wc015 swartland municipality section 52 quarterly report€¦ · total capital expenditure -...

WC015 Swartland Municipality

Section 52

Quarterly Report

Quarter 1

July 2016 - September 2016

2

Table of Contents PART 1: IN-YEAR REPORT PAGE

Section 1 – Mayor’s Report …………………………………………………………………………….3

Section 2 – Resolutions ………………………………………………………………………….……..3

Section 3 – Executive Summary ……………………………………………………………….…..3-12

Section 4 – In-year budget statement tables ………………………………………….…….13

PART 2 – SUPPORTING DOCUMENTATION

Section 5 – Debtors' analysis ……………………………………………………………….……...20-21

Section 6 – Creditors' analysis ………………………………………………………………….…..22

Section 7 – Investment portfolio analysis …………………………….………….……………22-24

Section 8 – Allocation and grant receipts and expenditure …………………..….….25-26

Section 9 – Expenditure on Councillor, Senior Managers and Other Staff……..27

Section 10 – Material variances to the SDBIP ………………………………………………….28

Section 11– Capital programme performance ………………………………………………….29

Section 12 – Other supporting documentation ………………………………………………..30-33

Section 13 – Quality certification ……………………………………………………….………..….34-35

3

PART 1 – IN-YEAR REPORT

Section 1 – Mayor’s Report

1.1 In -Year Report – Quarterly Budget Statement

The quarterly budget statement for September 2016 has been prepared to meet

the legislative requirements of the Municipal Budget and Reporting Regulations.

1.2 Financial problems or risks facing the municipa lity

No problems or risks are facing the municipality currently.

Section 2 - Resolutions

RECOMMENDATION:

That Council takes cognisance of the quarterly budget statement and supporting

documentation for September 2016.

Section 3 – Executive Summary

3.1 Introduction

It is required by Section 52(d) of the Municipal Finance Management Act that the Mayor of the

Municipality, must within 30 days of the end of each quarter, submit a report to the council on

the implementation of the budget and the financial state of affairs of the municipality.

NB: Please note the results referred to under the “2015/2016 Audited Outcome” are pre-

audited figures and will be updated with audited figures after the annual audit is completed.

3.2 Consolidated performance

The following table summarises the overall position on the capital and operating Budgets

Original Budget

YTD Actual

YTD Variance

YTD Variance

Operating Expenditure 654 711 941R 122 171 066R 532 540 875R 81%Operating Revenue 641 914 085R 148 723 760R 493 190 325R 77%Capital 74 689 669R 4 065 306R 70 624 363R 95%

3.2.1 Actual vs Planned - Capital, Operational Exp enditure and Revenue per directorate (SDBIP – 2016/ 17)

NB: The above SDBIP includes transfers and grants received for quarter 1, whereas the C-schedule does not include these figures due to the fact that

these amounts will only be recognized as income in June 2017.

5

Capital, Operational Expenditure and Revenue per di rectorate (SDBIP – 2015/16)

7

3.2.2 OPERATING REVENUE – ACTUAL RECEIPTS VERSUS BILLING PER SERVICE

The payment rate of 95.35% for the first quarter of the 2016/17 financial year shows an improvement when compared to the previous financial

year’s rate of 93.81%. The actual payments refer to amounts received for the previous month’s debtors raised.

3.2.3 Revenue by source against Annual Budget

2015/16

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue By Source

Property rates 79 973 85 129 7 122 30 029 25 315 4 715 19% 85 129

Property rates - penalties & collection charges – – – – – – –

Serv ice charges - electricity rev enue 219 016 235 449 19 026 61 426 62 535 (1 109) -2% 235 449

Serv ice charges - w ater rev enue 41 459 46 904 3 280 9 593 7 410 2 183 29% 46 904

Serv ice charges - sanitation rev enue 26 506 28 509 2 165 7 065 7 112 (48) -1% 28 509

Serv ice charges - refuse rev enue 18 377 20 405 2 430 6 001 5 101 900 18% 20 405

Serv ice charges - other – – – – – – –

Rental of facilities and equipment 3 646 3 586 401 900 760 140 18% 3 586

Interest earned - ex ternal inv estments 20 215 17 300 34 70 75 (5) -7% 17 300

Interest earned - outstanding debtors 1 749 1 483 158 447 384 63 16% 1 483

Div idends receiv ed – – – – – – –

Fines 17 351 28 236 286 983 1 609 (626) -39% 28 236

Licences and permits 3 768 3 475 332 950 897 53 6% 3 475

Agency serv ices 3 558 2 939 340 977 792 185 23% 2 939

Transfers recognised - operational 93 870 103 246 – 24 698 31 057 (6 359) -20% 103 246

Other rev enue 25 933 16 866 1 561 5 027 3 382 1 644 49% 16 866

Gains on disposal of PPE 419 200 139 558 – 558 0% 200

Total Revenue (excluding capital transfers and

contributions)

555 840 593 726 37 272 148 724 146 431 2 292 2% 593 726

Description

Budget Year 2016/17

WC015 Swartland - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - Q1 First Quarter

The statement of Financial Performance compares the expenditure and revenue against the

budget for the period ended 30 September 2016.

• The variance for Property rates is 19% above budgeted projections due to more accounts

that were paid in full at the beginning of the financial year.

• Water stands at 29% above YTD budgeted projections and can be attributed to the level two

water restriction tariffs which are higher than the normal tariff that were implemented in

February 2016 and are still applicable.

• Refuse removal is 18% above budgeted projections due to availability levies that was

incorrectly journalised to Refuse removal instead of Sewerage and Water. The adjustment

will reflect in next month's report.

• Revenue received from Fines is at 39% below YTD budgeted projections. Swartland now has

a new contract with TMT from 1 July 2016 and new speed cameras have been installed. We

expect the income received from fines to increase during the course of the financial year.

• Transfers recognised – operational currently stands at 20% below YTD budgeted projections.

This includes the equitable share grant that was received, whereas some other grants are

only recognized at year end.

• Gains on disposal of PPE are revenue from Sale of land transactions that were under

budgeted.

• Revenue received for the month of September 2016 was R37.2 million whilst the YTD

performance stands at 2% above the budgeted projections.

9

3.2.4 Expenditure by source against Annual Budget

2015/16

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Expenditure By Type

Employ ee related costs 156 127 175 657 12 242 35 510 37 841 (2 332) -6% 175 657

Remuneration of councillors 8 644 9 243 724 2 166 2 085 81 4% 9 243

Debt impairment 10 488 17 983 – – – – 17 983

Depreciation & asset impairment 73 761 83 678 6 765 20 294 20 294 0 0% 83 678

Finance charges 14 484 13 923 2 3 29 (25) -89% 13 923

Bulk purchases 187 832 212 388 19 006 45 844 46 227 (383) -1% 212 388

Other materials – – – – – – –

Contracted serv ices 3 661 4 239 322 877 976 (99) -10% 4 239

Transfers and grants 2 033 2 137 148 393 384 9 2% 2 137

Other expenditure 94 156 119 740 6 210 17 082 29 348 (12 266) -42% 119 740

Loss on disposal of PPE 4 271 2 251 – – – – 2 251

Total Expenditure 555 458 641 239 45 419 122 171 137 186 (15 014) -11% 641 239

Surplus/(Deficit) 383 (47 513) (8 147) 26 553 9 246 17 307 0 (47 513)

Transfers recognised - capital 56 046 34 049 – – 10 193 (10 193) (0) 34 049

Contributions recognised - capital 980 666 – – – – 666

Contributed assets - – – – – –

Surplus/(Deficit) after capital transfers &

contributions

57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Tax ation –

Surplus/(Deficit) after taxation 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Attributable to minorities

Surplus/(Deficit) attributable to municipality 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Share of surplus/ (deficit) of associate

Surplus/ (Deficit) for the year 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Description

Budget Year 2016/17

WC015 Swartland - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - Q1 First Quarter

• Employee related costs currently stand at 6% below the YTD budgeted projections. For the

month of September 2016, 20 permanent vacancies were not filled for various reasons.

• Finance charges stand at 89% below the YTD budgeted projections due to Interest: Finance

Leases that will only be recognized at year end.

• Contracted services stand at 10% below the YTD budgeted projections due to under

spending on Refuse Bins/Refuse Dumps, Traffic Management and Highlands Refuse Dump:

Recycling.

• Other expenditure stand at 42% below the YTD budgeted projections and is mainly due to

no expenditure against the YTD budget for Housing Topstructure and other grants.

• Expenditure for the month of September 2016 was R45.4 million whilst the YTD

performance stands at 11% below the budgeted projections.

10

3.2.5 Capital expenditure and graphs against Annual Budget

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Capital Expenditure - Standard Classification

Governance and administration 5 242 4 935 82 89 1 724 (1 635) -95% 4 935

Executiv e and council 546 855 – – 212 (212) -100% 855

Budget and treasury office 920 15 – – 4 (4) -100% 15

Corporate serv ices 3 777 4 065 82 89 1 509 (1 420) -94% 4 065

Community and public safety 37 311 22 416 161 724 4 981 (4 257) -85% 22 416

Community and social serv ices 458 1 530 6 6 570 (564) -99% 1 530

Sport and recreation 1 657 17 356 8 471 3 020 (2 549) -84% 17 356

Public safety 915 510 12 13 21 (8) -39% 510

Housing 34 281 3 020 135 234 1 370 (1 136) -83% 3 020

Health – – – – – – –

Economic and environmental services 21 283 18 905 45 55 2 300 (2 245) -98% 18 905

Planning and dev elopment 325 40 – – – – 40

Road transport 20 959 18 865 45 55 2 300 (2 245) -98% 18 865

Env ironmental protection – – – – – –

Trading services 23 106 28 434 2 378 3 197 5 484 (2 287) -42% 28 434

Electricity 11 423 8 441 2 366 2 475 396 2 078 524% 8 441

Water 8 028 9 615 3 713 5 077 (4 365) -86% 9 615

Waste water management 3 640 8 834 10 10 – 10 #DIV/0! 8 834

Waste management 14 1 543 – – 11 (11) -100% 1 543

Other – – – – – – –

Total Capital Expenditure - Standard Classification 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

Funded by:

National Government 22 709 24 640 138 1 398 8 627 (7 229) -84% 24 640

Prov incial Government 34 541 9 409 69 77 3 370 (3 293) -98% 9 409

Transfers recognised - capital 57 250 34 049 207 1 476 11 997 (10 522) -88% 34 049

Public contributions & donations 2 459 666 – – – – 666

Borrowing – – – – – – –

Internally generated funds 27 234 39 975 2 459 2 590 2 493 97 4% 39 975

Total Capital Funding 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

WC015 Swartland - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) -

Q1 First Quarter

Vote Description

Capital expenditure for the month of September amounts to R2 666 019 and Capital

commitments amount to R7 311 518.

Progress on the Top 10 Capital projects is as follow: (Detailed report attached)

3 Projects are in Planning phase;

3 Projects in Tender phase;

3 Projects in Construction phase;

1 Project is put on hold until funding is finalized with Department of Water.

3.2.6 PERFORMANCE INDICATORS

Budget Year 2016/17

Original

Budget

YearTD

actual

Full Year

Forecast

Borrowing Management

Capital Charges to Operating Ex penditure Interest & principal paid/Operating Ex penditure 15.2% 0.0% 15.2%

Borrowed funding of 'ow n' capital ex penditure Borrow ings/Capital ex penditure ex cl. transfers and grants 0.0% 0.0% 0.0%

Safety of Capital

Debt to Equity Loans, Accounts Payable, Overdraft & Tax Prov ision/

Funds & Reserv es0.12 0.10 0.12

Gearing Long Term Borrow ing/ Funds & Reserv es 1.24 0.92 1.24

Liquidity

Current Ratio Current assets/current liabilities 3 : 1 5:1 3 : 1

Liquidity Ratio Monetary Assets/Current Liabilities 2 : 1 4:1 2 : 1

Revenue Management

Annual Debtors Collection Rate

(Payment Level %)

Last 12 Mths Receipts/ Last 12 Mths Billing 95.0% 92.83% 97.5%

Outstanding Debtors to Rev enue Total Outstanding Debtors to Annual Rev enue 16.6% 38.8% 16.6%

Longstanding Debtors Recov ered Debtors > 12 Mths Recov ered/Total Debtors >

12 Months Old

16.6% 10.2% 16.6%

Creditors Management

Creditors Sy stem Efficiency % of Creditors Paid Within Terms (w ithin MFMA s 65(e)) 100% 98.9% 100%

Funding of Provisions

Percentage Of Prov isions Not Funded Unfunded Prov isions/Total Prov isions

Other Indicators

Electricity Distribution Losses % Volume (units purchased and generated less units

sold)/units purchased and generated

5.81% 5.82% 5.81%

Water Distribution Losses % Volume (units purchased and own source less units

sold)/Total units purchased and own source

15.36% 18.54% 15.36%

Employee costs Employee costs/Total Revenue - capital rev enue 29.6% 23.9% 29.6%

Repairs & Maintenance R&M/Total Revenue - capital rev enue 7.9% 2.2% 7.9%

Interest & Depreciation I&D/Total Rev enue - capital rev enue 16.4% 13.6% 16.4%

IDP regulation financial viability indicators

i. Debt coverage (Total Operating Rev enue - Operating Grants)/Debt

serv ice payments due w ithin financial y ear)

18.3 8.91 18.3

ii. O/S Serv ice Debtors to Revenue Total outstanding serv ice debtors/annual revenue

receiv ed for serv ices

23.4% 14.5% 23.4%

iii. Cost cov erage (Av ailable cash + Investments)/monthly fix ed operational

ex penditure

5.8 5.8 5.8

Description of financial indicator Basis of calculation

WC015 Swartland - Supporting Table SC2 Monthly Budget Statement - performance indicators - Q1 First Quarter

13

Section 4 – In-year budget statement tables 4.1 Monthly budget statements

4.1.1 Table C1: s71 Monthly Budget Statement Summar y

WC015 Swartland - Table C1 Monthly Budget Statement Summary - Q1 First Quarter

2015/16

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Financial Performance

Property rates 79 973 85 129 7 122 30 029 25 315 4 715 19% 85 129

Serv ice charges 305 358 331 267 26 900 84 086 82 159 1 926 2% 331 267

Investment rev enue 20 215 17 300 34 70 75 (5) -7% 17 300


Other ow n rev enue 56 425 56 785 3 216 9 841 7 825 2 016 26% 56 785

Total Revenue (excluding capital transfers

and contributions)

555 840 593 726 37 272 148 724 146 431 2 292 2% 593 726

Employee costs 156 127 175 657 12 242 35 510 37 841 (2 332) -6% 175 657

Remuneration of Councillors 8 644 9 243 724 2 166 2 085 81 4% 9 243


Finance charges 14 484 13 923 2 3 29 (25) -89% 13 923

Materials and bulk purchases 187 832 212 388 19 006 45 844 46 227 (383) -1% 212 388


Other ex penditure 112 577 144 213 6 532 17 959 30 324 (12 365) -41% 144 213


Surplus/(Deficit) 383 (47 513) (8 147) 26 553 9 246 17 307 187% (47 513)

Transfers recognised - capital 56 046 34 049 – – 10 193 (10 193) -100% 34 049

Contributions & Contributed assets 980 666 – – – – 666


contributions

57 409 (12 798) (8 147) 26 553 19 439 7 114 37% (12 798)

Share of surplus/ (deficit) of associate – – – – – – –

Surplus/ (Deficit) for the year 57 409 (12 798) (8 147) 26 553 19 439 7 114 37% (12 798)

Capital expenditure & funds sources

Capital expenditure 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

Capital transfers recognised 57 250 34 049 207 1 476 11 997 (10 522) -88% 34 049


Borrow ing – – – – – – –


Total sources of capital funds 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

Financial position

Total current assets 385 445 335 897 408 818 335 897

Total non current assets 1 805 136 1 792 536 1 788 907 1 792 536

Total current liabilities 102 919 114 647 83 366 114 647

Total non current liabilities 193 517 191 015 193 501 191 015

Community wealth/Equity 1 894 145 1 822 772 1 920 858 1 822 772

Cash flows

Net cash from (used) operating 140 958 82 199 3 467 138 102 40 759 (97 343) -239% 82 199

Net cash from (used) investing (85 294) (74 469) (2 191) (3 058) (14 490) (11 432) 79% (74 469)

Net cash from (used) financing (2 075) (4 462) 113 337 – (337) #DIV/0! (4 462)

Cash/cash equivalents at the month/year end 299 134 230 191 1 389 362 304 253 192 (109 112) -43% 230 191

Debtors & creditors analysis 0-30 Days 31-60 Days 91-120 Days 121-150 Dys 151-180 Dys181 Dys-

1 YrOver 1Yr Total

Debtors Age Analysis

Total By Income Source 33 578 6 373 549 505 446 322 8 857 51 860

Creditors Age Analysis

Total Creditors – – – – – – – –

Description

Budget Year 2016/17

14

4.1.2 Table C2: Monthly Budget Statement - Financia l Performance (standard classification)

Budget Year 2016/17

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue - Standard

Governance and administration 133 242 7 591 41 023 35 272 5 751 16% 133 242

Executiv e and council 125 6 32 31 0 1% 125

Budget and treasury office 129 014 7 532 40 768 35 020 5 748 16% 129 014

Corporate serv ices 4 102 54 223 221 2 1% 4 102

Community and public safety 78 534 725 1 987 13 386 (11 399) -85% 78 534

Community and social serv ices 11 640 94 296 3 901 (3 605) -92% 11 640

Sport and recreation 17 770 329 657 4 122 (3 465) -84% 17 770

Public safety 28 896 287 987 1 706 (719) -42% 28 896

Housing 20 228 16 47 3 657 (3 610) -99% 20 228

Health – – – – – –

Economic and environmental services 30 281 1 062 2 844 3 495 (651) -19% 30 281

Planning and dev elopment 2 469 366 817 606 211 35% 2 469

Road transport 27 813 696 2 027 2 889 (862) -30% 27 813


Trading services 386 361 27 892 102 863 102 816 48 0% 386 361

Electricity 241 995 19 096 63 462 66 192 (2 730) -4% 241 995

Water 59 467 3 579 12 157 11 098 1 059 10% 59 467

Waste water management 51 681 2 627 16 318 15 648 669 4% 51 681

Waste management 33 218 2 589 10 926 9 878 1 048 11% 33 218

Other 23 2 6 6 (0) -3% 23

Total Revenue - Standard 628 441 37 272 148 724 154 975 (6 252) -4% 628 441

Expenditure - Standard


Executiv e and council 21 390 1 380 5 277 5 233 45 1% 21 390

Budget and treasury office 39 689 2 578 7 149 7 175 (26) 0% 39 689



Community and social serv ices 17 744 1 197 3 485 4 114 (629) -15% 17 744


Public safety 40 023 1 861 4 803 6 199 (1 397) -23% 40 023

Housing 24 165 1 863 5 042 5 978 (936) -16% 24 165

Health – – – – – –


Planning and dev elopment 12 640 809 2 258 2 892 (634) -22% 12 640

Road transport 76 388 4 277 12 304 18 191 (5 886) -32% 76 388


Trading services 351 194 28 076 71 661 79 565 (7 903) -10% 351 194

Electricity 216 746 19 757 49 628 53 546 (3 918) -7% 216 746

Water 59 525 3 581 9 009 10 836 (1 827) -17% 59 525

Waste water management 45 409 2 616 7 196 8 142 (946) -12% 45 409

Waste management 29 514 2 123 5 828 7 041 (1 212) -17% 29 514

Other 1 303 32 153 300 (147) -49% 1 303

Total Expenditure - Standard 641 239 45 419 122 171 143 184 (21 013) -15% 641 239

Surplus/ (Deficit) for the year (12 798) (8 147) 26 553 11 791 14 761 125% (12 798)

Description

WC015 Swartland - Table C2 Monthly Budget Statement - Financial Performance (standard classification) - Q1 First Quarter

15

4.1.3 Table C3: Monthly Budget Statement - Financia l Performance (revenue and expenditure by municipal vote)

Vote Description

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue by Vote

Vote 1 - Corporate Serv ices 10 510 47 206 3 401 (3 196) -94.0% 10 510

Vote 2 - Civ il Serv ices 185 167 8 926 39 899 41 949 (2 051) -4.9% 185 167

Vote 3 - Council 125 6 32 31 0 1.1% 125

Vote 4 - Electricity Serv ices 241 995 19 096 63 462 66 192 (2 730) -4.1% 241 995

Vote 5 - Financial Serv ices 129 014 7 532 40 768 35 020 5 748 16.4% 129 014

Vote 6 - Dev elopment Serv ices 26 302 706 1 440 5 068 (3 628) -71.6% 26 302

Vote 7 - Municipal Manager – – – – – –

Vote 8 - Protection Serv ices 35 328 960 2 917 3 313 (397) -12.0% 35 328

Total Revenue by Vote 628 441 37 272 148 724 154 975 (6 252) -4.0% 628 441

Expenditure by Vote

Vote 1 - Corporate Serv ices 23 869 1 491 4 546 5 623 (1 077) -19.2% 23 869

Vote 2 - Civ il Serv ices 240 547 14 399 39 209 51 393 (12 184) -23.7% 240 547

Vote 3 - Council 14 678 987 4 102 3 850 252 6.6% 14 678

Vote 4 - Electricity Serv ices 226 664 19 757 49 628 53 572 (3 944) -7.4% 226 664

Vote 5 - Financial Serv ices 39 689 2 579 7 152 7 178 (25) -0.4% 39 689

Vote 6 - Dev elopment Serv ices 41 452 2 957 8 117 9 963 (1 846) -18.5% 41 452

Vote 7 - Municipal Manager 6 712 906 3 175 3 762 (587) -15.6% 6 712

Vote 8 - Protection Serv ices 47 628 2 344 6 242 7 842 (1 600) -20.4% 47 628

Total Expenditure by Vote 641 239 45 419 122 171 143 184 (21 013) -14.7% 641 239

Surplus/ (Deficit) for the year (12 798) (8 147) 26 553 11 791 14 761 125.2% (12 798)

WC015 Swartland - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal

vote) - Q1 First Quarter

Budget Year 2016/17

16

4.1.4 Table C4: Monthly Budget Statement - Financia l Performance (revenue and expenditure)

2015/16

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue By Source

Property rates 79 973 85 129 7 122 30 029 25 315 4 715 19% 85 129

Property rates - penalties & collection charges – – – – – – –

Serv ice charges - electricity rev enue 219 016 235 449 19 026 61 426 62 535 (1 109) -2% 235 449

Serv ice charges - w ater rev enue 41 459 46 904 3 280 9 593 7 410 2 183 29% 46 904

Serv ice charges - sanitation rev enue 26 506 28 509 2 165 7 065 7 112 (48) -1% 28 509

Serv ice charges - refuse rev enue 18 377 20 405 2 430 6 001 5 101 900 18% 20 405

Serv ice charges - other – – – – – – –

Rental of facilities and equipment 3 646 3 586 401 900 760 140 18% 3 586

Interest earned - ex ternal inv estments 20 215 17 300 34 70 75 (5) -7% 17 300

Interest earned - outstanding debtors 1 749 1 483 158 447 384 63 16% 1 483

Div idends receiv ed – – – – – – –

Fines 17 351 28 236 286 983 1 609 (626) -39% 28 236

Licences and permits 3 768 3 475 332 950 897 53 6% 3 475

Agency serv ices 3 558 2 939 340 977 792 185 23% 2 939


Other rev enue 25 933 16 866 1 561 5 027 3 382 1 644 49% 16 866

Gains on disposal of PPE 419 200 139 558 – 558 0% 200

Total Revenue (excluding capital

transfers and contributions)

555 840 593 726 37 272 148 724 146 431 2 292 2% 593 726

Expenditure By Type

Employ ee related costs 156 127 175 657 12 242 35 510 37 841 (2 332) -6% 175 657

Remuneration of councillors 8 644 9 243 724 2 166 2 085 81 4% 9 243

Debt impairment 10 488 17 983 – – – – 17 983


Finance charges 14 484 13 923 2 3 29 (25) -89% 13 923

Bulk purchases 187 832 212 388 19 006 45 844 46 227 (383) -1% 212 388

Other materials – – – – – – –

Contracted serv ices 3 661 4 239 322 877 976 (99) -10% 4 239


Other ex penditure 94 156 119 740 6 210 17 082 29 348 (12 266) -42% 119 740

Loss on disposal of PPE 4 271 2 251 – – – – 2 251


Surplus/(Deficit) 383 (47 513) (8 147) 26 553 9 246 17 307 0 (47 513)

Transfers recognised - capital 56 046 34 049 – – 10 193 (10 193) (0) 34 049

Contributions recognised - capital 980 666 – – – – 666

Contributed assets - – – – – –


contributions

57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Tax ation –

Surplus/(Deficit) after taxation 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Attributable to minorities

Surplus/(Deficit) attributable to 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Share of surplus/ (deficit) of associate

Surplus/ (Deficit) for the year 57 409 (12 798) (8 147) 26 553 19 439 (12 798)

Description

Budget Year 2016/17

WC015 Swartland - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - Q1 First

Quarter

17

4.1.5 Table C5: Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding )

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Multi-Year expenditure appropriation

Vote 1 - Corporate Serv ices 2 084 3 000 66 71 1 500 (1 429) -95% 3 000

Vote 2 - Civ il Serv ices 3 535 6 250 – – – – 6 250

Vote 8 - Protection Serv ices – 225 – – – – 225

Total Capital Multi-year expenditure 5 619 9 475 66 71 1 500 (1 429) -95% 9 475

Single Year expenditure appropriation

Vote 1 - Corporate Serv ices 1 441 1 075 – 2 11 (10) -85% 1 075

Vote 2 - Civ il Serv ices 31 509 50 523 82 1 265 10 413 (9 148) -88% 50 523

Vote 3 - Council 540 805 – – 199 (199) -100% 805

Vote 4 - Electricity Serv ices 11 674 8 441 2 366 2 475 396 2 078 524% 8 441

Vote 5 - Financial Serv ices 920 15 – – 4 (4) -100% 15

Vote 6 - Dev elopment Serv ices 34 319 4 020 140 240 1 932 (1 692) -88% 4 020

Vote 7 - Municipal Manager 5 50 – – 12 (12) -100% 50

Vote 8 - Protection Serv ices 915 285 12 13 21 (8) -39% 285

Total Capital single-year expenditure 81 323 65 215 2 600 3 994 12 990 (8 995) -69% 65 215

Total Capital Expenditure 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

Capital Expenditure - Standard Classification


Executiv e and council 546 855 – – 212 (212) -100% 855

Budget and treasury office 920 15 – – 4 (4) -100% 15



Community and social serv ices 458 1 530 6 6 570 (564) -99% 1 530


Public safety 915 510 12 13 21 (8) -39% 510

Housing 34 281 3 020 135 234 1 370 (1 136) -83% 3 020


Planning and dev elopment 325 40 – – – – 40

Road transport 20 959 18 865 45 55 2 300 (2 245) -98% 18 865

Trading services 23 106 28 434 2 378 3 197 5 484 (2 287) -42% 28 434

Electricity 11 423 8 441 2 366 2 475 396 2 078 524% 8 441

Water 8 028 9 615 3 713 5 077 (4 365) -86% 9 615

Waste water management 3 640 8 834 10 10 – 10 #DIV/0! 8 834

Waste management 14 1 543 – – 11 (11) -100% 1 543

Total Capital Expenditure - Standard Classification 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

Funded by:

National Government 22 709 24 640 138 1 398 8 627 (7 229) -84% 24 640

Prov incial Government 34 541 9 409 69 77 3 370 (3 293) -98% 9 409

Transfers recognised - capital 57 250 34 049 207 1 476 11 997 (10 522) -88% 34 049



Total Capital Funding 86 942 74 690 2 666 4 065 14 490 (10 425) -72% 74 690

WC015 Swartland - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) -

Q1 First Quarter

Vote Description

18

4.1.6 Table C6: Monthly Budget Statement - Financia l Position

2015/16 Budget Year 2016/17

Audited

Outcome

Original

BudgetYearTD actual

Full Year

Forecast

R thousands

ASSETS

Current assets

Cash 299 134 230 191 322 438 230 191

Call inv estment deposits – – – –

Consumer debtors 47 940 60 417 57 683 60 417

Other debtors 28 838 37 864 17 044 37 864

Current portion of long-term receiv ables 18 21 2 513 21

Inv entory 9 514 7 404 9 140 7 404

Total current assets 385 445 335 897 408 818 335 897

Non current assets

Long-term receiv ables 179 169 179 169

Inv estments – – – –

Inv estment property 29 171 26 381 29 171 26 381

Inv estments in Associate – – – –

Property , plant and equipment 1 772 526 1 763 075 1 756 296 1 763 075

Agricultural – – – –

Biological assets – – – –

Intangible assets 2 480 2 142 2 480 2 142

Other non-current assets 780 770 780 770

Total non current assets 1 805 136 1 792 536 1 788 907 1 792 536

TOTAL ASSETS 2 190 581 2 128 434 2 197 725 2 128 434

LIABILITIES

Current liabilities

Bank overdraft – – – –

Borrow ing 5 744 5 263 – 5 263

Consumer deposits 9 377 10 069 9 429 10 069

Trade and other pay ables 81 108 92 650 62 043 92 650

Prov isions 6 690 6 666 11 894 6 666

Total current liabilities 102 919 114 647 83 366 114 647

Non current liabilities

Borrow ing 129 033 124 093 129 016 124 093

Prov isions 64 484 66 922 64 484 66 922

Total non current liabilities 193 517 191 015 193 501 191 015

TOTAL LIABILITIES 296 436 305 662 276 867 305 662

NET ASSETS 1 894 145 1 822 772 1 920 858 1 822 772

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 1 753 227 1 722 539 1 779 940 1 722 539

Reserv es 140 918 100 232 140 918 100 232

TOTAL COMMUNITY WEALTH/EQUITY 1 894 145 1 822 772 1 920 858 1 822 772

Description

WC015 Swartland - Table C6 Monthly Budget Statement - Financial Position - Q1 First Quarter

19

4.1.7 Table C7: Monthly Budget Statement - Cash Flo w

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

CASH FLOW FROM OPERATING ACTIVITIES

Receipts

Property rates, penalties & collection charges 79 973 82 703 12 246 25 235 24 593 642 3% 82 703

Serv ice charges 305 358 321 826 26 815 73 958 79 818 (5 860) -7% 321 826

Other rev enue 7 697 33 233 22 611 87 537 7 428 80 109 1078% 33 233

Government - operating 93 870 110 396 1 401 43 927 33 208 10 719 32% 110 396

Government - capital 57 026 39 124 – 6 600 11 713 (5 113) -44% 39 124

Interest 20 215 18 741 34 70 448 (378) -84% 18 741

Payments

Suppliers and employ ees 406 665 507 763 59 490 98 886 116 036 17 150 15% 507 763

Finance charges 14 484 13 923 2 3 29 25 89% 13 923

Transfers and Grants 2 033 2 137 148 335 384 49 13% 2 137

NET CASH FROM/(USED) OPERATING ACTIVITIES 140 958 82 199 3 467 138 102 40 759 62 894 861% 82 199

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Proceeds on disposal of PPE 419 200 139 558 – 558 #DIV/0! 200

Decrease (Increase) in non-current debtors 21 – – – – 21

Decrease (increase) other non-current receiv ables 21 – – – – – –

Decrease (increase) in non-current inv estments – – – – – –

Payments

Capital assets (85 734) (74 690) (2 331) (3 616) (14 490) (10 874) 75% (74 690)

NET CASH FROM/(USED) INVESTING ACTIVITIES (85 294) (74 469) (2 191) (3 058) (14 490) (11 432) 79% (74 469)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Short term loans – – – – – – –

Borrow ing long term/refinancing 2 349 – – – – – –

Increase (decrease) in consumer deposits – 570 105 354 – 354 #DIV/0! 570

Payments

Repayment of borrow ing (4 424) (5 032) 8 (16) – 16 #DIV/0! (5 032)

NET CASH FROM/(USED) FINANCING ACTIVITIES (2 075) (4 462) 113 337 – (337) #DIV/0! (4 462)

NET INCREASE/ (DECREASE) IN CASH HELD 53 589 3 268 1 389 135 381 26 269 3 268

Cash/cash equiv alents at beginning: 245 545 226 923 226 923 226 923 226 923

Cash/cash equiv alents at month/y ear end: 299 134 230 191 362 304 253 192 230 191

Description

WC015 Swartland - Table C7 Monthly Budget Statement - Cash Flow - Q1 First Quarter

PART 2 – SUPPORTING DOCUMENTATION

Section 5 – Debtors' analysis

5.1 Supporting Table SC3

Description

R thousands

NT

Code0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys 181 Dys-1 Yr Over 1Yr Total

Total

over 90

days

% of Total

Debtors

Debtors Age Analysis By Income Source

Trade and Other Receiv ables from Ex change Transactions - Water 1200 3 831 1 009 270 173 159 120 113 1 641 7 317 2 207 14%

Trade and Other Receiv ables from Ex change Transactions - Electricity 1300 16 338 2 515 99 33 25 57 23 671 19 762 809 38%

Receiv ables from Non-ex change Transactions - Property Rates 1400 8 266 1 282 402 89 68 83 39 3 198 13 428 3 478 26%

Receiv ables from Exchange Transactions - Waste Water Management 1500 2 235 732 191 98 83 73 61 1 291 4 765 1 607 9%

Receiv ables from Exchange Transactions - Waste Management 1600 1 895 582 177 95 84 73 65 1 364 4 334 1 681 8%

Receiv ables from Exchange Transactions - Property Rental Debtors 1700 28 18 1 1 1 1 1 6 57 9 0%

Interest on Arrear Debtor Accounts 1810 – – – – – – – – – – 0%

Recov erable unauthorised, irregular, fruitless and wasteful ex penditure 1820 – – – – – – – – – – 0%

Other 1900 984 234 90 59 85 40 20 685 2 197 889 4%

Total By Income Source 2000 33 578 6 373 1 230 549 505 446 322 8 857 51 860 10 679 100%

2015/16 - totals only 32 241 445 5 964 370 1 342 798 635 522 525 931 414 792 413 987 7 435 192 48 974 9 425

Debtors Age Analysis By Customer Group

Organs of State 2200 2 697 227 6 5 5 4 4 360 3 308 377 6%

Commercial 2300 14 762 1 095 59 26 30 55 19 535 16 582 666 32%

Households 2400 13 962 4 686 975 479 453 372 291 7 273 28 491 8 869 55%

Other 2500 2 157 365 190 38 17 15 8 688 3 479 767 7%

Total By Customer Group 2600 33 578 6 373 1 230 549 505 446 322 8 857 51 860 10 679 100%

WC015 Swartland - Supporting Table SC3 Monthly Budget Statement - aged debtors - Q1 First Quarter

Budget Year 2016/17

Total Debtors has decreased from R57 629 061 in August 2016 to R51 860 017 in September 2016.

Collection rate for September 2016 is 103.12% compared to 84.21% in August 2016. Average collection rate is 92.83%.

21

5.2 Government Debt Schedule

Swartland Municipality for the month ended SEPTEMBER 2016

Department Responsible for the Debt 0-30 Days 30-60 Days 60-90 Days > 90 Days Total 0-30 Days 30-60 Days 60-90 Days >90 Days Total

NPW 1 258 038 2 576 2 576 315 758 1 578 948 762 383 222 135 2 886 19 426 1 006 829 2 585 778 2 585 778 -5 866 864

TPW 190 631 167 252 19 372 210 422 751 618 340 1 793 3 503 213 925 213 925 -9 666

WCED 173 320 26 26 2 928 176 299 60 561 589 303 1 965 63 417 239 716 239 716 -334 249

HEALTH 14 087 - - - 14 087 237 319 838 100 11 469 249 726 263 813 263 813 -416 790

HOUSING - - - 4 502 4 502 -42 - - - -42 4 460 4 460 -9 404

OTHER - - - - - - - - - - - - -

SUNDRY - - - - - - - - - - - - -

TOTAL OUTSTANDING 1 636 076 2 769 2 854 342 560 1 984 259 1 060 972 224 180 3 629 34 652 1 323 433 3 307 691 3 307 691 -6 636 972

Payment received for the month

Total DebtGrand

Total Sec 71

Rates Services

NPW

78%

TPW

7%

WCED

7%

HEALTH

8%

HOUSING

0%

OTHER

0% SUNDRY

0%

Section 6 – Creditors' analysis


Budget Year 2016/17

R thousands

Creditors Age Analysis By Customer Type

Bulk Electricity 0100 – – – – – – – – – –

Bulk Water 0200 – – – – – – – – – –

PAYE deductions 0300 – – – – – – – – – –

VAT (output less input) 0400 – – – – – – – – – –

Pensions / Retirement deductions 0500 – – – – – – – – – –

Loan repayments 0600 – – – – – – – – – –

Trade Creditors 0700 6 136 24 38 2 18 – – – 6 217 1 198

Auditor General 0800 – – – – – – – – – –

Other 0900 – – – – – – – – – –

Total By Customer Type 1000 6 136 24 38 2 18 – – – 6 217 1 198

Prior y ear

totals for chart

(same period)

WC015 Swartland - Supporting Table SC4 Monthly Budget Statement - aged creditors - Q1 First Quarter

181 Days -

1 Year

Over 1

Year

Total61 -

90 Days

91 -

120 Days

121 -

150 Days

151 -

180 Days

Description NT

Code0 -

30 Days

31 -

60 Days

Detailed reports attached.

Section 7 – Investment portfolio analysis


Investments by maturity

Name of institution & investment ID

Period of

Investment

R thousands Yrs/Months

Municipality

ABSA 214 Day s Fix ed Deposit 31 January 2017 8.46% 100 000 – 100 000

NEDBANK 364 Day s Fix ed Deposit 30 June 2017 9.13% 100 000 – 100 000

STANDARD 94 Day s Fix ed Deposit 03 October 2016 7.90% 30 000 – 30 000

ABSA Call Account 6.80% 61 805 4 912 66 718

Municipality sub-total – 291 805 4 912 296 718

Entities

N/A

Entities sub-total – – – –

TOTAL INVESTMENTS AND INTEREST – 291 805 4 912 296 718

WC015 Swartland - Supporting Table SC5 Monthly Budget Statement - investment portfolio - Q1 First Quarter

Type of

Investment

Expiry date of

investment

Market

value at end

of the

month

Accrued

interest for

the month

Yield for the

month 1

(%)

Market

value at

beginning

of the

month

Change in

market

value

23

7.2 Commitments against Cash and Cash Equivalents

ItemSeptember

2016

Transactions

2016/2017

Current

Month

Cash & Cash Equivalents 310 612 707R 315 525 078R

Primary Bank Account 15 817 535R -R 15 817 535R

Short Term Investments (Less 6 months) -R -R -R

Medium Term Investments (more 6 months) 291 805 160R 4 912 371R 296 717 530R

Longterm Investments -R -R -R

Cash Floats 2 990 013R -R 2 990 013R

Commitments: 195 270 275R 187 917 662R

Ceded investments ( to DBSA) -R -R -R

Investment in associate -R -R -R

Unspent Borrowings -R -R -R

Unspent Committed Conditional Grants 1 533 773R -R 1 533 773R

Capital funding requirement 2016/2017 (cash resources) 33 445 666R -206 546R 33 239 119R

Cash Portion of Housing Development Fund 211 307R -R 211 307R

Capital Replacement Reserve by 30 June 140 576 259R -2 459 473R 138 116 786R

Loan repayment due June 13 808 559R -R 13 808 559R

Sinking funds -R -R -R

EFF Roll-overs -R -R -R

Trust Funds -R -R -R

Year-end creditor payments (partly funded) 5 694 711R -4 686 593R 1 008 118R

Surplus/(Deficit) 115 342 432R 127 607 415R

24

7.3 Withdrawals from Municipal Bank Account

Amount

R 533 830 101

R 6 848 818

R 415 136

R 346 500 000

SWARTLAND MUNICIPALITYWithdrawals from Municipal Bank Accounts

In accordance with Section 11, Sub-section 1 (b) to (j)

NAME OF MUNICIPALITY: SWARTLAND MUNICIPALITY

MUNICIPAL DEMARCATION CODE: WC015

QUARTER ENDED: Sep-16

MFMA section 11. (1) Only the accounting officer or the chief financial officer of a municipality , or anyother senior financial official of the municipality acting on the written authority of the accounting officer may withdraw money or authorise thewithdrawal of money from any of the municipalitybank accounts, and may do so only -

Reason for withdrawal

To pay creditors, service providers, employee related costs, etc

(b) to defray expenditure authorised in terms ofsection 26(4);

(c) to defray unforeseeable and unavoidableexpenditure authorised in terms of section 29(1);

(d) in the case of a bank account opened in terms ofsection 12. to make payments from the account inaccordance with subsection (4) of that section;(e) to pay over to a person or organ of state moneyreceived by the municipality on behalf of that personor organ of state, including -

(i) money collected by the municipality on behalf ofthat person or organ of state by agreement; or

Motor Vehicle Registration and Road Traffic Mangement Corporation.

(ii) any insurance or other payments received by themunicipality for that person or organ of state;(f) to refund money incorrectly paid into a bankaccount;

(j) for such other purposes as may be prescribed .

(g) to refund guarantees, sureties and security deposits;

Service deposits, Community and Town Halls, Sport Club Houses, etc

(h) for cash management and investment purposes inaccordance with section 13;

To re-invest and deposit into the cheque account when needed.

(i) to defray increased expenditure in terms of section31; or

(4) The accounting officer must within 30 days after the end of each quarter -

(a) table in the municipal council a consolidated report of all withdrawals made in terms of subsection (1)(b) to (j) during that quarter ; and

(b) submit a copy of the report to the relevant provincial treasury and the Auditor-General .

25

Section 8 – Allocation and grant receipts and expen diture


Budget Year 2016/17

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

RECEIPTS:

Operating Transfers and Grants

National Government: 62 210 – 26 538 26 538 – 62 210

Local Government Equitable Share 59 275 – 24 698 24 698 – 59 275

Finance Management 1 475 – 1 475 1 475 – 1 475

EPWP Incentiv e 1 460 – 365 365 – 1 460

Provincial Government: 48 186 1 058 8 872 8 872 – 48 186

Community Development: Workers 37 37 37 37 – 37

Housing 27 150 1 021 5 107 5 107 – 27 150

Libraries 6 616 – 3 728 3 728 – 6 616

Proclaimed Roads Subsidy 14 263 – – – – 14 263

Financial Management Support Grant: Student Bursaries 120 – – – – 120

District Municipality: – – – – – –

[insert description] –

Other grant providers: – – – – – –


Total Operating Transfers and Grants 110 396 1 058 35 410 35 410 – 110 396

Capital Transfers and Grants

National Government: 26 330 – 12 600 12 600 – 26 330

Municipal Infrastructure Grant (MIG) 20 330 – 6 600 6 600 – 20 330

Integrated National Electrification Programme (municipal) 6 000 – 6 000 6 000 – 6 000

Provincial Government: 10 584 54 1 562 1 562 – 10 584

RSEP/VPUU Municipal Projects 7 500 – – – – 7 500

Libraries 3 030 – 1 508 1 508 – 3 030

Sport facility 54 54 54 54 – 54

–



–

Other grant providers: 2 210 – 1 508 1 508 – 2 210

Accelerated Community Infrastructure Programme 2 210 – 1 508 1 508 – 2 210

Total Capital Transfers and Grants 39 124 54 15 670 15 670 – 39 124

TOTAL RECEIPTS OF TRANSFERS & GRANTS 149 520 1 112 51 080 51 080 – 149 520

Description

WC015 Swartland - Supporting Table SC6 Monthly Budget Statement - transfers and grant receipts - Q1 First Quarter

26

8.2 Supporting Table SC7 (1)

Budget Year 2016/17

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

EXPENDITURE

Operating expenditure of Transfers and Grants

National Government: 62 210 3 900 13 098 12 488 609 4.9% 62 210

Local Government Equitable Share 59 275 3 671 12 544 11 748 796 6.8% 59 275

Finance Management 1 475 53 181 367 (187) -50.8% 1 475

EPWP Incentiv e 1 460 176 373 373 – 1 460

–

Provincial Government: 41 036 2 166 5 934 10 273 (4 339) -42.2% 41 036

Community Development: Workers 37 6 9 10 (0) -3.2% 37

Housing 20 000 1 650 4 545 5 000 (455) -9.1% 20 000

Libraries 6 616 510 1 380 1 739 (359) -20.6% 6 616

Proclaimed Roads Subsidy 14 263 – – 3 525 (3 525) -100.0% 14 263

Financial Management Support Grant: Student Bursaries 120 – – – – 120



Other grant providers: – – – – – –

–


Total operating expenditure of Transfers and Grants: 103 246 6 067 19 032 22 761 (3 730) -16.4% 103 246

Capital expenditure of Transfers and Grants

National Government: 22 430 138 1 398 8 127 (6 729) -82.8% 22 430

Municipal Infrastructure Grant (MIG) 20 330 3 1 164 7 677 (6 514) -84.8% 20 330

Integrated National Electrification Programme (municipal) 2 100 135 234 450 (216) -47.9% 2 100

–

Provincial Government: 9 409 69 77 3 370 (3 293) -97.7% 9 409

RSEP/VPUU Municipal Projects 6 325 3 7 1 850 (1 843) -99.6% 6 325

Libraries 3 030 66 71 1 500 (1 429) -95.3% 3 030

Sport facility 54 – – 20 (20) -100.0% 54


–

Other grant providers: 2 210 – – 500 (500) -100.0% 2 210

Accelerated Community Infrastructure Programme 2 210 - - 500 (500) -100.0% 2 210

–

Total capital expenditure of Transfers and Grants 34 049 207 1 476 11 997 (10 522) -87.7% 34 049

TOTAL EXPENDITURE OF TRANSFERS AND GRANTS 137 295 6 273 20 507 34 759 (14 251) -41.0% 137 295

Description

WC015 Swartland - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure - Q1 First Quarter

27

Section 9 – Expenditure on Councillor, Senior Manag ers and Other Staff


Budget Year 2016/17

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

B D

Councillors (Political Office Bearers plus Other)

Basic Salaries and Wages 5 493 490 1 398 1 398 – 5 493

Pension and UIF Contributions 824 71 202 202 – 824

Medical Aid Contributions 331 14 54 54 – 331

Motor Vehicle Allow ance 2 048 109 393 393 – 2 048

Cellphone Allow ance 547 38 118 118 – 547

Housing Allow ances – – – – –

Other benefits and allow ances – – – – –

Sub Total - Councillors 9 243 722 2 165 2 165 – 9 243

Senior Managers of the Municipality

Basic Salaries and Wages 7 040 537 1 711 1 711 – 7 040

Pension and UIF Contributions 1 290 101 301 301 – 1 290

Medical Aid Contributions 313 22 67 67 – 313

Motor Vehicle Allow ance 764 70 212 212 – 764

Other benefits and allow ances 289 12 45 45 – 289

Long serv ice awards 297 – – – – 297

Sub Total - Senior Managers of Municipality 9 993 742 2 336 2 336 – 9 993

Other Municipal Staff

Basic Salaries and Wages 105 319 7 725 22 884 24 638 (1 753) -7% 105 319

Pension and UIF Contributions 15 888 1 354 4 054 3 991 62 2% 15 888

Medical Aid Contributions 8 542 626 1 873 2 146 (272) -13% 8 542

Ov ertime 5 355 556 1 154 1 338 (185) -14% 5 355

Motor Vehicle Allow ance 8 166 623 1 862 2 020 (158) -8% 8 166

Housing Allow ances 1 561 58 173 383 (210) -55% 1 561

Other benefits and allow ances 7 869 563 1 173 1 674 (500) -30% 7 869

Payments in lieu of leav e 1 302 – – – – 1 302

Long serv ice awards 797 – – 67 (67) -100% 797

Post-retirement benefit obligations 10 866 – – – – 10 866

Sub Total - Other Municipal Staff 165 665 11 504 33 173 36 257 (3 084) -9% 165 665

% increase #DIV/0! #DIV/0!

Total Parent Municipality 184 900 12 967 37 674 40 758 (3 084) -8% 184 900

978.9% 978.9%Unpaid salary, allowances & benefits in arrears:

Total Municipal Entities – – – – – –

TOTAL SALARY, ALLOWANCES & BENEFITS 184 900 12 967 37 674 40 758 (3 084) -8% 184 900

% increase 978.9% 978.9%

TOTAL MANAGERS AND STAFF 175 657 12 246 35 509 38 593 (3 084) -8% 175 657

Summary of Employee and Councillor remuneration

WC015 Swartland - Supporting Table SC8 Monthly Budget Statement - councillor and staff benefits - Q1 First Quarter

Section 10 – Material variances to the SDBIP

Section 11 – Capital programme performance


2015/16

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

% spend of

Original

Budget

R thousands %

Monthly expenditure performance trend

July 580 3 888 518 518 3 888 3 369 86.7% 1%

August 1 965 5 028 881 1 399 8 915 7 516 84.3% 2%

September 3 248 5 575 2 666 4 065 14 490 10 425 71.9% 5%

October 3 222 8 687 – 23 176 –

Nov ember 3 212 9 752 – 32 928 –

December 13 759 5 452 – 38 380 –

January 4 885 5 674 – 44 054 –

February 1 595 12 046 – 56 100 –

March 13 081 8 036 – 64 136 –

April 3 661 2 253 – 66 388 –

May 10 348 4 075 – 70 464 –

June 27 386 4 226 – 74 690 –

Total Capital expenditure 86 942 74 690 4 065

Month

WC015 Swartland - Supporting Table SC12 Monthly Budget Statement - capital expenditure trend - Q1 First Quarter

Budget Year 2016/17

30

Section 11 – Other Supporting Documentation

12.1 Supporting Table SC13a and b

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Capital expenditure on new assets by Asset Class/Sub-class

Infrastructure 45 381 8 503 137 936 5 027 4 091 81.4% 8 503

Infrastructure - Road transport 16 966 – – – – – –

Roads, Pavements & Bridges 16 966 – – – – – –

Infrastructure - Electricity 7 440 2 100 135 234 450 216 47.9% 2 100

Generation – – – – – – –

Transmission & Reticulation 7 440 2 100 135 234 450 216 47.9% 2 100

Infrastructure - Water 11 882 6 153 3 701 4 577 3 876 84.7% 6 153

Dams & Reservoirs – 300 – – – – 300

Reticulation Water 11 882 5 853 3 701 4 577 3 876 84.7% 5 853

Infrastructure - Sanitation 9 093 250 – – – – 250

Reticulation 9 093 250 – – – – 250

Infrastructure - Other – – – – – – –

Community 4 252 21 387 69 537 5 070 4 533 89.4% 21 387

Parks & gardens – 4 950 3 7 1 300 1 293 99.5% 4 950

Sportsfields & stadia 1 109 11 057 – 458 1 420 962 67.7% 11 057

Libraries 2 224 3 030 66 71 1 500 1 429 95.3% 3 030

Recreational facilities 498 900 – 1 300 299 99.7% 900

Cemeteries – 500 – – – – 500

Other Community 421 950 – – 550 550 100.0% 950

Heritage assets – – – – – – – –

Investment properties – – – – – – –

Other assets 7 788 6 490 136 154 1 274 1 120 87.9% 6 490

General v ehicles 13 – – – – – –

Specialised v ehicles – – – – – – –

Plant & equipment 474 – – – – – –

Computers - hardware/equipment – 951 – – 27 27 100.0% 951

Furniture and other office equipment 723 828 102 120 128 8 6.6% 828

Other Land 1 200 1 300 – – 500 500 100.0% 1 300

Surplus Assets - (Inv estment or Inv entory ) – – – – – – –

Other 5 379 3 411 34 34 618 584 94.5% 3 411

Agricultural assets – – – – – – –

Biological assets – – – – – – –

Intangibles – – – – – – –

Computers - softw are & programming – – – – – – –

Total Capital Expenditure on new assets 57 421 36 380 342 1 627 11 371 9 744 85.7% 36 380

Description

WC015 Swartland - Supporting Table SC13a Monthly Budget Statement - capital expenditure on new assets by asset class - Q1 First

Quarter

31

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Capital expenditure on renewal of existing assets by Asset Class/Sub-class

Infrastructure 28 019 31 810 2 324 2 439 3 100 661 21.3% 31 810

Infrastructure - Road transport 18 297 17 100 2 12 2 300 2 288 99.5% 17 100

Roads, Pavements & Bridges 18 297 16 000 2 12 1 700 1 688 99.3% 16 000

Storm water – 1 100 – – 600 600 100.0% 1 100

Infrastructure - Electricity 6 187 7 000 2 322 2 427 300 (2 127) -708.9% 7 000

Transmission & Reticulation 6 187 7 000 2 322 2 427 300 (2 127) -708.9% 7 000

Infrastructure - Water – 2 210 – – 500 500 100.0% 2 210

Reticulation Water – 2 210 – – 500 500 100.0% 2 210

Infrastructure - Sanitation 3 535 5 500 – – – – 5 500

Reticulation 3 535 5 500 – – – – 5 500

Infrastructure - Other – – – – – – –

Other – –

Community – – – – – – –

Other –

Heritage assets – – – – – – –

Other – –


Other –

Other assets 1 502 6 500 – – 19 19 100.0% 6 500

General v ehicles 1 322 6 330 – – – – 6 330


Other 180 170 – – 19 19 100.0% 170


List sub-class –


List sub-class –


Computers - softw are & programming –

Total Capital Expenditure on renewal of existing assets 29 521 38 310 2 324 2 439 3 119 680 21.8% 38 310

WC015 Swartland - Supporting Table SC13b Monthly Budget Statement - capital expenditure on renewal of existing assets by asset

class - Q1 First Quarter

Description

32

12.2 Supporting Table SC13c and d

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Repairs and maintenance expenditure by Asset Class/Sub-class

Infrastructure 22 589 32 642 1 061 2 293 7 971 5 678 71.2% 32 642

Infrastructure - Road transport 14 281 23 551 362 543 5 700 5 157 90.5% 23 551

Roads, Pavements & Bridges 14 281 19 931 – – 4 795 4 795 100.0% 19 931

Storm water – 3 620 362 543 905 362 40.0% 3 620

Infrastructure - Electricity 837 1 224 171 428 306 (122) -39.9% 1 224

Transmission & Reticulation 595 771 98 174 193 19 9.7% 771

Street Lighting 241 453 73 254 113 (141) -124.4% 453

Infrastructure - Water 905 1 179 58 124 295 171 58.1% 1 179

Reticulation Water 905 1 179 58 124 295 171 58.1% 1 179

Infrastructure - Sanitation 2 421 1 983 169 311 495 185 37.3% 1 983

Reticulation Sewerage 2 421 1 983 169 311 495 185 37.3% 1 983

Sewerage purification – – – – – –

Infrastructure - Other 4 146 4 705 302 888 1 176 287 24.4% 4 705

Waste Management 4 146 4 705 302 888 1 176 287 24.4% 4 705

Community 659 1 960 22 42 427 386 90.2% 1 960

Sportsfields & stadia 258 305 13 23 76 53 69.8% 305

Sw imming pools – 113 0 1 248 247 99.4% 113

Recreational facilities 400 1 406 7 10 69 59 86.1% 1 406

Fire, safety & emergency – 20 – – 5 5 100.0% 20

Cemeteries – 65 – 4 16 12 76.4% 65

Social rental housing – 50 2 4 12 9 68.3% 50

Heritage assets – – – – – – – –


Other assets 7 045 12 267 538 897 3 130 2 233 71.3% 12 267

General v ehicles 3 482 4 766 274 443 1 355 912 67.3% 4 766


Plant & equipment 747 921 113 176 230 54 23.5% 921

Furniture and other office equipment 376 1 004 53 87 151 63 42.2% 1 004

Other Buildings 2 440 5 576 98 190 1 394 1 204 86.4% 5 576




Total Repairs and Maintenance Expenditure 30 293 46 868 1 622 3 232 11 528 8 297 72.0% 46 868

WC015 Swartland - Supporting Table SC13c Monthly Budget Statement - expenditure on repairs and maintenance by

asset class - Q1 First Quarter

Description

Repairs and Maintenance is 72% below our budgeted expenditure projection mainly due to

Upgrading of National Roads and awaiting an invoice from Sanral. The cash flow budgets of the

specific projects will be rectified in the B-Schedule of the Adjustments budget if necessary at that

stage.

33

Budget Year 2016/17

Original

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Depreciation by Asset Class/Sub-class

Infrastructure 65 842 15 836 15 836 15 836 – 65 842

Infrastructure - Road transport 29 629 6 782 6 782 6 782 – 29 629

Roads, Pavements & Bridges 26 190 5 923 5 923 5 923 – 26 190

Storm water 3 439 860 860 860 – 3 439

Infrastructure - Electricity 12 448 3 112 3 112 3 112 – 12 448

Generation 12 426 3 106 3 106 3 106 – 12 426

Transmission & Reticulation 22 5 5 5 – 22

Infrastructure - Water 9 978 2 494 2 494 2 494 – 9 978

Dams & Reservoirs 1 280 320 320 320 – 1 280

Water purification 1 363 341 341 341 – 1 363

Reticulation 7 335 1 834 1 834 1 834 – 7 335

Infrastructure - Sanitation 13 409 3 352 3 352 3 352 – 13 409

Reticulation 7 428 1 857 1 857 1 857 – 7 428

Sewerage purification 5 981 1 495 1 495 1 495 – 5 981

Infrastructure - Other 379 95 95 95 – 379

Waste Management 379 95 95 95 – 379

Community 2 424 606 606 606 – 2 424

Parks & gardens 300 75 75 75 – 300

Sportsfields & stadia 995 249 249 249 – 995

Sw imming pools 317 79 79 79 – 317

Community halls 14 4 4 4 – 14

Libraries 100 25 25 25 – 100

Recreational facilities 242 60 60 60 – 242

Fire, safety & emergency 9 2 2 2 – 9

Security and policing 245 61 61 61 – 245

Cemeteries 143 36 36 36 – 143

Other 58 15 15 15 – 58

Heritage assets – – – – – –

Other – –

Investment properties 25 6 6 6 – 25

Housing dev elopment 25 6 6 6 – 25

Other assets 14 641 3 660 3 660 3 660 – 14 641

General v ehicles 2 516 629 629 629 – 2 516

Specialised v ehicles 745 186 186 186 – 745

Plant & equipment 4 664 1 166 1 166 1 166 – 4 664

Computers - hardware/equipment 1 210 302 302 302 – 1 210

Furniture and other office equipment 432 108 108 108 – 432

Other Buildings 5 075 1 269 1 269 1 269 – 5 075

Agricultural assets – – – – – –

List sub-class –

Biological assets – – – – – –

List sub-class –

Intangibles 745 186 186 186 – 745

Computers - softw are & programming 745 186 186 186 – 745

Total Depreciation 83 678 20 294 20 294 20 294 – 83 678

Specialised vehicles 745 186 186 186 – 745

Refuse 541 135 135 135 – 541

Fire 204 51 51 51 – 204

WC015 Swartland - Supporting Table SC13d Monthly Budget Statement - depreciation by asset class - Q1 First

Description

SWARTLAND MUNICIPALITY

STRATEGIC MANAGEMENT SYSTEM

20 October 2016

2016/7 - PERFORMANCE MANAGEMENT (IDP): DIRECTORS (Quarterly)

Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating

Bolton, Mark - Director: Financial Services

1.2 Affordable and well managed budgetStart Objective / Output:KPA: IDP Implementation (FS) (Weight = 20%) Avg Rating = 0.0

1: 0.0%Yes (annually by November)

pr-12-0038: 1.2.1 Measure and report on financial performance against ratio’s and standards and identify controls

1: Report to Management Team on Municipality’s performance against ratio’s and standards[Type=Qtr 2 Only]

0.0%N/a

0.0

Monthly Result NotesJ: N/a Awaiting audit report.

A: N/a Awaiting audit report.

S: N/a Awaiting audit report.

20 October 2016 Page 12016/7 - PERFORMANCE MANAGEMENT (IDP): DIRECTORS (Quarterly)


Botha, At - Director: Civil Engineering Services

4.2 Affordable municipal infrastructureStart Objective / Output:KPA: IDP Implementation (CES) (Weight = 20%) Avg Rating = 0.0

1: 100.0%Maintain the annual average below 17%

pr-12-0086: 4.2.1 Maintain water losses at an acceptable level

1: % total water losses[Type=Avg All]

90.0%17.54% for the rolling year

REASONS: The underperformance is in the main as a result of the pace at which the water pipe replacement programme is taking place.INTERVENTIONS: All other challenges affecting water losses must get attention within the capacity of the Municipality.

2.7

Monthly Result NotesJ: 19.07 %A: 18.54 %S: 17.54%



Du Toit, Roelof - Director: Electrical Engineering Services

4.2 Affordable municipal infrastructureStart Objective / Output:KPA: IDP Implementation (EES) (Weight = 20%) Avg Rating = 0.0

1: 100.0%Maintain the annual average below 8%

pr-12-0085: 4.2.2 Maintain energy losses at an acceptable level

1: % total energy losses (technical + non technical)[Type=Avg All]

100.0%5.78% for rolling 12 months

3.0

Monthly Result NotesJ: 5.69%A: 5.82%S: 5.78%



Scholtz, Joggie - Municipal Manager: Office of the Municipal Manager

1.1 Secured and increased sources of revenueStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 0.0%Yes (annually by June)

pr-13-0048: 1.1.3 Facilitate new businesses to establish in the area

1: Report to MayCo on the number of engagements with potential investors and stakeholders to bring growth to the area and the number of successes[Type=Qtr 4 Only]

0.0%N/a (6 interactions cumulative)

0.0

Monthly Result NotesJ: N/a 1 interaction: 18 Jul Interaksie met Sunslim RE "Social Labour Pan;

A: N/a 3 interactions: 16 Aug - Kaap Agri RE petrol station development and Spoorweg Street / Bokomo Road robot intersection; 23 Aug - interaction with Dennis Katz RE development in Yzerfontein (R1.6m to adjustments budget for purchase of land); 25 Aug - interaction with Harry Viljoen RE development of mall.

S: N/a 2 interactions: 6 Sep - Interactions with Swartland Farmers Associations; 12 Sep - Interaction: Dept of Rural Development and Land Reform and Jeff Chait RE relocation of Malmesbury small farmers.

1: 0.0%Yes (by June 2017)

pr-14-0011: 1.1.3 Marketing of Swartland to attract new economic development

1: Marketing Plan for Swartland finalised[Type=Qtr 4 Only]

0.0%N/a

0.0

Monthly Result NotesJ: N/aA: N/aS: N/a

1.3 Curtailing expenditureStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 0.0%Yes (annually by October)

pr-13-0036: 1.3.1 Investigate and report to the Mayoral Committee on the streamlining of municipal services to curtail expenditure

1: Investigation completed and reported to the Mayoral Committee[Type=Qtr 2 Only]

0.0%N/a

0.0




5.3 Economic growth that benefits allStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 100.0%Yes (by July 2017)

pr-12-0112: 5.3.1 Formulate LED strategy and action plan

3: Plans, systems, processes and campaigns approved subject to funds provided by Provincial Government[Type=Qtr 1 Only]

0.0%N/a

REASONS: Target for next financial year0.0


6.2 Improved organisational control environmentStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 0.0%Yes (annually by June)

pr-12-0119: 6.2.1 Identify risks affecting the organisation

2: Updated strategic risk assessment[Type=Qtr 4 Only]

0.0%Yes (evaluated in Qtr 4)

NOTES: Risk Registers are updated by Internal Audit in conjunction with Management

0.0

Monthly Result NotesJ: Yes Risk assessment updated by Nexia

A: N/aS: N/a

1: 100.0%Yes (annually by July)

pr-12-0121: 6.2.1 Compile / review RBAP according to updated risk assessments

2: RBAP updated[Type=Qtr 1 Only]

100.0%Yes

NOTES: A RBAP is compiled annually by Internal Audit and approved by the Audit Committee

3.0

Monthly Result NotesJ: N/A RBAP has been compiled and submitted to the Audit Committee for approval

A: Yes Approved by Audit Committee on 29/08/2016

S: N/A



6.3 Sound work ethicsStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 100.0%Yes (annually by August)

pr-12-0125: 6.3.1 Promote awareness of fraud and corruption and whistle blowing procedures and contact numbers under staff and the public

2: Awareness campaign by external service provider for all departments up to supervisor level completed[Type=Qtr 1 Only]

100.0%Yes

NOTES: Awareness campaign regarding fraud & corruption is performed annually by external service provider or an article is published in the newsletter.

3.0

Monthly Result NotesJ: N/AA: N/AS: Yes Presentation to Councillors & Management - IDP Workshop

6.4 An effective, efficient and well disciplined institution with sustainable capacityStart Objective / Output:KPA: IDP Implementation (MM) (Weight = 40%) Avg Rating = 0.0

1: 0.0%Yes (annually by January)

pr-12-0131: 6.4.2 Maintain an effective independent Audit Committee function as per legislation

1: Annual evaluation of Audit Committee by Mayor and MM completed[Type=Qtr 3 Only]

0.0%Yes (evaluated in January 2017)

NOTES: Annual evaluation of the Audit Committee to be performed by Mayor and MM

0.0

Monthly Result NotesJ: N/AA: Yes Evalaution done 25-08-2106

S: N/A



Steenkamp, Johan - Director: Development Services

3.3 Safe and healthy working environmentStart Objective / Output:KPA: IDP Implementation (DS) (Weight = 20%) Avg Rating = 0.0

1: 0.0%Bi-annually by October and March

pr-12-0068: 3.3.1 Workplace safety awareness campaigns in all departments

1: Awareness campaigns conducted[Type=Qtr 2 & 3]

0.0%N/a

0.0


5.1 Social development that improves people’s quality of lifeStart Objective / Output:KPA: IDP Implementation (DS) (Weight = 20%) Avg Rating = 0.0

1: 0.0%Yes (annually by October for budget purposes)

pr-12-0097: 5.1.1 Internal Social Development Committee must identify projects, prioritise, set objectives and submit to relevant departments for budget consideration

1: Report submitted[Type=Qtr 2 Only]

0.0%N/a

0.0


5.2 Sound management of the urban and rural environmentStart Objective / Output:KPA: IDP Implementation (DS) (Weight = 20%) Avg Rating = 0.0

1: 0.0%Yes (annually by May)

pr-12-0109: 5.2.4 Annual review of the integrated human settlement plan

1: Annual review completed[Type=Qtr 4 Only]

0.0%N/a

0.0




Terblanche, Madelaine - Director: Corporate Services

3.1 A motivated, productive work force pursuing Swartland Municipality’s vision, mission, philosophy and valuesStart Objective / Output:KPA: IDP Implementation (CS) (Weight = 20%) Avg Rating = 0.0

1: 0.0%Yes (by December 2016)

pr-12-0059: 3.1.2 Monitor the level of motivation of the workforce

1: Perception / satisfaction survey completed[Type=Qtr 2 Only]

0.0%N/a

NOTES: Target must change to December 2017. Resolved by Management to do the survey every second year. Target can only be amended annually with the revision of the IDP

0.0


1: 100.0%Yes (by July 2016)

pr-12-0060: 3.1.3 Implement policy for the recognition of achievement

2: Policy implemented[Type=Qtr 1 Only]

100.0%Yes

3.0

Monthly Result NotesJ: Yes Implementation according to implementation plan (approved by Management) is process. First award

(for no sick leave during 2015/16) made on 12 August 2016. Other awards to be made during course of 1st semester.

A: N/aS: N/a Implementation in process (Awards for Casual Day, 5 Sept Facebook / Wellness Day Walk, 9 Sept

20 October 2016 Page 82016/7 - PERFORMANCE MANAGEMENT (IDP): DIRECTORS (Quarterly) rpt PM Directors QtrMth IDPActiveNotes



20 October 2016

2016/7 - PERFORMANCE MANAGEMENT: DIRECTORS (Quarterly)


Bolton, Mark - Director: Financial Services

To lead and manage the Financial Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (FS) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)

pr-09-0080: Capital expenditure in line with budget and time frames

1: % of capital budget spent[Type=Qtr 4 Only]

0.0%cumulative

0.0

Monthly Result NotesJ: 0% Budget = R15 000, YTD Actual = R0

A: 0% Budget = R15 000, YTD Actual = R0

S: 0% Budget = R15 000, YTD Actual = R0

1: 0.0%90% for the year

pr-09-0081: Capital project implementation

1: Average % completion of capital projects[Type=Qtr 4 Only]

37.0%cumulative

0.0

Monthly Result NotesJ: 0% No activity in July

A: 0% No activity in Aug

S: 37% Commitment of R5 596.78

1: 0.0%Qtr 4 (Between 90% and 100%)

pr-09-0082: Operating expenditure in line with budget and time frames

1: % of operating budget spent[Type=Qtr 4 Only]

17.7%cumuative

0.0

Monthly Result NotesJ: 5.18% 86.8% of YTD Budget (R2 374 806)

Budget = R39 764 025, YTD Actual = R2 061 500A: 11.7% 96.1% of YTD Budget (R4 794 257)

Budget = R39 504 915, YTD Actual = R4 606 883S: 17.7% 97.95% of YTD Budget (R7 083 899)

Budget = R39 250 614, YTD Actual = R6 939 001

1: 100.0%pr-09-0083: Workforce training roll-out

1: % of planned training sessions according to the Workplace Skills Plan realised[Type=Avg All]

100.0% 3.0

Monthly Result NotesJ: N/a No planned training for July 2016

A: N/a No planned training for August 2016

S: 100% Payday Bi-Annual Training (2) - planned training

20 October 2016 Page 12016/7 - PERFORMANCE MANAGEMENT: DIRECTORS (Quarterly)

Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-09-0084: Council decision

implementation1: % of due council decisions initiated[Type=Avg All]

99.6%pm average

REASONS: 1 from 165 items not initiated in July 2016. Was rectified.INTERVENTIONS: No interventions necessary.

3.0

Monthly Result NotesJ: 98.65% 1/74 items not initiated/implemented (Obj id 1756446 - M Dreyden)

A: 100% 75/75 items initiated/implemented

S: 100% 16/16 items initiated/implemented

1: 0.0%At least 10 p.a.

pr-09-0085: Performance and financial monitoring

2: Number of monthly performance assessments and reconciliation of departmental records of expenditure with finance records done[Type=Qtr 4 Only]

0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 19 Jul 2016

A: 1 25 Aug 2016

S: 1 20 Sep 2016

1: 100.0%0 maximum

pr-09-0088: Assignments from the municipal manager completed

1: Number of written warnings received from municipal manager[Type=Avg All]

100.0%0

3.0

Monthly Result NotesJ: 0A: 0S: 0

1: 90.0%pr-09-0089: Correspondence addressed in a timely manner

1: % of all correspondence recorded by Collaborator less than 60 days old[Type=Avg All]

97.3%pm average

3.2

Monthly Result NotesJ: 97% 112/4229 items older than 60 days

A: 98% 92/4268 items older than 60 days

S: 97% 94/4206 items older than 60 days


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 75.0%pr-09-0090: Equal employment

opportunity management1: % of employment opportunities applied for appropriate equity appointments[Type=Avg All]

66.7%2/3 employees

REASONS: 1 coloured female appointed in Semi-Skilled Level where Coloured Females are over represented - post was advertised twice, appointment was urgent due to service delivery and no candidates from the designated groups met the minimum requirementsINTERVENTIONS: No interventions possible

2.7

Monthly Result NotesJ: 0% 0/1 employees appointed in accordance with EE Plan. 1 coloured female appointed in Semi-Skilled

Level where Coloured Females are over represented - post was advertised twice, appointment was urgent due to service delivery and no candidates from the designated groups met the minimum requirements

A: 100% 2/2 employee appointed in accordance with EE Plan

S: N/a No employment equity opportunities

1: 100.0%pr-09-0091: Procurement in line with legal process

1: % compliance with SCM policy with the exception of approved deviations[Type=Avg All]

100.0% 3.0

Monthly Result NotesJ: 100% Total Requisitions= 85

A: 100% Total Requisitions= 67

S: 100% Total Requisitions= 115

1: 90.0%pr-09-0092: Audit issues resolved 1: % internal audit queries for which an action plan was submitted within 10 working days[Type=Avg All]

100.0% NOTES: An action plan needs to be submitted within 10 working days for all Internal audit queries issued.

3.3

Monthly Result NotesJ: 100% Stock Count year-end 2016

A: 100% Performance Management 3rd & 4th Quarter

S: N/a No reports issued

1: 100.0%2: % internal actions implemented within agreed time frame[Type=Avg All]

39.0%at the end of Qtr 1

REASONS: The implementation of findings takes longer than expectedINTERVENTIONS: Exceptions indicated in reports to be registered on Collaborator to ensure effective rectification wrt watermeter readings. Asset Management policy to be finalised by 30 November 2016.NOTES: Internal audit findings to be implemented within agreed time frame

1.2

Monthly Result NotesJ: 100%A: 39% 11 of 18 Findings to be implemented

S: 39% 11 of 18 Findings outstanding


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-09-0092: Audit issues resolved 3: % of Auditor General's queries

(comafs) for which an action plan was submitted within 5 working days[Type=Qtr 1 & 2]


NOTES: An action plan needs to be submitted within 5 working days for all Auditor General's queries (comafs) issued.

3.0

Monthly Result NotesJ: N/a No findings yet issued by the AG

A: N/aS: 100% Comaf 2 issued on 22/9/16 and management responded on 23/9/16

1: 100.0%4: % of Auditor General's findings implemented within agreed time frame[Type=Avg All]


NOTES: Auditor General's findings need to be implemented within agreed time frame

3.0

Monthly Result NotesJ: N/a All findings of the previous year have been addressed

A: N/a No findings to date

S: 100% COMAF 2 - finding has been rectified

1: 100.0%1

pr-09-0093: Risk identification and control implementation

2: Quarterly confirmation of risk assessment?[Type=Avg All]

100.0%1

NOTES: Risk Assessments are performed by Management in conjunction with Internal Audit

3.0

Monthly Result NotesJ: 1 Risk Assessment by Nexia

A: N/aS: N/a

1: 0.0%At least 10 p.a.

pr-09-0095: Invocoms held 1: Number of invocoms held[Type=Qtr 4 Only]

0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 28 July 2016

A: 1 31 August 2016

S: 1 29 September 2016

1: 100.0%3 months maximum

pr-10-0027: Average duration of vacancies reduced

1: Average duration of vacancies after decision was taken by management team to fill the post[Type=Avg All]

100.0%0 months at the end of Qtr 1

3.0

Monthly Result NotesJ: 3.5 mthsA: 0 mthsS: 0 mths


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%4% pm maximum

pr-10-0028: Productive workforce 1: % of person days lost per month due to sick leave[Type=Avg All]

80.0%5.2% pm average

REASONS: Sick leaveINTERVENTIONS: None

3.0

Monthly Result NotesJ: 3.1% 47/1533 person days lost due to sick leave

A: 5.3% 84/1575 person days lost due to sick leave - 22 employees took sick leave during the periode of which one took 27 days, one took 8 days, one took 6 days, two took 5 days and two took 4 days

S: 7.1% 117/1650 person days lost due to sick leave - 22 employees took sick leave during the periode of which one took 38 days, one took 29 days and three took 7 days

1: 100.0%Yes

pr-13-0004: Asset safeguarding 4: All moveable assets that became unusable or that were lost or stolen reported immediately in the prescribed manner to the Head: Asset Management[Type=Avg All]

0.0%N/a

0.0

Monthly Result NotesJ: N/a No incidences reported

A: N/a No incidences reported

S: N/a No incidences reported

1: 100.0%1

pr-14-0015: Communication Strategy implementation

6: Report quarterly on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

0.0%N/a

0.0

Monthly Result NotesJ: N/a No report due in terms of communication plan for 2015/16 Quarter 4

A: N/a Next report (for Q1) due October 2016

S: N/a Report due end October 2016

1: 100.0%pr-14-0025: General KPI: Households earning less than R1100 per month with access to free basic services

1: % of indigent households with access to free basic services[Type=Avg All]

100.0% 3.0

Monthly Result NotesJ: 100% 8 632 equitable share households

A: 100% 8 617 equitable share households

S: 100% 8 559 equitable share households



Botha, At - Director: Civil Engineering Services

To lead and manage the Civil Engineering Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (CES) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)



5.6%cumulative

0.0

Monthly Result NotesJ: 0.9% Budget = R52 423 349, YTD Actual = R476 179

A: 2.4% Budget = R52 923 349, YTD Actual = R1 243 802

S: 5.6% Budget = R52 923 349, YTD Actual = R2 978 764




17.0%cumulative

0.0

Monthly Result NotesJ: 11%A: 13%S: 17%

1: 0.0%Qtr 4 (Between 90% and 100%)



16.2%cumulative

0.0


Budget = R252 592 957, YTD Actual = R6 001 643 Budget portion over which the Department has control:Budget = R18 955 258, YTD = R612 507 (3%)

A: 10.3% 102.7% of YTD Budget (R25 266 253)Budget = R252 817 977, YTD Actual = R25 954 795Budget portion over which the Department has control:Budget = R18 955 258, YTD = R1 708 380 (9.0%)

S: 16.2% 106.47% of YTD Budget (R38 451 072)Budget = R252 988 655, YTD Actual = R40 937 416


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-09-0016: Workforce training

roll-out1: % of planned training sessions according to the Workplace Skills Plan realised[Type=Avg All]

100.0% 3.0


A: N/a No planned training for August 2016, however 2 employees attended unplanned training for Truck Mounted Crane

S: 100% Truck mounted crane & Aerial Platform (1) - planned training

1: 100.0%pr-09-0017: Council decision implementation

1: % of due council decisions initiated[Type=Avg All]

100.0% 3.0

Monthly Result NotesJ: 100% 15/15 resolutions initiated/implemented

A: 100% 24/24 resolutions initiated/implemented

S: N/a No resolutions due to be implemented

1: 0.0%At least 10 p.a.



0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 18 Jul

A: 1 22 Aug

S: 1 19 Sept

1: 100.0%0 maximum



100.0%0

3.0



Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 90.0%pr-09-0022: Correspondence

addressed in a timely manner1: % of all correspondence recorded by Collaborator less than 60 days old[Type=Avg All]

96.0%pm average

3.2




1: 75.0%pr-09-0023: Equal employment opportunity management

1: % of employment opportunities applied for appropriate equity appointments[Type=Avg All]

90.9%10/11 employees

3.6

Monthly Result NotesJ: 0% 0/1 employees appointed in accordance with EE Plan. 1 coloured male appointed in Semi-Skilled Level

where Coloured Males are over represented - post was advertised twice, appointment was urgent due to service delivery and no candidates from the designated groups met the minimum requirements

A: 100% 8/8 employees appointed in accordance with EE Plan

S: 100% 2/2 employees appointed in accordance with EE Plan



100.0% 3.0





100.0% NOTES: An action plan to be submitted within 10 working days for internal audit findings issued.

3.3

Monthly Result NotesJ: 100% Stock count Year-end 2016

A: 100% Performance Management 3rd & 4th Quarter

S: N/a No reports issued


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-09-0025: Audit issues resolved 2: % internal actions

implemented within agreed time frame[Type=Avg All]


REASONS: Audit findings in process of implementationINTERVENTIONS: Audit findings need to be implemented by 15 November 2016NOTES: 1. Defects at hockey field to be rectified and retention fees to be paid.2. Water Losses - measuremnet of outflow and municipal usage3. Segregation of duties and specification to be more completed4. Procedures to be implemented for replacement of tyres

2.0

Monthly Result NotesJ: N/A No outstanding audit findings

A: 47% 9 of 17 Findings to be implemented

S: 65% 6 of 17 findings to be implemented

1: 100.0%3: % of Auditor General's queries (comafs) for which an action plan was submitted within 5 working days[Type=Qtr 1 & 2]

0.0%N/a

NOTES: An action plan needs to be submitted within 5 working days for all Auditor-General's findings (COMAF's) issued.

0.0

Monthly Result NotesJ: N/A No COMAF's issed yet

A: N/AS: N/A1: 100.0%4: % of Auditor General's findings


0.0%N/a

NOTES: Auditor-General's findings to be implemented within agreed timeframe.

0.0

Monthly Result NotesJ: N/A Previous financial year's findings have all been addressed

A: N/A No findings issued to date

S: N/A

1: 100.0%1



100.0%1


3.0


A: N/AS: N/A


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 0.0%At least 10 p.a.


0.0%3 cumulative

0.0


A: 1 26 Aug

S: 1 31 Aug vir September



1: Average duration of vacancies after decision was taken by management to fill the post[Type=Avg All]

100.0%2.7 months at the end of Qtr 1

3.0

Monthly Result NotesJ: 3.5 mths One vacancy of Bricklayer vacant for 18 mths. Suitable candidates could not be recruited. Two

employees with potential have been trained and SM is awaiting confirmation from the LGSETA that they can take the Trade Test. Post will then be advertised internally.

A: 3.2 mths One vacancy of Bricklayer vacant for 19 mths. Suitable candidates could not be recruited. Two employees with potential have been trained and SM is awaiting confirmation from the LGSETA that they can take the Trade Test. Post will then be advertised internally.

S: 2.7 mths One vacancy of Bricklayer vacant for 20 mths and one for 8 months. Suitable candidates could not be recruited. Two employees with potential have been trained and SM is awaiting confirmation from the LGSETA that they can take the Trade Test. Post will then be advertised internally.

1: 100.0%4% pm maximum



3.0

Monthly Result NotesJ: 3.8% 217/5649 person days lost due to sick leave - 56 employees took sick leave during the period of which

one took 45 days, one took 13 days and two took 12 days.A: 3.8% 217/5733 person days lost due to sick leave

S: 4.2% 251/5962 person days lost due to sick leave - 63 employees took sick leave during the period of which one took 39 days, one took 30 days, one took 22 days, one took 14 days, one took 13 days and two took 8 days.

1: 0.0%103 for the whole organisation

pr-11-0001: EPWP monitoring 1: Number of Full Time Equivalents (FTE's) for the financial year[Type=Qtr 4 Only]

0.0%13.04 cumulative

0.0

Monthly Result NotesJ: 2.48A: 5.26S: 5.3


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 0.0%296 for the whole organisation

pr-11-0001: EPWP monitoring 2: Number of work opportunities created during the financial year[Type=Qtr 4 Only]

0.0%80 cumulative

0.0


1: 100.0%Yes


100.0%Yes

3.0

Monthly Result NotesJ: Yes Insurance claim Wesbank Sportsgrounds

A: N/aS: N/a

1: 100.0%1


6: Report quarterly on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

100.0%1

3.0

Monthly Result NotesJ: 1 Report submitted i.r.o. 2015/16 Quarter 4

A: N/a Next report (Q1) due in October 2016


1: 100.0%pr-14-0023: General KPI: Households with access to basic level of water, sanitation and solid waste removal

1: % of urban households with access to at least piped (tap) water within 200 meters from dwelling[Type=Avg All]

100.0% 3.0



Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-14-0023: General KPI:

Households with access to basic level of water, sanitation and solid waste removal

2: % of urban households with access to at least a flush toilet, chemical toilet or pit toilet with ventilation (VIP)[Type=Avg All]

100.0% 3.0

Monthly Result NotesJ: 100%A: 100%S: 100%1: 100.0%3: % households registered for

refuse removal service which receive a service once a week[Type=Avg All]

100.0% 3.0


To provide adequate, affordable and well maintained civil engineering services to the municipal areaStart Objective / Output:KPA: Civil Services (Weight = 30%) Avg Rating = 0.0


pr-15-0007: Availability of bulk services (civil) for all projects on the housing pipeline

1: If bulk services (civil) are not available for any one of the projects on the housing pipeline, has the planning and budget process for the provision of bulk services commenced?[Type=Qtr 2 Only]

0.0%N/a

0.0




Du Toit, Roelof - Director: Electrical Engineering Services

To lead and manage the Electrical Engineering Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (EES) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)



27.8%cumulative

0.0







12.0%cumulative

0.0

Monthly Result NotesJ: 1.4%A: 3.6%S: 12%

1: 0.0%Qtr 4 (Between 90% and 100%)



22.8%cumulative

0.0







100.0% 3.0


A: N/a No planned training for August 2016, however 3 employees attended unplanned Truck Mounted Crane Training

S: 100% Truck mounted crane and aerial platform (17) - planned training




100.0% 3.0



S: 100% 1/1 resolutions initiated/implemented

1: 0.0%At least 10 p.a.



0.0%3 cumulative

0.0


A: 1 22 Aug

S: 1 19 Sept

1: 100.0%0 maximum



100.0%0

3.0




92.6%pm average

3.1

Monthly Result NotesJ: 92.7% 9/123 items older than 60 days






0.0%N/a

0.0

Monthly Result NotesJ: N/a No employment equity opportunities

A: N/a No employment equity opportunities

S: N/a No employment equity opportunities



100.0% 3.0





100.0% NOTES: An action plan needs to be submitted within 10 working days for all internal audit queries issued.

3.3

Monthly Result NotesJ: 100% Tender T14/15/16 Skakeltuigpanele

A: 100% Perforomance Management quarter 3 & 4

S: N/A No reports issued


0.0%N/a

NOTES: Internal audit findings to be implemented within agreed time frame

0.0

Monthly Result NotesJ: N/A No outstanding findings

A: N/A No outstanding findings

S: N/A1: 100.0%3: % of Auditor General's queries


0.0%N/a

NOTES: An action plan needs to be submitted within 5 working days for all Auditor General's queries (comafs).

0.0

Monthly Result NotesJ: N/A No findings yet raised by the AG

A: N/AS: N/A


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%pr-09-0076: Audit issues resolved 4: % of Auditor General's findings


0.0%N/a


0.0

Monthly Result NotesJ: N/A No findings of the previous year outstanding


S: N/A

1: 100.0%1



100.0%1


3.0


A: N/aS: N/a

1: 0.0%At least 10 p.a.


0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 15 July

A: 1 22 Aug

S: 1 19 Sep





3.0

Monthly Result NotesJ: 2 mthsA: 0 mthsS: 0.5 mths




3.0


A: 2.2% 21/945 person days lost due to sick leave

S: 1.2% 11/946 person days lost due to sick leave




0.0%1.07 cumulative

0.0

Monthly Result NotesJ: N/a No Appointments

A: 0.9S: 0.171: 0.0%296 for the whole organisation

2: Number of work opportunities created during the financial year[Type=Qtr 4 Only]

0.0%2 cumulative

0.0

Monthly Result NotesJ: N/a No Appointments

A: 2S: N/a No Appointments

1: 100.0%Yes


0.0%N/a

0.0


1: 100.0%1


6: Report quarterly by October, January, April and July on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

100.0%1

3.0

Monthly Result NotesJ: 1 Communication report submitted for 2015/16 Quarter 4

A: N/a Next communication report (Q1) due in October 2016




To provide adequate, affordable, safe and well maintained electricity to the municipal areaStart Objective / Output:KPA: General Management (EES) (Weight = 30%) Avg Rating = 0.0

1: 100.0%pr-14-0024: General KPI: Households with access to basic level of electricity

1: % of urban households with access to electricity[Type=Avg All]

100.0% 3.0



pr-15-0009: Availability of bulk services (electrical) for all projects on the housing pipeline

1: If bulk services (electrical) are not available for any one of the projects on the housing pipeline, has the planning and budget process for the provision of bulk services commenced?[Type=Qtr 2 Only]

0.0%N/a

0.0




Humphreys, Philip - Director: Protection Services

To lead and manage the Protection Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (PS) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)



6.7%cumulative

0.0

Monthly Result NotesJ: 0.2% Budget = R285 320, YTD Actual = R710

A: 0.2% Budget = R285 320, YTD Actual = R710

S: 6.7% Budget = R285 320, YTD Actual = R19 246




15.0%cumulative

0.0


1: 0.0%Qtr 4 (Between 90% and 100%)



13.7%cumulative

0.0







100.0% 3.0


A: 100% Firearm Proficiency Training (34 employees) - planned training

S: N/a No planned training for September 2016




100.0% 3.0



S: N/a No resolutions due for implementation

1: 0.0%At least 10 p.a.



0.0%3 cumulative

0.0


A: 1 24 Aug

S: 1 20 Sept

1: 100.0%0 maximum



100.0%0

3.0




98.0%pm average

3.3







50.0%1/2 employees

REASONS: 1 coloured male appointed in Skilled Technical Level where Coloured Males are over represented - post is scarce skills and no candidates from the designated groups met the minimum requirementsINTERVENTIONS: No interventions possible

2.0

Monthly Result NotesJ: 0% 0/1 employees appointed in accordance with EE Plan. 1 coloured male appointed in Skilled Technical

Level where Coloured Males are over represented - post is scarce skills and no candidates from the designated groups met the minimum requirements


S: 100% 1/1 employees appointed in accordance with EE Plan.



100.0% 3.0






3.3

Monthly Result NotesJ: N/A No reports issued by Internal Audit

A: 100% Performance Management Quarters 3 & 4




REASONS: The agreed time frame for corrective action was unrealisticINTERVENTIONS: More realistic time frames will be considered in the futureNOTES: Internal audit findings to be implemented within agreed time frame

1.5


A: 0% 2 of 2 findings to be implemented





0.0%N/a

NOTES: An action plan to be submitted within 5 working days for all Auditor General's queries (comafs) issued.

0.0

Monthly Result NotesJ: N/A No findings yet raised by the AG



0.0%N/a


0.0

Monthly Result NotesJ: N/A No outstanding AG findings


S: N/A

1: 100.0%1



100.0%1


3.0

Monthly Result NotesJ: 1 Risk assessment by Nexia

A: N/AS: N/A

1: 0.0%At least 10 p.a.


0.0%3 cumulative

0.0


A: 1 25 Aug

S: 1 28 Sept





3.0

Monthly Result NotesJ: 2 mthsA: 3 mthsS: 3 mths





3.0


A: 5.1% 68/1323 person days lost due to sick leave - 23 employees took sick leave during the period of which one took 14 days, one took 10 days, one took 4 days and four took three days

S: 8.2% 113/1386 person days lost due to sick leave - 19 employees took sick leave during the period of which one took 34 days and one took 31 days



0.0%6.66 cumulative

0.0

Monthly Result NotesJ: 2.32A: 2.11S: 2.231: 0.0%296 for the whole organisation


0.0%25 cumulative

0.0

Monthly Result NotesJ: 25A: 0 No New Appointments

S: 0 No New Appointments

1: 100.0%Yes


0.0%N/a

0.0



Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%1


6: Report quarterly by on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

100.0%1

3.0

Monthly Result NotesJ: 1 Report submitted i.r.o. Quarter 4_2015/16



1: 0.0%Yes (by end of October 2016)

pr-16-0004: Effective monitoring of informal settlements

1: Develop a strategy for the monitoring of informal settlements and submit to Mayoral Committee for approval[Type=Qtr 2 Only]

0.0%N/a

0.0

Monthly Result NotesJ: N/aA: N/aS: N/a Concept document send to all departments for their input and comments.

1: 0.0%Yes (by end of November 2016)

pr-16-0006: Establishment of a Municipal Court

1: Investigate the financial viability and sustainability of a Municipal Court[Type=Qtr 2 Only]

0.0%N/a

0.0

Monthly Result NotesJ: N/aA: N/aS: N/a1: 0.0%Yes (by November 2017)

2: If found financially viable and sustainable, complete all administrative procedures for the establishment of the Municipal Court[Type=Qtr 2 Only]

0.0%N/a

0.0




Scholtz, Joggie - Municipal Manager: Office of the Municipal Manager

To promote local economic developmentStart Objective / Output:KPA: Good Governance and LED (Weight = 15%) Avg Rating = 0.0

1: 0.0%Yes (before end of June)

pr-09-0001: Liaison with business role-players

2: Annual event with local business held[Type=Qtr 4 Only]

0.0%Yes - 23 Aug (Evaluation in Qtr 4 only)

0.0

Monthly Result NotesJ: N/aA: Yes 23 Aug

S: N/a


pr-09-0012: LED fund management

1: % of the LED funds actually spent[Type=Qtr 4 Only]

48.5%cumulative

0.0

Monthly Result NotesJ: 0% Budget = R150 000, YTD Actual = R0, Committed = R1 225.32

A: 48.1% Budget = R150 000, YTD Actual = R72 193

S: 48.5% Budget = R150 000, YTD Actual = R72 766

1: 0.0%100 for the year

pr-14-0026: General KPI: Jobs created through municipality’s LED initiatives including capital projects

1: Number of jobs created through Municipality’s capital projects (contracts > R200 000)[Type=Qtr 4 Only]

0.0%N/a

0.0


To ensure an economical, effective, efficient and accountable organisationStart Objective / Output:KPA: Good Governance and LED (Weight = 15%) Avg Rating = 0.0

1: 0.0%At least 10 p.a.

pr-09-0003: Sound management 2: Number of monthly management meetings held[Type=Qtr 4 Only]

0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 1 Aug vir Julie

A: 1 2 Sep vir Aug

S: 1 30 Sep


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%0 maximum

pr-09-0004: Legally compliant procurement

1: Number of appeals against the municipality regarding the awarding of tenders that were upheld[Type=Avg All]

100.0%0

3.0


1: 0.0%At least 10 p.a.


2: Number of monthly performance and financial assessments done[Type=Qtr 4 Only]

0.0%3 cumulative

0.0


A: 1 24 Aug

S: 1 26 Sept

1: 100.0%pr-09-0007: Council decision implementation

1: % of due council decisions initiated[Type=Avg All]

100.0% 3.0




1: 0.0%At least 10 p.a.

pr-09-0008: Monitoring the IDP / Budget process

2: Number of months that the IDP / Budget process schedule were checked[Type=Qtr 4 Only]

0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 1 Aug vir Jul

A: 1 2 Sep vir Aug

S: 1 30 Sep


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 0.0%Qtr 4 (between 90% and 105%)

pr-14-0029: General KPI: % of capital budget spent on IDP projects

1: % of capital budget actually spent on capital projects identified for a particular financial year in terms of the municipality's IDP (% of capital budget spent)[Type=Qtr 4 Only]

8.4%cumulative

0.0






Steenkamp, Johan - Director: Development Services

To lead and manage the Development Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (DS) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)



0.3%cumulative

0.0

Monthly Result NotesJ: 0% Budget = R7 295 000, YTD Actual = R0

A: 0.1% Budget = R6 795 000, YTD Actual = R6 521

S: 0.3% Budget = R6 795 000, YTD Actual = R17 984




15.0%cumulative

0.0


1: 0.0%Qtr 4 (Between 90% and 100%)



19.5%cumulative

0.0







0.0%N/a

REASONS: No planned training for Qtr 10.0



S: N/a No planned training for September 2016




100.0% 3.0



S: 100% 20/20 resolutionts initiated/implemented

1: 0.0%At least 10 p.a.



0.0%3 cumulative

0.0


A: 1 24 Aug

S: 1 20 Sept

1: 100.0%0 maximum



100.0%0

3.0




96.5%pm average

3.2

Monthly Result NotesJ: 96.5% 116/3296 items older than 60 days






0.0%0/1 employee

REASONS: 0/1 employees appointed in accordance with EE Plan. 1 coloured male appointed in Skilled Technical Level where Coloured Males are over represented - post is scarce skills and the candidate from the designated group did not pass the interviewINTERVENTIONS: No interventions possible

0.0

Monthly Result NotesJ: N/a No employment equity opportunities


S: 0% 0/1 employees appointed in accordance with EE Plan. 1 coloured male appointed in Skilled Technical Level where Coloured Males are over represented - post is scarce skills and the candidate from the designated group did not pass the interview



100.0% 3.0






3.3

Monthly Result NotesJ: N/A No reports issued by Internal Audit

A: 100% Performance Management quarter 3 & 4




NOTES: Internal findings need to be implemented within the agreed time frame

3.0

Monthly Result NotesJ: N/A No outdtanding internal audit findings


S: 100% Finding implemented - Policy approved




0.0%N/a


0.0

Monthly Result NotesJ: N/A No findings raised by the AG yet



0.0%N/a


0.0



S: N/A

1: 100.0%1



100.0%1


3.0


A: N/AS: N/A

1: 0.0%At least 10 p.a.


0.0%3 cumulative

0.0


A: 1 29 Aug

S: 1 28 Sep


Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 0.0%Annually by October)

pr-10-0024: Provide for Integrated Housing projects

2: If bulk services are not available for any one of the projects on the housing pipeline, has the planning and budget process for the provision of bulk services commenced?[Type=Qtr 2 Only]

0.0%N/a

0.0






3.0

Monthly Result NotesJ: 1 mthA: 1.5 mthS: 2.5 mth




3.0

Monthly Result NotesJ: 7.1% 45/630 person days lost due to sick leave - 8 employees took sick leave of which one took 35 days sick

leaveA: 0.2% 8/630 person days lost due to sick leave

S: 5.8% 38/660 person days lost due to sick leave - 7 employees took leave during the period of which one took 27 days



0.0%1 cumulative

0.0

Monthly Result NotesJ: N/aA: N/aS: 1



pr-12-0011: EPWP monitoring 2: Number of work opportunities created during the financial year[Type=Qtr 4 Only]

0.0%0.08 cumulative

0.0

Monthly Result NotesJ: N/aA: N/aS: 0.08

1: 100.0%Yes


0.0%N/a

0.0


1: 100.0%1


4: Report quarterly by on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

100.0%1

3.0

Monthly Result NotesJ: 1 Communication report submitted for 2015/16 Quarter 4



1: 0.0%Yes (by December 2016)

pr-16-0008: Adherence to septic tank prescriptions of Department of Water and Sanitation

1: Determine the number of development opportunities in Grotto Bay, Jakkalsfontein and Tygerfontein and report to the Management Team[Type=Qtr 2 Only]

0.0%N/a

0.0




Terblanche, Madelaine - Director: Corporate Services

To lead and manage the Corporate Services Department effectively and efficientlyStart Objective / Output:KPA: General Management (CS) (Weight = 30%) Avg Rating = 0.0

1: 0.0%Qtr 4 (Between 90% and 105%)



8.5%cumulative

0.0


A: 1.7% Budget = R4 075 000, YTD Actual = R70 350

S: 8.5% Budget = R4 075 000, YTD Actual = R345 186




16.0%cumulative

0.0

Monthly Result NotesJ: 1%A: 2% See SDBIP for reporting on individual items

S: 16% Also refer SDBIP

1: 0.0%Qtr 4 (Between 90% and 100%)



18.4%cumulative

0.0




Budget = R24 911 041, YTD Actual = R 4,591,471



100.0% 3.0



S: 100% Payday Bi-Annual Training (2) - planned training




100.0% 3.0




1: 0.0%At least 10 p.a.



0.0%3 cumulative

0.0


A: 1 25 Aug

S: 1 19 Sept

1: 100.0%0 maximum



100.0%0

3.0




97.0%pm average

3.2


A: 96.5% 651/27296 items older than 60 days

S: 97.5% 698/27363 items older than 60 days




33.3%1/3 employees

REASONS: Coloured female appointed in Semi-Skilled level where coloured females are over represented - internal appointment was made in terms of paragraph 5.2.3(b) of the Recruitment and Selection PolicyINTERVENTIONS: No interventions possible

1.3

Monthly Result NotesJ: 0% 0/1 employees appointed in accordance with EE Plan - coloured female appointed in Semi-Skilled level

where coloured females are over represented - internal appointment was made in terms of paragraph 5.2.3(b) of the Recruitment and Selection Policy

A: 0% 0/1 employees appointed in accordance with EE Plan - coloured female appointed in Semi-Skilled level where coloured females are over represented - internal appointment was made in terms of paragraph 5.2.3(b) of the Recruitment and Selection Policy

S: 100% 1/1 employees appointed in accordance with EE Plan.



100.0% 3.0






3.3

Monthly Result NotesJ: 100% Stock Count year-end 2016

A: 100% Performance Management

S: N/A1: 100.0%2: % internal actions



REASONS: The agreed time frame for corrective action was unrealisticINTERVENTIONS: More realistic time frames will be considered in the futureNOTES: Internal findings need to be implemented within the agreed time frame

2.0

Monthly Result NotesJ: N/A No outstanding internal audit findings






0.0%N/a


0.0

Monthly Result NotesJ: N/A No AG findings raised yet



0.0%N/a


0.0

Monthly Result NotesJ: N/A No outstanding AG findings


S: N/A

1: 100.0%1



100.0%1


3.0


A: N/AS: N/a

1: 0.0%At least 10 p.a.


0.0%3 cumulative

0.0

Monthly Result NotesJ: 1 Invocom held 19 July 2016

A: 1 Invocom held 26 August 2016

S: 1 Invocom held 30 September 2016





3.0

Monthly Result NotesJ: 0.3 mthsA: 1 mthS: 2 mths




100.0%3% pm average

3.0






0.0%1.17 cumulative

0.0

Monthly Result NotesJ: 0.37A: 0.37S: 0.431: 0.0%296 for the whole organisation


0.0%4 cumulative

0.0

Monthly Result NotesJ: 4A: 0 No New Appointments

S: 0 No New Appointments

1: 100.0%Yes


0.0%N/a

0.0



Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating1: 100.0%Yes (annually by end of August)


6: Submit a consolidated report on all communication activities in terms of the Communication Strategy to the Management Team[Type=Qtr 1 Only]

100.0%Yes

3.0

Monthly Result NotesJ: N/aA: Yes Submitted in management meeting held 2 September 2016 (meeting originally scheduled for 26/08) -

refer item 5.13 of attached minutesS: N/a

1: 0.0%Yes (by end of November)

pr-16-0009: General KPI: Promote employment equity through continuous planning

1: Compilation/review of Employment Equity plan completed[Type=Qtr 2 Only]

0.0%N/a

0.0


1: 100.0%Yes (2016 - before municipal election)

pr-16-0010: 2.3.2 Ensure actively functioning and adequately represented ward committees

1: Amendment of ward committee rules and procedures finalised[Type=Qtr 1 Only]

100.0%Yes

3.0

Monthly Result NotesJ: Yes Amended constitution approved by former Council on 28 July 2016, before the elections on 3 August.

The constitution also approved by the new Council at its 1st meeting held 11 August.A: N/aS: N/a

1: 0.0%Yes (by June 2017)

pr-16-0011: 3.1.1 Undertake and implement an Organisation and Work study / productivity survey

1: Survey / study completed[Type=Qtr 4 Only]

0.0%N/a

0.0

Monthly Result NotesJ: N/a Possibility being investigated to piggy back on tender asked by Bitou Municipality. Tender results

awaited.A: N/a Bitou tender not approved yet. Discussions with MM on 26/09 to finalise own specs for tender purposes

S: N/a Decision taken in consultation with Municipal Manager to either postpone or finalise the review internally, once IDP is finalised. KPI to be deleted for 2016/17.



To promote a well-trained, motivated and professional workforce in a positive working environmentStart Objective / Output:KPA: General Management (CS) (Weight = 30%) Avg Rating = 0.0

1: 70.0%pr-14-0027: General KPI: People from employment equity target groups employed

1: % of PDI's appointed for the month in terms of the Municipality’s approved Employment Equity plan[Type=Avg All]

71.4%15/21 PDI's

3.1

Monthly Result NotesJ: 0% 0/4 PDI's appointed in accordance with EE Plan

A: 90.1% 10/11 PDI's appointed in accordance with EE Plan

S: 66.7% 4/6 PDI's appointed in accordance with EE Plan

1: 0.0%pr-14-0028: General KPI: % of the budget spent on implementing the workplace skills plan

1: % of the municipality’s salary budget actually spent on implementing its workplace skills plan (cumulative)[Type=Qtr 4 Only]

0.1%cumulative (target = 1%)

0.0

Monthly Result NotesJ: 0% R0/R183 619 325 (total salary budget) - total training budget allocated for 2016/17 amounts to 1% as

prescribed by legislationA: 0.02% R44 331/R183 619 325 (total salary budget) - total training budget allocated for 2016/17 amounts to 1%

as prescribed by legislationS: 0.05% R97 439/R183 619 325 (total salary budget) - total training budget allocated for 2016/17 amounts to 1%

as prescribed by legislation

20 October 2016 Page 402016/7 - PERFORMANCE MANAGEMENT: DIRECTORS (Quarterly) rpt PM Directors QtrMth ActiveNotes



20 October 2016

2016/7 - PERFORMANCE MANAGEMENT: DIVISION (Quarterly)

Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notes

Civil Engineering Services - Cleansing ServicesBruwer, Freddie - Manager: Cleansing Services (Civil Engineering Services)

To ensure a clean and healthy environment through the provision of a high quality cleaning serviceDepartmental Objective:KPA: Cleaning Services (Weight = 100%) Avg Rating = 0.0

ph-09-0051: Ensure that all Swartland residents have access to a high quality and continuous refuse removal service

3: Number of legitimate complaints regarding refuse removal[Type=Avg All]

1: 100.0%5 pm maximum

3.0100.0%3.3% pm average

Monthly Result NotesJ: 0A: 7 Abbotsdale (1), RW (1), Mby (5)

S: 3 Mby (2), RK (1)

ph-09-0055: Manage waste sites in an environmentally sensitive manner

1: % of waste sites that complies with legal requirements and standards[Type=Avg All]

1: 80.0% 3.491.0%


ph-09-0056: Continuously monitor the Highlands site

2: Number of quarterly monitoring meetings held[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/aA: 1 11 Aug

S: N/a

ph-09-0057: Promote a clean environment through recycling

1: % of quarterly recycling target met[Type=Avg All]

1: 27.0%pm

3.228.6%pm average

Monthly Result NotesJ: 30.3%A: 24.8%S: 30.6%

20 October 2016 Page 12016/7 - PERFORMANCE MANAGEMENT: DIVISION (Quarterly)

Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0058: Clean all municipal roads to an acceptable standard

1: Number of legitimate written complaints regarding dirty roads received[Type=Avg All]


3.0100.0%2 pm average

Monthly Result NotesJ: 2 Arcadiastr Mby (1), Riebeek Kasteel (1)

A: 3 Mby (1), RW (1), RK (1)

S: 1 RW (1)



Civil Engineering Services - Buildings and StructuresQuickfall, Neville - Manager: Buildings and Structures (Civil Engineering Services)

To ensure that council's building infrastructure is sufficient and properly maintainedDepartmental Objective:KPA: Buildings and Maintenance (Weight = 100%) Avg Rating = 0.0

ph-09-0060: Ensure that council buildings remain functional

1: % of the operating budget for maintenance of council houses and council buildings spent[Type=Qtr 4 Only]


0.014.0%cumulative


2: % legitimate requests / complaints i.r.o. incidents addressed within the previous month[Type=Avg All]

1: 95.0%minimum

3.094.3%pm average


ph-09-0061: Complete road markings on time

1: % of the operating budget for road markings spent[Type=Qtr 4 Only]


0.046.0%cumulative

Monthly Result NotesJ: 0%A: 37% Glazing beads purchased

S: 46%2: % of road markings work schedule completed[Type=Qtr 4 Only]


0.027.0%cumulative



Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-10-0007: Effectively execute maintenance projects

1: % of planned and/or unforeseen maintenance projects of council houses and council buildings completed[Type=Qtr 4 Only]


0.010.0%cumulative




Civil Engineering Services - Technical Services (Civil Services)Zikmann, Louis - Senior Manager: Technical Services (Civil Services) (Civil Engineering Services)

To provide a high quality water service and access to all residentsDepartmental Objective:KPA: Water (Weight = 28%) Avg Rating = 0.0ph-09-0019: Ensure continuous and available water supply

4: % of new water connections completed within 10 working days[Type=Avg All]

1: 100.0% 3.0100.0%


5: Number of burst water mains not repaired within 10 hours after the incident has been reported[Type=Avg All]


3.0100.0%0


7: Number of interuptions in continuous service to consumers, where interuptions for a single incident was greater than 48 hrs (KPI 17 - DWA)[Type=Avg All]

1: 100.0%0 maximum

3.0100.0%0


ph-10-0001: Ensure safety of water supply

1: Number of failures i.r.o. SANS 241[Type=Avg All]

1: 100.0%4 per quarter maximum

3.0100.0%2 for the quarter

Monthly Result NotesJ: 0A: 1 Riverlands

S: 1 Riverlands



To ensure a high quality and environmentally sound sewerage serviceDepartmental Objective:KPA: Sewer Services (Weight = 28%) Avg Rating = 0.0ph-10-0004: Ensure effective operation and maintenance of waste water treatment works

1: % compliance with DWA general limits for the discharge of treated waste water[Type=Avg All]

1: 75.0% 3.689.7%pm average


To develop and maintain the urban road network in all townsDepartmental Objective:KPA: Roads and storm water (Weight = 28%) Avg Rating = 0.0ph-09-0031: Implementation of planned road maintenance activities

3: % of the operating budget allocated for maintenance spent[Type=Qtr 4 Only]


0.013.0%cumulative

Monthly Result NotesJ: 0% R14 488.58 van R3 258 421

A: 4% R133 001 van R3 258 421

S: 13% R416 950 van R3 258 421

ph-09-0032: Ensure client orientated service provision

1: % of new street accesses completed within 10 working days[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100%A: 100%S: N/A geen gemaak

2: % of flood incidents reacted on within 3 hours after the incident has been reported[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100% 12 uitroepe

A: 100% 4 uitroepe

S: 100% 5 uitroepe



To optimally maintain all urban open spacesDepartmental Objective:KPA: Parks and Recreation (Weight = 16%) Avg Rating = 0.0ph-09-0043: Implementation of planned park maintenance activities

2: % of the operating budget allocated for maintenance spent[Type=Qtr 4 Only]


0.015.0%cumulative

Monthly Result NotesJ: 0% R0 van R1 835 551

A: 6% R117 605 van R1 835 551

S: 15% R275 702 van R1 835 551



Corporate Services - Secretariat and Records ServicesBrand, Nicolette - Manager: Secretariat and Records Services (Corporate Services)

To provide an efficient secretariat service to councilDepartmental Objective:KPA: Secretariat and Record Management (Weight = 100%) Avg Rating = 0.0

ph-09-0064: Ensure an effective secretariat service to Council, Mayoral Committee and ward committees

4: Number of council agendas distributed each quarter according to policy (i.e. 48 hours in advance)[Type=Avg All]

1: 100.0%1

3.0100.0%2

Monthly Result NotesJ: 1 Notice dated 22 July for Council meeting of 28 July

A: 1 Notice dated 25 August for Council meeting of 31 August

S: N/A5: Number of EMC agendas distributed monthly according to policy (i.e. 24 hours in advance)[Type=Avg All]

1: 100.0%3

3.0100.0%3

Monthly Result NotesJ: 1 Notice dated 8 July for EMC meeting of 13 July

A: 1 Notice dated 19 August for EMC meeting of 24 August

S: 1 Notice dated 16 September for EMC meeting op 21 September

6: Number of ward committee agendas distributed monthly at least 7 working days before the meetings[Type=Qtr 4 Only]

1: 0.0%Qtr 4 (8 pa)

0.00.0%N/a

NOTES: Ward Committees to be established Nov/Dec

Monthly Result NotesJ: N/AA: N/AS: N/A


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0065: Ensure the timely distribution of resolutions to appropriate officials

1: Average number of days to distribute EMC, Council and ward committee resolutions according to policy[Type=Avg All]

1: 100.0%7 days maximum

3.0100.0%4.7 days pm average

Monthly Result NotesJ: 6.1 daysA: 6.2 daysS: 1.75 days

ph-11-0001: Ensure that council minutes are placed on the Municipality's website

2: Council minutes placed on the Municipality's website within 5 working days after the council meeting?[Type=Avg All]

1: 100.0%Yes

3.0100.0%Yes

Monthly Result NotesJ: YesA: YesS: Yes

To create, maintain and support structures for community participationDepartmental Objective:KPA: Secretariat and Record Management (Weight = 100%) Avg Rating = 0.0

ph-09-0066: Ensure that ward committees are continually engaged

1: Number of ward committee meetings held per annum[Type=Qtr 4 Only]

1: 0.0%Qtr 4 (at least 36)

0.00.0%N/a

NOTES: Ward Committees to be established Nov/Dec


To ensure legal compliance and efficient distribution of recordsDepartmental Objective:KPA: Secretariat and Record Management (Weight = 100%) Avg Rating = 0.0

ph-09-0070: Adequately distribute all incoming correspondence

1: % of incoming mail referred within 48 hours[Type=Avg All]

1: 80.0% 3.8100.0%

Monthly Result NotesJ: 100% 983 incoming correspondence received

A: 100% 1162 incoming correspondence received

S: 100% 911 incoming correspondence received



ph-09-0071: Manage archives in a legally compliant manner

2: Number of quarterly inspection reports submitted[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/AA: N/AS: 1 The quarterly Invocom that was planned for 30 September had to be postponed due to Task Team

meeting



Corporate Services - Human Resource ServicesDe Jongh, Sunet - Senior Manager: Human Resource Services (Corporate Services)

To provide an efficient support service with regard to human resourcesDepartmental Objective:KPA: Human Resource Services (Weight = 100%) Avg Rating = 0.0

ph-09-0089: Ensure the efficient and timely administration of appointments

1: % external appointments made within 3 months after advertising[Type=Avg All]

1: 75.0% 4.0100.0%

Monthly Result NotesJ: 100% 2/2 vacancies filled within 3 months of external advertisement

A: 100% 3/3 vacancies filled within 3 months of external advertisement

S: 100% 1/1 vacancies filled within 3 months of external advertisement

ph-09-0093: Keep human resource policies up to date

3: Status report submitted annually to Director Corporate Services[Type=Qtr 2 Only]

1: 0.0%Yes (by end of October)

0.00.0%N/a


ph-09-0099: Properly manage disciplinary disputes and processes

2: Number of unfavourable awards for the employer regarding disputes (CCMA)[Type=Avg All]

1: 100.0%0 maximum

3.0100.0%0


3: Bi-annual report compiled and submitted to Management[Type=Qtr 1 & 3]

1: 100.0%1 (in July and January)

3.0100.0%1

Monthly Result NotesJ: 1 Report submitted to July 2016 Management Meeting

A: N/aS: N/a


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0100: Ensure that the Local Labour Forum complies with legal requirements

3: Number of report submitted quarterly to SALGBC[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/a Report due in August 2016

A: 1 Report submitted to SALGBC

S: N/a

ph-09-0102: Promote a productive workforce

1: % of person days lost per month due to sick leave[Type=Avg All]


3.0100.0%3.97% pm average




ph-09-0103: Maintain a safe working environment

1: % of person days per month lost due to injuries[Type=Avg All]

1: 100.0%1.5% pm maximum

3.0100.0%0.13% pm average

Monthly Result NotesJ: 0.2% 26/11214 person days lost due to injuries

A: 0.1% 10/11382 person days lost due to injuries

S: 0.1% 11/11858 person days lost due to injuries

ph-09-0104: Sufficiently orientate new staff to Swartland values

1: % of new personnel receiving induction within one month after employment[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100% Induction took place on 1 July 2016

A: 100% Induction took place on 4 August 2016

S: 100% Induction took place on 5 September 2016

ph-09-0108: Properly manage Staff doing private work

2: Number of quarterly reports submitted to Municipal Manager on private (outside) work done by staff[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/a Report due in September 2016

A: N/a Report due in September 2016

S: 1 Report for Jun-Aug 2016 submitted to Management Team



Corporate Services - Public Afairs, Library and Tourism ServicesLoock, Ilse - Manager: Public Afairs, Library and Tourism Services (Corporate Services)

To ensure effective library services in the regionDepartmental Objective:KPA: Communication and Public Relations (Weight = 100%) Avg Rating = 0.0

ph-09-0074: Render a quality library service

3: Monthly circulation figures[Type=Avg All]

1: 100.0%35 000 pm

3.097.1%33 970 pm average

Monthly Result NotesJ: 30791A: 36 829S: 34 291

ph-09-0076: Protect library material through consumer training

1: Number of annual consumer training programmes[Type=Qtr 4 Only]

1: 0.0%Qtr 4 (16 [2 per library] pa)

0.00.0%6 cumulative

Monthly Result NotesJ: 1 Moorreesburg

A: 2 Moor & Chatsw

S: 3 Moor, Westbank & Riebeek West

ph-12-0011: Report to PGWC on a monthly basis

2: Number of monthly reports on expenditure in terms of municipal replacement fund and grant submitted to PGWC[Type=Avg All]

1: 100.0%3

3.0100.0%3




To promote and support tourismDepartmental Objective:KPA: Communication and Public Relations (Weight = 100%) Avg Rating = 0.0

ph-09-0085: Ensure the Local Tourism Organisation (LTO) complies with the Service Level Agreement

4: Number of quarterly reports submitted by LTO[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: 1 Report (April - June)

A: n/aS: n/a

5: Annual Report by Chairperson submitted by September?[Type=Qtr 1 Only]

1: 100.0%Yes (by September)

3.0100.0%Yes

Monthly Result NotesJ: YesA: n/aS: n/a

6: Annual financial statements submitted by September?[Type=Qtr 1 Only]

1: 100.0%Yes

3.0100.0%Yes

Monthly Result NotesJ: YesA: n/aS: n/a



Corporate Services - Properties, Contracts and Legal AdministrationSolomons, Gustav - Manager: Properties, Contracts and Legal Administration (Corporate Services)

To manage facilities in a financially sustainable mannerDepartmental Objective:KPA: Administration: Properties and Contracts (Weight = 100%) Avg Rating = 0.0

ph-09-0081: Adequately maintain facility infrastructure

2: Annual maintenance audit completed by December?[Type=Qtr 2 Only]

1: 0.0%Yes (by December)

0.00.0%N/a

Monthly Result NotesJ: N/aA: N/a Maintenance Audit to be done in Dec

S: N/a Maintenance Audit to be done in Dec

ph-13-0001: Ensure regular reporting on property disposals / leases

3: Number of quarterly report submitted to Provincial Treasury on disposals / letting of immovable property[Type=Avg All]

1: 100.0%1 (by end of July)

3.0100.0%1

Monthly Result NotesJ: 1 report attached

A: N/a Next report due in Oct 2016

S: N/a Next report due in Oct 2016

ph-15-0001: Transfer of properties from the Municipality to existing residents

1: % of properties (estate cases) transferred from the Municipality to existing residents in order to hand over the title deeds to the owners[Type=Qtr 4 Only]

1: 0.0%50% by end of June 2016

0.00.0%0

Monthly Result NotesJ: 0A: 0 PT still deciding on legality of financing by SM

S: 0 Waiting on response from PT



Development Services - Human SettlementsArendse, Vessie - Manager: Human Settlements (Development Services)

To manage settlement development in a strategic and sustainable manner for optimal benefitDepartmental Objective:KPA: Housing (Weight = 100%) Avg Rating = 0.0

ph-09-0122: Effectively administer Council resources

1: % of flats allocated within one month after being vacated[Type=Avg All]

1: 100.0% 0.00.0%N/a

Monthly Result NotesJ: N/a No vacant flats

A: N/a No vacant flats

S: N/a No vacant flats

ph-09-0123: Provide an effective and client orientated housing service

2: % of available housing funds spent[Type=Qtr 4 Only]

1: 0.0%Qtr 4 (R28 070 000 p.a)

0.023.1%(R6 491 590) cumulative

Monthly Result NotesJ: 6.9% R1 946 895.40

A: 10.3% R2 894 950.80

S: 5.9% R1 649 745.30

3: % of contractors paid within 30 days from receiving a certified invoice[Type=Avg All]

1: 100.0% 0.0100.0%


ph-09-0124: Ensure that housing access is provided in line with planning

1: Number of top structures completed in Phola Park Phase 2[Type=Qtr 1 Only]

1: 100.0%235

3.0100.0%235

Monthly Result NotesJ: 235 Completed and handed over

A: N/aS: N/a


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0124: Ensure that housing access is provided in line with planning

2: Number of serviced sites completed in Phola Park Phase 3[Type=Qtr 4 Only]

1: 0.0%367 by June 2017

0.00.0%N/a

NOTES: Services completed but hand over will commence from 24 October 2016


3: Number of top structures completed in Phola Park PHP[Type=Qtr 2 Only]

1: 0.0%207 by Nov 2016

0.00.0%197 cumulative

Monthly Result NotesJ: N/aA: N/aS: 197 Completed and handed over

ph-09-0125: Support disaster victims on a continuous basis

1: % disaster victims supported[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: N/aA: 100% 1 - Chatsworth - 3/08/2016

S: 100% 2 - Chatsworth(1), Malmesbury(1)

ph-09-0127: Maintain functional structures to address housing issues

1: Number of housing committee/ site/ technical meetings held[Type=Qtr 4 Only]


0.00.0%4 cumulative

Monthly Result NotesJ: 1 26/07/2016 - Woonstelle vergadering

A: 2 10/08/2016 - Phola Park (PHP)17/08/2016 - Abbotsdale GAP

S: 1 28/09/2016 - Phola Park (PHP)

ph-09-0129: Ensure that all new home owners are informed and aware of responsibilities and rights

1: Number of training sessions held[Type=Qtr 4 Only]


0.00.0%3 cumulative

Monthly Result NotesJ: 2 13 & 14 Augustus 2016 - Abbotsdale

A: 0S: 1 27/09/2016 - Phola Park



Development Services - Community DevelopmentBalie, Hillary - Manager: Community Development (Development Services)

To render, coordinate and support social development in the regionDepartmental Objective:KPA: Community Development (Weight = 100%) Avg Rating = 0.0

ph-09-0114: Promote the development of child facilities

1: Number of capacity building sessions with ECD organisations in the Swartland[Type=Qtr 4 Only]


0.00.0%1 cumulative

Monthly Result NotesJ: NoneA: 1 Fundraising Workshop (18 people)

S: None3: Quarterly reports submitted on the implementation of capacity building training sessions held[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/A Quarterly report due at the end of September 2016

A: N/A Quarterly report due at the end of September 2016

S: 1 Report submitted

4: Number of unregistered facilities assisted to register their facilities[Type=Qtr 4 Only]


0.00.0%2 cumulative

Monthly Result NotesJ: NoneA: NoneS: 2 Wippelvoetjies and Esterhof ECD centres have been registered in September 2016 by the Department

of Social Development

5: Number of M&E done at Childcare facilities in collaboration with DSD[Type=Qtr 4 Only]


0.00.0%1 cumulative

Monthly Result NotesJ: 1 M&E done at ECD centres (Moorreesburg 8 centres and Koringberg 1 centre

A: None None

S: None None


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0114: Promote the development of child facilities

6: Number of forum- and committee planning meetings held[Type=Qtr 4 Only]


0.00.0%1 cumulative

Monthly Result NotesJ: None None

A: 1 ECD Forum meeting 27 August 2016 (28 people attended)

S: None None

ph-09-0115: Promote the capacity of young adults

1: Number of youths from the whole Swartland community assisted to access economy and creating exit opportunities[Type=Qtr 4 Only]


0.00.0%593 cumulative

Monthly Result NotesJ: 249 Youth assisted to access the economy: Swartland Municipality Application forms: 3; Z83: 13; Career

Guidance and Support; 27; School Holiday Youth volunteers: 206; The following not counted - Distribution of information on vacancies: 491

A: 133 Youth assisted to access the economy: SM Application forms (16); Z83 (23); WCDM (2); Career Guidance and Support (89); Opportunities for training/workshops/Vacancies (263)

S: 211 SM job Application forms: 8; Z83: 3; Pioneerfoods Application form:1; Career Guidance and Support: 46; Opportunities (Training/Workshops/Vacancies): 153 Numbers not being counted within the total: Distribution of information on vacancies: 213

2: Number of youths from the whole Swartland community who entered into job opportunities with assistance from the Youth Office[Type=Qtr 4 Only]


0.00.0%4 cumulative

Monthly Result NotesJ: 1 Youth entered into a job opportunity at Swartland Boudienste

A: 2 Youth entered into job opportunities at Cape Town Paintshop and Roadworks Stefanutti Stocks Power Consortium

S: 1 Youth entered into job opportunity

3: Number of training, internships and learnerships opportunities in collaboration with other Departments with assistance from the Youth Office[Type=Qtr 4 Only]


0.00.0%2 cumulative

Monthly Result NotesJ: 0A: 0S: 2 LGSETA Skills Development Programme Drivers Licence Code 3 learners (2nd intake): 5; Students

enterd into tertiary trainings: 4



ph-09-0116: Promote access to social development services for vulnerable people

1: Number of people reached through government services at the Ilinge Lethu Thusong centre[Type=Avg All]

1: 100.0%500 pm

4.6154.2%771 pm average

Monthly Result NotesJ: 879 SASSA (186); CPS (110); CAPE ACCESS (583) OFFICES SERVICES NOT COUNTED (Issuing of blue

bags 470, photocopies 480, Enquiries &office support services (14) total office services (964)A: 629 SASSA (105); CAPE ACCESS (524) OFFICE SERVICES NOT COUNTED: Issuing of Blue Bags (501);

Photocopies (582)S: 805 SASSA (66); CPS (110); CAPE ACCESS (629); Services not being counted Office Services: Issuing of

Blue bags 143; Photocopies: 57

2: Number of Thusong Mobile Outreaches implemented in the whole of the Swartland[Type=Qtr 4 Only]


0.00.0%1 cumulative

Monthly Result NotesJ: NoneA: None Thusong Mobile scheduled for 19 September 2016

S: 1 Thusong Mobile 19 September 2016, Riebeek-West: Home Affairs (79); Public Protector (32); FNB (107)

3: Follow-up on number of referrals from the Thusong Programme in collaboration with the CDW's[Type=Avg All]

1: 100.0%5 per month

3.0100.0%68 pm average

Monthly Result NotesJ: 169 Referrals from Youth Office to Department of Transport and Public Works

A: 19 Referrals to Civil Department SM

S: 16 Thusong referrals (11); Youth office refferals (5)

4: Number of life skills programmes per year[Type=Qtr 4 Only]


0.00.0%7 cumulative

Monthly Result NotesJ: 2 Food Bank Malmesbury (107) ; School Holiday Programme (3879)

A: 1 Food Bank Malmesbury (108)

S: 4 Wesbank Financial Literacy (5); Ilingelethu Financial Literacy (28); Heritage Day (54); Ready to work program (8)


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0116: Promote access to social development services for vulnerable people

5: Number of home gardens established in collaboration with Food Basket for Africa in towns (Darling, Riebeek West and Abbotsdale) by end of June[Type=Qtr 4 Only]


0.00.0%0 cumulative

Monthly Result NotesJ: None Training will be done in October 2016

A: None Training will be done in October 2016

S: None Training will be done in October 2016

ph-09-0118: Support local economic development through skills development

1: Number of entrepreneurship training workshops held by referring existing businesses to SEDA and NYDA[Type=Qtr 4 Only]


0.00.0%0 cumulative

Monthly Result NotesJ: NoneA: NoneS: None Entrepreneurship training scheduled for October 2016

3: Submit an Annual Report on the impact of training workshops which caused an increase in income and quality of life of participants[Type=Qtr 1 Only]

1: 100.0%Yes (annually by August)

3.0100.0%Yes

Monthly Result NotesJ: N/aA: Yes An item on outcomes and impact on training and projects were submitted to the Executive Council on 19

August 2016S: None Report submitted in August 2016 on impact and outcomes of training

ph-13-0004: Promote the coordination of social development

1: Number of meetings with Social Development Forum[Type=Qtr 4 Only]


0.00.0%0 cumulative

Monthly Result NotesJ: None SSDF meeting was postponed

A: None SSDF meeting scheduled for 28 September 2016

S: None SSDF meeting postponed to 18 October 2016


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-13-0004: Promote the coordination of social development

3: Number of LDAC meetings and workshops held[Type=Qtr 4 Only]


0.00.0%1 cumulative

Monthly Result NotesJ: 0A: 1 LDAC meeting help on 17 August 2016 (18 members and 3 municipal official attended)

S: 04: Number of meetings held with Executive Council of Stakeholders RSEP to implement community projects in collaboration with sector representatives[Type=Qtr 4 Only]


0.00.0%0 cumulative

Monthly Result NotesJ: NoneA: None Meeting Scheduled for October 2016

S: None Meeting Scheduled for 20 October 2016

ph-16-0001: Support the coordination of disaster management

1: Number of reports submitted on socio-economic assessments done in the whole of the Swartland Municipal area[Type=Avg All]

1: 100.0%3 for the quarter


Monthly Result NotesJ: 1 Malmesbury

A: 1 Chatsworth, 4 August 2016 1321 Victoria Street

S: 3 Chatsworth 90A Hudchinson; Malmesbury Skemerstraat 17; Koringberg Rietstraat 23



Development Services - Environmental and Occupational Health and FacilitiesMarais, Kobus - Manager: Environmental and Occupational Health and Facilities (Development Services)

To ensure a safe and healthy work environmentDepartmental Objective:KPA: Occupational Health and Environmental Health (Weight = 40%) Avg Rating = 0.0ph-09-0150: Ensure that all the required safety representatives are in place

1: Number of identified workstation safety rep's in place[Type=Avg All]

1: 100.0%27

3.0100.0%27

Monthly Result NotesJ: 27 Safety Reps in place

A: 27 Safety Reps in place

S: 27 Safety Reps in place

ph-09-0151: Reduce injuries on duty

1: Number of injuries on duty[Type=Avg All]


3.0100.0%3.3 pm average

Monthly Result NotesJ: 3 x2 Enkelbeserings

x1 VingerbeseringA: 2 x1 Hondbyt

x1 VoetbeseringS: 5 x1 Rugbesering

x2 Verskeie beserings x2 Beenbeserings

ph-09-0152: Ensure the effective administration of claims

1: % claims submitted within 14 days from final report from doctor[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100% All claims submitted to Compensation Commissioner

A: 100% All claims submitted to Compensation Commissioner

S: 100% All claims submitted to Compensation Commissioner

ph-09-0153: Ensure that health and safety committees are functional

2: Number of quarterly meetings of Health and safety committees held[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/a No Meeting held

A: 1 Meeting held 25 August 2016

S: N/a No Meeting held


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0155: Ensure that all capital projects comply with safety regulations

1: % of projects with safety specifications[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100% Specifications drawn up by Safety Agent

A: 100% Specifications drawn up by Safety Agent

S: 100% Specifications drawn up by Safety Agent

To ensure the effective management of caravan parksDepartmental Objective:KPA: Caravan Parks (Weight = 20%) Avg Rating = 0.0ph-09-0156: Manage caravan parks effectively

1: % of the operating budget for maintenance of caravan parks spent[Type=Qtr 4 Only]


0.020.7%cumulative

Monthly Result NotesJ: 3.4% Budget = R100 000, YTD = R3 354.30

A: 7.09% Budget = R100 000, YTD = R7 093.64

S: 20.68% Budget = R100 000, YTD = R20 684.92

To promote a clean and healthy environmentDepartmental Objective:KPA: Non Related Environmental Health (Weight = 40%) Avg Rating = 0.0ph-09-0159: Keep the water quality on an acceptable level

1: Average no of water samples taken[Type=Avg All]

1: 100.0%6 pm

3.0100.0%6 pm

Monthly Result NotesJ: 6 6 Huishoudelike monsters geneem

A: 6 6 Huishoudelike monsters geneem

S: 6 6 Huishoudelike monsters geneem

2: % deviation from water standard followed up[Type=Avg All]

1: 100.0% 3.094.4%pm average

REASONS: One sample did not comply to standards.INTERVENTIONS: Civil Department dealing with problem

Monthly Result NotesJ: 100% Comply to standards

A: 100% Comply to standards

S: 83.3% One sample did not comply to standards. Civil Department dealing with problem


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0161: Ensure that all identified erven in urban areas are compliant with standards

2: Notifications for all erven that have to be cleaned issued by end of November?[Type=Qtr 2 Only]

1: 0.0%By end of November

0.00.0%N/a

Monthly Result NotesJ: 100% Kennisgewings is uitgestuur

A: N/a Begin volgende maand

S: N/a

ph-09-0162: Monitor air pollution in the area

2: Database of fuel burning processes updated by end of March?[Type=Qtr 3 Only]

1: 0.0%Yes (by end of March 2014)

0.00.0%N/a


ph-09-0163: Provide an effective pest control service

1: % requests for pest control responded to within 14 days[Type=Avg All]

1: 100.0% 3.0100.0%

Monthly Result NotesJ: 100% 3 Versoeke

A: N/a Geen versoeke

S: N/a Geen versoeke



Development Services - Built EnvironmentZaayman, Alwyn - Senior Manager: Built Environment (Development Services)

To ensure a sustainable planning and development serviceDepartmental Objective:KPA: Planning (Weight = 40%) Avg Rating = 0.0ph-09-0139: Ensure implementation of the Spatial Development Framework

5: SDF reviewed annually[Type=Qtr 4 Only]

1: 0.0%Yes (by end of May)

0.00.0%N/a

Monthly Result NotesJ: N/a In process of compiling amendment of the SDF in alignment with IDP process

A: N/a In process of compiling amendment of the SDF in alignment with IDP/SPLUMA/LUPA.

S: N/a In process of compiling amendment of the SDF in alignment with IDP/SPLUMA/LUPA.

7: Action plans prioritised and linked to budget (subject to availability of funds) by November annually[Type=Qtr 2 Only]

1: 0.0%By November annually

0.00.0%N/a


ph-10-0013: Ensure proper monitoring of the Client Service Charter

2: Average time for a building plan to be finalised (building < 500m²)[Type=Avg All]

1: 100.0%20 days

4.0133.3%13 days average

Monthly Result NotesJ: 133.3% Average time spent on applications = 12 Days

A: 133.3% Average time spent on applications = 12 Days

S: 133.3% Average time spent on applications = 15 Days

3: Average time for a building plan to be finalised (building > 500m²)[Type=Avg All]

1: 100.0%40 days

4.5150.0%12.7 days average

Monthly Result NotesJ: 150.0%% Average time spent on applications = 13 Days

A: 150.0%% Average time spent on applications = 12 Days

S: 150.0%% Average time spent on applications = 13 Days


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-10-0013: Ensure proper monitoring of the Client Service Charter

4: % of land use applications processed within 14 days[Type=Avg All]

1: 100.0% 3.0100.0%


ph-13-0007: Continue the process of data cleansing and to reconcile properties on the financial system (Promun) to that of the Deeds Office, Surveyor-General's office as well as the Valuation Roll

2: Report quarterly on process of data cleansing[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/aA: N/aS: 1

To provide an effective and efficient building control serviceDepartmental Objective:KPA: Building Control (Weight = 30%) Avg Rating = 0.0ph-09-0145: Optimise the costing structures for the building control service

2: Cost structure of building plans reviewed by end of November?[Type=Qtr 2 Only]


0.00.0%N/a




Electrical Engineering Services - Information, Communication and Technology ServicesPienaar, Johan - Senior Manager: Information, Communication and Technology Services (Electrical Engineering Services)

To ensure that the council provides sufficient IT services and accessDepartmental Objective:KPA: Information Management (Weight = 100%) Avg Rating = 0.0

ph-09-0269: Ensure that all personnel have full time access to the computer network

1: % availability of critical IT resources / services?[Type=Avg All]

1: 98.0% 3.1100.0%


ph-09-0271: Address requests effectively

1: % of requests lodged with Helpdesk resolved within 48 hours[Type=Avg All]

1: 75.0% 3.793.0%pm average

Monthly Result NotesJ: 94% Ouer as 30 dae = 0

A: 89% Ouer as 30 dae = 0

S: 96% Ouer as 30 dae = 0

ph-09-0275: Ensure proper management of IT systems

2: Number of quarterly IT Committee meetings held[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/aA: N/aS: 1 16 September 2016



Electrical Engineering Services - Operations, Maintenance and ConstructionRossouw, Tom - Senior Manager: Operations, Maintenance and Construction (Electrical Engineering Services)

To provide a quality and safe electricity service that is at all times operational with well maintained infrastructureDepartmental Objective:KPA: Maintenance Management (Weight = 25%) Avg Rating = 0.0ph-09-0180: Properly maintain the electricity network

2: % of maintenance budget spent[Type=Qtr 4 Only]


0.038.0%cumulative

Monthly Result NotesJ: 4.8%A: 22.9%S: 38%

3: Review of maintenance policy and safety plans done by September?[Type=Qtr 1 Only]

1: 100.0%Yes ( by September)

3.0100.0%Yes

Monthly Result NotesJ: N/aA: N/aS: Yes Policy reviewed by DE

ph-09-0190: Ensure that disruptions are in line with standards

1: % average compliance of planned disruptions (monthly) (<8 hrs per incident)[Type=Avg All]

1: 95.0% 3.2100.0%


KPA: Operational Management (Weight = 25%) Avg Rating = 0.0ph-09-0193: Appropriately monitor and maintain network infrastructure

2: % of main substations inspected[Type=Qtr 4 Only]


0.015.0%cumulative



Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-10-0008: Ensure proper monitoring of the Client Service Charter

2: % of unforeseen power outages (electrical faults, malfunctioning equipment, etc.) repaired within 1,5 hours[Type=Avg All]

1: 60.0% 4.590.3%pm average


KPA: Electricity Safety (Weight = 25%) Avg Rating = 0.0ph-09-0196: Ensure sound safety practices in the provision of electrical service

1: Number of reportable safety incidents in terms of legislation[Type=Qtr 4 Only]

1: 0.0%2 maximum for the year

0.00.0%0




Electrical Engineering Services - Technical Services (Design and Planning - Electrical)Swanepoel, MJ - Senior Manager: Technical Services (Design and Planning - Electrical) (Electrical Engineering Services)

To provide a quality and safe electricity service that is at all times operational with well maintained infrastructureDepartmental Objective:KPA: Planning and Design (Weight = 50%) Avg Rating = 0.0ph-09-0168: Properly set and operate electrical protection systems

1: % of MV trip incidents investigated with report[Type=Avg All]

1: 100.0% 3.0100.0%


KPA: Customer Services (Weight = 50%) Avg Rating = 0.0ph-09-0225: Ensure sufficient income to cover costs

1: % of expenditure covered by connection income[Type=Avg All]

1: 100.0% 3.0100.0%




Financial Services - Asset and Fleet ManagementBeneke, Arina - Head: Asset and Fleet Management (Financial Services)

To ensure that council's assets are managed in a legally compliant mannerDepartmental Objective:KPA: Asset, Insurance and Vehicle Management (Weight = 100%) Avg Rating = 0.0

ph-09-0259: Continuously report on and monitor insurance claims and general control accounts

2: Number of monthly reports compiled according to policy[Type=Qtr 4 Only]


0.00.0%3 cumulative

Monthly Result NotesJ: 1 Ingedien UBK Verslag

A: 1 Ingedien UBK Verslag

S: 1 Ingedien UBK Verslag

ph-13-0002: Properly manage vehicle expenditure

2: Number of monthly meetings held with each director[Type=Qtr 4 Only]

1: 0.0%10 for the year with each director

0.00.0%3 cumulative

Monthly Result NotesJ: 1 23/24 Aug

A: 1 19/20 Sep

S: 1 18/19/20 Oktober

3: First draft vehicle budget completed and submitted to CFO[Type=Qtr 2 Only]


0.00.0%N/a

Monthly Result NotesJ: N/aA: N/a Begin met voorbereiding van Begroting

S: N/a 60% voltooi (vooraf inligting)



Financial Services - ExpenditureDreyden, Morne - Accountant: Expenditure (Financial Services)

To ensure that all expenditure are managed in an accountable mannerDepartmental Objective:KPA: Expenditure (Weight = 100%) Avg Rating = 0.0

ph-09-0254: Properly manage expenditure



0.00.0%3 cumulative

Monthly Result NotesJ: 1 22 - 25 Aug

A: 1 19 - 20 Sep

S: 1 18 - 19 Oct

5: Number of monthly bank reconciliations and related accounts finalised within 10 working days after end of month[Type=Avg All]

1: 100.0%3

3.0100.0%3

Monthly Result NotesJ: 1 11/08/2016

A: 1 08/09/2016

S: 1 13/10/2016

ph-09-0255: Properly manage VAT

3: Number of months with zero difference between VAT declared and VAT paid to / received from SARS[Type=Avg All]

1: 100.0%3

3.0100.0%3



Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0255: Properly manage VAT

4: Number of months that VAT was declared before / on the the end of the following month[Type=Avg All]

1: 100.0%3

3.0100.0%3


A: 1 29/08/2016

S: 1 26/09/2016

ph-09-0256: Properly manage salary related transactions

5: Draft salary budget completed and submitted to CFO[Type=Qtr 2 Only]


0.00.0%N/a


6: Number of months that calculation and payment of PAYE, UIF and SDL was done[Type=Avg All]

1: 100.0%3

3.0100.0%3


A: 1 30/08/2016

S: 1 29/09/2016

ph-09-0257: Pay creditors in a timely fashion

1: % creditors paid within 30 days from statement date[Type=Avg All]

1: 95.0% 3.198.8%pm average

Monthly Result NotesJ: 98.42% 10 out of 631 transactions were not paid within 30 days. 8 Invoices were received late after invoice

date. 2 invoices had a querry on the service.A: 99.1% 5 out of 553 transactions were not paid within 30 days. 3 Invoices were received late after invoice date.

2 invoices had a querry on the service.S: 98.87% 8 out of 706 transactions were not paid within 30 days. 4 Invoices were received late after invoice date.

4 invoices had a querry on the service.


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-16-0002: Identify Unauthorised, Irregular, Fruitless and Wasteful expenditure

1: Was Unauthorised, Irregular, Fruitless and Wasteful Expenditure identified and reported to the Accounting Officer, Mayor, the MEC for local government and the Auditor-General?[Type=Avg All]

1: 100.0%Yes or N/a

3.0100.0%Yes

Monthly Result NotesJ: Yes The incident detected in July relates to the 2015/16 financial year and was accordingly reported in the

2015/16 financial statementsA: N/AS: Yes One possible Fruitless and Wasteful expenditure was identified. It is still under investigation.



Financial Services - Financial Statements and ControlGerber, Christo - Senior Manager: Financial Statements and Control (Financial Services)

To ensure that all legally required reporting are adhered toDepartmental Objective:KPA: Reporting and Policy (Weight = 100%) Avg Rating = 0.0

ph-09-0263: Submit financial statements in line with legislation

2: Annual financial statements submitted[Type=Qtr 1 Only]

1: 100.0%Yes (before 31 August)

3.0100.0%Yes

Monthly Result NotesJ: N/aA: Yes 31 Aug 2016

S: N/a



Financial Services - Budget Office and CostingPapier, Hilmary - Manager: Budget Office and Costing (Financial Services)

To ensure that the municipality's budget is implemented and reported onDepartmental Objective:KPA: Budgeting (Weight = 100%) Avg Rating = 0.0

ph-09-0228: Provide accurate management information

1: R value retained by government due to underspending of government grants[Type=Avg All]

1: 100.0%R0 maximum

3.0100.0%R0

Monthly Result NotesJ: R0A: R0S: R0



Financial Services - Legal and Credit ControlPienaar, Gaynor - Manager: Legal and Credit Control (Financial Services)

To ensure effective credit control that will optimise incomeDepartmental Objective:KPA: Credit Control (Weight = 100%) Avg Rating = 0.0

ph-09-0234: Appropriately manage debt

3: Quarterly write-off transactions completed[Type=Avg All]

1: 100.0%1

0.00.0%N/a

REASONS: The target will be changed in the adjustments budget process due to the fact that it is not practical to do write-offs quarterly

Monthly Result NotesJ: N/a No write-off of debt during July 2016.

A: N/a No write-off of debt during August 2016.

S: N/a No write-off of debt during September 2016.

ph-09-0235: Optimise credit control through continuous trend analysis

1: Cash received as % of the amount levied in the previous month[Type=Avg All]

1: 90.0% 3.295.7%pm average

Monthly Result NotesJ: 99.64% Receipts during July 2016 = R36,278,731-97. Debits during June 2016 = R36,410,335-88.

A: 84.21% Receipts during August 2016 = R38,019,911-52. Debits during July 2016 = R45,148,913-08. An amount of R7,523,618-48 was added to the outstanding debtors due to rates that was changed from monthly to yearly (on request) and of which the future was cancelled.

S: 103.12% Receipts during September 2016 = R45,982,000-74. Debits during August 2016 = R44,589,680-19.



Financial Services - Supply Chain ManagementSwart, Pieter - Manager: Supply Chain Management (Financial Services)

To ensure that procurement processes are transparent and benefit local communitiesDepartmental Objective:KPA: Supply Chain Management (Weight = 100%) Avg Rating = 0.0

ph-09-0276: Properly manage expenditure

2: No order was placed, but paid, that would lead to unauthorised spending during the month?[Type=Avg All]

1: 100.0%3 x Yes

3.0100.0%3 x Yes

Monthly Result NotesJ: YesA: YesS: Yes

ph-09-0277: Properly manage municipal stores and stationary

5: Quarterly stock spot checks done?[Type=Avg All]

1: 100.0%1

3.0100.0%1

Monthly Result NotesJ: N/AA: 1 18 August 2016

S: N/A

ph-09-0278: Ensure that all service providers comply with tax clearance certification

2: Monthly verification that tax clearance certificates are included with all formal and informal tenders?[Type=Avg All]

1: 100.0%3

3.0100.0%3




Financial Services - IncomeVan der Merwe, Elsabé - Income (Financial Services)

To ensure sufficient and sustainable income for the organisationDepartmental Objective:KPA: Income (Weight = 100%) Avg Rating = 0.0

ph-09-0240: Ensure that all monies are banked

2: Number of months that the banking of all monies was done daily for the month (less than R100 excluded)[Type=Avg All]

1: 100.0%3

3.0100.0%3

Monthly Result NotesJ: 1A: 1 31.08.2016 Banking of Ahmed - Moorreesburg, shortage of R258 rectified on 01.09.2016.

S: 1

ph-09-0242: Do proper financial planning

2: Draft income budget submitted to CFO by end of November?[Type=Qtr 2 Only]


0.00.0%N/a


ph-09-0246: Ensure the proper inter-departmental management of income



0.00.0%3 cumulative

Monthly Result NotesJ: 1 Done during 22-25 Aug 2016

A: 1 Done during 19-20 Sept 2016

S: 1 Done during 18-20 Oct 2016

ph-09-0251: Provide accurate service information

2: Number of monthly updates of electricity and water statistics and distribution losses done[Type=Avg All]

1: 100.0%3

3.0100.0%3

Monthly Result NotesJ: 1 Water 19.07 % : Electricity 5.69 %

A: 1 Water 18.54 % : Electricity 5.82 %

S: 1 Water 17.54% : Electricity 5.78 %


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0265: Ensure the proper management of income

3: Number of months that the daily reports were in balance at the end of the month[Type=Avg All]

1: 100.0%3

2.066.7%2

REASONS: Daily reporting regarding the Trial Balance igl009 and Control Balance Report igl998 out of balance on 08.08.2016 with R 25 507.20INTERVENTIONS: The control accounts will be verified for correctiness prior to the month end procedures

Monthly Result NotesJ: 0 Month End completed on 10.08.2016 - Daily reporting regarding the Trial Balance igl009 and Control

Balance Report igl998 out of balance on 08.08.2016 with R 25 507.20A: 1 Month End completed on 07.09.2016 - All reports balanced

S: 1 Month End completed on 06.10.2016 - All reports balanced

4: Number of months that the weekly reconciliations of cash were received[Type=Avg All]

1: 100.0%3

3.0100.0%3




Office of the Municipal Manager - Internal AuditLe Roux, Pierre - Senior Manager: Internal Audit (Office of the Municipal Manager)

To audit municipal processes and risksDepartmental Objective:KPA: Internal Audit (Weight = 100%) Avg Rating = 0.0

ph-09-0001: Ensure consistent and accurate performance monitoring

2: Performance measurement tabled at Audit Committee in Qtr 1 and Qtr 3?[Type=Qtr 1 & 3]

1: 100.0%Yes

3.0100.0%Yes

NOTES: Performance measurement tabled at Audit Committee

Monthly Result NotesJ: N/A AC meeting scheduled for 29 August'16

A: Yes AC meeting was held on 29 August'16

S: N/A

ph-09-0002: Ensure that management is aware of all audit related issues

4: Number of monthly reports regarding internal audit activities submitted to the Municipal Manager[Type=Avg All]

1: 100.0%3

3.0100.0%3

NOTES: Monthly report regarding internal audit activities to be submitted to the Municipal Manager

Monthly Result NotesJ: 1 Report issued to MM on 5 Aug'16

A: 1 Report issued to MM on 14 Sept'16

S: 1 Report issued to MM on 10 October'16

ph-09-0003: Ensure that the Audit Committee is informed of all audit (AG and internal) as well as evaluation reports regarding compliance, controls and risk management

4: Number of quarterly report submitted to Audit Committee regarding risks affecting the Municipality to ensure opinion on combined assurance to Council[Type=Avg All]

1: 100.0%1

3.0100.0%1

NOTES: Quarterly report to be submitted to Audit Committee regarding risks affecting the Municipality

Monthly Result NotesJ: N/AA: 1 Report issued on 16 Aug'16 and discussed atthe AC meeting of 29 Aug'16

S: N/A


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0004: Ensure that the Audit Committee function as per legislation

6: At least four Audit Committee meetings held per annum (one each quarter)[Type=Avg All]

1: 100.0%1

3.0100.0%1

NOTES: At least four Audit Committee meetings to be held per annum (one each quarter)

Monthly Result NotesJ: N/A Meeting sheduled for 29 August'16

A: 1 Meeting held on 29 Aug'16

S: N/A

ph-09-0005: Continuously update the risk profile of the Municipality

2: Compilation of Risk Based Audit Plan (RBAP) completed by end of July and approved by the Audit Committee in Quarter 1?[Type=Qtr 1 Only]

1: 100.0%Yes

3.0100.0%Yes

NOTES: Compilation of a Risk Based Audit Plan (RBAP) is completed by the end of July and approved by the Audit Committee.

Monthly Result NotesJ: N/A RBAP submitted to the AC for approval

A: Yes RBAP approved by Management and the AC on 29 Aug'16

S: N/A

ph-09-0006: Reduce risks through the execution of the appropriate RBAP and recommendation of adequate controls

1: % execution of the RBAP[Type=Avg All]

1: 20.0%cumulative

3.322.0%cumulative

NOTES: Execution of the RBAP according to set target

Monthly Result NotesJ: 9%A: 17% Execution within planned hours

S: 22%


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0006: Reduce risks through the execution of the appropriate RBAP and recommendation of adequate controls

2: % of outstanding internal audit findings addressed according to scheduled deadlines[Type=Avg All]

1: 100.0% 1.343.0%by the end of Qtr 1

REASONS: Implementation of findings takes longer than expectedINTERVENTIONS: Outstanding internal audit findings to be addressed by 30 November 2016.NOTES: 1. Defects at hockey filed to be rectified and retention fees paid.2. The Water Losses 9 findings to be addressed.3. Asset Management policy to be finalised.4. Accident report template to be adjusted.5. Ongerymdhede met aankope - Voldoende skeiding van pligte, proses in Collab finaliseer, spesifikasie meer volledig opstel.6. Risk Management policy, stratigic plan and loss-control to be implemented

Monthly Result NotesJ: 99% 1of 88 findings outstanding - Safeguarding of cables



ph-09-0007: Ensure proper identification of risks in the Municipality

2: Number of quarterly reviews and updates of risk assessment of all directorates done[Type=Qtr 4 Only]

1: 0.0%24 (4 per director) for the year

0.00.0%6 cumulative

NOTES: Review and update of risk assessment of all directorates are done by Internal Audit in conjuntion with Directors.

Monthly Result NotesJ: 6 Risk regsiters updated by Nexia

A: N/AS: N/A

ph-09-0008: MFMA Section 131(1): Ensure effective liaison with the Auditor-General and coordination of the implementation of the AG’s findings

1: % of Auditor General requests for documents and information effectively obtained and submitted (Audit File) within 2 working days[Type=Qtr 1 & 2]

1: 100.0% 3.0100.0% NOTES: Auditor General requests for documents and information to be submitted (Audit File) within 2 working days

Monthly Result NotesJ: 100% Information required by the AG are placed on the AG File

A: 100% All information requested have been provided to the AG

S: 100%


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0008: MFMA Section 131(1): Ensure effective liaison with the Auditor-General and coordination of the implementation of the AG’s findings

3: % of outstanding findings addressed according to schedule deadlines[Type=Avg All]

1: 100.0% 3.0100.0% NOTES: AG Outstanding findings need to be addressed according to schedule deadlines

Monthly Result NotesJ: N/A All previous year's AG findings have been adressed

A: N/A No findings have since been issued for 2015/6 financial year

S: 100% COMAF 2 has been addressed

7: Comments / action plan obtained from responsible manager within 5 days from date of issue for all COMAFS submitted by the AG[Type=Qtr 1 & 2]

1: 100.0%Yes

3.0100.0%Yes

NOTES: Comments / action plan to be obtained from responsible manager within 5 days from date of issue for all COMAFS submitted by the AG

Monthly Result NotesJ: N/A No AG findings have been raised yet

A: N/A No finding have been issued

S: Yes COMAF 2 response received timely

8: Number of quality key control report compiled on behalf of the AG and approved[Type=Avg All]

1: 100.0%1

3.0100.0%1

NOTES: Quatterly key control report to be compiled on behalf of the AG and approved

Monthly Result NotesJ: 1 Report issued on 4 July'16

A: N/AS: N/A



Protection Services - Fire and Emergency ServicesSmith, Jacques - Fire and Emergency Services (Protection Services)

To provide an effective and pro-active fire-fighting and disaster management serviceDepartmental Objective:KPA: Fire and Emergency Services (Weight = 100%) Avg Rating = 0.0

ph-09-0285: Provide a quality fire fighting service

2: Number of vehicles non-operational for more than 5 days during the month[Type=Avg All]

1: 100.0%0 maximum

3.050.0%3


4: Number of complaints not sufficiently addressed within 5 days regarding fire fighting services[Type=Avg All]

1: 100.0%0 maximum

3.0100.0%0


5: Number of monthly inspection of vehicles and equipment done[Type=Avg All]

1: 100.0%3

3.0100.0%3


ph-09-0286: Reduce fire risks through continuous public awareness

1: Number of educational / awareness campaigns[Type=Qtr 4 Only]


0.00.0%1

Monthly Result NotesJ: 0A: 0S: 1 ACVV Malmesbury: Fire Awareness



Protection Services - Traffic and Law Enforcement ServiceSteyn, Roman - Manager: Traffic and Law Enforcement Service (Protection Services)

To promote a safe environment by the provision of a traffic and law enforcement serviceDepartmental Objective:KPA: Operational Services (Weight = 50%) Avg Rating = 0.0ph-09-0292: Provide an effective traffic and law enforcement service

1: Number of K78 roadblocks held[Type=Avg All]

1: 100.0%at least 6 pq


Monthly Result NotesJ: 2 14 July 2016 Abbotsdale,22 July 2016 Piet Retief Str.

A: 6 11 August 2016 Klipheuwel road,12 August 2016 Evita Bezuidenhout blvd Darling,24August 2016 Main Road Darling,25 August Main Road Darling,25 Evita Bezuidenhout blvd Darling

S: 7 01 September Darling Yzerfontein Road,02 September 2016 Bokomo road Malmesbury,4 September 2016 C/O Main road Evita Bezuidenhout Blvd Darling,13 September 2016 Weighbridge Moorreesburg,14 September 2016 Darling Main Road ,23 September 2016 Darling /Wilger street Malmesbury,23 September Darling road Railway crossing Malmesbury.

3: Number of scheduled foot patrols worked per quarter[Type=Avg All]

1: 100.0%at least 70 pq



4: Number of vehicle check points held[Type=Avg All]

1: 100.0%at least 55 pq


Monthly Result NotesJ: 9 Swartland area

A: 23 Swartland area

S: 29 Swartland area

5: Number of by-law operations held[Type=Avg All]

1: 100.0%at least 5 pq


Monthly Result NotesJ: 4 Riebeeck-kasteel & Malmesbury 2016/07/26 & 2016/07/30

A: 4 Darling East 2016/08/11,Moorreesburg CBD Rosenhof 2016/08/26,Malmesbury 2016/08/27,Darling CBD 2016/08/27

S: 3 Darling East 06/09/2016,Riebeeck Wes 30/09/2016,Moorreesburg 30/09/2016.


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0293: Effectively manage speeding fines

1: % of first notifications issued by service providers within 30 days[Type=Avg All]

1: 100.0% 3.0100.0%


2: Number of mobile speed camera operational hours[Type=Avg All]

1: 100.0%480 hrs pq minimum

4.5151.3%726 hrs for the quarter

Monthly Result NotesJ: 128 HoursA: 241 HoursS: 357 Hours

ph-09-0294: Ensure that legal registers are compliant

2: Monthly maintenance of court and AG registers by service provider done?[Type=Avg All]

1: 100.0%3

3.0100.0%3


ph-09-0295: Report to council regularly

2: Monthly report submitted?[Type=Avg All]

1: 100.0%3

3.0100.0%3


ph-09-0297: Undertake pro-active programmes and projects

1: Number of traffic safety awareness programmes[Type=Qtr 4 Only]

1: 0.0%10 minimum for the year

0.00.0%5 cumulative

Monthly Result NotesJ: 1 Riverlands Primary school 2016/07/05

A: 2 Klipheuwel Road on 2016/08/11 at K78 roadblock.Darling Main Road 2016/08/17 at k78 roadblock.

S: 2 St.Michaels Primary school Abbotsdale 2016/09/14,St Thomas primary school 2016/09/16.


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notesph-09-0297: Undertake pro-active programmes and projects

2: Number of by-law awareness campaigns held[Type=Qtr 4 Only]

1: 0.0%10 minimum for the year

0.00.0%4 cumulative

Monthly Result NotesJ: 2 VGK Church Darling--Die Nessie 2016/07/13.Riebeeck Kasteel en Riebeeck Wes Mandela day

A: 2 Moorreesburg--Womens month 2016/08/05.Koringberg 2016/08/05 Womens month awareness.

S: 0

To provide a trustworthy and effective traffic and licensing serviceDepartmental Objective:KPA: Operational Services (Weight = 50%) Avg Rating = 0.0ph-12-0002: Increase in law compliance

1: Number of interactions with public prosecutors in respect of withdrawal of traffic fines and court sentences held per annum[Type=Qtr 4 Only]

1: 0.0%At least 4 for the year

0.00.0%3 cumulative

Monthly Result NotesJ: 1 Moorreesburg Court 26 July 2016.

A: 1 Moorreesburg Court 6 August 2016

S: 1 Moorreesburg Court 13 September 2016

KPA: Vehicle Registration and Licensing (Weight = 50%) Avg Rating = 0.0ph-09-0301: Manage funds properly

2: Number of daily reconciliations not done[Type=Avg All]

1: 100.0%0 maximum

3.0100.0%0



2016/7 - [SDBIP] PROJECT SCHEDULES



20 October 2016

Planned Activity

Actual MilestonePlanned Milestone

Actual Milestone on Planned Milestone

Actual Activity

Office of the Municipal Manager

Office of the Municipal Manager General

pj-09-0021aa - Equipment Council Municipal areaProject: Location:

Vote Nos: 108081904880 CRRFFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Equipment - purchasing

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %700700 700 700 700 700 700 800CapitalProjected Cash Flow 5 000

pj-09-0021ab - Equipment Municipal Manager Municipal areaProject: Location:



Aug 16: A new laptop for the CFO will be purchased from this vote. The possibility to purchase a drone for the Municipality is also being investigated.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

7 0007 000 7 000 7 000 7 000 7 000 7 000 8 000CapitalProjected Cash Flow 50 000CapitalExpenditure to date 26 947 53.9%23053 23 053

20 October 2016 Page 1 of 232016/7 - [SDBIP] PROJECT SCHEDULES

Civil Engineering Services

Civil Engineering Services General

pj-09-0021ac - Equipment Civil Services Municipal areaProject: Location:



Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %6 0006 000 6 000 6 000 6 000 6 000 6 000 4 000CapitalProjected Cash Flow 40 000

CapitalExpenditure to date 27 240 68.1%12760 12 760

pj-13-0096 - Ward Committees Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning On schedule1 2 Contrsuction

Jul 2016: Wyksraadlede betrek by samestelling van projekteAug 2016:Projek keuses gefinaliseer. Kosteberamings word gemaak vir maak van finale toekennings aan onderskeie wyke.Sept 2016: Ward projects finally approved.Some of the requisitions placed already.Project is planned to be completed by end of March 2017.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000100 000 100 000 100 000 100 000 100 000 100 000 100 000 100 000CapitalProjected Cash Flow 800 000

CapitalExpenditure to date 723 547 90.4%76452.96 76 453

pj-16-0026 - Riverlands: Services private plots RiverlandsProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction on program

Aug 2016 : Besig met ontwerp.Projek word departementeel gedoen.Sept 2016 : Busy with designing and compiling of construction plans for work to be undertaken departementally.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %500 000500 000CapitalProjected Cash Flow 500 000


Buildings and Structures

pj-16-0006 - Equipment Buildings & Maintenance Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Equipment - purchasing Ahead of schedule

Sept 2016 : R16292,00 of funds( 81%) used during Sept 2016.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

3 0003 000 3 000 3 000 3 000 3 000 3 000 2 000CapitalProjected Cash Flow 20 00016 29216 292CapitalExpenditure to date 1 104 5.5%2604 18 896

Cemeteries

pj-15-0034 - Cemetery New: Riebeek Wes Riebeek-WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning on program1 2 Procurement process1 3 Construction

Julie 2016 : Besig met beplanningAug 2016 : Besig met finale beplanning en kosteberamings om terreinwerke te doen. Uitbreiding van volgende fase (grondwerke en verwydering van staalstrukture)Sept 2016: To establish the next phase of cemetry, quotations are obtained for cut down of eucalyptus and removal of stumps.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %50 000 20 000 50 000 30 000CapitalProjected Cash Flow 150 000

pj-16-0007 - Cemeteries Moorreesburg: Charles Malherbe New Cemetery Fencing MoorreesburgProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning Behind schedule1 2 Procurement process1 3 Construction

Julie 2016: Wag vir omgewingsgoedkeuring (Dept Gesondheid)Aug 2016: Wag steeds vir omgewingsgoedkeuring. DO dryf proses.Sept 2016 : Since February 5 , 2016 no feedback received from Directorate : Environmental Health. The process/progress is monitored monthly at Management meetings.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000 100 000 100 000 50 000CapitalProjected Cash Flow 350 000



Parks and Amenities

pj-11-0058 - Equipment Parks Municipal areaProject: Location:



Sept 2016 : R5246.00 of funds (11%) spent during September 2016.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

7 0007 000 7 000 7 000 7 000 7 000 7 000 7 000CapitalProjected Cash Flow 49 0005 2475 247CapitalExpenditure to date 38 506 78.6%5246.92 10 494

pj-16-0008 - Parks: New Fencing for Park - Riebeek West Riebeek-WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design and Tender Do on schedule1 2 Procurement process1 3 Construction

Julie 2016: Konsepontwerp voltooi vir park en parkeerareaAug 2016: Die aanbring van omheining is onderhewig aan die totale beplanning van die parkeerarea en park.Konsepplanne 11 Augustus 2016 met MB bespreek vir opvolg gesprek met Pick'nPay.Sept 2016: Tender closed on September ,23 2016 . Busy with evaluation.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %50 000 50 000 50 000 50 000 50 000CapitalProjected Cash Flow 250 000

pj-16-0009 - Pigeon Club: Moorreesburg MoorreesburgProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design and Tender Do on schedule1 2 Procurement process1 3 Construction

Julie 2016: Besig met finale detail ontwerp.Aug 2016: Ontwerp voltooi. Tender in pers geadverteer.Sept 2016: Tender closed on August 19,2016. Busy with evaluation.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000 100 000 150 000 150 000 100 000 50 000CapitalProjected Cash Flow 650 000

998998CapitalExpenditure to date 591 865 91.1%57137.11 58 135


pj-16-0010 - Vehicles Parks: CK31724 Case Tractor Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process on schedule1 2 Delivery

Julie 2016: Besig met nuwe spesifikasies vir toerustingAug 2016: Nuwe spesifikasies en dokumentasie voltooi.Tender in pers geadverteer.Sept 2016: Tenders closed, busy with evaluation.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %400 000CapitalProjected Cash Flow 400 000

pj-16-0046 - Swimming Pool Moorreesburg: Upgrading MoorreesburgProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction on schedule

Aug 2016:Spesifikasies en hoeveelheidslys voltooi.Tender in pers geadverteer. Projekfinansiering is foutiewelik in die bedryfsbegroting voorsien en sal in Januarie 2017 na die Kapitaalbegroting oorgeskuif word.Sept 2016 : Tender awarded September 22, 2016.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %CapitalProjected Cash Flow

72 86472 864CapitalExpenditure to date -72 864 ??%0 72 864

Roads

pj-09-0004 - Roads: Resealing/upgrading of roads and sidewalks (Swartland) Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning Ahead of program1 2 Procurement process1 3 Construction

Julie 2016: Tender reeds in pers geadverteerAug 2016: Tenders gesluit. Sal September 2016 toegeken word.Sept 2016 : Rates tender was approved on 30 September 2016. A full list of streets that will be repaired and resealed during this financial year will be submittted during November 2016 to Council.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %1 000 000 1 000 000 2 500 000 2 500 000 2 000 000 1 000 000CapitalProjected Cash Flow 10 000 000

6 5682 260 2 808 1 500CapitalExpenditure to date 9 993 432 99.9%0 6 568


pj-11-0032 - Roads: Building of streets (Swartland) Municipal areaProject: Location:

Vote Nos: 702008404450 MIGFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction On Schedule

Julie 2016: Tender 31/15/16 reeds in pers aangevra.Aug 2016: Tender toegeken.Terrein oorhandiging geskeduleer vir Sept. 2016.Sept 2016 : Contractor on site . Project completed 10%

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %3 750 000500 000 750 000 1 250 000 1 250 000 1 500 000 250 000 500 000CapitalProjected Cash Flow 6 000 000

462 5033 938 1 130 490 456 945CapitalExpenditure to date 5 537 497 92.3%0 462 503

pj-11-0060 - Equipment Streets and Storm Water: Global amount Municipal areaProject: Location:



Sept 2016 : R8714.00 of funds (18%) spent during September 2016.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

7 0007 000 7 000 7 000 7 000 7 000 7 000 7 000CapitalProjected Cash Flow 49 0008 7158 715CapitalExpenditure to date 7 874 16.1%32411 41 126

pj-16-0014 - Roads: Bokomo Rd / Spoorweg Street Intersection: Traffic Light MalmesburyProject: Location:

Vote Nos: 708081904480 [CRR]; 708081904470 [Public Donation] CRRFFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design op skedule1 2 Procurement process1 3 Construction

Julie 2016:Besig met detail ontwerp en wag vir goedkeuring van Prov Padingenieur.Aug 2016: Ontwerp ingehandig by Prov.Padingenieur. Wag steeds vir goedkeuring. Reeds die geld van "buite" gekry. Vergadering word op 27 September 2017 met Len Fourie gehou.Sept 2016: Meeting was held with Department of Transport on September 27, 2016. Formal approval is still outstanding.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %233 200 233 200 233 200 233 200 233 200CapitalProjected Cash Flow 1 166 000

34 05934 059CapitalExpenditure to date 1 131 942 97.1%0 34 059


pj-16-0016 - Vehicles Roads: CK31717 Nissan Cabster - UD35 Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process Ahead of program1 2 Delivery

Julie 2016: Tenders in pers aangevra.Aug 2016: Tender toegeken op 23/8/2016.Sept 2016: Wait for delivery of equipment.

S/Notes:


CapitalExpenditure to date -133 350 -38.1%483350 483 350

Sewerage

pj-09-0003 - Sewerage: Telemetry - new installations Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning1 2 Installation


pj-10-0114 - Equipment Sewerage Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Equipment - purchasing ahead of schedule

Sept 2016: Spent R10026 (66%) during September 2016.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

2 0002 000 2 000 2 000 2 000 2 000 2 000 2 700CapitalProjected Cash Flow 14 70013 80810 026 3 782CapitalExpenditure to date 892 6.1%0 13 808

pj-11-0095 - Sewerage: Chatsworth sewerage works ChatsworthProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning on schedule1 2 Construction

Julie 2016: Besig met detail ontwerp.Aug 2016: Ontwerp en spesifikasies voltooi. Besig met kosteberaming.Sept 2016: Design, specifications and environmental approval are finalized.Busy doing cost estimates for projects.

S/Notes:



pj-13-0008 - Sewerage: WWTW Moorreesburg MoorreesburgProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning on schedule1 2 Detail Design1 3 Procurement process1 4 Construction

Julie 2016: Besig met detail ontwerp.Aug 2016: Herprioritisering van fondse, word bespreek gegewe die swak toestand van die slykpers in Darling.Sept 2016: Currently compiling revised cost estimates for both Moorreesburg and Darling WWTW's. The main purpose for this is to reschedule the funds for those two WWTW's within the next 5 years to a accommodate the outdated beltpress in Darling.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %1 500 000 1 500 000CapitalProjected Cash Flow 3 000 000

pj-16-0001 - Sewerage: Bulk sewer De Hoop Housing Project (MIG) WesbankProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design on schedule1 2 MIG Registration1 3 Tender process

Julie 2016: Besig met detail ontwerp.Aug 2016: Ontwerp voltooi en MIG aansoek voorberei vir inhandiging.Sept 2016: MIG-application signed by MM and submitted for formal registration.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000100 000 150 000CapitalProjected Cash Flow 250 000

pj-16-0002 - Sewerage: Purified Sewerage Water: Malmesbury Cricket MalmesburyProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design on schedule1 2 Procurement Process1 3 Construction

Julie 2016: Besig met detail ontwerp.Aug 2016: Ontwerp voltooi , besig om dienste bloot te lê.Sept 2016: Tender awarded September 22, 2016.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %50 000 50 000 50 000 100 000 100 000 50 000CapitalProjected Cash Flow 400 000


pj-16-0003 - Vehicles Sewerage: CK14612 Nissan UD290 Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process behind schedule1 2 Delivery

Julie 2016: Tenders reeds aangevra , sal Augustus 2016 toegeken word.Aug 2016: Tender T26/15/16 op 23 Augustus 2016 toegeken.Sept 2016: Tender withdrawn. New tender with revised specifications closes October 14, 2016.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %2 645 000CapitalProjected Cash Flow 2 645 000

Sports Fields

pj-14-0037 - Sport: Projects: (MIG) Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design and Tender Do on schedule1 2 Procurment Process1 3 Construction

Julie 2016: Detail ontwerp afgehandel. Tenders word aangevra.Aug 2016: Tenders gesluit.Aanstelling word in September 2016 gefinaliseer.Sept 2016: Tender awarded on September 26,2016. Scheduled contstruction time : 6 months.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %502 800 500 000 1 500 000 1 500 000 2 000 000 2 000 000 1 500 000CapitalProjected Cash Flow 9 502 800

878 183456 341 998 420 844CapitalExpenditure to date 8 624 617 90.8%0 878 183

pj-16-0017 - Sport: New Clubhouse/Community Hall - Riebeek Wes Sportgrounds Riebeek-WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detai Design and Tender Do on schedule1 2 Procurement process1 3 Construction

Julie 2016: Besig met finale planne.Aug 2016: Planne , spesifikasies en hoeveelheidslyste afgehandel.Projek in pers geadverteer. Konsultasie was reeds in die vorige fin jaar met die sportkodes gehou.Sept 2016: Tender closed on August 12, 2016. Busy with evaluation and tender report.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000 200 000 200 000 500 000 300 000 200 000CapitalProjected Cash Flow 1 500 000

139 446998 138 448CapitalExpenditure to date 1 360 554 90.7%0 139 446


Storm Water

pj-09-0009 - Storm water: Upgrading of old networks (Swartland) Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %250 000 250 000 250 000 250 000CapitalProjected Cash Flow 1 000 000

pj-13-0035 - Storm water: Replace part of channel under Voortrekker Street MalmesburyProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Investigation


Water

pj-11-0062 - Equipment Water Municipal areaProject: Location:



Aug 2016: Neem 'n aanvang met aankope van klein kapitale items.Sept 2016: R11 150 of funds (30%) already spent during Aug, Sept 2016

S/Notes:


11 15011 150CapitalExpenditure to date 14 750 39.3%11600 22 750

pj-12-0013 - Water: Upgrading/Replacement water reticulation network Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction Ahead of schedule

Julie 2016: Projek reeds begin . 10% voltooi.Aug 2016: Projek 30% voltooi.Sept 2016: Project 50% complete.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %2 000 000500 000 500 000 500 000 500 000 500 000 500 000 1 000 000 577 200CapitalProjected Cash Flow 4 577 2001 328 252698 051 2 740 627 462CapitalExpenditure to date 3 218 659 70.3%30288.9 1 358 541


pj-12-0022 - Water: Secondary Chlorination Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail design and Tender Do On Schedule1 2 Procurement process1 3 Construction

Julie 2016: Besig met beplanning.Aug 2016: Tenders in pers aangevra.Sept 2016: Tender awarded September 26,2016. Appeal period is pending.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %150 000 150 000CapitalProjected Cash Flow 300 000

pj-13-0039 - Vehicles Water: Replace CK21807 (Bakkie) Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process behind schedule1 2 Delivery

Julie 2016:Tenders reeds aangevra.Aug 2016: Tender toegeken op 23/8/2016.Sept 2016: Successful dealer withdraw tender and preferential procurement process must be conducted from scratch.

S/Notes:



pj-15-0004 - Water: Malmesbury & Wesbank BPT and PRV - to increase supply to Darling (WCW.S11) Various locationsProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design and Tender Do Ahead of schedule1 2 Procurement process1 3 Construction

Julie 2016: Besig met detail ontwerp en spesifikasies.Aug 2016: Projek uit op tender.Sept 2016: Tender awarded September 2016. Appeal period is pending.

S/Notes:


680680CapitalExpenditure to date 1 275 320 99.9%0 680


pj-16-0019 - Water: Upgrade to water network: Sunnyside SunnysideProject: Location:

Vote Nos: 762018904600 ACIPFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Detail Design and Tender Do DWAF withdraw ACIP-Funds1 2 Procurement process1 3 Construction

Julie 2016: Skrywe ontvang op 22 Julie 2016 van dept Waterwese dat fondse nie meer beskikbaar is nie. Uitgawe vir ontwerpwerk word deur Waterwese betaal.Aug 2016: DWAF gee oorweging daaraan om fondse weer gedurende Maart 2017 beskikbaar te stel.Sept 2016: Additional ACIP-application submitted to DWAF for 2017/2018.

S/Notes:


pj-16-0020 - Vehicles Water: CK34796 J/Deere Digger- Slootgrawer Municipal areaProject: Location:



Julie 2016:Tenders reeds aangevra.Aug 2016: Tender T29/15/16 gedurende Augustus 2016 toegeken.Sept 2016: Tender amended. Closed on September 16, 2016.

S/Notes:


Cleansing Services

pj-09-0027 - Refuse bins, traps, skips Municipal areaProject: Location:



Julie 2016: Besig met spesifikasies vir skips.Aug 2016: Spesifikasies gereed om kosteberaming te doen vir bou van fuike.Sept 2016:Requisition for construction of waste traps were delivered to successful service provider.

S/Notes:


pj-11-0059 - Equipment Refuse Removal Municipal areaProject: Location:






pj-16-0021 - Vehicles Refuse: CK34487 Volvo L40B Wheel Loader Municipal areaProject: Location:



Julie 2016: Tenders reeds aangevra.Aug 2016: Tender T34/15/16 op 23/8/2016 toegeken.Sept 2016: Wait for delivery of equipment.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %1 500 000CapitalProjected Cash Flow 1 500 000

CapitalExpenditure to date -409 694 -27.3%1909694 1 909 694


Corporate Services

Corporate Services General

pj-09-0021ad - Equipment Corporate Municipal areaProject: Location:

Vote Nos: 348081904930Notes: 2010/11 fin year: Subdivided - see projects 10-0141, 10-0142 and 10-0143

CRRFFin Source:


Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %2 0002 000 2 000 2 000 2 000 2 000 2 000 3 000CapitalProjected Cash Flow 15 0001 7371 737CapitalExpenditure to date 11 808 78.7%1454.57 3 192

pj-16-0041 - Welcome in Swartland Signs x 8 Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 See note

Aug 16: Project envisaged not to realise. Funds to be re-allocated in the Adjustments Budget for purchase of land for cemetery in Riebeek Kasteel.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

200 000CapitalProjected Cash Flow 200 000

pj-16-0042 - Land swap: Swartland Municipality / The Anstucy Trust Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Final payment

Aug 16: Amount to be covered from expropriation fee. Money to be re-allocated in Adjustments Budget for purchase of land in Wesbank from Doxa Trust.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %


pj-16-0043 - Purchase of Land: Part of Farm 645 (for RK Cemetry) Riebeek-KasteelProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Final payment

Aug 16: Extended portion of land currently surveyed. Additional funds required . Will be re-allocated in the Adjustments Budget from allocation for project 16-0041..S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %



Properties, Contracts and Legal Administration

pj-09-0024 - Equipment Corporate: Halls and buildings Municipal areaProject: Location:




Public Relations, Library and Tourism Services

pj-15-0017 - Libraries: New Library: Abbotsdale AbbotsdaleProject: Location:

Vote Nos: 343029404910 DCASFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction1 2 Final hand over1 3 Release retention

Sep 16: Project on track. Due for completion 11 November 2016.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

1 200 000300 000 300 000 300 000 300 000 500 000 500 000 400 000 200 000 200 000CapitalProjected Cash Flow 3 000 000343 4491 130 4 070 65 663 272 586CapitalExpenditure to date 2 069 727 69.0%586824.96 930 274

pj-16-0040 - Libraries: People Counters x3 Municipal areaProject: Location:

Vote Nos: 343029404920 DCASFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process1 2 Delivery1 3 Payment

Sep 16: In process of compiling specifications.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %



Development Services

Development Services General

pj-11-0097 - Equipment Development Services Municipal areaProject: Location:




11 3765 717 5 660CapitalExpenditure to date 13 624 54.5%0 11 376

Housing

pj-16-0025 - Housing: Phola Park/Ilinge Lethu - New wall between sportground and new plots Ilinge LethuProject: Location:



Aug 16: Kontrakteur is besig met die projek.Sep 16: Muur is voltooi - net die verhoging van die muur (draad) moet aangebring word.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %420 000420 000CapitalProjected Cash Flow 420 000

Caravan Parks

pj-16-0044 - Equipment: YZF Caravan Park YzerfonteinProject: Location:





Planning

pj-15-0010 - Box city - business centres Malmesbury WesProject: Location:

Vote Nos: 343081904670 DEDATFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning and Procurement1 2 Construction / Implementatio

Aug 16: Wag vir terugvoering van DEDAT oor die haalbaarheid van die projek asook moontlike ontwikkelaars. Die projek gaan moontlik nie realiseer nie in welke geval fondse na die ander RSEP inisiatiewe geskuif gaan word.Sep 16: Navrae is by DEDAT gedoen oor wanneer terugvoering ontvang kan word oor die haalbaarheid van die projek.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %800 000300 000 250 000 250 000 150 000CapitalProjected Cash Flow 950 000

pj-15-0021 b - RSEP - Parks and Amenities: Activity recreation nodes (playgrounds, trees & benches) Malmesbury WesProject: Location:

Vote Nos: 523027304400 DEADPFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning and Procurement1 2 Tenders - call for1 3 Construction

Aug 16: Kontrakteur op terrein en besig met projekSep 16. Kontrakteur besig met grondwerke.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %2 000 000100 000 500 000 700 000 700 000 700 000 300 000 200 000 300 000 300 000 300 000 250 000CapitalProjected Cash Flow 4 350 000

6 6083 608 3 000CapitalExpenditure to date 4 062 234 93.4%281157.58 287 766

pj-15-0022 - RSEP - Parks and Amenities: Splash pool / Fountain Malmesbury WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Planning / Design

Aug 16: Het reeds verskeie vergaderings met raadgewende ingenieur gehad om die omvang van die projek te bepaal. Begroting is net vir beplanning.Sep 16: Raadgewende Ingenieur moet nou aangestel word om voort te gaan.

S/Notes:


pj-15-0024 - RSEP - Parks and Amenities: Landscaping / treeplanting Malmesbury WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction / Implementatio

Aug 16: gesprekvoering het reeds plaasgevind tussen DO en DS.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %



pj-15-0027 - RSEP - Roads: Safe taxi stops and shelters Malmesbury WesProject: Location:



Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %100 000 100 000CapitalProjected Cash Flow 200 000

pj-15-0029 - RSEP - Protection Services: Container for police/neighbourhood watch contact point Malmesbury WesProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Equipment - purchasing1 2 Delivery

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %25 00025 000 25 000 100 000 75 000CapitalProjected Cash Flow 225 000

Valuations

pj-09-0094 - Valuation - Supplementary Municipal areaProject: Location:

Vote Nos: 173252003613 Rates & TaxesFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 First supplementary valuation1 1 Provide valuer with informati1 2 Feedback from valuer on val1 3 Advertise valuation roll1 4 Implement valuation roll2 Second supplementary valua2 1 Provide valuer with informati2 2 Feedback from valuer on val2 3 Advertise valuation roll2 4 Implement valuation roll

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %123 47630 869 30 869 30 869 30 869 30 869 30 869 30 869 30 869 30 869 30 869 30 869 30 881OperatingProjected Cash Flow 370 440

OperatingExpenditure to date 365 416 98.6%5024 5 024


Electrical Engineering Services

Electrical Engineering Services General

pj-11-0096 - Equipment Electricity Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Equipment - purchasing On schedule

Jul 16: Specifications in processSep 16: Requirements being evaluated. Tenders for certain equipment invited.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %60 00010 000 10 000 20 000 20 000 20 000 20 000 20 000 120 000 20 000 20 000 10 000 10 000CapitalProjected Cash Flow 300 00065 6974 366 43 631 17 700CapitalExpenditure to date 87 479 29.2%146824.84 212 521

Electricity Operations, Maintenance and Construction

pj-09-0044 - Electricity networks: New infrastructure Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction On schedule

Jul 16: Equipment ordered, planning on schedule.Sep 16: Equipment partially delivered. Construction on schedule.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %400 000100 000 100 000 100 000 100 000 100 000 100 000 2 000 000 4 000 000 100 000 100 000 100 000 100 000CapitalProjected Cash Flow 7 000 000

2 619 87538 455 66 142 2 322 050 193 229CapitalExpenditure to date 870 723 12.4%3509401.93 6 129 277

pj-14-0047 - Housing Phola Park/ Ilinge Lethu UISP: Electrical Services (CRRF) Ilinge LethuProject: Location:

Vote Nos: 402014704700 INEPFin Source:

Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Construction On schedule

Sep 16: De Hoop Phase 3 Infrastructure construction commenced. Phola Park Phase 2 House connections in process.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

650 00050 000 200 000 200 000 200 000 200 000 200 000 200 000 200 000 200 000 200 000 200 000 50 000CapitalProjected Cash Flow 2 100 000248 91116 050 83 667 134 654 14 540CapitalExpenditure to date 1 719 562 81.9%131527.08 380 438


pj-16-0027 - Vehicles Electricity: CK48994 Trailer - YZF YzerfonteinProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process Ahead of schedule1 2 Delivery

Sep 16: Trailer orderedS/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %

20 000CapitalProjected Cash Flow 20 000CapitalExpenditure to date 4 287 21.4%15713.14 15 713

Information, Communication and Technology

pj-10-0004 - IT: Storage Array Network (SAN) Municipal areaProject: Location:



Sep 2016: Quotation received with various options.S/Notes:Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %


pj-11-0104 - IT: Terminals Municipal areaProject: Location:

Vote Nos: 168081904770Notes: Includes 12-0036, 14-0028, 14-0029 and 14-0030

CRRFFin Source:


Aug 2016: Tenders requestedSep 2016: Order placed

S/Notes:



pj-11-0107 - IT: Wireless and fiber network Municipal areaProject: Location:



Jul 2016: Orders will be placed as requiredAug 2016: Orders will be placed as requiredSep 2016: Orders will be placed as required

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %25 4526 363 6 363 6 363 6 363 6 363 6 363 6 363 6 363 6 363 6 363 6 370CapitalProjected Cash Flow 70 000



pj-14-0028 - IT: Printers Municipal areaProject: Location:

Vote Nos: 168081904790Notes: Included in 11-0104

CRRFFin Source:




pj-14-0029 - IT: Desktops Municipal areaProject: Location:


CRRFFin Source:



S/Notes:



pj-14-0030 - IT: Notebooks Municipal areaProject: Location:


CRRFFin Source:



S/Notes:



pj-16-0031 - IT: Tools of Trade: Hardware & Software Municipal areaProject: Location:



Jul 2016: Orders will be placed as required. Details of requirements to be investigated.Aug 2016: Orders will be placed as required. Details of requirements to be investigated.Sep 2016: Orders will be placed as required. Details of requirements to be investigated.

S/Notes:

Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %36 3609 090 9 090 9 090 9 090 9 090 9 090 9 090 9 092 9 090 9 090 9 098CapitalProjected Cash Flow 100 000


Financial Services

Financial Services General

pj-09-0021af - Equipment Financial Municipal areaProject: Location:






Protection Services

Traffic and Law Enforcement

pj-10-0138 - Equipment Traffic and Law Enforcement Municipal areaProject: Location:



Projected/Actual ETD Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17Bdgt Type YTDOct Bud/Save Commit Total Avail Av %9 0009 000 9 000 9 000 9 000 9 000 9 000 5 000 6 320CapitalProjected Cash Flow 65 320

19 246710 12 238 6 298CapitalExpenditure to date 27 898 42.7%18176 37 422

pj-16-0034 - Vehicles Traffic and Law Enforcement: CK37102 Focus Municipal areaProject: Location:


Grp No Activity Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Jan17 Feb17 Mar17 Apr17 May17 Jun17 Notes (Activity)1 1 Procurement process1 2 Delivery


Fire and Emergency Services

pj-10-0139 - Equipment Fire and Emergency Services Municipal areaProject: Location:




20 October 2016 Page 23 of 232016/7 - [SDBIP] PROJECT SCHEDULES rpt SSchedule per Project Detail

wc015 swartland municipality section 52 quarterly report€¦ · total capital expenditure -...

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