Discharge (ix) Day(x) Code of civil procedure (xi) Executive committee (xii) Administrative worker (xiii) Regulation (xiv) Maternity benefit (xv)Dismissal (xvi) Rule (xvi) Wages (xvii)Arbitrator (xviii) Chief Inspector (xix) Director of Labour (xxi) Employer (xxii) Machinery (xxiii) Vehicle(xxiv) Collective bargaining agent (xxv) Registered Medical practitioner (xxvi) Registered trade union (xxvii) Award (xxviii) Lock-out (xxix) Lay-off (xxx) Power (xxxi) Industry(xxxii) Industrial establishment (xxxiii) Child (xxxiv) Labour court (xxxv) Worker (xxxvi) Week

CHAPTER II CONDITIONS OF SERVICE AND EMPLOYMENT3. Condition of employment4. Classification of workers and period of probation5. Latter of Appointment and Identity Card6. Service book 7.Form of Service book8. entries in the service book9. Register of workers and supply of tickets and cards10. Procedure for leave11. Payment of wages for unveiled leave12. Stoppage of work


13. Closure of establishment14. Calculation of one year 'six months 'and wages 'in certain cases15. Restriction of application of sections 12,16,17, and 1816. Right of laid-off workers for compensation17. Muster-roll for laid -off workers18. Laid -off workers not entitled to compensation in certain cases19. Death benefit20. Retrenchment21. Re-employment of retrenched workers22. Discharge from service23. Punishment for conviction and misconduct24. Procedure for punishment25. Special provisions relating to fine26. Termination of employment by employers otherwise than by dismissal etc.27. Termination of employment by workers28. Retirement of workers29. Payment of Provident Fund30. Time limit of final payment of workers31. Certificate of service33. Grievance procedure

CHAPTER III EMPLOYMENT OF ADOLESCENT34. Prohibition of employment of children and adolescent35. Prohibition of certain agreement in respect of children36. Disputes as to age37. Certificate of fitness38. Power to require medical examination39. Restriction of employment of adolescent in certain work40. Employment of adolescent on dangerous machines41. Working hours for adolescent42. Prohibition of employment of adolescent in underground and under water work43. Notice of periods of work for adolescent44. Exception in certain cases of employment of children

CHAPTER IV MATERNITY BENEFIT45. Employment of women workers prohibited during certain period46. Right to and liability for payment of maternity benefit47. Procedure regarding payment of maternity benefit48. Amount of maternity benefit49. Payment of maternity benefit in case of a women s death50. Restriction on termination of employment of women in certain case


CHAPTER V HEALTH AND HYGIENE51. Cleanliness52. Ventilation and temperature53. Dust and fume54. Disposal of wastes and effluents55. Artificial humidification56. Overcrowding57. Lighting58. Drinking Water59. Latrines and urinals60. Dust bean and Spittoon

CHAPTER VI SAFETY61. Safety of building and machinery62. Precaution in case of fire63. Fencing of machinery64. Work on or near machinery in motion65. Striking gear and devices for cutting off power66. Self- acting machines67. Casing of new machinery68. Cranes and other lifting machinery69. Hoists and lifts70. Revolving machinery71. Pressure plate72. Floors, Stairs and means of access73. Pits-.sumps ,opening in floors etc.74. Excessive weights75. Protection of eyes76. Powers to require specifications of defective parts or tests of stability77. Precaution against dangerous fumes78. Explosive or inflammable dust, gas .etc

CHAPTER VHI WELFARE89. First -aid appliances90. Maintenance of Safety Record Book91. Washing facilities92. Canteens93. Shelters etc.


94. Rooms for Children95. Recreational and educational facilities in tea plantation96. Housing facilities in tea plantation97. Facilities for daily necessities ,etc in tea plantation98. Medical care for newspaper workers99. Compulsory Group Insurance

CHAPTER IX WORKING HOURS AND LEAVE100. Daily hours101. Interval for rest or meal102. Weekly hours103. Weekly holiday104. Compensatory weekly holiday105. Spread over106. Night shift107. Restriction on cumulative hours of work on a vehicle108. Extra -allowance for work overtime109. Limitation of hours of work for women110. Restriction on double employment111. Notice of periods of work for adults and preparation thereof112. Special age limit for road transport service worker113. Hours of work to correspond with notice and register114. Closure of shops etc.115. Casual leave116. Sick leave117. Annual leave with wages118. Festival holiday119. Calculation of wages and payment during leave or holiday period.

CHAPTER X WAGES AND PAYMENT120. Special definition of wages121. Responsibility for payment of wages122. Fixation of wage-periods123. Time of payment of wages124. Wages to be paid in current coin or currency notes125. Deduction which may be made from wages126. Deductions for absence from duty127. Deductions for damage or loss128. Deductions for services rendered129. Deductions for recovery of loans or advances130. Other deductions from wages131. Payment of undisguised wages in cases of death of workers


132. Claims arising out of deductions from wages or delay in payment of wages133. Court fees in proceeding under section 132134. Single application in respect of a clad of workers whose wages have not been paid or wages deducted135. Appeal136. Conditional attachment of property of employer or other person responsible for payment of wages137. Power to recover from employer in certain cases

CHAPTER XI WAGES BOARDS138. Establishment of Minimum Wage Board139. Recommendation of minimum rate of wages for certain workers140. Power to declare minimum rates of wages141. Factory to be considered in making its recommendation142. Periodical review of minimum rates of wages143. Constitution of newspaper workers wage Board144. Fixation of wages145. Publication of decision on Newspaper Wage Board146. Power of Newspaper wage Board to fix interim rates of wages147. Application to labour court148. Minimum wages to be binding on all employers149. Prohibition to pay wages at rate below the minimum rate of wages

CHAPTER XH WORKERS COPENSATION FOR INJURY BY ACCIDENT150. Employers Liability for compensation151. Amount of compensation152. Method of calculating wages153. Review154. Commutation of monthly payments155. Distribution of compensation156. Compensation not to be assigned, attached or charged157. Notice and claim158. Power to require from employers statements regarding fatal accidents159. Reports of fatal accidents160. Medical examination161. Compensation on Contracting162. Insolvency of employer163. Special provision relating to masters and seamen164. Returns as to compensation165. Contracting out166. Reference to Labour Courts167. Venue of Proceedings


168. Condition of Application169. Power of Labour Court to require further deposit in cases of fatal accident170. Registration of agreements171. Effect of failure to register agreement172. Appeals173. Withholding of certain payments pending decision of appeal174. Rules to give effect to arrangement with other countries for the transfer of money paid as compensation

CHAPTER XIII TRADE UNION AND INDUSTRIAL RELATIONS175. Special definition of worker176. Trade unions of workers and employers177. Application for registration178. Requirements for applications179. Requirements for registrations180. Disqualification for being an officer or a member of a trade union181. Registered trade union to maintain register etc.182. Registration183. Registration of trade union in a group of establishments184. Registration of trade union in civil aviation establishments185. Registration of trade union by deamen186. Conditions of services to remain unchanged while application for registration187. President etc. not be transferred188. Certain changes in the constitution and executive to be notified189. Certificate of registration190. Cancellation of registration191. Appeal against permission, Etc.192. No trade union to function without registration193. Restriction on dual membership194. Incorporation of registered trade union195. Unfair labour practices on the part of employers196. Unfair labour practices on the parts of workers197. Law of conspiracy limited in application198. Immunity from civil suit in certain case199. Enforceability of agreement200. Registration of federation of trade union201. Returns202. Collective bargaining agent203. Federation of trade Union to act as collective bargaining agent in certain cases204. Check-off205. Participation Committee206. Functions of Participation Committee207. Meetings of the Participation Committee208. Implementation of recommendations of Participation Committee


CHAPTER XIVDISPUTES, LABOUR COURT, LABOUR APPELLATE TRIBUNAL, LEGAL PROCEEDINGS, ETC.209. Raising of industrial disputes210. Settlement of industrial disputes211. Strike and lock-out212. Cessation of industrial disputes213. Application to Labor Courts214. Labor Courts215. Procedure and powers of Labor Courts in trial of offences216. Procedure and powers of labor Courts in any matter other than trial of offences217. Appeal from Judgments etc. of Labor Courts218. Labor Appellate Tribunal219. Form of application or appeal220. Appearance of parties (Costs)221. Costs222. Settlement and awards on whom binding223. Effective date of settlements, awards Etc.224. Commencement and conclusion of proceedings225. Prohibition on serving notice of strike or lock-outs while proceeding pending226. Power of labor court and tribunal to prohibit strike etc.227. Illegal strikes and lock-outs228. Conditions of service to remain unchanged while proceedings pending229. Protection of certain persons230. Representation of parties231. Interpretation of settlements and awards

CHAPTER XV WORKERS PARTICIPATION IN COMPANIES PROFITS232. Application of the Chapter233. Definitions234. Establishment of Participation Fund and welfare Fund235. Management of Funds236. Penalty237. Power to call for information238. Settlement of disputes, etc239. Delegation of power240. Investment of Participation Fund241. Eligibility to benefits242. Utilization of Participation Fund243. Utilization of Welfare Fund244. Fiscal concessions to the companies


245. Tax treatment of income of the Funds246. Tax treatment of income of the workers247. Working and location of Board of Trustees248. Audit of accounts of the Fund249. Funds Benefits to be in addition to other benefits250. Special provisions for industries working seasonally251. Companies engaged in more than one industrial undertaking252. Entrustment of management of Participation Fund to Investment Corporation of bangladesh, etc.

CHAPTER XVI REGULATION OF EMPLOYMENT AND SAFETY OF DOCK WORKERS253. Power to make schemes254. Dock workers Management Boards255. Composition of a board256. Meetings257. Functions of a Board.258. Advisory Committee259. Appointment of officers and employees.260. Fund261. Budget262. Delegation of powers263. Special provisions for safety, etc. of dock-workers

CHAPTER XVII PROVIDENT FUNDS264. Provident Funds for workers ii private sector establishments265. Tea plantation workers 'provident fund'266. Board of Trustees267. Cost of administration268. Contributions269. Recovery of damages270. Provident fund not liable to attachment271. Priority of payment of contribution over other debts272. Employer not to reduce wages or other amenities273. Provident fund for Newspaper workers

CHAPTER XVIII APPRENTICESHIP274. Application of the Chapter275. Special definition276. Tripartite Advisory committee277. Obligations of employers278. Relief from income -tax ,etc


279. Advice and guidance to employers280. Obligations of apprentices281. Powers of entry, inspection, etc.282. Delegation of powers

CHAPTER XIX PENALTY AND PROCEDURE283. Penalty for non-compliance of Labour Court's order under section-33284. Penalty for employment of child and adolescent285. Penalty for making agreement in respect of a child in contravention of section-35286. Penalty for contravention of the provisions of chapter IV by an employer287. Penalty for working for payment during permitted period of absence288. Penalty for contravention of section 67289. Penalty for Payment or wages at a rate below the minimum rate of wages290. Penalty for failure to give notice of accidents291. Penalty for unfair labour practices292. Penalty for committing breach of settlement, etc.293. Penalty for failing to implement settlement, etc.294. Penalty for illegal strike or lock-out295. Penalty for instigating illegal strike or lock-out296. Penalty for taking part in or instigating go-slow297. Penalty for contravention of section 228298. Penalty for misappropriation of provident funds and trade union funds299. Penalty for activities of unregistered trade unions300. Penalty for dual membership pf trade unions301. Penalty for non-compliance with the provisions of section 210302. Penalty for using false certificates of fitness303. Penalty for false statements, etc304. Penalty for wrongful disclosure of information305. Penalty for general offences by workers306. Penalty for general offences by workers307. Penalty for other offences308. Enhanced penalty after previous conviction309. Penalty for contravention of law with dangerous results310. Power of courts to make orders311. Onus as to age312. Offences by companies, etc.313. Cognizance of offences314. Limitation of prosecution315. Report of offences316. Withdrawal of cases


CHAPTER XX ADMINISTRATION, INSPECTION. ETC.317. Director of Labour of Labour, etc.318. Chief Inspector, etc.319. Powers of chief Inspector, etc.320. Controller of Tea Plantation Worker' Provident fund321. Accounts and audit322. Reports, etc323. National Council for Industrial health and safety

CHAPTER XXI MISCELLANEOUS324. Power to exempt325. Notice to chief Inspector before commencement of work326. Approval of plans and fees for licensing and registration327. Appeals from certain orders of Inspectors328. Seasonal factories329. Recovery of money due under this Act.330. No deduction for any facilities provided331. Obligation of workers332. Conduct towards female workers333. Service of notices and returns334. Certain persons to be public servants335. Indemnity336. Protection of existing conditions of employment337. Abstracts of the Act. Rules and Regulations to be displayed338. Liability of owner of premises in certain circumstance339. Powers to collect information340. Presumption as to employment341. Restriction on disclosure of information342. Certain matters to be kept confidential343. Protection of proceedings of Boards344. General provisions relating to tenure, power, procedures, etc. of boards 345 Payment of equal wages for equal work346. Court fees in general347. Restriction upon certain questionings etc.348. Training on this Act349. Certain activities of trade union prohibited350. Bar to jurisdiction of other courts351. Power to make rules352. Provision for penalty in rules, regulations and schemes


353. Repeal and savings354. Original Text and Authentic English Text

2. Factory System:2.1. License:i. Certificate of Incorporationii. Company Income Tax Clearance Certificateiii. Vat Clearance Certificateiv. Building Approvalv. Environment Certificatevi. Trade Licensevii. Export Licenseviii. Import Licenseix. Factory Licensex. Export Promotion Bureau Certificatexi. Bond Licensexii. Fire licensexiii. BGMEA Membership Certificatexiv. Waiver Certificatexv. Certificate from the Ministry of powerxvi. Boiler Licensexvii. Latest Drinking Water Test Reportxviii. Group Insurance Recordsxix. Fire Drill Registerxx. Workers daily Attendance Recordxxi. Time Cardxxii. Payroll Sheets & Overtime Payment Recordxxiii. Worker's Service Bookxxiv. Worker's Hand Bookxxv. Maternity Benefit Payment Documents & Registerxxvi. Leave Document & Registerxxvii. Accident & Injury Registerxxviii. Company Rules, Regulations & Recruitmentxxix. Worker Personal filexxx. Festival Holiday Listxxxi. Broken Needle Control Policy & Broken Needle Registerxxxii. List of the trained Fire Fightersxxxiii. List of the Fire Aidesxxxiv. Fire Equipment Listxxxv. Toilets (Male & Female)xxxvi. Labor Union Agreementsxxxvii. Machinery Certificate


2.2. EnvironmentEffluent Treatment Plant:Effluent Treatment Plant is a process by which the waste water are send into River by Refining in a proper way so that this water don't create any damage to the River water & Environment.

Biological Effluent Treatment Process:


2.3. Certificatei. Certificate of Incorporationii. Company Income Tax Clearance Certificateiii. Vat Clearance Certificateiv. Building Approvalv. Environment Certificatevi. Trade Licensevii. Export Licenseviii. Import Licenseix. Factory Licensex. Export Promotion Bureau Certificatexi. Bond Licensexii. Fire licensexiii. BGMEA Membership Certificatexiv. Waiver Certificatexv. Certificate from the Ministry of powerxvi. Boiler Licensexvii. Latest Drinking Water Test Reportxviii. Group Insurance Recordsxix. Fire Drill Registerxx. Workers daily Attendance Recordxxi. Time Cardxxii. Payroll Sheets & Overtime Payment Recordxxiii. Worker's Service Bookxxiv. Worker's Hand Bookxxv. Maternity Benefit Payment Documents & Registerxxvi. Leave Document & Registerxxvii. Accident & Injury Registerxxviii. Company Rules, Regulations & Recruitmentxxix. Worker Personal filexxx. Festival Holiday Listxxxi. Broken Needle Control Policy & Broken Needle Registerxxxii. List of the trained Fire Fightersxxxiii. List of the Fire Aidesxxxiv. Fire Equipment ListXXXV. Toilets ( Male & Female)xxxvi. Labor Union Agreementsxxxvii. Machinery Certificate


3. Factory Policy3.1. Factory Document Check List (Buyer Wise Different)Particulars N/A Yes No RemarksCertificate of IncorporationCompany Income Tax Clearance CertificateVat Clearance CertificateBuilding ApprovalEnvironment CertificateTrade LicenseExport LicenseImport LicenseFactory LicenseExport Promotion Bureau CertificateBond LicenseFire licenseBGMEA Membership CertificateWaiver CertificateCertificate from the Ministry of powerBoiler LicenseLatest Drinking Water Test ReportGroup Insurance RecordsFire Drill RegisterWorkers daily Attendance RecordTime CardPayroll Sheets & Overtime Payment RecordWorker's Service BookWorker's Hand BookMaternity Benefit Payment Documents & RegisterLeave Document & RegisterAccident & Injury RegisterCompany Rules, Regulations & RecruitmentWorker Personal fileFestival Holiday ListBroken Needle Control Policy & Broken Needle RegisterList of the trained Fire FightersList of the Fire AidesFire Equipment ListToilets ( Male & Female)Labor Union AgreementsMachinery Certificate


3.2. Lean Process: Lean is the Process by which we can increase our Productivity byReducing wastage.i. SORT (Select valuable & Non-valuable Elements) ii. SET INORDER (Arrange in Particular Place) iii. SHINE (Clean the Working Place)iv. STANDARDRISE v. SUSTAIN

4. Audit 4.1. Social compliance:Under social compliance this important items have to follow-

Child labour. Forced labour. Discrimination, Employment practice discipline. Health and safety. Wages and others benefit. Freedom of association WPC. Environment protection.

4.2. FCCA(Factory Capability, Capacity Assessment)Quality Requirement with the standard operating system.


4.3. Security compliance:According to the buyer those kind of security compliance have to follow-Document Record TypeSL. NO. Access Controls Yes No N/A1 Visitor's log book2 Incoming/outgoing vehicle registration log

book3 Incoming/outgoing mail/parcel log book4 Security guard patrol log

Procedural Security5 Security policy plan6 Security guard duties & responsibilities7 Packing procedure8 Loading & unloading security procedure9 Container inspection & loading procedure10 Security seal handling & storage procedure11 Policy for detailing & reporting

shortages/overages on shipment12 Procedure for transit of finished goods to

forwardersShipping Documentation

13 Bill of loading14 Commercial Invoice15 Packing list16 Other related shipping manifest17 Any other documentation related to shipments

Human Resources18 Employee record19 Employee background check record20 Employee termination check list21 Employee security manual22 Security incident reports

Other Security Records23 Security meeting records with attendees list24 Security training program25 Inspection or maintenance record of alarm &

surveillance cameras26 Internal audit record27 Keys, locks & seals control log book28 Crisis management plan29 Others

4.4. Quality security:According to the buyer for quality compliance they follow-ISO 9001


20.2. ETP Status of CompanyEffluent Treatment Plant:Effluent Treatment Plant is a process by which the waste water are send into River by Refining in a proper way so that this water don't create any damage to the River water & Environment.

Biological Effluent Treatment Process:


20.3. ETP Operation Procedure and What are the Chemical Used in ETP for TreatmentThe operation procedure of ETP In NORTHERN TOSRIFA INDUSTRY LTD. are explained below-1st step; Dyeing water send to the Equalization Tank at first time.2nd step; Than this water transfer to the Aeration Tank and use air blowing for controlling PH and use Decolorant for color band breaking.3rd step: After that this water sends to the Clarifier Tank by using fitting pump, bacteria will mix in this tank.4th step: The water sends to the Clarifier Tank from Sludge Thickener Tank. Here use scraping bridge which is moving all time over this tank by moving scraping bridge then the bacteria will gather one place and the purification water will go in cannel or river by out line drain. On the other hand the gathered bacteria will go in distribution tank through recycling process. Then this bacterium will mix again with dyeing water.As like this way the water treatment procedure will be continued.

20.4 What is the Status of Worker Welfare TeamIn NORTHERN TOSRIFA INDUSTRY LTD.. has WPC (worker participation committee) for workers welfare. This committee ensure all the workers right. Such as-

Free medical facility. Fresh drinking water. Good working place. Proper lighting and ventilation. Canteen facility. Maternity benefit. Leave ensure. First aid facility. Right time salary. Bonus.


CONCLUSION &

RECOMMENDATION


21. CONCLUSIONSIn conclusion I can say that is internship report is really essential for every students of AMM Dept. By completing this report I have already got overall idea of RMG sector and these may be helpful to know about the technical and management knowledge of apparel industry also these sector related organizations.

22. RECOMMENDATIONSNORTHERN TOSRIFA INDUSTRY LTD. is the leading position knit/woven manufacturing company in the Bangladesh. It creates outstanding reputation in the global market for excellence. It is a composite factory that's why they have all the sector of knit item like spinning, knitting, dyeing, printing, embroidery, accessories, and garments production.In my observation of this company have some lacking points, if they recover those point I think they can improve rapidly with good reputation.

Supply chain or procurement department plays a vital role to ensure right time delivery, right price and good quality. So day by day increasing the demand of this department now a days most of the big company open this department. But in this company merchandiser procure all the raw materials of garments that's why they feel more pressure to complete shipment and some time also over the shipment date then company should pay the extra money for air shipment. So when supply chain department procure all the raw materials then merchandiser can easily shipment the goods within lead time.

The importance of MIS is increasing rapidly. For smooth communication and preserve data this department is too much important in the twenty first centaury. But in this Company don't have any MIS department. If they use this department I think they can communicate with buyer, suppliers and internal department more Firstar. On the other hand top management can take smooth decision within short time.

Increase the power of work study department because productivity is an important thing of apparel industry. In this company the work study department employee cant take any major decision and take action towards the production people, so if they get this power I think productivity will be increase.

Quality management system should be modernized because quality is the top priority of all international buyer.

Increase the working environment of every department. Increase the salary level of non technical person. Compliance department should be more active. Recruit subject related person in all the department. Make some beautiful garden inside the factory area.

If the company implement all the above mention points I think within short time their position will be leading not only in Bangladesh but also in the world.
