visual communication designing, completing and enhancing reports chapters 12, 16 & 17
Post on 19-Dec-2015
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Visual Communicationdesigning, completing and enhancing reports
Chapters 12, 16 & 17
Understanding Visual Communication
Connection
Explore ideas
Important concepts
Relationships◦Space, size, color, pattern, texture
Selecting Type of VisualsElectronic
presentation◦ Power points or slides
Overhead transparencies
Chalkboard or whiteboard
Flip chartsOther visuals
Easy to edit vs cost of
equipment
Not easy to edit vs simplicity
Good for small meetings vs too complex
Low tech, easy to use
3rd party visual aids
Visual Design Principles Consistency
◦ Make sure the design elements are the same from one page to the next (visual parallelism)
Contrast◦ keep visual aids aligned with verbal ones
Meaning, keep like categories in the same color and scheme
Balance◦ Keep the visual aids and the text in balance; otherwise the
human eye tends to find it unsettling Emphasis
◦ Make sure you emphasize the important parts of your visual and not focus on the unimportant one
Convention◦ Follow the formally accepted guidelines
Simplicity◦ You’re conveying information, not a fashion show
Ethics of Visual CommunicationUnethical
◦Gender-biased photos◦Racial commentaries◦Emphasis that preys on the
prejudices of people◦Anything that would be considered
derogatory
How to avoid it:misinterpretations – take your
audience’s sideProvide context that accompanies
visualsAlways present all information – don’t
be one-sidedDon’t exaggerate informationAvoid emotional manipulation
Points to illustrateDifficult content to expressTo complete ideasA picture is worth a thousand
wordsUse visuals to make connections
◦Comparison / contrast◦Cause – effect◦Problem –solution
Compelling
Presenting DataTables – columns and rowsFlow charts – to make connections
concepts and ideas of how certain elements are related
Line Surface Chartstrends of information over time
Bubble Chartfor multiple entities
Pie Chartexemplifies parts of a whole
DataLabel column headingsProvide totals, averages, sums
etcDocument the source of dataWrite readable content
◦Limit each slide to one idea or concept
Use simple – understandable terminology◦Dollars◦Units
Closing
For visual aids to be effective, it must be integrated into the report carefully, thinking of symmetry for each page.
You must maintain a balance of pictures and words.
Delivering your Oral PresentationDefine your main ideaLimit your focus to what is on the
reportChoose your approach
◦Indirect or directUse an outlineShow the sources you used
Mastering the Art of DeliveryImpromptu – unprepared,
spontaneous◦unrehearsed
Scripted – read from a script◦Especially if you are presenting something
complexMemorized – committed to memory
◦This requires practiceExtemporaneous – prepared using
notes◦Using an outline to help as a promtp
Readable contentUse simple languageLimit content to about 40 wordsWrite short bullet phrasesUse sentences when necessaryUse active voiceGrammatically correctInclude short informative titles
Font Types and StylesAvoid decorative fontsLimit your fonts to 1 or 2 per
slide