using millennium cataloging a quick drive through the landscape
TRANSCRIPT
Using Millennium Cataloging
A Quick Drive through the Landscape
Use the SEARCH box in the middle of the Millennium window to search and retrieve a
BIB with all of its attached records.
MAIN MENU essentially the same for all Millennium modules. (See handout).
QUICK EDIT MODE
Retrieve the correct bib, then click on the EDIT button (toolbar) to edit the BIB record.
From the SUMMARY tab you can locate or create ITEM, ORDER & CHECKIN records.
From the RECORD tab you can edit them.
Here is EDIT Window in Millennium. To
navigate in the Bib record click on a field
or use the TAB button.
Buttons at the top of the Edit screen let you Save, Print,
Insert or Delete variable fields, Undo or Redo actions
and Close the record.
New Millennium Enhancements
SEE HANDOUT
Enhancements Relevant to Cataloging
Revamped Millennium Editor
Many More Templates
Improved URL Checker within Mil Cat
Create Lists now available in all modules
Enhanced Millennium Editor
What is the Millennium Editor?
Editor used by all Millennium modules: MilCat (Quick Edit mode)
MilSer (Serials Checkin mode)
MilAcq (Orders mode)MilCirc (Search/Holds mode, Circulation Desk Edit mode)
What is the Millennium Editor?
It’s the Millennium version of the Full
Screen Editor in the character-based system
Along with EDIT button, new features will be located under the MAIN MENU.
Impact on Millennium Cataloging
Improved record editing
Reduced reliance on GuiCat and character-based system for cataloging
Allow copy cataloging staff to manage records using only the Millennium editor
Millennium EditorFEATURES
Availability of multiple simultaneous record windows
Menu bar that is always accessible
Single or multi-window
mode
Single window mode
Record window replaces browse window
Multi-window mode
Browse window
Record window
Cascade all or cascade only windows (not minimized)
Multi-window mode
Tile vertically or horizontally
Multi-window mode
The Multiple Window: In this example, the benefit of multiple
windows is the ease of comparing two similar records.
More intuitive interface
Enhanced Record Editing for ALL types of records (bib, item, order, patron, etc.)
Fixed- and variable-length fieldsPatron addressesConvert b/w MARC and non-MARC fieldsSpecial expandable fields (006, 007, 008)
Optional WIZARDS for creating NEW records (inserting/editing fields)
Millennium Editor FEATURES
To navigate in record & edit: tab, use arrow keys, or click on the
field.
Fixed Fields reside on top
Double-clicking on the fixed field’s value area brings up a selection
(dialog) box
If you key an invalid entry, the system will display a list of values
Keying the first character (i.e.,‘e’) will jump you to that
part of the list.
Just click in the field or press
<Enter> and start typing...
VARIABLE-LENGTH FIELDS
…or you can have it set up to
use a wizard.
NEW RECORD USING WIZARD
Default values are listed automatically
Sequential dialog boxes for each template
prompt
FEATURES: Record Editing
Save as you goUndo & Redo functionsEasier navigation to Next (Ctrl [) and Previous record (Ctrl ])Refresh record (to put fields in order)Errors shown in color on the screenExpandable special fields (006, 007, 008) Validation of ISBNs
Improved multi-item creation
Refresh to put fields in order
Save as you go
Undo & Redo under Edit menu
Undo & Redo buttons also located under EDIT
window.
NEW RECORD USING WORKFORM
Template prompts by showing fields that are
now empty
Fixed-length fields with no default values show
in error color
User-defined error color
EXPANDABLE SPECIAL FIELDS
Improved multi-item creation
OTHER FEATURESAbility to:
Copy records Delete a bib plus all attached
records Transfer attached records from one
bib to another Modify a group of attached records
(either fixed or variable field data) Link items to multiple bibs Sort attached records Import order data into item records
Copy record
Copy ANY type of record
When deleting a bib...
Delete bib & attached
…and when deleting the last attached record
Delete bib & attached
Transfer attached records & Link items to multiple bibs
Find a bib or use one already open
Modify groups of attached
records
Step 1
Step 2
Individually...
…or find & replace
...After
…or increment barcodes, volumes,
copies
Before...
Click on any column heading or use the predefined sort
Sort attached records
Preserve sort order
Sort attached records
Templates
Customizable Appearance (n/a to SWITCH)
Availability of many TEMPLATES
Define font, colors and tag display
preferences.N/A
Customizable Appearance
1,000 templates are available for each
record type.
A template manager helps to manage
each login’s preferred templates
FEATURES: Public Display
Ability to view public display
Shows a record as it will appear in TOPCAT
Records edited, but not saved
Show public view
Select “Public Display”
Show public view
Public Display is exactly what the patron sees
FEATURES: Session Statistics
Availability of session statistics On demand & optional when exiting
MilCat Tracked by initials Authorized staff can view statistics
for others Current session only or range of
months
Session Statisticsincluding cumulative
statisticsSpecific initials or ALL
Specify range of months
URL Checker
Integrated within Millennium Cataloging
FEATURES: URL Checker
Its own navigation button on left of screenReport options Created automatically at night (i.e.,
monthly) Able to use range of records or review file
to run an interactive URL Checker report
Making corrections Automatic correction of URLs by system User corrects URLs from report
URL Checker
Select types of errors
New URL: User-supplied and automatic
Edit
Sort on any column
Click to open browser
URL Checker
Preview changes
URL Checker
Report of changes
Create Lists in Millennium
•Training coming soon….• View separate PowerPoint online
Create ListsIn all Millennium modulesAble to add record to existing review filePrint monographic labels from list of items
Planned for next release: Export in user-delimited file format Limit review files to user’s scope
(optional)
PRO’s of Millennium Lists
Edit records directly from lists“Show Info” button Able to see info about list for those
created in Millennium Can see/learn other’s search
strategies
Lists themselves run FASTERSaving a list is easier Text-based must be done BEFORE
you start searching (%)
PRO’s of Millennium Lists
Search for records by INDEX field (i.e., LC call number, barcode, etc.)
View all field and boolean operator choicesContinue working in Millennium
Can STOP or SUSPEND a list To evaluate what’s going on To retrieve a sample of records
CON’s of Millennium Lists
Text-based users may find this method SLOWER
Sorting by multiple criteria may not be error-proof
System just STOPS when a list gets full No warning message, but same as text-based
“LIST Records” is name for “printing”
Can’t see record numbers to gauge when list will be done
